ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as
Housing Successor to the Antioch Development Agency
Date: Tuesday, May 9, 2023
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar Thorpe, Mayor Ellie Householder, City Clerk
Tamisha Torres-Walker, Mayor Pro Tem (District 1) Lauren Posada, City Treasurer Michael Barbanica, Council Member District 2
Lori Ogorchock, Council Member District 3 Forrest B. Ebbs, Acting City Manager Monica E. Wilson, Council Member District 4 Thomas Lloyd Smith, City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- MAY 9, 2023
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request form s are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:01 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 2 Barbanica, District 3 Ogorchock, and District 4 Wilson
[Mayor Pro Tem (District 1) Torres-Walker and Mayor Thorpe – Absent] Council Member Wilson opened and presided over the meeting.
PUBLIC COMMENTS for Closed Session
CLOSED SESSION:
1) PUBLIC EMPLOYEE PERFORMANCE EVALUATION – This closed session is authorized pursuant to Government Code section 54957. Title: City Manager.
No reportable action
2) CONFERENCE WITH REAL PROPERTY NEGOTIATONS – pursuant to California Government Code section 54956.8; Property: 800 W. 2 nd Street, Antioch, CA; Agency Negotiation: City of Antioch Negotiators: Forrest Ebbs, Acting City Manager and Thomas Lloyd Smith, City Attorney; Negotiating Parties: Chris Burns, Broker/Owner Representative; Under Negotiation: Price and terms of payment.
No reportable action
3) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2): One Case.
Direction provided to Acting City Manager and City Attorney
6:09 P.M. ADJOURNED TO CLOSED SESSION
ANTIOCH CITY COUNCIL -2- MAY 9, 2023
7:05 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Council Members District 2 Barbanica, District 3 Ogorchock, and District 4 Wilson [Mayor Pro Tem (District 1) Torres-Walker and Mayor Thorpe – Absent] Council Member Wilson opened and presided over the meeting.
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
1. PROCLAMATION
• Public Works Week, May 21 – 27, 2023
Approved, 3/0
Recommended Action: It is recommended that the City Council approve the proclamation.
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
• ASIAN AMERICAN & PACIFIC ISLANDER HISTORICAL SYMPOSIUM – May 20, 2023 Antioch Historical Museum, 1500 West 4th Street, Antioch, CA
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
3. CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 11, 2023 Direction to staff to bring back amended minutes to
include verbatim comments by Mayor Thorpe [page 5], 3/0 Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 18, 2023 Continued, 3/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
ANTIOCH CITY COUNCIL -3- MAY 9, 2023
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
C. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 25, 2023 Continued, 3/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
D. APPROVAL OF COUNCIL WARRANTS
Approved, 3/0
Recommended Action: It is recommended that the City Council approve the warrants.
E. APPROVAL OF HOUSING SUCCESSOR WARRANTS
Approved, 3/0
Recommended Action: It is recommended that the City Council approve the warrants.
F. SECOND READING – PROPOSED ORDINANCE AMENDING SECTION 6 -8.14 OF THE
ANTIOCH MUNICIPAL CODE REGARDING RESTRICTIONS ON THE SALE OF TOBACCO PRODUCTS (Introduced on April 25, 2023)
Failed, 2/1 (Wilson)
Recommended Action: It is recommended that the City Council adopt the ordinance amending Section 6-8.14 of the Antioch Municipal Code regarding restrictions on the Sale of Tobacco Products.
G. ACCEPTANCE OF BID AND AWARD OF CONTRACT TO E.E. GILBERT CONSTRUCTION, INC. FOR THE ASPHALT OVERLAY OF DEERFIELD CORRIDOR, CANADA VALLEY, AND SILVERADO TRAILS, BID NO. 988-0413-23A Reso No. 2023/67 adopted, 3/0
Recommended Action: It is recommended that the City Council adopt a resolution to:
1) Award the agreement to the lowest, responsive, and
responsible bidder, E. E. Gilbert Construction, Inc.;
2) Approve the agreement with E.E. Gilbert Construction Inc. in the amount of $163,922.50; and
3) Authorize the Acting City Manager to execute an agreement with E.E. Gilbert Construction, Inc. of Martinez CA, for the Asphalt Overlay of Deerfield Corridor, Canada Valley, and Silverado Trails in a form approved by the City Attorney for a total amount of $163.922.50.
ANTIOCH CITY COUNCIL -4- MAY 9, 2023
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
H. RESOLUTION APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC. FOR
DEVELOPMENT AND TRAFFIC ENGINEERING SERVICES
Reso No. 2023/68 adopted, 3/0
Recommended Action: It is recommended that the City Council adopt the resolution:
1) Approving the first amendment with lnterwest Consulting Group, Inc. to continue providing Development and Traffic Engineering Services;
2) Authorizing the Finance Director to make the necessary adjustments to the Fiscal Year 2022/23 Budget; and
3) Authorizing the Acting City Manager to execute the first amendment to the Agreement with lnterwest Consulting Group, Inc.
ANTIOCH CITY COUNCIL -5- MAY 9, 2023
PUBLIC HEARING / CITY OF ANTIOCH COUNCIL MEMBERS ACTING AS HOUSING
SUCCESSOR TO THE ANTIOCH DEVELOPMENT AGENCY
4. PUBLIC HEARING TO REVIEW THE SUBSTANTIAL AMENDMENT TO THE FISCAL YEAR 2020 -2021 ACTION PLAN AND R EVIEW THE FISCAL YEAR 2023-23 ACTION
PLAN FOR EXPENDING FEDERAL CDBG, LOCAL HOUSING SUCCESSOR, AND
PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FUNDING
8:04 P.M. MAYOR THORPE ARRIVED DURING THE PUBLIC HEARING PRESENTATION.
Reso No. 2023/69 adopted, 4/0
Recommended Action: 1) It is recommended that the City Council approve the Substantial Amendment to the Fiscal Year 2020-21 Action Plan recommended by the CDBG Committee and adopt the
resolution approving the City of Antioch Amended Fiscal Year 2020-21 Action Plan for expending federal CDBG funds.
Reso No. 2023/70 adopted, 4/0
2) It is recommended that the City Council approve the funding recommendations of the CDBG Committee and adopt the
resolution approving the City of Antioch Fiscal Year 2023- 24 Action Plan for expending federal CDBG funds.
Reso No. 2023/71 adopted, 4/0
3) It is recommended that the City Council approve the funding recommendations of the CDBG Committee and adopt the
resolution approving Permanent Local Housing Allocation (PLHA) funding for homeless services outlined in the Fiscal Year 2023-24 Annual Action Plan.
Reso No. 2023/72 adopted, 4/0
4) It is recommended that the City of Antioch as the Housing Successor to the Antioch Development Agency approve the funding recommendations of the CDBG Committee and adopt the resolution approving Housing Successor funding for
homeless services outlined in the Fiscal Year 2023-24 Annual Action Plan.
ANTIOCH CITY COUNCIL -6- MAY 9, 2023
COUNCIL REGULAR AGENDA
5. PRESENTATION AND DISCUSSION ON TENANT PROTECTION POLICIES AND
PROGRAMS, INCLUDING RENT PROGRAM, ANTI -HARASSMENT, AND JUST CAUSE
EVICTION
9:32 P.M. RECESS – After presentation and public comments received for Agenda Item #5 9:38 P.M. RECONVENED, ROLL CALL – Council Members District 2 Barbanica, District 3 Ogorchock, District 4 Wilson and Mayor Thorpe
[Mayor Pro Tem (District 1) Torres-Walker – Absent]
Direction provided to staff to follow timeline presented Recommended Action: It is recommended that the City Council receive presentation and provide direction on next phase of tenant protection policies and programs.
6. FISCAL YEAR 2023-25 BUDGET DEVELOPMENT
Direction provided to staff to bring back ‘Chart B’ budget with Code Enforcement funded with ARPA funds, and one-time revenue discussion Recommended Action: It is recommended that the City Council provide feedback and direction regarding the budget development of the Fiscal Year 2023-25 Budget.
7. DISCUSSION ITEM: CITY COUNCIL REVIEW OF THE POLICY FOR THE CITY,
INCLUDING ALL OF ITS DEPARTMENTS, REGARDING THE SELECTION OF
ATTORNEYS PROVIDING CONTRACT SERVICES, AND THE REVIEW,
AUTHORIZATION AND EXECUTION OF ALL AGREEMENTS FOR LEGAL SERVICES
AND SERVICES TO BE PROVIDED BY ATTORNEYS TO THE CITY
Item postponed to the next meeting
Recommended Action: It is recommended that the City Council discuss and provide direction to the City Attorney.
PUBLIC COMMENT
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and Acting City Manager – no longer than 6 months.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn Regular Meeting at 10:55 p.m., 4/0
NATIONAL PUBLIC WORKS WEEK
May 21-27, 2023
WHEREAS, Public Works services provided in our community are an integral part of our citizens' everyday lives;
WHEREAS, The support of an understanding and informed citizenry is vital to the efficient
Water Production, Water Treatment, Water Distribution, Sewer, Storm Water Collections (NPDES), Streets, Parks, Medians and Open Space, Capital Improvement Program and Land Development Services, Traffic Engineering, Public Buildings, Marina, Fleet and
Geographic Information Services (GIS);
WHEREAS, The health, safety, and comfort of this community greatly depends on these facilities and services;
WHEREAS, The quality and effectiveness of the operation and maintenance of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skills of public works professionals; and
WHEREAS, The efficiency of the qualified and dedicated personnel who staff Public Works Departments is materially influenced by the people's attitude and understanding of the importance of the work they perform.
NOW, THEREFORE, I, LAMAR A. THORPE, Mayor of the City of Antioch, do hereby proclaim May 21-27, 2023, as "NATIONAL PUBLIC WORKS WEEK" in the City of Antioch, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works professionals make every day to our health, safety, comfort, and quality of life.
MAY 9, 2023
__________________________________________
LAMAR A. THORPE, Mayor 1
05-09-23
CITY COUNCIL MEETING
INCLUDING THE ANTIOCH CITY COUNCIL
ACTING AS HOUSING SUCCESSOR
TO THE ANTIOCH DEVELOPMENT AGENCY
Special/Regular Meeting April 11, 2023
5:30 P.M. Council Chambers
5:00 P.M. - CLOSED SESSION
Mayor Thorpe called Closed Session to order at 5:00 P.M., and City Clerk Householder called the roll.
Present: Council/Agency Members District 2 Barbanica, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 1) Torres-Walker and Mayor Thorpe
1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2):
One Case.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS pursuant to California Government Code section 54956.8; Property: East 18th Street and Wilson Street (APN 051-400-027), Antioch, CA; Agency Negotiation: City of Antioch Negotiators: Forrest Ebbs, Acting City Manager and Thomas Lloyd Smith, City Attorney; Negotiating Parties:
City of Antioch and Contra Costa County Fire Protection District, Negotiator Fire Chief Lewis Broschard; Under Negotiation: Price and terms of payment.
PUBLIC COMMENTS None
ADJOURN TO CLOSED SESSION
Mayor Thorpe adjourned to Closed Session at 5:01 P.M.
5:30 P.M. STUDY SESSION
Mayor Thorpe called the meeting to order at 5:30 P.M., and City Clerk Householder called the roll.
Present: Council/Agency Members District 2 Barbanica, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 1) Torres-Walker and Mayor Thorpe
PLEDGE OF ALLEGIANCE
Mayor Thorpe led the Pledge of Allegiance.
A
05-09-23
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Special/Regular Meeting
April 11, 2023 Page 2 of 15
SM-1. FISCAL YEAR 2023-25 BUDGET PRIORITIES
Acting City Manager Ebbs presented the staff report dated April 11, 2023, recommending the City Council provide feedback and direction regarding the budget policies for the fiscal year 2023-25 budget.
Councilmember Wilson suggested staff prepare different scenarios for capping use of the Budget Stabilization Fund.
In response to Councilmember Barbanica, Finance Director Merchant provided budget projections for the Budget Stabilization Fund and General Fund reserves. She reported each fiscal year since 2018 surpluses were added to the Budget Stabilization Fund balance. She noted those surpluses were mostly due to vacancy savings and uncompleted projects.
Councilmember Ogorchock suggested reducing the Budget Stabilization Fund request to $3M.
In response to Councilmember Barbanica, Finance Director Merchant stated there could be vacancy savings in FY23/24; however, using vacancy savings was not a continued budget strategy since the goal was to fill the positions. She noted current budget numbers were a baseline to continue operations at current service levels. She commented that they could consider reducing the vehicle replacement fund; however, when those vehicles were replaced, they would have to come back to the General Fund to cover the shortfall. She also noted that in 2024 there would be another payment from the state settlement for the Brackish Water Project and they anticipated the money could offset FY24 by $1-2M. She stated she was unsure how to cover the deficit for FY24-25 without reducing funding for programs or leaving vacancies open.
Mayor Thorpe commented that some one-time expenditures could be supplemented by ARPA funding.
Finance Director Merchant stated that she did not believe there were many one-time expenditures since staff was asked to go forward with a status quo budget; however, ARPA funding could be utilized for standard operating items.
PUBLIC COMMENTS for Study Session
Andrew Becker expressed his frustration at the lack of public participation in the Budget Study Sessions. He requested Homekey be included in budget discussions.
Following discussion, direction was provided to staff to provide scenarios for capping use of the Budget Stabilization Fund at $0, $3M and $4M.
Councilmember Barbanica supported remaining with a status quo budget and allowing department heads to move funds around within their own budgets to fund their budget requests.
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Councilmember Ogorchock supported remaining with a status quo budget. She suggested pursuing grant opportunities and utilizing ARPA funding to support homelessness and housing services.
Finance Director Merchant cautioned that if ARPA funds were utilized for a grant there would be other annual costs to continue the program which were not part of budget scenarios.
Councilmember Ogorchock mentioned State funds could be funneled through the County to help with homeless services.
Acting City Manager Ebbs added that prioritizing a grant for housing and homeless services would also involve staff support.
move funding around within their existing budgets to fund their requests.
Councilmember Torres-Walker stated departments with smaller overall budgets would not be able to locate funds to support their budget requests, so some money needed to be spent.
Mayor Thorpe commented that the budget scenarios requested would allow Council some flexibility to consider funding priorities.
MOTION TO ADJOURN SPECIAL MEETING/STUDY SESSION
On motion by Councilmember Ogorchock, seconded by Councilmember Torres-Walker the City Council unanimously adjourned the Special Meeting/Study Session at 6:04 P.M.
7:00 P.M. REGULAR MEETING
Mayor Thorpe called the meeting to order at 7:02 P.M., and City Clerk Householder called the roll.
Present: Council/Agency Members District 2 Barbanica, District 3 Ogorchock, District 4 Wilson, Mayor Pro Tem (District 1) Torres-Walker and Mayor Thorpe
PLEDGE OF ALLEGIANCE
Mayor Thorpe led the Pledge of Allegiance.
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
City Attorney Smith reported the City Council had been in Closed Session and gave the following report: #1 CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, Council authorized a severance payment and general release with John Samuelson, former Public Works Director/City Engineer, consisting of severance pay for $144,714.44 and settlement of
ANTIOCH CITY COUNCIL
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claims for $100,000, for a total of $244,714.44, by a 3-2 vote with Councilmember Torres-Walker and Mayor Thorpe voting no; and, #2 CONFERENCE WITH REAL PROPERTY NEGOTIATONS, direction was given to Acting City Manager Ebbs and City Attorney Smith.
1. INTRODUCTION OF NEW CITY EMPLOYEES
Director of Public Safety and Community Resources Johnson introduced Jazmin Ridley, Unhoused Resident Coordinator who stated she was excited to return to the City and serve the residents of Antioch.
Police Chief Ford introduced Taylor Hubbard, Police Dispatcher.
Acting City Manager Ebbs introduced Hilary Brown, Administrative Analyst who stated it was an honor to serve the community.
ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
Director of Parks and Recreation Helfenberger announced Keep Antioch Beautiful Day Earth Day Event would be held 9:00 A.M. 11:30 A.M. on April 22, 2023.
Director of Public Safety and Community Resources Johnson announced the relaunching of the Antioch Homeownership Program and a zoom workshop for first time homebuyers at 6:00 P.M. on April 26, 2023.
PUBLIC COMMENTS
Erika Raulston, Kathryn Wade, Carolyn Simmons, Cassandra Quinto-Collins and Bella Quinto Collins expressed concern regarding a newspaper article that reported allegations of police misconduct and discussed their personal experiences with law enforcement.
Melissa Case, Michael Kerr, Oscar Grant Committee, Leslie May, expressed concern regarding a newspaper article that reported allegations of police misconduct.
Ralph Hernandez, Antioch resident, spoke in support of good police officers and commented that those responsible for illegal behavior should be held accountable. He provided written comments regarding cases he had investigated.
Tami discussed an incident involving a family member and law enforcement.
Gigi Crowder, Antioch resident and Executive Director of NAMICC, discussed an incident involving a family member and law enforcement. She offered to assist the City with reparations work and spoke in support of Mental Health Services.
Andrew Becker announced the application period for Project Homekey would begin April 24, 2023 and encouraged the City to be prepared to meet that opportunity.
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Teki Flow, Reimagine Antioch, expressed concern regarding a newspaper article that reported allegations of police misconduct. She requested an internal audit of the Antioch Police Department (APD) Internal Affairs process and a review of their cases.
John Lanter, Antioch resident, stated he wanted a professional police force and noted he opposed racism. He voiced his support for Police Chief Ford and requested the community give him their full support.
Francisco Torres, Reimagine Antioch, requested an independent review of cases the District Attorney prosecuted that involved officers accused of misconduct.
Latrece Martin, Racial Equity and Social Justice and Reimagine Antioch, requested officers accused of misconduct be held accountable.
Patricia Granados, Antioch resident, celebrated democracy in Antioch. She spoke in support of holding law enforcement and community members accountable.
Robert Collins expressed concern regarding a newspaper article that reported allegations of police misconduct and discussed his personal experiences with law enforcement. He requested the Department of Justice, State Attorney General and District Attorney investigate the APD.
Sal Sbranti stated Measure C and Measure W were promoted as efforts to increase safety and security by increasing the police force. He discussed allegations of misconduct against elected officials and requested an audit of their text messages as well as body cam footage related to those events. He also requested the separation agreement for a city official and the selection criteria for those evaluated for their position. He stated he believed Police Chief Ford was part of the process in making a positive cultural change in Antioch.
Mayor Thorpe expressed his frustration with previous public comments and declared a recess at 7:55 P.M. The meeting reconvened at 7:57 P.M. with all Councilmembers present.
PUBLIC COMMENT Continued
Mayor Thorpe apologized for expressing his frustrations.
Velma Wilson spoke in support of Chief Ford and local law enforcement officers that she had been in contact with. She commented that everyone at some point made racist and prejudicial comments; however, their messages had not been made public. She stated she would continue to serve the community.
Taunita Trotter, Antioch resident, representing Kultore Collective/Reimagine Antioch, Rubicon Antioch, discussed personal experiences with racism and expressed concern regarding a newspaper article that reported allegations of police misconduct.
Mary Lutz read a letter submitted to Council from Frank Sterling.
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Shagoofa Khan, Antioch resident, stated she was a victim of alleged police misconduct and spoke in support of holding law enforcement officers accountable.
Edgar M. expressed concern regarding allegations of police misconduct.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
Councilmember Barbanica reported on his attendance at the CDBG Committee meeting with Councilmember Torres-Walker. He stated he was assured by staff that allegations of police misconduct would be investigated and if violations were found, Police Chief Ford would hold those responsible accountable.
Councilmember Ogorchock thanked the community for coming forward this evening. She stated she was unaware of the details alleging misconduct; however, she had spoken to staff and was informed that an audit would be conducted. She noted she would reserve her remarks until those results were available. She stated she believed Police Chief Ford would take the necessary actions against the individuals found to be responsible.
Councilmember Wilson reported Delta Diablo would meet on April 12, 2023. She thanked and acknowledged the public who spoke this evening.
Councilmember Torres-Walker reported on her attendance at the CDBG meeting and noted a Cannabis Standing Committee would be held soon
experiences with law enforcement and allegations of police misconduct. She expressed concern that these issues had not been addressed in the past. She hoped Police Chief Ford would choose to remain in Antioch.
Mayor Thorpe stated as the mayor he took on all the concerns from residents. He reported that Council had made previous decisions to not address issues when they knew things were wrong.
He noted that some members of Council chose to call for police reform in 2020 after listening to the community. He noted allegations of misconduct would be dealt with and he hoped the community would embrace and advance the necessary changes. He thanked those who had offered their condolences for his father
Mayor Thorpe led a moment of silence and reflection.
2. PRESENTATION
Antioch Police Department 2022 Annual Update
Police Chief Ford thanked Mayor Thorpe for leading a moment of silence and reflection. He also thanked the community and his family for their support. He gave an Antioch Police Department (APD) 2022 Annual Update PowerPoint presentation.
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Stephanie requested speed bumps for East 13th and A Streets.
Leslie May encouraged the APD to focus on sexual assaults in schools and mental health.
Kathryn Wade discussed an incident involving a family member and law enforcement.
Carolyn Simmons sympathized with members of the community who were victims and stated she feared for family members.
Gigi Crowder thanked Police Chief Ford for the presentation. She spoke in support of preventative approaches and reducing racial disparity. She requested APD prioritize strategies for mental health challenges and collaborate with the faith-based community.
Andrew Becker reported on his attendance at a community forum for the APD and expressed interest in participating in a ride-along.
Robert Collins thanked Police Chief Ford for the presentation and spoke to the importance of the City having professional city employees and elected officials. He suggested APD provide translation services for the community.
Stephanie M. discussed an incident involving a family member and law enforcement.
Councilmember Wilson thanked Police Chief Ford for the presentation and expressed concern regarding reported allegations of police misconduct. She requested Police Chief Ford present a plan of action to the Council every 3-6 months regarding the status of addressing areas of concern. She stated she was determined to hold people accountable.
Police Chief Ford agreed to come back with assessments. He reported the APD had solidified a deal with the Department of Justice (DOJ) who would serve as a sanctioning body and hold them accountable. He discussed his experience in dealing with this work and committed to making sure the organization was restructured and reframed. He offered to present the full public safety plan codified through the DOJ.
Councilmember Torres-Walker thanked Police Chief Ford for the presentation. She requested a breakdown of violent, nonviolent, and prior misdemeanor felony offenses. She commented that times of civil unrest and economic uncertainty had increased crime. She noted if history was provided for the data, it would be easier for the City to address increased crime during economic uncertainty and times of civil unrest. She noted that many of the calls for service could be addressed by the crisis response team and community engagement specialist.
Police Chief Ford responded that he supported Director of Public Safety and Community Resources Johnson and worked closely with her to accomplish those goals. He commented that when the Crisis Response Team was activated for a brief time, the positive impact was notable, and they served a vital purpose.
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Councilmember Torres-Walker requested data regarding use of force, in custody deaths and complaints. She stated she appreciated the phone policy.
In response to Councilmember Torres-Walker, Police Chief Ford clarified that in custody deaths fell under use of force criteria. He stated he could provide training around sexism to ensure safety for women coming into the profession as well as women being engaged by patrol officers.
Councilmember Torres-Walker stated she understood changing the culture may take years and some serving now would not be here to see the change; however, hopefully it would not be because they were victims of police misconduct.
Mayor Thorpe thanked Police Chief Ford for the update. He discussed the importance of annual mental health evaluations for APD Officers. He questioned the timeline for internal investigations.
Police Chief Ford responded that internal investigations were dictated by Government Code 3304.
City Attorney Smith explained that they were allotted a year by the Government Code and there could be an internal policy to get them completed faster; however, they would have the allotted amount of time statutorily.
Police Chief Ford commented that the key was to make sure the investigator overseeing the internal investigation process was diligent in making sure it remained on a certain pace. He stated he was unaware of any complaints exceeding a year. He reported Captain Schnitzius oversees the internal affairs unit and the team consisted of Lieutenant Melone and Sergeant Bledsoe. He stated the Police Union addressed labor issues and served as a separate entity.
Mayor Thorpe expressed concern that Sergeant Bledsoe served as both the Vice President of the APOA and a member of the internal affairs unit.
In response to Mayor Thorpe, Captain Schnitzius reported annual employee evaluations for APD had not been done for a few years. He noted they had been trying to work with HR for a long time to get the evaluations sent to them so they could be completed, and they had recently worked with Director of Human Resources Cortez to get that rectified as well as revamp the categories of evaluation.
Mayor Thorpe discussed the importance of Council being aware of what was being investigated and that officers were being evaluated regularly. He questioned what steps would be taken to address issues of racial bias and discriminatory practices within the APD.
Police Chief Ford commented that he had been focused on the culture of the department since he became Chief. He reported they had several training courses and bias training would be forthcoming. He noted they had a 25-course list that touched on heart and mindset to make sure they were calibrated in a certain way.
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Mayor Thorpe questioned how the department was collecting data for the Racial and Identity Profiling Act of California.
Police Chief Ford responded that he would find the information for Mayor Thorpe.
Mayor Thorpe discussed the importance of Council looking at the data behind the numbers. He noted many issues could have been avoided if they had had Early Intervention Systems to identify problems.
Police Chief Ford agreed with Mayor Thorpe and noted the EIS course was non-punitive. He offered to provide Council with an overview of how it was working within the department.
Mayor Thorpe stated transparency was important. He questioned if Police Chief Ford believed the police misconduct being reported was wrong.
City Attorney Smith cautioned Police Chief Ford about expressing an opinion on a matter that was currently under investigation.
Mayor Thorpe stated the City Council was responsible and had to account for everything that they needed to work with the administrative and legal departments in order for the City to function.
Mayor Thorpe thanked Police Chief Ford, Captain Morefield and Captain Schnitzius as well as the police staff present this evening.
3. CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR MARCH 14, 2023
B. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES FOR MARCH 17, 2023
C. APPROVAL OF COUNCIL MEETING MINUTES FOR MARCH 28, 2023
D. APPROVAL OF COUNCIL WARRANTS
E. APPROVAL OF HOUSING SUCCESSOR WARRANTS
F. REJECTION OF CLAIM: VICTORIA COLLINS
G. RESOLUTION NO. 2023/52 APPROVING THE CLASS SPECIFICATION UPDATES FOR THE CONFIDENTIAL UNIT AND OPERATING ENGINEERS LOCAL UNION NO. 3 BARGAINING UNITS WITH NO SALARY CHANGES
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H. RESOLUTION NO. 2023/53 AUTHORIZING AN INCREASE OF THE LOAN
APPLICATION WITH THE STATE WATER RESOURCES CONTROL BOARD FOR A DRINKING WATER STATE REVOLVING FUND LOAN UP TO $60,000,000 FOR THE BRACKISH WATER DESALINATION PROJECT (P.W. 694)
I. RESOLUTION NO. 2023/54 SECOND AMENDMENT TO THE HONEYWELL BUILDING SOLUTIONS AGREEMENT FOR HVAC MAINTENANCE SERVICES NO. 400984420 FOR EXTRA WORK TO HVAC EQUIPMENT AT CITY FACILITIES
J. RESOLUTION NO. 2023/55 AUTHORIZING TO PURCHASE UP TO THREE (3) 2024 NEW-TO-FLEET VEHICLES AND UP TO TWENTY (20) 2024 REPLACEMENT
VEHICLES UTILIZING COOPERATIVE PURCHASE AGREEMENTS
K. RESOLUTION NO. 2023/56 INCREASE TO THE PURCHASE ORDER WITH
CHEMTRADE CHEMICALS US LLC, FOR THE PURCHASE OF ALUMINUM SULFATE
L. RESOLUTION NO. 2023/57 INCREASE OF PURCHASE ORDER WITH
CENTRALSQUARE FOR FINANCE ENTERPRISE SOFTWARE UPGRADE
M. RESOLUTION NO. 2023/58 AUTHORIZING THE ACCEPTANCE OF A GRANT DEED
CONVEYING TO THE CITY OF ANTIOCH PROPERTY LOCATED AT DELTA FAIR -080-034-7
On motion by Councilmember Ogorchock, seconded by Councilmember Wilson, the City Council unanimously approved the Council Consent Calendar with the exception of items J and M which were removed for further discussion.
Item J Mayor Thorpe reported that Council previously provided direction current fleet with electric/hybrid cars. He suggested this item be referred back to staff and return reflecting values.
Acting Director of Public Works/City Engineer Buenting
priorities; however, he was requesting flexibility to replace vehicles with gas cars if electric/hybrid vehicles remained unavailable. He stated it was critical to replace critical infrastructure so staff could continue providing services.
Councilmember Ogorchock stated she agreed with moving toward electric/hybrid vehicles; however, she was concerned with the condition of the current fleet and costs associated with maintaining those vehicles. She stated the City would also need the infrastructure in place to support electric vehicles.
City Attorney Smith stated he had met with the consultant who was providing an electric vehicle study who had indicated there were intermediate options for charging electric vehicles that could be implemented in a short amount of time.
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In response to Councilmember Ogorchock, City Attorney Smith stated he could bring an electric/hybrid vehicle policy resolution to the next meeting if that was the direction of Council.
Mayor Thorpe stated if they wanted to codify a policy, staff could bring forward a resolution.
Andrew Becker questioned the condition of the vehicles needing replacement.
Mayor Thorpe reviewed the list of vehicles to be replaced.
In response to Councilmember Wilson, Acting Director of Public Works/City Engineer Buenting commented there was a small window of opportunity to purchase through an order bank and if they had authorization now, they would be prepared to move forward. He noted if they were able to purchase electric vehicles, they would expedite charging stations.
In response to Councilmember Barbanica, Acting Director of Public Works/City Engineer Buenting confirmed that $1.8M for replacement vehicles
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council approved Item J. The motion carried the following vote:
Ayes: Barbanica, Ogorchock, Torres-Walker Noes: Wilson, Thorpe
Item M Mary Lutz expressed concern the County failed to bring forward a project for the unhoused on this land and spoke in support of a Homekey Project for this parcel.
Councilmember Ogorchock requested Council reconsider this item and work with the County to build transitional housing on the property.
Mayor Thorpe clarified there would be opportunities for the City to continue working with the County.
On motion by Councilmember Barbanica, seconded by Councilmember Torres-Walker the City Council approved Item M. The motion carried the following vote:
Ayes: Barbanica, Wilson, Torres-Walker, Thorpe Noes: Ogorchock
Mayor Thorpe declared a recess at 9:58 P.M. The meeting was reconvened at 10:05 P.M. with all Councilmembers present.
COUNCIL REGULAR AGENDA
4. POLICE CRIME PREVENTION COMMISSION REVIEW OF PAST PURPOSE AND
FUTURE VALUE
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Captain Morefield presented the staff report dated April 11, 2023, recommending the City Council discuss the future relevance of the Police Crime Prevention Commission.
Leslie May spoke in support of disbanding the Police Crime Prevention Commission.
Matt Dawson, Chair of Police Crime Prevention Commission, reported they met regularly through October 2021 at which time various members termed out, moved, or resigned. He stated they were then informed they had no quorum and unable to hold meetings until vacancies were filled. He reported they had revised their bylaws and mission statement which had received the approval of the APD leadership; however, when it was forwarded to the City, they failed to respond. He stated vacancies were posted and they had applicants; however, when interviews were requested, no action was taken. He reported there were three members on the Commission who were very active serving the community.
Ronald Muhammed and Ralph Hernandez spoke in support of the Police Crime Prevention Commission.
Patricia Granados spoke in support of disbanding and defunding the Police Crime Prevention Commission and the APOA.
Mayor Thorpe commented that when they started the police reform process and formation of the Police Oversight Commission, there was discussion regarding the role of the Police Crime Prevention Commission. He noted he chose to stop filling vacancies for the Police Crime Prevention Commission and Economic Development Commission at that time. He reminded the public that Commissions served at the pleasure of the Council and noted he was dismayed when the Police Crime Prevention Commission became political.
Councilmember Torres-Walker stated documentation showed the role of the Commission being ambiguous. She noted the Commission was coordinating Neighborhood Watch groups, National Night Out and the Volunteers in Police Services (VIPS) program, which did not appear to be serving at the will of the Council. She noted it was also staffed by the APD and the City may need to rethink the Commission since they had a new department of Public Safety and Community Resources and focus on serving that department.
Captain Morefield explained the VIPS were non-sworn and served APD in the clerical capacity as well as performing vacation/security checks and abandoned vehicle abatement. He noted the connection to the Police Crime Prevention Commission sometimes overlapped since Hans Ho was a VIP and oversaw the Commission. He noted if Council did not want to continue with the Commission, APD may be able to continue to support National Night Out and the Neighborhood Watch Programs. He confirmed National Night Out was organized by VIPS and Neighborhood Watch was organized by the community.
Councilmember Torres-Walker stated Neighborhood Watch should be community driven and under the new department of Public Safety and Community Resources. She spoke in support of revising and renaming the Police Crime Prevention Commission.
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Mayor Thorpe commented that the Police Crime Prevention Commission served as the assembly gathering place for all Block Captains and National Night Out was part of the Neighborhood Watch program.
In response to Councilmember Barbanica, Police Chief Ford commented that if structured correctly, he believed there could be utility in the Police Crime Prevention Commission. He noted defining the purpose would dictate whether this entity continued to exist.
In response to Councilmember Torres-Walker, Police Chief Ford stated the Commission could have utility for the APD and Public Safety and Community Resources departments. He noted he saw some nexus between what the Public Safety and Community Resources Department and APD were trying to accomplish.
Councilmember Ogorchock reported the Police Crime Prevention Commission had a purpose and meetings were well attended and conversations were robust. She stated she believed it could be reorganized and spoke to the value of the Commission organizing National Night Out and the Neighborhood Watch Block Captains.
Councilmember Wilson commented that the Commission needed structure and guidelines.
Following discussion, Councilmember Torres-Walker volunteered to work with Police Staff, Director of Public Safety and Community Resources Johnson and the Police Crime Prevention Commission Chair to define the purpose and structure of the Commission. The information would be brought back to the City Council for consideration.
5. CONSIDERATION OF A CHANGE TO THE CITY
ORGANIZATIONAL STRUCTURE BY TRANSFERRING, FROM THE CITY MANAGER
TO THE CITY COUNCIL, THE AUTHORITY TO APPOINT, SUPERVISE, AND
REMOVE THE CHIEF OF POLICE
City Attorney Smith presented the staff report dated April 11, 2023, recommending the City Council provide direction to staff regarding whether to prepare an ordinance changing the City Council, the authority to appoint, supervise, and remove the Chief of Police.
Leslie May and Patricia Granados spoke in support of changing the organizational structure of to appoint, supervise, and remove the Chief of Police.
Melissa Case stated that because of allegations of police misconduct, she was unsure who should have the authority to appoint, supervise and remove the Police Chief. She spoke in support of separation with accountability.
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Sandy Hartrick and Ralph Hernandez opposed changing the organizational structure of the Police.
Ron Mohammad stated he believed it was wrong that Police Chief Ford had to take the blame for the allegations of police misconduct. He stated he was unclear of what the changes would be and noted policing needed to remain with the APD.
Mayor Thorpe clarified that Council agreed to change the hiring practice for the Chief of Police in 2020 and Police Chief Ford understood that they were restricting the hiring process. He noted this matter was about accountability and not personal. He explained that the Council would be directly managing the person who was running the APD for transparency and accountability purposes. He noted that other decisions would also need to be made and he hoped Police Chief Ford would agree to stay.
Councilmember Barbanica opposed the change in the organizational structure because the APD was not an extension of a political arm. He stated there needed to be a buffer between politicians and those tasked with enforcing laws.
Councilmember Wilson stated in light of past events there needed to be a direct line between the Council and APD. She noted past practices had been unsuccessful.
In response to Councilmember Ogorchock, City Attorney Smith stated if the Ordinance was ed with
the Ordinance and then Council would be informed of that result.
Councilmember Ogorchock stated she did not support the ordinance; however, she did support regular updates from Police Chief Ford for accountability purposes.
Councilmember Torres-Walker stated reports would not give the Council any authority and with every good policy, everything had to come into compliance.
Mayor Thorpe spoke in support of the ordinance.
Following discussion, Council consensus directed staff to prepare the ordinance.
PUBLIC COMMENT
Debra Vinson reported that she received charges from the City for false alarm calls even though her property had been burglarized and fines had negatively impacted her credit report.
Patricia Granados apologized to those in the community who were victimized. She spoke in support of reparations for the black community, defunding the APOA and national reforms.
Kathryn Wade discussed the need for change in the community.
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STAFF COMMUNICATIONS None
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
Councilmember Torres-Walker requested the Council discuss the false alarm policy and thanked those who attended the City Council meeting. She discussed the importance of acknowledging the facts. She stated as Councilmembers who worked full-time, they deserved help.
Mayor Thorpe announced he would be calling a Special Meeting on April 18, 2023 so the Council could set direction on audits of internal affairs, hiring and promotions and equity for APD. He thanked the public for attending this evening and apologized again for his earlier conduct.
ADJOURNMENT
On motion by Councilmember Ogorchock, seconded by Councilmember Torres-Walker, the City Council unanimously adjourned the meeting at 11:07 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
0 - -2
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
SUBMITTED BY:
SUBJECT:
RECOMMENDED ACTION
FISCAL IMPACT
DISCUSSION
ATTACHMENT
0 - -2
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
SUBMITTED BY:
SUBJECT:
RECOMMENDED ACTION
FISCAL IMPACT
DISCUSSION
ATTACHMENT
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANTIOCH AMENDING SECTION 6-8.14 OF THE ANTIOCH MUNICIPAL CODE REGARDING
RESTRICTIONS ON THE SALE OF TOBACCO PRODUCTS
The City Council of the City of Antioch does ordain as follows:
SECTION 1. AMENDMENT. Section 6-8.14 of the Antioch Municipal Code is amended as follows (additions in underline italics; deletions in double strikethrough):
§ 6-8.14 RESTRICTIONS ON TOBACCO RETAILERS
A. No tobacco retailer shall sell, offer for sale, possess with the intent to sell, offer in exchange for any form of consideration, or provide at no cost any tobacco or tobacco product that contains a constituent or additive, other than tobacco, that impartswith a characterizing flavor.
B. No tobacco retailer shall sell, offer for sale, possess with the intent to sell, offer in exchange for any form of consideration, or provide at no cost any electronic cigarette or e-cigarette for use with tobacco or tobacco products.
C. No tobacco retailer shall sell, offer for sale, possess with the intent to sell, offer in exchange for any form of consideration, or provide at no cost any of the following:
(1) Any package of fewer than twenty little cigars
(2) Any package of fewer than six cigars
(3)Any package of cigarettes, little cigars, or cigars at a price that is less than ten dollars per package, including applicable fees and taxes.
SECTION 2. SEVERABILITY. If any provision or part of this ordinance, or its application to any person or circumstance, is held to be unconstitutional or otherwise invalid, the remainder of this ordinance, and the application of such provision to other person or circumstances, shall remain in full force and effect.
SECTION 3. PUBLICATION.This ordinance shall take effect and be enforced thirty (30) days from and after the date of its adoption and shall be published once within fifteen (15) days upon passage and adoption in a newspaper of general circulation printed and published in the City of Antioch.
* * * * * * *
ATTACHMENT A
A1
2 I HEREBY CERTIFYthat the forgoing ordinance was introduced at a regular meeting of the City Council of the City of Antioch on the 25th day of April, 2023, and adopted at a regular meeting thereof on the 9th day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LAMAR A. THORPE
MAYOR OF THE CITY OF ANTIOCH
ATTEST:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
A2
5 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 9, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Rachel Hundley, Assistant City Attorney RH
APPROVED BY:Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Presentation and Discussion on Tenant Protection Policies and Programs, including Rent Program, Anti-Harassment, and Just Cause Eviction
RECOMMENDED ACTION
It is recommended that the City Council receive presentation and provide direction on next phase of tenant protection policies and programs.
FISCAL IMPACT
There is no fiscal impact from discussion and direction under this item. However, the full implementation of the Rent Stabilization Ordinance and the addition of new tenant protection policies will require a fee study and significant staffing, including legal and administrative support. Staffing for the Rent Program, including added functions relating to anti-harassment and just cause eviction programs, would be funded by Rent Program fees. Direction on anticipated future programs will assist the City Attorney’s Office in developing a fee study to support potential future program fees.
DISCUSSION
Antioch Tenant Protection Policies
Current Policies; Policies Under Development
The City Council has adopted a variety of policies and programs to protect the safety, health, and welfare of residential tenants. Earlier this year, the City Council directed staff to update and implement the City’s rental inspection program to ensure existing rental housing stock is maintained in a habitable condition. It is anticipated that the City Council will consider an ordinance related to this update later this year.
Last fall, the City Council adopted a Rent Stabilization Ordinance (“RSO”) to regulate rent increases for rental units that the City is authorized by State law to regulate. Copies of informational brochures for tenants and landlords about the Antioch Rent Program are Antioch City Council Report
May 9, 2023 Agenda Item #5 2
other providers that advise renters and landlords on state and federal rights and obligations and assist with accessing available resources.
Additional Policies Identified for Consideration
In its discussions on housing and tenant protections and its initial approval of the City of Antioch 2023-2031 Housing Element Update (“Housing Element”), the City Council has identified additional tenant protection policies and programs for consideration.1 Members of the City Council have also requested the topics of just cause eviction and tenant anti- harassment protection be added to an agenda for discussion.
The City’s Fair Housing Action Plan (Housing Element, Table 3-4), is a program of City actions to address past and present discrimination in housing, including patterns and disparities in opportunities. The Fair Housing Action Plan provides that the City will take actions to “Protect[] existing residents from displacement” (Action Area 4) by “establish[ing] tenant protections that further the intent of AB 1482 with potential measures related to rent control, antiharassment, just cause and right-to counsel ordinances; as well as relocation, documentation, and right to return policies in eviction cases.”
The timeline provided for this action is to have a staffing plan and program design established by April 2024.
Separately, Chapter 7 of the Housing Element provides a list of goals, quantified objectives, and policies for the maintenance, preservation, and development of housing in Antioch. One such goal is to “Provide equal housing opportunities for all existing and future Antioch residents” (Goal 5) by “Reduc[ing] the displacement of low-income communities of color by enhancing protections for vulnerable tenants and homeowners and preserving affordable housing in areas that are gentrifying or at risk of gentrification” (Policy 5.4).
Under Program 5.1.8, the City will implement this Fair Housing goal and anti- displacement policy objective, in part, by pursuing the development of citywide tenant protections. Possible tenant protection policies include “anti-harassment, just cause eviction, Tenant Opportunity to Purchase Act (TOPA), Community Opportunity to Purchase Act (COPA) and rent stabilization.”
The implementation schedule provided for this program is to initiate a public engagement and outreach process by June 2023.
1 Although the City Council adopted the 6thCycle Housing Element Update on January 23, 2023, it was not accepted by the California Department of Housing and Community Development and will return to the City Council at a future date.
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May 9, 2023 Agenda Item #5 3
City Council Discussion & Direction
Note: See Background section at the end of this staff report for summaries of policy concepts and existing policies relating to each of the discussion topics below.
Rental Unit Registry
The rental unit registry authorized by the RSO pertains only to rental units that are regulated by the RSO. A registry of all rental units in the City would enable the current Rent Program to verify and track exemptions under the RSO. A full registry also would support the rental inspection program, which currently includes a separate registration requirement, and other anticipated tenant protection programs.
Staff has prepared an ordinance in anticipation of the updated rental inspection program, additional tenant protection policies, and a full rental unit registry administered with the landlord business license program. This ordinance also would authorize the Finance Department to collect fees relating to rental units if adopted by the City Council.
Council Direction:If the City Council would like to proceed with these changes to facilitate a full rental unit registry, staff present the proposed ordinance to the City Council in June.
Anti-Retaliation
It is recommended that an anti-retaliation prohibition be added to Title 11, Tenant Protections. This provision would apply to existing protections, such as the Rent Stabilization Ordinance, as well as future tenant protections that are added to Title 11.
Council Direction:If the City Council would like to add an anti-retaliation provision to the Tenant Protections title of the municipal code, staff would present a proposed ordinance to the City Council for consideration in June.
Eviction Protections
Existing Program Capacity
The Rent Program currently administers the rent stabilization ordinance. When the City Council adopted the Rent Stabilization Ordinance, it was projected that implementation of the ordinance would require dedicated staffing to engage in public education and enforcement activities, respond to tenant and landlord questions, process petitions, and implement the other functions included in the ordinance. Requested staffing included on one full-time Deputy City Attorney and one Administrative Analysis. The funding for this request was not approved, and the Rent Program has no dedicated staff. It is anticipated Antioch City Council Report
May 9, 2023 Agenda Item #5 4
that Rent Program costs will be recovered through a fee program. As a result, the RSO is not fully implemented.
The Rent Program regularly receives requests for information from tenants and landlords by voicemail and email. A number of tenants have reported that they resolved landlord compliance issues by providing information about the RSO to their landlord. Many landlords have expressed a desire to understand their obligations and obtain the necessary forms in order to be in compliance. Currently, most of these requests are addressed within 1-2 weeks. Most questions received by the Rent Program pertain to the application of the RSO or its exemptions to a particular unit, the petition process, and the current rent increase limit. Based on the number of requests received, there is a need for education and outreach for tenants living in larger apartment complexes, as well as the property management. Information and documents related to the RSO are available on the Rent Program website. No workshops or outreach campaigns have been conducted.
Additional Program Capacity
If the City Council decides to move forward with eviction protections, staff will return with more detailed information about anticipated staffing needs based on varying levels of City involvement with the local restrictions. At minimum, legal support is needed to draft the ordinance(s) and implementing regulations, as well as provide technical advice to the public and non-attorney personnel. Administrative support staff is needed to prepare informational materials and respond to questions. Additional staff would be needed if the City will be involved in monitoring compliance, supporting tenants, resolving disputes, and enforcement.
The City of Alameda Rent Program2 is administered by the City Attorney’s Office.
Alameda has budgeted 9.35 FTE for its Rent Program. A list of dedicated staff positions for the Alameda Rent Program is in the table below. The annual budget of this program is $2M, which is funded by program fees. The Alameda program includes a Rental Unit Registry, as well as rent stabilization, just cause eviction, and mediation programs.
The City of Richmond Rent Program3 is administered by an appointed Rent Board.
Richmond has budgeted 13 FTE for its Rent Program. A list of dedicated staff positions for the Richmond Rent Program is in the table below. The annual budget of this program is $3.62M, which is funded by program fees. The Richmond program includes a Rent
2 To view the Alameda Rent Program Annual Report, see
https://www.alamedarentprogram.org/files/sharedassets/housingauth/resources/2022-rent-program- annual-report.pdf.
3 To view the most recently available Richmond Rent Program Annual Report, see https://www.ci.richmond.ca.us/DocumentCenter/View/59562/FY19-20-and-FY-20-21-Annual-Report-Final.
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May 9, 2023 Agenda Item #5 5
Registry, which requires greater administrative support than a Rental Unit Registry, as well as rent stabilization, just cause eviction, and mediation programs.
City of Alameda
Rent Program
City of Richmond
Rent Program
City of Antioch
Rent Program
Population 76,362 115,639 114,794
Rental Units 14,196 18,150 13,960*
Budgeted FTEs 9.35 13 TBD
Program Budget
(Annual) $2M $3.62M TBD
Dedicated
Program StaffDirector of Rent Program
Rent Program Manager
Special Counsel
Special Counsel
Rent Program/Housing
Specialist
Rent Program/ Housing
Specialist
Rent Program/Housing
Specialist
Rent Program Assistant
Paralegal & Housing
Specialist
Executive Director
Deputy Director
General Counsel
Staff Attorney
Hearing Examiner
Senior Rent Program
Services Analyst
Senior Rent Program
Services Analyst
Rent Program Services
Analyst I
Rent Program Services
Analyst II
Administrative Aide
Administrative Aide
Administrative Aide
Administrative Student
Intern
TBD
* Estimate based on available data. A full Rental Unit Registry would allow the City to collect more accurate information regarding rental units in Antioch.
Anti-Harassment Protection
There are no City harassment protections for tenants. If desired, the City Council could adopt an ordinance making it unlawful for a residential landlord to take or fail to take specified actions related to the tenant or rental property in bad faith. The ordinance would also specify the remedies available to tenants who are subject to a prohibition act.
Examples of anti-harassment ordinances in other cities (Richmond, Concord, and Alameda) are attached.
Council Direction: If the City Council would like to proceed with anti-harassment protections, staff would return with discussion item on program budget, staffing, timeline, Antioch City Council Report
May 9, 2023 Agenda Item #5 6
and options for policy decisions. If the City Council prefers one of the attached example ordinances, it would be used as a starting point for further refinement based on additional direction.
“ Just Cause”
There is not a City requirement that a landlord have just cause for residential eviction. If desired, the City Council could adopt an ordinance refining and further regulating the no fault causes.
Many local ordinances focus on questions that include, but are not limited to, the following.
Scope of application:
• Include single-family homes in which the owner does not live? • Include units built in the last 15 years?
• Include units of tenants who have resided in their units for less than twelve months?
Right to return to unit:
• Should a tenant have a “right to return,” meaning that if the unit previously occupied by the tenant is again made available to rent, should the landlord be required to offer it to the former tenant?
• If there is a “right to return,” should the initial rent upon return be the rent at the time of eviction?
• Should there be a time limit on the right to return?
Remodels:
• What constitutes a substantial remodel as a permitted no-fault just cause? • What should happen if a short-term remodel is necessary for health and safety reasons.
Relocation payment:
• Is the equivalent of one month’s rent sufficient compensation for a no fault eviction?
• If it is not, what is fair compensation?
Some eviction protection ordinances address members of the community for which evictions are seen as especially disruptive. For example, some ordinances prohibit evictions that would cause school-age children to move during the school year. Some ordinances require landlords to give seniors more time to relocate and/or grant additional compensation to seniors.
Council Direction:If the City Council would like to proceed with just cause eviction, staff would return with discussion item on program budget, staffing, timeline, examples of ordinances, and options for policy decisions. Whether it is a separate ordinance or included with a just cause eviction ordinance, staff recommends the City Council consider the question of adopting regulations under the Ellis Act pertaining to evictions based on the rental unit being removed from the rental market.
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May 9, 2023 Agenda Item #5 7
BACKGROUND
Rental Unit Registry
A rental unit registry provides accurate and comprehensive information that is used to monitor regulation programs, track code enforcement, calculate and assess fee programs, and provide information directly to landlords and tenants. This type of database is created by requiring landlords to register their rental units.
The Finance Department administers the Residential Landlord Business License Program, which requires all residential landlords to have a landlord business license. As a result, the City already has a database of residential landlords. In adopting the Rent Stabilization Ordinance, the City Council authorized a rental unit registry. To implement this registry, the Rent Program has been working with the Finance Department to expand the landlord business license application to include information on individual rental units.
It is further anticipated that program fees relating to rental units will also be administered through this existing central system.
Anti-Retaliation
Anti-retaliation policies bar landlords from retaliating against a tenant because the tenant has exercised or asserted certain legal rights, such as reporting habitability concerns to a governmental agency regarding the habitability of the unit or notifying the landlord that a proposed rent increase exceeds the rent stabilization limit.
Eviction Protections
“Eviction” is the act of dispossessing a tenant of a rental property and includes acts that result in the removal of the tenant from the property. In this context, “eviction” includes any termination of a tenancy caused by a landlord and is not limited to evictions involving legal proceedings. “Constructive eviction” occurs when a landlord has acted (or failed to act) in a way that renders the rental property uninhabitable. This could include failing to maintain the property in a habitable condition, making threats or other acts of intimidation, and otherwise interfering with the tenant’s quiet enjoyment of the property. “Eviction protections” are a category of policies that regulate the grounds for eviction and the eviction process and provide tenants certain rights relating to eviction. The California Tenant Protection Act of 2019, Civil Code Sections 1945.2, 1947.12, and 1947.13 (“CPTA”) provides eviction protections to applicable tenants in the State. Cities may adopt additional local eviction protections as long as they are within the city’s authority and do not conflict with State or federal law. Many local eviction protections provide an Antioch City Council Report
May 9, 2023 Agenda Item #5 8
affirmative legal defense for a tenant who is being served with an unlawful detainer suit by a landlord.
Anti-Harassment Protection
Tenant harassment occurs when a landlord uses aggressive methods, coercion, fraud, or intimidation to cause the tenant to vacate the rental property and is a type of “constructive eviction.” State law provides some protection and remedies to tenants who experience tenant harassment. Under Civil Code § 1940.2, a landlord cannot unlawfully force a tenant out of their apartment or home using the following methods:
Engaging in forceful, threatening, or menacing conduct; Disclosing information regarding the perceived immigration or citizenship status of the tenant or someone close to them;
Threatening to call immigration authorities to force a tenant out; Interfering with the tenant's right to quiet enjoyment of their property; Entering the rental unit without the tenant's consent in substantial violation of the law; and
Taking, depriving, or removing the tenant's property from their home without permission.
A landlord who has illegally harassed a tenant may have to pay civil penalties up to $2,000 for each instance of harassment. A landlord that discloses information regarding the tenant's immigration or citizenship status to a government official for the purpose of harassing, intimidating, or retaliating against the tenant will be ordered to pay mandatory statutory damages in an amount of 6 to 12 times the monthly rent.
There are limitations to this State law remedy. A tenant seeking relief under State law would need to bring a civil suit against the landlord and prove the landlord acted for the purpose of influencing the tenant to vacate their dwelling. Many tenants do not have the resources to seek this type of remedy, and there is no provision to recover attorneys fees. “ Just Cause”
A “just cause” eviction policy (“Just Cause”) is a form of eviction protection that seeks to prevent arbitrary, retaliatory, or discriminatory evictions. Just Cause can prevent displacement and promote tenant stability—especially in neighborhoods that are at risk of gentrification—by limiting the reasons for which a landlord can evict a tenant. Although Just Cause restricts the grounds for eviction, it maintains landlord rights to enforce the terms of a lawful rental agreement and terminate a tenancy for noncompliance.
A “just cause” is a circumstance under which a landlord is permitted to evict a tenant.
Common examples of “just cause” for evictions include tenants failing to pay rent, illegal use of a rental unit, tenant breach of a material lease term, and tenant nuisance activity.
A city’s ability to enact tenant protections is both limited and authorized by the Ellis Act and the CPTA.
Antioch City Council Report
May 9, 2023 Agenda Item #5 9
Ellis Act
The Ellis Act, Government Code Sections 7060 et seq., preserves a landlord’s right to evict a tenant when the landlord decides to remove their dwelling units from the rental housing market. A landlord exercising their rights under the Ellis Act, must serve written notice of the eviction at least 120 days before the tenant is evicted. If the tenant is disabled or at least 62 years old and has lived in the residence for over a year, a landlord must serve written notice at least one year prior to the eviction.
Although the Ellis Act protects a landlord’s right to “go out of business” and preempts inconsistent local regulations, it does not preempt restrictions on other grounds for eviction. The Ellis Act also expressly authorizes cities to regulate other aspects of the landlord-tenant relationship when a landlord does exercise their rights under the Act.
Specifically, the Ellis Act authorizes a city to adopt an ordinance that:
1. Requires landlords withdrawing from the rental market to file a notice under penalty of perjury that provides certain information, such as the names of the tenants and applicable rent, AND have the notice be recorded against the property.
2. Requires landlords to give tenants notice of their rights to relocation assistance, where applicable.
3. Requires landlords, for a period of up to ten years after withdrawal of a rental unit, to notify the tenants when the withdrawn unit will be re-let and to provide the tenant a first right to accept the re-let unit.
4. Requires landlords to re-let the withdrawn units at the same rate as at the time of eviction for five years after the eviction.
In sum, although the Ellis Act guarantees a right to evict under specific circumstances, a city may provide certain rights to tenants who will be, or have been, evicted due to withdrawal of the unit from the rental market.
California Tenant Protection Act
The CPTA, which establishes some statewide eviction protections for applicable tenants, took effect on January 1, 2020 and is currently set to sunset on January 1, 2030. Before the CTPA, a landlord was permitted to terminate a tenancy without providing a reason.
Today, the CPTA requires “just cause,” as provided in an enumerated list of “tenant at- fault” and “no-fault” bases, to evict. Generally, a tenant is “at fault” when they violate the terms of the lease or prevailing law (which is often cited in the lease). A “no fault” eviction takes place when a tenant is evicted for allowable reasons that are beyond the control of the tenant.
The CPTA protects tenants living in non-exempt residential rental units who have continuously and lawfully occupied the unit for at least 12 months. Tenants who live in Antioch City Council Report
May 9, 2023 Agenda Item #5 10
an exempt rental unit or who have occupied a rental unit for less than 12 months are not protected by the CPTA.
The CPTA permits eviction based on any of the following “tenant at-fault” reasons:
Default in payment of rent;
Breach of material term of the lease, after being issued written notice to correct the violation;
Maintenance or commission of nuisance;
Maintenance or commission of waste;
Refusal to execute written extension or renewal of expired lease for additional term of similar duration with similar provisions, after written request or demand by landlord;
Criminal activity on rental property by tenant;
Use of property for unlawful purpose;
Assignment or sublease of rental property in violation of lease; Refusal to allow owner to enter rental property as authorized by law; If employee, agent, or licensee of the landlord, failure to vacate rental property after termination as an employee, agent, or a licensee; or Failure to deliver possession of rental property after providing owner written notice of tenant’s intention to terminate the lease.
The CPTA permits eviction based on any of the following “no-fault” reasons:
Intent to demolish or to “substantially remodel” the residential property.
Owner, spouse, domestic partner, children, grandchildren, parents or grandparents intends to occupy the unit (note: for new or renewed leases entered into on or after July 1, 2020, the tenant must agree to this in writing; Withdrawal of the property from the rental market;
Compliance with a government or court order or local ordinance that necessitates vacating the premises; or
Demolition or substantial remodel of the unit.
The CPTA provides applicable tenants a right to receive relocation assistance from the landlord if the eviction is based on any “no-fault” grounds. The amount of relocation assistance that must be paid under the CPTA is an amount equal to one month of rent.
This assistance payment may be paid in one of two ways at the option of the landlord:
payment to the tenant within 15 days of service of the notice to terminate or waiver of the last month’s rent. A tenant is not entitled to relocation assistance if a court or government agency determined an order or need to vacate is due to conditions caused by the tenant, The CPTA does not apply to tenants residing in any of the following rental units:
Units constructed in the last 15 years (on a rolling basis); Antioch City Council Report
May 9, 2023 Agenda Item #5 11
Units restricted by deed limiting affordability to low or moderate-income households;
Dormitories owned and operated by schools;
Single family, owner-occupied residences where owner rents two or fewer units, including ADUs and JADUs;
Housing units in which owner shares a bathroom or kitchen with tenant, and the unit is owner’s primary residence;
Duplexes in which the owner has resided as their principal residence since the beginning of the tenancy, so long as the owner continues to occupy the duplex.
Single family homes and condominiums, if both of the following are true:
The property is not owned by a real estate trust, corporation, or LLC with at least one corporate member, and
Tenant has been provided written notice that the rental property is not subject to the CTPA; or
Housing provided by nonprofit hospital, church, extended care facility, licensed extended care facility for the elderly, or adult residential facility; or Transient and tourist hotel occupancies.
ATTACHMENTS
A. Antioch Rent Program brochure—Tenant FAQs: 10 Answers to Tenant Questions about the Rent Stabilization Ordinance
B. Antioch Rent Program brochure—Landlord FAQs: 10 Answers to Landlord Questions about the Rent Stabilization Ordinance
C. Examples of Anti-Harassment Ordinances (Richmond, Concord, Alameda)
5 Punto del orden
del día #
INFORME DEL PERSONAL AL CONSEJO MUNICIPAL
FECHA: Reunión ordinaria del 9 de mayo de 2023
TO: Honorable Alcalde y Miembros del Concejo Municipal
PRESENTADA POR: Rachel Hundley, Abogada Asistente de la Ciudad
APROBADO POR: Thomas Lloyd Smith, Abogado de la Ciudad
ASUNTO: Presentación y discusión sobre políticas y programas de protección de inquilinos, incluido el programa de alquiler, el acoso y el desalojo por causa justa
ACCIÓN RECOMENDADA
Se recomienda que el Concejo Municipal reciba una presentación y de dirección sobre la próxima fase de las políticas y programas de protección de inquilinos.
IMPACTO FISCAL
No hay impacto fiscal de la discusión y la dirección bajo este punto. Sin embargo, la plena aplicación de la Ordenanza de estabilización de alquileres y la adición de nuevas políticas de protección de los inquilinos requerirán un estudio de tarifas y una dotación de personal considerable, incluido el apoyo jurídico y administrativo. El personal para el Programa de Alquiler, incluye las funciones adicionales relacionadas con los programas contra el acoso y el desalojo por causa justa, se financiaría con las tarifas del Programa de Alquiler. La dirección sobre los programas futuros anticipados ayudará a la Oficina del Fiscal de la Ciudad a desarrollar un estudio de tarifas para respaldar las posibles tarifas futuras del programa.
DISCUSIÓN
Políticas de protección de inquilinos de Antioch
Políticas actuales; Políticas en desarrollo
El Concejo Municipal ha adoptado una variedad de políticas y programas para proteger la seguridad, la salud y el bienestar de los inquilinos residenciales. A principios de este año, el Concejo Municipal ordenó al personal que actualizara e implementara el programa de inspección de alquileres de la Ciudad para garantizar que el stock de viviendas de alquiler existente se mantenga en condiciones habitables. Se anticipa que Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 2
el Concejo Municipal considerará una ordenanza relacionada con esta actualización a finales de este año.
El otoño pasado, el Concejo Municipal adoptó una Ordenanza de Estabilización de Alquileres ("RSO") para regular los aumentos de alquiler para unidades de alquiler que la Ciudad está autorizada por la ley estatal para regular. Se adjuntan copias de folletos informativos para inquilinos y propietarios sobre el Programa de Alquiler de Antioch. El Concejo Municipal también financia y colabora con organizaciones asociadas y otros proveedores que asesoran a inquilinos y propietarios sobre los derechos y obligaciones estatales y federales y ayudan a acceder a los recursos disponibles.
Políticas adicionales identificadas para su consideración En sus discusiones sobre la vivienda y las protecciones de los inquilinos y su aprobación inicial de la Actualización del Elemento de Vivienda 2023-2031 de la Ciudad de Antioch ("Elemento de Vivienda"), el Concejo Municipal ha identificado políticas y programas adicionales de protección de inquilinos para su consideración. 1 Los miembros del Concejo Municipal también han solicitado que los temas de desalojo por causa justa y protección contra el acoso de inquilinos se agreguen a una agenda para discusión.
El Plan de Acción de Vivienda Justa de la Ciudad (Elemento de Vivienda, Tabla 3-4), es un programa de acciones de la Ciudad para abordar la discriminación pasada y presente en la vivienda, incluyendo patrones y disparidades en las oportunidades. El Plan de Acción de Vivienda Justa establece que la Ciudad tomará medidas para "Proteger a los residentes existentes del desplazamiento" (Área de Acción 4) al "establecer protecciones para los inquilinos que promuevan la intención de AB 1482 con posibles medidas relacionadas con el control de alquileres, antiacoso, causa justa y ordenanzas de derecho a un abogado; así como políticas de reubicación, documentación y derecho al retorno en casos de desalojo".
El cronograma previsto para esta acción es tener un plan de dotación de personal y un diseño de programa establecidos para abril de 2024.
Por separado, el Capítulo 7 del Elemento de Vivienda proporciona una lista de gobiernos,objetivos cuantificados y políticas para el mantenimiento, preservación y desarrollo de viviendas en Antioch. Uno de esos objetivos es "Proporcionar igualdad de oportunidades de vivienda para todos los residentes actuales y futuros de Antioch" (Objetivo 5) "Reducir el desplazamiento de las comunidades de color de bajos ingresos al mejorar las protecciones para inquilinos y propietarios vulnerables y preservar viviendas asequibles en áreas que se están gentrificando o en riesgo de gentrificación" (Política 5.4).
1 Aunque el Concejo Municipal aprobó el 6ésimo Actualización del elemento de vivienda del ciclo el 23 de enero de 2023, no fue aceptado por el Departamento de Vivienda y Desarrollo Comunitario de California y regresará al Concejo Municipal en una fecha futura.
Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 3
Bajo el Programa 5.1.8, la Ciudad implementará esta meta de Vivienda Justa y el objetivo de la política contra el desplazamiento, en parte, mediante el desarrollo de protecciones para inquilinos en toda la ciudad. Las posibles políticas de protección de inquilinos incluyen "antiacoso, desalojo por causa justa, Ley de Oportunidad de Compra de Inquilinos (TOPA), Ley de Oportunidad de Compra Comunitaria (COPA) y estabilización de alquileres".
El cronograma de implementación provisto para este programa es iniciar un proceso de participación pública y divulgación para junio de 2023.
Discusión y dirección del Concejo Municipal
Nota: Véase la sección Antecedentes al final de este informe del personal técnico para obtener resúmenes de los conceptos de política y las políticas existentes relacionadas con cada uno de los temas de discusión a continuación.
Registro de Unidades de Alquiler
El registro de unidadesde alquiler autorizado por la RSO se refiere únicamente a las unidades de alquiler reguladas por la RSO. Un registro de todas las unidades de alquiler en la Ciudad permitiría al actual Programa de Alquiler verificar y rastrear las exenciones bajo la RSO. Un registro completo también apoyaría el programa de inspección de alquileres, que actualmente incluye un requisito de registro separado, y otros programas anticipados de protección de inquilinos.
El personal ha preparado una ordenanza en anticipación del programa actualizado de inspección de alquiler, políticas adicionales de protección de inquilinos y un registro completo de unidades de alquiler administrado con el programa de licencias comerciales para propietarios. Esta ordenanza también autorizaría al Departamento de Finanzas a cobrar tarifas relacionadas con las unidades de alquiler si es adoptada por el Concejo Municipal.
Dirección del Concejo: Si el Concejo Municipal desea proceder con estos cambios para facilitar un registro completo de unidades de alquiler, el personal presenta la ordenanza propuesta al Concejo Municipal en junio.
Anti-Represalias
Se recomienda que se agregue una prohibición contra represalias al Título 11, Protecciones para inquilinos. Esta disposición se aplicaría a las protecciones existentes, como la Ordenanza de Estabilización de Alquileres, así como a las futuras protecciones para inquilinos que se agregan al Título 11.
Dirección del Consejo: Si el Concejo Municipal desea agregar una disposición contra represalias al título de Protección de Inquilinos del código municipal, el personal presentaría una ordenanza propuesta al Concejo Municipal para su consideración en junio.
Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 4
Protecciones de desalojo
Capacidad del programa existente
El Programa de Alquileres administra actualmente la ordenanza de estabilización de alquileres. Cuando el Concejo Municipal adoptó la Ordenanza de Estabilización de Alquileres, se proyectó que la implementación de la ordenanza requeriría personal dedicado para participar en actividades de educación pública y cumplimiento, responder a las preguntas de inquilinos y propietarios, procesar peticiones e implementar las otras funciones incluidas en la ordenanza. El personal solicitado incluyó un Fiscal Adjunto de la Ciudad a tiempo completo y un Análisis Administrativo. Los fondos para esta solicitud no fueron aprobados, y el Programa de Alquiler no tiene personal dedicado. Se anticipa que los costos del Programa de Alquiler se recuperarán a través de un programa de tarifas. Como resultado, la RSO no se implementa plenamente.
El Programa de Alquiler recibe regularmente solicitudes de información de inquilinos y propietarios por correo de voz y correo electrónico. Varios inquilinos han informado que resolvieron los problemas de cumplimiento del propietario al proporcionar información sobre la RSO a su arrendador. Muchos propietarios han expresado su deseo de comprender sus obligaciones y obtener los formularios necesarios para cumplir.
Actualmente, la mayoría de estas solicitudes se abordan dentro de 1-2 semanas. La mayoría de las preguntas recibidas por el Programa de Alquiler se refieren a la aplicación de la RSO o sus exenciones a una unidad en particular, el proceso de petición y el límite actual de aumento de alquiler. Según el número de solicitudes recibidas, existe la necesidad de educación y divulgación para los inquilinos que viven en complejos de apartamentos más grandes, así como para la administración de la propiedad. La información y los documentos relacionados con la RSO están disponibles en el sitio web del Programa de Alquiler. No se han realizado talleres ni campañas de divulgación.
Capacidad adicional del programa
Si el Concejo Municipal decide seguir adelante con las protecciones de desalojo, el personal regresará con información más detallada sobre las necesidades anticipadas de personal basadas en los diferentes niveles de participación de la Ciudad con las restricciones locales. Como mínimo, se necesita apoyo legal para redactar la(s) ordenanza(s) y los reglamentos de aplicación, así como proporcionar asesoramiento técnico al público y al personal que no es abogado. Se necesita personal de apoyo administrativo para preparar materiales informativos y responder a las preguntas. Se necesitaría personal adicional si la Ciudad participará en el monitoreo del cumplimiento, el apoyo a los inquilinos, la resolución de disputas y la aplicación.
El Programa de Alquiler de la Ciudad de Alameda es administrado por la Oficina del Fiscal de la Ciudad. Alameda ha presupuestado 9.35 empleados de tiempo completo para su Programa de Alquiler. Una lista de puestos de personal dedicados para el Programa de Alquiler de Alameda se encuentra en la tabla a continuación. El presupuesto anual de este programa es de $ 2 millones, que se financia con las tarifas Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 5
del programa. El programa de Alameda incluye un Registro de Unidades de Alquiler, así como programas de estabilización de alquiler, desalojo por causa justa y mediación.2 El Programa de Alquiler de la Ciudad de Richmond es administrado por una Junta de Alquileres designada. Richmond ha presupuestado 13 empleados de tiempo completo para su Programa de Alquiler. Una lista de puestos de personal dedicados para el Programa de Alquiler de Richmond se encuentra en la tabla a continuación. El presupuesto anual de este programa es de $ 3.62 millones, que se financia con las tarifas del programa. El programa de Richmond incluye un Registro de Alquileres, que requiere mayor apoyo administrativo que un Registro de Unidades de Alquiler, así como programas de estabilización de alquileres, desalojo por causa justa y mediación.3
Programa de Alquiler
ciudad de Alameda
Programa de alquiler de
la ciudad de Richmond
Programa de
alquiler de la
ciudad de
Antioch
Población 76,362 115,639 114,794
Unidades de
alquiler 14,196 18,150 13,960*
ETC
presupuestados 9.35 13 TBD
Presupuesto por
programas
(anual)
$ 2 millones $ 3,62 millones TBD
Personal
dedicado del
programa
Director del Programa de
Alquiler
Gerente del Programa de
Alquiler
Asesor Especial
Asesor Especial
Programa de
Alquiler/Especialista en
Vivienda
Programa de alquiler /
Especialista en vivienda
Director Ejecutivo
Subdirector
Asesor Jurídico
Abogado del Personal
Examinador auditivo
Analista Senior de
Servicios del Programa
de Alquiler
Analista Senior de
Servicios del Programa
de Alquiler
TBD
2 Para ver el Informe Anual del Programa de Alquiler de Alameda, consulte https://www.alamedarentprogram.org/files/sharedassets/housingauth/resources/2022-rent-program- annual-report.pdf.
3 Para ver el Informe Anual del Programa de Alquileres de Richmond disponible más recientemente, consulte https://www.ci.richmond.ca.us/DocumentCenter/View/59562/FY19-20-and-FY-20-21-Annual- Report-Final.
Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 6
Programa de Alquiler
ciudad de Alameda
Programa de alquiler de
la ciudad de Richmond
Programa de
alquiler de la
ciudad de
Antioch
Programa de
Alquiler/Especialista en
Vivienda
Asistente del Programa
de Alquiler
Especialista Paralegal y
de Vivienda
Analista de Servicios del
Programa de Alquiler I
Analista de Servicios del
Programa de Alquiler II
Asistente Administrativo
Asistente Administrativo
Asistente Administrativo
Estudiante Administrativo
Pasante
* Estimación basada en los datos disponibles. Un Registro de Unidades de Alquiler completo permitiría a la Ciudad recopilar información más precisa sobre las unidades de alquiler en Antioch.
Protección contra el acoso
No hay protecciones contra el acoso de la Ciudad para los inquilinos. Si lo desea, el Concejo Municipal podría adoptar una ordenanza que haga ilegal que un propietario residencial tome o no tome acciones específicas relacionadas con el inquilino o la propiedad de alquiler de mala fe. La ordenanza también especificaría los recursos disponibles para los inquilinos que están sujetos a una ley de prohibición. Se adjuntan ejemplos de ordenanzas contra el acoso en otras ciudades (Richmond, Concord y Alameda).
Dirección del Consejo: Si el Concejo Municipal desea proceder con las protecciones contra el acoso, el personal regresaría con un tema de discusión sobre el presupuesto del programa, el personal, el cronograma y las opciones para las decisiones políticas. Si el Concejo Municipal prefiere una de las ordenanzas de ejemplo adjuntas, se usaría como punto de partida para un mayor refinamiento basado en instrucciones adicionales. " Causa justa"
No hay un requisito de la Ciudad de que un propietario tenga una causa justa para el desalojo residencial. Si lo desea, el Concejo Municipal podría adoptar una ordenanza que refina y regula aún más las causas sin culpa.
Muchas ordenanzas locales se centran en preguntas que incluyen, pero no se limitan a, las siguientes.
La amplitud de aplicación:
¿Incluir viviendas unifamiliares en las que no vive el propietario? ¿Incluye unidades construidas en los últimos 15 años?
Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 7
¿Incluir unidades de inquilinos que han residido en sus unidades por menos de doce meses?
Derecho a volver a la unidad:
¿Debería un inquilino tener un "derecho a regresar", lo que significa que si la unidad previamente ocupada por el inquilino se pone nuevamente a disposición para alquilar, ¿se debe exigir al propietario que se la ofrezca al antiguo inquilino?
Si existe un "derecho de devolución", ¿debería el alquiler inicial a la devolución ser el alquiler en el momento del desalojo?
¿Debería haber un límite de tiempo para el derecho al retorno? Remodelaciones:
¿Qué constituye una remodelación sustancial como una causa justa permitida sin culpa?
¿Qué debería suceder si una remodelación a corto plazo es necesaria por razones de salud y seguridad?
Pago de reubicación:
¿Es el equivalente a un mes de alquiler una compensación suficiente para un desalojo sin culpa?
Si no es así, ¿qué es una compensación justa?
Algunas ordenanzas de protección contra el desalojo se dirigen a los miembros de la comunidad para los cuales los desalojos se consideran especialmente perjudiciales. Por ejemplo, algunas ordenanzas prohíben los desalojos que causarían que los niños en edad escolar se muden durante el año escolar. Algunas ordenanzas requieren que los propietarios les den a las personas mayores más tiempo para reubicarse y / o otorguen una compensación adicional a las personas mayores.
Dirección del Consejo: Si el Concejo Municipal desea proceder con el desalojo por causa justa, el personal regresaría con un tema de discusión sobre el presupuesto del programa, el personal, el cronograma, ejemplos de ordenanzas y opciones para decisiones políticas. Ya sea que se trate de una ordenanza separada o incluida con una ordenanza de desalojo por causa justa, el personal recomienda que el Concejo Municipal considere la cuestión de adoptar regulaciones bajo la Ley Ellis relacionadas con los desalojos basados en la unidad de alquiler que se elimina del mercado de alquiler.
ANTECEDENTE
Registro de Unidades de Alquiler
Un registro de unidades de alquiler proporciona información precisa y completa que se utiliza para monitorear los programas de regulación, rastrear la aplicación del código, calcular y evaluar los programas de tarifas y proporcionar información directamente a los propietarios e inquilinos. Este tipo de base de datos se crea exigiendo a los propietarios que registren sus unidades de alquiler.
Reporte del Concejo Municipal de Antioch
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El Departamento de Finanzas administra el Programa de Licencia de Negocios de Propietarios Residenciales, que requiere que todos los propietarios residenciales tengan una licencia comercial de propietario. Como resultado, la Ciudad ya tiene una base de datos de propietarios residenciales. Al adoptar la Ordenanza de Estabilización de Alquileres, el Concejo Municipal autorizó un registro de unidades de alquiler. Para implementar este registro, el Programa de Alquiler ha estado trabajando con el Departamento de Finanzas para ampliar la solicitud de licencia comercial del propietario para incluir información sobre unidades de alquiler individuales. Además, se prevé que las tarifas del programa relacionadas con las unidades de alquiler también se administrarán a través de este sistema central existente.
Anti-Represalias
Las políticas antirrepresalias prohíben a los propietarios tomar represalias contra un inquilino porque el inquilino ha ejercido o hecho valer ciertos derechos legales, como informar inquietudes de habitabilidad a una agencia gubernamental con respecto a la habitabilidad de la unidad o notificar al propietario que un aumento de alquiler propuesto excede el límite de estabilización del alquiler.
Protección Contra desalojos
"Desalojo" es el acto de desposeer a un inquilino de una propiedad de alquiler e incluye actos que resultan en la eliminación del inquilino de la propiedad. En este contexto, el "desalojo" incluye cualquier terminación de un arrendamiento causado por un propietario y no se limita a los desalojos que involucran procedimientos legales. El "desalojo constructivo" ocurre cuando un propietario ha actuado (o no ha actuado) de una manera que hace que la propiedad de alquiler sea inhabitable. Esto podría incluir no mantener la propiedad en condiciones habitables, hacer amenazas u otros actos de intimidación e interferir con el disfrute tranquilo de la propiedad por parte del inquilino.
Las "protecciones de desalojo" son una categoría de políticas que regulan los motivos para el desalojo y el proceso de desalojo y proporcionan a los inquilinos ciertos derechos relacionados con el desalojo. La Ley de Protección de Inquilinos de California de 2019, Secciones 1945.2, 1947.12 y 1947.13 del Código Civil ("CPTA") proporciona protecciones de desalojo a los inquilinos aplicables en el Estado. Las ciudades pueden adoptar protecciones locales adicionales de desalojo siempre que estén dentro de la autoridad de la ciudad y no entren en conflicto con la ley estatal o federal. Muchas protecciones locales de desalojo proporcionan una defensa legal afirmativa para un inquilino que está recibiendo una demanda de retención ilegal por parte de un propietario.
Protección contra el acoso
El acoso al inquilino ocurre cuando un propietario utiliza métodos agresivos, coerción, fraude o intimidación para hacer que el inquilino desocupe la propiedad de alquiler y es un tipo de "desalojo constructivo". La ley estatal proporciona cierta protección y recursos a los inquilinos que experimentan acoso de inquilinos. Bajo el Código Civil § 1940.2, un Reporte del Concejo Municipal de Antioch
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propietario no puede forzar ilegalmente a un inquilino a salir de su apartamento o casa utilizando los siguientes métodos:
Participar en una conducta forzante o amenazante;
Revelar información sobre el estado migratorio o de ciudadanía percibido del inquilino o alguien cercano a ellos;
Amenazar con llamar a las autoridades de inmigración para obligar a un inquilino a salir;
Interferir con el derecho del inquilino al disfrute tranquilo de su propiedad; Entrar en la unidad de alquiler sin el consentimiento del inquilino en violación sustancial de la ley; y
Tomar, privar o quitar la propiedad del inquilino de su hogar sin permiso.
Un propietario que ha acosado ilegalmente a un inquilino puede tener que pagar multas civiles de hasta $ 2,000 por cada caso de acoso. Un arrendador que divulgue información sobre el estado migratorio o de ciudadanía del inquilino a un funcionario del gobierno con el propósito de acosar, intimidar o tomar represalias contra el inquilino recibirá la orden de pagar daños legales obligatorios por un monto de 6 a 12 veces el alquiler mensual.
Existen limitaciones a este recurso de la ley estatal. Un inquilino que busque alivio bajo la ley estatal tendría que presentar una demanda civil contra el propietario y probar que el propietarioactuó con el propósito de influir en el inquilino para que desaloje su vivienda. Muchos inquilinos no tienen los recursos para buscar este tipo de remedio, y no hay ninguna disposición para recuperar los honorarios de los abogados. " Causa justa"
Una política de desalojo "just cause" ("Causa Justa") es una forma de protección contra el desalojo que busca prevenir desalojos arbitrarios, de represalia o discriminatorios.
Just Cause puede prevenir el desplazamiento y promover la estabilidad del inquilino, especialmente en vecindarios que están en riesgo de gentrificación, al limitar las razones por las cuales un propietario puede desalojar a un inquilino. Aunque Just Cause restringe los motivos de desalojo, mantiene los derechos del propietario para hacer cumplir los términos de un contrato de alquiler legal y rescindir un arrendamiento por incumplimiento.
Una "causa justa" es una circunstancia bajo la cual se le permite a un propietario desalojar a un inquilino. Los ejemplos comunes de "causa justa" para los desalojos incluyen inquilinos que no pagan el alquiler, uso ilegal de una unidad de alquiler, incumplimiento por parte del inquilino de un plazo material de arrendamiento y actividad molesta del inquilino. La capacidad de una ciudad para promulgar protecciones para inquilinos es limitada y autorizada por la Ley Ellis y la CPTA.
Ley Ellis
La Ley Ellis, Secciones 7060 y siguientes del Código de Gobierno, preserva el derecho del propietario a desalojar a un inquilino cuando el propietario decide retirar sus unidades Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 10
de vivienda del mercado de viviendas de alquiler. Un propietario que ejerce sus derechos bajo la Ley Ellis, debe notificar por escrito el desalojo al menos 120 días antes de que el inquilino sea desalojado. Si el inquilino está discapacitado o tiene al menos 62 años de edad y ha vivido en la residencia durante más de un año, un propietario debe notificar por escrito al menos un año antes del desalojo.
Aunque la Ley Ellis protege el derecho de un propietario a "cerrar el negocio" y se adelanta a las regulaciones locales inconsistentes, no se adelanta a las restricciones por otros motivos de desalojo. La Ley Ellis también autoriza expresamente a las ciudades a regular otros aspectos de la relación propietario-inquilino cuando un propietario ejerce sus derechos en virtud de la Ley.
Específicamente, la Ley Ellis autoriza a una ciudad a adoptar una ordenanza que:
1. Exigir a los propietarios que se retiran del mercado de alquiler que presenten un aviso bajo pena de perjurio que proporcione cierta información, como los nombres de los inquilinos y el alquiler aplicable, Y que el aviso se registre contra la propiedad.
2. Exigir a los propietarios que notifiquen a los inquilinos sus derechos a la asistencia de reubicación, cuando corresponda.
3. Exigir a los propietarios, por un período de hasta diez años después del retiro de una unidad de alquiler, que notifiquen a los inquilinos cuándo se volverá a alquilar la unidad retirada y que proporcionen al inquilino un primer derecho para aceptar la unidad de realquiler.
4. Requiere que los propietarios vuelvan a alquilar las unidades retiradas al mismo ritmo que en el momento del desalojo durante cinco años después del desalojo.
En resumen, aunque la Ley Ellis garantiza el derecho a desalojar en circunstancias específicas, una ciudad puede otorgar ciertos derechos a los inquilinos que serán, o han sido, desalojados debido a la retirada de la unidad del mercado de alquiler.
Ley de Protección al Inquilino de California
La CPTA, que establece algunas protecciones de desalojo en todo el estado para los inquilinos aplicables, entró en vigencia el 1 de enero de 2020 y actualmente expirará el 1 de enero de 2030. Antes de la C TPA, a un propietario se le permitía terminar un arrendamiento sin proporcionar una razón. Hoy en día, la CPTA requiere "causa justa", como se establece en una lista enumerada de bases de "inquilino culpable" y "sin culpa", para desalojar. Generalmente, un inquilino es "culpable" cuando viola los términos del contrato de arrendamiento o la ley vigente (que a menudo se cita en el contrato de arrendamiento). Un desalojo "sin culpa" tiene lugar cuando un inquilino es desalojado por razones permitidas que están fuera del control del inquilino.
El CPTA protege a los inquilinos que viven en unidades de alquiler residencial no exentas que han ocupado continua y legalmente la unidad durante al menos 12 meses. Los Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 11
inquilinos que viven en una unidad de alquiler exenta o que han ocupado una unidad de alquiler por menos de 12 meses no están protegidos por la CPTA.
La CPTA permite el desalojo basado en cualquiera de las siguientes razones de "inquilino culpable":
Incumplimiento en el pago del alquiler;
Incumplimiento del término material del contrato de arrendamiento, después de haber sido emitido un aviso por escrito para corregir la violación; Mantenimiento o comisión de molestias;
Mantenimiento o comisión de residuos;
Negativa a ejecutar una extensión o renovación por escrito del contrato de arrendamiento vencido por un plazo adicional de duración similar con disposiciones similares, después de una solicitud o demanda por escrito del propietario;
Actividad delictiva en la propiedad de alquiler por parte del inquilino; Uso de bienes con fines ilícitos;
Cesión o subarrendamiento de propiedad de alquiler en violación del contrato de arrendamiento;
Negarse a permitir que el propietario ingrese a la propiedad de alquiler según lo autorizado por la ley;
Si es empleado, agente o licenciatario del propietario, no desalojar la propiedad de alquiler después de la terminación como empleado, agente o licenciatario; o No entregar la posesión de la propiedad de alquiler después de proporcionar al propietario un aviso por escrito de la intención del inquilino de rescindir el contrato de arrendamiento.
El CPTA permite el desalojo basado en cualquiera de las siguientes razones "sin culpa":
Intención de demoler o "remodelar sustancialmente" la propiedad residencial.
El propietario, cónyuge, pareja de hecho, hijos, nietos, padres o abuelos tiene la intención de ocupar la unidad (nota: para contratos de arrendamiento nuevos o renovados celebrados a partir del 1 de julio de 2020, el inquilino debe aceptarlo por escrito;
Retiro de la propiedad del mercado de alquiler;
Cumplimiento de una orden gubernamental o judicial u ordenanza local que requiera desalojar las instalaciones; o
Demolición o remodelación sustancial de la unidad.
La CPTA otorga a los inquilinos aplicables el derecho a recibir asistencia de reubicación del propietario si el desalojo se basa en cualquier motivo "sin culpa". El monto de la asistencia de reubicación que debe pagarse bajo el CPTA es un monto igual a un mes de alquiler. Este pago de asistencia se puede pagar de una de dos maneras a opción del propietario: pago al inquilino dentro de los 15 días posteriores a la notificación del aviso de terminación o renuncia al alquiler del último mes. Un inquilino no tiene derecho Reporte del Concejo Municipal de Antioch
9 de mayo de 2023 Punto #5 del orden del día 12
a asistencia de reubicación si un tribunal o agencia gubernamental determinó que una orden o necesidad de desalojo se debe a condiciones causadas por el inquilino, El CPTA no se aplica a los inquilinos que residen en cualquiera de las siguientes unidades de alquiler:
Unidades construidas en los últimos 15 años (de forma continua); Unidades restringidas por escritura que limitan la asequibilidad a hogares de ingresos bajos o moderados;
Dormitorios propiedad y operados por escuelas;
Residencias unifamiliares ocupadas por el propietario donde el propietario alquila dos o menos unidades, incluidas ADU y JADU;
Unidades de vivienda en las que el propietario comparte un baño o cocina con el inquilino, y la unidad es la residencia principal del propietario; Duplex en los que el propietario ha residido como su residencia principal desde el comienzo del arrendamiento, siempre y cuando el propietario continúe ocupando el dúplex.
Viviendas unifamiliares y condominios, si se cumplen las dos condiciones siguientes:
La propiedad no es propiedad de un fideicomiso de bienes raíces, corporación o LLC con al menos un miembro corporativo, y El inquilino ha recibido un aviso por escrito de que la propiedad de alquiler no está sujeta a la CTPA; o
Vivienda proporcionada por un hospital sin fines de lucro, iglesia, centro de atención extendida, centro de atención extendida con licencia para ancianos o centro residencial para adultos; o
Ocupaciones hoteleras transitorias y turísticas.
ARCHIVOS ADJUNTOS
ATTACHMENTS
A. Antioch Rent Program brochureTenant FAQs: 10 Answers to Tenant Questions about the Rent Stabilization Ordinance
B. Antioch Rent Program brochureLandlord FAQs: 10 Answers to Landlord Questions about the Rent Stabilization Ordinance
C. Examples of Anti-Harassment Ordinances (Richmond, Concord, Alameda)
6 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 9, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
Forrest Ebbs, Acting City Manager
SUBJECT: FY2023-25 Budget Development
RECOMMENDED ACTION
It is recommended that the City Council provide feedback and direction regarding the budget development of the fiscal year 2023-25 budget.
FISCAL IMPACT
The fiscal impact of this budget is outlined in this report and attachments.
DISCUSSION
On March 28, 2023, the City Council held a Study Session to discuss the forthcoming budget for FY 2023-25. At that meeting, the City Council directed staff to return with a discussion on the City Councils broader policies and goals, which would ultimately drive the content of the budget. This discussion was held on April 11th and the City Council directed that staff bring back a budget demonstrating three scenarios of deficit spending/Budget Stabilization utilization: $0, $3,000,000 and $4,000,000. Direction was also given that departments could shift around budget priorities to include additional staffing with no financial impact.
The budgets presented this evening represent the staffs efforts to pare the budget to meet the targets set by this Council. Each budget scenario includes a narrative as to what was included or excluded to reach the spending goal and there will be an interactive excel worksheet during the budget deliberation to update numbers live for consideration.
Once a strategy is determined by this governing body, it is requested to discuss the allocation of Measure W monies in order to build that into the draft budget.
In addition to the General Fund, draft budgets are being presented for Recreation and Animal services as those funds receive significant investment from the General Fund.
We are also requesting City Council continue deliberations/provide direction on one-time revenue spending allocations.
Antioch City Council Report
May 9, 2023 Agenda Item #6 2
CHART A
$0 DEFICIT/BUDGET STABILIZATION GENERAL FUND COMPARISON 2023-24 2023-24 2024-25 2024-25
Status-Quo $0 Deficit Status-Quo $0 Deficit
Beginning Balance, July 1 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Revenue Source:
ARPA 0 0 0 4,190,900
Taxes 57,115,786 57,115,786 59,083,748 59,083,748
1% Sales Tax 21,145,433 21,145,433 21,727,902 21,727,902 Licenses & Permits 2,750,240 2,750,240 2,750,240 2,750,240 Fines & Penalties 75,100 75,100 75,100 75,100
Investment Income & Rentals 665,000 665,000 675,000 675,000 Revenue from Other Agencies 227,229 227,229 150,000 150,000 Current Service Charges 4,982,821 4,982,821 5,114,409 5,114,409 Other Revenue 520,200 520,200 520,200 520,200
Transfers In 4,372,793 4,372,793 4,405,014 4,405,014
Total Revenue 91,854,602 91,854,602 94,501,613 98,692,513 Expenditures:
Legislative & Administrative 6,407,023 6,407,023 6,888,885 6,888,885 Finance 2,071,464 2,071,464 2,232,494 2,232,494
Nondepartmental 4,842,768 4,842,768 5,106,965 5,106,965 Public Works 12,826,377 12,104,512 13,725,238 13,116,090 Police Services 50,741,523 50,619,624 55,196,008 54,356,719 Police Services-Animal Support 2,197,978 2,197,978 2,397,674 2,397,674 Recreation/Community Svs. 4,062,127 4,062,127 4,238,843 4,238,843 Public Safety & Community Resources 2,902,877 2,902,877 3,015,973 3,015,973 Community Development 6,646,229 6,646,229 8,228,722 7,338,870 Total Expenditures 92,698,366 91,854,602 101,030,802 98,692,513 (Deficit)/Budget Stabilization (843,764) 0 (6,529,189) 0 Ending Balance, June 30 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Commitments 1,913,135 1,913,135 1,029,546 1,029,546 Unassigned Fund Balance $32,817,041 $32,817,041 $33,700,630 $33,700,630 Percentage of Revenue 35.73% 35.73% 35.66% 34.15%
In order to reach the zero-deficit target, the following measures are incorporated into Chart A:
Utilization of all remaining ARPA funds of $4,190,900 towards the provision of government services in FY25
50% Reduction in vehicle replacement set-aside in FY25
Recognition of estimated vacancy savings (primarily Police - both fiscal years)
Freezing of two Maintenance Worker positions in Public Works and 5 Code Enforcement Officer positions (both fiscal years)
Delay of projects: City Hall water pump booster installation and landscape enhancements in lighting and landscape zones
Antioch City Council Report
May 9, 2023 Agenda Item #6 3
CHART B
$3M DEFICIT/BUDGET STABILIZATION GENERAL FUND COMPARISON 2023-24 2023-24 2024-25 2024-25
Status-Quo $3M Deficit Status-Quo $3M Deficit
Beginning Balance, July 1 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Revenue Source:
ARPA 0 0 0 1,938,207
Taxes 57,115,786 57,115,786 59,083,748 59,083,748
1% Sales Tax 21,145,433 21,145,433 21,727,902 21,727,902 Licenses & Permits 2,750,240 2,750,240 2,750,240 2,750,240 Fines & Penalties 75,100 75,100 75,100 75,100
Investment Income & Rentals 665,000 665,000 675,000 675,000 Revenue from Other Agencies 227,229 227,229 150,000 150,000 Current Service Charges 4,982,821 4,982,821 5,114,409 5,114,409 Other Revenue 520,200 520,200 520,200 520,200
Transfers In 4,372,793 4,372,793 4,405,014 4,405,014
Total Revenue 91,854,602 91,854,602 94,501,613 96,439,820 Expenditures:
Legislative & Administrative 6,407,023 6,407,023 6,888,885 6,888,885 Finance 2,071,464 2,071,464 2,232,494 2,232,494
Nondepartmental 4,842,768 4,842,768 5,106,965 5,106,965 Public Works 12,826,377 12,826,377 13,725,238 13,725,238 Police Services 50,741,523 50,741,523 55,196,008 54,494,878 Police Services-Animal Support 2,197,978 2,197,978 2,397,674 2,397,674 Recreation/Community Svs. 4,062,127 4,062,127 4,238,843 4,238,843 Public Safety & Community Resources 2,902,877 2,902,877 3,015,973 3,015,973 Community Development 6,646,229 6,646,229 8,228,722 7,338,870 Total Expenditures 92,698,366 92,698,366 101,030,802 99,439,820 (Deficit)/Budget Stabilization (843,764) (843,764) (6,529,189) (3,000,000) Ending Balance, June 30 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Commitments 1,913,135 1,913,135 1,029,546 1,029,546 Unassigned Fund Balance $32,817,041 $32,817,041 $33,700,630 $33,700,630 Percentage of Revenue 35.73% 35.73% 35.66% 34.94%
In order to reach the $3M maximum deficit scenario, the following measures are incorporated into Chart B:
Utilization of $1,938,207 ARPA funds in FY25 towards the provision of government services
50% reduction in vehicle replacement set-aside in FY25
Recognition of estimated vacancy savings (primarily Police - both fiscal years)
Freezing of 5 Code Enforcement Officer positions in both fiscal years Antioch City Council Report
May 9, 2023 Agenda Item #6 4
CHART C
$4M DEFICIT/BUDGET STABILIZATION GENERAL FUND COMPARISON 2023-24 2023-24 2024-25 2024-25
Status-Quo $4M Deficit Status-Quo $4M Deficit
Beginning Balance, July 1 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Revenue Source:
ARPA 0 0 0 938,207
Taxes 57,115,786 57,115,786 59,083,748 59,083,748
1% Sales Tax 21,145,433 21,145,433 21,727,902 21,727,902 Licenses & Permits 2,750,240 2,750,240 2,750,240 2,750,240 Fines & Penalties 75,100 75,100 75,100 75,100
Investment Income & Rentals 665,000 665,000 675,000 675,000 Revenue from Other Agencies 227,229 227,229 150,000 150,000 Current Service Charges 4,982,821 4,982,821 5,114,409 5,114,409 Other Revenue 520,200 520,200 520,200 520,200
Transfers In 4,372,793 4,372,793 4,405,014 4,405,014
Total Revenue 91,854,602 91,854,602 94,501,613 95,439,820 Expenditures:
Legislative & Administrative 6,407,023 6,407,023 6,888,885 6,888,885 Finance 2,071,464 2,071,464 2,232,494 2,232,494
Nondepartmental 4,842,768 4,842,768 5,106,965 5,106,965 Public Works 12,826,377 12,826,377 13,725,238 13,725,238 Police Services 50,741,523 50,741,523 55,196,008 54,494,878 Police Services-Animal Support 2,197,978 2,197,978 2,397,674 2,397,674 Recreation/Community Svs. 4,062,127 4,062,127 4,238,843 4,238,843 Public Safety & Community Resources 2,902,877 2,902,877 3,015,973 3,015,973 Community Development 6,646,229 6,646,229 8,228,722 7,338,870 Total Expenditures 92,698,366 92,698,366 101,030,802 99,439,820 (Deficit)/Budget Stabilization (843,764) (843,764) (6,529,189) (4,000,000) Ending Balance, June 30 $34,730,176 $34,730,176 $34,730,176 $34,730,176 Commitments 1,913,135 1,913,135 1,029,546 1,029,546 Unassigned Fund Balance $32,817,041 $32,817,041 $33,700,630 $33,700,630 Percentage of Revenue 35.73% 35.73% 35.66% 35.31%
In order to reach the $4M maximum deficit scenario, the following measures are incorporated into Chart B:
Utilization of $938,207 ARPA funds in FY25 towards the provision of government services
50% reduction in vehicle replacement set-aside in FY25
Recognition of estimated vacancy savings (primarily Police - both fiscal years)
Freezing of 5 Code Enforcement Officer positions in both fiscal years Antioch City Council Report
May 9, 2023 Agenda Item #6 5
For all budget scenarios, it is important to know that no budget allocation has been included for:
1. The various Police audits that have been requested as the estimated cost is not yet known;
2. Additional asks of departments that were included in the budget staff report of March 28, 2023 (refer to Attachment B);
3. Potential contractual costs related to homeless encampment cleanups currently under review as required by bargaining unit negotiations with APWEA.
Measure W/1% Sales Tax Allocation
Measure W was passed by Antioch voters in November 2018 and became effective April 1, 2019. It is referred to as 1% Sales Tax in the budget. The tax is a general-purpose tax, meaning that it can be used for any lawful purpose of the City. During the FY2021- 23 budget process, City Council allocated the funds as follows:
1. All Code Enforcement personnel costs and one Planner in Community Development.
2. The entire cost of the Youth Network Services program in the Public Safety and Community Resources Department.
3. The cost of one Human Resources Technician in Human Resources.
4. The cost of one Accountant in Finance.
5. The cost of a four-person Abatement Team, one Engineer, one Landscape Maintenance Worker, and one Facility Maintenance Worker in Public Works.
6. Recreation programs and services calculated as the amount exceeding the cost of the 2019 General Fund budgeted subsidy as a base year amount (so as not to replace the General Fund subsidy to represent additional investment in Recreation).
7. Any remaining funds after the previously listed allocations were provided to fund Police Department costs.
For this draft budget, City Council direction on the allocation is requested. FY24 projected revenue is $21,145,433 and FY25 is $21,727,902. It is important to keep in mind that Measure W does not provide additional resources beyond the total General Fund revenue projections, it is merely what the City Council chooses to dedicate Measure W funding to within the General Fund. Using Measure W funds for different purposes does not relieve the City of its commitment to fund the positions previously allocated to Measure W from the General Fund.
ONE-TIME REVENUES
At the close of FY21, there was $1,051,661 in non-police salary savings considered one- time revenues under current City policy. With the close of FY22, there was an additional $950,823 in non-police salary savings, bringing the total for both fiscal years to Antioch City Council Report
May 9, 2023 Agenda Item #6 6
$2,002,484 available for spending. On December 13, 2022, City Council allocated $400,000 to Water Park slide structure repairs leaving $1,602,484 unspent.
Funds should be allocated to projects one-time in nature. Ideas that have been proposed since 2021 include:
a) Apply all funds to unfunded liabilities. In prior years, 50% of funds were applied to unfunded liabilities which allowed the City to fully fund the Police Supplemental Retirement Plan. However, with market volatility and a required change in the discount rate, this plan has gone from being over funded to now having a liability of $354,906 should the Council want to consider again paying down this liability.
b) Hard House rehabilitation costs.
c) Public Safety and Community Resources building costs that may exceed the $4.3M in ARPA funding already allocated.
d) Emergency Operations Center (EOC) upgrades at an estimated cost of $600,000.
e) Allocate funds to Recreation to be used at the Nick Rodriguez/Senior Center building and/or the water park for upgrades, repairs and maintenance needs (refer to page 7).
f) Allocate $110,000 to 4th of July funding for the budget amendment that was approved on March 14th.
g) Keep funds in General Fund reserves to reduce future use of Budget Stabilization funds.
h) Leak repairs in City Hall, including windows and roof. i) $125,000 in general support to the Antioch Chamber of Commerce. At the November 22, 2022 City Council meeting, City Council expressed support for the Chamber.
It is requested that City Council deliberate and provide direction on the allocation of these funds as it has been a continued discussion since late 2022.
Recreation and Animal Services Special Revenue Funds Budgets The Recreation and Animal Services budgets are an integral part of the General Fund budget as substantial investment to these two programs is made by the General Fund to them. The draft budget sheets are included as Attachment A to this staff report.
There are significant budget requests for Recreation that City Council direction is requested for (these are not included in the budget sheets attached):
Antioch City Council Report
May 9, 2023 Agenda Item #6 7
1. Nick Rodriguez/Senior Center Renovations (existing CIP). The City received a $2.2M grant for improvements at the Center, but an additional $2,050,000 is being requested from the General Fund to complete the project.
2. Water Park Pool Plastering Phase 2 (existing CIP). $300,000 is being requested from the General Fund to complete the project.
3. Water Park Slide Restoration (existing CIP). $175,000 is being requested from the General Fund to complete the project.
4. Water Park Deck Replacement/Surface Coating/Coping (Phase 3). $1M is being requested from the General Fund to complete the project.
5. Water Park Mechanical Improvements. $100,000 is being requested from the General Fund to complete the project.
6. Water Park Building Restoration. $250,000 is being requested from the General Fund to fund preparation for this project.
7. New deck furniture and pool covers. $110,000 is being requested from the General Fund for this purchase.
8. Purchase of 7 Passenger Ford Transit Van, pickup truck and sedan. $135,000 is being requested from the General Fund for these vehicle purchases.
9. Purchase of trailer to replace Recreation Bus. $10,000 is being requested from the General Fund for this purchase.
10. Additional Senior Center furniture and appliances. $50,000 is being requested from the General Fund for this purchase.
11. Increase Special Events funding. The existing budget includes $50,000 annually.
It is requested to increase this to $200,000 each year which would result in an increase of the General Fund subsidy.
12. Increase funding for Chichibu Sister City Program. The City historically has funded $5,000 for Sister City activities annually out of the General Fund. It is being requested to increase this funding to $50,000 annually to reside within the Recreation budget. The funding will result in an increase of the General Fund subsidy.
Antioch City Council Report
May 9, 2023 Agenda Item #6 8
The following table provides a summary listing of the requests with the total cost for evaluation.
Recreation Budget Requests
NEXT STEPS
The next budget study session will be May 23, 2023 to continue the fiscal year 2023-25 budget development. The City Council will need to complete budget deliberation and review prior to the June 27th meeting for adoption.
ATTACHMENTS
A. Recreation and Animal Services Special Revenue Funds Draft Budgets B. Excerpt of Additional Budget Requests from Staff report of March 28, 2023 FY24General FundBudget Request Budget ImpactNRCC/Senior Center Renovations 2,050,000$ Water Park Pool Plastering 300,000 Water Park Slide Restoration 175,000 Water Park Deck/Surface/Coping 1,000,000 Water Park Mechanical Improvements 100,000 Water Park Building Restoration 250,000 Deck Furniture & Pool Covers 110,000 Vehicles 135,000 Trailer 10,000 Senior Center Furniture & Appliances 50,000 Increased Special Events Funding 150,000 Chichibu Sister City Program 50,000 Total General Fund Impact 4,380,000$ Attachment A
ATTACHMENT B
EXCERPT OF ADDITIONAL BUDGET REQUESTS
FROM MARCH 28, 2023 STAFF REPORT
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 8
ADDITIONAL BUDGET REQUESTS (POSITIONS/OTHER) BY DEPARTMENT Several additional budget items, including positions, are being requested by departments.
Only those that have a direct or indirect financial impact on the General Fund are included in this report for consideration. Other budget items and positions that impact other funds will be discussed at future budget study sessions.
City Attorney
The City Attorneys office additional budget request is for staffing and budget for a fee study related to rent stabilization:
1. Assistant City Attorney. Currently, a significant portion of police legal services are outsourced at an expense to the City, estimated at a cost of $300,000-$350,000 annually, dependent on the volume of legal assistance required. Therefore, the City Attorneys Office is requesting an Assistant City Attorney to assist in providing legal advice for contracts, participate in the Pitchess/Brady process, and to aid in the police decertification legalities of SB2. Further duties would include assessment and presentation of legal updates that might require training or policy amendments and review of Public Records Act requests, which will become increasingly more complex with current and future legislative changes. This position will reduce legal expenses related to outsourcing legal services. The position may provide additional cost-savings in the form of risk management and liability mitigation. When not working on police matters, this attorney would be assigned work in other departments throughout the City. We believe this position would pay for itself through the reduction of contract legal services costs. The FY24 estimated annual salary and benefits cost range (Step A to E) is $297,016 to $354,057. The position would also require an initial outlay of approximately $5,000 for computer and other start up supplies.
2. $50,000 is being requested in FY24 for a fee study for the rent stabilization program. The fee study would establish appropriate fees to charge landlords for staffing and related costs of maintaining an office for the rent stabilization program.
Engineering
The City Managers office had previously presented a re-organization of the Public Works, Community Development and Engineering functions that currently exist in the municipal code to the City Council. An item to introduce an ordinance change and consideration of a new City Engineer department director was brought to City Council on March 14th. City Council tabled the item until a future meeting. However, for budget purposes, should the City Council be in support of the re-organization and create a new City Engineer director position, the fiscal impact would be as follows:
1. City Engineer. Creating this position would separate the current Public Works Director/City Engineer position into two distinct and separate positions. The estimated FY24 annual salary and benefits cost at Step E is $386,492 with an additional outlay of approximately $5,000 for computer and other start up supplies.
The job specification and salary scale would need to be created and brought back to City Council for approval.
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 9
Staff may also consider other organizational models to address the current challenges and vacancies.
Finance
The Finance Departments additional budget request is for staffing only:
1. Accounting Technician Water Department (reclassification). This position would reclassify an existing budgeted Customer Service Representative (CSR) position, which is budgeted 10% General Fund and 45% each to the Water and Sewer Funds, to an Accounting Technician. There is currently only one Accounting Technician position assigned to the water utility area that creates and monitors approximately 33,000 utility bills per month, posts adjustments to water accounts, pulls payment packets from the third-party processor, creates statistical reports and other water utility reports for other agencies, among a variety of other complex duties. This position is also supposed to process monthly miscellaneous accounts receivable for the City but has no capacity to do so with the volume of other work, so that function is handled by the supervisor and Finance Director as a backup.
When that employee is absent, the supervisor or a CSR (that doesnt have full training in the role) has to backfill the job duties. Due to volume of work, it is requested to reclassify a budgeted CSR to an Accounting Technician to align with the needs of the water department to accomplish all tasks in an efficient and timely manner and to provide another level of support to utility billing functions. The estimated FY24 General Fund budget impact is $2,684 and $12,082 to each of the Water and Sewer Fund.
2. Accounting Technician Accounts Payable. The City currently has only one position responsible for processing weekly accounts payable transactions, which includes purchase order processing, manual invoice requests, responding to vendor and department inquiries, and tracking retainages for capital projects.
Approximately 544 accounts payable records are processed weekly and fiscal year to date over 18,000 records have been processed. The position also reconciles, prepares and files annual 1099 forms, sales tax remittances and the Council warrant reports among other duties. The volume of invoices to process has increased significantly over the last several years as the City grows. A variety of other team members have to assist and be trained whenever the position is absent, vacant or has to many invoices to process in any given week that exceed the available time in order to meet payment deadlines. An additional Accounting Technician position is being requested to meet service needs. The estimated FY24 annual salary and benefit range (Step A to E) is $127,339 to $147,609.
Should the City Council not be willing to add this position, it is requested that City Council approve funding this position in lieu of a budgeted, but unfilled, Finance Analyst position due to the higher priority need in Finance which would provide some budget savings ($20,868 estimated for FY24). Funding the Finance Analyst could then be re-visited in the next midyear budget cycle.
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 10
Human Resources
The Human Resources Departments additional budget request is for staffing only:
1. Human Resources Manager. This would be a new position classification. With the increase in City staff and new departments being created, additional Human Resources support is needed. The Manager would assist the Director managing projects, supervision of staff, serve as second in command in Directors absence and other higher complex duties as needed. The estimated FY24 annual salary and benefits cost range (Step A to E) is $196,984 to $232,455, with an additional $5,000 needed in the first year for startup supplies and equipment.
2. Administrative Analyst II/III. The position would assist with staff reports, creating and updating class specifications, maintain the class and compensation schedule, create and update policies, assist with confidential employee investigations and discipline and provide overall administrative support. The estimate salary and benefit range cost range (Step A of II to Step E of III) is $184,420 to $236,025, with an additional $5,000 needed in the first year for startup supplies and equipment.
Economic Development
The Economic Development Departments additional budget request is for staffing only:
1. Administrative Analyst I. Annual salary and benefits from Step A to E is estimated to be $167,492 to $196,587, with an additional $5,000 needed in the first year for equipment and supplies. Should this position be approved, part time salaries can be eliminated in the amount of $22,000 and $23,000 in FY24 and 25 respectively.
This position is being requested to support:
1. contract management
2. grant support
3. monitoring and maintenance of the business database
4. monitoring and maintenance of the commercial property database
5. additional support for the implementation of visitation, retention, expansion, and attraction programs by identifying and contacting any of the over 3,300 companies that operate in Antioch
6. focus and provide attention to the Rivertown Dining/Business District
7. social media efforts
8. business outreach
9. clerical duties of department such as phones, emails, etc.
Public Works
Public Works staffing requests will be discussed as part of the Enterprise Funds review at a future budget meeting. Other budget requests impacting the General Fund are as follows:
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 11
Other Public Works Budget Requests:
FY23 FY24 FY25
Two New Trucks $178,784 $0 $0
Vehicle Replacement 0 52,000 0
Paver Replacement 0 0 306,098
Furniture Replacement 0 4,732 0
Sandblaster Trailer 0 60,000 0
Thermos Stripper 0 100,000 0
Flatbed Trailer 0 40,000 0
Total Budget Requests $178,784 $256,732 $306,098
Recreation
This request addresses staffing only. Recreation has other new budget requests which will be discussed at a future budget meeting.
1. Recreation Coordinator Sports. The addition of a sports coordinator will allow Recreation to continue the current rapid expansion of sports programs since the end of the COVID-19 pandemic. Currently the sports fields have capacity for additional programming, but there is not adequate staff to add additional programming such as additional baseball, flag football, basketball, soccer, and other sports programming. The community has expressed desire for additional little league programming, and there is the possible opportunity of utilizing the Babe Ruth fields, which are owned by Corteva and have been vacant since the Antioch Little League folded. While this position would reside in the Recreation Special Revenue Fund, it would result in an increase in the General Fund subsidy to the Recreation Fund for the cost of the position. The FY24 estimated salary and benefits cost range (Step A to E) is $133,082 to $154,757 with an additional $5,000 in computer and other start up supplies needed.
2. Recreation Services Manager. The Recreation Services Manager will serve as the 2nd in command of the department. This position will primarily oversee operations of the Parks and Recreation Department. This will provide the department with additional leadership depth and provide a bridge between the Supervisor and Director that can serve as a path for career advancement. The Recreation Services Manager will have direct oversight of all programs at the Antioch Community Center and City Parks (Sports), while the Director will maintain direct oversight of the Antioch Water Park and Antioch Senior Center/NRCC. With the rapid expansion of programs and special events, evening and weekend attendance will be split between the Director and Recreation Services Manager. This will allow the Director to take on additional projects the department desires to implement that have taken a back seat to immediate and/or operational needs. While this position would reside in the Recreation Special Revenue Fund, it would result in an increase in the General Fund subsidy to the Recreation Fund for the cost of the position. The FY24 estimated salary and benefits cost range (Step A to E) is Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 12
$205,325 to $242,587 with an additional $5,000 in computer and other start up supplies needed.
3. Two (2) Recreation Services Assistants New Classification. The Recreation Assistant will be the entry-level, full-time role for the Parks and Recreation Department. This classification will be a blend of direct program implementation and program planning. One position will be assigned to the Antioch Community Center and the other will be assigned to the Antioch Senior Center/Nick Rodriguez Community Center. The position assigned to the Community Center will work an altered schedule, perhaps Thursday-Monday, 1pm-10pm. This person will be primarily responsible for overseeing events and activities that occur outside of business hours. Currently, full time staff is often called in during these hours for complex and difficult conversations around these programs that part-time staff are not equipped to handle. The position at the Senior Center will focus on customer service, basic administrative functions, as well as setup and teardown of daily activities and events. The salary range is envisioned to align with Administrative Assistant III (Non-exempt) and be represented by OE3. While this position would reside in the Recreation Special Revenue Fund, it would result in an increase in the General Fund subsidy to the Recreation Fund for the cost of the position. The FY24 estimated salary and benefits cost range (Step A to E) is $122,363 to $141,741 per position with an additional $5,000 in computer and other start up supplies needed for both.
4. Reclassification of one Administrative Assistant II to either Administrative Assistant III or Recreation Services Assistant (if position classification approved by City Council). The Administrative Assistant overseeing facility rentals has the working title of Facilities Coordinator. Upon review of the work plan of this position, it has been determined that the Administrative Assistant III classification will be a better fit. The Administrative Assistant III Job Specification states that it is distinguished from Administrative Assistant I/II by the performance of complex technical assignments or program responsibility. As this position oversees the rental program for the department, Administrative Assistant III would be a better fit.
Alternatively, since the requested Recreation Services Assistant position would have the same salary range and similar level of responsibility, this classification could be used as well. While this position resides in the Recreation Special Revenue Fund, it would result in an increase in the General Fund subsidy to the Recreation Fund for the cost of the increase. The estimated FY24 budget impact of the reclassification is $5,123.
Police
The Police Department has new position and budget requests as follows:
Staffing
1. Police Evidence Supervisor. This position is being requested in order to re-assign an existing Corporal position completing the duties of this new position to alternate functions. This new position will be responsible for overseeing the intaking, logging, and storage of evidence in the department. This position is critical as the Property and Evidence division currently has no direct supervisor. This position classification does not currently exist and will need to have specifications and a Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 13
salary range brought back for approval. The FY24 estimated salary and benefits range (Step A to E) is $201,540 to $237,998.
2. Two (2) Police Dispatchers. Two positions are being requested to support the added interactions, duties and responsibilities involved with supporting the personnel from the CART/Felton Institute Crisis Response Team, Code Enforcement and SP Plus parking enforcement. The FY24 estimated annual salary and benefits cost range (Step A to F) is $157,791 to $198,908 per position.
3. Seven (7) Police Officers in FY25. Additional Police Officers would further aid in fully staffing patrol, as well as increasing personnel in special assignments such as traffic and pro-active teams, to reduce crime, improve quality of life, and provide better service to our fast growing community. In Antioch, we have approximately one officer authorized per 1,000 people, which is below the national average of 2.4 officers per 1,000 people, but also below most of our neighboring cities. Additional staffing would allow for significant improvement to response times and potentially a reduction of overtime expenses. The FY25 estimated annual salary and benefits cost range (Step A to E) is $198,300 to $406,337 per officer.
4. Reclassification of Office Assistant position in Animal Services to a Customer Service Representative position. This reclassification is requested to better reflect the duties and responsibilities required. The position is a customer facing, front desk position, working directly with the public and not internally. Although this position lies within the Animal Services Special Revenue Fund, it would result in an increase of the General Fund subsidy to Animal Services. The FY24 estimated annual salary and benefit impact is $4,135.
5. Volunteer Coordinator Animal Services. The new volunteer program launched in August 2021 has been well received and the number of active volunteers has grown to more than 75. However, without a dedicated, full-time Volunteer Coordinator to manage the growing number of volunteers, the volunteer program is limited in scope. A dedicated Volunteer Coordinator would be able to increase volunteer engagement and expand the program to fulfil our needs, thus helping to increase pet adoptions. A Volunteer Coordinator for Animal Services was specifically noted as needed in Contra Costa Grand Jury Report 2105. This position does not currently exist and a job specification and salary scale would need to be created and brought back to City Council for approval. Although this position lies within the Animal Services Special Revenue Fund, it would result in an increase of the General Fund subsidy to Animal Services. The FY24 estimated annual salary and benefit range (Step A to E) is $133,127 to $154,803.
6. Pet Adoption/Foster/Rescue Coordinator Animal Services. Pathway planning for shelter pets is an integral part of ensuring pets move through the shelter in a timely manner. Currently, several animal services personnel work together to ensure pets are put on the correct path. To determine the correct pathway, each pet must be individually evaluated for health and temperament several times during their stay in the shelter. As the proper pathway is determined, a staff member must begin the processes needed for placing the animal up for adoption, into a rescue or into a foster home. With an average of 80 pets in the shelter daily, coordinating this Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 14
process between multiple employees is an exhaustive process. One which often results in delays in placement due to confusion on who is handling the process for each individual pet. There needs to be one employee, the Pet Adoption/Rescue/Foster Coordinator, designated to handle this responsibility for the department, so other employees can focus on their intended duties. This position does not currently exist and a job specification and salary scale would need to be created and brought back to City Council for approval. Although this position lies within the Animal Services Special Revenue Fund, it would result in an increase of the General Fund subsidy to Animal Services. The FY24 estimated annual salary and benefit range (Step A to E) is $133,127 to $154,803.
7. Registered Veterinary Technician Animal Services. Animal Services currently relies upon one Registered Veterinary Technician (RVT) to assist the veterinarian with medical care and surgery for all shelter pets. With only one RVT, we are limited in the number of spay/neuter surgeries that can be completed. Adding a second RVT would increase our surgery capacity and allow us to provide medical care for shelter pets earlier in their stay at the shelter. Additionally, without a second RVT available when the one current RVT is on leave, surgeries come to a halt, which causes an increased length of stay for all pets in the shelter. An increased length of stay causes a domino effect, as pets are held longer, overcrowding causes a higher workload for animal care staff and the potential for disease in the shelter increases drastically. If spay/neuter surgeries must be outsourced during an RVT absence, the cost for these surgeries is approximately $10,000.00 per week. Although this position lies within the Animal Services Special Revenue Fund, it would result in an increase of the General Fund subsidy to Animal Services. The FY24 estimated annual salary and benefit range (Step A to E) is $113,056 to $130,411.
Note that all positions would require additional budget for uniforms, equipment, training, etc. if approved.
Other Police Budget Requests:
FY24 FY25
Vehicle Replacements $576,318 $541,272
Community Cameras 200,000 200,000
Taser Replacements 100,000 100,000
New Evidence Van 50,000 0
New Cubicles/Desks for Records 75,000 0
New Chairs for Dispatch 10,000 0
New Recording System for Dispatch 35,000 0
StarChase Subscription 60,000 60,000
Stop Sticks 10,000 10,000
SWAT replacement robot, drone, sniper
rifles
116,000 0
Total Budget Requests $1,232,318 $911,272
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 15
Public Safety and Community Resources
Additional budget requests are as follows:
1. It is anticipated that this Department will be allocated $400,000 from the County Probation Department. The funds are not included in the draft budget as there is no formal documentation or agreement as of yet, or clear direction on what the funds can be spent on. In preparation for the anticipated funding, the City has been exploring leasing a storefront at the Sycamore Plaza as a resource center.
Preliminary research indicates that the City may be able to lease the space for a term of three years at $30,000 annually. It is unclear if the lease, or any portion thereof, can be paid for from the County funds which means potential General Fund impact could be $90,000 over the three-year period.
2. Part time help for the Community Engagement Coordinator in the amount of $26,289 in FY24 and $26,339 in FY25.
3. Extension of Delta Landing contract in the amount of $383,250 each fiscal year if agreed upon by County.
4. Purchase of two staff vehicles in FY24 at a budgeted cost of $90,000.
The next table is a summary of the positions with their costs at the highest step and additional budget requests to reflect the total potential General Fund budget impact to aid the City Council in their evaluation.
Antioch City Council Report
March 28, 2023 Agenda Item #SM-1 16
SUMMARY OF GENERAL FUND POSITION AND OTHER BUDGET REQUESTS As outlined above, the impact to the General Fund of all positions is $6,170,472 (although the Officer positions are requested for FY25) if all were filled at the highest step. This amount will increase in FY25 due to COLAs and other benefit increases. Council direction is requested on each position and additional budget requests to include or exclude from the proposed General Fund budget. Based on current General Fund projections, the City cannot fiscally sustain approving all of these positions and additional asks. Funding these will increase General Fund expenditures and further reduce reserves, completely depleting Budget Stabilization Funds by the end of 2025 and General Fund reserves by fiscal year 2027. Projections with staffing and other budget requests are included in Attachment B.
ONE-TIME REVENUES
At the close of FY21, there was $1,051,661 in non-police salary savings considered one- time revenues under current City policy. With the close of FY22, there was an additional $950,823 in non-police salary savings, bringing the total for both fiscal years to FY24Estimated MaxPosition Requests CostDeputy City Attorney 354,057$ City Engineer 386,492 Accounting Technician (Water Dept) 2,684 Accounting Technician (Accts Payable) 147,609 Human Resources Manager 232,455 Adminstrative Analyst (HR) 236,025 Adminstrative Analyst (Econ Development) 174,587 Recreation Coordinator 154,757 Recreation Services Manager 242,587 Two Recreation Services Assistants 283,482 Reclass Admin Asst II to Admin Asst III (Recreation) 5,123 Police Evidence Supervisor 237,998 Two Police Dispatchers 397,816 Seven Police Officers (requested for FY25) 2,844,359 Reclass Office Asst to CSR (Animal Services) 4,135 Volunteer Coordinator 154,803 Pet Adoption Coordinator 154,803 Registered Veterinary Technician 130,411 Part Time Help for Community Engagement Coordinator 26,289 Total FY24 Estimated Maximum Cost of All Positions 6,170,472$ Other Budget Requests FY23 FY24 FY25Public Works Requests 178,784$ 256,732$ 306,098$ City Attorney Request -$ 50,000 - Police Department Requests - 1,232,318 911,272 Public Safety and Community Resources Requests - 503,250 413,250 Total Additional Budget Requests 178,784$ 2,042,300$ 1,630,620$ 7 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 9, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS SUBJECT: Discussion Item: City Council Review of the Policy for the City, Including All of its Departments, Regarding the Selection of Attorneys Providing Contract Services, and the Review,
Authorization and Execution of All Agreements for Legal Services and Services to be Provided by Attorneys to the City
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to the City Attorney.
FISCAL IMPACT
The fiscal impact is unknown at this time.
DISCUSSION
The California Government Code provides the basic duties for a city attorney. The following are several of the responsibilities:
The city attorney shall advise the city officials in all legal matters pertaining to city business. (Gov’t Code § 41801)
The city attorney shall frame an ordinance or resolution required by the legislative body. (Gov’t Code § 41802)
The city attorney shall perform other legal services required from time to time by the legislative body. (Gov’t Code § 41803)
With the consent of the district attorney of the county, the city attorney of any general law city or chartered city within the county may prosecute any misdemeanor committed within the city arising out of violation of state law.
The Antioch Municipal Code states as follows:
The Department of Legal Services shall be responsible for providing general legal services to the city, which shall include, but not be limited to, drafting ordinances and resolutions, providing advice and legal opinions to the Council and city staff, representing the city in court, and assuming other duties assigned by the City Council. (AMC § 2-3.603)
Antioch City Council Report
May 9, 2023 Agenda Item#7 2
Resolution 2021/26, adopted by the Antioch City Council on February 26, 2021, consistent with state law and the Antioch Municipal code, further clarifies the role and responsibilities of the Antioch City Attorney. It states as follows:
1. [T]he City Attorney shall exercise discretion over the selection of all attorneys providing Legal Services, as defined herein, for the City including all of its departments.
2. [A]ll agreements for the provision of Legal Services, as defined herein, to the City, including all of its departments, or on behalf of the City that are to be paid by the City shall be submitted to the City Attorney for review and approval, and the City Attorney shall have the discretion to approve and execute all such agreements on behalf of the City when the City Attorney determines the agreement is consistent with Antioch Municipal Code, Title 3, Chapter 4, Article II. Any agreements for Legal Services to the City or on behalf of the City that are not approved by the City Attorney in writing shall be void.
3. [A]ll invoices for Legal Services, as defined herein, shall be required to be submitted to the City Attorney for review and payment through the City Attorney' s Office. No payment shall be made for Legal Services pursuant to existing or future agreements unless approved in writing by the City Attorney. Therefore, the budgeted amount for the City Attorney' s Office shall include the amounts necessary for the payment of such invoices.
Resolution 2021/26 is attached as Attachment A.
ATTACHMENTS
A. Resolution