ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as Successor Agency/ Housing Successor to the Antioch Development Agency
Date: Tuesday, November 22, 2022
Time: 5:45 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar Thorpe, Mayor Ellie Householder, City Clerk
Michael Barbanica, Mayor Pro Tem (District 2) Lauren Posada, City Treasurer Tamisha Torres-Walker, Council Member District 1
Lori Ogorchock, Council Member District 3 Cornelius Johnson, City Manager Monica E. Wilson, Council Member District 4 Thomas Lloyd Smith, City Attorney
In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meetin g or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone:
(925) 779-6950, and e-mail: [email protected].
SPEAKER RULES
Welcome to a meeting of the Antioch City Council. Your attendance is appreciated. The State Ralph M. Brown Act guarantees the public's right to address the City Council, within the framework of Speaker Rules. Because agendas encompass many business items, Speaker Rules enable the meeting to be efficiently conducted and concluded at a reasonable hour.
The City Council can only take action on items that are listed on the agenda. If you wish to speak about an item not on the agenda, the "Public Comments" section of the agenda is for you. Unagendized comments are provided until no later than 7:30 p.m. when the City Council moves on to agenda items. There is another opportunity for public comments at the end of the meeting.
If you wish to speak, either during "public comments" or during an agenda item, fill out a Speaker Request Form and place in the Speaker Card Tray near the City Clerk. This will enable us to call upon you to speak. Important: Please identify if the comment is for Announcement of Community Events, Public Comment, or a specific Agenda Item Number on your Speaker Request Form. No one may speak more than once on an agenda item or during "public comments." (Please see next page for additional information on public participation.)
Each speaker is limited to not more than three minutes under Public Comments and three minutes on non-public hearing agenda items. During public hearings, each side is entitled to one "main presenter" who may have not more than 10 minutes; all other speakers during public hearing items, are entitled to a maximum of 5 minutes. These time limits may be modified depending on the number of speakers, number of items on the agenda, or circumstances. Groups who are here regarding an item may identify themselves by raising their hands at the appropriate time to show support for one of their speakers.
During certain types of hearings, the applicant is allowed to give his or her presentation first.
After all testimony is received, the applicant has an opportunity for rebuttal.
The "Consent Calendar" is a group of items which are determined to be routine. These items are usually considered all at once and approved without further discussion. If you are opposed to action which is recommended for an item on the "Consent Calendar," please submit a Speaker Request Form before the meeting, and place in the Speaker Card Tray near the City Clerk. This will enable the item to be removed from the call
on you to speak.
After having heard from the public, the agenda item will be closed. Deliberations will then be limited to members of the City Council.
If the meeting appears to be going late, the City Council may decide to continue some items until a subsequent meeting. The City Council will try to make this determination around 10:00 p.m. It is the goal to stop discussing agenda items by not later than 11:00 p.m.
The City Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. The City Council also holds adjourned meetings and study sessions on other days.
ANTIOCH CITY COUNCIL -1- NOVEMBER 22, 2022
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Other materials, such as maps and diagrams, may also be included. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when th e agenda packets are posted onto our City’s Website, simply click on this link:
https://www.antiochca.gov/notifications/ and enter your e -mail address to subscribe. To view the agenda information, click on the following link: https://www.antiochca.gov/government/agendas-and-minutes/city- council/. Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the Council on each agenda item. Please see the Speaker Rules on the inside cover of this Agenda for additional information on public participation.
5:45 P.M. ROLL CALL – CLOSED SESSION – for Council Members – All Present
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY
MANAGER. This closed session is authorized pursuant to Government Code section 54957(b)(1).
No reportable action
2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY
ATTORNEY. This closed session is authorized pursuant to Government Code section 54957(b)(1).
No reportable action
3) CONFERENCE WITH REAL PROPERTY NEGOTIATONS – EXISTING LITIGATION – Pursuant to California Government Code section 54956.8; Property: 4527 Deerfield Drive, Antioch, CA ; Agency Negotiation: City of Antioch Negotiators: Cornelius H. Johnson, City Manager and Thomas Lloyd Smith, City Attorney; Negotiating Parties: City of Antioch and Yellow Roof Foundation, Negotiator Trent Sanson; Under Negotiation: Price and terms of payment.
Direction was given to the City Manager and City Attorney
5:46 P.M. ADJOURNED TO CLOSED SESSION
ANTIOCH CITY COUNCIL -2- NOVEMBER 22, 2022
7:00 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – All Present
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
COUNCIL MEMBER BARBANICA REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE COUNCIL REGULAR AGENDA ITEM S #11 AND #12 TO BE HEARD AFTER THE CONSENT CALENDAR; APPROVED 4/0.
1. INTRODUCTION OF NEW CITY EMPLOYEES
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
• HOLIDAY DELITES CELEBRATION – DECEMBER 3, 2022
Downtown Antioch’s Rivertown, G Street and 2nd Street, Antioch
3. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
➢ SALES TAX CITIZENS’ OVERSIGHT COMMITTEE
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
4. PRESENTATION – INCLUSIONARY HOUSING POLICIES
Presented by Community Development Director Forrest Ebbs Council received the presentation
Recommended Action: It is recommended that the City Council receive this informational report on inclusionary housing policies.
5. CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 11, 2022 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
ANTIOCH CITY COUNCIL -3- NOVEMBER 22, 2022
CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – Continued
B. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 25, 2022 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR NOVEMBER 15, 2022 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Council Meeting Minutes.
D. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
E. APPROVAL OF SUCCESSOR AGENCY WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
F. APPROVAL OF HOUSING SUCCESSOR WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
G. APPROVAL OF TREASURER’S REPORT FOR SEPTEMBER 2022
Received, 5/0
Recommended Action: It is recommended that the City Council receive and file the September 2022 Treasurer’s Report.
H. SECOND READING – TRAVIS CREDIT UNION AT 3500 HILLCREST AVENUE (PD -22- 03, UP-22-08, AR-22-07) (Introduced on October 25, 2022) Ord. No. 2220-C-S adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the ordinance for a zoning map amendment from Planned Development District (PD) to Planned Development District (PD-22-03).
ANTIOCH CITY COUNCIL -4- NOVEMBER 22, 2022
CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – Continued
I. PURCHASE OF SEVEN CODE ENFORCEMENT RADIOS WITH SOLE SOURCE JUSTIFICATION IN THE AMOUNT OF $64,481.59
Reso No. 2022/203 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving the sole source request and purchase of 7
communication radios for the Code Enforcement Division in the amount of $64,481.59; and
2) Authorizing the City Manager to execute the agreement.
J. RESOLUTION RESCINDING THE COVID -19 MANDATORY TESTING AND
VACCINATION POLICY
Reso No. 2022/204 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution to rescind the COVID-19 Mandatory Testing and Vaccination Policy.
K. AB 361: RESOLUTION MAKING FINDINGS NECESSARY TO CONDUCT BROWN ACT
MEETINGS BY TELECONFERENCE FOR THE CITY COUNCIL, BOARDS,
COMMISSIONS, AND COMMITTEES
Reso No. 2022/205 adopted, 3/2 (Barbanica, Ogorchock)
Recommended Action: It is recommended that the City Council adopt the resolution authorizing remote teleconference/virtual meetings of the legislative bodies of the City of Antioch, which includes the City Council, boards, commissions, and committees.
L. REQUEST FOR QUALIFICATIONS (RFQ) NO. 090822: MAYOR’S APPRENTICESHIP PROGRAM (MAP) – SELECTION OF RUBICON PROGRAMS AND AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR UP TO $180,000 IN AMERICAN RESCUE PLAN ACT (ARPA) FUNDING
Reso No. 2022/206 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Selecting Rubicon Programs as the third -party provider for professional services for the Mayor’s Apprenticeship Program; and
2) Authorizing the City Manager to execute an agreement with Rubicon Programs to provide professional services to the Mayor’s Apprenticeship Program during the period of January 1, 2023, through December 31, 2023, for an amount not to exceed $180,000.
ANTIOCH CITY COUNCIL -5- NOVEMBER 22, 2022
CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – Continued
M. SIXTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC. FOR ENGINEERING SERVICES DURING CONSTRUCTION FOR THE BRACKISH WATER DESALINATION PROJECT (P.W. 694)
Reso No. 2022/207 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving an amendment to the Fiscal Year 2022/23 Capital Improvement and Operating Budget to increase the funding from the Water Enterprise Fund for the Brackish Water
Desalination Project by $1,503,000;
2) Approving the sixth amendment to the Consulting Services Agreement with Carollo Engineers, Inc. for Engineering
Services During Construction for the Brackish Water
Desalination Project in the amount of $1,502,208 for a total contract amount of $11,863,668 and extend the term of the agreement to December 31, 2024; and
3) Authorizing and directing the City Manager to execute the sixth amendment to the Consulting Services Agreement in a form approved by the City Attorney.
N. FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH GATES
AND ASSOCIATES FOR LANDSCAPE ARCHITECTURAL SERVICES
Reso No. 2022/208 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution:
1) Approving the first amendment to the Consulting Services Agreement with Gates and Associates for Landscape
Architectural Services in the amount of $150,000 for a total agreement amount of $200,000 and extend the term of the agreement to June 30, 2024, and
2) Authorizing and directing the City Manager to execute the first amendment to the Consult ing Services Agreement in a form approved by the City Attorney.
ANTIOCH CITY COUNCIL -6- NOVEMBER 22, 2022
CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – Continued
O. SUSTAINABLE GROUNDWATER MANAGEMENT ACT IMPLEMENTATION ROUND 2
FUNDING APPLICATION TO THE CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR THE EAST CONTRA COSTA GROUNDWATER SUBBASIN (P.W. 704-3)
Reso No. 2022/209 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing preparation and submittal of a Sustainable
Groundwater Management Act implementation round 2 funding application to the California Department of Water Resources for the East Contra Costa groundwater subbasin in Contra Costa County, CA.
P. AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY
OF ANTIOCH AND CONTRA COSTA COUNTY HEALTH, HOUSING & HOMELESSNESS (H3) FOR THE DELTA LANDING INTERIM HOUSING PROGRAM
Reso No. 2022/210 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution amending the Memorandum of Understanding Between the City of Antioch and Contra Costa County Health, Housing &
Homelessness (H3) for the Delta Landing Interim Housing Program.
Q. REQUEST FOR QUALIFICATIONS (RFQ) 081922 – 2022 REQUEST FOR HOMEKEY
QUALIFICATIONS
Reso No. 2022/211 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution rejecting the proposal received in response to RFQ No. 081922.
R. RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ANTIOCH AND
FELTON INSTITUTE FOR NON-POLICE COMMUNITY CRISIS INTERVENTION RESPONSE PROVIDER SERVICES FOR LOW LEVEL 911 CALLS AS PART OF THE
ANGELO QUINTO CRISIS RESPONSE TEAM PILOT PROGRAM
Reso No. 2022/212 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager to enter into a Professional Services Agreement with Felton Institute for a minimum two -year pilot program at a total cost not to exceed $3.6 million in American Rescue Plan Act (ARPA) allocated funds.
ANTIOCH CITY COUNCIL -7- NOVEMBER 22, 2022
CONSENT CALENDAR for City /City Council Members acting as Successor Agency/Housing Successor to the Antioch Development Agency – Continued
S. CALIFORNIA ASSEMBLY BILL (AB) 844: GREEN EMPOWERMENT ZONE Reso No. 2022/213 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution regarding the City of Antioch’s intent to participate in the Green Empowerment Zone and designate Mayor Lamar A. Thorpe as the City representative to the board of directors for a two (2) year term.
COUNCIL MEMBER BARBANICA HAD REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE COUNCIL REGULAR AGENDA ITEM S #11 AND #12 TO BE HEARD AFTER THE CONSENT CALENDAR.
COUNCIL REGULAR AGENDA
11. AMENDATORY AGREEMENT WITH THE CITY OF ANTIOCH AND CONTRA COSTA
WATER DISTRICT FOR TREATED WATER SERVICE
Reso No. 2022/214 adopted, 4/1 (Barbanica)
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager to approve and execute the amendatory agreement with Contra Costa Water District for treated water service in a form approved by the City Attorney.
12. SYCAMORE TRAFFIC CALMING MEASURES
Direction provided to staff to bring back traffic calming measures for the Sycamore Neighborhood
Recommended Action: It is recommended that the City Council discuss and direct staff regarding Sycamore traffic calming needs.
COUNCIL MEMBER BARBANICA REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE COUNCIL REGULAR AGENDA ITEM # 8 TO BE HEARD AS THE NEXT ORDER OF BUSINESS; APPROVED 5/0.
8. DISCUSSION OF PROVIDING $125,000 TO THE ANTIOCH CHAMBER OF COMMERCE
FOR GENERAL SUPPORT
Direction provided to staff to bring back a resolution to formalize support to the Antioch Chamber of Commerce
Recommended Action: It is recommended that the City Council discuss support for the Antioch Chamber of Commerce and provide staff with direction.
ANTIOCH CITY COUNCIL -8- NOVEMBER 22, 2022
PUBLIC HEARING
6. LAKEVIEW CENTER PARCEL 5 REZONE (Z-22-06)
To 12/13/2022 Regular Meeting for Adoption,
4/1 (Torres-Walker)
Recommended Action: It is recommended that the City Council introduce, waive the first reading, and read by title only the ordinance rezoning Lakeview Center Parcel 5 to include the Commercial Infill Housing (CIH) Overlay District.
MAYOR PRO TEM BARBANICA RECUSED HIMSELF FROM THE DAIS BEFORE PUBLIC HEARING ITEM #7 WAS HEARD.
7. BUCHANAN CROSSINGS PARCEL 7 REZONE (Z-22-05)
To 12/13/2022 Regular Meeting for Adoption,
3/1 (Torres-Walker)
Recommended Action: It is recommended that the City Council introduce, waive the first reading, and read by title only the ordinance rezoning Buchanan Crossings Parcel 7 to include the Commercial Infill Housing (CIH) Overlay District.
MAYOR PRO TEM BARBANICA RETURNED TO THE DAIS.
COUNCIL REGULAR AGENDA – Continued
9. SISTER CITIES INTERNATIONAL MEMBERSHIP REQUEST
Council consensus to re-establish membership with Sister Cities International and direction to staff to bring back a program design Recommended Action: It is recommended that the City Council provide direction to staff to activate the City of Antioch’s membership with Sister Cities International and to return to City Council with a proposed program and annual budget.
ANTIOCH CITY COUNCIL -9- NOVEMBER 22, 2022
COUNCIL REGULAR AGENDA – Continued
10. RESOLUTIONS APPROPRIATING EXPENDITURES FOR ENCUMBRANCES AND PROJECT BUDGETS OUTSTANDING TO THE 2022/23 FISCAL YEAR BUDGET AND APPROVING OTHER AMENDMENTS TO THE 2022/23 FISCAL YEAR BUDGET
Recommended Action: It is recommended that the City Council adopt the following resolutions:
Reso No. 2022/215 adopted, 5/0
1) Resolution of the City Council of the City of Antioch appropriating expenditures for encumbrances and project budgets outstanding to the 202 2/23 fiscal year budget and approving other amendments to the 2023 fiscal year budgets.
Direction provided to staff to bring back for discussion at a future study session.
Council consensus to address Water Park slide repairs with one-time revenue spending. 2) Resolution of the City Council of the City of Antioch approving amendments to the 2023 fiscal year budgets for items
considered at the meeting of November 22, 2022.
PUBLIC COMMENT
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and City Manager – no longer than 6 months.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second of the motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn Regular Meeting at 9:56 p.m., 5/0
1 Agenda #
INTRODUCTION OF NEW CITY EMPLOYEES
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Ana Cortez, Human Resources Director
City Manager Cornelius Johnson would like to introduce:
Steven Ford, Police Chief
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Public Works Director/City Engineer John Samuelson would like to introduce:
Julie Viray, Administrative Analyst I
Bryan Pitts, Operations Supervisor
Antioch City Council Report
November 22, 2022 Agenda Item #4 2
The Agreement is a legally binding document that is executed by the City Council and addresses the designated units, in-lieu fee payments, and the term of the affordability restriction, which is typically 55 years.
In-Lieu Fees
Typically, the affordable units are constructed and integrated into the overall project at the specified ratio, which generally range from 2% - 20%. As an alternative to providing on-site units, developers may be allowed to pay anin-lieufee. The fee is collected at the time of building permit issuance and goes into a housing trust fund which can be applied to other affordable housing projects . The fee is derived from an economic analysis that determines the monetary value of the affordable unit and is uniformly applied to all qualifying projects. If the payment is approved and received, the developer is under no other obligation to provide affordable units.
State Law
The State Housing Element Law was adopted in 1969 and affirms In 2017, the State of California amended Government Code Section 65850.01 to explicitly enable inclusionary housing requirements in rental projects but required an allowance for an alternative meansof compliance that includes, but is not limited to, in-lieu fees, land dedication, off-site construction, or acquisition and rehabilitation of existing units.
If a proposed Inclusionary Housing Ordinance requires that more than 15% of the units be dedicated as affordable units, the Department of Housing and Community Development (HCD) has the discretion to review the ordinance prior to implementation.
The purpose of the review is to ensure, through an economic analysis, that the ordinance would not inadvertently impact the overall production of housing in the city. No such review is required for proposed ordinances that do not exceed 15%.
Ordinance Structure
An Inclusionary Housing Ordinance generally contains the following:
1. Applicability Standards: Inclusionary Housing Ordinances contain a minimum unit count to which the standard will apply. For example, a project with five (5) units would be required to provide an affordable unit. Projects of four or fewer units would not be obligated to provide a unit or pay in-lieu fees.
2. Percentage Requirement for Dedication: Most cities require that between 2 and 15 percent of all new residential units (ownership and rental) be dedicated for affordable housing at the moderate level. As an alternative, a developer may offer a smaller percentage but dedicate the units for very low-income or extremely low- income households. These percentages are described in the ordinance and are offered
Antioch City Council Report
November 22, 2022 Agenda Item #4 3
3. In-Lieu Fee: As an alternative to building and dedicating the affordable units, a developer may pay an established in-lieu fee that can be used to support the creation of affordable housing elsewhere. The city retains these fees, which can be used to leverage housing grant opportunities or to support alternative affordable housing elsewhere. The development of this fee must be supported by an extensive economic study. These fees typically exceed $100,000 per unit.
4. Term: Inclusionary Housing Ordinances impose affordability requirements either for a defined period of time such as 45-55 years or require affordability in perpetuity.
5. Management: The developer typically coordinates the initial occupancy of the affordable units by using a third-party service provider to screen and select tenants or buyers. Once the site is initially occupied, the City is obligated to ensure that the affordable units remain available only to qualifying households and that the terms of the affordability remain in place. This is typically coordinated directly by city Housing staff in coordination with a third party.
Example Project
An Inclusionary Housing Ordinance requires the dedication of one of the following:
a) 10% of units for moderate income households,
b) 6% of units for low-income households,
c) 4% of units for very low-income households, or
d) payment of an in-lieu fee equal to $100,000 per unit A developer proposes the construction of 100 new single-family homes averaging 2,000 square feet in size. Under the above ordinance, the developer has the following options to satisfy inclusionary requirements:
a) dedicate 10 units for moderate income households (120% AMI), b) dedicate 6 units for low-income households (80% AMI), c) dedicate 4 units for very low-income households (50% AMI), or d) pay an in-lieu fee of $1,000,000 ($100,000 X 10 units) The developer elects to offer 6 units for low-income households. The City then enters into an Affordable Housing Agreement to govern the notification and screening of potential buyers, deed restrictions, and other appropriate terms. An affordable unit may be resold to a new household meeting income requirement, subject to review and approval of the City and as governed by the Affordable Housing Agreement. As the price of the unit remains below market, the seller does not receive ordinary appreciation when the unit is sold. Some inclusionary programs offer limited appreciation.
Antioch City Council Report
November 22, 2022 Agenda Item #4 4
Contra Costa County publishes income and rental limits annually based on Area Median Income (AMI) data. The tables below offer current data. For example, a four-person household would qualify as Low Income if its income does not exceed $106,000.
Table 1. Income Limits by Household Size
Antioch City Council Report
November 22, 2022 Agenda Item #4 5
Table 2. Rent Limits
6thCycle 2023-2013 Housing Element
pending Housing Element, which is before the State of California Department of Housing and Community Development (HCD) for review. As part of the 6th Cycle 2023-2031 Housing Element, a draft policy is included that provides specific detail on pursuit of an inclusionary housing ordinance.
2.1.10 Inclusionary Housing.Conduct a feasibility study on the financial viability and potential of an inclusionary housing ordinance. If appropriate and financially feasible, adopt an inclusionary ordinance. The ordinance would require that the development of new market-rate housing units include a percentage of units that are affordable at specific income levels and possibly allow an in-lieu fee option to generate funding for the development of affordable housing in the city.
Funds collected from in-lieu fees could be used for the following purposes:
New construction of affordable housing.
Acquisition/rehabilitation of housing and addition of affordability covenants.
Permanent supportive housing/transitional and emergency shelters.
Down payment assistance program.
Antioch City Council Report
November 22, 2022 Agenda Item #4 6
Rental assistance programs.
The Housing Element is on schedule for certification by HCD by January 31, 2023. If certified, the City is obligated to implement these policies, including the above policy promoting an Inclusionary Housing Ordinance. The pursuit of an Inclusionary Housing Ordinance is consistent with the pending Housing Element.
Other Cities
City of Brentwood: The City of Brentwood has an Inclusionary Housing Ordinance that requires a minimum of 13% of all new residential units to be dedicated for affordable housing. Of this total, 3% must be for very low-income households, 4% for low-income households, and 6% for moderate income households. The units are restricted for 45 years, and the ordinance applies to projects with 5 or more units. The program is Department.
https://library.qcode.us/lib/brentwood_ca/pub/municipal_code/item/title_17-article_x- chapter_17_725
City of Concord: The City of Concord Inclusionary Housing Ordinance requires that a minimum of 10% of all new residential ownership units be dedicated for moderate income households or 6% for low-income households. Rental projects must have 10% for low- income households or 6% for very low income households. An in-lieu fee option is available for most projects and the units may be constructed off-site, subject to City approval. The ordinance applies to project with 5 or more units and is restricted for 45 Community Development Department.
https://www.codepublishing.com/CA/Concord/#!/Concord18/Concord18185.html
ATTACHMENTS
A. Presentation
B. Inclusionary Housing
Institute for Local Government
ATTACHMENT A
A1
A2
A3
A4
A5
A6
A7
A8
A9
A10
ATTACHMENT B
B1
B2
B3
B4
B5
B6
B7
B8
CITY COUNCIL MEETING
Regular Meeting October 11, 2022
7:00 P.M. Council Chambers
5:45 P.M. - CLOSED SESSION
Mayor Pro Tem Barbanica called Closed Session to order at 5:45 P.M., and City Clerk Householder called the roll.
Present: Council Members District 1 Torres-Walker, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 2) Barbanica
Absent: Mayor Thorpe
PUBLIC COMMENTS
Atticus Finch expressed concern regarding incidents involving Mayor Thorpe and requested he be censured.
1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to California Government Code section 54957.6; City designated representatives: Ana Cortez, Nikki Ausk, and Jeff Bailey; Employee organizations: Antioch Public Works Employee Association.
2. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2):
Two Cases.
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY ATTORNEY. This closed session is authorized pursuant to Government Code section 54957.
ADJOURN TO CLOSED SESSION
Mayor Pro Tem Barbanica adjourned to Closed Session at 5:50 P.M.
7:00 P.M. REGULAR MEETING
Mayor Pro Tem Barbanica called the meeting to order at 7:00 P.M., and City Clerk Householder called the roll.
Present: Council Members District 1 Torres-Walker, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 2) Barbanica
Absent: Mayor Thorpe
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Barbanica led the Pledge of Allegiance.
A
11-22-22
ANTIOCH CITY COUNCIL
Regular Meeting
October 11, 2022 Page 2 of 11
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
City Attorney Smith reported the City Council had been in Closed Session and gave the following report: #1 CONFERENCE WITH LABOR NEGOTIATORS, no reportable action, #2 CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, no reportable action; and, #3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY ATTORNEY, no reportable action.
1. INTRODUCTION OF NEW EMPLOYEES
Director of Public Works/City Engineer Samuelson introduced Brandy Brooks, Public Works Technician, who thanked Director of Public Works/City Engineer Samuelson for the introduction and her family as well as Public Workstaff for their support. She stated she looked forward to serving in her new position.
Director of Public Safety and Community Resources Johnson introduced Monserrat Cabral, Youth Services Network Manager who thanked Director of Public Safety and Community Resources Johnson for the introduction and stated she looked forward to serving in her new position.
2. PROCLAMATIONS
In Honor of Bill Ridle, Antioch Veteran of the Year 2020-2021 In Honor of James Douglas Bean, Antioch Lifetime Veteran of the Year 2020-2021 -2022
In Honor of Tom Menasco, Antioch Lifetime Veteran of the Year 2021-2022 Recognizing Red Ribbon Week, October 23 31, 2022
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson, the City Council members present unanimously approved the proclamations.
Bill Ridle accepted the In Honor of Bill Ridle, Antioch Veteran of the Year 2020-2021 proclamation and thanked the City Council for the recognition.
James Douglas Bean accepted the In Honor of James Douglas Bean, Antioch Lifetime Veteran of the Year 2020-2021 proclamation and thanked the City Council for the recognition.
accepted the
Year 2021-2022 proclamation and thanked the City Council for the recognition.
Tom Menasco accepted the In Honor of Tom Menasco, Antioch Lifetime Veteran of the Year 2021-2022 proclamation and thanked the City Council for the recognition.
Mayor Pro Tem
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Several individuals accepted the Recognizing Red Ribbon Week, October 23 31, 2022 proclamation and thanked the City Council for the recognition.
3. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
Velma Wilson recognized International Day of the Woman and announced Girls Empowerment would be held on October 27, 2022, at the Contra Costa County Event Park. Ms. Wilson and J.R. Wilson invited the community to attend several November 11, 2022.
Assistant City Manager Bayon Moore announced the following civic and community event.
Big Truck Day October 13, 2022
Director of Public Safety and Community Resources Johnson announced the Antioch Council of Teens in partnership with the APD was hosting Trunk or Treat on October 29, 2022. She stated they were seeking volunteers to participate in the event.
4. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
City Clerk Householder announced the following Board and Commission openings.
For more information and to apply, visit the
PUBLIC COMMENTS
Leslie May reported that a representative from the State of California Oversight Committee and County Supervisors were observing this meeting to determine if participants were disregarding Roberts Rules of Order.
Desiree Lopez thanked the Veterans for their service. She discussed incidents involving Mayor Thorpe and urged residents to research candidates prior to voting.
Melissa Case discussed her observations regarding the behavior of elected officials and requested an apology.
Ralph Hernandez gave a personal history. He announced his endorsements for candidates for the Antioch Unified School Board and City Council.
Andrew Becker apologized for providing misinformation at the last Council meeting regarding the cannabis dispensary on Somersville Road. He reported the Planning Commission had approved a recommendation to rezone a commercial property and expressed concern that the item had moved forward quickly without inclusionary zoning or in lieu fees.
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Edgar Martinez, District 1 Antioch resident, encouraged residents to vote based on facts. He questioned how the Rent Stabilization Ordinance would be measured for success. He spoke in support of the City conducting rental inspections, providing access to legal resources, installing a roundabout on James Donlon Blvd. and live streaming City Council/Committee meetings.
Johnny Walker discussed incidents involving Mayor Thorpe.
Mary Beth Bykowsky, California Department of Insurances Community Relations and Outreach, -Cost Automobile Insurance Program and
Senior Gateway Portal. Contact information was provided.
Patricia Granados spoke in opposition to censuring elected officials. She stated she believed an apology was appropriate for wrongdoings and perhaps an update for ethical behaviors for elected officials. She suggested the DOJ investigate the actions of an AUSD elected official. She discussed racist behaviors of some Antioch residents and encouraged the community to vote.
Devin spoke in support of women and suggested people refrain from speaking on someone He apologized for the negative comments made about a City employee.
Kathryn Wade discussed an investigation of and allegations against the Antioch Police Department, EMTs, Coroner and Sutter Delta. She requested she be provided with the results of the FBI investigation as well as police and coroner reports.
Public comment submitted in writing was entered into the record from the following individual:
Craig Schoenthaler.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
Councilmember Torres-Walker discussed the work carried out by the City Council on behalf of communities that had been struggling. She expressed concern regarding those who commented on the personal matters of others. She stated Councilmember Ogorchock should call for the censure of Mayor Thorpe and explained that a censure would not affect carry on with his duties. She discussed personal attacks she had endured and noted those who wanted to support women should vote for better policies and support them in all instances.
Councilmember Wilson reported on the Tri Delta Transit AMTA Conference and announced Delta Diablo would meet on October 12, 2022.
None
5. PRESENTATIONS
Director of Public Safety and Community Resources Johnson introduced Trish Callo, Earl Hudson and Amethyst Ziemam, who presented the Build Antioch 2022 Design Studio PowerPoint presentation. Ms. Callo recognized those who participated in the project.
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Director of Public Safety and Community Resources Johnson stated she was proud of the youth who participated in this program.
erans Group (DVG), Commander of VFW Post
6435, Pat Jeremy, MCPO USN Ret., VP. of DVG Veteran of Foreign Wars, Post 6435 and Donald P. Freitas, President, Veterans Blvd Community Projects, presented the Antioch presentation. They requested Council authorize
community involvement in the planning of landscaped areas, support the fundraising efforts of Veterans Blvd. and authorize a memorandum of understanding between the City and Veterans Blvd detailing the approved duties and responsibilities.
Andrew Becker spoke in support of the project and suggested the City reach out to the Board overseeing the Contra Costa County Fairgrounds property to move the Victory Highway Memorial to this site.
Martin Wesley, CoCo Farms and Patricia Granados spoke in support of the project.
The City Council thanked the presenters and spoke in support of the project.
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson the City Council members present unanimously directed staff to bring back a staff report addressing the action items proposed in the presentation.
Mayor Pro Tem Barbanica declared a recess at 9:14 P.M. The meeting reconvened at 9:23 P.M. with all Councilmembers present with the exception of Mayor Thorpe who was previously reported as absent.
6. CONSENT CALENDAR
A. APPROVAL OF COUNCIL MEETING MINUTES FOR AUGUST 23, 2022
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR AUGUST 26, 2022
C. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 13, 2022
D. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 27, 2022
E. APPROVAL OF COUNCIL WARRANTS
F. ORDINANCE NO. 2219-C-S SECOND READING - RENT STABILIZATION ORDINANCE ADOPTION (Introduced on September 27, 2022)
G. AB 361: RESOLUTION MAKING FINDINGS NECESSARY TO CONDUCT BROWN
ACT MEETINGS BY TELECONFERENCE FOR THE CITY COUNCIL, BOARDS,
COMMISSIONS, AND COMMITTEES
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H. RESOLUTION NO. 2022/179 AUTHORIZATION TO PURCHASE UP TO SEVEN (7) 2023 NEW-TO-FLEET VEHICLES AND UP TO SIXTEEN (16) 2023 REPLACEMENT
VEHICLES UTILIZING COOPERATIVE PURCHASE AGREEMENTS
I. RESOLUTION NO. 2022/180 APPROVAL OF PURCHASE OF A VAC-CON G2 T350/850 UTILIZING SOURCEWELL COOPERATIVE PURCHASING AGREEMENT 101221-VAC WITH MUNICIPAL MAINTENANCE EQUIPMENT
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson, the City Council approved the Council Consent Calendar with the exception of Items F, G and H which were removed for further discussion. The motion carried the following vote:
Ayes: Ogorchock, Wilson, Barbanica Noes: Torres-Walker Absent: Thorpe
ITEM F Devin Williams representing ACCE, First 5, ECRG and Monument Impact, Debra Ballinger representing Monument Impact and Rhea Elina representing First 5 Contra Costa, ECRG, ACCE, Monument Impact, Urban Habitat, Healthy and Active Before 5 and tenants, thanked the City Council for supporting the Rent Stabilization Ordinance.
Mayor Thorpe joined the meeting at 9:26 P.M.
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council approved item F. The motion carried the following vote:
Ayes: Torres-Walker, Wilson, Thorpe Noes: Ogorchock, Barbanica
Mayor Thorpe left the meeting at 9:30 P.M.
ITEM G Melissa Case questioned why the City Council renewed the resolution that allowed them to bypass Brown Act requirements. She stated she believed the process was being misused.
City Attorney Smith reviewed the requirements of AB361 and noted it was observed by several cities. He further noted it applied to the City Council and Commissions, several which were still using it to conduct teleconference meetings.
Councilmember Wilson requested City Attorney Smith provide more information with regards to how many cities continued to participate in hybrid meetings.
Councilmember Torres-Walker commented hybrid meetings allowed the public to be more involved in Council, Boards and Commission meetings.
Mayor Pro Tem Barbanica stated he felt the hybrid option had passed its use and was no longer being used as intended. He noted the public had the right to face elected officials and direct comments towards them.
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City Attorney Smith clarified that if the following motion passed the City would no longer be using AB361. He explained that if the resolution was not adopted, then as soon as the previous approval expired, AB361 would no longer be in effect.
A motion by Councilmember Ogorchock, seconded by Mayor Pro Tem Barbanica, to stop using AB361 to conduct meetings by teleconference for City Council, Boards, Commissions and Committees failed by the following vote:
Ayes: Ogorchock, Barbanica Noes: Torres-Walker, Wilson Absent: Thorpe
ITEM H Councilmember Ogorchock reported that the City had been unable to purchase eleven police vehicles and requested Council consider adding those vehicles to this item.
City Attorney Smith explained this agenda item dealt with replacement vehicles and the number that was proposed was subject to change.
Director of Public Works/City Engineer Samuelson stated if Council supported the direction being discussed, he suggests modifying Item #2 in the recommendation to include nine new to fleet and 25 replacement vehicles for a not to exceed amount of $2,552,000. He noted their goal was to purchase hybrid vehicles; however, if they were unable to purchase them, he wanted flexibility to purchase gas vehicles to fill the need. He further noted they were experiencing short windows of opportunity to purchase vehicles so the intent was to get approval for all the vehicles needed so when the opportunity was available, they could immediately start the order process.
City Attorney Smith commented if the Council wanted hybrid vehicles purchased, it should be included in the authorization.
Andrew Becker expressed concern that the City was attempting to fill a large purchase order of vehicles when the market was unstable and costs had greatly increased. He suggested alternatives be considered.
Councilmember Ogorchock mentioned that there was a vehicle replacement fund for the various city departments.
On motion by Councilmember Ogorchock, seconded by Mayor Pro Tem Barbanica, the City Council members present unanimously adopted the resolution with the following amendments:
Authorizing the purchase of up to nine (9) 2023 new-to-fleet vehicles; up to twenty-five (25) 2023 replacement vehicles with a total vehicle count of thirty-four (34) utilizing cooperative purchase agreements for a not to exceed amount of $2,552,000, with flexibility to purchase hybrid vehicles, if available.
COUNCIL REGULAR AGENDA
7. PARKS AND RECREATION COMMISSION APPOINTMENTS FOR ONE (1) VACANCY EXPIRING MARCH 2024; AND TWO (2) VACANCIES EXPIRING APRIL 2026
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City Clerk Householder reported there were no biographies provided because she was not made aware of the nominees; however, a nominee was in attendance this evening.
City Clerk Householder announced Mariah Williams had been nominated to the vacancy expiring April 2026.
Ms. Williams provided a biography for the City Council.
Councilmember Ogorchock thanked Ms. Williams for volunteering to serve. She questioned if there was a policy or resolution regarding the Commission appointment process.
City Attorney Smith responded that he was not aware of a policy or resolution; however, he would ask the City Clerk to research resolutions to determine if one existed.
City Clerk Householder reported there was brief mention of this process in the municipal code; however, primarily boards and commissions were dictated by the Maddy Act and government code. She noted the City Clerk and Mayor have worked out the process and there were legal requirements such as everyone being given a fair opportunity to interview.
Councilmember Ogorchock stated that she understood that some applicants were not interviewed and someone other than the Mayor had interviewed others.
Ms. Williams reported that the Mayor had called her and conducted an interview.
RESOLUTION NO. 2022/181
On motion by Councilmember Wilson, seconded by Councilmember Ogorchock, the City Council members present unanimously appointed by resolution Mariah Williams to fill (1) one full-term vacancy on the Parks and Recreation Commission expiring April 2026.
City Clerk Householder stated she would give the Oath of Office to Ms. Williams at a later date.
8. SHOTSPOTTER TECHNOLOGY PRESENTATION
Corporal Gonzalez introduced Terri Greene and Ron Teachman who provided the ShotSpotter Technology Presentation.
Councilmember Torres-Walker stated she was familiar with ShotSpotter and questioned how educated the community should be on the rollout of the technology.
Mr. Teachman explained that they provided a Community Engagement Team who were skilled at conducting community meetings and assisting the APD in using data to engage non-profits and government services.
Councilmember Ogorchock thanked Mr. Teachman for the presentation. She questioned if cameras were included in the program.
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Mr. Teachman clarified that they were an acoustic solution that could integrate with a video management system. He noted they advised customers to inventory camera assets that may not be government owned.
Councilmember Ogorchock spoke in support of the program outreach efforts to the School District..
Mayor Pro Tem Barbanica questioned the cost associated and the equipment needed.
Mr. Teachman commented that they charged by the footprint, and the Chief could come back to Council with a proposal based on the size of the coverage area, data, and available revenue for the project. He noted costs was not based on the number of sensors.
The City Council spoke in support of the ShotSpotter Technology and directed staff to bring back a proposal for implementation.
Mike Katz-Lacabe, Director of Research for the Center of Human Rights and Privacy, urged Council to review independent assessments of the usefulness and effectiveness of ShotSpotter.
He stated he had submitted written comments outlining his concerns with the program and he urged Council to consider alternatives that addressed the cause of gun violence.
Public comment submitted in writing was entered into the record from the following individual:
I.M. Phedupp.
9. DISCUSSION OF PROPOSALS TO INCREASE STREET SWEEPING SERVICES
UTILIZING CURRENT SERVICE PROVIDER OR TO BRING STREET SWEEPING
SERVICES IN-HOUSE
Director of Public Works/City Engineer Samuelson presented the staff report dated October 11, 2022, recommending the City Council take the following actions: Discuss and provide direction to staff regarding potentially increasing Street Sweeping Services utilizing the City's existing service provider, Delta Diablo, or bringing services in-house. Provide direction to staff on a funding source for extra street sweeping services.
Melissa Case opposed street sweeping signs and fines. She reported that she polled her community and most of those contacted wanted more street sweeping on James Donlon Blvd, but a majority did not want increased services on residential streets.
Patricia Granados spoke in support of street sweeping services and against encampment sweeps.
Councilmember Torres-Walker thanked Director of Public Works/City Engineer Samuelson for the presentation. She reported many neighborhoods had abandoned vehicles and were littered.
She believed parking enforcement, street sweeping and towing of abandoned vehicles should work together to address blight in the community.
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In response to Councilmember Torres-Walker, Director of Public Works/City Engineer Samuelson explained Antioch did not have a street sweeping policy so the only way to restrict street parking on sweeping days was to install signage. He assumed that some signs had already been installed because of a request from the community.
Councilmember Torres-Walker reported blighted vehicles continued to be an issue in areas with street sweeping signage due to the lack of parking enforcement. She stated the City could increase the frequency of street sweeping; however, without coordinating with parking enforcement and towing there would be no way to measure results.
Director of Public Works/City Engineer Samuelson stated the contractor could provide the tonnage of trashed picked up from the Street Sweeper. Regarding the issues related to abandoned vehicles, he noted they could coordinate with APD who managed those contracts.
Councilmember Torres-Walker thanked Director of Public Works/City Engineer Samuelson for the work he performed on behalf of the City.
Councilmember Wilson reported she had received emails from the community, and most were happy with the current street sweeping program.
In response to Councilmember Wilson, Director of Public Works/City Engineer Samuelson stated they relied on the experience of the current contractor to inform the City of areas that needed improvement. He explained it would be possible to have some areas of the City with different frequency; however, all residents would pay the same rate.
Councilmember Ogorchock thanked Director of Public Works/City Engineer Samuelson for the presentation. She noted the goal of street sweeping was to pick up sentiment off the roadway.
She reported in the past, a representative from the contractor would inform residents of the street sweeping schedule. She stated if Council wanted to increase frequency, it would be a Prop 218, so property owners could decide if they wanted to increase taxes to cover the costs.
In response to Mayor Pro Tem Barbanica, Director of Public Works/City Engineer Samuelson stated the City could improve street sweeping without increasing the frequency and raising property taxes. He noted it was up to Council to determine if increasing frequency was worth the investment.
Council directed staff to bring back a staff report that provided a comparison of cost and services for the current and proposed street sweeping programs.
Councilmember Torres-Walker reiterated that the issue also involved parking enforcement. She suggested APD and Public Works work together to coordinate services and provide public education.
PUBLIC COMMENT
Erika Raulston discussed racist behavior and noted the case against Mayor Thorpe was civil.
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Frank Sterling Winter
be recognized. He announced he would be honoring his
cousin Timothy Charles Lee on November 2, 2022.
STAFF COMMUNICATIONS None
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
Councilmember Torres-Walker announced a Peace Walk hosted by Grace Arms would take place on October 15, 2022. She addressed a member of the community and stated she looked forward to continuing to work together to support each other.
Mayor Pro Tem Barbanica announced that the regularly scheduled Council meeting on Election Day, November 8, 2022, would be held on November 15, 2022. He stated he was calling for a Special meeting at 7:00 P.M. on October 13, 2022, to consider the censure of Mayor Thorpe.
Following discussion, Councilmembers Wilson and Ogorchock stated they would be available for the Special meeting on October 18, 2022.
ADJOURNMENT
On motion by Councilmember Ogorchock, seconded by Councilmember Torres-Walker, the City Council members present unanimously adjourned the meeting at 10:55 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
CITY COUNCIL MEETING
Regular Meeting October 25, 2022
7:00 P.M. Council Chambers
6:30 P.M. - CLOSED SESSION
Mayor Thorpe called Closed Session to order at 6:30 P.M., and City Clerk Householder called the roll.
Present: Council Members District 1 Torres-Walker, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 2) Barbanica and Mayor Thorpe
PUBLIC COMMENTS None
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION pursuant to California Government Code section 54956.9: Lenore McCall v. City of Antioch, et al., Contra Costa County Superior Court, Case No. MSC21-00862.
2. CONFERENCE WITH LABOR NEGOTIATORS pursuant to California Government Code section 54957.6; City designated representatives: Ana Cortez, Nikki Ausk, and Jeff Bailey; Employee organizations: Antioch Public Works Employee Association.
3. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2):
Two Cases.
4. A. PUBLIC EMPLOYEE APPOINTMENT: CITY MANAGER. This closed session is authorized pursuant to Government Code section 54957(b)(1).
B. CONFERENCE WITH LABOR NEGOTIATORS. This closed session is authorized pursuant to Government Code section 54957.6. City designated representatives:
Human Resources Director Ana Cortez and City Attorney Thomas Lloyd Smith.
Employee Organization: Unrepresented Employee City Manager.
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY ATTORNEY. This closed session is authorized pursuant to Government Code section 54957(b)(1).
ADJOURN TO CLOSED SESSION
Mayor Thorpe adjourned to Closed Session at 6:32 P.M.
7:00 P.M. REGULAR MEETING
Mayor Thorpe called the meeting to order at 7:06 P.M., and City Clerk Householder called the roll.
B
11-22-22
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Present: Council Members District 1 Torres-Walker, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 2) Barbanica and Mayor Thorpe
PLEDGE OF ALLEGIANCE
Mayor Thorpe led the Pledge of Allegiance.
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
City Attorney Smith reported the City Council had been in Closed Session and gave the following report: #1 CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION, Council unanimously approved a case settlement in the amount of $29,000, #2 CONFERENCE WITH LABOR NEGOTIATORS, no reportable action, #3 CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, no reportable action, #4 A. PUBLIC EMPLOYEE APPOINTMENT: CITY MANAGER, no reportable action, #4 B. CONFERENCE WITH LABOR NEGOTIATORS; no reportable action: and, #5 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY ATTORNEY, direction provided to City Attorney.
ON MOTION BY MAYOR THORPE, SECONDED BY COUNCILMEMBER OGORCHOCK, THE
CITY COUNCIL UNANIMOUSLY SUSPENDED THE RULES AND MOVED
COMMENTS TO BE HEARD AS THE NEXT ORDER OF BUSINESS.
Mayor Thorpe presented a certificate of recognition to Maybell Turner, Centennial Birthday Celebration of Life, 100 years.
honored
and blessed to have a mother with them for 100 years. They recognized the Bedford Center and Councilmember Ogorchock for providing their mom with activities.
1. PROCLAMATION
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica, the City Council unanimously approved the proclamation.
Mayor Thorpe announced he would present the pro
celebration.
2.01 ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
Director of Parks and Recreation Helfenberger announced the following civic and community events.
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Fall-O-Ween October 27 & 28, 2022
Rivertown Trunk or Treat KFest October 29, 2022
Dia de los Muertos November 1, 2022
Antioch Veterans Day Celebration and Parade November 11, 2022
Director of Public Safety and Community Resources Johnson introduced Sarah Morgan who announced Trunk or Treat hosted by the Antioch Council of Teens in conjunction with the Antioch Police Department would be held on October 29, 2022, at Delta Bowl. She noted they were seeking volunteers for the event.
Frank Sterling announced a Memorial Walk for Timothy Charles Lee would be held at 4:00 P.M. on November 2, 2022, at the Rainbow Community Center.
2.02 ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
City Clerk Householder announced the following Board and Commission openings.
For more information and to apply, visit
PUBLIC COMMENTS
Mike Hurd thanked the City Council, V for Banner
and Legacy programs. He recognized Jack Hanniganpersonal accomplishments and military service. He announced his mother would be turning 100 years old on November 20, 2022, and she was the oldest City of Antioch retiree receiving a pension.
Kathryn Wade eractions with the Antioch Police Department and requested she be provided all reports regarding these incidents. She stated she believed Antioch Police Officers were overpaid.
J.R. Wilson, Delta Veterans Group, announced they had launched the Legacy Banner Program for military personnel who had sacrificed their lives or were POW and MIAs. He read stories from gold star families.
Sandra Talbert discussed an incident involving her son and the Pittsburg Police Department and yielded her remaining speaker time to Ms. Wade.
Kathryn Wade displayed copies of her complaints and medical reports. She stated she wanted to understand what had occurred.
Johnny Walker yielded his speaker time to Ms. Wade.
Kathryn Wade reviewed her complaints and requested justice for her son.
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Carolyn Simmons spoke in support of Kathryn Wade and Sandra Talbert. She suggested training Antioch Police Officers to handle diverse population.
Stephany Morris, Antioch resident, discussed an incident involving her grandson and the Antioch Police Department. She reported she provided thumb drives to several city officials regarding this case, and they had not responded.
Ronn reported that as a bartender he had served several drinks to an elected official, and he believed he had more than one drink when he was pulled over for a DUI.
Jayden Rieger, David Amezcua, Melissa Case, Antioch resident, Elizabeth Rieger, Hailey Rieger, Michele Kuslits, Chuck Kuslits, Jason Young, Laura Young, Logan Amezcua, Lindsey Amezcua, Sandy Hartrick, Antioch resident, Tom Hartrick, Jenna Wesehagen, Phillip Lubina and Alicia Taylor, yielded their speaker time to Sophia Amezcua, Dozier Libby Medical High School, who read an investigative report regarding allegations of sexual harassment against an elected official.
Councilmember Torres-Walker left the meeting at 7:57 P.M. and returned at 8:02 P.M.
Edgar Martinez expressed concern regarding insufficient lighting in the 18th Street corridor and suggested the City improve lighting throughout Antioch. He questioned how the Rent Stabilization Ordinance would be measured for success. He requested the City conduct rental inspections and provide access to legal services. He suggested Council conduct quarterly community forums for their districts.
Andrew Becker reported the ribbon cutting ceremony for a Project Homekey Transitional Housing Project in Rohnert Park was held on October 23, 2022 and he provided a timeline for the project. He discussed the passing of unhoused resident Daniel Zaragoza, and he thanked the Antioch Police Department who responded, for their professionalism. He announced a candlelight vigil for Leslie Beck would be held on October 26, 2022. He asked Council to support Project Homekey.
Diane Gibson Gray requested Mayor Thorpe resign. She expressed concern that action by the City Council to censure Mayor Thorpe had failed to move forward. She urged residents to be mindful of who they supported for City Council.
Mayor Thorpe declared a recess at 8:35 P.M. The meeting reconvened at 8:39 P.M. with all Councilmembers present.
Nisha Toor submitted a letter signed by the tenants at the Delta Fair Shopping Center expressing concern regarding the lack of security and maintenance as well as pest control issues on the property. She requested the City assist them in addressing their concerns.
Frank Sterling discussed a report in the Mercury News and an incident he was involved in with the Antioch Police Department.
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Public comments submitted in writing were entered into the record from the following individuals:
Kevin Roldan, Antioch resident, Holly Holbrook and Dominique Hall.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
Councilmember Wilson announced Tri Delta would be meeting on October 26, 2022.
Mayor Thorpe reported on his attendance at the Tri Delta Conference and Contra Costa Transportation Authority meeting.
3. PRESENTATIONS
01. YOUTH SERVICES SUMMER 2022 ACCOMPLISHMENTS
Director of Public Safety and Community Resources Johnson presented a video of the Youth Services Summer 2022 Accomplishments and introduced Chris Mariner, Morelia Gil-Cubillo, Siran Kuppanda and LaBaxx Olivia Bradley who discussed their participation in the Resource Recovery Youth Ambassador Program and the Antioch Council of Teens.
Youth Services Network Manager Cabral gave a brief overview of Youth Services.
Director of Public Safety and Community Resources Johnson recognized the youth who presented this evening.
Mayor Thorpe thanked the youth for the presentation.
02. PARKS AND RECREATION 2022 PROGRAMS UPDATE
Director of Parks and Recreation Helfenberger gave a 2022 Parks and Recreation Programs Update. He recognized the Parks and Recreation Department for their dedication to the community.
Mayor Thorpe encouraged Director of Parks and Recreation Helfenberger to continue the great work.
4. CONSENT CALENDAR
A. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 13, 2022
B. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 27, 2022
C. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 11, 2022
D. APPROVAL OF COUNCIL WARRANTS
E.
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F. RESOLUTION NO. 2022/182 AB 361: RESOLUTION MAKING FINDINGS
NECESSARY TO CONDUCT BROWN ACT MEETINGS BY TELECONFERENCE FOR
THE CITY COUNCIL, BOARDS, COMMISSIONS, AND COMMITTEES
G. RESOLUTION NO. 2022/183 ACCEPTANCE OF WORK AND NOTICE OF COMPLETION FOR THE CITY HALL OFFICE MODIFICATIONS (P.W. 247-S)
H. RESOLUTION NO. 2022/184 SECOND AMENDMENT TO THE CONSULTING
MATERIAL TESTING AND SPECIAL INSPECTION SERVICES
I. RESOLUTION NO. 2022/185 MEMORANDUM OF UNDERSTANDING (MOU)
REGARDING CONTRA COSTA FERRY SERVICE EXPANSION
J. RESOLUTION NO. 2022/186 APPROVING THE MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF ANTIOCH AND ANTIOCH
POLICE OFFICERS ASSOCIATION (APOA) AND ACKNOWLEDGE THE INTERIM
CITY MANAGER AND ANTIOCH POLICE SWORN ASSOCIATION
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica, the City Council unanimously approved the Council Consent Calendar with the exception of Items F and I which were pulled for further discussion.
ITEM F Edgar Martinez encouraged the City to continue with zoom meetings and begin streaming Council meetings live on YouTube. He encouraged Council not to be distracted during meetings.
Melissa Case spoke in support of streaming Council meetings on Facebook live. She opposed the resolution because she believed AB361 had been misused by elected officials.
Councilmember Barbanica stated this item failed to pass at the last Council meeting and City Attorney Smith made it clear that it would not continue after that point. He questioned how the item was placed back on the agenda following its expiration.
City Attorney Smith stated AB361 was on the agenda for consideration; however, it was not active. He noted zoom was provided this evening to allow public access. He explained that AB361 streamlined the process for Council if they were to participate from a remote location. He noted it also provided an option for someone with COVID who would be unable to participate in person. He reported in January there would be permanent legislative change to provide for additional flexibility. He noted if approved today Council would be back under AB361 regulations.
Mayor Thorpe reported staff asked for this item to be brought back and he approved placing it on the agenda. He reiterated that AB361 created flexibility for Council to participate from remote locations and explained that he had done so at the last Council meeting to vote on Rent Stabilization because it was an important issue.
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 7 of 12
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council approved item F. The motion carried the following vote:
Ayes: Torres-Walker, Wilson, Thorpe Noes: Ogorchock, Barbanica
ITEM I Andrew Becker expressed concern that the City had indicated ferry service to Antioch would provide a mass transit opportunity. He questioned how residents in south Antioch would access parking and ferry service downtown.
On motion by Councilmember Ogorchock, seconded by Mayor Thorpe the City Council unanimously approved item I.
ON MOTION BY COUNCILMEMBER WILSON, SECONDED BY COUNCILMEMBER
BARBANICA, THE CITY COUNCIL UNANIMOUSLY SUSPENDED THE RULES AND MOVED COUNCIL REGULAR AGENDA ITEM #8 TO BE HEARD AS THE NEXT ORDER OF BUSINESS.
COUNCIL REGULAR AGENDA
8. PARKS AND RECREATION COMMISSION APPOINTMENTS FOR ONE (1) VACANCY EXPIRING MARCH 2024 AND ONE (1) VACANCY EXPIRING APRIL 2026
City Clerk Householder announced Jacob Piocos-Pedrotti had been nominated to the full-term vacancy expiring March 2024.
Jacob Piocos-Pedrotti introduced himself and City Clerk Householder read his biography.
RESOLUTION NO. 2022/187
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson the City Council unanimously appointed by resolution Jacob Piocos-Pedrotti to fill (1) one full-term vacancy on the Parks and Recreation Commission expiring March 2024.
City Clerk Householder administered the Oath of Office to Jacob Piocos-Pedrotti.
City Clerk Householder announced Leslie Eubanks had been nominated to the full-term vacancy expiring April 2026 and read her biography.
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson, the City Council unanimously appointed by resolution Leslie Eubanks to the full-term vacancy on the Parks and Recreation Commission expiring April 2026.
City Clerk Householder administered the Oath of Office to Leslie Eubanks.
PUBLIC HEARING
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 8 of 12
Councilmember Barbanica recused himself and left the dais prior to Public Hearing item #5.
5. BUCHANAN CROSSINGS PARCEL 7 REZONE (Z-22-05)
Senior Planner Merideth presented the staff report dated October 25, 2022, recommending the City Council introduce, waive the first reading, and read by title only the ordinance rezoning Buchanan Crossings Parcel 7 to include the Commercial Infill Housing (CIH) Overlay District.
Mayor Thorpe opened the public hearing.
Andrew Becker, Opponent, stated the City should focus on affordable housing, inclusionary housing and in lieu fee policies prior to rezoning properties to include Commercial Infill Housing.
Mayor Thorpe closed the public hearing.
In response to Councilmember Wilson, Director of Community Development Ebbs confirmed that the City did not have an inclusionary housing ordinance. He noted Council had the ability to take a different direction to visit those subjects.
A motion by Councilmember Ogorchock to introduce, waive the first reading, and read by title only the ordinance rezoning Buchanan Crossings Parcel 7 to include the Commercial Infill Housing (CIH) Overlay District failed for the lack of a second.
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council tabled Public Hearing Item #5 with direction to staff to bring back information on inclusionary housing policy and in-lieu fees. The motion carried the following vote:
Ayes: Torres-Walker, Wilson, Thorpe Noes: Ogorchock
Councilmember Barbanica returned to the dais.
6. LAKEVIEW CENTER PARCEL 5 REZONE (Z-22-06)
Senior Planner Merideth presented the staff report dated October 25, 2022, recommending the City Council introduce, waive the first reading, and read by title only the ordinance rezoning Lakeview Center Parcel 5 to include the Commercial Infill Housing (CIH) Overlay District.
Mayor Thorpe opened the public hearing.
Andrew Becker, Opponent, reiterated previous concerns related to rezoning properties to include Commercial Infill Housing prior to adopting inclusionary housing policies.
Mayor Thorpe closed the public hearing.
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 9 of 12
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council tabled Public Hearing Item #6 with direction to staff to bring back information on inclusionary housing policy and in-lieu fees. The motion carried the following vote:
Ayes: Torres-Walker, Wilson, Thorpe Noes: Ogorchock, Barbanica
7. TRAVIS CREDIT UNION AT 3500 HILLCREST AVENUE (PD-22-03, UP-22-08, AR-22- 07)
Senior Planner Scudero presented the staff report dated October 25, 2022, recommending the City Council take the following actions: 1) Zoning Map Amendment. Introduce by title only and waive further reading of the ordinance for a zoning map amendment from Planned Development District (PD) to Planned Development District (PD-22-03). 2) Final Development Plan. Adopt the resolution approving a Final Development Plan, Use Permit and Design Review, subject to conditions of approval (PD-22-03, UP-22-08 AR-22-07).
Mayor Thorpe opened and closed the public hearing with no speakers requesting to speak.
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council unanimously. introduced by title only and waived further reading of the ordinance for a zoning map amendment from Planned Development District (PD) to Planned Development District (PD-22-03).
RESOLUTION NO. 2022/188
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica, the City Council unanimously adopted the resolution approving a Final Development Plan, Use Permit and Design Review, subject to conditions of approval (PD-22-03, UP-22-08 AR-22-07).
ON MOTION BY COUNCILMEMBER TORRES-WALKER, SECONDED BY
COUNCILMEMBER BARBANICA, THE CITY COUNCIL UNANIMOUSLY SUSPENDED THE RULES AND MOVED COUNCIL REGULAR AGENDA ITEM #10 TO BE HEARD AS THE NEXT ORDER OF BUSINESS.
COUNCIL REGULAR AGENDA Continued
10. REQUEST FOR QUALIFICATIONS (RFQ) NO. 030722 NON-POLICE COMMUNITY CRISIS INTERVENTION RESPONSE PROVIDER FOR LOW LEVEL 911 CALLS AND
Interim City Manager Johnson presented the staff report dated October 25, 2022, recommending the City Council adopt the resolution that selects the Felton Institute to provide Non-Police Community Crisis Intervention Services.
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 10 of 12
Al Gilbert, Felton Institute, gave a brief overview of their services and the Crisis Antioch Response Team (CART) Pilot Program for Antioch.
Devin Williams, Harry Thurston, Antioch resident, Gigi Crowder, NAMI Contra Costa, Antioch resident, Cassandra Quinto Collins, Robert Collins, Frank Sterling, Patricia Granados, Edgar M, Diana Collins Puente, Jennifer Rakowski, Sara, Juan Carlos and Christina Ortega spoke in support of adopting the resolution selecting Felton Institute to provide Non-Police Community Crisis Intervention Services.
Public comment submitted in writing was entered into the record from the following individual:
Jamie Andan
In response to Councilmember Barbanica, Interim City Manager Johnson explained that Interim Police Chief Ford had been part of the process.
Councilmember Wilson thanked the Felton Group for the presentation and spoke in support of the program. She reported that she had observed a similar program in Portland, Oregon. She suggested naming the program after Angelo Quinto.
Councilmember Torres-Walker thanked Felton Group for choosing to come to Antioch. She noted this program came forward in response to the loss of Angelo Quinto. She further noted the program needed to be effective, well resourced, and sustainable.
Mayor Thorpe reported he met with many Antioch Police Officers who were in support of this program. He apologized to the Quinto Family for comments made about them. He noted this program would complement services Council had approved to address the unhoused.
Councilmember Barbanica reported the Antioch Police Department had been cleared of any wrongdoing with regards to the Quinto case and noted with that said, he would support renaming the program after Angelo Quinto.
RESOLUTION NO. 2022/189
On motion by Councilmember Wilson, seconded by Councilmember Ogorchock the City Council unanimously adopted the resolution that selected the Felton Institute to provide Non-Police Community Crisis Intervention Services,
Councilmember Ogorchock questioned if Agenda Item #9 should be tabled since Council had not discussed Closed Session Item #4A.
Mayor Thorpe stated the item was placed on the Closed Session Agenda in case there were questions related to the contract and was done so as a courtesy.
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 11 of 12
9. APPOINTMENT OF CORNELIUS H. JOHNSON AS CITY MANAGER AND APPROVAL OF AN EMPLOYMENT AGREEMENT WITH CORNELIUS H. JOHNSON FOR CITY
MANAGER SERVICES
Director of Human Resources Cortez presented the staff report dated October 25, 2022, recommending the City Council approve the Agreement appointing Cornelius H. Johnson as City Manager for a term of ____ years with an annual salary of $________ (Salary Schedule Step ____) and authorizing the Mayor to sign the Agreement in a form approved the City Attorney.
Willie Mims, Pittsburg resident, Gigi Crowder, Kathryn Wade, Frank Sterling and Patricia Granados spoke in support of appointing Interim City Manager Johnson as permanent City Manager.
Dr. Jeffrey Klinger, Antioch resident, Diane Gibson-Gray and Johnny Walker spoke in opposition to appointing Interim City Manager Johnson and permanent City Manager. Some suggested the City table this item and hire a professional agency to provide a list of the best qualified candidates.
Mayor Thorpe recommended the term of the contract be two (2) years.
Councilmember Ogorchock speaking to the following motion, requested a substitute motion to open the process for applicants to apply for the City Manager position.
Mayor Thorpe explained that there could be a substitute motion to postpone or deny.
City Attorney Smith added that if the following motion failed, then Council could discuss whether to bring another item to Council for consideration.
On motion by Councilmember Torres-Walker, seconded by Councilmember Wilson, the City Council approved the Agreement appointing Cornelius H. Johnson as City Manager for a term of two (2) years with an annual salary of $266,400 (Salary Schedule Step C) and authorized the Mayor to sign the Agreement in a form approved by the City Attorney. The motion carried the following vote:
Ayes: Torres-Walker, Wilson, Thorpe Noes: Ogorchock, Barbanica
PUBLIC COMMENT
Melissa Case expressed concern regarding attendance record at Council meetings.
Johnny Walker expressed concern that his request to speak during Public Comment at the end of a previous meeting was denied; however, others had been allowed to speak twice at previous meetings. He stated he had sent inquiries regarding this matter which had gone unanswered.
He expressed concern regarding the conduct of elected officials and staff and suggested asking the State for assistance.
ANTIOCH CITY COUNCIL
Regular Meeting
October 25, 2022 Page 12 of 12
Frank Sterling thanked City Clerk Householder for allowing him to speak again this evening regarding his concerns related to the Antioch Police Department.
Lacey Brown acknowledged the City selection of the Felton Institute and the life of Malad Baldwin. She stated she hoped no one experienced grief caused by law enforcement.
STAFF COMMUNICATIONS None
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
Councilmember Torres-Walker thanked Mayor Thorpe and the public for their comments. She discussed efforts to stop a physical altercation against an elected official. She also discussed her efforts to address the needs of Antioch residents and racist behavior from individuals in the community. s. She stated that she hoped the
City was prepared to move forward and provide for residents.
City Clerk Householder announced the regularly scheduled Council meeting on Election Day November 8, 2022, would be held on November 15, 2022, and City Council would adjourn to a Regular Meeting on November 15, 2022.
Mayor Thorpe wished all candidates good luck in the upcoming election.
ADJOURNMENT
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson, the City Council unanimously adjourned the meeting at 11:40 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
- -22
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
SUBMITTED BY:
SUBJECT:
RECOMMENDED ACTION
FISCAL IMPACT
DISCUSSION
ATTACHMENT
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANTIOCH TO REZONE THE APPROXIMATELY 1.48 ACRE TRAVIS CREDIT UNION PROJECT SITE (APN 052-370-010) FROM PLANNED DEVELOPMENT DISTRICT TO PLANNED
DEVELOPMENT DISTRICT
(PD-22-03)
The City Council of the City of Antioch does ordain as follows:
SECTION 1:
The City Council determined on October 25, 2022, that, the proposed project is Categorically Exempt from the California Environmental Quality Act (CEQA) under Article 19, Section 15332 Infill Development.
SECTION 2:
At its regular meeting of October 5, 2022, the Planning Commission recommended that the City Council adopt the Ordinance to rezone the subject property from Planned Development District to Planned Development District (PD-22-03) for the Travis Credit Union Project.
SECTION 3:
The real property described in Exhibit A, attached hereto, is hereby rezoned from Planned Development District to Planned Development (PD-22-03) for the Travis Credit Union Project, and the zoning map is hereby amended accordingly.
SECTION 4:
The development standards, as defined below, for the subject property (APN 052- 370-010), known as the Travis Credit Union Project, are herein incorporated into this ordinance, and are binding upon said property.
ATTACHMENT A
A1
Page | 2
Development Standards for the Travis Credit Union Project Planned Development District (PD-22-03)
Development Standards for
Travis Credit Union Project
PD Zoning Standards for Travis Credit Union
Project
Maximum Height 35’
Maximum Lot Coverage 35%
Minimum Front Yard
Landscaping Setback
From Hillcrest Avenue: 20’
Minimum Interior Side Setback 0’
Minimum Rear Yard Setback 10’
Minimum Lot Size 20,000 Square Feet
Parking
As required in Section 9-5.17 of the Antioch
Municipal Code
SECTION 5
The allowed uses, as defined below, for the subject property (APN 052-370-010), known as the Travis Credit Union Project, are herein incorporated into this ordinance, and are binding upon said property.
Commercial Office Uses. Allowed uses shall be those uses as allowed in the C-O Commercial Office District as established in Section 9.5.3803 of the City of Antioch Municipal Code.
SECTION 6:
The City Council finds that the that the proposed zone reclassification will allow uses more suitable uses for the site than the present classification; that the subject property is suitable to the use permitted in the proposed zone change; that said permitted uses are not detrimental to the public or surrounding properties; and that the proposed zone change is in conformance with the Antioch General Plan.
SECTION 7:
This ordinance shall take effect and be enforced thirty (30) days from and after the date of its adoption and shall be published once within fifteen (15) days upon passage and adoption in a newspaper of general circulation printed and published in the City of Antioch.
* * * * * * * A2
Page | 3
I HEREBY CERTIFYthat the forgoing ordinance was introduced and adopted at a regular meeting of the City Council of the City of Antioch, held on the 25thday of October, 2022, and passed and adopted at a regular meeting thereof, held on the 22nd of November, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lamar Thorpe, Mayor of the City of Antioch
ATTEST:
Elizabeth Householder
City Clerk of the City of Antioch
A3
EXHIBIT A
LEGAL DESCRIPTION
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ANTIOCH IN THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL ONE:
Lot 4, as shown on the Map of subdivision 7397, filed April 4, 1990, in Map Book 344, at Page 1, Contra Costa County Records.
PARCEL TWO:
Portion of Lot 5, map of Subdivision 7397, filed April 4, 1990 in Book 344 of Maps, Page 1, Contra Costa County Records, described as follows:
Beginning at the common intersection of Lots 3 and 5 and Hillcrest Avenue as shown on said map (344 M 1); thence along the common boundary of Lot 5 and Hillcrest Avenue South 44° 56' 43" East, 15.50 feet to the common boundary line of Lots 4 and 5; thence along said boundary line South 45° 03' 17" West, 330.73 feet to the common boundary of Lot 5 and Contra Costa Canal, said boundary being a 200.00 foot radius curve to the left; thence along said curve, through a central angle of 05' 14' 49", an arc distance of 18.32 feet; thence leaving said boundary, North 45° 03' 17" East, 42.84 feet to the common boundary of Lots 2 and 5; thence along said boundary North 45° 03' 17" East, 152.64 feet, to the common boundary of Lots 3 and 5; thence along said boundary North 45° 03' 17" East, 145.00 feet to the point of beginning.
EXCEPTING FROM PARCEL ONE AND TWO:
All oil, gas, casinghead gas, asphaltum and other hydrocarbons and all chemical gas now or hereafter found, situated or located in all or any portion of the lands described herein lying more than five hundred feet below the surface thereof, together with the right to slant drill for and remove all or any of said oil, gas, casinghead gas, asphaltum and other hydrocarbons and chemical gas lying below a depth of more than five hundred feet below the surface thereof, but without any right whatsoever to enter upon the surface of said lands or upon any portion thereof within five hundred feet vertical distance below the surface thereof, as reserved in the Deed from John R.
Rademacher, dated February 23, 1979, recorded March 2, 1979, Book 9247, Page 555, Official Records, Contra Costa County.
PARCEL THREE:
A right of way (not to be exclusive) as an appurtenance to Parcel One and Two above, and any subdivision or subdivisions thereof, for use as a roadway for vehicles of all kinds, pedestrians and animals, for water, gas, oil, and sewer pipe lines, and for telephone, electric light and power lines, together with the necessary poles or underground conduits to carry said lines, over, under, and upon those portions of Lots 5 and 8 of said Subdivision 7397 designated as 26' P.U.E." and "31' P.U.E." on the filed Map, as said easement is set forth in the instrument recorded April 6, 1990, Series No. 90-69969, Official Records.
EXCEPTING FROM PARCEL THREE: Any portion thereof lying within Parcel Two above.
APN: 052-370-010-2
A4
ATTACHMENT “A”
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE SOLE SOURCE REQUEST FOR THE PURCHASE OF SEVEN
COMMUNICATION RADIOS FROM MOTOROLA SOLUTIONS IN THE AMOUNT OF $64,481.59 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PURCHASING AGREEMENT
WHEREAS, the Code Enforcement Division of the Community Development Department is currently hiring nine Code Enforcement Officers to fill existing vacancies; and
WHEREAS, the safe operation of a Code Enforcement Division requires a consistent and functional radio communications system, which the Code Enforcement Divisions currently employs; and
WHEREAS, the Code Enforcement Division only has seven communication radios and needs an additional seven radios for the future Code Enforcement Officers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
1. The City Council hereby approves the sole source request for the purchase of seven communication radios from Motorola Services.
2. The City Council hereby authorizes and directs the City Manager to execute a purchase agreement for these communication radios in a form approved by the City Attorney.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting thereof, held on the 22nd day of November 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
A1
A2
A3
A4
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
RESCINDING THE COVID-19 TESTING AND VACCINATION POLICY
WHEREAS, the City Council adopted a COVID-19 Testing and Vaccination Policy on September 14, 2021, in the interest of protecting the health, safety, and welfare of City personnel, community members with whom City personnel interact, and all residents and visitors of the City;
WHEREAS, the Contra Costa County issued a Health Order in September 14, 2021, mandating all personnel to verify vaccination status or be subject to weekly COVID- 19 test requirement; and
WHEREAS, on October 21, 2022, Contra Costa County rescinded any and all Active Orders pertaining to COVID-19.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Section 1. The COVID-19 Testing and Vaccination Policy adopted by Resolution No. 2021/158 will be rescinded effective immediately.
Section 2. Future policy updates and implementation shall be administratively executed on an as needed basis by the City Manager with legal review by the City Attorney to ensure compliance with applicable Federal, State, and local laws and regulations.
* * * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
K
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: AB 361: Resolution Making Findings Necessary to Conduct Brown Act Meetings by Teleconference for the City Council, Boards, Commissions, and Committees
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution authorizing remote teleconference/virtual meetings of the legislative bodies of the City of Antioch, which includes the City Council, boards, commissions, and committees.
FISCAL IMPACT
There is no anticipated direct or indirect fiscal impact as a result of this item.
DISCUSSION
Even though cases of COVID-19 have dropped, AB 361 is expressly intended “to protect the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location” because of physical status.
The City of Antioch has utilized teleconference technology for some time, and since the State of Emergency is still in effect and state officials are still recommending measures to promote social distancing, especially for immunocompromised and sensitive groups (as described in the attached Resolution), the City’s legislative bodies, which include the City Council, boards, commissions, and committees can continue to meet while providing access to the public via teleconference. This resolution makes the findings required by AB 361, and would apply Citywide – i.e., not just to the City Council but to all City commissions and committees subject to the Brown Act as well. Staff requests passage of the attached resolution, which enables “hybrid meetings” including in-person and teleconference public participation or virtual meetings via teleconference for the City Council, boards, commissions, and committees.
Under this resolution, City Council, commissions, boards, and committees can continue holding virtual meetings or hybrid meetings in compliance with the following more flexible standards:
Antioch City Council Report
November 22, 2022 Agenda Item #K 2
The City is not required to provide a physical location for the public to attend or provide comments.
Public access to the meeting via a call-in or an internet-based service option must be allowed, but the City is not required to have members of the public attend at each teleconference location.
The City is only required to notice and post an agenda in accordance with the Brown Act provisions for in-person meetings. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet- based service option.
When notice of the time of the teleconferenced meeting given or the agenda for the meeting is posted, the City shall also give notice of the means by which members of the public may access the meeting and offer public comment.
The City must provide an opportunity for the public to address and offer comment in real time and cannot require all public comments to be submitted in advance of the meeting.
ATTACHMENTS
A. Resolution
ATTACHMENT A
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
MAKING THE REQUIRED FINDINGS TO AUTHORIZE REMOTE
TELECONFERENCE/VIRTUAL MEETINGS OF THE LEGISLATIVE
BODIES OF THE CITY OF ANTIOCH FOR A PERIOD OF THIRTY
DAYS PURSUANT TO BROWN ACT PROVISIONS
WHEREAS, the City of Antioch is committed to preserving and nurturing public access and participation in public meetings under the Ralph M. Brown Act;
WHEREAS, all meetings of the City’s legislative bodies, which includes the City Council, boards, commissions, and committees, are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), such that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business;
WHEREAS, as recently amended by AB 361, Government Code section 54953(e) of the Brown Act makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558;
WHEREAS, it is further required that state or local officials have recommended or imposed measures to promote social distancing, or the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees;
WHEREAS, such conditions now exist in the City; specifically, on March 4, 2020, the Governor of the State of California proclaimed a State of Emergency, and such proclamation remains in effect and has not been rescinded or cancelled, and the “SMARTER” plan that the Governor unveiled specifically indicates that the State of Emergency will not be terminated;
WHEREAS, in addition to the above, state officials have issued orders recommending social distancing measures for certain individuals and in certain situations.
For example, and not by way of limitation, social distancing is referenced in guidance on vaccine doses for persons who are immunocompromised and in certain situations under general industry safety orders;
WHEREAS, the state legislature has also made findings that by removing the requirement that public meetings be conducted at a primary physical location with a quorum of members present, AB 361 protects the health and safety of civil servants and
ATTACHMENT A
the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location;
WHEREAS, the City Council does hereby find that all of the legislative bodies of the City shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City will provide live call-in and/or internet service-based option for remote public participation and will provide notice for such participation in the agendas posted in advance of the meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ANTIOCH DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Findings. The City Council hereby finds that, as set forth above, due to the novel coronavirus a State of Emergency declared by the Governor of the State of California is currently in effect, and that state or local officials are recommending measures promote social distancing.
Section 3. Remote Teleconference Meetings. The City Manager and City Attorney are hereby authorized and directed to take all actions necessary to conduct open and public meetings for all the legislative bodies of the City in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 4. Effective Date of Resolution. This Resolution shall be effective immediately upon its adoption and shall remain in effect until the earlier of 30 days from the effective date of this Resolution, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference. * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22ndday of November, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTACHMENT A
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
L
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Tasha Johnson, Public Safety & Community Resources DirectorTJ SUBJECT: Request for Qualifications (RFQ) No. 090822: Mayor’s Apprenticeship Program (MAP) - Selection of Rubicon Programs and Authorization to Enter Into an Agreement for Up to $180,000 in American Rescue Plan Act (ARPA) Funding
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution:
1. Selecting Rubicon Programs as the third-party provider for professional services for the Mayor’s Apprenticeship Program; and
2. Authorizing the City Manager to execute an agreement with Rubicon Programs to provide professional services to the Mayor’s Apprenticeship Program during the period of January 1, 2023 through December 31, 2023 for an amount not to exceed $180,000.
FISCAL IMPACT
Not to exceed $180,000 in American Rescue Plan Act funding authorized by City Council Resolution No. 2022/60 on April 12, 2022.
DISCUSSION
The Mayor’s Apprenticeship Program (MAP) is a paid program in the City of Antioch for young adults ages 18-26. The pilot program will employ 20 participants who are underemployed, underserved and underestimated. The young adults selected will have multiple barriers that they are facing and may be justice involved, unhoused, former foster youth and more. Sixty (60) hours of workforce development training will take place prior to placement. Throughout the course of the part-time employment, participants will continue to receive hours of ongoing professional development through traditional workshops and experiential learning. Participants will be placed in a City department to practice, learn and hone skillsets that will equip them with the necessary tools to be successful in future employment. Upon completion of the training, participants will be placed in a position that best fits their interests and skillsets within a City of Antioch department for part-time employment. Support staff will work with Antioch City Council Report
November 22, 2022 Agenda Item L 2
individuals to ensure they are assisted in navigating the myriad of challenges they may continue to face throughout their employment.
The goals of the MAP are:
To develop a learning culture that encourages and supports training, continuing education, and professional development
To strengthen the orientation of young adults to career pathways To generate marketable skills for the workforce
To provide an opportunity to be an active member of the community and become economically self-sufficient.
The City of Antioch published RFQ No. 090822 on September 8, 2022 with a closing date of September 30, 2022. One proposal was received and reviewed. Rubicon Programs with a principal place of business in Richmond, California and a local office in Antioch, California was determined to be a qualified and suitable provider.
Rubicon Programs will:
- Provide sixty-hours of intensive work workforce development training that includes topics addressing hard, soft and life skills. Must offer multiple training sessions, if necessary, to maintain a minimum number of 20 participants throughout the program with the capacity to backfill open slots. - Develop and support a training plan that ensures all MAP participants receive sufficient baseline and ongoing training in key skill areas related to their staff function.
- Provide regular trauma-informed supervision, debriefing, and support for all MAP participants of up to four hours a month.
- Propose an approach for tracking and measuring medical, behavioral health and other basic life needs such as shelter, food, and clothing. - Provide a wellness and impact coach that will meet with MAP participants at a minimum of bi-monthly.
- Identify and provide information and referrals for community resources as needed for the MAP participant.
- Develop collaborative and mentoring relationships, including the training of the City of Antioch Public Works designated site supervisors. - Coordinate and facilitate the distribution of initial 60 hours of training stipends for the MAP participants.
- Provide monthly attendance and work performance reports to the City of Antioch and other stakeholders tracking progress and allow for continuous improvement in areas of the participant experience and mentorship
ATTACHMENTS
A. Resolution
B. RFQ No 090822
C. Professional Services Agreement
a. Rubicon Programs Proposed and Approved Scope of Work b. Approved Rubicon Budget and Narrative
ATTACHMENT A
RESOLUTION NO. 2022/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH SELECTING
RUBICON PROGRAMS AS THE THIRD-PARTY PROVIDER FOR PROFESSIONAL
ROGRAM AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT IN AN AMOUNT NOT TO EXCEED $180,000 IN AMERICAN RESCUE PLAN ACT FUNDING
WHEREAS, youth and young adults in the City of Antioch, specifically in the Sycamore area, are adversely affected by lack of skills and employment opportunity and disproportionately impacted by the COVID-10 pandemic;
WHEREAS, making available a comprehensive workforce development program addresses the needs and helps to prepare a local future workforce;
WHEREAS, the Ma envisioned to be a
paid pilot program in the City of Antioch for young adults ages 18-26, which may employ up to 20 participants who are underemployed, underserved and underestimated;
WHEREAS, on September 8, 2022 the City of Antioch published RFQ No. 090822 seeking professional services for the Mayors Apprenticeship Program;
WHEREAS, the RFQ closing date was September 30, 2022 and the City received one proposal from Rubicon Programs, which has a local office in Antioch; and
WHEREAS, City staff determined that the Rubicon Programs is a qualified and suitable professional services provider and presented the proposal to the City Council for consideration.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. Selects Rubicon Programs as the third-party provider for professional services for the Mayors Apprenticeship Program (MAP); and
2. Authorizes the City Manager to execute an agreement with Rubicon Programs for an amount up to $180,000, in a form approved by the City Attorney, to provide workforce development training and ongoing support and professional development for Mayors Apprentice Program participants.
* * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November, 2022 by the following vote:
RESOLUTION NO. 2022/**
November 22, 2022
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
1 REQUEST FOR QUALIFICATIONS
a Pilot Initiative
Response Due Date:
Friday, September 30, 2022 at 4PM
Department of Public Safety and Community Resources
4703 Lone Tree Way
Antioch, CA 94531
(925) 779-7079
ATTACHMENT
2 INTRODUCTION
The City of Antioch seeks to create a comprehensive workforce development program for young adults experiencing a range of social determinants that negatively impact quality of life. Under the leadership and direction of Mayor Lamar Thorpe and the Antioch City Council, the Public Safety and Community Resources Department is pursuing the establishment of a workforce development program in the form of a pilot initiative . The approach focuses on advancing innovation and best practices, placing high value on workforce and life skills, economic pros success.
MAP is a paid program with the City of Antioch for young adults ages 18-26. The pilot program will employ 20 participants who are underemployed, underserved, and underestimated. The young adults selected may possess multiple barriers such as justice involved, unhoused and former foster youth. Participants will receive 60 hours of paid initial workforce development training necessary prior to placement. Throughout the course of the part-time employment, participants will continue to receive monthly ongoing professional development through traditional workshops and experiential learning.
The desired impacts of a MAP provider are to:
Provide for a minimum of 2 career opportunities and transformational experiences through training and work experience
Train, employ and engage 20 young adults throughout a period of eight months Create a talent pipeline of job ready young adults evidenced by an 80% program completion retention rate
Develop 3-5 specific community resource linkages for participants to receive individualized support services
Upon completion of the onboarding training, participants will be placed in the Public Works department of the City of Antioch to practice, learn, and hone skillsets that will equip them with the necessary tools to be successful in future employment. Support staff will work with individuals to ensure they are assisted in navigating the myriad of challenges they may continue to face throughout their employment.
The City of Antioch is seeking to retain the services/proposals from qualified organizations with capabilities that prepare young adults for employment, help workers advance in their careers, and ensure a skilled workforce, as well as provide for reliable data collection and consistent reporting practices necessary for the use of public funds. Tasks to be performed as part of the contract have the potential to cover a range of service deliverables. The successful contracted organization will immerse itself in the principles of the program design and partner in earnest with participants, and the City.
The deadline for submission of qualifications for this work is 4PM, Friday, September 30, 2022.
The contract intended to be awarded pursuant to this RFQ may be funded, in whole or in part, with American Rescue Plan Act funding. In submitting a proposal, respondents shall comply with all federal requirements set forth in this RFQ. The successful contractor will be required to comply with all federal funding requirements set forth in Exhibit C to the , attached to this RFQ as Attachment B. 3 REQUIRED SERVICES
The selected contractor shall be required to:
Assist with comprehensive attraction, selection, and retention selection of qualified MAP applicants including application review and participation in interviews.
Provide sixty-hours of intensive work workforce development training that includes topics addressing hard, soft and life skills. Must offer multiple training sessions, if necessary, to maintain a minimum number of 20 participants throughout the program with the capacity to backfill open slots.
Develop and support a training plan that ensures all MAP participants receive sufficient baseline and ongoing training in key skill areas related to their staff function.
Provide regular trauma-informed supervision, debriefing, and support for all MAP participants of up to four hours a month.
Propose an approach for tracking and measuring medical, behavioral health and other basic life needs such as shelter, food, and clothing.
Provide a wellness and impact coach that will meet with MAP participants at a minimum of bi- monthly.
Identify and provide information and referrals for community resources as needed for the MAP participant.
Develop collaborative and mentoring relationships, including the training of the City of Antioch Public Works designated site supervisors.
Coordinate and facilitate the distribution of initial 60 hours of training stipends for the MAP participants.
Provide monthly attendance and work performance reports to the City of Antioch and other stakeholders tracking progress and allow for continuous improvement in areas of the participant experience and mentorship.
Participate in regularly scheduled MAP coordination meetings to ensure communication across stakeholder groups, review data and address unforeseen issues promptly.
Participate in community and stakeholder meetings as requested by the City of Antioch.
Design MAP pilot evaluation measuring desired outcomes
Additional items of work to be included under the contract anticipated to be awarded pursuant to this RFQ will be negotiated with the successful respondent.
The work shall comply with all current local ordinances, Federal and State laws.
MINIMUM QUALIFICATIONS
1. Experience working with networks of youth service providers, with specialization in record expungement, trauma-informed care, and case management at the local County and/or state level.
2. Direct program service experience with individuals or groups in need of employment preparation and placement, industry-specific training, subsidized work experience, returning citizens or ex- offenders, low skilled/low-income communities, English language learners and community re-entry
4 centers.
3. Evidence of service benefitting organizational commitment to populations impacted by crime, homelessness, or criminal records, limited English proficiency.
4. Successful experience conducting community outreach and engagement activities for new program startup.
5. Demonstrated effectiveness using data collection and evaluation tools to benefit youth.
6. Working knowledge assessment tools and methods.
SUBMITTAL REQUIREMENTS
Please include the following information in the proposal submittal:
Introduction and Description Provide a program description conveying an understanding of the issues and how the organization meets the minimum qualifications. Include a summary paragraph of the overall proposed approach, including es
and capacity.
Staffing Model for Program Management and Other Support Personnel Provide an organizational chart with identified positions. Detail key individuals to be assigned to the program, their qualifications and respective roles. If subcontractors will be used in addition to a lead organization, the subcontracted positions and duties shall be clearly identified, and the resumes of proposed staff provided.
Related Experience and References - Provide a list of 2 references, including the scope of work performed and contact information. Place emphasis on projects and services delivered to cities and communities.
Availability Identify the window of time indicating availability to start the program. The selected organization will be required to enter a written contract with the City of Antioch in a form approved by the City Attorney. It is expected that work will commence upon award of contract.
Services Contract Identify any sections of the sample agreement (Attachment B) that pose significant concerns and would require negotiation/modification to be acceptable.
Estimated Budget Provide an estimated budget for proposed services. The budget will be reviewed to determine if the proposed fees and costs are fair and reasonable.
Non-Debarment Certification (Attachment C)- Provide the executed non-debarment certification in the form attached to this RFQ.
SURPLUS AREA FIRMS (2 C.F.R. § 200.321)
R
labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award.
Affirmative steps shall include:
1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists.
2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources.
5 3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises.
4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and
5. Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.
Evidence of compliance with the foregoing affirmative steps shall be provided when requested by the City.
PROPOSAL DUE DATE AND SUBMISSION INSTRUCTIONS
All correspondence shall be transmitted electronically to the attention of Tasha Johnson, Public Safety and Community Resources Director, at [email protected] . The letter of interest and proposal shall be submitted as an Adobe Acrobat PDF file. The maximum number of attached pages (each printed side equals one page) for shall not exceed: 8 pages.
(MAP) RFQin the subject line.
Respondents are solely responsible for any costs and expenses arising out of or related to their participation in this RFQ process.
QUESTIONS
Questions can be submitted in writing to the attention of Tasha Johnson, Public Safety and Community Resources Director, at [email protected] no later September 14, 2022. Responses will be posted on the city website by no later than September 21, 2022.
EVALUATION OF PROPOSALS
Written proposals will be reviewed and ranked based on the evaluation criteria referenced in Attachment A. The City reserves the right to interview all organizations or only those which are top ranked and short listed. Scores associated with written proposals and interviews will be equally weighted and evaluated along identical bases.
The City may, in its sole discretion, conduct negotiations with respondents and request best and final offers.
BASIS OF AWARD
The City intends to award a contract to the responsive and responsible respondent whose proposal is determined to be the best overall value to the City based on the evaluation criteria outlined herein. After a respondent is selected, the award of a contract (agreement) is contingent upon the successful negotiation of terms, acceptability of fees, and formal approval by the City Council.
SCHEDULE OF EVENTS
September 14, 2022 at 4PM
September 21, 2022 at 5PM
Proposal, Rate Schedule & Budget Deadline September 30, 2022 at 4PM in electronic form
6 *Interviews October 18, 2022
Contract Negotiations October 26, 2022
Contract Award **November 8, 2022
* The City may, at its discretion, request interviews from one or more respondents. No respondent shall be entitled to or otherwise guaranteed an interview with the City.
**tentative
CITY RIGHTS
The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by a respondent, and require additional evidence of qualifications to perform the Scope of Work described in this RFQ. The City reserves the right to:
1. Accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals or this RFQ process;
2. For any reason, withdraw, amend or cancel this RFQ, or any part hereof at any time without prior notice and the City makes no representations that any contract will be awarded pursuant to this RFQ;
3. Postpone opening of proposals for its own convenience;
4. Release the proposals received as public information, upon request after award (submitted proposals are not to be copyrighted);
5. Appoint an evaluation committee to review proposals;
6. Approve or disapprove the use of particular subcontractors;
7. Establish a short list of respondents eligible for interview after review of written proposals;
8. Negotiate with any, all or none of the respondents.
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND
RUBICON PROGRAMS
THIS AGREEMENT (“Agreement”) is made and entered into this 15th day of November, 2022 (“Effective Date”) by and between the City of Antioch, a municipal Corporation with its principal place of business at 2500 Bissell Avenue Richmond, CA 94804 and a local office at 200 H Street, Antioch, CA 94509 (“City”). City and Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.” SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A attached hereto and incorporated herein at the time and place and in the manner specified therein (“Services”). In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2023, the date of completion specified in Exhibit A, and Consultant shall complete the Services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect the City’s right to terminate the Agreement, under Section 8.
1.2 Standard of Performance. Consultant represents that it is experienced in providing these services to public clients and is familiar with the plans and needs of City.
Consultant shall perform all Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform Services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of Services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $180,000 notwithstanding any contrary indications that may be contained in Consultant’s proposal, for Services to be performed and reimbursable costs incurred under this Agreement.
In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for Services rendered pursuant to this Agreement at the time and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for Services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
ATTACHMENT
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the Services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services; and,
The Consultant’s signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, [according to the payment schedule attached as Exhibit B and incorporated herein], for Services satisfactorily performed, in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to pay Consultant.
2.2.2 City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City a final invoice, if all services required have been satisfactorily performed.]
2.3 Total Payment. City shall pay for the Services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering Services pursuant to this Agreement, unless expressly provided for in Section 2.5.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless
the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule in Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed one hundred and seventy-seven nine hundred nine dollars ($177,909).
Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
Reimbursable Expenses are:
Participant Stipends, Participant Support, Staff Travel
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.7 Authorization to Perform Services. The Consultant is not authorized to perform any Services or incur any costs whatsoever under the terms of this Agreement until Consultant receives authorization to proceed from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the Services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:
4.1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. If Consultant’s services include work within 50 feet of a railroad right of way, the Consultant shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City. Limits for such coverage shall be no less than $5,000,000.
4.2 Automobile Liability Insurance. ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
4.3 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.4 Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:
4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.2 Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
4.5.4 Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.
4.5.5 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
4.5.6 Claims made policies. If any of the required policies provide claims-made coverage:
4.5.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
4.5.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
4.5.6.3 If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
4.6 Certificate of Insurance and Endorsements. Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
4.7 Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.
4.8 Higher Limits. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
4.9 Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
4.10 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise, any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due to Consultant under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or,
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
5.1.1 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
5.2 By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Section 1.3; however, otherwise City shall not have the right to control the manner or means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including, but not limited to, eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the Services.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Section in any subcontract approved by the Contract Administrator or this Agreement.
7.6 California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code
Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the full term of this Agreement and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
Consultant may cancel this Agreement only for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for Services performed satisfactorily to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of the term of this Agreement beyond that provided for in Section 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement.
Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; and/or
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant in which case the City may charge Consultant the difference between the cost to have a different consultant complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, drawings, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
9.2 Confidentiality. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Consultant. Such materials shall not, without the prior written permission of City, be used by Consultant for any purpose other than the performance of this Agreement nor shall such materials be disclosed publicly. Nothing furnished to Consultant which is generally known, shall be deemed confidential. Consultant shall not use the City’s name or logo or photographs pertaining to the Services under this Agreement in any publication without the prior written consent of the City.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for Services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant..
9.4 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
9.5 Intellectual Property. The City shall have and retain all right, title and interest, including copyright, patent, trade secret or other proprietary rights in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents and any other works of authorship fixed in any tangible medium or expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Consultant under this Agreement. Consultant further grants to City a non-exclusive and perpetual license to copy, use, modify or sub-license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Venue. In the event either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
10.2 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.3 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.4 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.5 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would
place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any official of City in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for Services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code Section 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.7 Inconsistent Terms. If the terms or provisions of this Agreement conflict with or are inconsistent with any term or provision of any Exhibit attached hereto, then the terms and provisions of this Agreement shall prevail.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Tasha Johnson ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
”DC” Carole Dorham-Kelly, Ph.D/Rubicon Programs
418 West 4th Street
Antioch, Ca 94509
Any written notice to City shall be sent to:
Public Safety & Community Resources Dept.
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney
10.11 Integration. This Agreement, including all exhibits and other attachments, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.
CITY: CONSULTANT:
CITY OF ANTIOCH
By:______________________________ By:______________________________ Cornelius H. Johnson “DC” Carole Dorham-Kelly, Ph.D City Manager
Title:____________________________
Attest:
__________________________ By:_____________________________ Elizabeth Householder, MPP
Name:___________________________
Title:____________________________
Approved as to Form:
____________________________
Thomas Lloyd Smith, City Attorney
[Two signatures are required for a corporation or one signature with the corporate bylaws indicating that one person can sign on behalf of the corporation]
EXHIBIT A
SCOPE OF WORK
Rubicon Programs Proposal
Antioch Mayor’s Apprenticeship Program RFQ-090822
Organizational Introduction and Description
Rubicon Programs’ 49 years of history serving East Bay communities position us well, and strongly equipped to design and implement a workforce pilot program in partnership with the City of Antioch and with the mayor’s vision for a local Apprenticeship program for 20 transitional aged youth (TAY).
Rubicon operates a Comprehensive Program site in Antioch, providing whole-person support under one roof. This office is conveniently located across the parking lot from the Nick Rodriquez Community Center.
Rubicon has a strong history of effective public partnerships. Dating back to 1973, Rubicon has extensive experience in administering public funds, including securing contracts from the Department of Labor (DOL), Department of Housing and Urban Development (HUD), Health and Human Services (HHS), the California Employment Development Department, local Public Housing Authorities, and local Workforce Investment Boards and TANF agencies. Rubicon consistently meets its performance benchmarks.
Some of Rubicon’s current public contracts include the following:
• In 2022, Rubicon was awarded a $500,00 contract from the CA EDD to partner with San Pablo Economic Development Corporation to provide job readiness support, work-based learning, and job placement to 120 low-income individuals disproportionately impacted by COVID-19. • In 2020, Rubicon was awarded a CA Workforce Development Board AB1111 contract of $500,000 for 18 months to pilot a stipend-supported education and training program which started the same year in April. Rubicon is funded to serve several priority communities including unhoused, veterans, low-income, and justice-involved individuals. • In 2019, Rubicon was awarded a contract from the California Governor's Office of Business and Economic Development (GO-Biz) for $300,000 over two years to provide comprehensive employment services for justice involved adults.
• In 2019, Rubicon was awarded a three-year contract of $2,266,667 per year from the Contra Costa County Administrator’s Office of Reentry and Justice to provide countywide AB109 employment services. Rubicon applied for and was awarded a renewal contract in 2022. • In 2018, as the lead agency of the newly established Contra Costa Workforce Collaborative (CCWC), Rubicon was awarded a $1,050,000 (i.e. 2018-2021) contract, which was renewed in 2022 for 3 years (i.e. 2022-2025) from the Contra Costa County Workforce Development Board.
Rubicon operates the only comprehensive AJCC in Contra Costa, coordinates WIOA services at 10 additional access points throughout the County and provides direct services at two access points in Antioch – 1) Rubicon Antioch on West 4thStreet, and 2) at Opportunity Junction, a partner agency.
Rubicon’s participant-centered, comprehensive program is built on a three-year model and delivers integrated, whole-person supports under one roof. Each Rubicon participant partners with an Impact Coach, who serves as their consistent source of support throughout their journey with Rubicon. Rubicon Programs has a longstanding history of providing comprehensive workforce programs, for communities of job seekers who experience barriers to access and mobility. Rubicon utilizes a holistic service model that addresses gaps in the social determinants of health, in addition to employment goals. Rubicon will provide a full scope of individualized services for TAY participants, including:
• Comprehensive Intake
• Creation and implementation of a goals plan, developed in partnership with each participant • Individualized Coaching
• Supportive Work Experience
• Parent Coaching
• Participant Support (i.e. direct support for transportation, child care offset, emergency relief for unexpected “crisis,” etc.)
Rubicon’s staff team will also provide group services, including the following:
• Foundations Workshops: Two weeks of soft skills workshops (i.e. pre-placement) ( ~40 hours) o Topics include job readiness, wellness, financial health, legal services, leadership development, career pathways, and parenting.
• Job Club (weekly cohort check-ins) (1 hour/week) o Job Club runs parallel to apprenticeship placement and post-apprenticeship support.
o Job Club includes career exploration, peer support, and leadership development.
Rubicon’s job readiness services have been specifically designed to support formerly incarcerated individuals, when indicated. Rubicon provides a computer learning lab that will equip participants to learn computer basics all the way up to advanced computer skills. The computer learning lab will also support participants to conduct job search activities. Rubicon’s Financial Coach will teach participants how to access the Earned Income Tax Credit. Rubicon’s Employment Coach will be available onsite to assist all participants with developing their individual resumes, cover letters, and master applications. Staff will offer an ongoing series of mock interview sessions and workshops and provide job placement services. Staff will also offer on-going job retention services to ensure that participants placed in jobs have the support needed to stay permanently employed. Through the weekly cohort meetings, participants will learn soft skills, lifestyle management, and financial health so that they are successful in maintaining positive personal/professional relationships and constructive lifestyle behaviors. • Hard Skills Classes (17+ Hours) o Including OSHA (10 hours), Forklift (7 hours), GED, and more. • Post-Apprenticeship Support o 1:1 Coaching continues o Job Club, group support continues with an emphasis on career jobs, education, and training.
o Business Services events, such as job fairs.
Since 2011, Rubicon has provided workforce services in Antioch that prioritize justice impacted and/or parenting individuals 18+, including individualized and group services that are strengths based, remove barriers to economic mobility, and foster peer support and community building.
Employer Engagement: Rubicon’s Business Services team identifies and cultivates employment opportunities and ongoing relationships with a wide range of employers and a special focus on identifying and cultivating employment opportunities to help program participants find and retain employment while meeting the hiring needs of employers in the competitive labor market. These services will assist in employment success following apprenticeship completion.
Leadership Capacity: Rubicon’s leadership has demonstrated capacity for designing and implementing TAY programs which center developmental needs in support of wellness, leadership, and employment.
Rubicon’s President and CEO, Dr. Carole (DC) Dorham-Kelly, brings more than 10 years of experience designing, implementing and facilitating programs and services to TAY. As a licensed psychologist with lived and professional experience, she deeply understands the unique development needs of the TAY population.
Rubicon is deeply committed to and engaged in work throughout East Contra Costa County. This year, Rubicon’s President and CEO was invited to serve as a member of the East Contra Costa Community Alliance (ECCCA). ECCCA is a collaborative of nonprofits dedicated to strengthening policies, services, and resources in East County. DC also serves as a Board Member for the Antioch Community Foundation, where she helps to guide the Foundation’s giving strategies in Antioch.
Donté Blue, Rubicon’s Chief Program Officer, has deep experience navigating and supporting partnerships between government agencies and local CBOs. Donté is a graduate of UC Berkeley and UCLA School of Law. Donté served as a reentry attorney, utilizing law as a tool to counter the devastating effects mass incarceration has on BIPOC communities. His criminal system reform work included working on grassroots efforts that grew into a national Ban the Box movement, and the enactment of legislation that protected the right to vote for justice-involved individuals. Donté also worked to create a new agency within Contra Costa County, the Office of Reentry and Justice, responsible for advancing reentry and social justice initiatives.
The Antioch program staff team includes 10 full-time employees. The following Antioch staff positions will be leveraged through a co-enrollment model of the Mayor’s Apprenticeship Program (MAP) participants in Rubicon’s programs. All MAP participants will be introduced to Rubicon’s staff and services during the soft kills workshop series. Staff will provide more intensive, individualized support through co-enrollment in Rubicon Programs’ core programs, offered in our Antioch office. Staff who will support MAP participants include:
• Workforce Liaisons (Business Services Team) - Develop relationships with employers leading to job opportunities for participants, facilitate the weekly Job Club, and produce on-site job fairs and other employer events.
• Career Advisors - Work with participants on career assessment and goal-setting; review employment, educational, and training background of participants; administer and interpret standardized career assessment tools and personality inventories; help participants create an individualized plan; act as a liaison between program and training providers; provide individual career coaching and group workshops in support of each MAP participant's career goals. • Employment Coaches - Provide job readiness training and support integrated with digital literacy training in both one-on-one and group formats. • Staff Attorney - Works as part of the integrated team to help reduce barriers to employment and financial stability. The attorney leads two workshops in the Core Workshop Series. The goal of the first workshop is to empower participants for effective navigation in their job and housing search by providing information about their rights and responsibilities when looking for housing and employment. The second workshop is co-facilitated with a Financial Coach and covers basic information regarding how to use credit responsibly, how to improve credit history, and rights around fair debt collection practices. The attorney also leads an elective workshop that addresses the impact of an individual’s criminal history on his/her/their job search. The attorney provides general information about understanding background check reports, the potential remedies that may be available for some types of convictions, how certain convictions may impact eligibility for professional licensing or certain fields of employment, and what employers may ask about related to the individual’s criminal history. Counseling may also be offered on other matters that impact the participant’s employment or financial stability, including review of credit reports, child support obligations, and restoration of a driver’s license. • Financial Coach - Facilitates the financial health component of the job readiness curriculum and provides one-on-one coaching to help participants access the financial mainstream and build wealth through low-barrier and low/no-cost financial products and programs.
Staffing Model for Program Management and Other Support Personnel Rubicon’s organizational chart has been included as an attachment. The staffing model which will support MAP pilot program participants throughout their experience includes the following:
• Lead Impact Coach/Pilot Program Coordinator o Provide 1:1 coaching and individualized, goal- oriented services to up to 20 young adults o Coordinate the delivery of 2-3 weeks soft skills workshops o Foster relationship with job site supervisors hosting apprenticeship placements o Leverage collaborative relationship to support problem solving and advocacy on behalf of participant with goal of minimizing program attrition and termination. • Parent Coach (Leveraged position) o With co-enrollment in the parenting program:
Delivers parenting classes and support
With co-enrollment, provides 1:1 parent coaching
• Workshop Facilitators (Leveraged positions) o Coaches and facilitators are deeply experienced in delivering specialized content, including job readiness, career development, financial coaching, legal remedies, and health and wellness.
• Business Services Team (Workforce Liaisons and Business Services Manager) (Leveraged positions) o Rubicon’s Business Services team identifies and cultivates job opportunities and ongoing relationships with a wide range of employers, with a special focus on identifying and cultivating employment opportunities to help program participants find and keep work while meeting the hiring needs of employers in the competitive labor market. These services will assist MAP participants to successfully obtain employment following their apprenticeship completion.
Related Experience and References
1. Patrice Guillory
Director, Office of Reentry & Justice
Contra Costa County
50 Douglas Drive, Suite 202
Martinez, CA 94553
925-313-4087 | Office
[email protected]
The Office of Reentry and Justice administers AB109 funding in Contra Costa County. Rubicon has successfully delivered employment services to justice impacted jobseekers since 2011.
2. Shannon Starzyk, M.S.W.
East Center Director
Contra Costa Family Justice Center (East)
3501 Lone Tree Way, Suite 4 Antioch,
CA 94509 (925) 281-0970
[email protected]
Rubicon partners with the Family Justice Center in East and West Contra Costa County to support individuals and families involved with and impacted by interpersonal violence. In Antioch, Rubicon partners with Family Justice Center (FJC) East. Currently, Rubicon is partnering with Family Justice Center, as we are both new members of the East Contra Costa County Alliance (ECCCA). Rubicon and FJC are leading ECCCA’s efforts to facilitate Community Listening Sessions with East County residents, to be held in October 2022.
Availability
October 2022: Pre-Implementation
If selected as a CBO partner/lead agency for the MAP pilot implementation, Rubicon Programs will partner with the City of Antioch team to market, outreach, and generate referrals, interview, and select pilot program participants. Focus on partnership building with host sites, employers and supervisors that will be providing employment experiences for Mayor’s apprentices. Partner with the City of Antioch to provide job specific training and onboarding.
November 2022 - June 2023: Implementation Period
November 2022: Program intake, enrollment, and facilitation of Foundations Workshops. By the end of November, 10+ participants will be enrolled. We will structure staggered enrollments if needed.
December 2022: Launch of individual and group services. Apprenticeships will begin, with the Rubicon team will provide ongoing supportive services. Apprenticeships will continue for up to 6 months (i.e. a total of 480 hours for 24 weeks at 20 hours/week). Apprenticeship will be considered successful for all TAY participants who complete 400 hours, which is 83% or 20 of 24 weeks completed.
May 2023
• Apprenticeship placements conclude.
• Transition support provided.
• Successfully obtain direct-hire employment at a wage of $20+/hour. • Enrollment in training or education aligned to identified career goal. • Co-enrollment in other Rubicon programs, with continued follow up support; focused on retention support, career development, parenting, and/or mitigating legal barriers.
City’s Services Contract
Rubicon does not have any concerns about the City of Antioch’s sample agreement, i.e. Attachment B.
MAP Pilot Budget
Rubicon’s estimated MAP pilot budget is detailed in the table below. The majority of personnel and administrative costs for this pilot are supported by leveraging Rubicon’s existing staff and programs. The Pilot Program Coordinator/Lead Impact Coach will be funded through this budget to ensure the MAP pilot program participants have a structured and intentional cohort experience. In addition to the proposed MAP pilot program, TAY participants will have access to additional resources and more intensive services, as needed, via co-enrollment in other Rubicon offerings.
Participant support and training stipends are also critical program components to ensure resources are available to support participants in minimizing barriers to completing their apprenticeship.
Rubicon’s operational costs for hospitality, food, and program activities are necessary to ensure an inviting program environment. The physical space and energy of Rubicon’s Antioch site positively impacts the sense of belonging participants need to engage, build trusting relationships, and establish a connection and commitment to the program and their personal journey.
Non-Debarment Certification (Attachment C)- See Attachment C.
ATTACHMENT C
NON-DEBARMENT CERTIFICATE
The undersigned hereby certifies that it and its principals (as defined in 2 C.F.R. §180.995 and supplemented by 2 C.F.R. §1532.995):
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any federal department or agency; (b) Have not within a three (3) year period preceding the date of this procurement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(d) Have not within a three (3) year period preceding this procurement had one or more public transactions (federal, state or local) terminated for cause or default.
Name of Respondent: Rubicon Programs
By: ____ Dr. Carole “DC” Dorham-Kelly
Title: ___President & CEO___________________
Date: ___9/30/2022_________________________
Exhibit C
EXHIBIT B
PAYMENT SCHEDULE
MAP Updated Budget and Budget Narrative (November 8, 2022) Personnel
Budget Narrative
Lead Impact Coach/ Pilot
Coordinator
.5 FTE. An Existing Coach will be assigned to lead this time-limited project.
This scope of work estimated to require half time allocation. We anticipate the demand on staff resource to be front loaded, requiring more time during launch
$34,320
Chief Program Officer .14 FTE
Program leadership. Responsible for leveraging staff and resources to support this project. Integrating MAP into other Rubicon Program efforts.
Integration supports continuity of support beyond the MAP timeline $20,000
Chief Executive Officer .07 FTE
Organizational leadership partnering with City of Antioch staff around messaging, strategy and sustainable partnerships to foster equity in access and economic opportunity for Antioch residents with barriers to employment
$14,320
Personnel benefits 28% Average Fringe Rate covers health benefits, worker’s comp, fees $19,219 Personnel Subtotal $87,859
Program Operations
Participant Stipends While participants are completing 3 weeks of soft skills workshops there are being compensated via stipends before having access to wages via apprenticeship placement.
5 hrs/day x $21/ hr x 15 days =$1,575
Per 20 participants
$31,500
Participant Support To assist with uncovered expenses and “personal emergencies” that may pose a threat to engagement and completion, each participant will have access to participant supports, up to $1000. These funds may be used for a range of needs, not limited to food, transportation, childcare gaps, bill support, rent gaps)
1,000 per participant x 20
$20,000
Programs Supplies To create an inviting cohort environment to foster community building and program retention. Program Supplies will support hospitality, food, office supplies, and cohort activities/ outings.
Estimated Breakdown:
Daily x 3 weeks. 15 days ($200/day) - $3,000
1x/ month (group workshops and activities) $400/ month - $4,800 Office supplies – 1,200
$9,000
Training Costs Hard Skills training and certificates
Including but not limited to OSHA-10 and Forklift training classes. Rubicon has other resources that will be leveraged to cover access to OSHA-10 and Forklift, Based on individual goals, participants may be supported with other training and certificates.
$5,000
Staff travel Covering staff transportation costs traveling between program sites and work sites.
Estimated based on federal mileage reimbursement rate. . 56/ mile ~ 200 miles/ month = $112 x 12
$1,344
Budget Subtotal $154,703
Indirect 15% $23,205
Budget Total $177,909
(rounded)
P
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rosanna Bayon Moore, Assistant City Manager RBM SUBJECT: Amendment to Memorandum of Understanding (MOU) Between the City of Antioch and Contra Costa County Health, Housing & Homelessness (H3) for the Delta Landing Interim Housing Program
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution amending the MOU Between the City of Antioch and Contra Costa County Health, Housing & Homelessness (H3) for the Delta Landing Interim Housing Program.
FISCAL IMPACT
Estimated at $70/night for 15 beds for a total amount of no greater than $31,940/month to be paid from General Fund resources allocated for this purpose.
DISCUSSION
The City Council approved a Memorandum of Understanding with Contra Costa County Health, Housing and Homeless Services (H3) for the Delta Landing Interim Housing Program in the neighboring community of Pittsburg, California on December 14, 2021.
The Delta Landing Interim Housing Program ultimately opened its doors in February of 2022 and began receiving City of Antioch referrals as part of Coordinated Entry.
The initial reason for the City’s interest in the Delta Landing Interim Housing Program was recognition of the time needed to establish the City of Antioch’s own Non-Congregate Bridge Housing Program within its City limits. The MOU enabled the City to initiate its own City referrals to the Delta Landing Interim Housing Program facility at the initial rate of $52/night for a period of one year and a maximum of 15 beds at any one time.
H3 has experienced costs at the actual rate of $92/night and requests a change of rate to $70/night to extend the term of the agreement. The Amendment shall propose a month- to-month arrangement at the revised bed rate of $70/night. A minimum of 30 calendar days advance notice shall be provided to H3 to discontinue the agreement.
ATTACHMENTS
A. Resolution
Antioch City Council Report
November 22, 2022 Agenda Item P 2
B. Memorandum of Understanding Amendment No. 1
C. Executed Memorandum between City of Antioch and H3
ATTACHMENT “A”
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
AUTHORIZING AMENDMENT NO. 1 TO THE MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF ANTIOCH AND CONTRA COSTA COUNTY HEALTH, HOUSING AND HOMELESS SERVICES (H3) FOR THE
DELTA LANDING INTERIM HOUSING PROGRAM
WHEREAS, the City Council approved a Memorandum of Understanding with Contra Costa County Health, Housing and Homeless Services (H3) for the Delta Landing Interim Housing Program in the neighboring community of Pittsburg, California on December 14, 2021;
WHEREAS, the Delta Landing Interim Housing Program ultimately opened its doors in February of 2022 and began receiving City of Antioch referrals as part of Coordinated Entry;
WHEREAS, the initial reason for the City’s interest in the Delta Landing Interim Housing Program was recognition of the time needed to establish the City of Antioch’s own Non-Congregate Bridge Housing Program within its City limits; WHEREAS, the MOU enabled the City to initiate its own City referrals to the Delta Landing Interim Housing Program facility at the initial rate of $52/night for a period of one year and a maximum of 15 beds at any one time; and WHEREAS, H3 has experienced costs at the actual rate of $92/night and requests a change of rate to $70/night to extend the term of the agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch:
1. Authorizes the City to amend the MOU on a month-to-month basis at the revised bed rate of $70/night.
2. Requires that the final form of the amendment shall be in substantial conformance with the draft document and subject to the final approval of the City Attorney.
* * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22ndday of November, 2022 by the following vote:
AYES:
NOES:
RESOLUTION NO. 2022/**
November 22, 2022
ABSTAIN:
ABSENT:
___________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
AMENDMENT NO. 1 TO
MEMORANDUM OF UNDERSTANDING
DELTA LANDING INTERIM HOUSING PROGRAM
This First Amendment to the Memorandum of Understanding (MOU) by and between the County of Contra Costa, acting through its Health, Housing, and Homeless Services Department (H3) and the City of Antioch (City) is entered into this ____ day of __________________ 2022.
1. Section III. “City Obligations” shall be amended to read as follows:
III. City Obligations
City agrees to the following amended terms with respect to its referrals to the Facility:
A. City will pay H3 a rate of $70 per bed per night and will only pay this rate for actual bed nights utilized by City Clients.
2. Section IV. “Other Terms” subsections 1. and 9. shall be amended to read as follows:
IV. Other Terms
1. The term of the MOU is amended to reflect a month-to-month basis and may exceed a total amount of $284,700.
9. The referenced MOU and Amendment No. 1 constitute the entire Agreement between the City and H3.
All other terms and conditions of the Memorandum of Understanding dated January 1, 2022 shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
I hereby certify that I have read and agree to all terms as written in the MOU and Amendment No. 1.
CITY: COUNTY:
CITY OF ANTIOCH CONTRA COSTA COUNTY
______________________________ By: _____________________________ Cornelius H. Johnson, City Manager Name: __________ _________________ Title: _______________________
ATTEST:
_____________________________
Elizabeth Householder, City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM
______________________________ By: _____________________________ Thomas Lloyd Smith, City Attorney Name: __________ _________________ Title: _______________________
Q
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rosanna Bayon Moore, Assistant City Manager RBM
SUBJECT: Request for Qualifications (RFQ) 081922 2022 Request for Homekey Qualifications
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution rejecting the proposal received in response to RFQ No. 081922.
FISCAL IMPACT
None other than costs incurred for technical assistance associated with RFQ preparation.
DISCUSSION
On August 19, 2022, the City of Antioch released RFQ No. 081922 2022 Request for Homekey Qualifications. Although multiple organizations attended the City- Application Meeting, upon closing of the solicitation period on September 23, 2022, the City received a single proposal from Hope Solutions. The City reviewed and rated the written proposal and interviewed Hope Solutions about the proposed approach.
At this time, it is staff recommendation that the proposal be rejected. The proposal delays the identification of an experienced affordable housing developer co-applicant and the specific site is yet to be determined. Both of these factors pose a challenge to project feasibility and competitiveness.
ATTACHMENTS
A. Resolution
ATTACHMENT “A”
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
REJECTING THE PROPOSAL SUBMITTED IN RESPONSE TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 081922 –
2022 REQUEST FOR HOMEKEY QUALIFICATIONS
WHEREAS, on August 19, 2022, the City of Antioch released RFQ No. 081922 – 2022 Request for Homekey Qualifications;
WHEREAS, the City of Antioch sought one or more proposals from affordable housing developers to be a co-applicant for State of California Housing and Community Development’s Project Homekey funding under the anticipated Round Three Notice of Funding Availability (Round Three NOFA);
WHEREAS, the City aimed to identify the most qualified developer to acquire and renovate an existing site and/or develop a vacant site in the City of Antioch for the purpose of increasing the supply of interim or permanent affordable housing to serve residents of Antioch that are experiencing homelessness or at-risk of becoming homeless;
WHEREAS, the solicitation included the Antioch City Council’s authorized financial pledge of $2 million in American Rescue Plan Act funds, in addition to a number of City owned parcels for potential development for said purpose;
WHEREAS, multiple organizations attended the City’s Pre-Application Meeting but upon closing of the solicitation period on September 23, 2022, the City received a single proposal from Hope Solutions of Pleasant Hill, California;
WHEREAS, the City evaluated the written proposal, interviewed Hope Solutions about the proposed approach and completed a technical review that concluded with a recommendation to reject the proposal; and
WHEREAS, the basis of the recommendation is that the proposal did not meet threshold requirements to include an experienced affordable housing developer co- applicant, identify a definitive site or demonstrate site control.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby rejects the proposal from Hope Solutions submitted in response to RFQ No. 081922 due to the challenges associated with project feasibility and competitiveness.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
R
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Cornelius H. Johnson, City Manager CHJ
SUBJECT: Resolution to Authorize the City Manager to Enter into a Professional Services Agreement between the City of Antioch and Felton Institute for Non-Police Community Crisis Intervention Response Provider Services for Low Level 911 Calls as Part of the Angelo Quinto Crisis Response Team Pilot Program
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution authorizing the City Manager to enter into a Professional Services Agreement with Felton Institute for a minimum two- year pilot program at a total cost not to exceed $3.6 million in American Rescue Plan Act (ARPA) allocated funds.
FISCAL IMPACT
Initial two-year pilot program is at a total cost not to exceed $3.6M in ARPA funds allocated by the City Antioch Council on April 12, 2022.
DISCUSSION
Request for Qualifications (RFQ) No. 030722: Non-Police Community Crisis Intervention Response Provider for Low Level 911 Calls a Pilot Initiative opened on March 7, 2022 and closed on April 6, 2022. The procurement process resulted in the selection of the Felton Institute of Alameda, California by City Council resolution on October 25, 2022 and on the date of contract award, the Antioch City Council designated the name of the proposed pilot program . The desired
impact of the Angelo Quinto Crisis Response Team Pilot Program is to: reduce non- warrant arrests that result during 911 police calls for service; reduce the number of individuals transported to the emergency department for non-life threatening issues; and reduce the number of behavioral health and lower acuity calls traditionally responded to by public safety personnel.
Additionally, the purpose for the Angelo Quinto Crisis Response Team is to provide community-focused, trauma-informed, and healing-centered call responses by well- trained non-
connection to timely, appropriate, and safe community-based services and resources. It is anticipated that Angelo Quinto Crisis Response Team personnel will be under the managerial auspices of the City of Antiochs newly formed Public Safety and Community Antioch City Council Staff Report
2 , 2022, Agenda Item R 2
Resources Department. Felton Institute and Angelo Quinto Crisis Response Team personnel will also work closely with the Antioch Police Department, Contra Costa County, Fire and Emergency Medical Services (EMS) personnel. The overarching goal of the Felton Institute and Angelo Quinto Crisis Response Team Pilot Program is to provide residents with greater, safer non-police response and allow law enforcement resources to be focused on addressing major crimes, emergency response and criminal investigations.
ATTACHMENTS
A. Resolution
B. Professional Services Agreement
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH AUTHORIZING
THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT BETWEEN FELTON INSTITUTE AND THE CITY OF ANTIOCH FOR
NON-POLICE COMMUNITY CRISIS INTERVENTION RESPONSE PROVIDER SERVICES FOR LOW LEVEL 911 CALLS AS PART OF THE ANGELO QUINTO
CRISIS RESPONSE TEAM PILOT PROGRAM
WHEREAS, the City of Antioch seeks to serve community needs by establishing an alternative non-police response to non-violent and non-life threatening low-level 911 calls for service;
WHEREAS, under the leadership of Antioch City Council, the City of Antioch is pursuing the establishment of a 24 hour-hour community crisis intervention response model for Antioch residents for low level 911 calls in the form of a pilot program initiative;
WHEREAS,
police reform and the re-imagining of law enforcement;
WHEREAS, the approach advances innovation and best practices, places high value on documentation and lessons learned to support future adaptations of the community response model and intentionally seeks to develop and implement a program model and pilot initiative for a 24-hour, non-police response to low-level 911 calls service.
WHEREAS, the operating name of the proposed non-police pilot program is the Angelo Quinto Crisis Response Team Pilot Program, which is intended to improve the calls for service that
were traditionally responded to by police, fire, and EMS personnel;
WHEREAS, the Angelo Quinto Crisis Response Team Pilot Program will provide community-focused and healing centered call responses by well-trained non-police appropriate and safe community-based services and resources;
WHEREAS, the City of Antioch is seeking to retain the professional services of the Felton Institute due to demonstrated capabilities and experience providing alternative response services, as well as reliable data collection and consistent reporting practices by partnering with residents, the City Public Safety and Community Resources and Police Departments, Contra Costa County, community-based-organizations service providers, as well as advocates to deliver a mobile 24-hour service model; and WHEREAS, the Angelo Quinto Crisis Response Team Pilot Program shall operate for a minimum period of two years at a total cost not to exceed $3.6M in American Rescue Plan Act (ARPA) funding.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby authorizes the City Manager to enter into a Professional Services Agreement between Felton Institute and the City of Antioch to provide non-police community crisis intervention services for low level 911 calls for the Angelo Quinto Crisis Response Team Pilot Program in a form approved by the City Attorney in a total amount not to exceed $3.6M in ARPA funding over a two year period. * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
1 PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND FELTON INSITUTE FOR
THE ANGELO QUINTO CRISIS RESPONSE TEAM PILOT PROGRAM
THIS AGREEMENT (“Agreement”) is made and entered into this 23rdday of November, 2022 (“Effective Date”) by and between the City of Antioch, a municipal Corporation with its principal place of business at 200 H Street, Antioch, CA 94509 (“City”) and Felton Institute with its principal place of business at 1005 Atlantic Avenue in Alameda, CA 94501 (“Contractor”) as of November 22, 2022. City and Contractor individually are sometimes referred to herein as “Party” and collectively as “Parties.” SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A and incorporated herein at the time and place and in the manner specified therein (“Services”).
In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on November 30, 2024, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the Services required by this Agreement shall not affect the City’s right to terminate the Agreement, under Section 8.
1.2 Standard of Performance. Contractor represents that it is experienced in providing these Services to public clients and is familiar with the plans and needs of City. Contractor shall perform all Services required pursuant to this Agreement in a good and workmanlike manner and in accordance with the highest professional standards.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform Services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.3.1 If required by the City, and to the extent permitted by law, Contractor shall ensure that criminal background checks are completed prior to engagement of any Contractor employee, director, officer, agent, subcontractor, or volunteer on performance of any sensitive Services under this Agreement, as determined by the City.
1.4 Time. Contractor shall devote such time to the performance of Services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Contractor’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $3,600,000 over the initial two-year term, notwithstanding any contrary indications that may be contained in Contractor’s proposal, for Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for Services rendered pursuant to this Agreement at the time and in the manner set forth below. The payments specified below shall be the only payments from City to Contractor for Services rendered pursuant to this Agreement. Except as specifically authorized by City, Contractor shall not bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s estimated costs of providing the Services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any 2 pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing Services; and,
Contractor’s signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, according to the payment schedule attached as Exhibit B and incorporated herein by, for Services satisfactorily performed, in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to pay Contractor.
2.3 Total Payment. City shall pay for the Services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Contractor in rendering Services pursuant to this Agreement, unless expressly provided for in Section 2.5.
In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the fee schedule in Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses shall be identified in Exhibit B, and shall not exceed $2,508,990 in staffing costs and a total not to exceed fee of $3,600,000. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.6 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 3 2.7 Authorization to Perform Services. Contractor is not authorized to perform any Services or incur any costs whatsoever under the terms of this Agreement until Contractor receives authorization to proceed from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the Services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Contractor’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
3.1 Equipment Purchase.
3.1.1 Prior authorization, in writing, by City shall be required before Contractor enters into any unbudgeted purchase order, or subcontract for supplies, equipment, or services for which Contractor intends to seek reimbursement from City. Contractor shall provide an evaluation of the necessity or desirability of incurring such costs.
3.1.2 City may require three competitive quotations with the request for such purchase, or the absence of bidding must be adequately justified.
3.1.3 Any equipment purchased as a result of this Agreement is subject to the following:
Contractor shall maintain, and provide to the City upon request, an inventory of all nonexpendable property having a useful life of at least one year.
Title to all property shall vest in the name of the City. During the term of this Agreement, Contractor shall be responsible for the protection, maintenance and preservation of all such property held in custody for the City. Contractor shall, upon expiration or termination of this Agreement, deliver to the City all such property, and documents evidencing title to same, as applicable. In the case of lost or stolen items or equipment, Contractor shall immediately notify the City Administrator, and shall complete any reports or follow such other procedures regarding lost or stolen items or equipment as required by the City.
3.1.4 Contractor shall comply with all other requirements of the City regarding supplies and equipment procured under this Agreement as may be set forth in Exhibit A, or in any policies or procedures developed pursuant to this Agreement.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work by Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in Contractor's proposal. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made 4 part of this Agreement prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:
4.1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
4.2 Automobile Liability Insurance. ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
4.3 Sexual/Abuse insurance. If Contractor will have contact with persons under the age of 18 years, or provides services to persons with Alzheimer’s or Dementia, or provides case management services, or provides housing services to vulnerable groups (i.e., homeless persons), Contractor shall maintain sexual/molestation/abuse insurance with a limit of not less than $1,000,000 each occurrence and $2,000,000 in the aggregate.
4.4 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.5 Professional Liability (Errors and Omissions): Insurance appropriate to Contractor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
4.6 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:
4.6.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.6.2 Primary Coverage. For any claims related to this contract, Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor’s insurance and shall not contribute with it. This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.6.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
4.6.4 Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.
5 4.6.5 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
4.6.6 Claims made policies. If any of the required policies provide claims-made coverage:
4.6.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
4.6.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
4.6.6.3 If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
4.7 Certificate of Insurance and Endorsements. Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
4.8 Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.
4.9 Higher Limits. If Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
4.10 Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
4.11 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise, any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or, Terminate this Agreement.
6 SECTION 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES.
5.1 To the fullest extent permitted by law, Contractor shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor, the City, its officials, officers, employees, agents, or volunteers.
5.1.1 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
5.2 By execution of this Agreement, Contractor acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
SECTION 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement and assignment of personnel pursuant to Section 1.3; however, otherwise City shall not have the right to control the manner or means by which Contractor accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including, but not limited to, eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the Services.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of 7 whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any Services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby.
Contractor shall include the provisions of this Section in any subcontract approved by the Contract Administrator or this Agreement.
7.6 Federal Requirements. Coronavirus Local Fiscal Recovery Funds (“CLFRF”) may be used to fund all or a portion of this Agreement. Contractor shall comply with all federal requirements including, but not limited to, the following:
(a) Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021, U.S. Department of the Treasury Coronarivrus Local Fiscal Recovery Fund Award Terms and Conditions, Treasury’s Final Rule, and CLFRF reporting requirements, as applicable (collectively, the “CLFRF Compliance Requirements”). The CLFRF Compliance Requirements are expressly incorporated herein by reference.
(b) C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which is expressly incorporated herein by reference. (c) Federal Contract Provisions attached hereto as Exhibit C and incorporated herein by reference.
Subcontracts, if any, shall contain a provision making them subject to all applicable provisions of this Agreement, including but not limited to, CLFRF Compliance Requirements, 2 C.F.R. Part 200, and the Federal Contract Provisions.
With respect to any conflict between such federal requirements and the terms herein and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination; Suspension.
8.1.1 City may cancel this Agreement at any time and without cause upon written notification to Contractor.
Contractor may cancel this Agreement only for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation. 8 In the event of termination, Contractor shall be entitled to compensation for Services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement.
8.1.2 City shall may temporarily suspend this Agreement and the Services contemplated herein, wholly or in part, for such reasonable period as it deems necessary. Contractor will be paid for satisfactory Services performed prior to the date of suspension. During the period of suspension, Contractor shall not receive any payment for services or expenses incurred by Contractor by reason of such suspension.
8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of the term of this Agreement beyond that provided for in Section 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’ remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, reports, and any other work product prepared by Contractor pursuant to this Agreement; and/or
8.6.3 Retain a different Contractor to complete the work described in Exhibit A not finished by Contractor in which case the City may charge Contractor the difference between the cost to have a different Contractor complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, drawings, records, files, or any other documents or materials, in electronic or any other form, that Contractor 9 prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Contractor hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
9.2 Confidentiality.All information, reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Contractor. Such materials and information shall not, without the prior written permission of City, be used by Contractor for any purpose other than the performance of this Agreement nor shall such information or materials be disclosed publicly. Contractor shall exercise the same standard of care to protect such information as a reasonably prudent contractor would use to protect its own proprietary data. Nothing furnished to Contractor which is generally known, shall be deemed confidential. Contractor shall not use the City’s name or logo or photographs pertaining to the Services under this Agreement in any publication without the prior written consent of the City.
9.3 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for Services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
9.5 Intellectual Property. The City shall have and retain all right, title and interest, including copyright, patent, trade secret or other proprietary rights in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents and any other works of authorship fixed in any tangible medium or expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Contractor under this Agreement. Contractor further grants to City a non-exclusive and perpetual license to copy, use, modify or sub-license any and all Intellectual Property otherwise owned by Contractor which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Protocols; Incident Response. The Services shall be performed in compliance with all protocols provided to Contractor by the City, or developed pursuant to this Agreement and approved by the City. In addition to all other requirements for the Services contained in Exhibit A, Contractor shall have written plans or protocols and provide employee training for addressing incidents involving violence or threat of violence; loss, theft or unlawful accessing of confidential information; fraud or waste of Agreement funds; and unethical conduct. Contractor shall report all such incidents to the City within one business day of their occurrence, unless a shorter period is otherwise required by the City.
10.2 Addressing Community Concerns. To the extent permitted by law, Contractor shall notify the City of any material complaints regarding the Services, received orally or in writing, and shall take appropriate steps to acknowledge receipt of any such complaint(s). Contractor shall report all such complaints to the City within one business day of receipt. 10 10.3 Venue. In the event either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
10.4 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.5 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.6 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.
10.7 Use of Recycled Products. Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.8 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Contractor shall not employ any official of City in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of City in the previous twelve months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code § 1090 et. seq., the entire Agreement is void and Contractor will not be entitled to any compensation for Services performed pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required to reimburse the City for any sums paid to Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.9 Inconsistent Terms. If the terms or provisions of this Agreement conflict with or are inconsistent with any term or provision of any Exhibit attached hereto, then the terms and provisions of this Agreement shall prevail.
10.10 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.11 Contract Administration. This Agreement shall be administered on behalf of the City by Tasha, Johnson, City of Antioch Department of Public Safety and Community Resources Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.12 Notices. Any written notice to Contractor shall be sent to:
11 Marvin Davis
Chief Financial & Operations Officer
Felton Institute
1005 Atlantic Avenue
Alameda, CA 94501
Any written notice to City shall be sent to:
Tasha Johnson
Director
Dept. of Public Safety and Community Safety
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney
10.13 Contractor Representative. Contractor hereby designates Curtis Penn, Division Director, Justice Services, or his or her designee, to act as its representative for the performance of this Agreement ("Contractor’s Representative"). Contractor’s Representative shall have full authority to represent and act on behalf of Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
10.14 Integration. This Agreement, including all exhibits and other attachments, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral.
[Signatures on following page]
12 SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND FELTON INSTITUTE FOR
THE ANGELO QUINTO CRISIS RESPONSE TEAM PILOT PROGRAM
CITY: CONTRACTOR:
CITY OF ANTIOCH FELTON INSTITUTE
____________________________ By:______________________________ Cornelius Johnson, City Manager Al Gilbert, President and CEO
Attest:
____________________________ By:_____________________________ Elizabeth Householder, City Clerk
Name:___________________________
Title:____________________________
Approved as to Form:
____________________________
Thomas Lloyd Smith, City Attorney
[Two signatures are required for a corporation or one signature with the corporate bylaws indicating that one person can sign on behalf of the corporation]
Exhibit A
EXHIBIT A
SCOPE OF WORK
1 Rosanna Bayon MooreAssistant City Attorney 200StreetAntioch, CA 94531-5007 Dear Ms. Moore,
Felton Institute is pleased to submit a proposal in response to the City of Non- Police Community Crisis Intervention Response Provider for Low Level 911 Calls Pilot Initiative RFQ. As detailed in our response, Felton Institute brings extensive experience in street outreach, community engagement/crisis intervention, and a history of successful collaborations with justice system partners and law enforcement (Alameda County Probation, SF Superior Court, SF Probation, San Francisco Police Department, BART Police). Our work is rooted in Feltonbelief in equity, transformative services, and social services to accelerate community-led change. We enter this opportunity with the understanding that our interactions must show respect for community residents, whether unhoused, impaired by substances, or living with a severe and persistent mental illness.
Our past work with Law Enforcement Assisted Diversion (LEAD SF) and the currently ST) requires our staff to engage in
essential street-based crisis response interventions. This includes outreach and vulnerable residents. Felton Institute teams have supported clients in meeting legal requirements to prevent charges and/or incarceration (as applicable), linked more than 45% of clients (300 over three years) with navigation centers and/or longer-term
2 housing options, and implemented successful harm reduction and motivational interviewing techniques with 100% of individuals we engage.
Both programs have decreased systems barriers and supported clients receive the psychiatric care, behavioral health care, and residential treatment for substance use disorders they require.
We generate our successes through a combination of 1. A team-based supervision support model; 2. Highly intentional staff selection and training; 3. Ongoing evaluation and open communication. The Justice Division at Felton consists of a highly diverse team of engagement specialists, case managers and clinicians who reflect the individuals we serve, including having shared lived experiences of systems (behavioral health, justice, law enforcement, child welfare), shared traditions and cultural touchpoints, and shared histories in many of the neighborhoods we serve. It would be a special honor to bring these characteristics to serve the communities in the City of Antioch.
Sincerely,
Al Gilbert, CEO and President
Felton Institute
3 Staffing Model
Core Staffing Plan:In this complex pilot, community safety and success require a highly cohesive and coordinated staffing effort
ACT staffing plan for the pilot year:
Team Member: Curtis Penn, M.PA. (Division Director of Justice Services), Anticipated Role: Experience:
Experienced in programs serving justice-impacted individuals with behavioral health needs, expert on incarceration policies, the impact of the justice system on individuals, former professional firefighters with emergency and crisis experience, and experience partnering with paramedics and EMTs, lived experience, mentor and support person to many individuals who are and/or have been incarcerated.
Team Member: Robin Ortiz, Ph.D. (Director of Business Development)Anticipated Role: Support for startup phase program design and implementation of project. Lead (data analysis, etc.)Experience: More than two decades of experience in program design, management, and evaluation; expertise in staff development curriculum
4 design.
Team Member: Kenji Paschen (Director, Information Technology)Anticipated Role:
Support for set up and management (as needed) of phone/dispatch system, intersections between data system and phone system.Experience: More than 12 years of expertise as CTO and IT administrator for Felton Institute. Leads CIRCE which provides an electronic health record to non-profits like Felton. Expertise in adapting CIRCE to any data collection needs and connectivity to dispatch process and field communications.
Team Member: Project Administrator (1 FTE)Anticipated Role: To Be Hired, Curtis Penn will serve as Acting Project Manager in Startup Phase until the position is filled and will be supported by Robin Ortiz, who will share Project Manager duties during startup. Responsible for administration and oversight of ACT pilot. Experience: 3 years of direct experience working community, 2 years of experience supervising Counseling, or related field required, desire and ability to work from a strength-based, client-centered model with an emphasis EBT practices, ability to work cooperatively on a multi-disciplinary team
Team Member: Project Data & Administrative Analyst (.5 FTE)Anticipated Role: To Be Hired will be responsible for providing administrative support, creation of and analyzing reports for monitoring and project evaluation Experience degree in statistics, public administration or a related field is required and a minimum of 2 years of experience in research principles and practices, preferred Team Member: Behavioral Health Clinician (.50 FTE)Anticipated Role: To Be Hired - Possible transfer from within Felton will be responsible for mental health and substance use assessment, wellness services, and crisis prevention and intervention within context of multi-disciplinary teamExperience: Advanced degree in counseling, psychology, social work or another related field such as a MSW, MFT, PhD or PsyD is required. A minimum of 2 years of experience providing trauma- informed clinical consultations for clients
Team Member: Emergency Medical Technician (5.5 FTE)Anticipated Role: To Be Hired will be responsible for provide medical assessments, basic life support level 5 of careExperience: Holds current EMT and CPR certifications and possess a valid y care setting
Team Member: Community Support Specialist 5.5 FTE Anticipated Role: To Be Hired - At least two FTE are possible transfers from within Felton will be responsible for providing onsite crisis assistance, de-escalation and conflict mediation, and transport to identified dispositionExperience minimum of 1 year of personal or professional experience in the fields of crisis resolution, community outreach, criminal justice, mental health, substance abuse, violence interruption or harm reduction.
Team Member: Case Manager (1 FTE)Anticipated Role: To Be Hired - Possible transfer from within Felton will be responsible for back up crisis assessment and support and to provide linkages to community services and routine follow up wellness checks.Experience: At least 2 years of professional experience in crisis management, community outreach, harm reduction or case management and a another related field are
required. Ideally a peer professional with deep roots and connections to community resources and community members served by ACT.
We will leverage our existing senior leadership team (Curtis Penn, MA and Robin Ortiz, Ph.D., among others) to create the start-up framework for the project, and although some staff may transfer from existing Felton Institute teams, we also plan to hire new staff that provides hyper-local community representation. Felton Institute maintains links with many providers who work with justice-impacted individuals and crisis intervention modes as those agencies are among our most important recruiting resources (including our own programs). We will also work to create a significant pipeline of suitable candidates from the social service workforce for those who are justice-impacted. Felton Institute also maintains an Employee Referral Program that provides a $300 bonus for the hiring and continued employment of someone referred by an existing Felton team member. These tools have been highly successful in generating the current diversity of our Justice Division staff (approximately 90% African American, 5% Latinx, 3% white, 2% other ethnicities). Our team speaks English and Spanish. 6 Proposed Approach and Program
Program and Staff Model:A successful implementation of the ACT Pilot must create a robust human services network, build the trust of the served population, and implement a considerate trauma-informed approach. lead the ACT Pilot as outlined in the ACT Program Development Report, Felton Institute will provide supplemental program components rooted in our behavioral health expertise, crisis response experience, and trauma-informed staff training. Succeeding comprehensive training and team preparation, the Felton -escalate, refer, assist, and follow up with the impacted residents.
Respond:When the Felton Institute 24/7 ACT Response Team receives a low- level dispatch from APD (unhoused person, confused senile individual, family dispute, etc.) Community Response Specialists will assess and act by alerting the on-duty responders.
Act/ De-escalate: Upon arriving on the scene to stabilize the situation and ease any possible skepticism of APD, Community Response Specialists will immediately convey to the individual that any participation or receival of support is voluntary. The team will then use evidence-based best practices such as Motivational Interviewing (MI), non-violent communication, and verbal de- escalation practices to communicate with the resident and determine the root cause of the issue at hand. These modalities inform and shape how our teams view and communicate with community members. These practices are preventive in nature, as well as essential during a crisis. During this phase, the EMT will assess if the resident requires medical attention.
Refer: The ACT Pilot Response Team will stabilize the situation on-site or refer the resident to an appropriate support service (emergency room, sobering center, community-based organization, etc.).
Assist: Offering information, assistance, and advocacy to the resident after stabilization is a Whether it is
transporting the resident directly to another site, providing information to family 7 needs, Felton Institute believes that this step is a crucial part of establishing trust with the resident, as well as increasing effectiveness of services post-dispatch.
Follow Up: One week after the initial communication, the Community Engagement Specialist will follow up with the resident to ensure the handoff was successful. During this time, the Community Engagement Specialist can assess any changes of behavior or determine any additional barriers the resident is facing.
Staff Training, Development: The preparation that precedes dispatch is what makes Felton Institute so uniquely suited to create an incredibly effective, sustainable, and successful implementation of the ACT Pilot. Our commitment to recruiting relatable staff and expertise in providing innovative and evidence-based training curricula to our teams ensures that our services are comprehensive, trauma-informed, and responsive to the population we serve.
To ensure an authentic connection with the residents, the ACT Team will locally recruit individuals with similar experiences of systems as residents such as interactions with behavioral health services, justice systems, child welfare programs, and others. When engaged with services and have an increased willingness to receive support.
In addition to any existing work experience, both the EMT and the Community Response Specialist
innovative evidence-based practices training. While incorporating existing training resources such as the SPIRIT Program, Case Segura, and EMS Corps, ACT training will begin during the startup phase of the pilot and continue through program implementation. Felton Institute offers evidence-based training with a focus on trauma- informed care and other innovative practices noted prior such as MI, non-violent communication, and the WRAP model. It is important the ACT Team utilizes these proven interventions, as this population requires client-centered, non-judgmental, and motivational services. MI is an effective approach due to its collaborative guiding autonomy. The WRAP model may not be appropriate for every resident, but if scenes 8 are stable, the Community Resource Specialist may use this tool to establish important next steps that are useful for individuals during follow-up appointments.
Supervision will follow a developmental model customized for each staff member and will occur in individual, team, and whole-staff sessions. Supervision for the ACT Pilot will include de-briefing with other providers (APD) as a required, structured element (following callouts, as possible; and weekly) and will address the seen and unseen elements of trauma.
Clinical Oversight and Consultation: Clinical consultation and oversight is a key individual or team case consultations. Team meetings will include: Debriefing recent call- outs and community outreach interactions, problem-solving service navigation (case management) challenges, brainstorming best practices for community outreach, and preparing for scenarios not yet experienced by the team. Understanding the impacts of vicarious or secondary trauma on team members and the impact of these on community members will be frequent topics of discussion. Healing from the challenges team members are exposed to in the field will likely be critical to the ongoing mental health of the team and its ability to function. Self-care and team support practices will be frequent topics for experiential activities. While the behavioral health clinician is not part of the ACT Pilot response team, they will have an important role in the development, management, and evaluation of the ACT Pilot. They will manage the ACT Pilot Response Team ensuring all trainings and de-briefings are implemented, considering appropriate referrals and resources, and community networks are built and maintained.
Office Space: will have a physical office location at
2219 Buchanan Road, Suite 2 and 3 in Antioch, California. 94509. The location is well- positioned to accommodate this program. The facility will include staff offices/cubicles, off-street parking for staff, residents and the two ADA compliant vehicles. The space will also include space for residents and/or partners to meet (although we anticipate most community resource activities to take place in the community), and appropriate storage/kitchen facilities.
Community Outreach & Network Development:We will first focus on reinforcing or 9 building relationships with acute care providers, the sobering center, all shelters and navigation centers, and faith-based providers of emergency services.
As we found during our prior work, it takes time and effort to build trust in communities that have had their trust abused or misused in the past. We have also found that although it is not easy to build trust, several key elements must be in place to develop a positive relationshipincluding transparency, consistency, and follow-through.
We will focus on recruiting staff from the communities in Antioch, which will help with community-building efforts particularly if we are able to hire staff who have existing relationships and/or are in trusted positions within trusted community bodies. The team will participate in a variety of community activities including activities at schools, community centers, community organizations with similar goals such as Block Captain neighborhood meetings, etc.
Prevention Planning: Felton Institute utilizes the
Framework to look comprehensively to understand and address justice impacted individuals and behavioral health challenges that can be mistaken or treated with force plementation and
evaluation, we can create both prevention and postvention activities that lead to better resource readiness and availability. Felton is well-qualified to engage partners who represent and work in the community to create an infrastructure applying the socio- ecological model to instill a sustainable path to deterrence and systematic improvement for residents.
Integration with APD:Curtis Penn will begin outreach to the APD, and the Program Manager will continue these efforts with the support of Mr. Penn. We have found that attending shift changes to meet personnel, setting lunch and learnmeetings to draw on officer knowledge of the community, and leveraging positive communication are all essential connection points with police personnel. Of course, we will defer to APD leadership and their ideas on how best to facilitate communication, including shift- change reports, after-action reports, or other tools. Our ACT team will strive to make decisions in collaboration with officers and their leadership. Illustrate our ability to remain within the boundaries of our assigned work and respect the challenges that law 10 enforcement face. We will design communication and coordination tools and procedures in collaboration with APD leadership and personnel assigned to assist the ACT Team.
Data Collection and Evaluation planning: As with any pilot effort, data collection, analysis and reporting for the ACT pilot program will play an essential role in ensuring that the specific goals of the program are achieved, and if they are not, helping to illustrate (TRE),
together with our Quality Management (QM) and Informational Technology (IT) teams has the capacity for the essential design, monitoring and evaluation needs of program.
These teams regularly oversee and support internal data collection, monitor data, and provide reporting across the agency. We also have the skills to support integration of external evaluation support with expertise in statistical analysis of community response effort data including police and other service-system data, and service-gap analysis. -sharing and MOU agreements around data
sharing, working closely with city and county departments to create needed to best illustrate the impact of the ACT pilot. This team will also work closely with the pilot team and our city partners create and provide communication and storytelling efforts and share this information in a timely and effective manner with key stakeholders and the community. Felton TRE will track program findings and issues and will respond (in conjunction with the program team, as appropriate), to requests from policymakers, stakeholders, and community members. orce platform to create and operate our CIRCE electronic health record system will allow us to customize data collection fields specifically for the ACT pilot. We can also use this system to collect and report on data from other systems, (police, health), as needed. The specificity of the system will allow for collection, reporting and analysis of: 1) Demographic data of individuals and in aggregate 2) Zip code patterns 3) Referrals made 4) Linkages created 5) Narrative notes for individual interactions
CIRCE provides real-time data dashboards for individual clients, which will help guide timely provision of case management/systems navigation support for individual clients. 11 The IT team can use Tableau for creating user-friendly visuals for data-oriented storytelling of service delivery and impact. This team will also draw on its experience metadata,
Capacity & Knowledge Building:Felton Institute approaches capacity building as an investment in the long-term health and success of this pilot. We anticipate working collaboratively in a variety of activities that include knowledge building, program analysis, communication assets, resource managements, and community delivery.
Throughout the pilot and implementation of this project, Felton in collaboration with ACT partners will document and create standard operating procedures to deliver tools to assess the non-violent response to crisis intervention. As a behavioral health agency, we bring a fresh perspective and attitudes of learning, curiosity, support, and discovery to this project. As insiders to service provision, we draw from the extensive sets of tools, policies and procedures, and methodologies such as the Ecological and Interactive Systems Framework for Dissemination and Implementation and Community Context and Planning models, that we have used internally to solve challenges allowing the community to benefit from shared problem-solving and a variety of perspectives. Felton can and does identify processes to help in the launching of this pilot, determine strategies, and design and implement policies that are aligned with service objectives and stakeholder requirements.
Related Experience and References
Reference 1
Jessie is the assigned San Francisco Department works closely with our FEST (Felton Engagement Street Team) to provide support to community response efforts.
Name & Title
Jessie Escobar
DPH Liaison to Healthy Street Operations
Center
Organization:San Francisco
Department of Public Health
Address: 100 Larkin Street
San Francisco, CA 94102
Email Address:
[email protected]
Telephone Number: Cell: 415-215-8974
12 Reference 2
Aminah works with the Felton
Young Women Rising also includes Rising Voices, an arts-based theater component that allows clients to express themselves for further healing and self-reflection.
Name & Title
Aminah Elster,
Assoc. Director of Restorative Reentry
Programs
Organization:Community Works
Justice Demands Humanity
Address: 110 Broadway
Oakland, CA 94607
Email Address:
[email protected]
Telephone Number: 510-268-8116
Reference 3
between the Department of Public Health for five (5) years. She has experience in both street-based and behavioral health services. Robin also has been the Program Manager for the Law Enforcement Assisted Diversion (LEAD) program for which Felton was a service collaborator.
Name & Title:
Robin Candler, SFDPH
Deputy Director, Justice Involved
Services
Organization: San Francisco
Department of Public Health
Address: 101 Grove St
San Francisco, CA 94102
Email Address: [email protected] Number: 415-255-3941 Reference 4
James
for Mild to Moderate and Severe Mental Intervention justice programs.
Name & Title
James Wagner, LMFT/LPCC
Deputy Director, Clinical Operations
Organization:Alameda County
Behavioral Health
Address: 2000 Embarcadero Cove 4thFl
Oakland, CA 94606
13 Email Address:
[email protected]
Telephone Number: 510-567-8125
Reference 5
Dr, Aboelata has been associated Felton for numerous years as we have partnered on several Alameda County initiatives to support the BIPOC community with mental health and well-being programming.
Name & Title
Dr. Noha Aboelata
Executive Director
Organization:Roots Community Health
Center
Address: 9925 International Blvd. #5
Oakland, CA 94603
Email Address: [email protected] Number: 510-777-1177 x268
Availability
Felton Institute is prepared to begin start-up efforts upon the signature of the pilot agreement. Our plan is based upon providing ACTprogram requirements within 60 business days after start-up as follows:
Activity Phase
Responsible
Persons
Plan/Details Timing
Startup
Begin recruitment of
new staff (postings
drafted and sent to
current
staff/recruitment
outlets). Prioritize
hiring of Program
Manager
Director of
Business
Development;
Human Resources,
Justice Services
Division Director;
Advertisements
drafted and
posted, screened;
interviewing
processes are
developed,
required personnel
are hired and on-
boarded
Begins one-week
post-award
notification, due
within 8 weeks of
signed contract
Training of Staff
including all EBPs
Human Resources,
Director of
All proposed staff
are in place and
Ideally begins
when full team is
14 and best practices Business
Development,
Director of Justice
Services
have been through
orientation, trained
in WRAP and CBT
skills and
strategies
hired, or within 3
months of award
(with ongoing
coaching)
Meeting with key
staff on response
and dispatch
management
Director of Justice
Services, Program
Manager, staff and
APD
Begin shaping
response structure
Within 30 days of
signed contract
Program Delivery
Ongoing delivery,
assessment, and
evaluation
Entire team
assigned
Contract objectives
are met (e.g., data
mgmt., outcomes,
and impact
objectives)
Ongoing
throughout pilot
program
Running Teams
7am-3pm/3pm-
11pm/11pm-7am
Mon Fri and 12-
hour shifts Sat-Sun.
Response Teams
with floaters
Supporting
dispatched calls
for service for
crisis intervention
Ongoing throughout
pilot program
Community Advisory Program Manager
and staff
Meeting with
community
designees and City
Staff
Ongoing throughout
pilot program
Exhibit B
EXHIBIT B
PAYMENT SCHEDULE
Exhibit C
1 EXHIBIT C
FEDERAL PROVISIONS
1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 –
CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Agreement include remedies for breach and termination for cause and convenience.
(b) Appendix II to Part 200 (C) – Equal Employment Opportunity: The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(c) Appendix II to Part 200 (D) – Davis-Bacon Act: Not applicable to this Agreement since it is funded by the CLFRF.
(d) Appendix II to Part 200 (D) – Copeland “Antti-Kickback” Act: Not applicable to this Agreement since it is funded by the CLFRF.
(e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act: [Not applicable.]
(f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement:
(i) If the Federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by the Federal awarding agency. (ii) The regulation at 37 C.F.R. § 401.2(a) currently defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph.
(g) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this Agreement is in excess of $150,000, Contractor shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Exhibit C
2 (i) Pursuant to the Clean Air Act, (1) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Contractor agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Contractor agrees to include these requirements in each subcontract exceeding $150,000.
(h) Appendix II to Part 200 (H) – Debarment and Suspension: A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
(i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If it is later determined that Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Contractor warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Contractor also agrees to verify that all subcontractors performing work under this Contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Contractor further agrees to notify the City in writing immediately if Contractor or its subcontractors are not in compliance during the term of this Agreement.
(i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this Agreement is in excess of $100,000, Contractor shall have submitted and filed the required certification pursuant to the Byrd Anti- Lobbying Amendment (31 U.S.C. § 1353). If at any time during the Agreement term funding exceeds $100,000.00, Contractor shall file with the City the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in Exhibit C
3 connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials:
(i) Contractor shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement.
(ii) In the performance of this Agreement, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: Competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or At a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.”
(k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment:
(i) Contractor shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115–232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services provided by such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement:
Exhibit C
4 (i) Contractor shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts
(ii) For purposes of this section:
(1) “Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
(2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
2. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321)
(a) Contractor shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award.
(b) Affirmative steps shall include:
(i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(ii) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
(iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;
(iv) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and (v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.
Contractor shall submit evidence of compliance with the foregoing affirmative steps when requested by the City.
S
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rosanna Bayon Moore, Assistant City Manager RBM
SUBJECT: California Assembly Bill (AB) 844: Green Empowerment Zone
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution regarding the City of Antiochs intent to participate in the Green Empowerment Zone and designate Mayor Lamar A. Thorpe as the City representative to the board of directors for a two (2) year term.
FISCAL IMPACT
None at this time. The members of the board of directors shall serve without compensation.
DISCUSSION
California State Assemblymember Tim Grayson authored AB 844, signed into law on September 28, 2021. AB 844 shall remain in effect until January 1, 2028 as Chapter 34, Division 7 of Title 1 of the Government Code.
At a special meeting on November 16, 2022, the Antioch City Council took formal action to express its support of the the Zone and appoint Mayor Lamar A. Thorpe as the City of Antioch representative to serve on the board of directors. AB 844 requires adoption of a resolution by the governing body to confirm the Citys intent to participate in the Zone and designate the City representative.
ATTACHMENTS
A. Resolution
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
CONFI TO PARTICIPATE IN THE GREEN
APPOINTING MAYOR LAMAR A. THORPE
TO THE GREEN EMPOWERMENT ZONE BOARD OF DIRECTORS
FOR A TWO-YEAR TERM
WHEREAS, Assembly Bill (AB) 844 established the Green Empowerment Zone
WHEREAS, the intent of the Zone is to prioritize access to tax incentives, grants, loan programs, workforce training programs, and private sector investment in the renewable energy sector; and
WHEREAS, the Zone includes the cities of Antioch, Benicia, Brentwood, Concord, Hercules, Martinez, Oakley, Pittsburg, Vallejo and the unincorporated portion of Contra Costa County north of CA State Highway 4; and
WHEREAS, at this time the State of California requires affirmative action on the part of the City of Antioch to confirm its participation and interest in the Zone; and
WHEREAS, structure as a 40 member board
of directors with seven stakeholders entities serving as voting directors, the largest of which is the local government stakeholder group; and
WHEREAS, there is currently one (1) full-term 2 year vacancy on the Green Empowerment Zone Board of Directors; and
WHEREAS, Antioch Municipal Code Section 2-5.201 requires that the Mayor nominate candidates for membership on all boards and commissions and requires that the City Council approve, by a majority vote, the appointment of said nominee; and
WHEREAS, Mayor Lamar A. Thorpe was nominated to one (1) full-term vacancy on the Green Empowerment Zone board of directors.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby confirms its interest in participating in the Zone, approves the nomination of Mayor Lamar A. Thorpe to one full-term 2 year vacancy and appoints him to serve on the Green Empowerment Zone board of directors as a City of Antioch local government representative.
* * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________________
ELIZABETH HOUSEHOLDER, MPP
CITY CLERK OF THE CITY OF ANTIOCH
Antioch City Council Report
November 22, 2022 Agenda Item #6
Page | 2
Environmental Review
The proposed rezone is exempt from the California Environmental Quality Act (CEQA) under
used when it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment. This rezone merely rezones the subject parcel to allow a wider range of uses on the parcel. The rezone does not directly or indirectly authorize or approve any actual changes in the physical environment. When a specific development project occurs on the project site, it will be subject to environmental review pursuant to CEQA, if applicable. Based on the above information, this rezone is .
Image 1. Site Location
Antioch City Council Report
November 22, 2022 Agenda Item #6
Page | 3
Image 2. Street View of Subject Property
BACKGROUND
The subject site is 2.25 acres in size. The site is the southeastern most parcel of the Lakeview Center, which is at the corner of Lone Tree Way and Golf Course Road. The site is an undeveloped parcel (Parcel 5) within the Lakeview Center commercial development. The three other vacant parcels in the development were rezoned to include the CIH Overlay District on April 26, 2022 (Ord. No. 2210-C-S).
Site History
In 2009, the Lakeview Center commercial project was approved by City Council. The project approvals included a General Plan Amendment, a rezone of the project to Planned Development, a Final Development Plan, a Use Permit, Design Review and a Tentative Map. The project consisted of 50,000 square feet of retail space and 150,000 square feet of office space. Currently, the majority of the retail space has been constructed. The rest Strategic Infill Housing Study, the three other vacant parcels were rezoned to include the CIH Overlay District on April 26, 2022 (Ord. No. 2210-C-S).
Planning Commission Hearing
On October 5, 2022, the Planning Commission voted 7-0 and adopted Resolution 2022- 28 recommending the City Council adopt the ordinance to rezone the site to include the CIH Overlay District. No public comments were received regarding the proposal.
Antioch City Council Report
November 22, 2022 Agenda Item #6
Page | 4
ANALYSIS
Project Overview
The City of Antioch is seeking to rezone the subject site from Planned Development District to include the CIH Overlay District. The CIH Overlay District will allow for the development of residential uses at the site, which will be required to conform to the detailed site development regulations of the CIH Overlay District.
General Plan
The General Plan designation of the site is office. As
Housing Study (Study), the General Plan Land Use Element was amended to include Commercial Infill Housing policies in section 4.4.8. The policy allows the development of mixed use or residential projects on sites zoned with the CIH Overlay District. The policy direction allows the CIH Overlay District to be placed on vacant and/or underutilized infill sites a minimum of 20,000 square feet in size.
Zoning & Land Use
The subject site is zoned Planned Development (PD-09-
Development standards only allow retail and office uses. With the rezone to the CIH Overlay District, the site will be able to accommodate mixed use or residential developments with a density of 12 to 35 dwelling units per gross developable acre.
Densities of up to 50 dwelling units per gross developable acre are allowed with a Use Permit. The CIH Overlay District will not replace the Planned Development zoning on the site and the commercial and office uses and standards codified for the Lakeview Center project will remain for the site. The proposed rezone will create flexibility on the parcel by supporting the creation of medium/high residential development, mixed-use development, or commercial development.
As discussed above in the Site History section, the other vacant Lakeview Center parcels were rezoned to the CIH Overlay District on April 26, 2022, as part of the Study. The subject parcel was not originally included in the Study due to a mapping oversight. Staff would like to add the CIH Overlay District on the parcel to correct the oversight and allow for residential development on all vacant parcels at Lakeview Center.
ATTACHMENTS
A. Ordinance to the City Council
B. Link to Planning Commission Staff Report
https://www.antiochca.gov/fc/government/agendas/PC/staff-reports/100522-7-3.pdf C. Link to PC Resolution 2022-28
https://www.antiochca.gov/fc/community-development/planning/reolutions/2022-28- Lakeview-Center-Rezone-signed.pdf
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANTIOCH TO REZONE PARCEL 5 OF THE LAKEVIEW CENTER (APN: 072-510-005) TO INCLUDE THE COMMERCIAL INFILL HOUSING (CIH) OVERLAY DISTRICT (Z-22-06)
The City Council of the City of Antioch does ordain as follows:
SECTION 1:
The City Council determined on November 22, 2022 pursuant to the California Environmental Quality Act (CEQA) Guidelines § 15061(b)(3), the “Common Sense” Exemption, there is no possibility that this rezone will have a significant impact on the physical environment. The rezone does not directly or indirectly authorize or approve any actual changes in the physical environment. When a specific development project occurs on the project site, it will be subject to environmental review pursuant to CEQA, if applicable.
SECTION 2:
At its regular meeting of October 5, 2022, the Planning Commission adopted Resolution 2022-28 recommending the City Council adopt the Ordinance to rezone the subject property from Planned Development District (PD 09-01) to include the Commercial Infill Housing (CIH) Overlay District.
SECTION 3:
The real property shown in Exhibit A, attached hereto, is hereby rezoned from Planned Development District (PD 09-01) to include the CIH Overlay District, and the zoning map is hereby amended accordingly.
SECTION 4:
The City Council finds that the that the proposed zone reclassification will allow uses more suitable for the site than the present classification; that the subject property is suitable to the use permitted in the proposed zone change; that said permitted uses are not detrimental to the public or surrounding properties; and that the proposed zone change is in conformance with Antioch General Plan Section 4.4.8.
SECTION 5
This ordinance shall take effect and be enforced thirty (30) days from and after the date of its adoption and shall be published once within fifteen (15) days upon passage and adoption in a newspaper of general circulation printed and published in the City of Antioch.
* * * * * * *
ATTACHMENT A
A1
I HEREBY CERTIFYthat the forgoing ordinance was introduced and adopted at a regular meeting of the City Council of the City of Antioch, held on the 22nd of November 2022, and passed and adopted at a regular meeting thereof, held on the _____ of _____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Lamar Thorpe, Mayor of the City of Antioch
ATTEST:
_________________________________
Elizabeth Householder, City Clerk
of the City of Antioch
A2
EXHIBIT A
MAP OF PROPERTY
APN: 072-510-005
A3
Antioch City Council Report
November 22, 2022 Agenda Item #7
Page | 2
Environmental Review
The proposed rezone is exempt from the California Environmental Quality Act (CEQA) exemption can be
used when it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment. This rezone merely rezones the subject parcel to allow a wider range of uses on the parcel. The rezone does not directly or indirectly authorize or approve any actual changes in the physical environment. When a specific development project occurs on the project site, it will be subject to environmental review pursuant to CEQA, if applicable. Based on the above information, this rezone is .
Image 1. Site Location
Antioch City Council Report
November 22, 2022 Agenda Item #7
Page | 3
Image 2. Street View of Subject Property
BACKGROUND
The subject site is 0.79 acres in size. The site fronts onto Buchanan Road and is located 935 feet west of Somersville Road and 7,445 feet east of Loveridge Road. The site is an undeveloped pad parcel (Parcel 7) within the Buchanan Crossings commercial development. The adjacent parcel to the west of the subject site was rezoned to include the CIH Overlay District on April 26, 2022 (Ord. No. 2210-C-S).
Site History
In 2008, the 13.5 acre Buchanan Crossings commercial project was approved by City Council. The project approvals included a rezone of the project to Planned Development, a Final Development Plan, a Use Permit, and a Vesting Tentative Map. The project consisted of a 103,139 square foot shopping center with 12 separate buildings. Currently, only part of the eastern half of the project has been developed. The rest of the project, Housing Study, the adjacent Buchanan Crossings parcel to the west of the subject site (Parcel 1) was rezoned to include the CIH Overlay District on April 26, 2022 (Ord. No. 2210-C-S).
Planning Commission Hearing
On October 5, 2022, the Planning Commission voted 7-0 to adopt Resolution 2022-27 recommending the City Council adopt the ordinance to rezone the site to include the CIH Overlay District. There was one public speaker for the item, who was supportive of infill housing but concerned about the lack of affordable housing or inclusionary policies.
Antioch City Council Report
November 22, 2022 Agenda Item #7
Page | 4
ANALYSIS
Project Overview
The City of Antioch is seeking to rezone the subject site from Planned Development District to include the CIH Overlay District. The CIH Overlay District will allow for the development of residential uses at the site, which will be required to conform to the detailed site development regulations of the CIH Overlay District.
General Plan
The General Plan designation of the site is Regional Commercial. As part of the Strategic Infill Housing Study (Study), the General Plan Land Use Element was amended to include Commercial Infill Housing policies in section 4.4.8. The policy allows the development of mixed use or residential projects on sites zoned with the CIH Overlay District. The policy direction allows the CIH Overlay District to be placed on vacant and/or underutilized infill sites a minimum of 20,000 square feet in size.
Zoning & Land Use
The site is zoned Planned Development (PD-07- ed Development standards only allow commercial uses. With the rezone to the CIH Overlay District, the site will be able to accommodate mixed use or residential developments with a density of 12 to 35 dwelling units per gross developable acre. Densities of up to 50 dwelling units per gross developable acre are allowed with a Use Permit. The CIH Overlay District will not replace the Planned Development zoning on the site and the commercial uses and standards codified for the Buchanan Crossings project will remain for the site. The proposed rezone will create flexibility on the parcel by supporting the creation of medium/high residential development, mixed-use development, or commercial development.
The Buchanan Crossings Parcel 1 was rezoned to the CIH Overlay District on April 26, 2022, as part of the Study. The subject parcel was not originally included in the Study because staff fielded preliminary inquiries into the development of commercial uses at the ded the subject parcel from the
Study to prevent potential entitlement conflicts. Ultimately, the preliminary development inquiries did not result in entitlement submittals. Since the Study and the rezone of Parcel 1 to the CIH Overlay District, staff has received inquiries to develop residential uses on Parcel 1. To facilitate residential development on and access to Parcel 1, staff would now like to rezone Parcel 7 to include the CIH Overlay District. Rezoning Parcel 7 would allow for a larger residential development with better access to the existing Buchanan Crossings project entrance off Buchanan Road.
Antioch City Council Report
November 22, 2022 Agenda Item #7
Page | 5
ATTACHMENTS
A. Ordinance to the City Council
B. Link to Planning Commission Staff Report
https://www.antiochca.gov/fc/government/agendas/PC/staff-reports/100522-7-2.pdf C. Link to Planning Commission Resolution 2022-27
https://www.antiochca.gov/fc/community-development/planning/reolutions/2022-27- Buchannan-Crossing-Rezone-signed.pdf
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANTIOCH TO REZONE PARCEL 7 OF BUCHANAN CROSSINGS (APN: 074-480-007) TO INCLUDE THE COMMERCIAL INFILL HOUSING (CIH) OVERLAY DISTRICT (Z-22-05)
The City Council of the City of Antioch does ordain as follows:
SECTION 1:
The City Council determined on November 22, 2022 pursuant to the California Environmental Quality Act (CEQA) Guidelines § 15061(b)(3), the “Common Sense” Exemption, there is no possibility that this rezone will have a significant impact on the physical environment. The rezone does not directly or indirectly authorize or approve any actual changes in the physical environment. When a specific development project occurs on the project site, it will be subject to environmental review pursuant to CEQA, if applicable.
SECTION 2:
At its regular meeting of October 5, 2022, the Planning Commission adopted Resolution 2022-27 recommending the City Council adopt the Ordinance to rezone the subject property from Planned Development District (PD 07-01) to include the Commercial Infill Housing (CIH) Overlay District.
SECTION 3:
The real property shown in Exhibit A, attached hereto, is hereby rezoned from Planned Development District (PD 07-01) to include the CIH Overlay District, and the zoning map is hereby amended accordingly.
SECTION 4:
The City Council finds that the that the proposed zone reclassification will allow uses more suitable for the site than the present classification; that the subject property is suitable to the use permitted in the proposed zone change; that said permitted uses are not detrimental to the public or surrounding properties; and that the proposed zone change is in conformance with Antioch General Plan Section 4.4.8.
Section 5
This ordinance shall take effect and be enforced thirty (30) days from and after the date of its adoption and shall be published once within fifteen (15) days upon passage and adoption in a newspaper of general circulation printed and published in the City of Antioch.
* * * * * * *
ATTACHMENT A
A1
I HEREBY CERTIFYthat the forgoing ordinance was introduced and adopted at a regular meeting of the City Council of the City of Antioch, held on the 22nd of November 2022, and passed and adopted at a regular meeting thereof, held on the _____ of _____________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Lamar Thorpe, Mayor of the City of Antioch
ATTEST:
_________________________________
Elizabeth Householder, City Clerk
of the City of Antioch
A2
EXHIBIT A
MAP OF PROPERTY
APN: 074-480-007
A3
8 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Economic Development Director
APPROVED BY: Cornelius H. Johnson, City Manager
SUBJECT: Discussion of Providing $125,000 to the Antioch Chamber of Commerce for General Support
RECOMMENDED ACTION
It is recommended that the City Council discuss support for the Antioch Chamber of Commerce and provide staff with direction.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
At the request of Mayor Thorpe, staff is seeking direction for providing fiscal support to the Antioch Chamber of Commerce. This item is for discussion and direction by the City Council.
ATTACHMENTS
None.
9 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Economic Development Director APPROVED BY:Cornelius H. Johnson, City Manager
SUBJECT: Sister Cities International Membership Request
RECOMMENDED ACTION
It is recommended that the City Council provide direction to staff to activate the City of Antioch’s membership with Sister Cities International and to return to City Council with a proposed program and annual budget.
FISCAL IMPACT
Approval of this action will result in the payment of an annual membership to Sister Cities International (“SCI”) in the amount of $1,030 be paid from the Sister Cities General Fund budget line item.
BACKGROUND
Sister Cities International was established in 1956 with the intent of creating relationships involving culture, education, and information exchanges worldwide. SCI’s mission is to establish “citizen diplomacy” through person-to-person relationships.
DISCUSSION
The City of Antioch first established a relationship with SCI on October 9, 1967, by City Council Resolution No. 2594-A. This action created the relationship with Chichibu, Saitama, Japan. In addition to Chichibu, Council approved Resolution No. 81-269 creating a sister city relationship with Hidalgo Del Parral, Chihuahua, Mexico in 1981 and Resolution No. 89-278 creating a relationship with Lazaro Cardenas, Michoacan de Ocampo, Mexico in 1989.
Councilmember Wilson requested staff investigate the City’s relationship with SCI and return to Council with information. Staff has determined that the City of Antioch has not had a formal relationship with SCI for years. While the relationship with Chichibu has been maintained over the years, the relationship has not been formally recognized by SCI for years.
Antioch City Council Report
November 22, 2022 Agenda Item #9 2
Staff is requesting Council direction that will re-establish the City’s membership with SCI and utilize the benefits that are afforded to all SCI members. If directed, staff will return to Council with a proposed budget to participate within the parameters of the SCI program that includes hosting and visiting plans, youth participation, and cultural exchanges.
ATTACHMENTS
A. Sister Cities International Membership Benefits
B. Chichibu, Saitama, Japan Resolution
C. Hidalgo Del Parral, Chihuahua, Mexico Resolution
D. Lazaro Cardenas, Michoacan de Ocampo, Mexico Resolution
BENEFITS OF MEMBERSHIP
Joining the sister cities network
Membership in the SCI network benefits your local sister city program in several ways. SCI is the clearinghouse for local programs nationwide, providing services to its members, compiling statistics, promoting the SCI mission, publicizing the efforts of sister city programs, projects and volunteers, recognizing young artists and international scholars and offering various grant programs to its members each year.
Dues-paying members receive:
Access to the SCI affiliations database and SCI guidance and support during the affiliation process
Technical assistance on building, funding and managing a local sister city program International training, cross-cultural expertise, protocol advice and development materials Participation in virtual global roundtables linking cities around the world, including networking with Ambassadors and other diplomats
Participation in virtual Global Conversations regarding issues pertinent to citizen diplomats Access to municipal professionals and political leaders throughout the world Up-to-date information on leading NGOs, foundations and government initiatives that support sister city activities
SCI publications, including SCI News, Report to the Membership, the SCI directory, and the annual convention and awards programs
Guides and brochures for program development, practical training, teacher and youth exchange, fundraising and proposal writing
Reduced registration and exhibit fees for regional, national and international conferences Voice and vote for SCI leadership and association policies Eligibility for innovative grant programs, from youth exchange to municipal training Eligibility for the annual awards program
Discounted group and incentive travel programs
Eligibility for the Young Artist and Authors competition Opportunity to identify and send young adults to the SCI Youth Leadership Conference Access to J-1 Visas for practical training and various insurance policies Invaluable networking opportunities through state, regional, bilateral and international SCI conferences and meetings
Hands-on assistance from your SCI State Representative
Networking with other world leaders in the Sister Cities International network Sister city programs tap SCI’s resources to find contacts, to network globally and to glean ideas about how to develop projects that benefit U.S. communities and their affiliations.
Although one person may serve as the driving force to start a program, all successful sister city programs have many people involved in the planning process. These citizens guide the sister city program while it is being structured and organized. It is not necessary to have a sister city to establish a sister city program and become a member of SCI.
10 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
SUBJECT: Resolutions Appropriating Expenditures for Encumbrances and Project Budgets Outstanding to the 2022/23 Fiscal Year Budget and Approving Other Amendments to the 2022/23 Fiscal Year Budget
RECOMMENDED ACTION
It is recommended that the City Council adopt the following resolutions:
1. Resolution of the City Council of the City of Antioch appropriating expenditures for encumbrances and project budgets outstanding to the 2022/23 fiscal year budget and approving other amendments to the 2023 fiscal year budgets.
2. Resolution of the City Council of the City of Antioch approving amendments to the 2023 fiscal year budgets for items considered at the meeting of November 22, 2022.
FISCAL IMPACT
Funds were committed and available in the prior fiscal year to pay for encumbrances and project budgets outstanding (Attachment A, Exhibits A & B). This action will carry forward those unspent funds and any related reimbursements into the current fiscal year. Other items requiring amendments are outlined in Exhibits C to Attachment A.
DISCUSSION
The City has closed the fiscal year 2021/22 year end. As a result, the following fiscal year 2022/23 budget amendments are requested for the General Fund, as well as other City funds:
Encumbrances are commitments (purchase orders) related to not yet completed contracts or purchases of goods or services. Encumbrances outstanding at June 30, 2022 are reported as assignments of fund balance since they do not constitute expenditures or liabilities and must be re-appropriated in the 2022/23 fiscal year budget. This action affords the appropriate authorization to complete the payment for these prior commitments (Attachment A - Exhibit A).
Certain projects appropriated in the 2021/22 budget were not complete, and thus require the remaining budget to be carried forward into the 2022/23 budget to pay for remaining project expenditures (Attachment A - Exhibit B).
Antioch City Council Report
November 22, 2022 Agenda Item #10 2
Other budget items reflect changes to the fiscal year 2023 budget needed. Refer to Exhibit C included with the resolution (Attachment A).
Departments are requesting several new items for consideration this evening.
Attachment B is a resolution to approve those items (if any), City Council approves this evening.
Fiscal Year 2021/22 Unaudited Closing Numbers
Fiscal Year 2021/22 closed on June 30, 2022. The City is currently undergoing its year end independent financial statement audit. Preliminary closing figures for the General Fund reflect an ending fund balance of $34,730,176. Revenues exceeded expenditures by $13,554,440, resulting in $7,583,062 being set aside in the Budget Stabilization Fund at year end. An analysis of revenue and expenditure variances is provided below:
FY2022 Revenues - $1,805,333 higher than projected
The major contributing factors to net revenues higher than projected are:
$2,432,375 increase in revenues for the amount billed to the Department of Water Resources (DWR) for our usable river water days as the money was anticipated to be received in October 2022 but was actually received prior to fiscal year end.
The City recognized negative interest earnings of approximately $786,000 in the General Fund due to market value losses not budgeted for.
FY2022 Expenditures - $11,749,107 less than projected
The major contributing factors to net expenditures lower than projected are:
$207,436 less in operating subsidy than projected to the Animal Shelter. $540,611 less in operating subsidy than projected to Recreation programs. $3,081,209 in salary savings from all unfilled positions. $950,823 represents non- Police salary savings which the City Council will need to allocate to one-time projects and/or unfunded liabilities per the Citys one-time revenue policy. The appropriation has been included in the budget amendments in Exhibit C to Attachment A.
$1,226,436 in purchase orders as of June 30, 2022 not yet entirely spent. The carry forward of the budgets for these is included in the budget amendments in Exhibit A to Attachment A.
$3,632,256 in project budgets outstanding as of June 30, 2022 not yet entirely spent. The carryforward of the budgets for these is included in the budget amendments in Exhibit B to Attachment A.
$1,112,616 in CIP budgets that were re-budgeted/carried forward to FY23 via resolution 2022/104 with adoption of the 5-year capital budget. $1,048,827 in non-salary savings in Police.
$749,474 in non-salary savings in Public Works.
Other Budget Amendments for Fiscal Year 2023
Exhibit C to Attachment A includes other budget amendments needed for the General Fund and other funds of the City. The purpose of the amendments is outlined in the attachments but a few to highlight are:
Reduce FY23 General Fund 1% sales tax projections by $400,000 for current sales tax projection trends.
Antioch City Council Report
November 22, 2022 Agenda Item #10 3
Increase General Fund property tax projections by $438,363 based on the assessment increases released by Contra Costa County.
$2,432,375 reduction in FY23 General Fund other revenues for the DWR money received in FY22 instead of FY23 as anticipated as discussed earlier in this report. $950,823 added in FY23 General Fund expenditures for one-time revenue monies to be allocated to one-time projects and/or unfunded liabilities. $75,000 in revenues and expenditures added to the Recreation Fund for field trips to be provided.
$127,000 in expense added to the Recreation Fund for an increase in the cost of Water Park building siding and painting costs. This also triggers an increase of $127,000 to the General Fund subsidy.
Budget Summary
The next table reflects fiscal year 2021/22 unaudited closing numbers, and current and revised fiscal year 2022/23 budget figures incorporating the amendments in this report included as Exhibits A, B, and C to Attachment A. While it is not anticipated that 2021/22 General Fund numbers will change, the column is labeled unaudited until the audit is officially concluded as there could be minor updates.
Antioch City Council Report
November 22, 2022 Agenda Item #10 4
Budget Summary Table
2021-22 2022-23 2022-23
Unaudited Budget Revised
Beginning Balance, July 1 $28,758,798 $34,730,176 $34,730,176 Revenue Source:
Taxes 52,803,034 54,525,334 54,963,697
Taxes Measure C 20,167 0 0
1% Sales Tax 20,508,561 21,436,699 21,036,699
Licenses & Permits 4,305,034 2,682,000 2,682,000
Fines & Penalties 74,529 135,100 135,100
Investment Income & Rentals -50,053 620,000 620,000
Revenue from Other Agencies 348,857 857,050 857,050
Current Service Charges 4,895,390 6,935,771 6,935,771 Other Revenue 5,696,747 3,080,150 647,775
Transfers In 3,879,955 3,911,486 3,911,486
Total Revenue 92,482,221 94,183,590 91,789,578
Expenditures:
Legislative & Administrative 6,181,870 7,168,465 7,242,190 Finance 1,568,272 2,229,343 2,229,343
Nondepartmental 5,342,369 6,614,781 8,716,145
Public Works 10,411,518 12,739,151 14,572,196
Police Services 46,431,632 53,774,362 55,086,491
Police Services-Measure C 20,167 0 0
Police Services-Animal Support 1,313,715 2,027,290 2,027,290 Recreation/Community Svs. 1,832,615 4,316,526 4,445,567 Pub. Safety & Community Resources 533,261 2,823,621 3,097,793 Community Development 5,292,362 7,914,821 8,327,684
Total Expenditures 78,927,781 99,608,360 105,744,699 Budget Stabilization Transfer (7,583,062) 4,157,284 13,955,121 Surplus/(Deficit) 5,971,378 0 0
Ending Balance, June 30 $34,730,176 $33,462,690 $34,730,176 Committed-Comp. Absences 138,118 150,338 150,338
Committed-Litigation Reserve 500,000 500,000 500,000
Committed-Comm. Dev. Fees 800,135 1,020,135 1,020,135 Assigned Encumbrances & Projects 6,922,131 0 0
Unassigned Fund Balance $26,369,792 $31,792,217 $33,059,703 Percentage of Revenue 28.51% 33.76% 36.02%
Antioch City Council Report
November 22, 2022 Agenda Item #10 5
Additional Budget Items for Consideration
Additional items for budget consideration are staffing requests, one-time revenue spending from FY21 and FY22 not yet allocated and remaining American Rescue Plan Act (ARPA) funding. Staffing requests are not included in the Budget Summary Table on the previous page.
1) Staffing Requests
Administrative Analyst I (Economic Development) Annual salary and benefits at Step A is estimated to be $170,892 with a projected FY23 General Fund pro-rated impact of $60,464 which includes $3,500 in equipment and supplies. This position is being requested to support:
contract management
grant support
monitoring and maintenance of the business database
monitoring and maintenance of the commercial property database additional support for the implementation of visitation, retention, expansion, and attraction programs by identifying and contacting any of the over 3,300 companies that operate in Antioch
focus and provide attention to the Rivertown Dining/Business District social media efforts
business outreach
clerical duties of department such as phones, emails, etc.
Deputy City Attorney Annual salary and benefits is estimated to be $294,714 with a projected FY23 General Fund pro-rated impact of $122,798. This position is being requested to support the recently passed Rent Stabilization ordinance. The Deputy will provide advice and counsel to rent program staff on the ordinance, tenant and landlord petitions, implementation of hearings, standards for rent reduction, landlords right of fair return, due process issues, program fees, requests for exemptions and drafting compliance letters. The Deputy may also attend small claims court for minor lawsuits and investigating cases of non- compliance.
Administrative Analyst II (City Attorney) The estimated annual salary and benefit range from Step A to E is $187,018 to $220,958. The estimated FY23 General Fund pro-rated impact is $101,994. This position is being requested to support the recently passed Rent Stabilization ordinance. The Analyst will manage email and telephone communications with tenant and landlord petitioners; coordinate the rental unit registration process, assist tenants and landlords with registration, filing petitions, performing an initial review of petitions to determine whether they are acceptable; provide feedback and assist parties with the correction of petitions; schedule hearings, assign parties to a hearing examiner and collect program fees (in collaboration with the Finance Department).
Antioch City Council Report
November 22, 2022 Agenda Item #10 6
Assistants to City Council A total of three part time positions are being requested to aid the City Council. The positions would be assigned one (1) to the Mayor, one (1) to Districts 1 and 2 and one (1) to Districts 3 and 4. The position classifications and scope of duties will be determined if approved. The FY23 General Fund pro- rated budget impact is estimated at $40,000.
Administrative Analyst II/III (Human Resources) The estimated annual salary and benefit range is $187,018 to $240,819. The FY23 estimated General Fund pro- rated budget impact is $92,066. This position is being requested to develop, update and implement policies and procedures; manage projects for modernizing HR forms, benefits and systems; assist with budget preparation; assist the Director with higher-level analysis for programs, operational and administrative functions.
If this position is not approved, then Human Resources is requesting that $10,000 be added to their budget for overtime costs.
Administrative Analyst I (Information Services) The annual salary and benefit cost at step A is $170,892. The estimated FY23 pro-rated budget impact is $60,464 (including $3,500 for equipment and supplies), with a portion to be allocated to the General Fund through the Citys cost allocation plan. This position is being requested to manage information services ticketing system, handle all ordering, PO generation, processing of invoices and well as other low level technical tasks.
Police Records & Evidence Supervisor (Police) The annual salary and benefit range is estimated to be $204,940 to $242,960. The estimated pro-rated General Fund budget impact is $55,987. This position is being requested in order to re- assign an existing Corporal position completing the duties of this new position to alternate functions. This new position will be responsible for overseeing the intaking, logging, and storage of evidence in the department. This position is critical as the Property and Evidence division currently has no direct supervisor. This position classification does not currently exist and will need to have specifications and a salary range brought back for approval.
Part-Time Customer Service Representatives (Finance) Two part time Customer Service Representatives are being requested to staff City Halls main breezeway lobby to assist residents entering City Hall. Currently, part time Recreation staff rotate in this capacity, but not only is there a lack of direct supervision or direction provided to these employees as they report to Recreation supervisors not on site at City Hall, but there is a lack of consistency in the employees who rotate which may lead to some discrepancy in information being provided. As most of the assistance provided relates to Community Development or Water Desk processes, it is being proposed to hire two dedicated part-time customer service employees that report to Finance in order to provide the best level of customer service possible for our residents visiting City Hall. The estimated FY23 pro-rated General Fund impact is $25,000.
Antioch City Council Report
November 22, 2022 Agenda Item #10 7
The following chart demonstrates the impact to General Fund reserves if staffing requests are approved.
Summary of Staffing Requests
2) One-Time Revenue Spending
At the close of FY21, there was $1,051,661 in non-police salary savings considered one-time revenues under current City policy. City Council initially discussed allocation of these funds at the November 23, 2021 City Council meeting making several suggestions but ultimately deciding to re-visit the topic at a later meeting. This was presented again at the May 24, 2022 City Council meeting with direction to bring back at a future meeting.
With the close of FY22, there is an additional $950,823 in non-police salary savings available for allocation, bringing the total for both fiscal years to $2,002,484 for consideration. Staff is asking for City Council to allocate the funds to projects one- time in nature. Ideas proposed by City Council in 2021, as well as some additional staff suggestions are:
a) Apply all funds to unfunded liabilities. In prior years, 50% of funds were applied to unfunded liabilities which allowed the City to fully fund the Police Supplemental Retirement Plan. However, with market volatility and a required change in the discount rate, this plan has gone from being over funded to now having a liability of $354,906 should the Council want to consider again paying down this liability.
b) Hard House rehabilitation costs.
c) Public Safety and Community Resources building costs (since this was proposed, $4,300,000 in ARPA funding was allocated to this project).
FY22/23General FundRevisedEnding Fund Balance (with other amendments) 34,730,176$ GF Positions for Consideration:Administrative Analyst II (City Attorney) 101,994 Administrative Analyst I (Economic Development) 60,464 Deputy City Attorney 122,798 Administrative Analyst II/III (Human Resources) 92,066 2 Part Time Customer Service Representatives (Finance) 25,000 Police Records & Evidence Supervisor (Police) 55,987 Assistants (City Council) 40,000 Total General Fund Staffing Considerations 498,309 Ending Fund Balance 34,231,867$ Other Fund Positions for Consideration:Administrative Analyst I (Information Services) 60,464$ Antioch City Council Report
November 22, 2022 Agenda Item #10 8
d) Emergency Operations Center (EOC) upgrades at a cost of $300,000. e) $400,000 for slide structure repair at the Water Park. CalOSHA has required that the City fix the slide before the inspection next year. If one- time monies are not applied to this project, General Fund monies will need to be allocated regardless of source due to the critical nature, and safety hazard, of the repair.
3) ARPA
The City of Antioch received a total of $21,550,900 in ARPA funds. On April 12, 2022, City Council allocated $17,360,000 to projects (see Attachment C). City Council further committed $2M at the August 9, 2022 City Council meeting towards interim and/or permanent supportive housing opportunities as part of a future application for round 3 Homekey funding. This leaves a balance of $2,190,000 unallocated ARPA funds. As a reminder, funds must be obligated or expended by December 31, 2024. Funds obligated by December 31, 2024 but not yet spent have to be spent by December 31, 2026. City Council discussion and direction is requested.
ATTACHMENTS
A. Resolution Appropriating Expenditures for Encumbrances and Project Budgets Outstanding as of June 30, 2022 to the 2022/23 Fiscal Year and Approving Other Amendments to the 2023 Fiscal Year Budget
Exhibit A to Resolution Encumbrances to Reappropriate Exhibit B to Resolution Project Budget Carryovers
Exhibit C to Resolution Other Budget Amendments for Fiscal Year 2023 B. Resolution Approving Amendments to the 2023 Fiscal Years Budget as Approved on November 22, 2022
Exhibit A to Resolution Budget Amendments Approved (to be added) C. ARPA Allocations
ATTACHMENT A
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROPRIATING EXPENDITURES FOR ENCUMBRANCES AND PROJECT BUDGETS OUTSTANDING AS OF JUNE 30, 2022 TO THE 2022/23 FISCAL YEAR BUDGET AND APPROVING OTHER AMENDMENTS TO THE 2023 FISCAL YEAR BUDGET
WHEREAS, a number of encumbrances have been reflected in the accounting system to reserve funds which were encumbered in the 2021/22 fiscal year budget, but which are to date unexpended and are required to be re-appropriated to the 2022/23 fiscal year;
WHEREAS, project budgets outstanding as of June 30, 2022 need to be re- appropriated; and
WHEREAS, other amendments to the 2023 fiscal year budget are required;
NOW, THEREFORE, BE IT RESOLVED, the appropriations of new expenditures to the 2022/23 fiscal year budget for encumbrances and projects outstanding at June 30, 2022 and revisions to the 2023 fiscal year budget, as specified in Exhibits A, B & C,(incorporated herein by reference), are hereby approved and the budget shall be deemed to be so amended.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
Account Appropriation
Fund/Department Description PO Number Vendor Request
GENERAL FUND:
Nondepartmental Contracts Professional P220412 Revenue and Cost Specialist LLC 4,000 City Manager Chinese History Project P220388 Evviva Brands LLC 17,150 Economic Development Public Information P220393 San Francisco Business Times 18,000 Economic Development Marketing P220399 Orange22 Inc 28,575 Public Works Contracts Professional P210262 RSM Design 15,635 Public Works Vehicle Replacement P220370 National Auto Fleet Group 136,096 Public Works Contracts Professional P220419 Bellingham Marine Industries 27,017 Public Works Contracts Professional P210339 Interwest Consulting Group 79,758 Public Works Telephone/Pagers P220471 Computerland 1,232 Public Works Contracts Professional P180674 David Taussig and Associates 33,114 Public Works Contracts Professional P200428 Testing Engineers 9,009 Community Development Contracts Professional P200412 Economic and Planning Systems 13,254 Community Development Contracts Professional P210418 Placeworks Inc 124,435 Community Development Contracts Professional P210466 4Leaf Inc 27,513 Community Development Contracts Professional P220312 Tyler Technologies 193,945 Community Development Contracts Professional P220430 Data Ticket 50,000 Community Development Contracts Professional P220459 Dell Computer 3,716 Police Equipment P220317 Bay Alarm Company 307,176
Police Contracts Professional P220058 Police Strategies LLC 40,000 Police Training P220286 ECS Imaging 5,400
Police Contracts Professional P220343 Altura Communications Solutions 8,792 Police Contracts Professional P200502 Gemalto Cogent Inc 22,000 Police Contracts Professional P220176 Preparative Consulting 40,000 Police Contracts Professional P220477 AMS Dot Net 4,619 Police Ammunition P220503 LC Action Police Supply 16,000 Total General Fund 1,226,436$
MARINA FUND:
Public Works Contracts Professional P220407 Vortex Marine Construction 152,000 $ Total Marina Fund 152,000$
VEHICLE REPLACEMENT FUND:
Public Works Equipment P220372 National Auto Fleet Group 108,228 $ Public Works Equipment P220298 Owens Equipment Sales 201,267 Public Works Equipment P220448 Cal-Line Equipment 65,543 Public Works Equipment P220463 Terex Utilities Inc 197,334 Public Works Equipment P220370 National Auto Fleet Group 70,080 Total Vehicle Replacement Fund 642,452$
DEVELOPMENT IMPACT FEE FUND (POLICE/ADMINISTRATION):
Community Development Contracts Professional P210363 Economic and Planning Systems 30,725$ Police Equipment P220469 National Auto Fleet Group 96,123 Total Development Impact Fee Funds 126,848$
WATER FUND:
Public Works Equipment P220372 National Auto Fleet Group 102,505 $ Public Works Contracts Professional P210385 Vincent Electric Motor 12,051 Public Works Parts & Service P220486 Burlingame Engineers 2,771 Public Works Contracts Professional P220322 Tesco Controls Inc 6,500 Public Works Equipment P220008 Hach Co 17,377
Public Works Contracts Professional P140211 Walter Bishop Consulting 157,654 Public Works Contracts Professional P150346 Exponent 86,486 Public Works Contracts Professional P190239 Gualco Group 85,424 Public Works Equipment P220267 National Auto Fleet Group 192,371 Total Water Fund 663,13 9$
SEWER FUND:
Public Works Contracts Professional P210412 Municipal Financial Services 19,630 $ Public Works Equipment P220298 Owens Equipment Sales 301,814 Total Sewer Fund 321,44 4$
Grand Total Encumbrances 3,132,319$
EXHIBIT A
ENCUMBRANCES AT JUNE 30, 2022 TO REAPPROPRIATE
ATTACHMENT A, p. 2
FY22 FY22 Balance to Funding
Description Budget Expenditures Carryover to FY23 Source Police Vehicle/Equipment Purchases 800,933$ 132,791$ 668,142$ General Fund Homeless Services 430,328 300,156 130,172 General Fund One Time Projects 1,051,661 - 1,051,661 General Fund Chiller Replacement at PD 200,000 - 200,000 General Fund Youth Recreation Scholarships 2,041 - 2,041 General Fund Sesquencentenial/4th of July Celebrations 94,880 - 94,880 General Fund PW Truck & Furniture Equip/Vehicle Replacements 398,786 19,882 378,904 General Fund Basement Remodel Furniture/Equipment 50,000 4,176 45,824 General Fund Streets Division Paint/Signs/Preemergent 246,997 162,245 84,752 General Fund Trail Overlay Project 107,000 - 107,000 General Fund Roof Repairs/Furniture Replace./Vehicle Purchase 359,000 - 359,000 General Fund Landscape & Parks Enhancements and Repairs 1,990,081 1,480,201 509,880 General Fund Creek Maintenance 91,360 - 91,360 NPDES Fund Parks Vehicle Replacements 36,000 - 36,000 SLLMD Fund s ROW Landscape Enhancements 2,408,032 1,318,431 1,089,601 SLLMD Fund s Economic Development 25,861 - 25,861 RDA Fund Pool Plaster Repairs 160,000 63,777 96,223 Recreation Fund Recreation Vehicle Replacement 15,000 - 15,000 Recreation Fund Shop Alarm 8,000 - 8,000 Vehicle Maintenance Fund Marina Ladder Upgrade/Office Flooring Replace. 24,030 - 24,030 Marina Fund WTP Furniture & Instrumentation Replacement 262,546 17,673 244,873 Water Fund Public Works Vehicle Replacements 572,251 79,753 492,498 Water Fund Sycamore Sewer Rehabilitation 530,606 - 530,606 Sewer Fund Stores Building Restoration 123,000 - 123,00 0 Sewer Fund PW Vehicle Purchases 312,162 - 312,162 Sewer Fund
EXHIBIT B
PROJECT/OTHER BUDGET CARRYOVERS FROM JUNE 30, 2022
ATTACHMENT A, p. 3
FY23 FY23 FY23
Fund/Account Budget Amendment Revised Budget Purpose
General Fund:
Taxes $54,525,334 $38,363 $54,563,697 Increase in property tax projections/reduce 1% tax projections Other Revenue 3,080,150 (2,432,375) 647,775 River water days reimb. received FY22, anticipated FY23 Budget Stabilization Transfer 4,157,284 9,797,837 13,955,121 Increase transfer for encumbrance and project carryovers Total General Fund Revenue 7,403,825
One Time Revenue Allocation - 950 ,823 950,823 One time revenue allocation budget Legislative & Administrative 7,168,465 10 ,000 7,178,465 Hiring expenses Public Works 12,584,281 45 ,824 12,630,105 Furniture/Equipment for basement/2nd floor remodel Recreation/Comm. Services 4,316,52 6 127,000 4,443,526 Increase recreation subsidy for increase in repair costs Public Safety and Community Resources 2,823,621 144,000 2,967,621 Moving reimbursement for non-profits/Homekey program work/Delta Total General Fund Expense 1,277,647 Landing Budget Stabilization Fund:
Transfers Out 4,157,284 9,797,837 13,955,121 Increase transfer for encumbrance and project carryovers Recreation Fund:
Revenues 1947200 75,000 2,022,200 Field trip revenue
Expenses 6,435,151 202,000 6,637,151 Field trip expenses/WP building siding & painting cost increase Transfer In - General Fund 4,316,526 127,000 4,443,526 WP building siding & painting cost increase Federal Asset Forfeiture Fund:
Expenses 100,519 100,000 200,519 Training expenses
Loss Control Fund:
Expenses 2,724,350 10,000 2,734,350 Ergonomic and safety equipment for City employees Vehicle Replacement Fund:
Revenues 2,014,071 17,382 2,031,453 Increase vehicle replace. set aside monies received from Water Fd Water Fund:
Expenses 117,800,494 17,382 117,817,876 Vehicle replacement set aside for new backhoe
EXHIBIT C
OTHER BUDGET AMENDMENTS - FY23
ATTACHMENT A, p. 4
ATTACHMENT B
RESOLUTION NO. 2022/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AMENDMENTS TO THE 2023 FISCAL YEAR BUDGET FOR THOSE BUDGET ITEMS UNDER CONSIDERATION AND APPROVED ON NOVEMBER 22, 2022
WHEREAS, the City Council of the City of Antioch has considered budget items as presented in the staff report of November 22, 2022 ;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Antioch hereby approves the amendments to the fiscal year 2023 budget discussed and approved at the City Council meeting of November 22, 2022 incorporated as Exhibit A. [TO BE DETERMINED AND ATTACHED]
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 22nd day of November 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
ATTACHMENT C
ATTACHMENT C, p. 2
12 Agenda #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 22, 2022
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: John Samuelson, Public Works Director/City Engineer
APPROVED BY: Cornelius H. Johnson, City Manager
SUBJECT: Sycamore Traffic Calming Measures
RECOMMENDED ACTION
It is recommended that the City Council discuss and direct staff regarding Sycamore traffic calming needs.
FISCAL IMPACT
This recommended action has no direct fiscal impact.
DISCUSSION
This item was requested by Mayor Thorpe. This item is for discussion by the City Council.
ATTACHMENTS
None