WHEREAS, the City has considered authorizing the Acting City Manager or designee to execute the seventh amendment to the consulting services agreement with Woodard & Curran for this Project in the amount of $152,992 for a total contract amount of $1,826,000 to include engineering services during construction, which includes the required environmental and monitoring services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. Approves a seventh amendment to the consulting services agreement with Woodard & Curran for the West Antioch Creek Silt Removal Project in the amount of $152,992 for a total contract amount of $1,826,000 in substantially the form attached as Exhibit "1 "; and
2. Authorizes the Acting City Manager or designee to execute the seventh amendment in a form approved by the City Attorney.
* * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof held on the 12th day of September 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT "1"
AMENDMENT NO. 7 TO AGREEMENT
FOR THE WEST ANTIOCH CREEK FLOOD SILT REMOVAL PROJECT
P.W. 201-SA
THIS SEVENTH AMENDMENT TO THE AGREEMENT FOR CONSULTANT
SERVICES is entered into this 12th day of September 2023, by and between the CITY OF ANTIOCH, a municipal corporation ("CITY") and WOODARD & CURRAN, INC., their address is 2175 North California Blvd., Suite 315, Walnut Creek, CA 94596 ("Consultant").
REC ITA LS
WHEREAS, on November 28, 2012, RMC Water and Environment entered into an Agreement for Professional Consultant Services for the West Antioch Creek Channel Improvements ("Agreement") in the amount of $832,339.00;
WHEREAS, on December 16, 2014, City amended the Agreement to increase the compensation for RMC Water and Environment for actual costs in the amount of$205,085 bringing the total compensation to an amount not to exceed $1,037,424; WHEREAS, on October 28, 2015, City amended the Agreement to increase the compensation for RMC Water and Environment for actual costs in the amount of$174,004 bringing the total compensation to an amount not to exceed $1,211,430; WHEREAS, on June 14, 2016, City amended the Agreement to increase the compensation for RMC Water and Environment for actual costs in the amount of $118,948 bringing the total compensation to an amount not to exceed $1,330,378;
WHEREAS, on January 9, 2018, City amended the Agreement to increase the compensation for RMC Water and Environment, now known as Woodard & Curran, Inc. for actual costs in the amount of $150,607 bringing the total compensation to an amount not to exceed $1,480,985; WHEREAS, on June 26, 2018, City amended the Agreement to increase the compensation for Woodard & Curran, Inc. for actual costs in the amount of $69,801 bringing the total compensation to an amount not to exceed $1,550,786;
WHEREAS, on October 12, 2021, City amended the Agreement to increase the compensation for Woodard & Curran, Inc. for actual costs in the amount of $122,222 bringing the total compensation to an amount not to exceed $1,673,008 and extended the term of the agreement to June 30, 2024; and
WHEREAS, on September 12, 2023, the City Council approved the seventh amendment to the Agreement with Woodard & Curran, Inc. for engineering services during construction in the amount of $152,992 for a total contract amount of $1,826,000, and authorized the Acting City Manager to execute the seventh amendment.
NOW, THEREFORE, THE PARTIES DO MUTUALLY AGREE AS FOLLOWS:
1. Section 1 "SERVICES" the first paragraph shall be amended to read as follows:
"Subject to the terms and conditions set fo1th in this Agreement, Consultant shall furnish all technical and professional services including labor, materials, equipment, transportation, supervision, and expe1tise to provide to City the services described in the Scope of Work attached as Exhibit A to the Agreement, Exhibit A to Amendment No. 1, Exhibit A to Amendment No. 2, Exhibit A to Amendment No. 3, Exhibit A to Amendment No. 4, Exhibit A to Amendment No. 5, Exhibit A to Amendment No. 6 and Exhibit A to Amendment No. 7 of the Agreement at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and the Exhibits, the Agreement shall prevail."
2. Section 2 "COMPENSATION" the first sentence shall be amended to read as follows:
"CITY hereby agrees to pay Consultant a sum not to exceed $1,826,000, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement." All other terms and conditions of the Agreement shall remain in full force and effect.
CITY OF ANTIOCH:
By: ______________ _
Kwame P. Reed, Acting City Manager
ATTEST:
Elizabeth Householder, City Clerk
APPROVED AS TO FORM:
Thomas Lloyd Smith, City Attorney
WOODARD & CURRAN, INC.
By: _____________
David L. Richardson, Principal
DATE:
TO:
CITY OF
ANTIOCH CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of September 12, 2023
Honorable Mayor and Members of the City Council
SUBMITTED BY: Ana Cortez, Human Resources Director �
APPROVED BY: Kwame Reed, Acting City Manager
SUBJECT: Resolution Approving the Updates to the Recreation Services Manager Class Specification and Assigning to Senior Management in the Management Bargaining Unit
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution approving the updates to the Recreation Services Manager class specification and assigning the Recreation Services Manager to Senior Management in the Management Bargaining Unit.
FISCAL IMPACT
Approving the updates to the class specifications do not have a financial impact.
DISCUSSION
Staff is recommending updating the Recreation Services Manager class specification.
The update to this class specification will provide additional language to the Summary Description clarifying the difference between the Recreation Services Manager and the Parks and Recreation Director. Additionally, the language "Under possession of driver's license" was updated to "Possession of a valid California driver's license", which is consistent with the City's other class specifications.
The class specification will update and include the following language:
SUMMARY DESCRIPTION
Under supervision of the Parks and Recreation Director, plans, organizes, manages, supervises, and coordinates the overall operations and facilities related to Senior and community programs, aquatics, community centers, sports programs, special events, and recreation education, and to perform other duties.
This position has overall operational responsibility for designated divisions within the Parks and Recreation Department and exercises direct supervision over full time supervisory and lead staff, professional coordinators, and administrative support staff. This classification may serve as the Parks and Recreation Director in their absence.
K
Agenda Item #
Antioch City Council Report
September 12, 2023 Agenda Item #K
This classification is distinguished from the Parks and Recreation Director in that the latter has broad City-wide responsibility for the Parks and Recreation Department.
EDUCATION AND EXPERIENCE GUIDELINES
Experience:
2 Five years of full-time administrative experience in parks and recreation, facility management, or a closely related field, including two years in a supervisory role.
License or Certificate:
Possession of a valid California driver's license. For out-of-state candidates, we will accept an out-of-state driver's license at the time of application; however, a valid California driver's license must be obtained by the time of appointment.
Please refer to Attachment A - Exhibit 1 for the updated Recreation Services Manager Class Specification.
Currently, this classification is in the Mid./Prof. Management Bargaining Unit; however, staff is recommending assigning this class specification to Senior Management in the Management Bargaining Unit to be in alignment with other manager classifications.
ATTACHMENTS
A. Resolution
Exhibit 1 to Resolution - Recreation Services Manager Class Specification
ATTACHMENT A
RESOLUTION NO. 2023/**
RESOLUTION APPROVING THE UPDATES TO THE RECREATION SERVICES
MANAGER CLASS SPECIFICATION AND ASSIGNING TO SENIOR MANAGEMENT
IN THE MANAGEMENT BARGAINING UNIT
WHEREAS, the City has an interest in updating the class specifications for classifications;
WHEREAS, the City Council has considered updated class specifications on a case-by-case basis as needed for recruitments and retention; WHEREAS, the Management Bargaining Unit has reviewed and approved the updates to the Class Specification; and
WHEREAS, department management have reviewed and updated the descriptions to reflect current organizational structure and operational needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Section 1. The updates to the Recreation Services Manager class specification, which are attached hereto as "Exhibit 1 ", are hereby approved; Section 2. The Recreation Services Manager Class Specification is hereby assigned to Senior Management in the Management Bargaining Unit with Tier 2 Administrative Leave; and
Section 3. There is no adjustment to the established salary ranges for the Recreation Services Manager Class Specification.
* * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 12th day of September 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
CITY OF ANTIOCH
RECREATION SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under supervision of the Parks and Recreation Director, plans, organizes, manages, supervises, and coordinates the overall operations and facilities related to Senior and community programs, aquatics, community centers, sports programs, special events, and recreation education; and to perform other duties as assigned. This position has overall operational responsibility for designated divisions within the Parks and Recreation Department and exercises direct supervision over full-time supervisory and lead staff, professional coordinators, and administrative support staff. This classification may serve as the Parks and Recreation Director in their absence. This classification is distinguished from the Parks and Recreation Director in that the latter has broad City-wide responsibility for the Parks and Recreation Department.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Manage and supervise recreation activities, facilities, and program personnel including line staff and supervisory personnel.
2. Coordinate and implement organized senior and recreation operations, community center operations, recreation classes, and sports programs by assessing program needs, ascertaining fees and coordinating schedules of staff and facilities.
3. Maintain and control facility use by coordination of activity and program schedules.
Resolve conflicts and maximize use of facilities by meeting with citizen groups and organizations.
4. Resolve administrative concerns by applying appropriate policies and procedures.
Establish customer service standards and ensure they are met.
5. Coordinate expenditures and revenues through preparation and monitoring of programs and facility budget.
6. Maintain a detailed records system by collecting, assembling and analyzing data, and preparing periodic reports.
7. Maintain recreation facilities and equipment through implementation and supervision of a formal facility/equipment maintenance system.
8. Develop competent and productive staff by planning, organizing, and implementing a consistent employee training program.
CITY OF ANTIOCH
RECREATION SERVICES MANAGER (CONTINUED)
9. Prepare grant requests, monitor grant-funded programs and budgets, and prepare all necessary reporting documentation.
10. Prepare and administer Division budgets.
11. Recruit, select, supervise, train and evaluate staff and volunteers.
12. Develop contracts for implementing program objectives.
13. Maximize public awareness of the Senior and community programs, athletic programs, aquatics, community center, community parks and recreation education classes by planning and implementing a comprehensive marketing and promotional program.
14. Develop and implement strategies designed to enhance revenue generation.
15. Meet with public groups, clubs, organizations and agencies to explain and promote recreational activities and programs.
16. Represent the Division and/or City on community-wide task forces and committees; provide professional advice and input. Serve as Parks and Recreation Director in the Director's absence.
17. Establish and maintain effective work relationships with those contacted during the course of work.
18. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Basic operations, services and activities of recreation programs. • Principles of supervision, training and performance evaluation. • Principles and practices of recreation program development and implementation. • Basic procedures, methods and techniques of budget preparation and control. • Marketing theories, principles and practices and their application to recreation activities and facilities.
• Modern office equipment including computers.
• Basic principles of municipal budget preparation and control. • Methods and techniques of special events planning and coordination. • Principles and practices of coordinating, maintaining and scheduling facilities. • Program content for specialized community activities. • Techniques used in public relations and customer service practices. • Rules and equipment used in recreation programs.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Principles and procedures of record keeping.
• Principles of business letter writing and basic report preparation. • Basic principles and practices of fiscal, statistical, and administrative research and report preparation.
CITY OF ANTIOCH
RECREATION SERVICES MANAGER (CONTINUED)
• Appropriate safety precautions and procedures within the area of assignment. • Pertinent federal, state and local laws, codes and regulations.
Ability to:
• Coordinate and direct assigned recreation programs suited to the community. • Develop and implement goals and objectives for providing recreation services. • Elicit community and organizational support for recreation programs. • Interpret and explain City policies and procedures.
• Allocate limited resources in a cost-effective manner. • Plan, organize, coordinate, promote and direct the development of recreation programs, activities, and events.
• Recruit, select, train, and evaluate a variety of personnel and volunteers. • Understand community needs in recreational areas and evaluate activities according to those needs.
• Respond to requests and inquiries from the general public. • Prepare and administer assigned program budgets.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Maintain program related records, statistics, and documents. • Prepare clear and concise schedules and reports.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines
Education/Training:
A Bachelor's degree from an accredited college or university with major course work in Recreation administration, business or public administration, or a related field.
Experience:
Five years of full-time administrative experience in parks & recreation, facility management, or a closely related field, including two years in a supervisory role.
License or Certificate:
Possession of a valid California driver's license. For out-of-state candidates, we will accept an out-of-state driver's license at the time of application; however, a valid California driver's license must be obtained by the time of appointment.
Possession of valid CPR and First Aid certificates.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed in a standard office environment and at indoor and outdoor recreational facilities with travel to different locations; incumbents may be exposed to inclement weather conditions and may have some contact with chemical agents used in pool maintenance; work and/or walk on various types of surfaces including slippery or uneven surfaces; extensive public contact; incumbents may be required to work extended
CITY OF ANTIOCH
RECREATION SERVICES MANAGER (CONTINUED)
hours including evenings and weekends.
Physical: Primary functions require sufficient physical ability and mobility to work in an office and recreation facility setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of transportation; and to verbally communicate to exchange information.
FLSA: Exempt
Created: June 1997
Revised: September 2013, September 2023
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee's position and qualifications. Other duties outside of an individual's skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.
CITY OF
ANTIOCH CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 12, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Ana Cortez, Human Resources Director�
APPROVED BY: Kwame Reed, Acting City Manager
SUBJECT: New Class Specification for Principal Planner, Assignment of a Salary Range, and Assignment of the Classification to the Management Bargaining Unit.
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution (1) approving a new class specification for Principal Planner, (2) assigning a salary range, (3) assigning the classification to the Management Bargaining Unit, and (4) authorizing the Acting City Manager or designee to make the necessary adjustments to the fiscal year 2024 and 2025 budget to fund the position, in the amount of $22,953 and $38,402 respectively(s).
FISCAL IMPACT
The Principal Planner salary included in the adopted fiscal year 2023-25 Budget assumed a 10% higher salary than the existing Senior Planner position. Upon further review, a 14.7% increase above a Senior Planner salary is being recommended. This will result in a budget impact of $22,953 for fiscal year 2023-24 and $38,402 for fiscal year 2024-25 for two positions.
DISCUSSION
The adopted 2023-25 General Fund Budget included the creation of two (2) Principal Planner positions instead of the Planning Manager and existing two (2) Senior .Planner positions. The intention of creating a Principal Planner is to create a position between the Senior Planner and Planning Manager position in terms of experience and scope of responsibility, which will support retention, professional growth, and succession planning within the Planning Division.
Many cities of Antioch's size have a Principal Planner position. The Planning Division's two existing Principal Planner positions are currently funded at 10% higher than the Senior Planner positions ($11,793 per month). For the development of this position, City staff examined the salary structure of local cities that utilize both a Senior Planner and 7 Agenda Item #
Antioch City Council Report
September 12, 2023 Agenda Item#? 2
Principal Planner position, detailed on the table below. The comparator cities on this table are the same cities used in the Total Compensation Study implemented in 2022.
Cities from the study not included on the table do not have a Principal Planner position.
On average, these cities pay the Principal Planner 14.7% more than the Senior Planner.
Based on this average, staff recommends a Step E salary of $12,297.
Principal Senior
Planner Planner Diff ($)
Brentwood $14,064 $12,757 $1,307
Walnut Creek $13,871 $11,791 $2,080
Oakley $13,671 $12,500 $1,171
Benicia $12,666 $10,284 $2,382
Concord $12,487 $10,381 $2,106
Richmond $10,180 $9,453 $727
AVERAGE $12,823 $11,194 $1,629
Antioch (proposed) $12,297 $10,721 $1,576
The proposed salary steps for the Principal Planner position are as follows:
Step A:
Step B:
Step C:
Step D:
Step E:
ATTACHMENTS
$10,116
$10,622
$11,153
$11,711
$12,297
Diff (%)
10.2%
17.6%
9.4%
23.2%
20.3%
7.7%
14.7%
14.7%
A. Resolution (1) approving a new class specification for Principal Planner, (2) assigning a salary range, (3) assigning the classification to the Management Bargaining Unit, and (4) authorizing the Acting City Manager or designee to make the necessary adjustments to the fiscal year 2024 and 2025 budget to fund the position, in the amount of $22,953 and $38,402 respectively(s).
Exhibit 1 to Resolution - Principal Planner Class Specification
ATTACHMENT A
RESOLUTION NO. 2023/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING A
NEW CLASS SPECIFICATION FOR PRINCIPAL PLANNER, ASSIGNING A SALARY
RANGE, ASSIGNING THE CLASSIFICATION TO THE MANAGEMENT BARGAINING UNIT, FUNDING THE POSITION BEGINNING IN FISCAL YEAR 2024 AND
AUTHORIZING THE ACTING CITY MANAGER TO MAKE THE NECESSARY FISCAL YEAR 2024 AND 2025 GENERAL FUND BUDGET ADJUSTMENTS
WHEREAS, staff has determined that a new classification of Principal Planner is needed to promote retention and professional growth within the Planning Division of the Community Development Department;
WHEREAS, the City has an interest in the effective and efficient management of the classification plan; and
WHEREAS, the Management Bargaining Unit has reviewed and approved the class specification.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Section 1. The class specification for the classification of Principal Planner, attached hereto as "Exhibit 1" is approved and added to the City of Antioch Employees' Classification System;
Section 2. The Principal Planner classification shall be assigned a monthly salary range of (Step A- Step E) $10,116 - $12,297;
Section 3. The Principal Planner classification shall be assigned to the Management Bargaining Unit;
Section 4. The Principal Planner will be an exempt classification and will be classified for the purpose of the Management Unit Benefit Document as Mid/ Professional Management and under Tier 2 for the purposes of Administrative Leave;
Section 5. The Acting City Manager or designee is authorized to make the necessary fiscal year 2024 and 2025 General Fund budget adjustments to fund the position(s), in the amount of $22,953 and $38,402, respectively . ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• RESOLUTION NO. 2023/xxx
September 12, 2023
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 12th day of September 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
CITY OF ANTIOCH
PRINCIPAL PLANNER
PRINCIPAL PLANNER
CITY OF ANTIOCH
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction, performs complex professional level work in the fields of current and advanced planning, and economic development; processes complex plans, applications and proposals relating to the City's growth and development; plans, directs, organizes, and reviews the day-to-day operations and activities of a division within the department; and represents the division and department in the absence of the Community Development Director and the Planning Manager.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Perform complex and multi-dimensional professional planning work involving current and advanced planning, and economic development projects.
2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
3. Serves as the liaison for the Planning Division with other divisions, departments, and outside agencies; meets with developers, engineers, architects, and other project proponents to explain City policies, design issues, and City standards relating to new project development; negotiates and resolves sensitive and controversial issues.
4. Serve as project manager for complex City-initiated development projects; perform technical review for major and complex projects and applications and make recommendations.
5. Assign and review planning work of subordinates and review work of consultants to assure overall quality of professional planning.
6. Evaluate, analyze, accept, review, organize, schedule and process complex site and architectural plans, permit applications, and site approvals; determine conformance with laws, regulations, and policies; recommend approval or identify problems and evaluate alternatives. Perform plan checks to ensure conformance with conditions of approval.
7. Develops, maintains, updates, implements and interprets the City's General Plan, Zoning Ordinance, State Subdivision Map Act, area plans, environmental impact reports, capital improvement plans, and related City codes, ordinances, and policies affecting and/or related to planning and land use issues.
8. Research and prepare complex reports on a wide range of planning issues, including staff reports, zoning verification letters, and CEQA documents; prepare environmental determinations.
CITY OF ANTIOCH
PRINCIPAL PLANNER
9. Maintain budget control on projects and division activities, including overseeing and participating in the development and administration of the division's annual budget.
10. May conduct site inspections to investigate a new or approved project for compliance with conditions of approval.
11. Prepare or supervise preparation of GIS maps, charts, diagrams and other documents for reports and public hearing notices.
12. Analyze statistical data, such as long-range transportation, population characteristics, growth trends and other data.
13. Monitor and keep informed of current trends in the field of urban planning and community development, including legislation, court rulings, and professional practices and techniques; evaluates their impact and recommends policy and procedural modifications accordingly ..
14. Coordinate the preparation of environmental impact reports; recommend determinations of the environmental impact of projects; review environmental documents of other agencies.
15. Supervise, train and evaluate staff as assigned.
16. Administer contracts with consultants involved in major projects or studies; prepare, distribute, and review RFPs.
17. Serve as the staff liaison to the Planning Commission. Attend and make presentations at City Council, Planning Commission, and community group meetings.
18. Renders professional advice and decisions regarding short and long- term program goals, personnel assignments, work priorities, and resource needs; ensures that objectives are accomplished within authorized budget allocations.
19. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Advanced principles and practices of urban planning, economic development, and zoning administration.
• Principles of lead supervision and training.
• Principles and practices of municipal budget preparation and administration. • Environmental review procedures.
• Statistical and research methods applied to the collection and analysis of data pertinent to planning.
• Principles of mathematics and statistics.
• Principles and techniques of project management.
• Principles and techniques of research and analysis.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Pertinent federal, state, and local codes, laws, and regulations.
Ability to:
• Perform varied and responsible assignments with considerable independence,
CITY OF ANTIOCH
PRINCIPAL PLANNER
initiative, and judgment to effectively supervise, coordinate and review the work of various Planning Levels.
■ Assume responsibility for planning activities on multiple complex projects. ■ Lead, organize, and review the work of staff.
■ Prepare long-range planning studies.
■ Engage in complex professional planning design work.
■ Interpret, explain, and enforce department policies and procedures. ■ Prepare reports, proposals and written materials of an analytical, budgetary, financial, technical and evaluative nature.
■ Respond to requests and inquiries from the general public. Interpret planning and zoning programs to the general public.
■ Explain City policies, practices and objectives to diverse public and private agencies, organizations, and individuals.
■ Read and interpret maps, plans, sketches, schematics, diagrams, and blueprints. ■ Collect, analyze and compile technical, statistical and related information pertaining to planning, zoning, environmental research and CDBG programs. ■ Construct maps, charts and other visual aids using GIS; prepare written reports; follow written and oral instructions.
■ Make sound analysis, evaluations and recommendations on matters relating to City planning or downtown development and economic development. ■ Interpret and apply applicable federal, state, and local laws, codes, and regulations. ■ Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
■ Meet critical deadlines while working with frequent interruptions. ■ Plan and organize work to meet changing priorities and deadlines. ■ Manage a wide variety of planning/economic development related projects. ■ Communicate clearly and concisely, both orally and in writing. ■ Establish and maintain cooperative and effective working relationships with those contacted in thecourse of work.
Education and Experience Guidelines
Education/Training:
A Bachelor's degree from an accredited college or university with major course work in urban planning, regional planning, or a related field.
Experience:
Five years of increasingly responsible professional current and/or advance planning experience, including two years of experience comparable to that of a Senior Planner with the City of Antioch.
License or Certificate:
Possession of a valid California driver's license. For out-of-state candidates, we will accept an out-of-state driver's license at the time of application; however, a valid California driver's license must be obtained by the time of appointment.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with occasional exposure to an outdoor field setting and travel from site to site; incumbents may be required to work extended hours including evenings and weekends.
CITY OF ANTIOCH
PRINCIPAL PLANNER
Physical: Primary functions require sufficient physical ability and mobility to work in an office and outdoor field setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
FLSA: Exempt
Created: September 2023
This class specification identifies the essential functions typically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably related to an employee's position and qualifications. Other duties outside of an individual's skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 12, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Ana Cortez, Human Resources Director frt3!.,,,, APPROVED BY: Kwame Reed, Acting City Manager
SUBJECT: Amendment to the Fiscal Year 2024 and 2025 Budget to Fund One (1) Senior Planner, One (1) Principal Planner, and One (1) Planning Manager in Lieu of Two (2) Principal Planners
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:
1. Amending the Community Development Planning Division personnel budget in the amount of $293,157 for fiscal year 2023-24 and $308,925 for fiscal year 2024-25 to fund one (1) Senior Planner, (1) Principal Planner, and one (1) Planning Manager, instead of two (2) Principal Planners and
2. Authorizing the City Manager or designee to make the necessary fiscal year 2024 and 2025 budget adjustments.
FISCAL IMPACT
Funding the Planning Manager position will result in an increase in expenditures in the amount of $300,107 for fiscal year 2023-24 and $315,772 for fiscal year 2024-25. The reduction of one Principal Planner to Senior Planner will result in a budget savings in the amount of $6,950 for fiscal year 2023-24 and $6,847 for fiscal year 2024-25.
The net fiscal impact from this action will be an increase in salaries and benefits in the Community Development Planning Division personnel budget in the amount of $293,157 for fiscal year 2023-24 and $308,925 for fiscal year 2024-25.
DISCUSSION
The adopted 2023-25 General Fund Budget included the creation of two (2) Principal Planner positions instead of the Planning Manager and two (2) Senior Planner positions. The intention of creating a Principal Planner is to create a position between the Senior Planner and Planning Manager position in terms of experience and scope of 8 Agenda Item #
Antioch City Council Report
September 12, 2023 Agenda ltem#B 2
responsibility, which will support retention, professional growth, and succession planning within the Planning Division.
Although many cities of Antioch's size have a Principal Planner position, the elimination of Planning Manager and Senior Planner positions has left gaps in the reporting structure that make succession planning challenging. The elimination of the Planning Manager position also creates ambiguity in the reporting structure of the Planning Division. Staff anticipates that the workload of the Planning Division will increase in the near future due to new developments within the City and the need to develop a new General Plan, so staff recommends restoring the previous staffing levels.
The recommended action would change the current structure of the Planning Division as illustrated below:
Previous (Ending June 2023) Existing (Adopted FY 2024) Proposed CD Technician: 1 FTE CD Technician: 1 FTE CD Technician: 1 FTE Associate Planner: 1 FTE
Senior Planner: 2 FTE
(Principal Planner not created)
Planning Manager: 1 FTE
TOTAL: 5 FTE
Associate Planner: 1 FTE Associate Planner: 1 FTE
(no Senior Planner) Senior Planner: 1 FTE
Principal Planner: 2 FTE Principal Planner: 1 FTE
(no Planning Manager) Planning Manager: 1 FTE
TOTAL: 4 FTE TOTAL: 5 FTE
The proposal restores the Planning Manager position and the fiscal year 2022-23 Planning Division staffing levels. It also creates a continuous line of promotion within the Planning Division that supports retention, professional growth, and succession planning.
ATTACHMENTS
A. Resolution amending the Community Development Planning Division personnel budget in the amount of $293,157 for fiscal year 2023-24 and $308,925 for fiscal year 2024-25 to fund one (1) Senior Planner, (1) Principal Planner, and one (1) Planning Manager, instead of two (2) Principal Planners and authorizing the City Manager or Designee to make the necessary fiscal year 2024 and 2025 budget adjustments.
ATTACHMENT A
RESOLUTION NO. 2023/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH AMENDING THE FISCAL YEAR 2024 AND 2025 GENERAL FUND BUDGET TO FUND ONE (1) SENIOR PLANNER, ONE (1) PRINCIPAL PLANNER, AND ONE (1) PLANNING MANAGER, INSTEAD OF TWO (2) PRINCIPAL PLANNERS AND AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO MAKE THE NECESSARY FISCAL YEAR 2024 AND 2025 BUDGET ADJUSTMENTS
WHEREAS, the fiscal year 2024 and 2025 General Fund budget included two (2) Principal Planners instead of two (2) Senior Planners and one (1) Planning Manager; WHEREAS, staff has determined that the Planning Division would benefit from continuing to have a Planning Manager in order to effectively lead the Division; WHEREAS, staff have further determined the Planning Division will be most be efficiently staffed by one (1) Senior Planner and one (1) Principal Planner in order to promote retention and professional growth within the Planning Division; and WHEREAS, the proposed restructuring of the Planning Division will allow for improved succession planning.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch hereby amends the fiscal year 2024 and 2025 General Fund budget in the amount of $293,157 for fiscal year 2023-24 and $308,925 for fiscal year 2024-25 to fund one ( 1) Senior Planner, one ( 1) Principal Planner, and one ( 1) Planning Manager, instead of two (2) Principal Planners and authorizes the City Manager or designee to make the necessary fiscal year 2024 and 2025 budget adjustments . ••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••• I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 12th day of September 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
CITY OF
ANTIOCH CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 12, 2023
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Ana Cortez, Human Resources Director M:v' SUBJECT: Resolution Approving the Fifth Amendment to the Employment Agreement with Thomas Lloyd Smith for City Attorney Services and Authorizing the Mayor to Sign the Amendment
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution approving the Fifth Amendment to the Employment Agreement with Thomas Lloyd Smith for City Attorney Services, authorizing the Mayor to sign the Amendment and authorizing the Finance Director to make the necessary fiscal year 2025 budget adjustment.
FISCAL IMPACT
On February 5, 2019, City Council approved an employment agreement and amendment with Thomas Lloyd Smith ("Thomas Smith" or "Smith") for City Attorney services. The Second Amendment to this employment agreement was adopted by City Council (Resolution No. 2020/25) and increased the annual salary by 5% beginning March 1, 2020. The Third Amendment to this employment agreement was adopted by City Council (Resolution No. 2021 /68) and reflected approval of a Step increase from Step D to Step E, an increase of 5% beginning March 1, 2021. The Fourth Amendment to the employment agreement was adopted by City Council (Resolution No. 2022/72) and reflected to approve a six-year contract and a one-year severance (if released without cause). The Fifth Amendment will reflect direction provided to the Human Resources Director on August 25, 2023, in closed session following the evaluation of Thomas Lloyd Smith's performance to increase the annual salary by 6% beginning March 1, 2023. The fiscal year 2024 General Fund fiscal impact is $7,438 expected to be covered by the vacancy in the Assistant City Attorney positions. The fiscal year 2025 General Fund fiscal impact is $7,758 which will require a budget adjustment.
DISCUSSION
On February 5, 2019, the City Council approved an employment agreement and amendment with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the agreement. On February 11, 2020, the City Council approved a second amendment to the employment agreement with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the agreement. On April 13, 2021, the City 9 Agenda Item #
Antioch City Council Report
September 12, 2023 Agenda Item #9 2
Council approved a third amendment to the employment agreement with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the amendment. On April 26, 2022, the City Council approved a fourth amendment to the employment agreement with Thomas Lloyd Smith for City Attorney Services and authorized the Mayor to sign the agreement. The Fourth Amendment reflected approval of a six-year contract extension and a one-year severance (if released without cause).
City Attorney Smith received "Exceeds Expectations" during his performance review, and it is recommended the Fifth Amendment reflect an increase to his annual salary by 6%, resulting in a salary of Two Hundred Fifty-Nine Thousand, One Hundred and Forty-Five dollars ($259,145), and continue to receive benefits offered under the Management Employees Benefit Document.
Please refer to Exhibit A to the Resolution for all amendments to the City Attorney contract. All of the remaining terms and provisions of the agreement and amendment dated February 5, 2019 shall remain in effect.
This Staff Report is intended to facilitate the City's compliance with SB 1436 (2016), which requires a public report of a summary of recommendation regarding any change in the benefits or salary of local agency executives.
ATTACHMENTS
A. Resolution
Exhibit A to Resolution - Fifth Amendment to Employment Agreement and Amendment dated February 5, 2019 with Thomas Lloyd Smith for City Attorney Services.
B. Resolution No. 2022/72 Fourth Amendment to Employment Agreement and Amendment with Thomas Lloyd Smith for City Attorney Services.
C. Resolution No. 2021/68 Third Amendment to Employment Agreement and Amendment with Thomas Smith for City Attorney Services.
D. Resolution No. 2020/25 Second Amendment to Employment Agreement and Amendment with Thomas Smith for City Attorney Services.
E. February 5, 2019 Agreement and Amendment with Thomas Smith for City Attorney Services.
ATTACHMENT A
RESOLUTION NO. 2023/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE FIFTH AMENDMENT TO THE EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF ANTIOCH AND THOMAS LLOYD SMITH FOR
CITY ATTORNEY SERVICES AND AUTHORIZING THE NECESSARY FISCAL YEAR 2025 BUDGET ADJUSTMENT
WHEREAS, on February 5, 2019, the City Council approved an employment agreement and amendment with Thomas Lloyd Smith ("Thomas Smith" or "Smith") for City Attorney services and authorized the Mayor to sign the agreement; WHEREAS, on February 11, 2020, the City Council approved a second amendment to the employment agreement and amendment with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the agreement; WHEREAS, on April 13, 2021, the City Council approved a third amendment to the employment agreement and amendment with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the agreement; WHEREAS, on April 26, 2022, the City Council approved a fourth amendment to the employment agreement and amendment with Thomas Lloyd Smith for City Attorney services and authorized the Mayor to sign the agreement; WHEREAS, the City Council desires to approve a fifth amendment to the February 5, 2019 employment agreement and amendments with Thomas Lloyd Smith for City Attorney services (the "Fifth Amendment");
WHEREAS, the Fifth Amendment reflects direction provided to the Human Resources Director on August 25, 2023, in closed session following the evaluation of Thomas Lloyd Smith's performance; and
WHEREAS, a budget adjustment will be required for fiscal year 2025 to implement the salary provisions of the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:
Section 1: The Fifth Amendment to the Employment Agreement between the City of Antioch and Thomas Lloyd Smith for City Attorney services attached to this Resolution as "Exhibit A" is hereby approved,
Section 2: The Mayor is authorized to execute this Agreement, and Section 3: The Acting City Manager or designee is authorized to make the necessary fiscal year 2025 budget adjustment.
* * * * * * * * * * * * * * *
RESOLUTION NO. 2023/**
September 12, 2023
Page2
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 12th day of September. 2023, by the following vote:
AYES:
NOES:
ABSENT:
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT A
FIFTH AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN CITY OF
ANTIOCH AND THOMAS LLOYD SMITH
The City of Antioch ("City") and Thomas Lloyd Smith ("Thomas Smith" or "Smith") previously entered into that certain Employment Agreement and Amendment dated February 5, 2019, whereby Smith was employed as the City Attorney of the City. The Second Amendment effective March 1, 2020, Third Amendment effective March 1, 2021, Fourth Amendment effective March 1, 2022 (collectively "Agreements"). In this Fifth Amendment, the parties hereby agree to modify and amend the Agreements as follows:
1. Section 8.A. - Compensation. Salary. The first paragraph of Section 8.A. shall be replaced and shall read as follows:
A. Salary. The City agrees to pay Smith for the performance of his duties and functions an annual salary as follows: Two Hundred Fifty-Nine Thousand, One Hundred and Forty-Five dollars ($259,145). The City Attorney's salary will also be tied to the current Management Employees Benefit Document Item 1.
Compensation, Section.
2. Except as modified herein all of the remaining terms and provIsIons of the Agreement and Amendment dated February 5, 2019 shall remain in effect. If any conflicts exist between the Agreement and Amendment, Second Amendment, Third Amendment, Fourth Amendment, and Fifth Amendment, the Fifth Amendment shall govern.
CITY OF ANTIOCH
By: __________ Date: __ _
Lamar Thorpe, Mayor of the City of Antioch
Attest:
Date: ------------- ---
EI i z abet h Householder, City Clerk of the City of Antioch By: __________ Date: __
Thomas Lloyd Smith
Smith Fourth Amendment to Employment Agreement and Amendment dated February 5, 2019 April 26, 2022
10 Agenda Item #
S
TAFF REPORT TO THE CITY COUNCIL
DAT
E: Regular Meeting of September 12, 2023
T
O: Honorable Mayor and Members of the City Council
S
UBMITTED BY: Kwame P. Reed, Acting City Manager/Economic Development Director
SUBJ
ECT: City Council 90-Day Request List - Discussion on False Alarm Policy and the Fees That are Charged to Antioch Residents
RECOMMENDED ACTION
It is recommended that the City Council dis cuss false alarm fees that are charged to Antioch residents and provide direction to staff.
F
ISCAL IMPACT
The recommended action has no fiscal impact.
DI
SCUSSION
This item is for discussion and was placed on the agenda at the request of Mayor Pro Tem Torres-Walker. Section 4-14.11 of the Antioch Municipal Code describes policies related to false alarms, fees , and late charges. This discussion is related to the fees charged to Antioch residents and businesses. The current fees associated with false alarms are in the Master Fee Schedule, adopted by City Council on May 23, 2023 AT
TACHMENTS
A. Antioch Municipal Code Section 4-14.11 False Alarm Fines; Fees; Late Charges B. Master Fee Schedule – Alarm Fees
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ATTTACHMENT A
MASTER FEE SCHEDULE
City of
Antioch
2 >>P
OLICE DEPARTMENT<<
DESCRIPTION FEE ACCT CODE
Misdemeanor Booking $ 78.00 per booking 100-3110.46300 Special Event Regulation (group putting on Event)
Event charged for Police Officer, Corporal and
Sergeant at overtime rate for Step “E” of regular pay
scale plus a 25% Administrative Fee. Event charged
for Reserve Police Officer at Step “A” rate of regular
officer pay scale plus a 25% Administrative Fee
Time, materials and administrative overhead cost 100-3110.463 00 Subpoena, Civil deposit/officer/day plus Admin fee $ 27 5.00 per G.C. 68096.1 deposit plus actual cost 100-0000.223 15 1 00-3110.47010
Subpoena, Civil Administrative Fee Clerical cost @ max of $24/hr ($6 per ¼ hr), plus 10 cents/page document duplication
100-3110.47010
Subpoena Duces Tecum/Deposition Subpoena,
Plus reasonable/actual costs (per 1563 E.C.)
Clerical cost @ max of $24/hr ($6 per ¼ hr), plus
10 cents/pa
ge document duplication
100-3110.47010
Adult Business Permit Deposit as determined by Police Dept plus charges at fully burdened hourly rates for all involved
personnel and any outside costs
100-3110.46300
Firearms Range $100.00 hourly with operator (ADP operator always required for use)
100-3110.47010
Alarm Users:
Registration and Renewal $30.00 100-3110.46315
Registration Late Charge $15.00
Alarm Fee – Late Charge/All Fees and Fines Late 5% of unpaid amoun t False Alarm – Registered 1 – No charge; 2 – School or $100; 3 or more - $205 (for each subsequent response)
100-3110.46320
False Alarm – Non-Registered 1 – School or $100; 2 or more - $205 (for each subsequent response)
Operating Suspended Alarm System 1 - $ 205; 2 - $350; 3 or more - $500 (for each subsequent response)
Alarm Company:
Failure to Report New Install $30.00
Failure to use Alarm Confirmation or Enhanced Call
Confirmation Procedures
$30.00
False Alarm Caused by Alarm Company 1 – No charge; 2 or mo re - $205 (for each subsequent response)
Calling on Suspended Alarm Site 1 – No charge; 2 or more - $205 (for each subsequent response)
All Late Charges $15.00
>>ANI
MAL SERVICES<<
DESCRIPTION FEE ACCT CODE
Adoption Fees
Adopt – Dog
Adopt – Cat
$ 125.00*
$ 90.00*
214-3320.467
10 Adopt – Rabbit $ 16.00
Adopt – Small animal (rats, hamsters, guinea pigs) $ 7.00 *Fees include spay/neuter, microchip and core
vaccines. Actual cost of spay/neuter that cannot be
compl
eted in-house will be added to the adoption fees.
ATTACHMENT B