ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as
Housing Successor to the Antioch Development Agency
Date: Tuesday, June 11, 2024
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar A. Hernandez-Thorpe, Mayor Ellie Householder, City Clerk Monica E. Wilson, Mayor Pro Tem (District 4) Lauren Posada, City Treasurer Tamisha Torres-Walker, Council Member District 1
Michael Barbanica, Council Member District 2 Kwame P. Reed, Acting City Manager Lori Ogorchock, Council Member District 3 Thomas Lloyd Smith, City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabiliti es. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- JUNE 11, 2024
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov). Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:00 P.M. ROLL CALL – CLOSED SESSION – for Council Members – All Present
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to Government Code section 54956.9: William Butcher v. City of Antioch, et al. United States District Court for the Northern District of California (Case No.: 3:23-cv-04328).
No reportable action
2) PUBLIC EMPLOYMENT – RECRUITMENT OF CITY MANAGER . This closed session is authorized pursuant to California Government Code section 54957(b)(1).
Direction provided to Human Resources Director and City Attorney
6:02 P.M. MOTIONED TO ADJOURN TO CLOSED SESSION
7:04 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Housing Successor to the Antioch Development Agency – All Present
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
ANTIOCH CITY COUNCIL -2- JUNE 11, 2024
1. PROCLAMATION
• Proclamation Commemorating Juneteenth 2024
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the proclamation.
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
➢ JUNETEENTH – A Freedom Celebration: June 16, 2024
▪ Williamson Ranch Park
Lone Tree Way (cross street Hillcrest Avenue), Antioch, CA
➢ SO YOU WANT TO RUN FOR OFFICE – Engaging Candidate Workshop: June 24, 2024 Hosted by Contra Costa County Clerk-Recorder-Elections Department
▪ Antioch Senior Center
415 W. 2nd Street, Antioch, CA 94509
3. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
➢ CONTRA COSTA MOSQUITO & VECTOR CONTROL BOARD
➢ ECONOMIC DEVELOPMENT COMMISSION
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
4. PRESENTATION – This Way In – Chinese Commemoration Public Art Project:
https://vimeo.com/935781273
Presented by Christy Chan
5. CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR MAY 28, 2024 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
ANTIOCH CITY COUNCIL -3- JUNE 11, 2024
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
B. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
C. APPROVAL OF HOUSING SUCCESSOR WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
D. REJECTION OF CLAIM: PRETIKA POONAM SINGH
Rejected, 5/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Pretika Poonam Singh.
E. FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH THE KPA
GROUP FOR CITYWIDE SPACE PLANNING AND ARCHITECTURAL CONSULTATION SERVICES (P.W. 700-4)
Reso No. 2024/78 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving the first amendment to the Consulting Services Agreement with The KPA Group for Citywide Space Planning and Architectural Consultation Services, which increases the contract by $267,165 for a total contract amount of $317,165; and
2) Authorizing the Acting City Manager to execute the amendment to the agreement in a form approved by the City Attorney.
F. SUPPLY PURCHASE AGREEMENT WITH UNIVAR SOLUTIONS USA LLC FOR THE
SUPPLY AND DELIVERY OF CALCIUM CHLORIDE FOR WATER TREATMENT Reso No. 2024/79 adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Awarding an agreement with Univar Solutions USA LLC, beginning July 1, 2024, through June 30, 2025, in the amount not to exceed of $368,712; and
2) Authorizing the Acting City Manager to execute the agreement in a form approved by the City Attorney.
ANTIOCH CITY COUNCIL -4- JUNE 11, 2024
CONSENT CALENDAR for City /City Council Members acting as Housing Successor to the Antioch Development Agency – Continued
G. PLANNING COMMISSIONER APPOINTMENT TO THE TRANSPLAN COMMITTEE Reso No. 2024/80 adopted appointing Cortney L. Jones to the TRANSPLAN Committee for a Partial-Term Planning Commissioner vacancy, 2-year term, expiring December 2025, 5/0
Recommended Action: 1) It is recommended that the Mayor nominate the candidate for appointment.
2) It is recommended that the City Council adopt a resolution approving the Mayor’s appointment of Cortney L. Jones to the TRANSPLAN Committee for a Partial -Term Planning
Commissioner vacancy, 2-year term, expiring December 2025.
PUBLIC HEARING
6. LAUREL RANCH CARWASH AND CONVENIENCE STORE (PRE2023-0006) Council consensus that this area should not be rezoned to commercial use Recommended Action: It is recommended that the City Council provide the applicant with feedback regarding the proposal.
9:21 P.M. RECESS TAKEN
9:27 P.M. RECONVENED, ROLL CALL – All Present
COUNCIL REGULAR AGENDA
7. FISCAL YEAR 2023-25 MID-YEAR BUDGET
Recommended Action: It is recommended that the City Council:
Reso No. 2024/81 adopted, 5/0
1) Adopt a resolution approving amendments to the 2023/24 and 2024/25 fiscal year budgets (Staff Report Attachment A).
Reso No. 2024/82 adopted, 5/0
2) Adopt a resolution approving amendments to the 2023/24 budget and 2024/25 fiscal year budgets for items considered at the meeting of June 11, 2024 (Staff Report Attachment B).
ANTIOCH CITY COUNCIL -5- JUNE 11, 2024
10:47 P.M. MOTION TO ADJOURN THE COUNCIL MEETING; Motion Failed 2/3 (Torres-Walker, Wilson, Hernandez-Thorpe-NO)
COUNCIL REGULAR AGENDA – Continued
8. DISCUSSION ITEM: COUNCILMEMBER COMPENSATION – SENATE BILL 329
INCREASES THE COMPENSATION LIMITS FOR CITY COUNCIL MEMBERS Council consensus to staff to bring back an ordinance
Recommended Action: It is recommended that the City Council provide direction to staff as to whether to prepare an ordinance increasing councilmember compensation to the amount permitted by Senate Bill 329 (2023).
MAYOR HERNANDEZ -THORPE REQUESTED A MOTION TO SUSPEND THE RULES TO MOVE UP PUBLIC COMMENT AS THE NEXT ORDER OF BUSINESS; APPROVED, 5/0
PUBLIC COMMENTS
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn meeting at 10:52 p.m., 5/0
[THE FOLLOWING COUNCIL MEETING AGENDA ITEMS WILL BE MOVED TO THE 06/25/2024 COUNCIL MEETING TO BE HEARD]
COUNCIL REGULAR AGENDA – Continued
9. CITY COUNCIL REQUESTED DISCUSSION ITEM : DISCUSSION ON FUNDING FOR
STREET CAMERAS
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
10. CITY COUNCIL REQUESTED DISCUSSION ITEM : POTENTIAL OF CREATION OF
DIVERSITY, EQUITY, INCLUSION, AND BELONGING (DEIB) OFFICER POSITION
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
ANTIOCH CITY COUNCIL -6- JUNE 11, 2024
COUNCIL REGULAR AGENDA – Continued
11. CITY COUNCIL REQUESTED DISCUSSION ITEM : POTENTIAL OF CREATION OF
HEALTH AND SAFETY ANALYST POSITION FOR THE HUMAN RESOURCES
DEPARTMENT
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
12. CITY COUNCIL REQUESTED DISCUSSION ITEM : DISCUSSION OF CALIFORNIA
BUSINESS ROUNDTABLE BALLOT MEASURE
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
13. CITY COUNCIL REQUESTED DISCUSSION ITEM : POTENTIAL DEVELOPMENT OF
POLICY ON USE OF NATIVE PLANTS SPECIES FOR NEW DEVELOPMENTS
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and Acting City Manager – no longer than 90 days.
PROCLAMATION COMMEMORATING
JUNETEENTH 2024
WHEREAS, Juneteenth is recognized as Freedom Day or our country’s second Independence Day; WHEREAS, Juneteenth was the day that slavery ended in the United States resulting in the emancipation of all slaves and beginning the restoration of culture, name, language, faith, and identity;
WHEREAS, President Abraham Lincoln first issued the Emancipation Proclamation on January 1, 1863, freeing the enslaved people in the South, but those orders were ignored by Confederate Southern slave owners;
WHEREAS, on June 19, 1865, Union soldiers arrived in Galveston, Texas and enforced the President’s order, freeing the enslaved people two and a half years after the Emancipation Proclamation was issued;
WHEREAS, other systems of oppression and systematic inequalities, such as sharecropping, Jim Crow, redlining, and mass incarceration, the reverberation of Black bodies and Black impoverishment, continued well past slavery and some persist to this day, affecting the physical and mental health, safety, and even the continuing education of young African American children; WHEREAS, liberation from these systems of oppression, demands nothing less than Black economic liberation manifested through financial literacy, a positive sense of self, an upright ethical and moral compass, high-earning jobs, mentors willing to share the means of self-improvement, and the ability to own the land in one’s own neighborhood; WHEREAS, many African Americans have advanced academically, politically, and financially and continue to strive to build wealth within the Black community in and beyond; and WHEREAS, on June 16, 2024, the City of Antioch will hold its Annual Juneteenth Celebration at Williamson Ranch Park, with speakers sharing our rich, proud history, music, ethnic foods, and activities. We invite all our brothers, sisters, and friends of every culture and ethnicity to join us for this historical event and celebration.
NOW, THEREFORE, I, LAMAR A. HERNANDEZ-THORPE, Mayor of the City of Antioch, do hereby acknowledge June 19th, 2024, as Juneteenth in the City of Antioch, the annual recognition of Black emancipation, the celebration of the past, present, and future of Black economic liberation, and our commitment to eradicate systemic racism that undermines our collective prosperity.
JUNE 11, 2024
_____________________________
LAMAR A. HERNANDEZ-THORPE, Mayor
6-11-24
1 #2
BOARD / COMMISSION / COMMITTEE
VACANCY ANNOUNCEMENTS
Phone: (925) 779-7009 OFFICE OF THE CITY CLERK200 H Street/P.O. Box 5007 [email protected] Antioch, CA. 94531-5007
https://bit.ly/COA-BC23 AntiochIsOpportunity.com
The City of Antioch urges residents to become involved in their local community! One way to do so is to serve on the various Boards, Commissions, and Committees. Any interested resident is encouraged to apply for the vacancies by 5:00 p.m. on the deadline below.
EXTENDED DEADLINE DATE: FRIDAY, JUNE 14, 2024:
ECONOMIC DEVELOPMENT COMMISSION
o Two (2) vacancies, expiring June 2025
o Three (3) vacancies, expiring June 2027
o One (1) Chamber of Commerce vacancy, expiring June 2027 EXTENDED DEADLINE DATE: FRIDAY, JUNE 28, 2024:
CONTRA COSTA MOSQUITO & VECTOR CONTROL BOARD
o One (1) vacancy, expiring April 2026
To be considered for the vacancy position(s)
listed above, please fill out an application
available on the City’s website at
https://bit.ly/COA-BC23. Printed applications
are also available at Antioch City Hall, 200 H
Street, Antioch, CA.
Please return the completed application by the
deadline date listed above, by email to:
[email protected]. You can also drop off
the application (Attn: City Clerk), in the water
billing drop-off box outside Antioch City Hall.
Your interest and desire to serve our community can make a difference.
ECONOMIC DEVELOPMENT COMMISSION
Two (2) Vacancies, expiring June 2025
Three (3) Vacancies, expiring June 2027
One (1) Chamber of Commerce Vacancy, expiring June 2027 Deadline Date: By 5:00 p.m., June 14, 2024
The City of Antioch encourages residents to become involved in their local community. One way to do so is to serve on various commissions, boards, and committees. Any interested resident is encouraged to apply.
Purpose:
Economic Development Commission serves in an advisory capacity to the City Council in matters pertaining to economic development issues within the City and makes recommendations to the City Council and staff regarding policies, regulations, marketing, development strategies and planning activities designed to enhance the City’s economic base and create quality jobs.
Committee Seats:
Seven (7) Members, 4-year terms.
o At least five (5) members shall be Antioch residents/electors. Non-resident members shall own or operate a business in the City of Antioch.
o Members with backgrounds in commercial real estate, marketing or investment banking are strongly preferred.
o Antioch Chamber of Commerce shall recommend one member.
Meetings:
Regular meetings are held at 6:00 p.m. in the Council Chambers, 200 H Street, Antioch CA.
First Tuesday in February, April, June, October, and December.
Third Tuesday in July.
First Tuesday on an as-needed basis only, in March, May, and November.
No Meetings are held during January or August
Additional Requirements:
Commissioners are required to submit the Fair Political Practices Commission (FPPC) Form 700 (Statement of Economic Interests) upon assuming office, and every year thereafter.
Commissioners are required to complete a 2-hour online AB1234 Ethics training course within one year of their appointment.
Newly appointed and reappointed members are required to take an Oath of Office administered by the City Clerk.
To be considered for these volunteer position(s), a completed application must be emailed to:
[email protected], or mailed/delivered to the Office of the City Clerk, by the deadline date listed above. Applications are available on the City’s website at: https://bit.ly/COA-BC23, and at the City Clerk’s Office.
CONTRA COSTA COUNTY MOSQUITO &
VECTOR CONTROL BOARD OF TRUSTEES
One (1) Vacancy, expiring April 2026
Extended Deadline Date: By 5:00 p.m.,, 2024
The City of Antioch encourages residents to become involved in their local community.
One way to do so is to serve on various commissions, boards, and committees. Any interested resident is encouraged to apply.
Purpose:
The Board of Trustees are officials appointed by their respective city councils to govern the Mosquito and Vector Control District knowledgeably and effectively. They serve without compensation for a term of two to four years and are highly dedicated to this community service.
Additional information regarding the responsibilities and duties are available online at www.contracostamosquito.com.
Qualifications:
To be eligible, you must be an Antioch resident and a Contra Costa County taxpayer who is at least 18 years old and interested in any of the following areas: public health, public policy, wetlands, farming, community education, finance, personnel, or land development.
Meetings:
Board meets on the second Monday of every other the month starting January at 7:00 p.m., and occasionally, it may be necessary to hold a special Board meeting.
Location:
Meetings are to be held at the District Office address, located at 155 Mason Circle, Concord If you are interested in pursuing volunteer positions with the City of Antioch, please complete an application and submit it via email to [email protected], or mail/deliver it to the Office of the City Clerk, by the deadline date mentioned above.
Applications must include your responses to the Questionnaire to be considered.
Applications are available on the City’s website at:
https://bit.ly/COA-BC23, and at the City Clerk’s Office.
- -2
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
SUBMITTED BY:
SUBJECT:
RECOMMENDED ACTION
FISCAL IMPACT
DISCUSSION
ATTACHMENT
5B
5C
D
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: REJECTION OF CLAIM: PRETIKA POONAM SINGH
RECOMMENDED ACTION
It is recommended that the City Council reject the claim submitted by Pretika Poonam Singh.
Should the City Council desire to discuss this matter, it would be scheduled for a future closed session.
ATTACHMENTS
None.
G
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY:Kevin Scudero, Acting Community Development Director SUBJECT: Planning Commissioner Appointment to TRANSPLAN
RECOMMENDED ACTION
1) It is recommended that the Mayor nominate the candidate for appointment. 2)
appointment of Cortney L. Jones to the TRANSPLAN Committee for a Partial-Term Planning Commissioner vacancy, 2-year term, expiring December 2025.
FISCAL IMPACT
There is no fiscal impact as these are voluntary positions.
DISCUSSION
The TRANSPLAN Committee coordinates the regional transportation interests of the communities in eastern Contra Costa County. The five member governments of TRANSPLAN include the Cities of Antioch, Brentwood, Oakley and Pittsburg, and Contra Costa County. Contra Costa County governs the unincorporated East County communities of Bay Point, Bethel Island, Byron, Discovery Bay, and Knightsen.
The representatives who serve on TRANSPLAN are elected officials and planning commissioners from the five member governments. Each jurisdiction appoints one elected official and one planning commissioner to serve on the Committee.
In general law cities where the office of the mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees, unless otherwise specifically provided by statute. Under Antioch Municipal Code §2-5.201, the Mayor shall nominate candidates for membership on all boards and commissions. Nominees shall be appointed to each board and commission upon receiving approval of at least a majority vote of the City Council.
The City of Antioch currently has a vacancy for one Planning Commissioner on the committee. At the March 20, 2024 Planning Commission Meeting the Commission discussed the vacancy and who was willing to take on the responsibility of serving on the TRANSPLAN Committee. Commissioner Cortney L. Jones volunteered to take on the
Antioch City Council Report
June 11, 2024 Agenda Item #G 2
responsibilities of serving on the TRANSPLAN Committee and the Planning Commission supported forwarding her name to Mayor Hernandez-Thorpe for consideration to fill the vacancy. Mayor Hernandez-Thorpe is nominating Cortney L. Jones to fill the partial term expiring December 2025.
ATTACHMENTS
A. Resolution for one Partial-Term Planning Commissioner vacancy, 2-year term, expiring December 2025
B. TRANSPLAN Administrative Procedures
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPOINTING[INSERT NAME OF APPOINTEE AFTER APPOINTMENT]TO THE
TRANSPLAN COMMITTEE FOR ONE PARTIAL-TERM PLANNING COMMISSIONER VACANCY, TWO-YEAR TERM EXPIRING DECEMBER 2025
WHEREAS, the TRANSPLAN Committee administrative procedures require that each jurisdiction appoint one elected official and one planning commissioner to serve on the Committee;
WHEREAS, there is currently one partial-term Planning Commissioner vacancy for a two-year term on the TRANSPLAN Committee;
WHEREAS, at the March 20, 2024 Planning Commission meeting the Planning Commission agreed to forward a recommendation of one Commissioner to Mayor Hernandez-Thorpe for consideration;
WHEREAS, Mayor Hernandez-Thorpe considered the recommendation of the Planning Commission;
WHEREAS, Antioch Municipal Code Section 2-5.201 requires the Mayor to nominate candidates for membership on all boards and commissions and requires nominees to receive approval of at least a majority vote of the City Councilto be appointed to a board or commission; and
WHEREAS, Mayor Lamar Hernandez-Thorpe has nominated [insert name of appointee after appointment]to the TRANSPLAN Committee, for the Partial-Term Planning Commissioner vacancy, two-year term, expiring December 2025.
NOW, THEREFORE, BE IT RESOLVEDthat the City Council of the City of Antioch appointment of [insert name of appointee after appointment] to serve on the TRANSPLAN Committee for a term of two years expiring December 2025. * * * * * * * *
ATTACHMENT A
A1
Antioch City Council Report
June 11, 2024 Agenda Item #G 4
I HEREBY CERTIFYthat the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 11th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT: ________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
A2
1 Approved May 11, 1989
Revised September 13, 1990
Revised December 12, 1996
Revised September 9, 1999
TRANSPLAN COMMITTEE
ADMINISTRATIVE PROCEDURES
ARTICLE I - THE COMMITTEE
Section 1. Name . The official name of the eastern Contra Costa County regional planning committee shall be “TRANSPLAN Committee.”
Section 2. Calendar Year. The calendar year for determining terms of office shall begin on January 1, and end on December 31.
Section 3. Composition. The TRANSPLAN Committee shall be composed of representatives from the member jurisdictions, which include the City of Antioch, the City of Brentwood, the City of Pittsburg, the City of Oakley and the County of Contra Costa.
Section 4. Membership. There shall be eleven (11) voting members on the TRANSPLAN Committee. Each city council shall appoint two (2) voting members, one (1) from the city council and one (1) from the planning commission. The Board of Supervisors shall appoint three (3) voting members, two from the Board of Supervisors and one from the planning commission.
Section 5. Terms of Office. Appointments to the TRANSPLAN Committee are for two years. The appointee (TRANSPLAN Member) must remain a local elected officeholder to serve on the TRANSPLAN Committee.
If for any reason a TRANSPLAN Member is no longer an elected official or planning commissioner, his or her alternate shall serve in his or her place until a successor is named and qualified. If no qualified alternate has been appointed such TRANSPLAN Member shall continue to serve until the earlier of (1) the appointment of his or her successor, (2) the end of the 60th day following the date such TRANSPLAN Member ceases to be an elected official or planning commissioner.
Section 6. Alternates . Each city may appoint an alternate from their city council to serve in place of the city council appointee, and may appoint an alternate from the city planning commission to serve in place of the planning commission appointee. The Board of Supervisors may appoint an alternate from the County Planning Commission, the East County Regional Planning Commission, or other County transportation committees to serve in place of the Board of Supervisors or planning commission appointee. Alternates shall serve as voting members.
Section 7. Chair . The TRANSPLAN Chair shall be elected from among the voting members
ATTACHMENT B
B1
2 by a majority vote. The term of office shall be from the date of his or her election to the end of the calendar year as established in Section 2.
Section 8. Vice Chair. A Vice Chair may be elected from among the voting members by a majority vote. The term of office shall be for the date of his or her election to the end of the calendar year as established in Section 2.
Section 9. Representation on the Contra Costa Transportation Authority. The TRANSPLAN Committee shall appoint two representatives and two alternates to the Contra Costa Transportation Authority (CCCTA). These representatives and alternates must be from the City Councils of Antioch, Brentwood, Oakley or Pittsburg. The terms of the representatives and alternates will be set by the CCTA; thereafter, they shall serve two-year terms. Representatives or alternates may be removed by an absolute two-thirds vote of the TRANSPLAN Committee (8 votes). If a representative or alternate is removed, the TRANSPLAN Committee shall appoint a replacement to fill the remainder of that individual’s term as soon as possible after their removal.
Section 10. Quorum. A quorum constitutes a majority six (6) TRANSPLAN Committee members.
ARTICLE II - DUTIES
Section 1. Coordination. The TRANSPLAN Committee shall review and coordinate transportation plans and transportation project proposals within the area described in Attachment A of the Joint Exercise of Powers Agreement for TRANSPLAN.
Section 2. Advise Commission. The TRANSPLAN Committee shall advise the CCTA on all matters concerning the Transportation Improvement and Growth Management Expenditure Plan as described in Ordinance 88-01, adopted by the voters of Contra Costa County on November 8, 1988, and on programming of State and Federal transportation funds in eastern Contra Costa County.
Section 3. Regional Forum. The TRANSPLAN Committee shall provide a forum to address regional transportation issues and other transportation issues in eastern Contra Costa County, convey information on these issues to the member jurisdictions, and foster regional efforts to reduce traffic congestion.
ARTICLE III - REVIEW OF ENVIRONMENTAL DOCUMENTS
Section 1. Role of TRANSPLAN STAFF. TRANSPLAN Staff will be responsible for maintaining a monthly Register of Environmental Notices and Documents that have been received by the TRANSPLAN Committee. Staff will regularly review and comment on environmental documents for regionally significant projects in East County and proposed changes to local General Plans. In general, a comment letter sent by TRANSPLAN Staff will B2
3 seek to ensure that impacts on Routes of Regional Significance designated in the East County Action Plan are accurately and fully analyzed and appropriate mitigation measures are identified.
The comment letter may also suggest specific mitigation measures to reduce traffic or travel demand that would be consistent with the East County Action Plan and/or other relevant adopted plans. In addition, Staff will be responsible for informing local jurisdictions of the Measure C Growth Management Program procedures to evaluate the impact of a General Plan Amendment (GPA generating more than 100 additional peak hour trips) would have on maintaining the Traffic Service Objectives for the East County Action Plan.
Section 2. Role of the TRANSPLAN TECHNICAL ADVISORY COMMITTEE. There are situations in which it is appropriate and necessary for the TRANSPLAN Technical Advisory Committee to participate more directly in the review and preparation of comments on an environmental document. This participation may take the form of assisting TRANSPLAN Staff in the review and comments on an environmental document, or, providing concurrence on a TRANSPLAN Staff prepared comment letter. The following thresholds are to be used in determining when the TRANSPLAN Technical Advisory Committee (TAC) would be directly involved in review of an environmental document 1:
1 Development size threshold is similar to that used by Metropolitan Transportation Commission in determining whether or not to review and comment on environmental documents. It is also similar to CEQA’s project of regional significance definition [ Sec. 15206 (b) (2) (A, B,C, D and E)]. 1) Any proposed residential development or plan of more than 500 dwelling units; 2) Any commercial, industrial, or retail development or plan exceeding 250,000 square feet of floor area;
3) Any proposed project (public or private action) that has the potential to adversely impact the transportation system in East County, in particular the Routes of Regional Significance (e.g., road closures, expansion, or extensions).
Section 3. TRANSPLAN COMMITTEE. The TRANSPLAN Committee will receive in its a monthly agenda packet a Register of Environmental Notices and Documents. The TRANSPLAN Committee will also receive a copy of all comment letters on environmental documents prepared by Staff/TAC. There are situations in which it is appropriate and necessary for the TRANSPLAN Committee to participate more directly in the review of an environmental document based on the previously described development size threshold. The TRANSPLAN Committee will review relevant excerpts from the environmental document and the Staff/TAC prepared comment letter on the environmental document. In some situations, the lead agency on the environmental document would be requested to make a presentation to the TRANSPLAN Committee on the proposed project’s impacts on East County’s regional transportation system and proposed mitigation measures to reduce these impacts. The purpose of this presentation B3
4 would be informational only, so that the TRANSPLAN Committee will understand the basis for the Staff/TAC prepared comment letter on the environmental document, and, if necessary, provide additional input on the comment letter. The request for a presentation to the TRANSPLAN Committee would be based on a recommendation from either the TRANSPLAN Committee Chair or the TRANSPLAN Technical Advisory Committee.
Section 4. ADHERENCE TO CEQA. The TRANSPLAN Committee’s procedures on the review and comment on environmental documents will be done in accordance with California Environmental Quality Act (CEQA) and other applicable laws. The submittal of a comment letter on an environmental document, which is prepared by Staff or TAC, and any subsequent review of the environmental document by the TRANSPLAN Committee, will occur within the 45-day comment period establish by CEQA.
G:\Transportation\Committees\Transplan\JEPA and Admin Code\transplan cmte admin proc.doc B4
6 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY:Zoe Merideth, Planning Manager
APPROVED BY:Kevin Scudero, Acting Community Development Director SUBJECT: Laurel Ranch Carwash and Convenience Store (PRE2023-0006)
RECOMMENDED ACTION
It is recommended that the City Council provide the applicant with feedback regarding the proposal.
FISCAL IMPACT
There is no direct fiscal impact to providing feedback to the applicant. Should the applicant choose to submit an entitlement application, the cost of the entitlement will be incurred by the applicant.
ENVIRONMENTAL REVIEW
This is a non-entitlement action and does not require environmental review. The future application would require compliance with the California Environmental Quality Act (CEQA). The appropriate CEQA document will be determined at the time of application submittal.
REQUEST
The applicant requests Preliminary Development Plan (PDP) review of a new 2,800 square foot carwash with 18 vacuum stations and a 2,500 square foot convenience store.
The proposed project includes 35 parking spaces, inclusive of the 18 vacuum stalls.
Associated improvements including landscaping and stormwater control facilities are also proposed.
The purpose of a PDP is to gather feedback from the City Council and others in order for the applicant to become aware of concerns and/or issues prior to submittal of an entitlement application.
BACKGROUND
The subject site is a triangular 1.35-acre vacant parcel at the southwest corner of Laurel Road and Country Hills Drive and is part of the Laurel Ranch subdivision. The Laurel Ranch subdivision is located predominately to the north of Laurel Road. Laurel Ranch is a Planned Development entitled in 2016 to include 180 single family homes with future Antioch City Council Report
June 11, 2024 Agenda Item # 6 2
development on the southeastern corner of Laurel Road and Country Hills Drive (now entitled as Laurel Ranch Townhomes). When the project was originally approved in 2016, the subject site (parcel H) was identified as a C.3 bioretention facility for stormwater control. After the entitlement phase, the stormwater control plan for Laurel Ranch was re- engineered and parcel H is no longer needed for stormwater control.
In 2022, the applicant submitted a PDP to construct a gas station, carwash, and convenience store at the project site. The PDP was heard at the February 15, 2023 Planning Commission meeting. At the meeting, Commissioners expressed concerns about placing a gas station so close to residential homes and on such a constrained parcel. Meeting minutes from the Planning Commission meeting are included as Attachment E. The previous staff report, including project plans, is available here:
https://www.antiochca.gov/fc/government/agendas/PC/staff-reports/021523-7-1.pdf
OVERVIEW
The applicant is requesting a PDP for a proposed automatic carwash and convenience store. The subject site is a vacant 1.35-acre parcel. The proposal includes site improvements and landscaping. The objective of this review is to provide feedback about any potential concerns or issues prior to the submittal of entitlements. If a formal application is filed, project entitlements would include:
Environmental Review
General Plan Amendment
Specific Plan Amendment
Planned Development Rezone
Final Development Plan including a Use Permit and Design Review The PDP review provides an opportunity for the Planning Commission, City Council, and other interested parties to identify concerns and/or issues prior to formal submittal of an
Antioch City Council Report
June 11, 2024 Agenda Item # 6 3
entitlement application. A list of additionally required items including information, plan refinement, and supplemental analysis is compiled for the applicant to address prior to a formal submittal.
General Plan, Zoning, and Land Use
The General Plan designation is the East Lone Tree Specific Plan (ELTSP) Focus Area with a designation within the focus area of Low Density Residential. The ELTSP was adopted in 1996 to guide the development of approximately 800 acres in the southeastern portion of Antioch. The entire ELTSP is available here:
https://www.antiochca.gov/fc/community-development/planning/East-Lone-Tree-Specific- Plan.pdf
In the 2023 staff report, the Specific Plan designation was presented as Office Retail. After further examination of the map, staff has determined that the correct designation is Low Density Residential. This designation does not allow commercial uses.
Therefore, the proposed use would require a General Plan Amendment and Specific Plan Amendment to change the designation to the Community Retail (CN) designation. The ELTSP includes specific development standards in the CN designation, which would apply to the site should General Plan and Specific Plan Amendments be granted. The land use map is provided as Attachment C. During preliminary discussions with the applicant regarding the site, even when staff erroneously believed the Specifc Plan designation was CN, staff communicated that any commercial use at the site would need to be compatible with the neighboring homes and function well on the irregularly shaped parcel.
Staff expressed reservations about a gas station/carwash development at the site for these reasons. Given the location and size of the parcel, staff believes that it is not well suited to residential development. The need for a General Plan Amendment and Specific development is best suited at the site nor does it add any additional review time or hearings for a commercial project to be approved at the site.
The zoning designation of the site is Planned Development (PD-15-03), which is the Laurel Ranch Planned Development. A Planned Development Rezone is required to establish the proposed uses at the site.
Site Plan
The project site is a triangular shaped 1.35-acre parcel of vacant land located at the southwest corner of Laurel Road and Country Hills Drive. The proposed project consists of a convenience store and automatic carwash located at the corner of Laurel Road and Country Hills Drive. The project plans show a 2,500 square foot convenience store with a standalone parking lot near the southeast corner of the site. This parking area is accessed from a two-way driveway accessed from the southern portion of the site off Country Hills Drive. The parking area includes 10 standard parking spaces. This parking area does not allow access to the remainder of the site or access to the carwash, though an escape lane for the carwash does end at this parking area. The current convenience store elevations do not show an entrance to the convenience store from this parking area and patrons would walk from the parking area around the side of the building to the front Antioch City Council Report
June 11, 2024 Agenda Item # 6 4
of the store. North of the convenience store is a second parking area with six standard parking spots and one van accessible parking spot. North of this parking area is a two- way driveway onto Country Hills Drive.
The carwash sits in the center of the site, close to the southern property line. The carwash is accessed by entering off Laurel Road or by entering from the northern driveway on Country Hills Drive. The carwash user would then drive in a queuing lane along the southern property line of the property and curve back through the carwash, exiting near Laurel Road. The user would then turn either left or right to access two separate sets of vacuum stations. Seven vacuums are provided along the southern property line at the western portion of the site and eleven vacuums are proposed at the corner of Laurel Road and Country Hills Drive at the northeastern portion of the site. The remainder of the site would be landscaped. The trash enclosure is proposed at the western edge of the parking area. All landscaping areas along Laurel Road and Country Hills Drive are proposed to be 25 feet wide, the minimum setback required in the ELTSP.
Parking
Antioch Municipal Code (AMC) § 9-5.1703.1 establishes off-street parking requirements that state retail sales requires 5 spaces per 1,000 square feet of gross floor area. The convenience store is proposed to be 2,500 square feet, necessitating 12.5 parking spaces, which the AMC requires be rounded up to 13 spaces. 16 spaces and one van accessible space are proposed, which is likely a result of the differing parking calculation requirements of a convenience store connected to a gas station, as the previous project proposed, and a standalone retail establishment. The applicant is proposing 18 vacuum stations for the carwash.
To improve the site design, staff recommends that the applicant reduce the number of convenience store parking spaces to the required 13 spaces. Staff would also recommend that the number of vacuum stalls be reduced to reduce the need to place vacuum stalls next to the southern property line, close to the residences. By reducing the parking, staff believes the internal site circulation could be improved.
Citywide Design Guidelines section 3.2.11 have specific policies for the design of carwashes.
The site design for corner and midblock sites shall
To meet this policy and the ELTSP policy
requiring the buildings frame the gateway at the corner of Laurel Road and Country Hills Drive, staff recommends that the convenience store be placed at the corner of the site to create a strong linkage to the corner.
The Citywide Design Guidelines also state that vacuuming facilities shall be carefully oriented to avoid being a nuisance to adjacent uses. Staff is concerned that the current vacuum locations adjacent to the residences along the southern property line will be a nuisance. The -foot-wide
landscaping parcel, which would provide some buffering between the homes and the vacuums. However, staff believes the potential impacts from the vacuums would be reduced further if the vacuums were relocated farther from the homes. A noise study will be required Antioch City Council Report
June 11, 2024 Agenda Item # 6 5
as part of the California Environmental Quality Act (CEQA) document for their entitlement application to determine if the noise generated at the site would have negative impacts on surrounding properties.
Site Access and Circulation
The proposed site plan shows three new driveways to serve the site. First a 30-foot-wide driveway off Laurel Road would provide right-in and right-out access to Laurel Road.
Second, a 30-foot-wide driveway approximately 65 feet south of the corner of Laurel Road and Country Hills Drive, on Country Hills Drive would provide right-in and right-out access for some of the convenience store parking, access to the carwash and vacuum stations.
Third, a new 25 foot wide right-in and right-out driveway on Country Hills Drive would be located approximately 75 feet south of the other Country Hills Drive driveway. This driveway would only serve the 10 parking spaces for the convenience store and the escape lane to the carwash. No access to enter the carwash would be provided from this driveway and parking area.
The previous iteration of the project included two driveways: one on Laurel Road and one on Country Hills Drive. Staff has concerns about the introduction of a second driveway on Country Hills Drive because this portion of Country Hills Drive currently features a merge where two lanes merge into one lane. The addition of two driveways within this merging area creates the potential for conflicts, which would need to be studied during the entitlement application. Staff is also concerned that the second, southernly driveway on Country Hills Drive only leads to the convenience store and not the carwash, which limits the internal flow of the site. As designed, if this parking lot is full, cars turning in would have a difficult time turning around to get back on Country Hills Drive. The Engineering Division has provided two concepts, included as Attachment D, that show how the site design could be reworked to only have one driveway on Country Hills Drive and provide better internal circulation throughout the entire site. Citywide Design Guidelines
3.2.11.B.3 states about carwashes and service stations
to two per site, unless otherwise allowed by the City Engineer for valid circulation are not
needed for circulation reasons and staff recommends they be reduced to two driveways.
The Engineering concepts do not fully account for all standards in the ELTSP but do show there are alternative design possibilities.
The project plan shows new driveways at both Laurel Road and Country Hills Drive. This intersection and the Laurel Road extension were recently completed and designed without driveway access to the subject parcel because it had been designed for C.3 bioretention.
The Planned Development approval for the Laurel Ranch development in 2016 includes conditions of approval related to the commercial parcel entitled as the Laurel Ranch Townhomes Project) across Country Hills Drive from the subject planned intersections -in/right-out access,
access to the 9.9-acre commercial parcel (Par
Antioch City Council Report
June 11, 2024 Agenda Item # 6 6
commercial site, this access may require signalization. The traffic signal shall be designed While the subject site
study to review the intersection and modifications to the approved conditions of approval would likely be required to allow driveways to serve the subject site.
Architecture and Landscaping
Pursuant to AMC § 9-5.2607, all new development within the City is subject to Design Review approval. The purpose of the Design Review process is to promote the orderly development of the city, encourage high quality site design and planning, protect the stability of land values and investments, and ensure consistency with the Citywide Design Guidelines.
The proposed building architecture features stucco in shades of beige and tan. Brick veneer makes up the remainder of the facades. A metal roof in a gray tone, cornice, architectural details, and flat metal awnings add interest to the convenience store and carwash tunnel. The ELTSP requires architecture within a center to employ a single vocabulary of forms, details, and materials. As designed, the site uses cohesive materials and colors to create a single architectural style.
The landscaping plan features trees, shrubs, grasses, groundcovers, and vines. The plan features screening trees including interior live oak, and Chinese elm placed around the perimeter of the site. Proposed parking lot trees include Chinese pistache and little leaf linden. Shrubs and grasses, which make up the majority of the landscaping, include waxleaf privet, little John bottle brush, café rush, and society garlic. Groundcovers include Asian jasmine and rosemary. The vines proposed are Boston ivy and creeping fig and would be planted on the masonry wall along the southern property line.
Section 8.3.4 of the ELTSP includes landscaping policies for the Community Retail designation. The Section requires that street frontages are landscaped to screen cars from view. Staff believes the current screening trees, dense shrubs of varying heights and grasses act as a sufficient buffer. The policies also state that the plants shall be primarily natives and other climate-suited varieties. Staff believes that the landscaping proposed is largely climate-suited, as required, but given the recent public comments regarding native plants on other projects, staff suggests the applicant take any feedback from the public and City Council regarding the introduction of more native plant species.
PLANNING COMMISSION MEETING
The Planning Commission held a public hearing on February 21, 2024 regarding the PDP.
The meeting minutes are included as Attachment G. At the hearing, three members of the public spoke. One member asked that the proportion of native plant species in the project be increased to over 70%. Another speaker expressed concern about peak hour traffic and supported alternative commercial uses at the site. A third speaker shared the sentiment regarding alternative commercial uses at the site. Generally, the Planning Antioch City Council Report
June 11, 2024 Agenda Item # 6 7
Commission expressed concern about the current site design and traffic circulation.
Several Commissioners stated that they had concerns with a carwash at this location.
Commissioners offered suggestions of a standalone convenience store with adequate parking, a combination convenience store and deli or coffee shop, or a standalone deli or coffee shop at the site. Commissioners also recommended EV charging or a hydrogen fueling station at the site could also be an option. Commissioners also discussed the need for measures to reduce impacts to the neighboring residential properties including limiting hours of operation and working to reduce noise impacts, whether a carwash or other commercial use was built at the site. The PDP process offers feedback, and a formal action is not taken by the Planning Commission.
CONCLUSION
The purpose of the PDP application is to gather feedback from the City Council and others for the applicant to become aware of concerns and other issues prior to the submittal of entitlements. As standard practice, the plans are not conditioned; rather a list of needed items, information, and issues to be addressed is compiled for the applicant. Staff suggests the following, along with issues brought up by the Planning Commission and City Council, be considered by the applicant:
Staff is supportive of the architectural style of the project and cohesive design of the convenience store and carwash.
Staff is supportive of the removal of the gas station component of the project.
Staff recommends reducing the amount of parking at the convenience store to 13 spaces, the number required in the zoning code, to potentially improve the overall site design.
Staff recommends the applicant
Citywide Design Guidelines and the ELTSP policies. Specifically, policies regarding:
o Creating a strong corner and street frontage.
o Reducing the number of driveways at the site to two and moving the driveway along Country Hills Drive to the southern portion of the site. o Removing vacuums from the southern property line that backs up to residential uses.
Staff recommends removing the standalone parking area off Country Hills Drive.
Staff recommends redesigning the site to create a site with cohesive site plan.
ATTACHMENTS
A. Project Plans
B. Project Description
C. ELTSP Land Use Map
D. Engineering Comments and Concept Plans
E. February 13, 2023 Planning Commission Meeting Minutes F. Public Comment Received
G. February 21, 2024 Planning Commission Meeting Minutes
ATTAC HMENT A
A1
A2
A3
A4
A5
A6
A7
A8
A9
Date: , 202
To: Kevin Scudero – Senior Planner
City of Antioch
P.O. Box 5007
Antioch, CA 94531
From: Sukhwinder Singh, Applicant
c/o Julio J. Tinajero
Milestone Associates
Subject: Proposed / Carwash
Laurel Ranch Retail - Parcel “H” APN:
053-060-064
Project Description
The existing site is a vacant, undeveloped site,
approximately 1.354 AC in size
The proposed project will have aSF convenience
store and a00 SF carwash. There is also proposed
vacuum stations, overhead canopy.
The applicant will operate the convenience store and
carwash.
The hours of operation for convenience store will be
Monday through Sunday. Also, the
convenience store will beer, wine, and
.
The hours of operation for the carwash and vacuum stations will be 6am to 10pm, Monday through Sunday.
The proposed project providesparking spaces.
standard parking spaces, vacuum spaces, and 1
accessible parking space, all of which meet the requirements in the City of Antioch Municipal Code.
The proposed convenience store and carwash will employ a staff of 12-15 part & full time employees consisting of entry- level, assistant and manager positions. The workforce will be composed primarily from local Antioch residents and
nearby communities. Wages will be consistent with other similar commercial business’s in the region.
ATTACHMENT B
B1
The City of Antioch will benefit from the proposed project in many aspects, such as increased sales tax revenue, employment opportunities for local residents, improved fueling & retail selection, and development growth consistent the General Plan.
The proposed project has the following existing adjacent uses:
- West: Residential
- East: Residential
- North: Commercial
- South: Residential
B2
ATTACHMENT C
C1
Memorandum
To: Zoe Merideth, Planning Manager
From: Kevin Van Katwyk, Senior Civil Engineer, Interwest
Re: Laurel Ranch Retail- Parcel H
Engineering Comments
This retail site plan does not have good vehicle in the rear of the building. If the parking lot is full, vehicles will not be able to turn around the site. .
the proposed carwash and proposed convenience store prohibits good interior ront of
the convenience store as s
The site vehicle of the southeast parking lot is not acceptable. This .
will not be able to turn around in this rear parking lot of the convenience store s full or blocked with trucks .
We prefer and
For this reason,
Stormwater Control Comments
the basin slop
slope. Based on the plans, it is
the propose
these. The C.3
It is
Include a grading and drainage plan
require .
Need on the sheet to show the sizing of the and details of this basin.
ATTACHMENTS
ATTACHMENT D
D1
D2
D3
CITY OF ANTIOCH
PLANNING COMMISSION
Regular Meeting February 15, 2023 6:30 p.m. Meeting Conducted Remotely
The City of Antioch, in response to the Executive Order of the Governor and the Order of the Health Officer of Contra Costa County concerning the Novel Coronavirus Disease (COVID-19), held Planning Commission meetings live stream (at https://www.antiochca.gov/community-development-department/planning- division/planning-commission-meetings/.). The Planning Commission meeting was conducted utilizing Zoom Audio/Video Technology.
1. CALL TO ORDER
Chair Gutilla called the meeting to order at 6:30 P.M.on Wednesday, February 15, 2023. She announced that tonight's meeting was being held in accordance with the Brown Act as currently in effect under AB 361, which allowed members of the Planning Commission, City staff, and the public to participate and conduct the meeting by teleconference. She stated anyone wishing to make a public comment, may do so by using the raise your hand tool or submitting their comments using the online public comment form at www.antiochca.gov/community- development-department/planning-division/planning-commission-meetings/. Public comments that were previously submitted by mail or email have been provided to Planning Commissioners.
2. ROLL CALL
Present: Commissioners Schneiderman, Martin, Motts, Hills, Lutz, Vice Chair Riley and Chair Gutilla
Staff: Director of Community Development, Forrest Ebbs
Planning Manager, Anne Hersch
Senior Planner, Zoe Merideth
Senior Planner, Kevin Scudero
Minutes Clerk, Kitty Eiden
3. PLEDGE OF ALLEGIANCE
Commissioner Riley led the Pledge of Allegiance.
4. EX-PARTE COMMUNICATIONS- None
5. PUBLIC COMMENT None
6. CONSENT CALENDAR
6-1. Planning Commission Meeting Minutes January 4, 2023
ATTACHMENT E
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February 15, 2023 Page 2 of 16
Commissioner Martin, Commissioner Motts and Commissioner Lutz announced that they would be abstaining from the motion to approve the minutes due to their absence at the January 4, 2023, Planning Commission meeting.
On motion by Commissioner Schneiderman, seconded by Vice Chair Riley, the Planning Commission approved the Minutes of January 4, 2023. The motion carried the following vote:
AYES: Schneiderman, Hills, Riley, Gutilla
NOES: None
ABSTAIN: Martin, Motts, Lutz
ABSENT: None
7. PUBLIC HEARING
7-1. PDP-22-01 Laurel Ranch Gas Station (SW Corner of Laurel Rd. & Country Hills Drive/APN: 053-060-064) -The applicant is requesting a Preliminary Development Plan review for a proposed gas station with an automatic carwash and convenience store. The subject site is a vacant 1.35-acre parcel. The proposal includes site improvements and landscaping. The objective of this review is to provide feedback about any potential concerns or issues prior to the submittal of entitlements. If a formal application is filed, project entitlements would include Environmental Review, Planned Development Rezone, Final Development Plan, Use Permit, and Design Review. This is a preliminary submittal only.
Senior Planner Merideth presented the staff report dated February 15, 2023, recommending the Planning Commission provide feedback to the applicant and staff. This is a preliminary review and formal action is not required.
Julio Tinajero, Milestone Associates, gave an overview of the project and discussed their efforts to address initial concerns. He explained that due to size and setbacks it was difficult to work with the property; however, they had been able to work out a site plan that was acceptable by the end user. He noted they had provided a traffic analysis showing that customers would be able to come in from the north driveway and exit from the south driveway. He reported this location had been studied by fuel and carwash companies who saw it as a prime location based on demographics, potential competitors, and freeway access. He commented that any noise from the project would not affect surrounding residential since they were located higher and there was an existing screen wall. He agreed with the staff report and stated they were open to revising the project, as required.
Chair Gutilla opened and closed the public comment period with no speakers requesting to speak.
Commissioner Martin stated that he agreed that there was a need for a gas station in this area; however, he did not believe this location was appropriate because it was too small of a lot, and it would be located adjacent to residential development. He noted past experience had proven that having one employee to monitor the business would be insufficient. He further noted E2
Planning Commission
February 15, 2023 Page 3 of 16
pollution including light and noise were concerns. He stated if the Planning Commission decided to support the project, he would request a light and noise study as well as a health risk analysis.
Additionally, he requested a deceleration lane on Laurel Road, increased parking, limiting the hours from 6:00 A.M. 6:00 P.M. and requiring three employees be present at all times.
Commissioner Lutz commended staff for the comprehensive report. He stated he would not support this project due to its location next to residential development and traffic concerns. He noted site size was also insufficient. He commented that he expected a gas station in the general area; however, not so close to existing homes. He stated if the project were to move forward, he ; however, he would slightly extend
operating hours.
Commissioner Hills stated she agreed with the previous concerns related to pollution and lot size. Additionally, she noted a service station was inappropriate next to residential. She commented that she believed Councilmember Wilson had been advocating against gas stations.
She noted if the project proceeded forward, she would also support limiting hours of operation.
Director of Community Development Ebbs reported Council had not acted on limiting gas stations and that item was beyond this agenda.
Commissioner Motts commented that if a deceleration lane was required it may be difficult to preserve the bike lane and sidewalk.
Commissioner Schneiderman suggested the applicant reduce the size of the store and setback to improve circulation. She also suggested reversing the direction of the cars entering the carwash. She stated she would support reducing hours to close at 11:00 P.M.
Commissioner Riley stated he would not approve this project and suggested if it were to move forward that the applicant relocate, reduce or eliminate the vacuum canopy. Additionally, he felt the carwash should be eliminated. He stated that it appeared to be a Chevron station from the renderings and he believed a premium fuel brand would produce less traffic. He stated less parking and increasing the size of the store would be a better use of the land. He commented that he would fear a deceleration lane would reduce the size of the bicycle lane.
Chair Gutilla stated she would not support a gas station on this lot. She felt it was inappropriate and too close to residential. Additionally, she felt it was not in line with City and State environmental goals.
Mr. Tinajero thanked the applicant for their feedback and stated he would discuss it with the applicant to determine how to move forward.
7-2 UP-22-18, AR-22-16 Delta Bowl Billboard 3300 Delta Fair Boulevard-The applicant is seeking a Use Permit and Design Review approval for the construction of a new digital billboard and associated site improvements at 3300 Delta Fair Boulevard. The subject site is a 3.34-acre parcel developed with a bowling alley and parking lot. The project scope includes the construction of a new 70 ft. tall 14ft. x 48ft. (672 sq. ft.) double sided digital billboard mounted on a 3 ft. diameter support column.
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Senior Planner Merideth presented the staff report dated February 15, 2023, recommending the Planning Commission adopt the Resolution approving the Use Permit and Design Review for a new digital billboard at 3300 Delta Fair Boulevard.
Alex Belenson, Project Applicant, reported they had worked with CALTRANS to identify a location for a billboard sign that would meet state code and support Delta Bowl by increasing revenue.
Chair Gutilla opened the public comment period.
Kathryn Wade asked what would be displayed on the billboard.
Mr. Belenson responded that the billboard would be a mix of national, regional and local advertising including public service messaging, as well as promotions for Delta Bowl.
Additionally, he noted emergency messaging and emergency alerts would be displayed.
Kathryn Wade expressed concern that emergency alerts would distract drivers. She asked if the advertisements would be related to the local community. She stated she supported advertisements related to resources and supportive services provided to the community.
Mr. Belenson responded all items mentioned would be eligible to be included.
Jazz Toor stated most billboards were funded by businesses with large budgets for marketing and advertising. He questioned what criteria would be used to meet compliance with the communitneeds and awareness around public services.
Chair Gutilla closed the public comment period.
Mr. Belenson responded that it was rare that signage would be sold out so there was always space available for community organizations.
In response to Commissioner Martin, Mr. Belenson clarified that the 14x48 billboard was standard size. He stated that they would be in full compliance with state and federal laws related to the billboards proximity to the utility poles in the area. He explained that they serviced the sign from the inside.
In response to Vice Chair Riley, Mr. Belenson clarified that Delta Bowl would have approximately 10% of the time dedicated to advertising their business. He noted there was not a fixed percent for the County because it related to unsold space and increments allotted to various advertisers.
Vice Chair Riley spoke in support of local communities and non-profits having space for community announcements. He commented that Delta Bowl was a longtime recreational organization and he spoke to the importance of having a safe recreational place available for youth and families. He noted if this project was beneficial to Delta Bowl, then he was supportive.
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Commissioner Schneiderman agreed with Vice Chair Riley. She noted Delta Bowl was a part a project that would provide income for the business.
Commissioner Lutz agreed with Vice Chair Riley and noted Delta Bowl was the main reason he would approve this item.
In response to Commissioner Lutz, Mr. Belenson clarified that they would lease the space from Delta Bowl, and they would build, operate, and maintain the sign. He noted it would be all risk on their side and all revenue for Delta Bowl.
Commissioner Lutz commented that he did not want more billboards in Antioch; however, he wanted the business to be successful and if this helped, he would approve the application. He noted he would like a portion of the advertising to be made available to the City or non-profits for public service announcements.
Mr. Belenson stated he would have to review the numbers to determine what was available.
Director of Community Development Ebbs stated that he appreciated the dialog; however, there was a concept in land use law as it related to signs, and content was surrendered to the applicant. He added that this applicant had indicated that they operated with a model in place where they work with those groups.
Commissioner Motts agreed with Commissioner Lutz and noted with existing billboards there was a model in place whereby a certain percentage was allotted to the community. He noted sometimes these signs were so bright they distracted drivers. He further noted he was in favor of the project and the community aspect of advertising.
Mr. Belenson commented there were two ways to control lighting for the billboard and the entitlement would limit ambient lighting.
Chair Gutilla stated she was supportive of Delta Bowl.
Ken Melton, Owner and Operator of Delta Bowl, reported he had worked on the sign project for over 10 years and found the right company to accomplish the project. He noted it would provide revenue to allow them to continue to invest in the bowling alley. He further noted the marketing piece was more important and their time on the sign was the biggest value.
Commissioner Martin spoke in support of Delta Bowl and stated his children loved the establishment. He thanked the applicant for continuing to do business in Antioch and wished him luck in remaining successful.
RESOLUTION NO. 2023-07
On motion by Commissioner Martin, seconded by Commissioner Schneiderman, the Planning Commission unanimously adopted the Resolution approving the Use Permit and Design Review for a new digital billboard at 3300 Delta Fair Boulevard subject to the conditions of approval. The motion carried the following vote:
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February 15, 2023 Page 6 of 16
AYES: Schneiderman, Martin, Motts, Hills, Lutz, Riley, Gutilla NOES: None
ABSTAIN: None
ABSENT: None
Chair Gutilla congratulated Delta Bowl and the billboard company and thanked them for investing in Antioch.
7-3. UP-22-17 Somersville Plaza Liquor Store 2651 Somersville Rd, Suite D -The applicant is seeking Use Permit approval for the operation of a new liquor store with a Type 21-Off- Sale General license from Alcoholic Beverage Control (ABC). The subject site is a 2.02- acre parcel developed with a commercial center and parking lot. The liquor store is proposed to sell beer, wine, liquor, drinks, snacks, and similar items. The applicant is proposing to operate from 7am to 12am, 7 days a week. Four (4) employees will work at the store.
Senior Planner Merideth presented the staff report dated February 15, 2023, recommending the Planning Commission adopt the Resolution approving the Use Permit to allow a liquor store at 2651 Somersville Rd, Suite D subject to the findings and Conditions of Approval.
A speaker for Gurmej Singh, Somersville Liquor Store, thanked everyone for hosting and attending the meeting. He announced they were looking to open a new store on Somersville Road and reported that he had been in the liquor business for 35 years with an existing store in Antioch for the last 10 years. He noted they were looking to expand which was why they were applying for a new location with an experienced staff who would provide the same level of customer service. He further noted they would create job opportunities for residents and contribute to the growth of the community. He stated that they understood the concerns related to the impact of alcohol outlets on crime rates; however, the proposed store would operate within local and state laws and regulations. He noted there had been no problems with their existing location in Antioch. He further noted he understood concerns related to Prop 31; however, if approved their business would not sell menthol cigarettes or flavored tobacco products.
Regarding concerns related to density of alcohol establishments in the area, and potential impact on crime rates, he clarified the proposed store would have a positive impact on the community by providing a valuable service as a convenience store, creating jobs and generating tax revenue. He noted they believed in giving back to the community as much as possible through donations to local police and fire departments, schools and more. He further noted they wanted to help the City grow and leave a positive impact just as they had been doing with their other locations. He commented based on 35 years of experience in the industry, the store would be operated responsibly and with the community in mind and they would take steps to prevent underage sales, limit the sales of certain products, and work with local law enforcement to ensure the store was not a source of criminal activity. He stated they were open to reducing their hours of operation to eliminate late night traffic. He noted their stores were well lit, secure, and well maintained. He committed to being a good neighbor and working with the local community to address any other concerns. He reassured the Commission that they took their responsibility as a business seriously and they would work with the community to make sure the store operated E6
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in a safe and responsible manner. He requested the Planning Commission carefully consider their application.
Chair Gutilla opened the public comment period.
Dominique King, Antioch resident, spoke in opposition of a new liquor store noting that this area was oversaturated with businesses selling alcohol and believed it was an inappropriate use for an underserved area of the City. Additionally, she noted marketability for other businesses.
Diego Irigoven, current tenant of Somerville Plaza, reported the area was often vandalized and felt the addition of a liquor store may make matters worse. He noted there were plenty of these types of businesses in the area.
Joe, 360 Auto Repair, spoke in opposition to the liquor store noting that they had witnessed vandalism and transient behavior in the area. He further noted the area was oversaturated with businesses selling liquor.
Kathryn Wade, Antioch resident, spoke in opposition to the liquor store and noted businesses in the area were dealing with the mentally ill and shoplifting. She requested more businesses be provided that would improve and underserved area of the community. She expressed concern the area was oversaturated with businesses selling alcohol and urged the Planning Commission to deny the application.
Andre Casanova stated he opposed another liquor store in Antioch.
Chair Gutilla thanked everyone from the public who participated in the discussion and closed the public comment period.
Vice Chair Riley stated he agreed with the public comments and did not support the Use Permit because it was not a good use of the land. He noted there were sufficient businesses selling liquor in the area.
In response to Commissioner Martin, Senior Planner Merideth provided a definition of on-sale and off-sale liquor establishments. She explained that in the City code there was an exemption for retail markets having a minimum of 10,000 square feet of floor area that devoted no more than 5% of the floor area to alcoholic beverages and grocery stores met that exemption. She noted historically they had not categorized grocery stores as a liquor establishment. She confirmed that this business was proposed to be in the middle suite of the shopping center. She reported Food and Liquor, service stations, Buzi Mart and Grocery Outlet sold liquor in the area; however, none were within the 500-feet that code required.
Commissioner Lutz questioned how many liquor stores were located in Antioch.
Senior Planner Merideth responded that they did not keep records for liquor stores; however, she ran a report for type 20 beer and wine and type 21 beer wine and liquor stores through ABC, E7
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and there were 52 active licenses in Antioch. She noted 20 out of the 57 were drug and grocery stores and 8 were 7/11 convenience stores and gas stations.
Commissioner Lutz stated he was not opposed to liquor stores; however, he was concerned about the issues raised by the public. He commended the applicant for currently owning a well- run store. He commented that this neighborhood did not need another liquor store and noted that there may be another area that may not be as sensitive. He further noted that he would be voting against the project.
Commissioner Motts stated he agreed with most comments who opposed the project and noted Antioch was already saturated with liquor stores.
Commissioner Hills thanked the applicant for their efforts to address some concerns; however, she believed the area to be oversaturated. She thanked everyone for their time.
Commissioner Schneiderman commented that the Planning Commission had approved several dispensaries, and no one had complained. She noted liquor was available in many locations and another store would not increase consumption. She further noted the building was empty and vacancies were a concern.
In response to Chair Gutilla, Senior Planner Merideth reported Antioch Police Department did not provide any comments related to the condition regarding surveillance of the property. She noted the applicant had experience and could provide comments.
A speaker for Mr. Singh reported their current location had over 20 surveillance cameras that monitored the street, parking lot, cash register, employee entrances, back entrances, and every aisle inside the store. He stated they were open to placing just as many or more at their new location. He reported the current location opened at the same time as the other businesses in the area and closed at 12:00 A.M., which was the same time as another liquor store across the street. He agreed to close at 9:00 P.M. or 10:00 P.M. to reduce late-night traffic.
Chair Gutilla stated she was conflicted on this project because she had not seen anything negative associated with She noted having a business in the area may attract other businesses. She further noted it was the Plannin represent the community in what they were asking for at this location. She stated there were community concerns related to sensitive populations and the lack of family-oriented businesses in the area. She noted the applicant who was already a successful business owner may have an advantage in creating something different for the location that would serve the community better, such as focusing on the convenience store aspect. She stated she would support the City working with the applicant for something more suitable for the area.
A speaker for Mr. Singh responded that their current store was more convenience store oriented.
Chair Gutilla asked what the store would be called, noting that that would make a difference in the community.
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Commissioner Martin stated having liquor in the name implied something that was inappropriate for the area. He reported he had been to various liquor stores in Antioch who had a business model that resembled a convenience store. He noted changing the name could give the area some class. He further noted the shopping center needed a tenant that would pull in future development. He commented that when Seeno decided to move forward with their project, there would be a lot of new residents in the area.
Commissioner Lutz stated he believed changing the name was a good recommendation; however, if the applicant had come forward asking to open a grocery store in this location it would have changed the complexion of what was being discussed. He noted if liquor was the main product, people would still identify it as a liquor store. He further noted the applicant had been successful at owning a liquor store, and he could use the same expertise to run a grocery establishment.
Commissioner Schneiderman noted when she looked at the floor plan it was dedicated to grocery type items. She spoke in support of changing the name of the store.
In response to Chair Gutilla, Director of Community Development Ebbs stated changing the name could make a difference; however, if the business were to be sold the City could not control the next business name. He explained that if the Planning Commission did not want the preponderance of goods to be liquor, they could add a condition that no more than 25% of the floor area be dedicated to the sale of liquor. He noted that that condition would carry onto a change of ownership.
A speaker representing Mr. Singh commented that their current location had approximately 30% of their store dedicated to liquor with the remainder being grocery items.
Director of Community Development Ebbs added that the Planning Commission could also limit the cooler space.
Commissioner Schneiderman stated that she supported limiting the space dedicated to liquor to 30%. She suggested the applicant consider a name that did not include alcohol.
In response to Commissioner Lutz, Director of Community Development Ebbs confirmed that beer and wine would be included in the area designated for liquor.
A speaker representing Mr. Singh stated they only had alcoholic beverages behind the counter and beer in the cooler.
Commissioner Lutz stated he wanted to see a grocery store; however, he was concerned that people would recognize this business as a liquor store. He stated he would feel more comfortable if only beer and wine were sold along with the convenience store items.
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Commissioner Motts stated he could support the application with the recommendations made this evening. He stated that he would also prefer the store to be limited to beer and wine sales.
He commented that a convenience store would not fulfil a need for quality food items.
RESOLUTION NO. 2023-08
On motion by Commissioner Martin, seconded by Commissioner Schneiderman, the Planning Commission adopted the Resolution approving the Use Permit to allow a liquor store at 2651 Somersville Rd, Suite D subject to the findings and Conditions of Approval with the following additions:
Limiting store hours from 7:00A.M. 10:00P.M.
No more than 25% of the floor area be allocated to alcoholic beverages Recommending the applicant consider a name that does not include alcohol in the title.
The motion carried the following vote:
AYES: Schneiderman, Martin, Motts, Gutilla
NOES: Hills, Lutz, Riley
ABSTAIN: None
ABSENT: None
Chair Gutilla congratulated the applicant and stated she appreciated them doing business in Antioch. She commented that she hoped this business would be fruitful for the applicant and beneficial to the surrounding community.
7-4. UP-22-14, AR-22-14 Delta Courtyard Apartments 810 Wilbur Ave.-The applicant is seeking Use Permit and Design Review approval for the construction of a new 74-unit apartment complex at 810 Wilbur Avenue. The subject site is a 2.86-acre vacant parcel.
The project scope includes the construction of two apartment buildings with a mix of one, two and three bedroom apartments, resulting in 74 units total with 4 very low- income units. Site improvements include the construction of a new parking lot, lighting, landscaping, outdoor open space and stormwater detention basins. The applicant has also applied for a Density Bonus to increase the base density of the project from 71.5 units to 74 units.
Senior Planner Scudero presented the staff report dated February 15, 2023, recommending the Planning Commission adopt the Resolution approving the Use Permit, Design Review, and Density Bonus for 810 Wilbur (Delta Courtyard Apartments) subject to the findings and Conditions of Approval.
Chair Gutilla opened and closed the public comment period with no speakers requesting to speak.
E10
From: Salvador Ruiz Jr
To: Planning Division
Subject: Concerns - Laurel Ranch Carwash (PRE2023-0006) Date: Wednesday, February 14, 2024 9:54:16 AM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.
Dear Members of the City of Antioch Planning Commission, I hope this letter finds you well. I am writing to express my concerns regarding the proposed development of a new car wash and convenient store near our community's entrance to the freeway.
As a resident of one of the new developments in the proposed area, I am deeply invested in maintaining the appeal and value of our homes. The proposed location for the development, particularly its visibility from the freeway, raises significant concerns about its potential impact on the aesthetic appeal of our neighborhood. A lack of curb appeal in such a prominent location could have detrimental effects on the property values of our homes and those in surrounding areas.
Furthermore, the addition of a convenient store to the proposed development raises concerns about the type of clientele it may attract. In a city like Antioch, which already faces its share of challenges, it is crucial to consider the potential consequences of introducing establishments that may not align with the character and values of our community. The presence of a convenient store could potentially attract a clientele that may contribute to issues such as increased traffic, noise, and safety concerns.
Additionally, as our community continues to grow with the development of new homes, it is imperative to prioritize initiatives that contribute positively to the overall appeal and quality of life for residents. High property values not only benefit homeowners but also contribute to the city's revenue through property taxes. Therefore, it is essential to carefully consider the long-term implications of allowing developments that may compromise the appeal and desirability of our neighborhoods.
In conclusion, I urge the Planning Commission to carefully reconsider the proposed development and explore alternative locations that would minimize its impact on the aesthetic appeal and property values of our community. By prioritizing the preservation and enhancement of our neighborhoods, we can ensure a thriving and sustainable future for all residents of Antioch.
Thank you for your attention to this matter.
Sincerely,
Salvador PR
ATTACHMENT F
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Commissioner Motts questioned if staff could respond to the correspondence from Mr. Bosman.
Senior Planner Scudero stated that staff received the letter late today and he could answer any specific questions. He reported engineering did not require a transportation impact analysis and he assumed that had to do with the fact that a much larger version was previously approved and no offsite traffic improvements were conditioned with that project.
Commissioner Motts questioned if the telephone poles would be undergrounded and if a security gate would be required.
Senior Planner Scudero responded there was nothing in the C multifamily that required gated developments. He noted if the applicant came back with a proposal to gate the project, it would not be difficult, and they would be required to fulfill the fire department requirements.
Commissioner Motts questioned if there was a fuel tank buried on the property.
Senior Planner Scudero stated he was not familiar with a fuel tank on the property. He reported the letter writer was part of the previous approval in 2016, and it was not mentioned in that staff report.
Mike Serpa, Delta Courtyard Apartments, added that the letter writer was part of the prior approval that included his property and none of the issues he was raising now were a concern.
He reported that he had been developing property in Antioch for several years and he had a 15-year history with this particular property. He noted it had been challenging and he took every recommendation seriously. He commented that he was not concerned about any of the issues raised by the letter writer and noted through all the studies conducted an underground tank was not identified. He further noted if one existed, they would not be able to develop the property until it was in an appropriate condition for them to do so. He stated they were very proud of this project. Additionally, he noted if traffic was not an issue with the prior development which was significantly larger, it would not be a concern for this project. He commented that they would like to move forward with the property they owned and controlled.
In response to Commissioner Motts, Senior Planner Scudero responded that there was no standard requiring a masonry wall between this project and the adjacent property. He also explained that landscaping of the median on Wilbur Avenue was the Cityresponsibility.
Commissioner Martin recommended the applicant consider gating the project. He questioned if there was room for the fire equipment to turn around on site.
Senior Planner Scudero responded that the applicant had done their due diligence with the fire department.
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Jake Himmel responded that the project had been thoroughly vetted by the fire department and explained there was a turnaround provided that met the requirements. Additionally, he noted there would be
approval were standard. He stated he believed the existing curb cut would be widened for the entrance to this project.
Senior Planner Scudero stated there would be a 6-foot wood privacy fence. He explained that the intent of the condition requiring signage specifying when trash collection would occur was to make sure no one would impede access to the trash enclosure.
Mr. Himmel added that no parkingmarkings along the inner alleyway were required for the fire department.
Commissioner Hills stated she was excited about this project. She questioned how large the loading zone was for Tri Delta Transit.
Mr. Himmel responded that he believed they could accommodate Tri Delta buses without any issue.
In response to Chair Gutilla, Mr. Serpa described the natural tot lot play area. He commented that he would gate the project if it was the direction from staff or the Planning Commission; however, queuing along Wilbur Avenue may be dangerous and there were potential maintenance issues. He noted this was a narrow site so he would prefer not to gate the project.
Commissioner Martin commented from a security point of view that he believed it may be advantageous to install a gate.
In response to Chair Gutilla, Planning Manager Hersch commented that there had been a change in the code, and they now required a certain percentage of EV charging stations on site for multi-family.
Chair Gutilla requested potentially invasive plant species be eliminated from the landscape list, specifically Erigeron Karvinskianus (Santa Barbara Daisy/Mexican Daisy/Mexican Fleabane) and Carex Divulsa (European Grey Sedge).
Vice Chair Riley stated he felt this was a good project and he was happy to see an increase in higher density multi-family housing.
Commissioner Schneiderman agreed with Vice Chair Riley and noted she liked that this project had 2 and 3 bedroom options for families.
Commissioner Lutz stated he was happy to see this project moving forward and he encouraged the applicant to work with Tri-Delta to make it easy for residents to access public transit.
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RESOLUTION NO. 2023-09
On motion by Vice Chair Riley, seconded by Commissioner Motts, the Planning Commission unanimously adopted the Resolution approving the Use Permit, Design Review, and Density Bonus for 810 Wilbur (Delta Courtyard Apartments) subject to the findings and Conditions of Approval with the following changes:
Eliminating the following potentially invasive plant species from the landscape list Erigeron Karvinskianus (Santa Barbara Daisy/Mexican Daisy/Mexican Fleabane) and Carex Divulsa (European Grey Sedge)
The motion carried the following vote:
AYES: Schneiderman, Martin, Motts, Hills, Lutz, Riley, Gutilla NOES: None
ABSTAIN: None
ABSENT: None
Chair Gutilla congratulated the applicant and stated they appreciated them for investing in Antioch and bringing much needed housing.
Mr. Serpa and Mr. Himmel thanked the Planning Commission for their time. 7-5. Appeal of Street Tree Permit at 411 W. 5thSt.-The appellant has filed an appeal of remove two (2) London Plane trees at 411 W. 5th St. The appeal cites aesthetic concerns, violation of existing tree policy, and states that the removal is unnecessary and a detriment to the quality of life in the downtown neighborhood.
Commissioners Motts and Martin recused themselves from this item and turned off their video/audio.
Director of Community Development Ebbs presented the staff report dated February 15, 2023, recommending the Planning Commission adopt the Resolution approving removal of both street trees based on Planning Commission direction from October 5, 2022.
Joy Motts read a written statement pertaining to this agenda item and requested the Planning Commission reverse their decision approving the removal of the London Plane Landmark Trees on publicly owned land in front of 411 W. 5th Street.
Diane Gibson Gray expressed concern regarding the risk of someone getting hurt from branches breaking off the existing street trees due to heartrot decay. She commented that the City did not have a street tree policy that was consistent and equitable. She requested addressing this issue by removing and replacing the existing trees. With regards to a suggestion that she pay for the pruning of the trees next door, she requested the Planning Commission not require her to pay for that work.
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Chair Gutilla opened the public comment period.
Sheri Thompson reported the previous owner maintained the trees which had helped eliminate the loss of tree limbs and part of the problem was that the trees were no longer regularly maintained. She commented that power lines were located on the opposite side of the street.
She reported approximately 2 years ago, the sewer lines at this address were cleaned out and no roots were found in the sewer system. She expressed disappointment that the original decision was overturned at a meeting when Ms. Motts was not in attendance as she was participating in a debate. She suggested a fine be imposed for illegally cutting the trees down.
Planning Manager Hersch displayed a comment received online for review.
Chair Gutilla closed the public comment period.
Commissioner Schneiderman stated they had had an extensive discussion regarding this item in October and she was not inclined to change her vote. She stated she believed staff had presented compelling evidence to support the removal of the trees. She noted her parents had had experience regarding the removal of several trees in their neighborhood.
Commissioner Lutz stated that this would set precedent and his position had not changed. He noted regardless of what was decided this evening, the City needed to create a tree policy that could be applied consistently.
Commissioner Hills stated her position was the same because of the poor condition of these street trees. She asked if there was clarity on what a tree policy would look like and how it would be applied.
Director of Community Development Ebbs stated the street tree policy would be a new initiative that the Council would typically initiate. He noted at some point there would be General Plan and Zoning Ordinance updates where this item would be addressed. He explained the tree committees decision in this case was based on potential for damage. He commented that London Plane Trees were beautiful; however, they were not designed for three-foot planter strips next to a sidewalk because they had aggressive roots and required a lot of water. He noted he would be surprised if there were any issues with the replacement trees.
Chair Gutilla reported that several Commissioners had agreed in the past that this matter did not seem like something that should be coming before the Planning Commission. She questioned how the City would be addressing the Planning Commission not mediating disputes between neighbors about tree policy.
Director of Community Development Ebbs stated this was a unique circumstance and he did not see it as a pattern. He noted as a Planning Commission some of their duties were to arbitrate some disagreements whether about gas stations or street trees.
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RESOLUTION NO. 2023-10
On motion by Commissioner Schneiderman, seconded by Commissioner Hills, the Planning Commission adopted the Resolution denying the appeal and approving removal of both street trees based on Planning Commission direction from October 5, 2022. The motion carried the following vote:
AYES: Schneiderman, Hills, Riley, Gutilla
NOES: Lutz
ABSTAIN: None
ABSENT: None
Commissioners Martin and Motts returned to the meeting.
8. ORAL/WRITTEN COMMUNICATIONS
8-1. March 1, 2023 Planning Commission meeting canceled. 8-2. Return to in-person Planning Commission meetings.
Planning Manager Hersch announced the next Planning Commission meeting for March 1, 2023, was cancelled and the Planning Commission would return to in-person meetings on March 15, 2023. She questioned if Planning Commissioners would need an iPad or printed packets for future meetings. She confirmed that previously Commissioner Schneiderman and Chair Gutilla indicated they preferred paper packets and Commissioner Hills and Martin had preferred Ipads.
Commissioners Lutz and Martin stated they would be using their own personal devices.
Commissioner Motts stated he preferred paper packets.
Vice Chair Riley stated he would prefer utilizing an Ipad.
Commissioners Schneiderman and Motts stated they would print out and bring what they wanted from the agenda packets.
Planning Manager Hersch announced that she had accepted a position with the City of Dublin, and this was her last Planning Commission meeting. She expressed her appreciation to the Planning Commission for their kindness and professionalism. She thanked them for the opportunity to serve as their liaison.
Chair Gutilla thanked Planning Manager Hersch for everything she had done and stated it had been a pleasure. She wished her good luck in Dublin.
Director of Community Development Ebbs thanked Planning Manager Hersch for her work with the Planning Commission.
Commissioner Martin congratulated Planning Manager Hersch and thanked her for all her help.
He questioned if the Housing Element was submitted to Sacramento.
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Planning Manager Hersch announced the Housing Element had been approved prior to the deadline. She reported there had been a follow-up meeting with HCD and they were on track to certification within the timeframes. With regards to future in-person meetings, she noted there were technological issues that would have to be examined.
Director of Community Development Ebbs added that in-person meetings would start very basic and as resources and comfort grows, they may add some features. He noted they did not anticipate taking public comments via zoom initially. He further noted a new system had been installed since COVID.
Chair Gutilla questioned who would be staffing future meetings.
Director of Community Development Ebbs commented that Senior Planners Scudero and Merideth and Associate Planner Cortez would be filling the gap and the General Plan Update may be delayed until a Planning Manager was hired. He commented that there was a lot of competition for HR recruiting resources and noted they would be working to balance priorities within their department.
9. COMMITTEE REPORTS
Commissioner Motts reported on his attendance at the TRANSPLAN meeting.
10. NEXT MEETING: March 15, 2023
Chair Gutilla announced the next Planning Commission meeting was March 15, 2023, and was planned to be in-person.
11. ADJOURNMENT
On motion by Commissioner Martin, seconded by Commissioner Lutz, the Planning Commission unanimously adjourned the meeting at 9:53P.M. The motion carried the following vote:
AYES: Schneiderman, Martin, Motts, Hills, Lutz, Riley, Gutilla NOES: None
ABSTAIN: None
ABSENT: None
Respectfully submitted:
KITTY EIDEN, Minutes Clerk
F7
5-1
Agenda Item #
CITY OF ANTIOCH
PLANNING COMMISSION
REGULAR MEETING
Regular Meeting February 21, 2024
6:30 P.M. City Council Chambers
1. CALL TO ORDER
Chairperson Gutilla called the meeting to order at 6:30 P.M.on Wednesday, February 21, 2024, in Council Chambers.
2. ROLL CALL
Present: Commissioners Jones, Lutz, Martin, Vice Chairperson Riley and Chairperson Gutilla
Absent: Commissioner Hills
Staff: Outside Legal Counsel, Ruthann Ziegler
Acting Director of Community Development, Kevin Scudero Acting Planning Manager, Zoe Merideth
Contract Planner, Kevin Valente
Contract Engineer, Kevin Van Katwyk
Minutes Clerk, Kitty Eiden
Acting Planning Manager Merideth introduced Nathan Tinclair, Associate Planner.
The Planning Commission welcomed Associate Planner Sinclair to the City.
3. PLEDGE OF ALLEGIANCE
Chairperson Gutilla led the Pledge of Allegiance.
4. PUBLIC COMMENT
Alexander Broom requested the Planning Commission agendize consideration of installing traffic calming measures on Hillcrest Avenue and Davidson Drive at Deer Valley Road.
5. CONSENT CALENDAR
Commissioner Martin requested Consent Calendar Item 5-2 be removed from the Consent Calendar for separate consideration.
5-1. Planning Commission Meeting Minutes December 6, 2023 5-3. Creekside Vineyards Extension | GP-9-06, PD-19-02 | APN 057-050-024 Two- year extension request of the Creekside Vineyards at Sand Creek Vesting Tentative Subdivision Map 9501 and Design Review Approvals.
ATTACHMENT G
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On motion by Commissioner Riley, seconded by Commissioner Lutz the Planning Commission members present unanimously approved Consent Calendar Items 5-1 and 5-3. The motion carried the following vote:
AYES: Jones, Lutz, Martin, Riley, Gutilla
NOES: None
ABSTAIN: None
ABSENT: Hills
5-2. Planning Commission Meeting Minutes January 17, 2024
Commissioner Martin stated he had requested this item be considered separately because he was absent and would be abstaining from the vote.
Chairperson Gutilla stated she was also absent from the meeting and would be abstaining.
In response to Commissioner Riley, Outside Legal Counsel Ziegler clarified that five Commissioners were present this evening so if the Planning Commission approved the minutes by three votes, it would be a majority of the quorum which would be sufficient for this matter.
On motion by Commissioner Riley, seconded by Commissioner Lutz the Planning Commission approved Consent Calendar Item 5-2. The motion carried the following vote:
AYES: Jones, Lutz, Riley
NOES: None
ABSTAIN: Martin, Gutilla
ABSENT: Hills
6. NEW PUBLIC HEARING
6-1. Laurel Ranch Car Wash | PDP22-01 | APN 053-060-064 The applicant requests Preliminary Development Plan (PDP) review of a new 2,800 square foot carwash with 18 vacuum stations and a 2,500 square foot convenience store. The proposed project includes 35 parking spaces, inclusive of the 18 vacuum stalls. Associated improvements including landscaping and stormwater control facilities are also proposed. The project is located at the southwest corner of Laurel Road and Country Hills Drive.
Acting Planning Manager Merideth presented the staff report dated February 21, 2024, recommending the Planning Commission provide the applicant with feedback regarding the proposal.
Julio Tinajero, Milestone Associates presented a history of the project and the revised site plan based on feedback received from the Planning Commission on their previous submittal.
Chairperson Gutilla opened the public comment period.
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Laura Kindsvater advocated for the Planning Commission to mandate that the applicant increase the proportion of native plant species in their project to over 70%.
An unidentified speaker expressed concern about the project's egress during peak traffic hours.
Additionally, this speaker expressed support for alternative commercial uses for the site.
Alexander Broom shared the sentiment expressed by the previous speaker regarding alternative commercial uses for the site.
Chairperson Gutilla closed the public comment period.
In response to Commissioner Martin, Acting Planning Manager Merideth provided clarification regarding the General Plan and East Lone Tree Specific Plan map designation for the site and specified that the stand-alone parking was situated behind the convenience store.
In response to Commissioner Martin, Contract Engineer Kevin Van Katwyk reviewed option layout 1 and 2 (staff report attachment D2 and D3).
Commissioner Martin voiced opposition to the project but expressed conditional support for specific aspects if the project were to be approved. These included:
Elimination of the 360-degree turn to enter the carwash.
Elimination of parking behind the building.
Support for the current building design.
Inclusion of a noise, light and traffic survey.
Increasing the proportion of native plant species.
Reduction in hours of operation to 5:00 A.M. – 10:00 P.M.
Commissioner Lutz echoed the sentiments expressed by Commissioner Martin and offered additional feedback for the project, which included:
Elimination of the carwash.
Revising the project into a convenience store with adequate parking.
Concern regarding traffic in the area and the circulation plan.
Commissioner Jones requested the results of the site feasibility study and outreach to the neighboring community be provided if the project returned to the Commission.
Commissioner Riley stated he opposed the previous project submittal but acknowledged that while it may not be the most desirable use of the site, it could still provide convenience for residents in the area. He highlighted the unique characteristics of the parcel, noting its odd shape, and expressed a desire to see development take place on the site.
Chairperson Gutilla outlined several concerns and areas of support regarding the project:
Concerns:
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Smell of recycled water.
Trash generated from customers.
Noise impacts.
Traffic impacts and circulation plan.
Parking behind the building.
Location of the trash receptacle.
Support:
Reduction in hours of operation.
Increasing native species in landscaping.
Installing canopies over vacuum stations.
Revising the project as electric vehicle (EV) charging stations and an indoor play structure for customers.
Chairperson Gutilla expressed her general opposition to the project while acknowledging the removal of the gas station. She thanked the applicant for this change and noted the unique nature of the parcel.
Commissioner Riley offered conditional support for aspects of the project, should it proceed:
Removal of vacuum stations closest to residential lots.
Relocating the trash receptacle behind the structure and potentially replacing it with parking spaces.
Support for a variance for canopies over vacuum facilities contingent upon ensuring they would not obstruct line of sight for traffic.
Chairperson Gutilla closed the Commissioner comment period and thanked the applicant for bringing the project forward.
In response to Mr. Tinajero’s requests for an opportunity to respond to comments, Chairperson Gutilla reopened the Commissioner comment period.
Mr. Tinajero expressed gratitude for the feedback provided. He reported that the applicant would be the owner/operator of the project and was locally based. He explained that the applicant purchased the property under the belief that it was zoned for commercial use; however, it was later discovered to be zoned residential. He noted this discrepancy created challenges for the project's development, especially considering the parcel's size and shape, which may not be suitable for residential development. He requested the Planning Commission consider the circumstances under which the property was purchased, and the challenges posed by the zoning discrepancy. He emphasized that commercial zoning across the street supported the feasibility of commercial development on the property. He highlighted the necessity for revenue-generating options to make the project economically viable. He provided an overview of the site circulation plan.
Chairperson Gutilla agreed that the site was inconsistent with residential development.
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Acting Director of Community Development Scudero explained that the parcel was initially designated to serve as the stormwater retention area for the development across the street. He confirmed that preliminary meetings were held with the applicant under the assumption that the parcel was zoned for commercial use. He clarified that during these discussions, staff expressed reservations about the proposed gas station/carwash development, but the applicant chose to proceed. He suggested that the Planning Commission provide feedback on what type of development should occur on the site.
Commissioner Lutz stated he would prefer a large convenience store and hydrogen charging station occur on this site.
Commissioner Jones stated she would prefer an EV charging station with a convenience store.
Commissioner Riley stated he preferred a large convenience store or coffee shop.
Commissioner Martin stated he preferred a single use commercial development such as a large convenience store, deli or coffee shop.
Chairperson Gutilla stated she agreed with the previously suggested alternative uses for the parcel. Specifically, she supported the idea of developing a large convenience store with a deli or bagel shop, emphasizing the importance of ample parking, and limiting operating hours.
Chairperson Gutilla closed the Commission comment period.
6-2 Leung Properties | PDP23-02 | APN 057-041-013, 015, 016: The applicant requests a Preliminary Development Plan review of a proposal to construct a 435- unit residential development over a 160-acre vacant project site (APNs 057-041- 013, 057-041-015, 057-041-016). The proposed project includes the development of 50 conventional single family detached units, 385 clustered single family detached residential units, and 159 row townhomes. The project also includes a recreation center, two neighborhood parks, and walking trails. Primary site access would be from Sand Creek Road.
Acting Director of Community Development Scudero introduced Contract Planner Valente who presented the staff report dated February 21, 2024, recommending the Planning Commission provide direction to the applicant for the Final Development Plan Submittal.
Kyle Masters, Richland Communities / The Ranch Phase 4, gave a brief overview of the project map.
Terry Gallaway / The Gallaway Group / The Ranch Phase 4, gave a PowerPoint presentation of their master plan, conceptual site plan, open space, technical site plan, architecture, and conceptual street scene.
Chairperson Gutilla opened the public comment period.
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Juan Pablo Galvan Martinez, Senior Land Use Manager at Save Mount Diablo, reported they had engaged with the developer of The Ranch project, leading to a mutually satisfactory resolution regarding the buffer along Sand Creek and the dedication of open space. He expressed satisfaction that a similar proposal was being put forth for the project under consideration. He requested the City and Planning Commission consider tracking the cap on housing units for the Sand Creek Focus Area.
Laura Kindsvater advocated for the Planning Commission to mandate that the applicant enhance the proportion of keystone and native plant species to exceed 70% for the housing units and parks. She proposed restoration efforts in the natural areas along Sand Creek and expressed support for buildings facing the creek.
Alexander Broom spoke in support of the perimeter walkway and advocated for the inclusion of a greater variety of drought tolerant native plant species throughout the development. He stressed the importance of wildfire mitigation measures and expressed apprehension regarding evacuation routes from the area. He suggested the implementation of cool roofs. He inquired about the width of the trail and proposed the addition of other amenities to enhance the area.
An unidentified speaker raised concerns about the project's trajectory, noting that the applicant intended to secure entitlements before selling it to a builder. He also expressed concern regarding the elimination of estate housing and questioned the potential implications for the City's RHNA numbers. He highlighted the proposed density increase without consideration for affordable housing. He suggested the construction of a gated community with an Homeowners Association (HOA) and increased lot sizes.
Chairperson Gutilla closed the public comment period.
In response to Commissioner Jones, Mr. Gallaway reviewed the square footage allocated for each product type.
In response to the Commission, Acting Director of Community Development Scudero clarified that the term "single-family missing middle objective design standards" pertained to housing types rather than income levels. He also indicated that staff was not aware of any instances of flooding in the area under consideration.
Mr. Masters clarified that the project included detention measures for all runoff. He mentioned plans to construct a detention basin adjacent to existing basins, which would eventually integrate into the park and open space area surrounding the trail system. He highlighted the connectivity of the project to The Ranch and East Bay Regional Park’s trail systems.
In response to Commissioner Lutz, Mr. Masters clarified that bridges for the project would be elevated above the 300-year flood protection level, emerging from abutments. He mentioned the possibility of exploring emergency vehicle access to the area as well. He affirmed their commitment to adhering to the City's regulations concerning landscaping and the incorporation of native species. Additionally, he expressed openness to consider the inclusion of an affordable housing component.
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Commissioner Lutz expressed his support for incorporating an affordable housing component into the project.
Mr. Masters discussed the importance of offering a diverse range of housing options that catered to individuals from various backgrounds.
In response to Commissioner Lutz, Acting Director of Community Development Scudero clarified that a planned development zone permitted flexibility regarding setbacks.
In response to Commissioner Lutz, Mr. Gallaway elaborated on setbacks and circulation plans for the cluster home products. He commented on the water-saving benefits of native plants and mentioned plans to grade the perimeter edge of the open space to facilitate a smooth transition into the project. He requested feedback from the Planning Commission on all aspects of the project. He explained that they typically sold to homebuilders who understood buyer preferences. He clarified that they hadn't proposed apartment-type developments as they didn't perceive a suitable market for it in this location. He emphasized their approach to addressing housing affordability by increasing density to enhance the residual value of the land. Additionally, he mentioned their endeavor to provide housing options suitable for families with children.
Commissioner Lutz expressed concern that increasing density might not necessarily lead to a decrease in housing prices.
Mr. Gallaway mentioned that they were opting for two-story construction as a cost-effective building design approach.
Acting Director of Community Development Scudero reported that the housing element included consideration of an inclusionary housing ordinance, and staff had initiated that process. He further mentioned that these projects could potentially be subject to that ordinance.
Commissioner Riley voiced support for both the project’s density and design. Additionally, he remarked that he wished the project were closer to a highway or transit station. He stated that the area was relatively secluded, emphasizing the importance of having nearby infrastructure for the benefit of residents.
In response to Commissioner Riley, Mr. Gallaway commented that they had secured additional parking on the streets by avoiding driveways that would interrupt parking spaces.
Mr. Masters added that there would be an HOA in place to manage parking along with other aspects of the project.
Commissioner Riley discussed the importance of providing mass transit access to the area.
Commissioner Martin questioned how this project would affect the cap on residential units for this area.
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Acting Director of Community Development Scudero explained that when the General Plan was adopted in 2003, the Sand Creek Focus Area had a cap of 4000 units. He noted that every project developed since then had requested an increase in density, yet the cap had not been adjusted to accommodate those increases. He further stated his belief that the cap might not be compliant with state law. Therefore, when an entitlement application comes forward, they would need to consult legal counsel to determine if the cap was enforceable or if it needed to be amended.
Commissioner Martin commented he disliked the density; however, he understood that it made the project more affordable. He provided the following feedback:
Concerns regarding General Plan amendments eliminating estate housing and the challenges this would pose in meeting the requirements of the housing element.
Support for the staff's response to the identified engineering issues Support for adhering to the City's guidelines for setbacks to allow for the storage of refuge containers behind fences.
Support for the proposed architecture.
Increasing recreational amenities.
Increasing native plant species.
Enhanced fire resistance measures due to the presence of open space.
Inclusion of a traffic study.
Chairperson Gutilla stated she supported the following:
Incorporating a downstairs bedroom for two-story models.
Support for cul-de-sacs, provided parking was available in the center.
Advocacy for a variety of transition areas between the cul-de-sac communities and open space.
Increasing bike-friendly options, pedestrian access, and vehicle parking at the community center.
Ensuring a smooth transition for landscaping between the open space, trails, and development.
Advocating for additional emergency vehicle access on Deer Valley Road.
Supporting public access for transit opportunities.
Mr. Gallaway explained how each product type would be serviced by the garbage company.
Acting Director of Community Development Scudero stated the first question before the Planning Commission was if they supported the General Plan changes.
Chairperson Gutilla also suggested:
Less density on the perimeter of the project to facilitate a smoother transition to open space.
Support for the staff's response to the identified engineering issues.
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Regular Meeting
February 21, 2024 Page 9 of 13
In response to Commissioner Jones, Acting Director of Community Development Scudero explained that every development in the Sand Creek Focus Area had either increased density or reduced lot sizes from the current General Plan designations. He reiterated that they were in the initial stages of developing an inclusionary housing ordinance and when they selected the consultant, they would discuss timing and its impact on development applications deemed complete. He provided an overview of the City’s current deed restricted affordable housing units.
Chairperson Gutilla closed the Commission comment period.
Chairperson Gutilla declared a recess at 9:29 P.M. The meeting reconvened at 9:38 P.M. with all Commissioners present, except for Commissioner Hills, who was previously reported as absent.
Acting Planning Manager Merideth announced that past practice was that the Commission end the public hearings at 9:30 P.M. She requested that they consider whether they wanted to proceed this evening with the remainder of the agenda. With consensus of the Commission, the Planning Commission agreed to continue with the final public hearing this evening.
6-3 Rancho Meadows PDP | PRE2023-0002 | APN 051-052-053, 051-082-010 The applicant requests a Preliminary Development Plan review of a proposal to construct 143 residential units on a 17.12-acre vacant project site (APNs 051-052-053-9, 051-082-010- 3). The proposed project includes the development of 137 residential lots at approximately 2,600 square-feet (sf) and six residential lots at 4,200 sf. The project also includes one open space area near the project entry consisting of a children’s play area, seating, picnic tables, a shade trellis, and play field. Site access would be provided by an off-site extension of Vineyard Drive across the existing PG&E easement.
Acting Director of Community Development Scudero introduced Contract Planner Valente who presented the staff report dated February 21, 2024, recommending the Planning Commission provide direction to the applicant for the Final Development Plan Submittal.
Kerri Watt, Civic Rancho Meadows Applicant / DeNova Homes, gave a PowerPoint presentation of the Ranch Meadows Project Preliminary Development Plan.
Trent Sanson, Civic Rancho Meadows / Yellow Roof Foundation / Executive VP of DeNova Homes, provided a brief overview of their 501c3 charitable foundation and outlined their proposal to include six renter-occupied low-income units with junior Accessory Dwelling Units (ADUs). He explained their request for a general plan amendment and rezone proposal. Additionally, he noted that the current light industrial office use did not appear compatible with adjacent residential zoning.
Kerry Watt commented that they would prioritize the use of as many pollinators and native species as possible. Additionally, she mentioned that the houses would adhere to the City's Objective Design Standards.
Chairperson Gutilla opened the public comment period.
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February 21, 2024 Page 10 of 13
Alexander Broom suggested expanding park space and native plant species in the project. He expressed concern for the potential inconsistency of the proposal with the City's Climate Action Resiliency Plan and suggested the proposal align with the current General Plan designation.
Laura Kindsvater requested the Planning Commission require the applicant to increase native plant species to more than 70% with an emphasis on locally native and keystone species. She provided resources to assist the developer in meeting this requirement.
An unidentified speaker voiced his support for the project, highlighting the developer's commitment to offering affordable housing. He mentioned the project’s potential positive impacts. He suggested the developer view Santa Fe Avenue as a traditional right-of-way and prioritize transit and pedestrian connectivity in their planning efforts.
Chairperson Gutilla closed the public comment period.
Commissioner Jones spoke in support of converting office space for housing specifically if it comes with an affordability component. She noted that there was currently less demand for office space, making such a conversion a beneficial use of the property.
Commissioner Lutz voiced his support for the Yellow Roof Foundation, suggesting that it should serve as a model for other developers.
In response to Commissioner Lutz, Contract Planner Valente clarified that if the project were to proceed, it would undergo an environmental review process. He assured that any contamination present at the site would be addressed and remediated as part of the project development process.
Mr. Sanson explained that prior to acquiring the property, an environmental site assessment was conducted which revealed that the site had historically been used as a vineyard. He emphasized their commitment to collaborating with staff on a comprehensive review process through CEQA and their willingness to ensure compliance with environmental regulations.
Commissioner Lutz questioned the potential impact of reallocating land that was originally designated for job creation.
Acting Director of Community Development Scudero acknowledged that repurposing the land would result in the loss of sites designated for business park/light industrial; however, he emphasized that when viewed within the broader context of the eastern waterfront employment focus area, the property in question could be seen as transitional. He noted that the primary consideration for the Commission was whether they supported the proposed change in land use.
He further noted that while the property could potentially be used for a lower intensity business park, it was uncertain if there was a market demand for such a development in that location. He noted that there were entitled business park uses that had not yet been developed in this area.
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In response to Commissioner Lutz, Mr. Sanson explained that the Yellow Roof Foundation homes were clustered together for ease of maintenance and to facilitate a supportive community environment.
Commissioner Lutz requested that side yard setbacks and park space be increased while also advocating for a decrease in density. Additionally, he expressed concern about the lack of amenities in the area.
Commissioner Riley expressed concern about the insufficient park space, amenities, and third spaces in the area. He proposed extending the park space by eliminating homes on lots 35 and
36. He voiced support for rezoning the property, emphasizing its adjacency to an existing residential neighborhood and the decreasing need for business parks. He spoke favorably of the Yellow Roof Foundation and the project, suggesting that they could serve as a positive example for other developers.
Commissioner Martin expressed concern regarding the removal of grapevines on the property; however, he acknowledged the necessity for housing development, especially considering the areas limited suitability for industrial use due to factors such as accessibility challenges and the presence of high-tension power lines. He also highlighted the property's unique shape and its adjacency to other residential areas. He encouraged the developer to disclose the presence of high-tension power lines, emphasizing the importance of transparency regarding potential interference they could cause. He voiced support for the affordable housing component proposed by the Yellow Roof Foundation. He requested the widening of alley E and L to accommodate sidewalks on both sides of the street.
Mr. Sanson clarified that the alleys were designed to serve as vehicular pass-through access to garages. He expressed willingness to explore potential modifications to the plan.
Commissioner Martin requested sideyard setbacks be increased to a minimum of 5 yards and spoke in support of the suggestion to increase park space by removing lots 35 and 36. He expressed a preference for a 20-foot front yard setback; however, he indicated a willingness to support increasing open space if this item remained unchanged.
In response to Commissioner Martin, Mr. Sanson stated they would be fronting costs associated with extending Vineyard Drive. He stated their intention was for everything north of the PG&E parcel to be privately owned and maintained through a future HOA; however, they were in discussions with PG&E to acquire an easement right-of-way or fee simple for the portion of the road extending through their parcel. He noted they would engage with city staff to determine the logistics and maintenance boundaries between public right-of-way and private ownership.
Commissioner Martin recommended the installation of a sound wall or other sound protection measures along the north side of the development, particularly along the railroad tracks.
Mr. Sanson stated that they would be conducting an acoustic study which would provide recommendations for the installation of a sound wall and sound attenuation measures.
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Commissioner Martin supported the engineering requirements outlined in the staff report and the Objective Design Standards. He encouraged the developer to consider incorporating native and keystone species into their landscape plan.
Mr. Sanson affirmed that the development team was willing to accommodate the requests regarding native and keystone species wherever possible.
Chairperson Gutilla expressed concern about the potential presence of toxins on the site from pesticides used in old growth vineyards. She cautioned developers against exploiting disadvantaged individuals by placing them in environmentally compromised areas. She noted that the combination of small lots, narrow streets, and a lack of sidewalks could contribute to miniaturizing the neighborhood; therefore, she agreed with the engineering recommendations for sidewalks on both sides of the street. She suggested that the architecture of the Yellow Roof homes match the architecture of the remainder of the development.
In response to Chairperson Gutilla, Mr. Sanson clarified that the intent of the ADU program was for each unit to be separate. He explained that they were in the process of developing the floor plan for the Yellow Roof program, but each unit would be built independently and have a one car garage with its own point of entry.
Chairperson Gutilla requested side yards for both Yellow Roof units be a minimum of 5-feet.
Additionally, she stated that while there may be concerns regarding the jobs/housing imbalance, she considered this specific parcel to be an appropriate site for residential development. She suggested that if all the homes in the adjacent neighborhood to the west were single-story, she would prefer the homes on that side of the development to also be single-story.
Mr. Sanson responded that they would investigate that issue and commented that many of the lots in question were located far away from the property line.
Chairperson Gutilla expressed her support for the use of native plant species and the Yellow Roof Foundation proposal. She suggested the developer consider whether the turnaround area was large enough to accommodate people who might accidentally enter the project.
Commissioner Riley expressed his preference for sidewalks on both sides of the streets; however, he felt that the alleyways could be an exception to this preference.
Chairperson Gutilla stated she supported the suggestion for increasing park space by expanding the park into lots 35 and 36.
In response to Commissioner Jones, Mr. Sanson clarified that both the single-family home and the ADU would serve as affordable housing units, resulting in a total of 12 affordable housing units within the development.
Chairperson Gutilla closed the Commission comment period. She thanked the applicant for presenting their project and wished them luck moving forward.
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7. REGULAR ITEM
7-1. TRANSPLAN Committee Discussion
Consensus of the Planning Commission agreed to table Regular Item #7-1.
On motion by Commissioner Riley, seconded by Commissioner Jones the Planning Commission members present unanimously tabled Regular Item 7-1. The motion carried the following vote:
AYES: Jones, Lutz, Martin, Riley, Gutilla
NOES: None
ABSTAIN: None
ABSENT: Hills
8. ORAL/WRITTEN COMMUNICATIONS
Acting Director of Community Development Scudero reported that the City Council had added a discussion on the City’s native landscaping to their 90-day future agenda item list.
9. COMMITTEE REPORTS - None
10. NEXT MEETING: March 20, 2024 / March 6, 2024, meeting is canceled.
Chairperson Gutilla announced the March 6, 2024, Planning Commission meeting was canceled and the next meeting would be held on March 20, 2024.
11. ADJOURNMENT
On motion by Commissioner Martin, seconded by Commissioner Riley, the Planning Commission members present unanimously adjourned the meeting at 10:51P.M. The motion carried the following vote:
AYES: Jones, Lutz, Martin, Riley, Gutilla
NOES: None
ABSTAIN: None
ABSENT: Hills
Kitty Eiden
KITTY EIDEN, Minutes Clerk
G13
7 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
APPROVED BY: Kwame P. Reed, Acting City Manager
SUBJECT: Fiscal Year 2023-25 Mid-Year Budget
RECOMMENDED ACTION
It is recommended that the City Council:
1. Adopt a resolution approving amendments to the 2023/24 and 2024/25 fiscal year budgets as outlined in Exhibits A, B and C attached to the resolution.
2. Adopt a resolution approving amendments to the 2023/24 and 2024/25 fiscal year budgets for items considered at the meeting of June 11, 2024.
FISCAL IMPACT
The fiscal impact of all requested amendments is outlined in the report.
DISCUSSION
A special meeting for the mid-year review of the 2023/25 budget was held on May 14th.
Based on direction received that evening, changes outlined below have been incorporated into the mid-year budget amendments.
Staffing and Related
A review of currently vacant positions (100 as of the writing of this report) was completed with Human Resources to estimate hiring timelines for the vacancies. As a result, $2,050,926 additional vacancy savings has been built in as a reduction of the General Fund expenditure budget.
The cost of staffing requests for fiscal year 2024 and 2025 have been incorporated into the budget amendments in Attachment A, Exhibits A, B and C and the Budget Summary Table on page 3 of this report. A total of nine (9) new positions are being added, and four (4) positions that are funded are being reclassified to different funded positions in their respective departments to meet operating needs. Annual salary and benefit costs were provided in the May 14th report, some of the amounts included in the FY25 budget have
Antioch City Council Report
June 11, 2024 Agenda Item #7 2
been pro-rated to account for the estimated hiring timeline of the positions and are included in Exhibit C to the resolution.
1. Funding of an Administrative Analyst II/III in Capital Improvement in lieu of an Administrative Analyst I
2. One (1) General Laborer (Public Works)
3. Two (2) Water Distribution Operators I/II (Public Works)
4. Two (2) Water Treatment Plant Operators (Public Works)
5. One (1) Water Treatment Maintenance Worker I/II/III (Public Works)
6. One (1) Water Treatment Instrument Technician I/II (Public Works)
7. Fund one (1) Equipment Mechanic I/II position in lieu of one (1) Fleet Technician (PW)
8. Two (2) Community Service Officers (CSOs) (Police)
9. Fund one (1) Human Resources Specialist position in lieu of one (1) Human Resources Technician (HR)
10. Fund one (1) Building Inspector position in lieu of one (1) Code Enforcement Officer (Community Development)
11. Increase Recreation Part-Time Help Budget
12. Two New Vehicles for 2 new CSOs added
Budget Summary
Fiscal Year 2025 General Fund expenditure figures have been revised to include the approved positions in the amount of $243,234 (refer to Attachment A, Exhibit C). An additional $2,050,925 in vacancy savings, for a total of $4,065,926 anticipated vacancy savings have also been built in. As a result of the changes incorporated, the projected transfer from the Budget Stabilization Fund has been reduced $1,707,706 from the figures presented on May 14th to $4,617,143 and the balance of the Stabilization Fund at June 30, 2025 is projected to be $31,710,235. Updated General Fund projections are provided in Attachment C.
The Budget Summary Table on the following page incorporates amendments from Attachment A, Exhibits A and C.
Antioch City Council Report
June 11, 2024 Agenda Item #7 3
General Fund
Budget Summary Table
2023-24 2024-25
Revised Revised
Beginning Balance, July 1 $37,899,927 $32,555,999
Revenue Source:
Taxes 57,469,985 59,401,803
1% Sales Tax 20,118,263 20,594,826
Licenses & Permits 2,790,240 2,809,040
Fines & Penalties 40,100 75,100
Investment Income & Rentals 1,765,000 1,175,000
Revenue from Other Agencies 893,586 188,615
Current Service Charges 4,950,117 5,103,902
Other Revenue 2,785,121 527,784
Transfers In 4,625,713 7,426,288
Total Revenue 95,438,125 97,302,358
Expenditures:
Legislative & Administrative 6,377,726 7,068,042
Finance 1,884,071 2,274,530
Nondepartmental 9,442,844 6,208,179
Public Works 14,737,733 14,748,957
Police Services 52,759,338 53,531,899
Police Services-Animal Support 2,197,978 2,372,047
Recreation/Community Svs. 4,611,433 4,712,375
Pub. Safety & Community Resources 2,394,597 2,679,570 Community Development 6,376,333 8,323,902
Total Expenditures 100,782,053 101,919,501
Budget Stabilization Transfer 0 4,617,143
Surplus/(Deficit) (5,343,928) 0
Ending Balance, June 30 $32,555,999 $32,555,999
Committed-Comp. Absences 150,000 150,000
Committed-Litigation Reserve 0 500,000
Committed-Comm. Dev. Fees 1,116,493 235,664
Assigned Encumbrances & Projects 0 0
Unassigned Fund Balance $31,289,506 $31,670,335
Percentage of Revenue 32.79% 32.55%
Other Requests
The following requests City Council asked to re-visit once a budget was brought back with more precise budget figures that included vacancy savings. These are not included in the table above or amendments in Exhibits A and B and will be included in the resolution in Attachment B should Council desire to approve the items at this meeting. Attachment F summarizes the requests and the associated costs.
Antioch City Council Report
June 11, 2024 Agenda Item #7 4
1. City Council has previously expressed the desire to have a budget allocation available to use for community events in each District. Direction is requested if City Council would like to add $2,000 for each District and $4,000 for the Mayor for City-Wide events for a total of $12,000 in funding from the General Fund in FY25.
2. $80,000 from the General Fund in FY25 for the mural program.
3. $60,000 from the General Fund in FY25 to update the Citys Cost Allocation and Fee Structure. The City last conducted a comprehensive cost allocation and fee study in 2018 to analyze fees charged by the City to the public and interfund allocations between internal City funds to ensure are fees are structured to adequately cover the cost of services provided. Minimal updates have been requested by staff through the Citys annual Master Fee review. It is fiscally prudent to have a thorough review of fees at least every five years to ensure fees charged are in parity to the cost of providing services so that the City is not subsidizing cost of services.
4. $100,000 increase in General Fund funding in FY25 for outsourcing internal affairs investigations in the Police Department. Outsourcing to an independent entity can enhance the process's credibility and impartiality, as external investigators are less likely to have conflicts of interest with the department's personnel. It will also bring specialized expertise and resources that the department may lack, improving the thoroughness and quality of investigations. Furthermore, this approach can strengthen public trust, as it demonstrates the department's commitment to transparency and accountability in addressing misconduct.
5. $500,000 from the General Fund to continue the replacement of EBRCS radios for the Police and other City departments. The radios are reaching the end of their useful lives and will cost approximately $2M to replace them all. Replacement began in FY24 and $500,000 is being requested to stagger replacement over four fiscal years in total (FY24, FY25, FY26 and FY27). The requests for FY26 and FY27 will be included in the next upcoming two-year budget cycle next year.
6. $10,099 increase in the City Council FY25 General Fund budget to join the United States Conference of Mayors enabling the City to apply for several grants we would not otherwise be eligible for. Membership fees will increase 3% thereafter.
Council member Torres-Walker requested more information on the organization, provided in Attachment E.
7. $210,000 in FY24 and $350,000 in FY25 from the General Fund for 8000 sq. ft. of concrete replacement at City parks and other parks maintenance work. The FY25 budget figure requested anticipates contract price increases when the City goes out to bid for services.
8. $85,000 in FY25 for extra tree work in the Street Light & Landscape Districts.
Funding for this request would require an increase in the General Fund contribution to the Districts.
Antioch City Council Report
June 11, 2024 Agenda Item #7 5
ARPA AND ONE TIME REVENUE ALLOCATIONS
The City of Antioch received a total of $21,550,900 in ARPA funds. Attachment D provides the list of programs/projects approved for funding by the City Council. All funds have been allocated but not fully spent as of March 31, 2024. Funds must be obligated (in contract) or expended by December 31, 2024. Funds obligated by December 31, 2024 but not yet spent, have to be spent by December 31, 2026.
The Public Safety and Community Resources (PSCR) Department is requesting an increase in the contract with Felton Institute for the Angelo Quinto Community Response Team (AQCRT). ARPA funds in the amount of $3.6M were approved for mental health response. The current contract with Felton Institute, set to expire on November 30, 2024, has proven to be instrumental in providing essential services, particularly through the AQCRT. Given the remarkable outcomes and the indispensable role played by the Felton Institute, PSCR propose extending the current agreement through November 30, 2025.
Between July and December 2023, the AQCRT responded to an impressive 2,697 non- life-threatening 911 calls. These calls encompassed a range of crucial services, including mental health assistance, de-escalation interventions, and welfare checks. The team's proactive engagement and seamless coordination with the Antioch Police Department have rendered them an invaluable resource for our community.
The success of the AQCRT underscores the critical importance of continuing and expanding their services. As anticipated by Interim Police Chief Addington, there is a projected increase in call volumes, particularly during warmer weather months. To effectively manage this surge and maintain optimal response times, it is imperative to enhance the resources allocated to the AQCRT. By bolstering the AQCRT's resources, we can mitigate the risk of delays in responding to community needs, thereby enhancing public safety.
The PSCR Department is requesting a 1-year contract extension with Felton Institute for the AQCRT through November 1, 2025 in the amount of $2,100,000. In order to fund the increase with ARPA, City Council would need to consider re-allocating funds from other approved budgets.
Attachment D outlines the approved ARPA allocations. $1,377,841 of funds were dedicated to project Homekey, with an additional $1,122,159 in one-time revenues out of the General Fund for a total Homekey match of $2.5M. As the City did not find it viable to apply for the last round of Homekey, City Council could consider using the $1,377,841 of the ARPA portion towards the contract extension. The remaining difference of $722,160 (from the $2.1M contract increase request) could be re-allocated from the $4.3M for the Public Safety and Community Resources Facility. The amount was originally based on a very loose estimate of rehabilitating the building on W. 10th Street, which was later determined to be over $12M to rebuild. City Council recently approved the purchase of the old PG&E facility which will now house the PSCR Department and other City staff. It is estimated that after purchase and furniture/interior redesign costs, approximately $1.7M will remain out of the $4.3M budget.
Antioch City Council Report
June 11, 2024 Agenda Item #7 6
If City Council concurs, City Council will need to consider how to allocate the remaining ARPA funds that were budgeted for the facility, approximately $1M. In addition, City Council direction for use of the one-time revenues dedicated to Homekey match in the amount of $1,122,159 is requested. Possibilities include (but not limited to):
1. Continue to hold for future Homekey/housing grant applications
2. Waterpark facility repairs
3. EBRCS radio replacement
4. Use for Other Budget Requests totaling $210,000 in FY24 and $1,197,099 in FY25 that are one-time in nature (refer to Attachment F)
5. Return to General Fund reserves
6. Pay down Police Supplementary Plan unfunded liability ($389,929)
OTHER FUND BUDGET ADJUSTMENTS
Budget amendments for other funds are outlined in Attachment A, Exhibit B. The most significant adjustments to expenditures included are to account for the increase in liability insurance premiums and PG&E rate increases allocated to various funds.
ATTACHMENTS
A. Resolution approving amendments to the 2023/24 and 2024/25 fiscal year budgets
Exhibit A General Fund Amendments
Exhibit B Other Fund Amendments
Exhibit C Staffing Amendments
B. Resolution approving amendments to the 2023/24 and 2024/25 fiscal year budgets approved on June 11, 2024
C. General Fund Projections
D. Approved ARPA Allocations
E. Information of United States Conference of Mayors
F. Other Budget Requests
ATTACHMENT A
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AMENDMENTS TO THE 2024 AND 2025 FISCAL YEAR BUDGETS
WHEREAS, City Council deliberated mid-year budget requests for the FY23-25 budget at a May 14, 2024 Special Meeting of the Antioch City Council; and
WHEREAS, the City Council desires to amend the FY24 and FY25 budgets as proposed in Exhibits A, B and C incorporated herein;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Antioch hereby approves amendments to the fiscal year 2024 and 2025 budgets incorporated as Exhibits A, B and C herein.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 11th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
FY24 FY25
Fund/Category Amendment Amendment Purpose
Loss Control Internal Service Fund:
Revenues 416,088 - Increase interest projecctions/Billings to dept. for insurance Expenditures (35,338) 211,356 FY25 Workers Comp premium increase NPDES Special Revenue Fund:
Expenditures (46,450) 8,226 Reduce Trash Capture FY24 budget/FY25 insurance premium increase Solid Waste Special Revenue Fund:
Revenues 16,987 - Interest earnings and misc. revenues projection increase Expenditures - 2,691 Insurance premium increase Recreation Special Revenue Fund:
Expenditures 149,306 226,663 Corr. IT support allocation budget/PG&E rate increase/insurance/PTH budget increase Transfers In 149,306 226,663 Increase GF subsidy expense increases Housing Successor Special Revenue Fund:
Revenues (154,591) (252,210) Adjust loan payoff/interest accruals Expenditures 75,000 - Increase Shelter Inc budget per approved Action Plan CDBG RLF Special Revenue Fund:
Revenues (155,260) (157,957) Adjust loan interest accruals CDBG Special Revenue Fund:
Expenditures - (25,000) Reduce budget for Downtown Roadway project Byrne Grant Special Revenue Fund:
Revenues 47,058 - Budget for 2022 JAG grant allocation Expenditures 2,353 - Budget for 2022 JAG grant spending Transfers Out 44,705 - Budget for 2022 JAG grant spending Gas Tax Special Revenue Fund:
Revenues 163,451 (66,436) Grant reimbursement for Local Roadway Safety Plan/adjust Gas Tax estimates Expenditures 150,725 51,155 PG&E rate increase/reclass Admin Analyst position higher RMRA Special Revenue Fund:
Revenues (50,623) 195,341 Adjust RMRA estimates Expenditures (3,123,409) 2,374,685 Reduce CIP budget for pavement project & increase L St/Pavement Plug Proj. to FY25 Information Systems Fund:
Revenues 21,800 - Increase interest projections/billings to departments Expenditures 26,734 189,952
DUO security multi-factor authentification software/insurance prem./phone system upgrade/PTH for GIS software implementation/projected vacancy savings Budget Stabilization Fund:
Expenditures (602,100) - Reduce OPEB contribution from fund required Transfers Out - (633,772) Revise for General Fund amendments Vehicle Maintenance Fund:
Revenues 10,000 - Increase interest projections
Expenditures 6,622 92,875 PG&E rate increase/insurance premuim increase/parts & tools needed/Fleet Tech to Mechanic Vehicle Replacement Fund:
Revenues 462,785 - Increase interest projections/increase replacement funds/auction proceeds Expenditures 117,737 427,802 Additional vehicles needed Opioid Settlement Abatement Trust Special Revenue Fund:
Revenues 3,894 - Budget for current year funds received Opioid Settlement - Jansen Special Revenue Fund:
Revenues 11,996 - Increase budget for current year funds received Opioid Settlement - Distributor Special Revenue Fund:
Revenues 9,939 22,603 Increase budget for current year funds received/Estimate for FY25 Kaiser Public Benefit District Fund:
Revenues 56,000 1,000 Budget for interest earnings Expenditures 1,948,737 - Reimbursement required under agreement Measure J Special Revenue Fund:
Revenues 195,567 - Increase for actual Measure J funds received/Interest projections Expenditures 26,000 75,000 Increase budget for staff time charged to projeccts/increase Traffic Calming project Park in Lieu
Revenues 297,566 - Increase project Park in Lieu fees collected/Prop 68 grant for parks Expenditures 247,566 - Increase park project for Prop 68 grant funds Transfers Out (250,000) (250,000) Remove transfer to Development Impact - Parks Development Impact Fee - Parks
Revenues 88,000 - Increase interest projections Transfers In (250,000) (250,000) Remove transfer to Park in Lieu Development Impact Fee - Police
Revenues 27,000 - Increase interest projections Expenditures 280,436 - Increase in patrol vehicles purchased Water Enterprise Fund:
Revenues 17,225,473 1,219,080 Reconcile grant/SRF funds retention & re-allocate to FY25/interest/fee projections Expenditures (8,443,006) 7,226,279
SRF loan interest/banking fees/PG&E increase/insurance premium increase/vacancy savings/increase water purchases/CIP adjustments/new staffing Water System Improvement Enterprise Fund:
Revenues 55,000 678,900 New Facility Reserve Fee adopted 5.14.24 Sewer Enterprise Fund:
Revenues 216,735 822,545 Increase projected interest income/Sewer service fees Expenditures (1,414,990) 477,717
CIP to FY26/vacancy savings/Banking fees increase/insurance premium increase/OT projection increase
EXHIBIT B
OTHER FUND BUDGET AMENDMENTS - FY24 & 25
FY24 FY25
Fund/Category Amendment Amendment Purpose
EXHIBIT B
OTHER FUND BUDGET AMENDMENTS - FY24 & 25
Marina Enterprise Fund:
Revenues (37,500) (38,500) Reduce rent for cancelled lease Transfers In - 64,375 Increase Gen Fund transfer for revenue/expenditure amendments Expenditures 8,514 25,875 PG&E rate increase/insurance premium increase Capital Improvements Fund:
Revenues (13,246,941) 13,008,000 Reduce TDA project reimbursement to actual/NE Annexation revenues/move L St to FY25 Expenditures (13,077,365) 13,008,000 TDA project paid in prior year/move L St to FY25 Traffic Signal Special Revenue Fund:
Revenues (2,506,000) 2,525,540 Grant reimbursable project moved to FY25 Expenditures (2,829,588) 2,800,600 FY24 traffic signal projects pushed out to FY25 and FY29 Child Care Special Revenue Fund:
Revenues 2,000 - Increase interest earning projection Expenditures 391 419 Insurance premium increase/Council forgiveness of Lynn House rent Civic Arts Special Revenue Fund:
Revenues 3,000 - Increase interest earning projection Expenditures 6,449 636 Insurance premium increase/Council forgiveness of Lynn House rent Animal Services Special Revenue Fund:
Transfers In - (25,627) Adj Gen Fund transfer for amendments Expenditures - (40,730) Insurance premium increase/vacancy savings SLLMD Special Revenue Funds:
Revenues 48,000 Increase interest projections Transfers In - 11,575 Increase transfers between SLLMD funds for expenditure amendments Transfers Out - 11,575 Increase transfers between SLLMD funds for expenditure amendments Expenditures - 46,575 Insurance premium increase/slurry trails in District 1A Storm Damage Special Revenue Fund:
Revenues (2,363,868) - Adjust projected FEMA & State reimbursements Expenditures (2,353,942) - Adjust Fema projects Federal Asset Forfeiture Special Revenue Fund:
Revenues 23,554 - Increase revenues for YTD actuals received Post Retirement Medical - Police Special Revenue Fund:
Revenues 10,000 60,000 Increase in payroll allocation for retiree payments Expenditures 35,000 60,000 Increase in retiree payments California Volunteers Grant Special Revenue Fund:
Revenues - 540,135 Establish grant fund for #CaliforniaForAll Youth Service Corps.
Expenditures - 540,135 Establish grant fund for #CaliforniaForAll Youth Service Corps.
American Rescue Plan Special Revenue Fund:
Revenues 250,000 - Increase interest and banking fees projections Expenditures 20,000 - Increase interest and banking fees projections Supplemental Law Enforcement Special Revenue Fund:
Revenues 75,500 - Increase projections of SLESF funds received/Interest Expenditures 70 - Increase banking fees projecction
ATTACHMENT B
RESOLUTION NO. 2024/XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AMENDMENTS TO THE 2023/24 AND 2024/25 FISCAL YEAR BUDGETS FOR OTHER BUDGET ITEMS UNDER CONSIDERATION AND APPROVED ON JUNE 11, 2024
WHEREAS, the City Council of the City of Antioch has considered other budget items as presented by the Citys Finance Director in the staff report of June 11, 2024 entitled, Fiscal Year 2023-25 Mid-year Budget;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Antioch hereby approves the other amendments to the fiscal year 2023/24 and 2024/25 budgets discussed and approved at the City Council meeting of June 11, 2024 incorporated herein by reference and attached hereto as Exhibit A.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 11th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
ATTACHMENT C
ATTACHMENT D
8 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS
SUBJECT: Discussion Item: Councilmember Compensation - Senate Bill 329 Increases the Compensation Limits for City Councilmembers
RECOMMENDED ACTION
It is recommended that the City Council provide direction to staff as to whether to prepare an ordinance increasing councilmember compensation to the amount permitted by Senate Bill 329 (2023).
FISCAL IMPACT
There is no anticipated direct or indirect fiscal impact as a result of this item.
DISCUSSION
On June 29, 2023 Governor Newsom signed into law Senate Bill 329 (“SB 329”), which increases the compensation that councilmembers of general law cities may receive for their work.
1. Why Did the State of California Increase the Councilmember Compensation Limit? The State Legislature found and declared the following reasons for adopting Senate Bill 329 to increase the compensation limits for City Councilmembers:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation. (b) Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
2. What is the Compensation Limit for the Antioch City Council? How is it determined?
Senate Bill 329 amends Government Code section 36516 to increase the maximum amount of salaries identified in the schedule. The maximum salary per city is determined
Antioch City Council Report
June 11, 2024 Agenda Item#8 2
by each city’s population. The City of Antioch is included in the bracket cities over 75,000 up to and including 150,000 in population, which may compensate councilmembers up to and including one thousand nine hundred dollars ($1,900) per month totaling twenty-two thousand eight hundred dollars ($22,800) per year. 1
Senate Bill 329 also authorizes the salary of council members to be increased beyond the specified maximum to an amount not exceeding the greater of either 5% for each calendar year from the effective date of the last adjustment of the salary or an amount equal to inflation since January 1, 2024, based on the California Consumer Price Index (not to exceed 10% per calendar year).
3. What is the Process for a City Council to Increase its Compensation? Government Code section 36516 authorizes a city council to enact an ordinance providing each member of the city council a salary, within a maximum limit based upon the population of the city in accordance with a specific schedule. Salary increases cannot exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted.
SB 329 requires the City Council to pass an ordinance increasing council member compensation. The city council must consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council. At the first meeting, the city council must present the proposed ordinance and it must include findings demonstrating the need for the increased compensation. At the second meeting, the city council may consider whether to adopt the ordinance. A majority vote of the entire Antioch City Council is required. If the ordinance passes, it will become effective 30 days after the date of adoption.
SB 329 went into effect on January 1, 2024. In accordance with Government Code section 36516.5, any council salary increase takes effect when at least one member of the council commences a new term. Therefore, if the Antioch City Council adopts an ordinance concerning this matter and the ordinance becomes effective prior to the November 2024 election, the councilmember salary increases would become effective upon the commencement of new councilmember terms following the November 2024 election.
An ordinance cannot be enacted or amended to provide automatic future increases in salary. Any retirement, health and welfare, federal social security benefits, or reimbursement for actual and necessary expenses are not included for purposes of determining salary under section 36516.
ATTACHMENTS
None.
1 Government Code 36516(a)(1)(D)
9 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Acting City Manager
SUBJECT: City Council Requested Discussion Item - Discussion on Funding for Street Cameras
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
This item is for Councilmember Ogorchock request to
hold a discussion on funding for street cameras.
ATTACHMENTS
None
10 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Acting City Manager
SUBJECT: City Council Requested Discussion Item Potential of Creation of Diversity, Equity, Inclusion, and Belonging (DEIB) Officer Position
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
This item is for Councilmember Torres-Walker request
to consider the potential creation of a Diversity, Equity, Inclusion, and Belonging (DEIB) - Officer position.
ATTACHMENTS
None
11 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Acting City Manager
SUBJECT: City Council Requested Discussion Item Potential of Creation of Health and Safety Analyst Position for the Human Resources Department
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
This item is for Councilmember Torres-Walker request
to consider the potential creation of a Health and Safety Analyst position for the Human Resources Department.
ATTACHMENTS
None
12 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Acting City Manager
SUBJECT: City Council Requested Discussion Item Discussion of California Business Roundtable Ballot Measure
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
This item is for Councilmember Ogorchock request to
hold a discussion on the California Business Roundtable ballot measure.
ATTACHMENTS
None
13 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of June 11, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kwame P. Reed, Acting City Manager
SUBJECT: City Council Requested Discussion Item Potential Development of Policy on use of Native Plant Species for New Developments
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The recommended action has no fiscal impact at this time.
DISCUSSION
This item is for Councilmember Ogorchock request to
consider the potential development of a policy on the use of native plant species for new developments.
ATTACHMENTS
None
THIS WAY IN
#4
This is true of all of California,
not just Antioch
2021
PAST WORK BY CHRISTY CHAN STUDIO
That’s why we’re here today.
Common values, and a parallel path.
Antioch history is California History
What if the story could be more complete?
What comes after sorry?
THIS WAY IN
Started in 2022
$75K granted so far by national and local
funders:
● Creative Capital Foundation
● Yerba Buena Center for the Arts (Bay Area)
● East Bay Artist Fund x Kala Art Institute (Bay Area)
As of 6/2024 Project has been categorized as a
United Nations Healthy Communities project
The project will gather fifth-generation
Chinese-Californians to co-create a series of
public art installations that celebrate the lives
of the early Chinese in Antioch.
Phase 1 (1.5 years)
Search for descendants / fifth generation Chinese
Americans.
Immigration patterns show that local families moved
around the Bay Area, rather than returned to China.
Phase 1 (1.5 years)
Research the tunnels.
Involve AAPI historians, with local knowledge.
Phase 2 (1 year): Develop a large scale series
of public art inspired by the stories we find.
Art to be determined after research, but will
likely involve contemporary, large scale, multi
media installations; utilizing the project team’s
capabilities
Project Uniqueness:
Let a community speak for itself.
Oral Storytelling has been the means by which many
marginalized communities have kept their stories
alive. Stories passed through families matter.
Intimate lens: Community and cultural insight
In difficult times, art can bring people
together.
Art allows us to see ourselves in each other.
The Goal:
Start conversations that matter to the entire
Bay Area and California
The Goal:
Self-representation by Chinese-Americans
reflects the missing story of broader Bay
Area and California.
Title: This Way In
Inspired by the resilience of
Chinese-Americans who found
ways to build lives, build community.
A way into history
A way into conversation.
A way to see ourselves in each other
A way to see that there is no such thing as model
minority. We are all connected… by struggle, and
messy histories.
A contemporary kind of public art.
The people’s art
Work will be informed by past work and
unique capabilities of the studio.
2021
PAST PRODUCTIONS BY CHRISTY CHAN STUDIO
PAST WORK BY CHRISTY CHAN STUDIO
2021
PAST PRODUCTIONS BY CHRISTY CHAN STUDIO
2021
PAST WORK BY CHRISTY CHAN STUDIO
The studio is recognized for making work that
-creates space for dialogue and vulnerability
-speaks to cultural moments
-communities value which cultivates our sense of
connection to each other for the long term
We are not only seasoned filmmakers and
storytellers, this is more than a job
We believe:
Operating with cultural sensitivity
community insight and nuance matters
A deep intimate love of community matters.
If you don’t start with that, you can’t spread it.
Christy Chan is a Filmmaker, Artist and Creative Director with thirty years experience launching projects that speak to cultural moments and create collective platforms for untold and under-represented American stories, for both the for profit and non profit sectors. Her work has run in 18 countries including the U.S. and has been disseminated as case studies in the for profit sector for social good campaigns.
Nike Women’s Soccer, Equity for Female Athletes (1998)
Dove Real Beauty Global Launch, Co-Exec Creative Director (2004) Everybody Eats Lunch (Public Art, 2017) Inside Out (Public Art, 2018) Dear America (Public Art, 2021) We’ve Waited Long Enough / Gender Equity in Healthcare Movement (Wall Street Journal, March 2024)
TEAM - Christy Chan - Studio Lead
Joanne is an Emmy Award winning
executive producer with over two
decades of experience in
documentaries and non-fiction
programming. Recently, she was
the co-executive producer and a
writer for the Peabody and Emmy
Award winning "City of Ghosts", an
animated docu-style series for
Netflix. Her other credits include
work for PBS, National
Geographic, Current TV, Gizmodo
Media Group, Al Jazeera America,
Discovery, Fusion and Hearst.
TEAM - Joanne Shen - Co-Producer
TEAM - Trisha Lagaso Goldberg - Advisor
Trisha Lagaso Goldberg is an independent curator and artist. As executive director of Southern Exposure, the acclaimed San Francisco Mission District artist-centered organization and gallery, Lagaso Goldberg launched the Youth Advisory Board and worked with hundreds of artists to organize transdisciplinary contemporary art programs.
She is the only woman of color to lead the organization to date. In 2005, Lagaso Goldberg returned to Hawai‘i where she piloted the Hawai‘i State Foundation on Culture and the Arts’ commissioned works branch of its public art program. She was the founding gallery director and curator of the Honolulu Chinatown art space thirtyninehotel and developed an artist residency program that invited artists from outside of the archipelago to create site-specific installations. She is currently researching and developing an exhibition titled, Remittance, for the San Francisco State University’s Fine Art Gallery and the Noguchi + Hawai‘i exhibition for the Honolulu Museum of Art. She is a member of the Ninth Planet, the collective curating the Lagrange Point exhibition for Slash Art in San Francisco.
Lagaso Goldberg lives and works in San Francisco and on the island of O‘ahu.
TEAM - Trisha Lagaso Goldberg - Advisor
TEAM - Gordon Yamate - Advisor
Gordon Yamate (he/him) engages in philanthropy following his professional career as a corporate partner in a national law firm and general counsel of two public companies headquartered in Silicon Valley. He continues as a long-time member of the Board of Trustees of the Japanese American National Museum in Los Angeles, where he chaired the board from 2010 to 2015, and is the immediate past chair of the San Jose Institute of Contemporary Art’s Board of Directors. He currently chairs the Town of Los Gatos’ Diversity, Equity and Inclusion Commission. In addition to teaching as an adjunct lecturer in law at Santa Clara University Law School, he has served on the boards of numerous nonprofit organizations, including the Silicon Valley Community Foundation and the National Conference of Christians and Jews, Silicon Valley Region. He is interested in using the arts to address issues of racism and to create relationships and opportunities that will promote understanding and tolerance among diverse and polarized communities.
TEAM - Loi Almeron
Loi is a video producer and editor of award-winning investigative documentaries and is currently based in the San Francisco Bay Area. She started her journalism career with Probe Productions, pioneer of the longest running investigative documentaries in the Philippines.
She associate produced and co-edited at least 20 full length documentaries for national and international broadcast. One of the first documentaries she worked on, “Johnny: A Juan Ponce Enrile Story”, an in-depth profile of the administrator of Martial Law in the Philippines during the Marcos dictatorship.
Loi provides research assistance on This Way In.
Why Antioch. Why now.
Antioch has already started modeling for other
California cities how this delicate, but necessary
work can happen.
We believe in doing this work in Antioch.
More firsts for Antioch = More first for California
“This Way In” and its objectives has recently been
categorized under the banner of a United Nations
Sustainable Communities project. (June 2024)
The project team has collectively donated 250 hours of
time towards the project so far. We are professionals
taking on a labor of love.
We want to do it for Antioch, we also want to do this with your support.
The research stage is critical and requires momentum.
We are for the city’s support in the form of:
Matching funds to recent grants
$60K
A physical office / headquarters in historic Antioch.
Give the project a home signals commitment.
Search for Descendants
Building and launching of project website $15K
Social Media, eight month campaign $5K
Community ambassadors share word of the project
Outreach to schools, churches, community centers $10K + in-kind donation Media Outreach; for preparation of images and press kit) $3K + in-kind donations Analysis of stories, Documentation Costs,
Interviews with 5th generation families $60K
Project Management and Coordination $22K
Optional, one month long, physical storytelling booth located in Antioch facilitated by project team $15K
Research of Tunnels
Historian, Archaeologist and Personnel Costs $65K
Total Minimum Budget Required for Research $195K
Amount Raised $72K
Additional to be raised through $30K
NEA grants, Kenneth Rainin Foundation, and more
Proposed Request for City $60K
Opportunity for City Support
Research Phase // Budget
2024 - 2025RESEARCH PERIOD
Research of tunnels + Search for descendants of Antioch’s early Chinese Collaboration with key consultants; including Bay Area-based AAPI historian, archaeologist, and safety consultants
Launch of public website, portal for people to contribute stories Interviews + Video capture of research
Partnerships with local and Bay Area based community AAPI groups Co-Research with Antioch Historical Society Museum
2026 - 2027Evaluation of research, Development and Preparation of Public Art Installation Fundraising for Public Art Installation
Formation of creative team to execute public art
2028 Exhibition, Premiere
Public Programs with intended audience of 500,000 people (150,00 Antioch, 350,000 broader Bay Area)*
Long Term Timeline - Projected
2024 doesn’t have to be 1876.
By gathering and sharing the stories of the early
Chinese, we can engage and connect people to a
collective sense of history, community and purpose.
This work has the potential to draw people to Antioch.
Projects like this require dedication, heart, muscle
and belief in the health of communities.
It’s not just for us, it’s for future generations.
Parting Thoughts
We have the power and
opportunity
to not keep leaving the
pages of history blank
Art is a way to start
conversations
Art lets us to take a step forward together
Even if we don’t know all the answers
Art is a way for people to feel seen
And see ourselves in each other
A way to see that our struggles are shared
A way into history
(and a different future)
We can do the hard things
together
Public Art makes
communities stronger
THIS WAY IN
THANK YOU
Christy Chan Studio, LLC
Richmond, CA // Contra Costa County
Supplemental
Predicted audience for exhibition (premiere projected for 2027) will be: 75,000 - 120,000 (drawing from 115,00 Antioch residents, 350,000 in broader Bay Area community) Based on collective outreach potential of key team, community partners, local AAPI orgs supporters and grassroots ambassadors affiliated with project
Outreach / Potential Public Awareness
Community Org #1: 90,000 community members
Community Org #2: 25,000
Community Org #3: 55,000
Community Org #4: 5,000
Community Org #4: 30,000
Grassroots / Ambassador roles: 25,000
City of Antioch: 25,500 - 110,000 (projected)
Team Members Communities 10,000 - 15,000
Bay Area Print + TV Media Coverage750,000+
Based on past media coverage
Of Studio projects
Intended Audience for Exhibition
PAST WORK BY CHRISTY CHAN STUDIO
WHY HERE WHY NOW
It's been 150 years since
Antioch’s sundown era, but the
“othering” of Asian bodies is
still alive in America.
During the pandemic, regional
and national politicians
re-weaponized the archaic
stereotype that
Chinese-Americans carry
diseases, and violence against
Asian bodies has become an
epidemic again.