CITY OF ANTIOCH
PRINCIPAL EXECUTIVE ASSISTANT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under executive direction, p rovides highly responsible, complex, sensitive, and confidential administrative, secretarial, advanced clerical, technical and programmatic support functions of a general or specialized nature in support of th e City Manager’s Office ; works with a high degree of independence; exercising judgment and initiative, relieves assigned staff of clearly defined and delegated administrative or technical detail; and assists the City Manager, Mayor, City Council members, and associated administrative staff with special programs, projects, and research.
DISTINGUISHING CHARACTERISTICS
The Principal Executive Assistant class series work performed is critical, confidential, and politically sensitive, requiring t horough knowledge o f City-wide procedures and policies. Strong interpersonal skills, political awareness, sensitivity and tac t are necessary to perform effectively often in a rapidly changing environment. The Principal Executive Assistant provides direct supervision to cler ical and other administrative support staff, works with a high degree of independence, and exercises discretion in the resolution of complex and sensitive problems. In the absence of clerical and administrative support staff , p rovides a full range of exec utive staff support to the City’s chief executive officer , Mayor, and City Council members . The incumbent may also perform assigned technical duties in support of various City operations. The technical nature of the work and the frequent use of initiative, independent judgment and discretion in dealing with a variety of individuals coupled with the need for highly developed office administrative skills differentiate this class from other administrative classes.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address bu siness needs and changing business practices.
1. Perform a wide vari ety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions in support of assigne d programs or projects with only occasional instruction or assist ance; relieve supervisor of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
2. Manage and train clerical and ad ministrative support staff. Plan and organi ze w ork activities; recommend improvements in workflow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required; organize and maintain filing systems.
3. Serve as liaison between the City Manager’s office and the general public, City staff, and outside groups and agencies; provide general and specialized information and assistance regarding assigned function that may require the use of judgment, tact, and sensitivity and t he interpretation of policies, rules, and procedures as appropriate; explain programs, policies, and activities related to specific program area of assignment.
4. Receive and screen communications to the City Manager and assigned executive staff members including office visitors, telephone calls, e -mail messages, and mail; provide assistance using independent judgment to determine those requiring priority attention; calendar appointments; refer
CITY OF ANTIOCH
PRINCIPAL EXECUTIVE ASSISTANT (CONTINUED)
callers and/or complaints to appropriate City staff for further as sistance as needed and/or take or recommend actions to resolve the complaint; develop and implement tracking systems.
5. Project lead for City website. Work closely with webmaster and City departments team to execute appropriate changes needed to create navigati on and optimization that guides users with eas , more effortless scrolling, visually appealing images, clear buttons , City Happ enings slider and social media quick links and language options.
6. Prepare special reports and perform special projects that may r equire researching, gathering, and organizing information from a variety of sources; assist assigned staff with special projects as assigned; research information as requested.
7. Manage social media, overseeing departments campaigns, content creation and des ign for City Managers Office, Public Works, Finance, Community Development, res ponding to public inquiries on Facebook, and overseeing proper use of City Wordmark. Monitors website to determine consolidation of information onto the City Facebook page.
8. Draft and/or type, word process, format, edit, revise, and print a variety of documents and forms including reports, correspondence, memoranda, agend a items and reports, agreements, ordinances, resolutions, technical and statistical charts and tables, and oth er specialized and technical materials from rough drafts, dictation, modified standard formats, and brief verbal instructions.
9. Proofread, verif y, and review materials, applications, records, reports , and publications for accuracy, completeness, and conform ance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.
10. Develop, revise, and maintain standardized and master documents; compose correspondence, reports and inf ormational materials; assist in designing and producing technical information handouts; copy, disseminate, and post documents and information as appropriate.
11. Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations.
12. Manage execution of contracts and other documents by the Cit y Manager, Mayor or other appropriate signatories, ensuring that all documentation required for ex ecution are in order and properly filed, including but not limited to Notary Public, resolutions, business licenses, insurance certificates and the like.
13. Maintain accurate and up -to-date office files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accu rate information including manual and computer logs other specialized or technical document s processed; maintain and process payroll records.
14. Compile, prepare, and enter data into a computer from various sources including accounting, statistical, and relat ed documents; create and maintain computer based tracking information and reports including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; assist in the compilation of reports.
15. Assist in ass embling and preparing the annual budget for the City Manager’s office; monitor expenditures against budget; prepare purchase requisitions and requests for payment. Track all
CITY OF ANTIOCH
PRINCIPAL EXECUTIVE ASSISTANT (CONTINUED)
purchase orders with the City Manager ’s department for timely payments and changes to agreements and amendments.
16. Attend to a variety of office administrative details such as ordering supplies, arranging fo r equipment repair, transmitting information, and keeping reference materials up to date; organize and maintain office and specialized files in accordance with the City’s records management program.
17. Serve as primary liaison for City events, including, but not limited to, Groundbreaking Ceremonies, Mayor’s Conference, State of the City Addresses, Key to the City presentations, Ribbon Cutting events.
18. Provide assistance for various committees, p repare correspondence materials to residents, participating in discussions and critical decision making.
19. Maintain calendar of activities, meetings, and various ev ents for the City Manager and other assigned staff; coordinate activities and meetings with other City departments, the public, a nd outside agencies; coordinat e and arrange special events as assigned; schedule meetings; coordinate arrangements and set up m eeting rooms; notify participants; prepare and/or assemble meeting materials.
20. Coordinate, make, process, and confirm travel arran gements for the City Manager a nd other assigned staff, the Mayor and City Council ; arrange for transportation and accommodation s for travel; check and process expense claims.
21. Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software.
22. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
▪ Organization, operation, functions, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
▪ Principles and practices of office administration.
▪ Office procedures, methods, and equipment includin g computers and applicable sof tware applications such as word processing, spreadsheets, and databases. ▪ Principles and practices of fiscal, statistical, and administrative research and report preparation.
▪ Principles and practices of sound business communication. ▪ Principles of business letter writing and report preparation. ▪ Basic principles and practices of budget preparation and administration. ▪ Basic accounting and bookkeeping principles and practices. ▪ Records management principles and procedures including r ecord ke eping and filing principles and practices.
▪ Mathematical principles.
CITY OF ANTIOCH
PRINCIPAL EXECUTIVE ASSISTANT (CONTINUED)
▪ English usage, spelling, grammar, and punctuation.
▪ Customer service and public relations methods and techniques. ▪ Methods and techniques of proper phone etiquette.
▪ Pertinent federal, state, and local laws, codes, and regulations.
Ability to:
▪ Independently perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of assigned programs, division, and/or department with only occasional instruction or assistance. ▪ Plan and organize work to meet changing priorities and deadlines. ▪ Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
▪ Understand, interpret, and apply general and specific administrative and departmental policies and procedures.
▪ Interpret and apply applicable federal, state, and local laws, codes, and regulations. ▪ Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
▪ Type or enter data at a speed necessary for successful job performance. ▪ Participate in researching, compiling, analyzing, and interpreting data. ▪ Prepare clear, accurate, and concise reports.
▪ Establish, organize, and maintain a variety of specialized files and records. ▪ Independently prepare correspondence and memoranda.
▪ Perform mathematical calculations.
▪ Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
▪ Understand and carry out oral and written directions. ▪ Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press, or other agencies on sensitive issues in area of responsibility. ▪ Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
▪ Utilize public relations techniques in responding to inquiries and complaints. ▪ Communicate clearly and concisely, both orally and in writing. ▪ Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
Equivalent of the completion of the twelfth grade suppleme nted by specialized or college level course work in secretarial science, office procedures, business administration, or a related field. An Associates of Arts Degree in a related field is desirable.
Experience:
Ten years of i ncreasingly responsible secret arial and office administrative support experience including experience providing assistance to management personnel. Some experience in municipal government is desirable.
CITY OF ANTIOCH
PRINCIPAL EXECUTIVE ASSISTANT (CONTINUED)
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primari ly in a standard office setting with extensive public contact and frequent interruptions.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
FLSA: Exempt
July 2022
This class specification identifies the essential functions typically assigned to positions in this class.
Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.
RES
OLUTION NO. 2022/**
RES
OLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING A NEW CLASS SPECIFICATION FOR HUMAN RESOURCES
SPECIALIST, ASSIGNING A SALARY RANGE, AND ASSIGNING THE
CLASSIFICATION TO THE CONFIDENTIAL BARGAINING UNIT
WHE
REAS, the City has an interest in the effective and efficient management of the classification plan;
WHE
REAS, staff has determined that a New Classification of Human Resources Specialist is needed;
WHE
REAS, for internal equity purposes the recommended salary ra nge for the Human Resources Specialist Classification is $6,405 - $7,785 per month; WHE
REAS, the Confidential Bargaining Unit has reviewed and approved the Class Specification; and
WHE
REAS, the Human Resources Specialist Class Specification will be assigned to the Confidential Bargaining Unit.
NOW
, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Se
ction 1. That the Class Specification for the classification of Human Resources Specialist, attached hereto as “Exhibit 1”; be approved and added to the City of Antioch Employees’ Classification System;
Sect
ion 2. That the Human Resources Specialist Classification be assigned a monthly salary range of $6,405 - $7,785; and
Se
ction 3. That the Human Resources Specialist Classification be assigned to the Confidential Bargaining Unit.
* * * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 26th day of July, 2022, by the following vote:
AYES:
NO
ES:
ABSE
NT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
ATTACHMENT B
CITY OF ANTIOCH
HUMAN RESOURCES SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under direction, performs a wide variety of technical and paraprofessional duties involving th e administration of the City's Human Resources system including in the areas of the City's benefit program, recruitment and selection, classification a nd compensation programs, and workers compensation functions; interprets and applies policies and procedures as well as state and federal regulations and collective bargaining agreements to ensure compliance; and performs a variety of general technical and clerical functions in support of assigned area of responsibility.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Perform a variety of specialized technical duties in support of the City’s Human Resources Department including support of the City’s benefit program s, recruit ment and selection, classification and compensation programs and workers compensation functions.
2. Interact with City divisions, departments, staff, and the public in all matters related to the area of assignment; pr ovide information and interpret and apply Human Resources policies and procedures.
3. Coordinate all facets of the recruitment and selection process including but not limited to developing recruitment strategies, preparing job announcements, placing appropriate advertising, screening and rating applic ations, conducting tests, and scheduling, designing , coordinating, and facilitating the interview process.
4. Coordinate all aspects of the hiring process; initiate fingerprinting and schedule pre - employment physicals; prepare offer letter and personnel action forms; prepare and conduct new employee orientation.
5. Enroll employees in the City's retirement and insurance program s; answer questions regarding benefit programs; maintain required information on employee, dependent and retiree benefits.
6. Coordinate the performance evaluation process; send appropriate reminders; modify evaluation information for leaves, promotions, transfers and other changes; prepare appropriate personnel action forms; maintain an electronic tracking system for performance evaluations.
7. Set up and maintain complex personnel records; audit and supervise the processing of personnel action forms.
8. Conduct salary surveys and respond to requests from other agencies; calculate salary adjustments according to MOUs and other contracts or agreements ; update salary schedules and prepare corresponding personnel action forms.
CITY OF ANTIOCH
HUMAN RESOURCES SPECIALIST (CONTINUED)
9. Provide assistance with workers compensation and safety program; process claims, conduct follow-up with supervisors, prepare and distribute forms and documents and facilitate safet y meetings.
10. Participate in and administer various programs including, but not limited to, the Service Award Program, Educational Incentive Program and DMV Pull Notice Program; prepare and maintain logs and records of program operations.
11. Organize, update an d maintain a wide variety of resource information; monitor various reports and notices and follow up as necessary; scan and maintain data in computerized scanning system.
12. Perform a variety of general clerical support functions including receiving and proce ssing mail, composing, typing and proofreading letters, forms and documents, and preparing reports.
13. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
▪ Principles, practices and theories of modern human resource management. ▪ Methods, practices, terminology, and procedures used in benefits administration. ▪ Principles and practices used in recruitment and selection. ▪ Applicable federal, state and local laws and regulations related to municipal human resource functions.
▪ Organization, procedures and operating details of the City. ▪ Office procedures, methods, and equipm ent including computers and applicable software applications such as word processing, spreadsheets, and databases. ▪ Principles, practices, and procedures of business letter writing. ▪ Principles and procedures used in complex, inter-related record keeping. ▪ Principles and practices used to establish and maintain files and information retrieval systems.
▪ Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation.
▪ Principles and practices of customer service.
▪ Interpersonal skills using tact, patience, and courtesy. ▪ English usage, spelling, grammar, and punctuation.
▪ Oral and written communication skills.
Ability to:
▪ Perform a variety of technical support duties related to the human resource function involving the use of independent judgment and personal initiative in support. ▪ Perform a variety of technical duties related to employment, recruitment, and benefit administration.
▪ Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, ordinances, and MOUs. ▪ Understand the organization and operation of the Human Resources Department as necessary to assume assigned responsibilities.
CITY OF ANTIOCH
HUMAN RESOURCES SPECIALIST (CONTINUED)
▪ Exercise good judgment and maintain confidentiality in maintaining critica l and sensitive information, records, and reports including information related to the collective bargaining process.
▪ Distribute, screen, and evaluate employment applications. ▪ Use sound judgment in recognizing scope of authority. ▪ Respond to requests and inquiries from staff or the public. ▪ Prepare a variety of clear and concise reports.
▪ Independently compose and prepare correspondence and memoranda. ▪ Implement and maintain filing systems.
▪ Plan and organize work to meet schedules and changing deadlines. ▪ Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
▪ Adapt to changing technologies and learn functionality of new equipment and systems.
▪ Work independently and effectively in the absence of supervision. ▪ Communicate clearly and concisely, both orally and in writing. ▪ Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
Equivalent to completion of the twelfth grade supplemented by college level course work in human resources, business administration, psychology or a related field.
Experience:
Five years of increasingly responsible generalist experience in public personnel, human resources, or a related field.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prol onged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use o f a computer keyboard; and to verbally communicate to exchange information.
FLSA: Non-Exempt
July 2022
CITY OF ANTIOCH
HUMAN RESOURCES SPECIALIST (CONTINUED)
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not d escribed may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a sho rt term basis in order to provide job enrichment opportunities or to address emergency situations.
11 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of July 26, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Nickie Mastay, Administrative Services Director RBM for NM
SUBJECT: Designation of a Voting Delegate and A lternate Delegate for the League of California Cities Annual Conference and Authorization for Associated Conference Expenses Not to Exceed $2,300 per Participant
RECOMMENDED ACTION
It is recommended that the Council appoint a Voting Delegate and Alternate Delegate for the 2022 League of California Cities Annual Conference. It is further recommended that the Council authorize the associated conference expenses for one participant in an amount not to exceed $2,300.
FISCAL IMPACT
The League of California Cities Annual Conference is being held at the Long Beach Convention Center from September 7 through September 9, 2022. The registration, hotel accommodations, and flight for one participant estimated total cost is $2,300 (registration $650, hotel accommodations $1,050 for 3 nights, flight $500).
DISCUSSION
The League’s 202 2 Annual Conference is scheduled for September 7 – September 9, 2022 at the Long Beach Convention Center. An important part of the Annual Conference is the Annual Business Meeting (during the General Assembly) , scheduled for Friday September 9, 2022. At that meeting , the League membership considers and acts on resolutions that establish League policy.
To vote at the Annual Business Meeting, the City Council must designate a Voting Delegate. The City may also appoint up to two alternate Voting Delegates, one of whom may vote if the designated Voting Delegate is unable to serve in that capacity.
The attached Voting Delegate form must be completed and returned to the League’s office no later than Fri day, September 2, 2022. This allows the League’s office time to establish voting delegate/alternate records prior to the conference.
Antioch City Council Report
July 26, 2022 Agenda Item 11 2
ATTACHMENTS
A. League of California Cities’ Letter dated June 1, 2022 B. Annual Conference Voting procedures
C. 2022 Annual Conference Voting Delegate/Alternate Form
LEAGUE OF
CALIFORNIA
CITIES
DATE: June 1, 2022
Council Action Advised by August 31, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo - September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities' event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
ATTACHMENT A
LEAGUE OF
CALIFORNIA
CITIES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
ATTACHMENT B
LEAGUE OF
CALIFORNIA
CITIES II
CITY ______ _
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: ____________ _
Title: _____________ _
2. VOTING DELEGATE - ALTERNATE
Name:. ____________ _
Title:. _____________ _
3. VOTING DELEGATE - ALTERNATE
Name: ------------
Title: ___________ _
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: _______________ Email _____________ _
Mayor or City Clerk __________ Date __ ___ Phone _____ _ (circle one} (signature}
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
II
ATTACHMENT C