ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as
Successor Agency to the Antioch Development Agency
Date: Tuesday, November 12, 2024
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar A. Hernandez-Thorpe, Mayor Ellie Householder, City Clerk Monica E. Wilson, Mayor Pro Tem (District 4) Lauren Posada, City Treasurer Tamisha Torres-Walker, Council Member District 1
Michael Barbanica, Council Member District 2 Bessie Marie Scott, City Manager Lori Ogorchock, Council Member District 3 Thomas Lloyd Smith, City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabiliti es. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- NOVEMBER 12, 2024
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:01 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 1 Torres-Walker, District 3 Ogorchock, Mayor Pro Tem (District 4) Wilson, and Mayor Hernandez-Thorpe [Council Member District 2 Barbanica – Absent]
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Trent Allen, et al. v. City of Antioch , United States District Court Northern District of California Case No. 3:23-cv-01895-TSH.
City Council voted to approve a settlement of the
following plaintiffs’ claims in the case:
i. Tahjay McCullough: $100,000.00
ii. Daunte Gellington: $95,000.00
iii. Dejon Richards: $80,000.00
iv. Kaycee Suitter: $50,000.00
v. Amadeo Garcia Jr: $20,000.00
Approved as follows:
Mayor Hernandez-Thorpe, Mayor Pro Tem Wilson, Council Member Ogorchock – Yes Council Member Torres-Walker – Abstained
[Council Member Barbanica – Absent]
ANTIOCH CITY COUNCIL -2- NOVEMBER 12, 2024
City Council voted to approve a settlement of the following plaintiffs’ claim in the case:
Robert Young: $2,000.00
Approved as follows:
Mayor Hernandez-Thorpe, Mayor Pro Tem Wilson, Council Member Ogorchock – Yes Council Member Torres-Walker – Abstained
[Council Member Barbanica – Absent]
2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Juan Laspada, et al. v. City of Antioch, United States District Court Northern District of California Case No. 3:23-cv-01955-JSC.
City Council voted to settle case in the amount of $29,000, Approved 4/0
6:03 P.M. MOTIONED TO ADJOURN TO CLOSED SESSION
7:01 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Successor Agency to the Antioch Development Agency – Council Members District 1 Torres-Walker, District 3 Ogorchock, Mayor Pro Tem (District 4) Wilson, and Mayor Hernandez-Thorpe [Council Member District 2 Barbanica – Absent]
OPENED MEETING AND MOMENT OF SILENCE IN MEMORY OF BARBARA
SOBALVARRO
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
COUNCIL REGULAR AGENDA – Continued from October 22, 2024, Council Meeting
1. CITY COUNCIL REQUESTED DISCUSSION ITEM – POTENTIAL UPGRADES TO
ANTIOCH AMTRAK STATION
Postponed to a future date, 4/0
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
ANTIOCH CITY COUNCIL -3- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued from October 22, 2024, Council Meeting
2. RESPONSE TO GRAND JURY REPORT NO. 2405, “CHALLENGES FACING THE CITY OF ANTIOCH” ADDENDUM
Postponed to the next meeting, 4/0
Recommended Action: It is recommended that the City Council adopt the resolution:
1) Approving an addendum to specific Findings and
Recommendations identified in the Grand Jury Noncompliance letters dated October 3, 2024 in response to the Findings and Recommendations resulting from the 2023-2024 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled:
“Challenges Facing the City of Antioch” Addendum; and
2) Authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.
3. PROCLAMATION
• Homeless Awareness Month, November 2024
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the proclamation.
4. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
➢ BICYCLE GARDEN AT PREWETT PARK – November 16, 2024
Community Design Workshop – Antioch Senior Center
415 W. 2nd Street, Antioch, CA
5. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
➢ CONTRA COSTA COUNTY MOSQUITO & VECTOR CONTROL BOARD
➢ ANTIOCH POLICE OVERSIGHT COMMISSION
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
ANTIOCH CITY COUNCIL -4- NOVEMBER 12, 2024
MAYOR’S COMMENTS
6. PRESENTATIONS – State of the Contra Costa Community College District Presented by Chancellor Mojdeh Mehdizadeh
– Contra Costa Mosquito and Vector Control District Update Presented by Public Information & Technology Officer Andrew Pierce
7. CONSENT CALENDAR for City /City Council Members acting as Successor Agency to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024 Approved, 4/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
B. APPROVAL OF COUNCIL WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
C. APPROVAL OF SUCCESSOR AGENCY WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
D. REJECTION OF CLAIM: MONIE RENEE ELLIS
Rejected, 4/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Monie Renee Ellis.
E. RATIFICATION OF THE FIRST AMENDMENT TO THE TELECOMMUNICATION
NETWORK LICENSE AND ENCROACHMENT AGREEMENT WITH CROWN CASTLE
FIBER LLC
Reso No. 2024/155 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution ratifying the First Amendment to the Telecommunication Network License and Encroachment Agreement with Crown Castle Fiber LLC.
ANTIOCH CITY COUNCIL -5- NOVEMBER 12, 2024
CONSENT CALENDAR for City /City Council Members acting as Successor Agency to the Antioch Development Agency – Continued
F. FIRST AMENDMENT TO THE CONSTRUCTION AGREEMENT WITH STAR CONSTRUCTION, INC. IN THE AMOUNT OF $100,000 FOR THE CONTRA LOMA ESTATES PARK RENOVATION PROJECT (P.W. 298-P3)
Reso No. 2024/156 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving an amendment increasing the Fiscal Year 2024/25 Capital Improvement and Operating Budget in the amount of $200,000 from the Park-in-Lieu fund for a total project budget of $2,972,809;
2) Approving a first amendment to the construction agreement with Star Construction Inc. for the Contra Loma Estates Park Renovation Project in the amount of $100,000, from
$2,499,900 to a total contract amount of $2,599,900; and
3) Authorizing the City Manager to execute the first amendment to the Construction Agreement, in a form approved by the City Attorney.
G. AUTHORIZATION FOR CITY MANAGER TO NEGOTIATE WITH CONTRA COSTA
ANIMAL SERVICES TO PROVIDE DISPATCH AND REPORT WRITING PLATFORM
SERVICES
Approved, 4/0
Recommended Action: It is recommended that the City Council authorize the City Manager to negotiate with the Contra Costa Animal Services Department for the Antioch Police Department to provide dispatch and report writing platform services.
ANTIOCH CITY COUNCIL -6- NOVEMBER 12, 2024
PUBLIC HEARING
8. ADOPT THE RESOLUTION APPROVING WATER RATES PROPOSED IN THE WATER RATE STUDY LISTED IN THE PROP 218 NOTICE PUBLIC HEARING (P.W. 362-9) Motioned failed, 2/1/1 (Wilson and Ogorchock-YES)
(Hernandez-Thorpe-NO) (Torres-Walker-Abstained)
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Adopting the findings and the Water Utility Cash Flow Evaluation and Rates Study from Pavletic Consulting LLC dated August 2024;
2) Approving the Water Rate Schedule effective January 1, 2025; and
3) Amending the Master Fee Schedule to include the updated water rates.
9. DOWNTOWN SPECIFIC PLAN UPDATE (LA2024-0004)
Reso No. 2024/157 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution to adopt text amendments to the City of Antioch’s Downtown Specific Plan (“DTSP”) to enable missing middle housing, correct mistakes, and provide more clarity in certain sections.
COUNCIL REGULAR AGENDA
10. RESOLUTIONS APPROPRIATING EXPENDITURES FOR ENCUMBRANCES AND PROJECT BUDGETS OUTSTANDING TO THE 2024/25 FISCAL YEAR BUDGET AND APPROVING OTHER AMENDMENTS TO THE 2024/25 FISCAL YEAR BUDGET
Recommended Action: It is recommended that the City Council adopt the following resolutions:
Reso No. 2024/158 adopted, 4/0
1) Resolution of the City Council of the City of Antioch appropriating expenditures for encumbrances and project budgets outstanding to the 2024/25 fiscal year budget and approving other amendments to the 2024/25 fiscal year
budget.
Reso No. 2024/159 adopted approving amendments to the 2024/25 Fiscal Year Budget for items considered at the Nov. 12, 2024, Council Meeting, 4/0 2) Resolution of the City Council of the City of Antioch approving amendments to the 2023/24 and 2024/25 fiscal year budgets for items considered at the meeting of November 12, 2024.
ANTIOCH CITY COUNCIL -7- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued
11. VIOLENCE REDUCTION INITIATIVE – OVERTIME INCREASE FOR CERTAIN CURRENT
ANTIOCH POLICE DEPARTMENT EMPLOYEES
Reso No. 2024/160 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the Chief of Police to pay double the standard hourly wage (“double -time”) to Antioch Police Department Sergeants, Corporals, Officers, Community Service Officers, and Dispatch personnel for working extra shifts in designated areas of the City to reduce violence.
12. RESOLUTION ACCEPTING A DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT (HCD) ENCAMPMENT RESOLUTION FUNDING (ERF) AWARD OF $6,812,686 Reso No. 2024/161 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution accepting the Department of Housing and Community
Development Division of Housing Policy Development (HCD) Encampment Resolution Funding (ERF) award for the application under ERF Round 3R, Window 2, in the amount of $6,812,686.
13. RESOLUTION RESCINDING RESOLUTION NO. 2022/167 “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING THE CITY CLERK’S REQUEST FOR THE CITY ATTORNEY TO PROVIDE MANAGERIAL OVERSIGHT OF THE CITY CLERK’S DEPARTMENT IN COOPERATION WITH THE CITY CLERK”
Reso No. 2024/162 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution rescinding Resolution No. 2022/167, “Resolution of the City Council of the City of Antioch Approving the City Clerk’s Request for the City Attorney to Provide Managerial Oversight of the City Clerk’s Department in Cooperation with the City Clerk”.
14. BAKERY ANTIOCH I, LLC.: REVIEW AND POSSIBLE ADOPTION OF RESOLUTION
APPROVING PROPOSED CHANGE IN OWNERSHIP
Reso No. 2024/163 adopted, 3/1-(Ogorchock-NO)
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving Bakery Antioch I, LLC. dba Flame’s change of ownership and
2) Authorizing the City Manager to sign an amended operating agreement, in a form approved by the City Attorney, to
incorporate Bakery Antioch I, LLC’s change of ownership.
ANTIOCH CITY COUNCIL -8- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued
15. CITY COUNCIL REQUESTED DISCUSSION ITEM – DISCUSSION ON POTENTIAL TO
LEASE VACANT LOT AT SYCAMORE DRIVE AND L STREET
Direction provided to staff to research potential
for community garden for vacant lot
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
16. CITY COUNCIL REQUESTED DISCUSSION ITEM – DISCUSSION ON POTENTIAL TO
LEASE VACANT RETAIL SPACE AT SYCAMORE SQUARE FOR APD SUBSTATION Direction provided to staff to meet with property owner to discuss short- and long-term options
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
PUBLIC COMMENTS
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and Acting City Manager – no longer than 90 days.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn meeting at 11:23 p.m., 4/0
ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Including the Antioch City Council acting as
Successor Agency to the Antioch Development Agency
Date: Tuesday, November 12, 2024
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Lamar A. Hernandez-Thorpe, Mayor Ellie Householder, City Clerk Monica E. Wilson, Mayor Pro Tem (District 4) Lauren Posada, City Treasurer Tamisha Torres-Walker, Council Member District 1
Michael Barbanica, Council Member District 2 Bessie Marie Scott, City Manager Lori Ogorchock, Council Member District 3 Thomas Lloyd Smith, City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabiliti es. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- NOVEMBER 12, 2024
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:01 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 1 Torres-Walker, District 3 Ogorchock, Mayor Pro Tem (District 4) Wilson, and Mayor Hernandez-Thorpe [Council Member District 2 Barbanica – Absent]
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Trent Allen, et al. v. City of Antioch , United States District Court Northern District of California Case No. 3:23-cv-01895-TSH.
City Council voted to approve a settlement of the
following plaintiffs’ claims in the case:
i. Tahjay McCullough: $100,000.00
ii. Daunte Gellington: $95,000.00
iii. Dejon Richards: $80,000.00
iv. Kaycee Suitter: $50,000.00
v. Amadeo Garcia Jr: $20,000.00
Approved as follows:
Mayor Hernandez-Thorpe, Mayor Pro Tem Wilson, Council Member Ogorchock – Yes Council Member Torres-Walker – Abstained
[Council Member Barbanica – Absent]
ANTIOCH CITY COUNCIL -2- NOVEMBER 12, 2024
City Council voted to approve a settlement of the following plaintiffs’ claim in the case:
Robert Young: $2,000.00
Approved as follows:
Mayor Hernandez-Thorpe, Mayor Pro Tem Wilson, Council Member Ogorchock – Yes Council Member Torres-Walker – Abstained
[Council Member Barbanica – Absent]
2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9: Juan Laspada, et al. v. City of Antioch, United States District Court Northern District of California Case No. 3:23-cv-01955-JSC.
City Council voted to settle case in the amount of $29,000, Approved 4/0
6:03 P.M. MOTIONED TO ADJOURN TO CLOSED SESSION
7:01 P.M. ROLL CALL – REGULAR MEETING – for City /City Council Members acting as Successor Agency to the Antioch Development Agency – Council Members District 1 Torres-Walker, District 3 Ogorchock, Mayor Pro Tem (District 4) Wilson, and Mayor Hernandez-Thorpe [Council Member District 2 Barbanica – Absent]
OPENED MEETING AND MOMENT OF SILENCE IN MEMORY OF BARBARA
SOBALVARRO
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
COUNCIL REGULAR AGENDA – Continued from October 22, 2024, Council Meeting
1. CITY COUNCIL REQUESTED DISCUSSION ITEM – POTENTIAL UPGRADES TO
ANTIOCH AMTRAK STATION
Postponed to a future date, 4/0
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
ANTIOCH CITY COUNCIL -3- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued from October 22, 2024, Council Meeting
2. RESPONSE TO GRAND JURY REPORT NO. 2405, “CHALLENGES FACING THE CITY OF ANTIOCH” ADDENDUM
Postponed to the next meeting, 4/0
Recommended Action: It is recommended that the City Council adopt the resolution:
1) Approving an addendum to specific Findings and
Recommendations identified in the Grand Jury Noncompliance letters dated October 3, 2024 in response to the Findings and Recommendations resulting from the 2023-2024 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled:
“Challenges Facing the City of Antioch” Addendum; and
2) Authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.
3. PROCLAMATION
• Homeless Awareness Month, November 2024
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the proclamation.
4. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
➢ BICYCLE GARDEN AT PREWETT PARK – November 16, 2024
Community Design Workshop – Antioch Senior Center
415 W. 2nd Street, Antioch, CA
5. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
➢ CONTRA COSTA COUNTY MOSQUITO & VECTOR CONTROL BOARD
➢ ANTIOCH POLICE OVERSIGHT COMMISSION
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
ANTIOCH CITY COUNCIL -4- NOVEMBER 12, 2024
MAYOR’S COMMENTS
6. PRESENTATIONS – State of the Contra Costa Community College District Presented by Chancellor Mojdeh Mehdizadeh
– Contra Costa Mosquito and Vector Control District Update Presented by Public Information & Technology Officer Andrew Pierce
7. CONSENT CALENDAR for City /City Council Members acting as Successor Agency to the Antioch Development Agency
A. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024 Approved, 4/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
B. APPROVAL OF COUNCIL WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
C. APPROVAL OF SUCCESSOR AGENCY WARRANTS
Approved, 4/0
Recommended Action: It is recommended that the City Council approve the warrants.
D. REJECTION OF CLAIM: MONIE RENEE ELLIS
Rejected, 4/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Monie Renee Ellis.
E. RATIFICATION OF THE FIRST AMENDMENT TO THE TELECOMMUNICATION
NETWORK LICENSE AND ENCROACHMENT AGREEMENT WITH CROWN CASTLE
FIBER LLC
Reso No. 2024/155 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution ratifying the First Amendment to the Telecommunication Network License and Encroachment Agreement with Crown Castle Fiber LLC.
ANTIOCH CITY COUNCIL -5- NOVEMBER 12, 2024
CONSENT CALENDAR for City /City Council Members acting as Successor Agency to the Antioch Development Agency – Continued
F. FIRST AMENDMENT TO THE CONSTRUCTION AGREEMENT WITH STAR CONSTRUCTION, INC. IN THE AMOUNT OF $100,000 FOR THE CONTRA LOMA ESTATES PARK RENOVATION PROJECT (P.W. 298-P3)
Reso No. 2024/156 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving an amendment increasing the Fiscal Year 2024/25 Capital Improvement and Operating Budget in the amount of $200,000 from the Park-in-Lieu fund for a total project budget of $2,972,809;
2) Approving a first amendment to the construction agreement with Star Construction Inc. for the Contra Loma Estates Park Renovation Project in the amount of $100,000, from
$2,499,900 to a total contract amount of $2,599,900; and
3) Authorizing the City Manager to execute the first amendment to the Construction Agreement, in a form approved by the City Attorney.
G. AUTHORIZATION FOR CITY MANAGER TO NEGOTIATE WITH CONTRA COSTA
ANIMAL SERVICES TO PROVIDE DISPATCH AND REPORT WRITING PLATFORM
SERVICES
Approved, 4/0
Recommended Action: It is recommended that the City Council authorize the City Manager to negotiate with the Contra Costa Animal Services Department for the Antioch Police Department to provide dispatch and report writing platform services.
ANTIOCH CITY COUNCIL -6- NOVEMBER 12, 2024
PUBLIC HEARING
8. ADOPT THE RESOLUTION APPROVING WATER RATES PROPOSED IN THE WATER RATE STUDY LISTED IN THE PROP 218 NOTICE PUBLIC HEARING (P.W. 362-9) Motioned failed, 2/1/1 (Wilson and Ogorchock-YES)
(Hernandez-Thorpe-NO) (Torres-Walker-Abstained)
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Adopting the findings and the Water Utility Cash Flow Evaluation and Rates Study from Pavletic Consulting LLC dated August 2024;
2) Approving the Water Rate Schedule effective January 1, 2025; and
3) Amending the Master Fee Schedule to include the updated water rates.
9. DOWNTOWN SPECIFIC PLAN UPDATE (LA2024-0004)
Reso No. 2024/157 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution to adopt text amendments to the City of Antioch’s Downtown Specific Plan (“DTSP”) to enable missing middle housing, correct mistakes, and provide more clarity in certain sections.
COUNCIL REGULAR AGENDA
10. RESOLUTIONS APPROPRIATING EXPENDITURES FOR ENCUMBRANCES AND PROJECT BUDGETS OUTSTANDING TO THE 2024/25 FISCAL YEAR BUDGET AND APPROVING OTHER AMENDMENTS TO THE 2024/25 FISCAL YEAR BUDGET
Recommended Action: It is recommended that the City Council adopt the following resolutions:
Reso No. 2024/158 adopted, 4/0
1) Resolution of the City Council of the City of Antioch appropriating expenditures for encumbrances and project budgets outstanding to the 2024/25 fiscal year budget and approving other amendments to the 2024/25 fiscal year
budget.
Reso No. 2024/159 adopted approving amendments to the 2024/25 Fiscal Year Budget for items considered at the Nov. 12, 2024, Council Meeting, 4/0 2) Resolution of the City Council of the City of Antioch approving amendments to the 2023/24 and 2024/25 fiscal year budgets for items considered at the meeting of November 12, 2024.
ANTIOCH CITY COUNCIL -7- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued
11. VIOLENCE REDUCTION INITIATIVE – OVERTIME INCREASE FOR CERTAIN CURRENT
ANTIOCH POLICE DEPARTMENT EMPLOYEES
Reso No. 2024/160 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the Chief of Police to pay double the standard hourly wage (“double -time”) to Antioch Police Department Sergeants, Corporals, Officers, Community Service Officers, and Dispatch personnel for working extra shifts in designated areas of the City to reduce violence.
12. RESOLUTION ACCEPTING A DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT (HCD) ENCAMPMENT RESOLUTION FUNDING (ERF) AWARD OF $6,812,686 Reso No. 2024/161 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution accepting the Department of Housing and Community
Development Division of Housing Policy Development (HCD) Encampment Resolution Funding (ERF) award for the application under ERF Round 3R, Window 2, in the amount of $6,812,686.
13. RESOLUTION RESCINDING RESOLUTION NO. 2022/167 “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING THE CITY CLERK’S REQUEST FOR THE CITY ATTORNEY TO PROVIDE MANAGERIAL OVERSIGHT OF THE CITY CLERK’S DEPARTMENT IN COOPERATION WITH THE CITY CLERK”
Reso No. 2024/162 adopted, 4/0
Recommended Action: It is recommended that the City Council adopt a resolution rescinding Resolution No. 2022/167, “Resolution of the City Council of the City of Antioch Approving the City Clerk’s Request for the City Attorney to Provide Managerial Oversight of the City Clerk’s Department in Cooperation with the City Clerk”.
14. BAKERY ANTIOCH I, LLC.: REVIEW AND POSSIBLE ADOPTION OF RESOLUTION
APPROVING PROPOSED CHANGE IN OWNERSHIP
Reso No. 2024/163 adopted, 3/1-(Ogorchock-NO)
Recommended Action: It is recommended that the City Council adopt a resolution:
1) Approving Bakery Antioch I, LLC. dba Flame’s change of ownership and
2) Authorizing the City Manager to sign an amended operating agreement, in a form approved by the City Attorney, to
incorporate Bakery Antioch I, LLC’s change of ownership.
ANTIOCH CITY COUNCIL -8- NOVEMBER 12, 2024
COUNCIL REGULAR AGENDA – Continued
15. CITY COUNCIL REQUESTED DISCUSSION ITEM – DISCUSSION ON POTENTIAL TO
LEASE VACANT LOT AT SYCAMORE DRIVE AND L STREET
Direction provided to staff to research potential
for community garden for vacant lot
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
16. CITY COUNCIL REQUESTED DISCUSSION ITEM – DISCUSSION ON POTENTIAL TO
LEASE VACANT RETAIL SPACE AT SYCAMORE SQUARE FOR APD SUBSTATION Direction provided to staff to meet with property owner to discuss short- and long-term options
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
PUBLIC COMMENTS
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and Acting City Manager – no longer than 90 days.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn meeting at 11:23 p.m., 4/0
1 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: City Council Requested Discussion Item – Potential Upgrades to Antioch Amtrak Station
RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.
FISCAL IMPACT
The fiscal impact is unknown at this time until direction on this item is provided.
DISCUSSION
The Antioch-Pittsburg San Joaquins Passenger Stop began providi ng service in its current form to the east Contra Costa County region in Antioch on October 28, 1994. The Stop is served by the San Joaquins line that operates passenger rail service between Oakland and Bakersfield.
On March 24, 2023, the SJJPA voted to decommission the Antioch- Pittsburg San Joaquins Passenger Stop (Amtrak Station). The decision to decomm ission the Amtrak Station did not have a comprehensive community engagement proce ss nor an analysis concerning the impacts of their decision. The decommissioning of the Amtrak Station will have an immediate negative impact on the local disadvantaged community which include low-income people of color, seniors, veterans, and small busine s s e s t h a t r e l y o n t h e station. Since that time there have been various meetings and discussions held by City officials and community members regarding next steps as it rela tes to the possible decommissioning of this stop.
On July 23, 2024, the Council adopted Resolution No. 2024/107 o pposing the closure.
The Mayor will provide updates regarding recent conversations h e has had related to upgrades to the Amtrak Station.
ATTACHMENTS
None
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: Response to Grand Jury Report No. 2405,
“Challenges Facing the City of Antioch” Addendum
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:
1. approving an addendum to specific Findings and Recommendations identified in the Grand Jury Noncompliance letters dated October 3, 2024 in r esponse to the Findings and Recommendations resulting from the 2023-2024 Contr a Costa County Civil Grand Jury report of June 12, 2024 entitled: “Chal lenges Facing the City of Antioch” Addendum (Exhibit 4) and
2. authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.
FISCAL IMPACT
Responding to the Grand Jury report required staff time. Fiscal impacts of implementing the recommendations in the report are not yet identified.
DISCUSSION
In June 2024, the City of Antioch received the attached Grand J ury report entitled, “Challenges Facing the City of Antioch” (Exhibit 1). On Septem ber 10, 2024, the City Council discussed and approved the attached response, by Resolu tion 2024/124, to the Grand Jury Report 2405 that was subsequently submitted to the Grand Jury (Exhibit 2).
On October 7, 2024, the City received two letters, both dated O ctober 3, 2024, from the Grand Jury requesting additional information be provided for noncompliant responses to Findings 6 and 13, and Recommendations 1 through 5 (Exhibit 3). Staff is requesting City Council provide additional information to clarify the orig inal responses provided at the September 10th City Council meeting.
Per Section 933.05 of the California Penal Code, the City’s res ponses to the following were noncompliant and require additional explanation:
r
Antioch City Council Report
1RYHPEHU, 2024 Agenda Item# 2
F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).
(Original) Response The City disagrees with this finding.
F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.
(Original) Response The City disagrees with this finding.
R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.
(Original) Response The City agrees with this recommendation.
R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.
(Original) Response The City agrees with this recommendation.
R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.
(Original) Response The City agrees with this recommendation.
R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.
(Original) Response The City agrees with this recommendation.
Antioch City Council Report
1RYHPEHU, 2024 Agenda Item # 3
R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions. (Original) Response The City agrees with this recommendation.
ATTACHMENTS
A. Resolution
Exhibit 1 Grand Jury Report 2405 – Challenges Facing the City of Antioch Exhibit 2 Original Grand Jury Response - 2405
Exhibit 3 Grand Jury Noncompliant Letter – Request for Addition al Findings Information and Grand Jury Noncompliant Letter – Request for Ad ditional Recommendations Information
Exhibit 4 Response Addendum
ATTACHMENT “A”
RESOLUTION NO. 2024-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AN
ADDENDUM TO PREVIOUS RESPONSES PROVIDED TO CONTRA COSTA
COUNTY CIVIL GRAND JURY AND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT EXPLANATORY RESPONSES TO GRAND JURY REPORT NO. 2405 -
CHALLENGES FACING THE CITY OF ANTIOCH
WHEREAS, the City of Antioch received Contra Costa County Civil Grand Ju ry (Grand Jury) Report No. 2405 – “Challenges Facing the City of Antioch” (Exhibit 1); WHEREAS, a written response to the Grand Jury is required under Califo rnia Penal Code § 933.05 (b);
WHEREAS, on August 27, 2024, the City Council adopted a resolution approving a written response to the Grand Jury report: “Challenges Facing the City of Antioch” and authorized the Mayor to sign it;
WHEREAS, on September 11, 2024, the City Council’s response was submit ted in writing to the Grand Jury (Exhibit 2);
WHEREAS, the City received two letters, both dated October 3, 2024, fr om the Grand Jury requesting additional information for noncompliant r esponses to Findings 6 and 13 and Recommendations 1 through 5 (Exhibit 3).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. approves an addendum to specific Findings and Recommendation s identified in the Grand Jury Noncompliance letters dated October 3, 2024, in response to the Findings and Recommendations resulting from the 2023-202 4 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled: “Challenges Facing the City of Antioch” Response Addendum (Exhibit 4), and
2. authorizes the Mayor to sign and submit it to the Contra Cos ta County Civil Grand Jury.
* * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting thereof, held on the 22nd day of October 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT 1
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EXHIBIT 4
October XX, 2024
The Honorable Terri Mockler
Presiding Judge of Contra Costa County Superior Court
725 Court Street
PO Box 431
Martinez, CA 94553-0091
Re: City of Antioch Response to 2023-2024 Contra Costa Civil Grand Jury Report No. 2405: Challenges Facing the City of Antioch - Addendum Dear Judge Mockler,
On October 4, 2024, the City of Antioch received two letters from Mr. Ed Sarubbi regarding the City’s response to Grand Jury Report 2405, Challenges Facin g the City of Antioch.
According to Mr. Sarubbi, the Grand Jury found that the City’s responses to specific Findings and Recommendations provided on September 11, 2024, di d not comply with the requirements of Section 933.05 of the California Penal Code.
The identified Findings were Findings 6 and 13. The Grand Jury requires an explanation be included with the City’s original response of “The City disagrees with this finding”.
The Addendum to these Findings is here below.
F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).
The response to this Finding is as follows:
The City disagrees with this finding. [Additional information inserted here] F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.
The response to this Finding is as follows:
The City disagrees with this finding. [Additional information inserted here] The Grand Jury also requested additional information be provide d on Recommendations 1 through 5. The Addendum to these responses is here below.
R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.
The response to this Recommendation is as follows:
The City agrees with this recommendation. [Additional information inserted here] R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.
The response to this Recommendation is as follows:
The City agrees with this recommendation. [Additional information inserted here] R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.
The response to this Recommendation is as follows:
The City agrees with this recommendation. [Additional information inserted here] R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.
The response to this Recommendation is as follows:
The City agrees with this recommendation. [Additional information inserted here] R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions.
The response to this Recommendation is as follows:
The City agrees with this recommendation. [Additional information inserted here]
On behalf of the City of Antioch, we are committed to working i n partnership with Contra Costa Board of Supervisors in acknowledging of both the Civil G rand Jury findings and recommendations. We trust the Gr and Jury will find these respo nses extremely helpful to its future endeavors.
Sincerely yours,
Lamar A. Hernandez-Thorpe
Mayor, City of Antioch
cc: Joanne Sarmento, 2023-2024 Contra Costa County Civil Grand Jury Foreperson Antioch City Council
Bessie Marie Scott, City Manager
Thomas Lloyd Smith, City Attorney, City of Antioch
HOMELESS AWARENESS MONTH
November 2024
WHEREAS, the month of November is recognized as Homelessness Awareness Month in the United States;
WHEREAS, the purpose of this proclamation is to educate the public and advocate on behalf of people experiencing homelessness about the many reasons individuals become homeless, including housing shortages, unemployment, challenges due to justice involvement, and personal and systemic barriers;
WHEREAS, the City of Antioch recognizes that homelessness continues to be a serious issue affecting many individuals and families from all walks of life; WHEREAS, on December 1, 2020, the City of Antioch hired a part-time Unhoused Resident Coordinator, with the position becoming full-time in May 2022; WHEREAS, the 2024 Point in Time count estimates that the number of Antioch residents staying in shelter beds or living outdoors is 413, up from 334 or 24% in 2023; WHEREAS, the City of Antioch opened its first interim housing site, Opportunity Village, on May 1, 2023, housing 55 people from July 2023 through June 2024; WHEREAS, on September 27, 2024, the City of Antioch was awarded an Encampment Resolution Funding award for their application under ERF Round 3R, Window 2 in the amount of $6,812,686.00 to support an additional interim housing site and an outreach team to support the local Sunset at Devpar Encampment
of up to 35 unhoused residents; and
WHEREAS, the City of Antioch is committed to working in coordination with Contra Costa County as well as various local organizations dedicated to providing shelter, supportive services, and basic resources for people experiencing homelessness.
NOW, THEREFORE, I, LAMAR A. HERNANDEZ-THORPE, Mayor of the City of Antioch, do hereby proclaim November 2024, as “Homelessness Awareness Month” and encourage all citizens to recognize that thousands of people in Contra Costa County do not have housing and need support from citizens and private/public non-profit service entities to address the myriad challenges of homelessness.
NOVEMBER 12, 2024
________________________________
LAMAR A. HERNANDEZ-THORPE, Mayor
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BOARD / COMMISSION / COMMITTEE
VACANCY ANNOUNCEMENTS
Phone: (925) 779-7009 OFFICE OF THE CITY CLERK 200 H Street/P.O. Box 5007 [email protected] Antioch, CA. 94531-5007
hhttps://bit.ly/COA-BC23 AntiochIsOpportunity.com
The City of Antioch urges residents to become involved in their local community! One way to do so is to serve on the various Boards, Commissions , and Committees. Any interested resident is encouraged to apply for the vacancies by 5:00 p.m. on the deadline below.
EXTENDED DEADLINE DATE: WEDNESDAY, NOVEMBER 27, 2024:
¾ CONTRA COSTA MOSQUITO & VECTOR CONTROL BOARD
o One (1) vacancy, expiring April 2026
DEADLINE DATE: WEDNESDAY, NOVEMBER 27, 2024:
¾ ANTIOCH POLICE OVERSIGHT COMMISSION
o One (1) vacancy, expiring November 2026
To be considered for the vacancy position(s) listed above, please fill out an application available on the City’s website at https://bit.ly/COA-BC23. Printed applications are also available at Antioch City Hall, 200 H Street, Antioch, CA.
Please return the completed application by the deadline date listed above, by email to: [email protected].
You can also drop off the application (Attn: City Clerk), in the water billing drop-off box outside Antioch City Hall.
Your interest and desire to serve our community can make a difference.
CONTRA COSTA COUNTY MOSQUITO &
VECTOR CONTROL BOARD OF TRUSTEES
One (1) Vacancy, expiring April 2026
Extended Deadline Date: By 5:00 p.m.,1RYHPEHU, 2024 The City of Antioch encourages residents to become involved in their local community.
One way to do so is to serve on various commissions, boards, an d committees. Any interested resident is encouraged to apply.
Purpose:
The Board of Trustees are officials appointed by their respective city councils to govern the Mosquito and Vector Control Dist rict knowledgeably and effectiv ely. They serve without compensation for a term of two to four years and are highly ded icated to this community service.
Additional information regarding the responsibilities and dutie s are available online at www.contracostamosquito.com.
Qualifications:
To be eligible, you must be an Antioch resident and a Contra Co sta County taxpayer who is at least 18 years old and interested in any of the following areas: public health, public policy, wetlands, farming, community education, finance, personnel, or land development.
Meetings:
Board meets on the second Monday of every other the month starting January at 7:00 p.m., and occasionally, it may be necessary to hold a special Board meeting.
Location:
Meetings are to be held at the District Office address, located at 155 Mason Circle, Concord If you are interested in pursuing volunteer positions with the City of Antioch, please complete an application and submit it via email to [email protected], or mail/deliver it to the Office of the City Clerk, by the deadline date mentioned above.
Applications must include your responses to the Questionnaire to be considered.
Applications are available on the City’s website at:
https://bit.ly/COA-BC23, and at the City Clerk’s Office.
ANTIOCH POLICE OVERSIGHT COMMISSION
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Deadline Date: By 5:00 p.m., 1RYHPEHU, 2024
The City of Antioch encourages residents to become involved in their local community.
One way to do so is to serve on various commissions, boards, an d committees. Any interested resident is encouraged to apply.
Purpose:
The Commission shall advise the City Council and Staff on the administration of the Antioch Police Department and public safety issues to ensure that the p olicies conform to national standards of constit utional policing. The Commission shall pro mote, encourage, and facilitate community participation and oversight by reviewing a nd recommending policies that are sensitive to the diverse needs of the residents, aimin g to inform the community of its rights and responsibilities on interactions with police officers. (Ordinance No. 2212-C-S, passed May 24, 2022).
Committee Seats:
x One (1) representative from each of the four (4) councilmembers voting districts of the City.
x One (1) representative of the Antioch faith-based community. x One (1) representative of the Antioch business community. x One (1) employee or student of the Antioch Unified School District.
Meetings:
x Twice per month, except in July and December, when meetings occur only once.
Requirements:
x Must be a resident of the City of Antioch.
x Not a spouse of, or a current /former City Employee /department-sw orn employee /sworn police officer /sworn police officer association representative. x Commissioners are required to submit the Fair Political Practic es Commission (FPPC) Form 700 (Statement of Economic Interests) upon assuming office, and every year thereafter.
x Commissioners are required to complete a 2-hour online AB1234 Ethics course within one year of their appointment.
x Newly appointed and reappointed Members are required to take an Oath of Office administered by the City Clerk.
To be considered for these volunteer position(s), a completed application must be emailed to: [email protected], or mailed/delivered to the Office of the City Clerk, by the deadline date listed above. Applications are available on the City’s website at:
https://bit.ly/COA-BC23, and at the City Clerk’s Office.
CONTRA COSTA COMMUNITY
COLLEGE DISTRICT
#6.01
OVERVIEW
• About Us
• Backward Glance
• Current and Future Stance
• California Community Colleges
Landscape
Transforming Our Communities
• Created in December 1948, the first countywide
junior college district in the state
• Celebrating our 75 years as Contra
Costa Community College District
• County population
1949: Approx. 249K residents
2024: Approx. 1.16M residents
• The District currently serves over 50,000
students annually
A few facts about us…
Founded by a
public vote in
December
1948.
LMC Established
New Brentwood
Center OpensCCC Opens
East Contra Costa
Junior College
opens, 1952 site
moved to Pleasant
Hill, Diablo Valley
College name
adopted in 1958.
San Ramon Valley
Center opens in
November of 2006.
San Ramon
Campus name
adopted in 2011.
1948 1949 1949 1974 2006 2021
John E. Márquez
Ward 1
Dr. Judy E. Walters
Ward 2
Rebecca Barrett
Ward 3
Andy Li
Ward 4
Fernando Sandoval
Ward 5
Halena Neyazi
Student Trustee
Who We Serve: 4CD Demographics
Who We Serve: LMC Demographics
• More than 220 associate degrees and 330 certificates
• 81 transfer pathways with guaranteed admission into
California State Universities
• Career training and industry-recognized credentials
• Flexible schedules with day, evening, and weekend
classes
• Online, in-person, and hybrid classes and programs
What We Offer
• FREE Tuition Programs
20,712 students received FREE tuition in 2023-
2024
• Classes with Reduced or No-Cost Textbooks
• Wellness Centers to Meet Basic Needs
Food Pantries
Online Mental and Health Services
Technology Loan Programs
Our Commitment: Affordability and Access
Students access 4CD colleges from multiple entry points with a range of goals. 4CD Colleges as the Educational Hub
High
Schools
Adult
Schools
Community
4CD
Colleges
4-Year
Colleges
Workforce
Workforce Boards
Community Partners
Adult Learners
Job Seekers and
Life-Long Learners
Transfer & Return
for Needed Credits
Skills Building &
Career Advancement
Early College
Credit Students
10,000 23,000
2,500
10,000
3,000
Contra Costa
College
Diablo Valley
College
DVC
San Ramon
Campus
Los Medanos
College
LMC
Brentwood
Campus
2022-2023 annual unduplicated headcount
2024 State of the District Presentation
Partnership Highlight: Local High Schools
Partnership Highlight: Transfer Institutions
Funding Per Full-Time Equivalent Student
22-23 23-24
K-12 $18,665 $20,158
CA Community
Colleges
$12,605 $13,278
Cal State
University
$20,385 $22,217
University of
California
$34,485 $34,996
• 2014 Measure E is approx. 95% spent. The final $110
million authorization was sold in 2022
• Strong Bond Rating of AA+ (S&P) and Aa1 (Moody's)
with a positive outlook affirmed in 2024
• The District refinanced prior bond sales ($402M) as a measure of fiscal stewardship, successfully saving
taxpayers $44 million
• 4CD continues to monitor existing bonds for
opportunities to save taxpayers money
Bond Issuance & Financial Stewardship
• Over $463 million annual budget (includes Bond Measure funds)
• Board required reserve of at least two months of operating expenses
2023-24 unrestricted reserves of $70.4 million or 26.42% of expenditure budget
Continued clean audit findings for District operations and bond measures
Strong Fiscal Health: Financial Highlights
• 2.1 Million Students across 116 Colleges – Largest
System of Public Higher Education in the Nation
and the World
• 51% of CSU and 21% of UC graduates started at a
community college
• More than 70% of California Community College
Students are of ethnically diverse backgrounds
California’s Community College System
4CD Economic Impact
Q & A
Andrew Pierce
Public Information and Technology Officer
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CITY COUNCIL MEETING
Regular Meeting October 22, 2024
7:00
P.M. Council Chambers
7:00 P.M. REGULAR MEETING
Mayor Hernandez-Thorpe called the meeting to order at 7:01 P.M., in memory of Bette Jane
Boatmun and led a moment of silence. City Clerk Householder called the roll.
Present: Council Members District 2 Barbanica, District 3 Ogorc hock, and Mayor Hernandez-Thorpe
Absent: Council Members Distric t 1 Torres-Walker and Mayor Pro Tem (District 4) Wilson
PLEDGE OF ALLEGIANCE
Mayor Hernandez-Thorpe led the Pledge of Allegiance.
1. INTRODUCTION OF NEW CITY EMPLOYEES, PROMOTIONS AND RETIREMEN TS
Captain Vigil introduced Daniel Fachner, Police Sergeant, Ashley Lundin and Junio Penn, Police Officers, who thanked Captain Vigil for the introduction and stated they looked forward to serving the citizens of Antioch.
Acting Director of Public Works/City Engineer Buenting introduc ed Harry Marr, Assistant Engineer, Adam Steventon, Water Treatment Plant Operator, Mike Thompston, Water Treatment Plant Trainee, Lorilee Mederios, Administrative Analy st II and Benjamin (Marcus) Woodland, Water Treatment Plan Superintendent (not in attendanc e). Those in attendance thanked Acting Director of Public Works/City Engineer Buenting for the introduction and stated they looked forward to serving the citizens of Antioch.
Mayor Hernandez-Thorpe recognized the newly promoted and new em ployees. He introduced City Manager Scott who thanked Mayor Hernandez-Thorpe for the i ntroduction and stated she looked forward to serving the residents of Antioch. She congrat ulated the new City employees and those who were promoted.
2. PROCLAMATION
In Honor of Most Holy Rosary Church
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously approved the Proclamation.
Father Romero accepted the In Honor of Most Holy Rosary Church proclamation and thanked the City Council for the recognition.
A
11-12-24
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 2 of 7
3. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
Acting Assistant City Manager Helfenberger announced the follow ing civic and community events:
¾ Domestic Violence Awareness Walk – October 26, 2024, Antioch Community Center ¾ Dia De Los Muertos – November 2, 2024, Nick Rodriguez Community Center ¾ Veteran’s Day Celebration and Parade - November 11, 2024, Antioch Marina
4. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
City Clerk Householder announced the following Board and Commission openings.
¾ Planning Commission
¾ Antioch Police Oversight Commission
¾ Contra Costa County Mosquito and Vector Control Board
For more information and to apply, visit the City’s website.
PUBLIC COMMENTS
David Nichols, Antioch resident, expressed concern regarding he alth and safety violations occurring at a homeless encampment located behind his property.
Ricka Davis Sheard advocated for the homeless population.
Ralph Hernandez, Antioch resident, discussed shooting deaths th at occurred in Antioch and encouraged the City to pursue investigations of everyone involved.
Devin Williams expressed concern for comments made on social me dia and for candidates running for office who had changed their party preference.
Kathryn R. Wade clarified that a former City Manager was responsible for overseeing the Antioch Police Department (APD) when they were involved in an investiga tion and suggested that they be held accountable.
Cecelia Martinez reported she was a witness to a hit and run an d encouraged APD to collect available dashcam footage of the event. She requested traffic cameras be installed in the area.
Tachina Garrett, ACCE Antioch, discussed a positive interaction she had with Officer Green.
Kimberly Kidd-Bailey announced that the person responsible for a family member’s bic ycle fatality would be arraigned at 8:30
A.M. on October 24, 2024, in Pittsburg. She requested details on the intake process for Opportu nity Village. She invited fem ale residents 40+ to the Double Dutch Jump Rope Club in the Antioch Walmart parking lot 6:30 P.M. – 8:00 P.M. on Wednesdays.
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 3 of 7
Ray Rodriguez discussed criminal activity occurring in the Sycamore corridor and urged the City to hold property managers responsible.
Leslie May discussed criminal activity that had occurred in Dis trict 1 and clarified that those responsible were from various ethnicities.
Gavin Payton, NAACP, thanked everyone who attended their youth banquet. He discussed their efforts to address racism and expressed concern regarding comme nts made about elected officials on social media.
Andrew Becker discussed homelessness and community outreach efforts.
Jocelyn Valdez and several representatives from People Who Care (PWC) expressed concern regarding statements made on an election flyer for Pittsburg candidates.
Mike requested the City address criminal activity occurring in District 1.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
Councilmember Barbanica, speaking to a previous public comment, mentioned that he had taken information from that resident concerning shooting deaths and shared it with the District Attorney (DA) and the Chief of Police. He reported that the DA’s office investigated the information; however, they concluded there was no basis to proceed further with any actions.
Councilmember Ogorchock requested that her Community Events Funds be reallocated toward employees who remained with the City through COVID.
MAYOR’S COMMENTS
Mayor Hernandez-Thorpe announced he would be attending the Tri Delta Transit meeting on October 22, 2024.
5. CONSENT CALENDAR
A. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 10, 2024
B. APPROVAL OF COUNCIL MEETING MINUTES FOR SEPTEMBER 24, 2024
C. APPROVAL OF COUNCIL MEETING MINUTES FOR OCTOBER 8, 2024
D. APPROVAL OF COUNCIL WARRANTS
E. REJECTION OF CLAIM: STEPHAN FOBBS
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 4 of 7
F. ORDINANCE NO. 2242-C-S SECOND READING – ORDINANCE AMENDING SECTION 9-5.3843 OF THE ANTIOCH MUNICIPAL CODE REGARDING
RESTRICTIONS ON THE SALE AND TRANSFER OF TOBACCO AND DRUG PARAPHERNALIA RETAILERS (LA2024-0001) (Introduced on October 8, 2024)
G. RESOLUTION NO. 2024/147 AWARD OF A CONSULTING SERVICES AGREEMENT TO SMARTWAVE TECHNOLOGIES LLC IN AN AMOUNT OF $130,000 FOR A FULLY INSTALLED, SERVICED, AND MANAGED WI- FI SYSTEM FOR THE CITY’S
DOWNTOWN BUSINESS DISTRICT
H. RESOLUTION NO. 2024/148 SIXTH AMENDMENT IN THE AMOUNT OF $50,000 TO
THE CONSULTING SERVICES AGREEMENT FOR PROFESSIONAL SERVICES WITH THE GUALCO GROUP, INC.
I. RESOLUTION NO. 2024/149 PURCHASE OF A HOT MIX PAVING MACHINE
UTILIZING A SOURCEWELL COOPERATIVE PURCHASING AGREEMENT WITH HERRMANN EQUIPMENT IN THE AMOUNT OF $322,629
J. RESOLUTION NO. 2024/150 COMMUNICATIONS SITE GROUND LEASE AGREEMENT WITH DISH WIRELESS L.L.C. ON CITY-OWNED PROPERTY NEAR PREWETT RANCH DRIVE (APN 056-240-032)
K. RESOLUTION NO. 2024/151 COMMUNICATIONS SITE GROUND LEASE AGREEMENT WITH DISH WIRELESS L.L.C. ON CITY-OWNED PROPERTY NEAR QUESADA COURT (APN 075-232-006)
L. RESOLUTION NO. 2024/152 COMMUNICATIONS SITE GROUND LEASE AGREEMENT WITH DISH WIRELESS L.L.C. ON CITY-OWNED PROPERTY NEAR BANBURY WAY (APN 052-333-020)
M. FIRST AMENDMENT TO TELECOMMUNICATION NETWORK LICENSE AND
ENCROACHMENT AGREEMENT WITH CROWN CASTLE FIBER LLC
N. RESOLUTION NO. 2024/153 RENAMING GEOGRAPHICAL LOCATIONS OF “SQ_ COURT” IN COMPLIANCE WITH ASSEMBLY BILL 2022
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica, the City Council members present unanimously approved the Council Consen t Calendar with the exception of Items F, G, J, K, L and M, which were removed for further discussion.
Item F – Kristen Lockhart, Antioch resident, discussed the physical and financial impacts of tobacco products and spoke in opposition to Council approving the Ordinance.
Ralph A. Hernandez, Antioch resident, spoke in support of Council approving the Ordinance.
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 5 of 7
Public comment submitted in writing was entered into the record from the following individual:
Mayra Lopez, Tobacco Prevention Program Manager.
On motion by Councilmember Barbanica, seconded by Councilmember Ogorchock the City Council members present unanimously approved item F.
Item G – Andrew Becker spoke in support of the program.
Councilmember Ogorchock suggested the ARPA funds remaining from this project be reallocated to a fund for employees who remained with the City through COVID.
Councilmember Barbanica offered his Community Events Funds to b e reallocated toward employees who remained with the City through COVID.
Mayor Hernandez-Thorpe responded that staff could bring that item back for consideration.
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously approved Item G.
Item J – Andrew Becker stated his following comments would be the same for Consent Calendar Items J, K and L. He proposed that the revenue generated from the ground leases be assigned to specific projects and requested contracts be updated with the new City Manager’s name.
Councilmember Ogorchock stated her following comments would be the same for Consent Calendar Items J, K and L. She requested a future agenda item to discuss the allocation of the revenue generated from ground leases.
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously approved Item J.
Item K - On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously approved Item K.
Item L - On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously approved Item L.
Item M – On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously postponed Item M.
PUBLIC HEARING
6. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION TO APPROV E A
FIFTH AMENDMENT TO THE JOINT EXERCISE OF POWERS AGREEMENT FOR
THE EAST CONTRA COSTA REGIONAL FEE AND FINANCING AUTHORITY AND
APPROVE AND ADOPT THE EAST CONTR A COSTA REGIONAL FEE PROGRAM
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 6 of 7
UPDATE REPORT TO ADD THE 18 NEW PROJECTS INTO THE LIST OF PROJECTS TO BE FUNDED WITH RTDIM FEE REVENUES (P.W. 631)
Mayor Hernandez-Thorpe opened the public hearing.
Acting Director of Public Works/City Engineer Buenting introduc ed Julie Morgan, Fehr and Peers, who presented the staff report dated October 22, 2024 re commending the City Council adopt a resolution approving and authorizing the City Manager o r designee to execute a Fifth Amendment to the Joint Exercise of Powers Agreement for the East Contra Costa Regional Fee and Financing Authority and approving and adopting the East Con tra Costa Regional Fee Program 2024 Update Report to add the 18 new projects into the list of projects to be funded with RTDIM fee revenues, with no change to the RTDIM fee rates.
Andrew Becker questioned the purpose of the West Tregallas/Fitz uren project. He requested staff provide an update on all new projects and take a comprehensive look at the City’s needs.
Julie Morgan clarified East Contra Costa Regional Fee and Financing Authority (ECCRFFA) held public meetings at the Tri Delta Transit offices and provided an overview of how the fee program operated.
Mayor Hernandez-Thorpe closed the public hearing.
Councilmember Ogorchock suggested a separate list of new projects be included in future staff reports.
In response to Councilmember Ogorchock, Mayor Hernandez-Thorpe and Ms. Morgan reported on their attendance at ECCRFFA meetings and discussed how proje cts were prioritized. They also gave a brief history of the City of Pittsburg’s participation in ECCRFFA.
RESOLUTION NO. 2024/154
On motion by Councilmember Ogorchock, seconded by Councilmember Barbanica the City Council members present unanimously adopted a resolution approving and authorizing the City Manager or designee to execute a Fifth Amendment to the Joint Exercise of Powers Agreement for the East Contra Costa Regional Fee and Financing Authority and approving and adopting the East Contra Costa Regional Fee Program 2024 Update Report t o add the 18 new projects into the list of projects to be funded with RTDIM fee revenues, with no change to the RTDIM fee rates.
COUNCIL MEMBER BARBANICA REQUESTED TO MOVE THE MOTION TO ADJOURN AS
THE NEXT ORDER OF BUSINESS
ANTIOCH CITY COUNCIL
Regular Meeting
October 22, 2024 Page 7 of 7
ADJOURNMENT
On motion by Councilmember Barbanica, seconded by Councilmember Ogorchock the City Council members present unanimously adjourned the meeting at 8:53 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
[THE FOLLOWING COUNCIL MEETING AGEN DA ITEMS WILL BE MOVED TO THE 11/12/2024 COUNCIL MEETING]
COUNCIL REGULAR AGENDA
7. CITY COUNCIL REQUESTED DISCUSSION ITEM – POTENTIAL UPGRADES TO
ANTIOCH AMTRAK STATION
8. RESPONSE TO GRAND JURY REPORT NO. 2405, “CHALLENGES FACING THE CITY OF ANTIOCH” ADDENDUM
PUBLIC COMMENT
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
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7C__________
D
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney T
TLS
SUBJECT: REJECTION OF CLAIM : MONIE RENEE ELLIS
RECOMMENDED ACTION
It is recommended that the City Council reject the claim submitted by Monie Renee Ellis.
Should the City Council desire to discuss this matter, it would be scheduled for a future closed session.
ATTACHMENTS
None.
G
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: John P. Miller, Police Captain
APPROVED BY: Brian Addington, Interim Police Chief
SUBJECT: Authorization for City Manager to Negotiate with Contra Costa Animal Services to Provide Dispatch and Report Writing Platform Services
RECOMMENDED ACTION
It is recommended that the City Council authorize the City Manager to negotiate with the Contra Costa Animal Services Department for the Antioch Police Department to provide dispatch and report writing platform services.
FISCAL IMPACT
Should negotiations result in a potential contract between the City of Antioch Police Department and Contra Costa Animal Services Department for the described services, the City could potentially realize additional revenue beyond th e cost to provide those services. The exact fiscal impact will be brought back to City Council for consideration if contract negotiations are successful.
DISCUSSION
The Contra Costa County Office of the Sheriff currently provide s dispatch and report writing platform services for the Contra Costa Animal Services Department (CCAS). The Director of CCAS inquired with the Chief of Police of the Antioch Police Department (APD) if APD would be able to provide CCAS dispatch services and repo rt writing platform/records management (RMS) on a contractual basis.
An initial assessment indicated that APD has the capacity to provide these services. Initial projected costs to fully recoup personnel, equipment, and support services were provided to the Director of CCAS who expressed a desire to explore this proposal further.
A contract with CCAS could generate new revenue for Antioch's D ispatch Center improvements, boost inter-agency collaboration, demonstrate a c ommitment to animal welfare, and open doors for future partnership
Antioch City Council Report
November 12, 2024 Agenda Item #G 2
Staff is requesting that the City of Antioch City Council autho rize the City Manager to enter negotiations with the Director of CCAS to provide these services. Staff will return to Council for approval if the negotiations result in a potential contract.
ATTACHMENTS
None.
9 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Monet Boyd, Assistant Planner
APPROVED BY:
Kevin Scudero, Acting Community Development Director
SUBJECT: Downtown Specific Plan Update (LA2024-0004)
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution to a dopt text amendments to the City of Antioch’s Downtown Specific Plan (“DTSP”) to enable missing middle housing, correct mistakes, and provide more clarity in certain sections.
FISCAL IMPACT
There is no anticipated direct or indirect fiscal impact as a result of this item.
DISCUSSION
On February 13, 2018, the Antioch City Council adopted the DTSP. T h e D T S P w a s funded by a grant from the Strategic Growth Council. The DTSP was developed to serve as a comprehensive land use document for the downtown area. Pri or to adoption of the DTSP, the area was regulated through a series of planning docum ents, municipal code sections, and similar efforts, which could be cumbersome to fol low. The purpose of the DTSP effort was to combine the best elements of the past docume nts, current information, and future trends, to create a single source for d evelopment policy and programs for Downtown Antioch. This document is designed to be streamlined, accessible, and simple to encourage development and reinvestmen t in Downtown Antioch. The vision for the Downtown Specific Plan was to create a place where residents and visitors can live, work, shop, dine, and play. As well as p reserving Downtown Antioch’s unique waterfront setting, its historic and culturally rich character.
s of the
Antioch City Council Report
November 12, 2024 Agenda Item #9
2 The Current Downtown- Specific Plan can be viewed here:
https://www.antiochca.gov/fc/community-development/planning/downtown-specific- plan.pdf.
Downtown Specific Plan Text Amendments
Since its adoption, both staff and members of the public have h ad a chance to use the DTSP on a near daily basis. During this time, staff has identif ied areas of the plan that have been confusing to implement or have caused members of the public confusion. Staff is now proposing minor updates to the DTSP to ease this confusion and aid in the ongoing implementation of the plan.
Staff is proposing minor edits to the DTSP to ensure clarity an d consistency throughout the document. First, the land use table has been reorganized in alphabetical order and updated to reflect Antioch Municipal Code zoning code reference s, such as referencing the specific use regulations in the Municipal Code for tobacco retailers, bingo uses, and family daycare homes.
Definitions
A number of changes to the “Definitions” section have been made . Definitions were revised to remove ambiguity or duplicative requirements. For ex ample, the “Assembly”
Antioch City Council Report
November 12, 2024 Agenda Item #9
3 use previously outlined both an occupancy and square footage re quirement for determining whether a use was considered “major” or “minor”. As the square footage threshold was larger than most tenant spaces in Downtown, the threshold was difficult for staff to enforce. Staff is now removing the ambiguity by only referencing occupancy, which is governed by the California Building and Fire Codes. New definitions that were missing in the DTSP have also been included, such as a definition for “ building height.” This missing definition has led to ambiguity in applying the develop ment standards to properties within the DTSP.
Some definitions referenced code sections that did not match th e Municipal Code and have been removed. Some definitions were included that were not found within the text of the DTSP, such as the definition of “community garden.” Thes e definitions were removed. Additionally, minor edits, including correcting misnum bering and cross- references, have been addressed in the proposed updated version.
Changes affecting both the land use table and “Definitions” sec tion were also made.
Previously, “bar,” “nightclub,” “pubs,” and “microbreweries” were considered a single use, but in terms of land use impacts they are distinct. The definitions for “microbrewery,” “bar,” and “brewpub” have been updated to align with the Alcoholic Bev erage Control (ABC) definitions. Both bars and nightclubs still require Use Permits , but the updates to the definition and land use table have separated the uses. This adjustment will make it easier for brewpub and microbreweries to conduct business downtown, wh ile still providing the opportunity for conditions of approvals to be applied to the businesses.
Additionally, changes to the definitions and land use table were made to comply with state law and the City’s certified 6
th Cycle Housing Element, which are discussed under the “Housing Element Compliance” section.
Opportunity Sites
Staff is proposing minor alterations to the Opportunity Sites’ wording to add clarity to development process. While the open-ended nature of the redevel opment standards for the three Opportunity Sites in the DTSP allow potential redevel opment to fit the unique nature of the sites, it has led to much ambiguity at times and a lack of clear direction for potential developers. Staff proposes removing the requirement t hat the project must be redeveloped as a project-specific Planned Development and would allow projects to be developed under any appropriate designation. This change still requires the project to go before both the Planning Commission and City Council for approv al, but allows an applicant to avoid having to develop the project-specific zonin g standards and uses of a Planned Development if the project is designed to an existing designation’s standards.
Blending Land Use Designations
Staff is proposing to update the Blending Land Use Designation section language due to properties sitting vacant due to the restrictive wording of the section’s language.
Currently, the language only allows redevelopment of a parcel t o a new land use designation if the parcel, or collection of parcels, meets all the development standards of new designation. As described in the DTSP, this is to prevent p iecemeal development.
Antioch City Council Report
November 12, 2024 Agenda Item #9
4 Staff believes the current restrictions make sense along 10th S treet, where there is already a mix of piecemealed uses. Therefore, the proposed chan ges do not affect the blending district found along 10th Street. Since the adoption of the DTSP, staff has seen properties in the I/C-R blending district sit vacant because the DTSP requires the property fall into the last occupied land use designation – for example a commercial use, even if the property and site could support the other blending land use – for example a light industrial use – because the property does not meet the minimu m development standards to qualify for the alternate blending land use design ation. By adding greater flexibility to the I/C-R and M DR/HDR blending designations, sta ff hopes to see vacant buildings sold or leased while still preventing a piece-meal re development pattern within the blending districts.
Land Use Review
Updates to the Land Use Review process are proposed to try to r emove some of the existing ambiguities from the process language. The updated language is meant to align with the Antioch Municipal Code and Design Review process requi red for other parts of the city. Staff believes mirroring the processes found elsewher e in the city brings continuity to the development process for both applicants and staff.
Green Infrastructure Statement
The amendments also include a required statement to comply with the City’s National Pollutant Discharge Elimination System (NPDES) Permit. Under th e NPDES permit, all Specific Plans and Specific Plan updates must include a stateme nt regarding the construction of green infrastructure as part of development through the specific plan. This statement has been added to Section 9.2 Development Entitlement Process.
Development Standards Table
Currently, the Waterfront and Public Building designations do n ot include development standards in the Development Standards Table 2.2. Currently, the Waterfront and Public Building designations’ columns in the table refers to the stand a r d s b e i n g s e t “ b y U s e Permit”. Without set setbacks, height, and other development st andards, there is a lack of certainty about what standards would be approved during the use permit process.
Additionally, the areas designated as either Waterfront or Publ ic Building are largely already developed. Staff is proposing to remove the use permit process to establish standards in the Waterfront and Public Building designations and set standards for each designation. These standard set backs would be followed should a ny properties be developed or added onto within these designations.
Additionally, staff is proposing to resolve a minor error in the “Maximum residential density (dwellings per acre)” row of the table. Per the land use table, C-N does not allow multifamily housing uses, but the development standards table a llows up to 16 dwelling units per acre. Conversely, multifamily housing is allowed with a u s e p e r m i t i n C - R designation in the use table. The development standards table d oes not currently list a maximum dwelling units per acre for the C-R designation. Staff believes that the 16 dwelling units per acre designation in the C-N column of the development standards is an Antioch City Council Report
November 12, 2024 Agenda Item #9
5 error and should be moved to C-R, where multifamily housing is allowed. The proposed amendments resolve this issue.
Housing Element Compliance
The Housing Element guides the City’s overall long-range planni ng strategy for housing throughout the city. In October 2023, the California Department of Housing and Community Development certified Antioch’s 6 th Cycle Housing Element. The proposed zoning text amendments will enable compliance with the Housing Element. Here are a few laws that have impacted housing since the creation of the Downtown Specific Plan:
AB 2162 was passed September 26, 2018, and requires that suppor tive housing be a permitted use without discretionary review in zones where multi -family and mixed uses are permitted, including nonresidential zones permitting multi-family uses. The definition in the DTSP is taken from the Municipal Code and is proposed t o say, “As defined in Health and Safety Code § 50675.14(b) and/or Health and Safety Code § 53260(d):
dwelling units with no limit on length of stay and that are linked to onsite or offsite services that assist supportive housing residents in retaining the housi ng, improving their health status, and maximizing their ability to live and, where possibl e, work in the community.
SUPPORTIVE HOUSING may be provided in a multiple-unit structure or group residential facility.”
AB 101 was passed on October 8, 2021, and established requireme nts for local jurisdictions to allow low barrier navigation centers as a by-r ight use in mixed-use and nonresidential zoning districts which permit multi-family devel opment. Antioch Municipal Code zoning text amendments were adopted in January 2023 to con form to state law, and these updates will ensure that the DTSP is in compliance as well.
The proposed amendments update the definition of transitional h ousing to align with the City of Antioch’s Municipal Code, which was updated during the Housing Element adoption in January 2023. The definition in the DTSP is propose d to say, “Transitional Housing is defined as dwelling units with a limited length of s tay are operated under a program requiring recirculation to another program location at some future point in time.
Transitional Housing may be provided in a variety of residentia l housing types (e.g. multiple-unit dwelling, single-room occupancy, group residentia l, single-family dwelling).
This classification includes domestic violence shelters. Transi tional housing does not include community reentry center or half-way housing for federal or state inmates nearing release and does not include any facility licensed as a communi ty care facility by the California State Department of Social Services (SDSS).”
2.1.11 Missing Middle Housing
Missing middle housing refers to housing types that fall betwee n single-family detached homes and mid-rise apartment buildings. Some examples of missing middle housing are duplexes, triplexes, fourplexes, courtyard apartments, and bungalow courts. It is typically designed to be about the same scale as a single-family home but allows for multiple units in one structure.
Antioch City Council Report
November 12, 2024 Agenda Item #9
6 The City of Antioch’s Housing Element states that, “The housing stock of Antioch in 2020 was made up of 77.7% single family detached homes, 4.7% single family attached homes, 4.1% multifamily homes with 2 to 4 units, 12.4% multifamily homes with 5 or more units, and 1.1% mobile homes (see Figure 20). In Antioch, the h ousing type that experienced the most growth between 2010 and 2020 was Single-Fa mily Home:
Detached.” - Appendix A: Housing Needs Data Report: Antioch Increasing the development of missing middle housing could create greater availability of various housing types, providing more options for households at different income levels.
Housing Element Program 2.1.11 requires City Staff to investiga te constraints that may be underlying in the City’s housing code, and states:
“Review the development standards, including but not limited to height, FAR/density, lot size, parking requirements, and lot coverage to determine if any development standards are a constraint to the development of missing middle housing which refers to a range of multi-unit or clustered housing types compatible in scale with single-family homes that help meet the growing demand for walkable urban living. These t ypes provide diverse housing options along a spectrum of affordability, including du plexes, fourplexes, and bungalow courts.
Develop objective design standards for missing middle typologies and consider financial incentives for missing middle housing projects (e.g., property tax abatement, permitting
Antioch City Council Report
November 12, 2024 Agenda Item #9
7 fee support, waiving public improvement requirements). Incentives could be limited to the Viera area where missing middle housing is envisioned in this Housing Element.”
Staff plans to implement changes citywide to create greater opp ortunities for missing middle housing, but we are starting with the DTSP area because it already envisions higher density, walkability, and mixed-use development, making it a great starting place for these reforms.
Constraints within the Downtown Specific Plan Area
The designation in Antioch’s DTSP Area allows development of mi xed-use, community neighborhood commercial, medium density residential, and high-d ensity residential projects and offers varying levels of flexibility for housing development. However, several standards in these districts are limiting the growth of missing middle housing, which includes duplexes, triplexes, fourplexes, and small-scale multi family developments.
Below is a summary of existing constraints. Staff acknowledges that the current densities in certain zones remain limiting for the development of missing middle housing. However, any increases in density or significant changes to zoning regul ations cannot be implemented without undergoing environmental review as required by law. While these broader changes are being considered, the immediate focus will be on adjustments that can be made within the existing regulatory framework to promote housing diversity.
Existing Constraints:
x Minimum Land Area per Unit Requirement: This requirement in the DTSP limits the ability to develop smaller, more affordable housing units t hat are essential for missing middle housing, by requiring a certain amount of lot sq uare footage for each new housing unit. For example, the DTSP requires a lot provide 3,300 square feet of land area per unit, regardless of the size of the unit. x Floor Area Ratio (FAR): With FARs below 1:0 in some districts, developers are restricted in maximizing building potential, which hampers the creation of denser, yet still neighborhood-scaled developments.
Below is the Development Standards Table for the Downtown Speci fic Plan Area. Staff have highlighted the areas that will reduce constraints on prod ucing missing middle housing in the DTSP.
Antioch City Council Report
November 12, 2024 Agenda Item #9
8 Staff is proposing to remove “minimum land area per unit” and “Floor Area Ratio (FAR).” Minimum land area per unit is a regulation that specifies the s mallest amount of land required for each residential dwelling unit on a property.
FAR is a measure of a building’s total floor area in relation t o the size of the plot of land it’s built on. For instance, an FAR of 2.0 means the total floor area of the building can be up to twice the area of the plot. Existing setbacks, site coverage, and height requirements within the DTSP development standards allow for predictability in ensuring new buildings and additions will match current scale. FAR is not found in the Antioch Municipal Code, and staff have not found that having FAR in the DTSP has led to additional benefits, rather adding additional regulations beyond what is found in the majority of the city.
These changes are well-aligned with the City’s Housing Element goals which emphasize the need for diverse, affordable, and accessible housing options. By removing restrictive regulations, the City can help encourage development that meets the needs of various household sizes and income levels, while also addressing housing shortages. In Antioch, where a large portion of the housing stock consists of single-family homes, thee changes provide the opportunity for additional multi-family options.
Antioch City Council Report
November 12, 2024 Agenda Item #9
9 PLANNING COMMISSION ACTION
On October 16, 2024, the Antioch Planning Commission held a public hearing regarding the proposed Downtown Specific Plan Updates. There were no comments from the public. The Commission asked staff about the staff report, development standards within the Downtown Specific Plan, and Downtown Specific Plan implementation progress. Upon close of the public hearing, the Antioch Planning Commission voted 6-0, with one Commissioner absent, to recommend City Council approval of the proposed text amendments. The Commissioners recommended the following changes:
1. OP Site B Policy-4: Minor imp rovements and modifications to the site for continued industrial purposes, are permitted provided that said actions do not result in the demolition and replacement of more than 10,000 square feet or construction of 10,000 square feet or more of new building area, are permitted.
Any such larger projects are subject to the requirement for a comprehensive development plan.
2. “Assembly” means the congregation of people in a single loca tion for a common purpose such as entertainment, religious practice, therapy, or counseling service, education, fitness or martial art classes, or similar activity. “Minor” includes less up to 30 persons. “Major” includes over 30 persons.
ENVIRONMENTAL REVIEW
The project is exempt under CEQA because an Addendum to the 200 3 General Plan Environmental Impact Report (EIR) was adopted on January 23, 20 18, for the DTSP.
Minor corrections and clarifications to the DTSP would not alte r the conclusions of the Addendum. Furthermore, the project is exempt because the Antioc h Housing, Environmental Hazards, and Enviro nmental Justice Element EIR ev aluated the implementation of Housing Element policies and programs, includ ing missing middle implementation, and the proposed changes implement Housing Elem ent policies and programs.
ATTACHMENT
A. Resolution to adopt text amendments to the City of Antioch’s Downtown Specific Plan
Exhibit A: Draft of Downtown Specific Plan Updates
ATTACHMENT “A”
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH ADOPTING
TEXT AMENDMENTS TO THE DOWNTOWN SPECIFIC PLAN
WHEREAS, the City of Antioch (“City”) is proposing text amendments to the Downtown Specific Plan (DTSP), to enable missing middle housing by updating development standards, correcting errors, and providing greater clarity in certain sections of the text;
WHEREAS, the Planning Area boundaries of Downtown Antioch, for the purposes of this Specific Plan, are generally the San Joaquin River to t he north, Fulton Shipyard Road to the east, 10th Street to the south, and Auto Center Dri ve to the west. This area is approximately 1.5 miles wide and 0.5 miles deep, with a total area of 0.75 square miles; WHEREAS, the DTSP was originally adopted on February 13, 2018.
WHEREAS, these minor updates will enhance clarity throughout the documen t, facilitate missing middle housing, and update the land use tabl e to comply with State housing law;
WHEREAS, the proposed text amendments would modify the land use table t o ensure all uses are up to date and in alphabetical order, remov e constraints from the Development Standards Table to enable missing middle housing, and update definitions to align with state law. The City is proposing to remove “minimum land area per unit,” and “Floor Area Ratio,” while clarifying setbacks as well as height requirements in all the designations;
WHEREAS, the project is exempt under CEQA because an Addendum to the 2003 General Plan Environmental Impact Report (EIR) was adopted on J anuary 23, 2018 for the DTSP. Minor corrections and clarifications to the DTSP woul d not alter the conclusions of the Addendum. Furthermore, the project is exempt because the Antioch Housing, Environmental Hazards, and Environmental Justice Elements EIR evaluated the implementation of Housing Element policies and programs, includ ing missing middle implementation, and the proposed changes implement Housing Elem ent policies and programs;
WHEREAS, t h e p r i m a r y p u r p o s e o f t h e D o w n t o w n S p e c i f i c P l a n U p d a t e i s t o provide clarity and consistency throughout the DTSP. The update adds specificity to the “Blending of Land Use Designation” and “Opportunity Sites” sect ions of the DTSP to clarify the potential developments allowed in those particular designations. The proposed changes make the creation of missing middle housing easier and allow the City to offer a greater variety of housing types. The update also includes minor corrections to the Land Use Table to ensure clear, updated definitions of all uses with in the table, while aligning with state law;
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RESOLUTION NO. 2024/**
November 12, 2024
WHEREAS, the Planning Commission held a public hearing on October 16, 2024, considered all public comments received, the presentation by Ci ty staff, the staff report, and all other pertinent documents regarding the propose request; WHEREAS, the Planning Commission recommended that the City Council approve the text Amendments to the Downtown Specific Plan (DTSP), to enable missing middle housing by updating development standards, correcting er rors, and providing greater clarity in certain sections of the text:
1. OP Site B Policy-4: Minor improvements and modifications to the site for continued industrial purposes, are permitted provided that said actions d o not result in the demolition and replacement of more than 10,000 square feet or c onstruction of 10,000 square feet or more of new building area, are permitted. Any such larger projects are subject to the requirement for a comprehensive development plan.
2. “Assembly” means the congregation of people in a single locat ion for a common purpose such as entertainment, religious practice, therapy, or counseling service, education, fitness or martial art classes, or similar activity. “Minor” includes less up to 30 persons. “Major” includes over 30 persons.
WHEREAS, a public hearing notice was published in the East County Time s and posted in three public places pursuant to California Government Code Section 65090 on November 1, 2024 for the public hearing held on November 12, 2024; WHEREAS, on November 12, 2024, the City Council duly held a public hearing on the matter, and received and considered evidence, both oral and documentary; and WHEREAS, the City Council considered all public comments received, the presentation by City staff, the staff report, and all other pertinent documents regarding the proposed text amendments.
NOW, THEREFORE, BE IT RESOLVED AND DETERMINED , that the City Council does hereby make the following findings for approval of the Downtown Specific Plan Update per section 9-5.2802(B) of the Antioch Municipal Code:
The public necessity, convenience, and general welfare require such an amendment because the Downtown Specific Plan is a “living document” meant for adjustments, adaptions, and changes to accommodate the comm unity’s evolving needs. The document is used daily, and these text amen dments will provide greater clarity and user-friendly experience, which is a necessity and convenience and necessary to the general welfare. A key concern i s maintaining compliance with state law while ensuring that those interested in the Downtown Specific Plan view the document as a clear and comprehensive guide. The Downtown Specific Plan is meant to be used as a vital resource for creating a vibrant district with a mix of uses and development opportunities.
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RESOLUTION NO. 2024/**
November 12, 2024
NOW, THEREFORE, BE IT FURTHER RESOLVED , that the City Council of the City of Antioch hereby approves the Downtown Specific Plan text amendments, contained within Exhibit A, with the following recommended changes:
1. OP Site B Policy-4: Minor improvements and modifications to the site for continued industrial purposes, are permitted provided that said actions d o not result in the demolition and replacement of more than 10,000 square feet or c onstruction of 10,000 square feet or more of new building area, are permitted. Any such larger projects are subject to the requirement for a comprehensive development plan.
2. “Assembly” means the congregation of people in a single locat ion for a common purpose such as entertainment, religious practice, therapy or c ounseling service, education, fitness or martial arts classes, or similar activity . “Minor” includes less up to 30 persons. “Major” includes over 30 persons.
** ** ** *
I HEREBY CERTIFY that the foregoing resolution was adopted by the City Council of the City of Antioch at a regular meeting thereof held on the 12th d ay of November 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
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Downtown Specific Plan Update
LA2024-0004
Planning Commission
November 12, 2024
Downtown Specific Plan Area
Downtown Specific Plan Text
Amendments
Purpose of updating the DTSP
• There are areas of confusion that can be easily clarified through minor edits • Update definitions according to state law
• Easing ongoing implementation and opportunities for development Key Amendments
• Reorganization of the land use table in alphabetical order • Definitions have been updated to align with state law • Added in missing definitions
• Adjusted development standards to add clarity, and take a step toward enabling missing middle housing
Opportunity Sites and
Blending Land Use Designations
Opportunity Sites
• Opportunity Sites review process has been amended to add clarity to the redevelopment process by allowing a Planned Development rezone or rezone to another established designation.
Blending Land Use Designation
• Amendments proposed to clarify blended land use designation language and allow more opportunities for vacant properties to be occupied.
Housing Element Compliance
• Housing Law Updates:
• AB 2162 - was passed on September 26, 2018, and requires that supportive housing be a permitted use without discretionary review in zones where multi- family and mixed uses are permitted, including nonresidential zones permitting multi-family uses.
• AB 101 – was passed on October 8, 2021, and established requirements for local jurisdictions to allow low barrier navigation centers as a by-right use in mixed-use and nonresidential zoning districts which permit multi-family development. • Missing Middle Housing – Review the development standards to provide diverse housing options along a spectrum of affordability, including duplexes and fourplexes.
• Updated Definitions
• The proposed amendments update the definition of transitional housing to align with the City of Antioch’s Municipal Code, which was updated during the Housing Element adoption in 2023.
Recommendation
Adopt a resolution to adopt text amendments to
the City of Antioch’s Downtown Specific Plan
(DTSP) to enable missing middle housing, correct
mistakes, and provide more clarity in certain
sections.
Questions?
10 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: Resolutions Appropriating Expenditures for Encumbrances and Project Budgets Outstanding to the 2024/25 Fiscal Year Budget and Approving Other Amendments to the 2024/25 Fiscal Year Budget
RECOMMENDED ACTION
It is recommended that the City Council adopt the following resolutions:
1. Resolution of the City Council of the City of Antioch approp riating expenditures for encumbrances and project budgets outstanding to the 2024/25 fis cal year budget and approving other amendments to the 2024/25 fiscal year budget.
2. Resolution of the City Council of the City of Antioch approv ing amendments to the 2023/24 and 2024/25 fiscal year budgets for items considered at the meeting of November 12, 2024.
FISCAL IMPACT
Funds were committed and available in the prior fiscal year to pay for encumbrances and project budgets outstanding (Attachment A, Exhibits A & B). This action will carry forward those unspent funds and any related reimbursements into the current fiscal year. Other items requiring amendments are outlined in Exhibits C to Attachment A.
DISCUSSION
The City has closed the fiscal year 2023/24 year end. As a re sult, the following fiscal year 2024/25 budget amendments are requested for the General Fu nd, as well as other City funds:
x Encumbrances are commitments (purchase orders) related to not yet completed contracts or purchases of goods or services. Encumbrances outstanding on June 30, 2024 are reported as assignments of fund balance since they do not constitute expenditures or liabilities and must be re-appropriated in the 2024/25 fiscal year
Antioch City Council Report
November 12, 2024 Agenda Item #10 2
budget. This action affords the appropriate authorization to complete the payment for these prior commitments (Attachment A - Exhibit A). x Certain projects appropriated in the 2023/24 budget were not c omplete, and thus require the remaining budget to be carried forward into the 2024/25 budget to pay for remaining project expenditures (Attachment A - Exhibit B). x Other budget items reflect changes to the fiscal year 2025 bud get needed. Refer to Exhibit C included with the resolution (Attachment A). x Departments are requesting several new items for consideration this evening.
Attachment B is a resolution to approve those items, if any, th at the City Council approves this evening.
Fiscal Year 2023/24 Unaudited Closing Numbers
Fiscal Year 2023/24 closed on June 30, 2024. The City is curre ntly undergoing its year end independent financial statement audit. Revenues exceeded e xpenditures by $8,862,934, however, $5,358,842 of this “excess” is from encumb rances and project budgets unspent as of June 30th being rolled over into FY25 (refer to Exhibits A & B) for a realized net surplus of $3,504,092. This amount is being set aside in the Budget Stabilization Fund at June 30, 2024, leaving a General Fund res erve balance of $43,258,769 and a balance in the Budget Stabilization Fund of $ 41,131,470 as of June 30, 2024. An analysis of revenue and expenditure variances is provided below.
FY2024 Revenues - $2,371,877 higher than projected
One contributing factor to net revenues higher than projected o f $2.37M is due to the City’s required implementation of GASB 96 accounting pronouncem ent for subscription- based technology agreements. Under this pronouncement, the Ci ty must recognize software subscriptions as a liability for the full amount to be paid over the term of the agreement. For accounting purposes, the General Fund had to re cognize “Financing Proceeds” of $623,990 with a corresponding offset in expenditur es for these software agreements (a net zero impact to the General Fund). This revenue and expenditure were recognized in the Police Department for Police Department software. As a result, revenues are inflated, with actual revenues exceeding budget by $1,747,887.
Of this “realized” amount, the major contributing factor was $1 .36M in additional interest income than projected due to the high interest rate environment of the City’s investment portfolio. The remaining increase was due to various miscellaneous revenue streams.
FY2024 Expenditures - $11,726,745 less than projected
Removing the impact of GASB 96, as mentioned in the prior parag raph, actual expenditures were $11.7M less than projected. The major contri buting factors to expenditures lower than projected are:
x $495,779 less in operating subsidy than projected to the Anima l Shelter. x $4,866,210 in salary savings from all unfilled positions. $1, 311,759 represents non- Police salary savings, which the City Council will need to allocate to one-time projects and/or unfunded liabilities per the City’s one-time re venue policy. The appropriation has been included in the budget amendments in Exh ibit C to Attachment A.
Antioch City Council Report
November 12, 2024 Agenda Item #10 3
x $620,445 in purchase orders on June 30, 2024 that are not yet spent. The carry forward of the budgets for these is included in the budget amen dments in Exhibit A to Attachment A.
x $2,823,325 in project budgets outstanding as of June 30, 2024 not yet entirely spent. The carryforward of the budgets for these is included i n the budget amendments in Exhibit B to Attachment A.
x $1,154,946 in CIP budgets that were unspent and re-budgeted/ca rried forward to FY25 with adoption of the 5-year capital budget.
x $760,126 of budgets for previous one-time revenues and Youth N etwork Services rolled over to FY25 with prior budget actions approved by City Council. x Approximately $670,000 unspent paving, building materials and other contractual services in the Streets division.
x Approximately $500,000 unspent for Economic Development.
Other Budget Amendments for Fiscal Year 2025
Exhibit C to Attachment A includes other budget amendments need ed for the General Fund and other funds of the City. The purpose of the amendment s is outlined in the attachments but a few to highlight are:
x $1,311,759 added in FY25 General Fund expenditures for one-tim e revenue monies to be allocated to one-time projects and/or unfunded liabilities. x $435,000 reduction in sales tax revenue based on the latest pr ojections from the City’s sales tax consultant.
x The City previously committed $550,000 in General Fund monies as a match for the Bicycle Garden project, which was transferred to the Capita l Improvement (“CIP”) Fund in 2023. Staff has determined that Parks Development Impact Fees collected by the City are eligible to be used as match. Amendm ents in Exhibit C reflect returning the $550,000 to the General Fund from the CIP Fund and adding a transfer of $1,000,000 from the Parks Development Impact Fee fund to the CIP Fund for project matching funds required.
x The Loss Control Internal Service Fund budget amendment reflec ts funding of a Risk Management Specialist position verses a Risk Manager. This newly created position will be focused on safety mitigation and training for City employees.
Workers’ compensation duties handled by the Risk Manager positi on will be re- allocated to other Human Resources staff. This results in budge t savings of $63,042 in FY25. A job classification and salary schedule will be brought back to Council at a future meeting.
x Consolidation of the Senior Bus Special Revenue Fund into the Recreation Special Revenue Fund. The fund was initially established for grant acc ounting when the City owned and operated its own senior buses and received grants from Tri-Delta Transit for this purpose. As the City has not operated it own buses for years, nor receives grants for such purposes anymore requiring a separate accounting, the fund is being consolidated into the Recreation Fund.
Antioch City Council Report
November 12, 2024 Agenda Item #10 4
Budget Summary
The next table reflects fiscal year 2023/24 unaudited closing numbers, and revised fiscal year 2024/25 budget figures incorporating the amendments in thi s report included as Exhibits A, B, and C to Attachment A. The 2023/24 column is labeled unaudited until the audit is officially concluded as there could be minor updates.
Budget Summary Table
2023-24 2024-25
Unaudited Revised
Beginning Balance, July 1 $37,899,927 $43,258,769
Revenue Source:
Taxes 56,968,926 58,966,803
1% Sales Tax 20,160,685 20,594,826
Licenses & Permits 3,062,809 2,809,040
Fines & Penalties 28,504 75,100
Investment Income & Rentals 3,221,639 1,175,000
Revenue from Other Agencies 956,863 188,615
Current Service Charges 5,091,257 5,103,902
Other Revenue 3,646,377 540,629
Transfers In 4,672,942 7,426,288
Total Revenue 97,810,002 96,880,203
Expenditures:
Legislative & Administrative 5,540,047 7,235,084
Finance 1,742,869 2,286,301
Nondepartmental 8,236,174 8,097,690
Public Works 12,469,321 16,496,459
Police Services 47,779,516 56,188,679
Police Services-Animal Support 1,702,199 2,372,047
Recreation/Community Svs. 4,476,937 5,105,433
Pub. Safety & Community Resources 1,694,419 2,900,025 Community Development 5,305,586 8,503,505
Total Expenditures 88,947,068 109,185,223
Budget Stabilization Transfer (3,504,092) 4,617,143
Surplus/(Deficit) 5,358,842 (7,687,877)
Ending Balance, June 30 $43,258,769 $35,570,892
Committed-Comp. Absences 149,936 150,000
Committed-Litigation Reserve 0 500,000
Committed-Comm. Dev. Fees 1,138,711 257,882
Assigned – Encumbrances & Projects 5,358,842 0
Unassigned Fund Balance $36,611,280 $34,663,010
Percentage of Revenue 37.43% 35.78%
General Fund reserves in each fiscal year are in compliance with the City’s reserve policy. $3,504,092 in surplus funds at June 30, 2024 were transferred to the Budget Stabilization Fund, leaving a remaining excess of $5,358,842 left in reserves (shown as Assigned in Antioch City Council Report
November 12, 2024 Agenda Item #10 5
the table above) for the encumbrances and other budget carryove r items to be re- appropriated to FY25.
Fiscal year 2025 reflects a $7,687,877 deficit with the existin g budgeted transfer in from the Budget Stabilization Fund. $5,358,842 of this deficit is a ttributable to the encumbrances and other budget items being rolled over, leaving a true additional deficit of $2,329,035. Due to the fact that the next two-year budget cycle preparation will begin early next year, no budget amendment is included to adjust the Budget Stabilization Fund transfer at this time as it will be evaluated during the full budget process.
Additional Budget Items for Consideration
Additional items for budget consideration are listed below:
1) City Manager’s Office
x Fund one (1) additional Assistant City Manager (“ACM”) positio n to bring the total to two (2) funded ACM positions. The ACM is requeste d at this time to assist with the increased areas of need within both adm inistration and operations in the City. An additional ACM will partner wit h the City Manager to address and attend to a broad range of activities, t o include handling high-level managerial and operational matters. This in cludes providing general strategic and administrative direction to add another layer of support and resources to the departments- to include assisti ng in planning, directing, and reviewing the administrative activitie s and operations of the City, implementing, updating, and streamlinin g City policies and procedures, leading and/or participating in major process improvement initiatives, carrying out special projects for the City Manager, and coordinating assigned activities with other City department s and outside agencies. Key areas for the ACM will include working wi th the City Manager on overarching initiatives including organizational dev elopment, department support, employee appreciation, employee relations a nd development, community engagement, strategic communications, an d customer service. Too, the ACM will assist with high level poli cy priorities and policy implementation and will work with the City Manager t o provide data driven and data informed recommendations specifically for Council- issued initiatives that reside in the City Manager’s Office, in cluding researching, analyzing, and creating reports/findings. The est imated annual salary and benefit cost of the position at Step E is $42 5,494, with the budget impact and amendment required for 6 months of $212,747. 2) One-Time Revenue Spending
At the close of FY24, there was $1,311,759 in non-police salary savings considered “one-time revenues” under current City policy. The $1.31M is already included in the non-departmental expenditure total in the budge t summary table on page 4. Some suggestions for use of the funds for one-time projects include:
1. Allocate to much needed repairs, maintenance and updates of the City’s aging Police Department facility.
Antioch City Council Report
November 12, 2024 Agenda Item #10 6
2. Allocate to unfunded liabilities.
3. Water Park repairs.
3) ARPA
With calendar year end fast approaching, staff has done a review of the status of spending of ARPA funds for approved projects. As a reminder, funds need to be obligated (under contract) or spent by December 31, 2024. The following are the approved projects and spending status:
Project Budget Spent thru
10/31/24
Unobligated
Amount
Will Remain
Unspent Notes
AQCRT $5,700,000 $2,849,013 $0 $0
Hotel Lease 2,317,239 1,872,508 0 (25,713) (A)
Housing Support Services 3,382,761 2,102,025 0 0
Small Business Grants 1,000,000 430,726 511,774 312,500 (B) Small Business Support 1,500,000 51,992 186,250 186,250 (C) MAP 625,000 407,409 217,591 0 (D)
PSCR Building 2,517,841 1,873,131 644,710 (E) (E)
Wi-Fi 130,000 0 0 0
Prewett Fence 500,000 352,083 86,958 86,958 (F)
Meals on Wheels 25,000 25,000 0 0
EBRCS 480,000 475,581 0 4,419 (G)
Concrete Work 560,000 0 560,000 0 (H)
Government Services 2,813,059 2,813,059 0 0
TOTALS $21,550,900 $13,252,527 $1,647,283 $564,414
The obligated amount is the total executed contract or purchase order amount and/or spent to date if no contract or purchase order.
In a review of allocations and spending to date, it appears the re will be funds $564,414 remaining, with potentially $644,710 additional that City Council needs to discuss. Refer to notes below:
(A) The hotel lease may have a shortfall of approximately $25,713 i n the budget depending on the pro-rated amount that will be due in the final month of operation in April 2025. It is recommended to allocate the shortfall amo unt from the unobligated Small Business Support budget to the hotel lease. (B) Economic Development staff have consolidated the original allocation of $500,000 for Façade Improvement Grants into Small Business Grants as the re were not enough property owners within the Qualified Census Tract that were interested or qualified for the funds and funds can be used for grants in oth er categories, including facade. It is anticipated that $312,500 of the unobl igated amount will remain unspent and should be re-allocated.
(C) $186,250 unobligated balance for Small Business Support will no t be spent and needs to be re-programmed. As outlined in (A), $25,713 should be allocated to the hotel lease, which would leave a remaining unobligated bala nce of $160,537 for consideration.
Antioch City Council Report
November 12, 2024 Agenda Item #10 7
(D) Although funds are currently unobligated, a contract is in the process of being reviewed and executed and thus will be obligated by 12/31/24. (E) Purchase of the property at 800 W. 2 nd Street was completed on October 29 th.
Remaining funds are intended for rehabilitation/modification/set up of the building prior to City staff moving in. Staff will be working on trying to get funds obligated prior to the deadline, however, if unable, recommend Council di rect use for government services.
(F) $86,958 will remain unspent of the budget allocated for perimet er fence work at the Water Park.
(G) $500,000 was initially allocated for the purchase of replacement EBRCS radios for the Police Department. The actual purchase price came in less by $24,419. $20,000 of this balance was approved to be re-allocated to the Wi-Fi project on October 22, 2024, thus leaving $4,419 unspent. Although this i s obligated by an encumbrance, the amount is not enough to purchase another radio and Council should consider how to utilize this remaining balance for another purpose. (H) This work is currently out to bid and will be obligated by 12/31/24.
If the City is unable to obligate or spend remaining funds by the December 31st deadline, the funds will need to be returned to the Treasury. In order to ensure the City will not lose funds, it is recommended City Council approve transferring any remaining unobligated funds that exist as of December 31st to the General Fund to pay for FY25 government services incurred through December 31st so that the City utiliz es all funds for eligible activities. The resolution in Attachment B contains language a uthorizing this use as an added insurance policy for the City that all funds are used.
In addition, cumulative interest earnings in the ARPA fund are $668,301.78 as of June 30th. ARPA guidelines state that interest earnings on funds ar e not subject to program restrictions and are not required to be remitted to the Treasur y. It is recommended that City Council approve transferring interest earnings (through June 30 th and FY25 earnings)
to the Capital Improvement Fund and appropriate the funds for remodeling and furnishing use at the Public Safety and Community Resources building recen tly purchased in the event that remaining ARPA funds for the building are unable to be obligated by the December 31st deadline. Council can always repurpose the funds should the City be able to obligate the ARPA funds by the deadline.
ATTACHMENTS
A. Resolution Appropriating Expenditures for Encumbrances and Project Budgets Outstanding as of June 30, 2024 to the 2024/25 Fiscal Year and Approving Other Amendments to the 2024/25 Fiscal Year Budget
¾ Exhibit A to Resolution – Encumbrances to Reappropriate ¾ Exhibit B to Resolution – Project Budget Carryovers
¾ Exhibit C to Resolution – Other Budget Amendments for Fiscal Y ear 2025 B. Resolution Approving Amendments to the 2024/25 Fiscal Year Budget as Approved on November 12, 2024
¾ Exhibit A to Resolution – Budget Amendments Approved (to be ad ded)
ATTACHMENT A
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROPRIATING EXPENDITURES FOR ENCUMBRANCES AND PROJECT BUDGETS OUTSTANDING ON JUNE 30, 2024 TO THE 2024/25 FISCAL YEAR BUDGET AND APPROVING OTHER AMENDMENTS TO THE 2024/25 FISCAL YEAR BUDGET
WHEREAS, a number of encumbrances have been reflected in the accounting system to reserve funds that were encumbered in the 2023/24 fiscal year budget, but are currently unexpended and are required to be re-appropriated to the 2024/25 fiscal year;
WHEREAS, project budgets outstanding as of June 30, 2024 need to be re- appropriated; and
WHEREAS, other amendments to the 2024/25 fiscal year budget are required;
NOW, THEREFORE, BE IT RESOLVED, that the appropriations of new expenditures to the 2024/25 fiscal year budget for encumbrances and projects outstanding on June 30, 2024 and revisions to the 2024/25 fiscal year budget, as specified in Exhibits A, B, and C, incorporated herein by reference, are hereby approved and the budget shall be deemed to be so amended.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f, held on the 12th day of November 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
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FY25 FY25 FY25
Fund/Account Budget Amendment Revised Budget (A) Purpose General Fund:
Taxes $79,996,629 ($435,000) $79,561,629 Reduce sales tax projections Other 527,784 12,845 540,629 Increase miscellaneous revenue projections Transfers In 7,426,288 550,000 7,976,288 Return of match funds for Bicycle Garden Total General Fund Revenue 127,845
Nondepartmental 6,737,973 1,311,759 8,049,732 One-time revenue spending budget Recreation/Community Services 5,076,028 49,405 5,125,433 Increase subsidy for Recreation Fund budget amendments Total General Fund Expense 1,361,164
Recreation Fund:
Revenues 2,408,891 12,000 2,420,891 Consolidate balance of Senior Bus Fund Expenses 7,379,654 32,000 7,411,654 Needed lighting & flooring repairs/Consolidate Senior Bus Fund Transfer In - Senior Bus 7,700 37,697 45,397 Consolidate balance of Senior Bus Fund Transfer In - Gen Fund 4,502,375 49,405 4,551,780 Increase subsidy for Recreation Fund budget amendments Senior Bus Fund:
Revenues 6,100 (5,562) 538 Consolidate balance into Recreation Fund Expenses 21,469 (21,113) 356 Consolidate balance into Recreation Fund Transfer Out - Recreation Fund 7,700 37,697 45,397 Consolidate balance into Recreation Fund ARPA Fund:
Revenues 4,065,925 10,682,170 14,748,095 Rollover ARPA revenues remaining from FY24 to FY25/Interest SB1186 Disability Access Fund:
Expenditures 231 10,000 10,231 Add CASP training budget Opioid Settlement - Abatements Fund:
Revenues 0 124,008 124,008 Establish fund for other opioid abatements to be received Opioid Settlement - McKinsey Fund:
Revenues 0 5,446 5,446 Establish fund for other opioid funds to be received SLLMD Funds:
Transfers In 2,609,965 228,906 2,838,871 Increase transfers between SLLMD Zones for budget carryovers Transfers Out 900,077 228,906 1,128,983 Increase transfers between SLLMD Zones for budget carryovers Capital Improvement Fund:
Transfers In 1,333,271 1,000,000 2,333,271 Transfer from Parks Dev. Impact. For Bicycle Garden match Transfers Out 0 550,000 550,000 Return General Fund monies for Bicycle Garden, now impact fees Development Impact Fee - Parks:
Transfers Out 0 1,000,000 1,000,000 Transfer to Bicycle Gard project for City match Loss Control Fund:
Expenses 3,737,042 (63,042) 3,674,000 Reduce salary & benefit costs - Risk Management Specialist Solid Waste Fund:
Revenues 386,000 169,788 555,788 SB1383 Grant Funds & related grant expenditures Expenses 453,104 169,788 622,892 SB1383 Grant Funds & related grant expenditures Housing Successor Fund:
Transfers Out 0 2,832 2,832 Transfer CALPFA funds to new fund Community Benefit Programs Fund:
Revenues 0 2,100 2,100 Current year CALPFA funds received/interest projection Expenses 0 50 50 Cash management expense
Transfers In 0 2,832 2,832 Transfer prior CALPFA funds to new fund Califorina Volunteers Grant Fund:
Revenues 0 270,068 270,068 Establish fund for PSCR Dept grant received Expenses 0 270,068 270,068 Establish fund for PSCR Dept grant received (A) Revised Budget Excludes any Purchase Order and Budget Carryovers in Exhibits A and B
EXHIBIT C
OTHER BUDGET AMENDMENTS - FY25
ATTACHMENT B
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AMENDMENTS TO THE 2024/25 FISCAL YEAR BUDGET FOR THOSE BUDGET ITEMS UNDER CONSIDERATION AND APPROVED ON NOVEMBER 12, 2024
WHEREAS, the City Council of the City of Antioch has considered budget items as presented by the City’s Finance Director in the staff report of November 12, 2024 entitled, “Resolutions Appropriating Expenditures for Encumbrances and Project Budgets Outstanding to the 2024/25 Fiscal Year Budget and Approving Other Amendments to the 2024/25 Fiscal Year Budget”;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Antioch hereby approves the amendments to the fiscal year 2024/25 budge t discussed and approved at the City Council meeting of November 12, 2024 incor porated by references and attached hereto as Exhibit A [TO BE DETERMINED AND ATTACHED] , including the following items for American Rescue Plan Funds (“ARPA”):
1. Interest earnings in the ARPA Special Revenue Fund will be t ransferred to the Capital Improvement Fund to be used for the Public Safety and C ommunity Resources building.
2. Unobligated ARPA funds remaining as of December 31, 2024 wil l be transferred to the General Fund on December 31, 2024 to be use for FY25 government services incurred through December 31, 2024 as allow ed by Treasury regulations.
.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f, held on the 12th day of November 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
11 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Patrick Wentz, Interim Police Captain
APPROVED BY: Brian Addington, Interim Chief of Police
SUBJECT: Violence Reduction Initiative – Overtime Increase for Certain Current Antioch Police Department Employees
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution authorizing the Chief of Police to pay double the standard hourly wage (“double-time”) to Antio ch Police Department Sergeants, Corporals, Officers, Community Service Officers, and Dispatch personnel for working extra shifts in designated areas of the City to reduce violence (Attachment A).
FISCAL IMPACT
At the regular meeting on October 8, 2024, the City Council ado pted Resolution No. 2024/146 approving an allocation of up to $500,000 from the City’s General Fund or other available funding sources to pay for officers from regional mun icipalities to support this initiative. Funding for double-time would be included in the $ 500,000 previously approved.
DISCUSSION
The City of Antioch has experienced a troubling increase in vio lent crime within specific areas over the past 90 days, particularly shootings and assault s. Without swift action, there is the risk of further escalation, compromising public safety and impacting residents' overall quality of life.
During the regular City Council meeting on October 8, 2024, the Council approved an allocation of up to $500,000 from the City’s General Fund or ot her available funding sources for the Violence Reduction Initiative. Thus, the Counci l made an immediate commitment to address this urgent public safety concern, provid ing relief to affected neighborhoods and restoring a sense of security.
Antioch City Council Report
November 12, 2024 Agenda Item #11 2
As part of the approved initiative, the Council authorized the City Manager to enter into agreements with neighboring municipalities to pay them $200 per hour to have their officers work extra shifts within designated areas. This authorization is due to low staffing levels within the Antioch Police Department (“APD”), which curr ently needs more personnel to handle the police workload (including call volume and investigative efforts), while also dedicating resources to crime-reduction efforts. Agr eements are currently being drafted and reviewed.
The October 8, 2024, proposal to the City Council included the request of double-time pay, which is twice the standard rate of pay, for essential and eligible current sworn APD employees to participate in the initiative. These employees in clude Sergeants and Corporals. Upon further evaluation of the proposal, the reques t is being expanded to include the non-sworn positions of Community Service Officers, and Dispatch personnel.
Current employees’ involvement in the initiative is essential d ue to their intimate knowledge of the City and the high-crime areas. The Council did not approve this portion of the initiative and wanted additional information to be broug ht back for further discussion. At this time Officers are required to work 7.5 hour s of mandatory overtime monthly. The department’s staffing numbers are increasing weekl y, so mandatory overtime has been reduced. There is a department-wide planned shift change scheduled in early January 2025 which will eliminate mandatory overtime.
The initiative's effectiveness relies on boosting police visibi lity in these areas to deter criminal activity and reassure the community. By approving doub le-time pay for current APD employees, the City ensures a robust police presence without compromising routine law enforcement responsibilities. Regular-duty Officers will continue to handle daily calls, while Officers on overtime shift s will focus exclusively on vis ibility and crime-reduction efforts, free from routine assignments.
Current APD employees bring invaluable familiarity with the City’s unique problem areas, which is crucial for preemptively addressing violent incidents. Their collective experience and knowledge position them as a critical resource for enacting crime-reduction strategies tailored explicitly to Antioch’s challenges.
While the department’s staffing levels are gradually increasing , immediate action is essential to bridge current res ource gaps. Double-time pay will allow the City to draw upon the experience and knowledge of our existing personnel to provide focused crime deterrence, even as the department advances long-term solutions with planned staffing increases and shift adjustments. While we anticipate some help from outside agencies based on the approved initiative, we cannot solely rely on outs ide agencies to provide adequate coverage.
The Chief of Police or his designee would manage the scheduling for this overtime opportunity. Determining factors for scheduling employees inclu de staff participation during their days off, not working overtime after an entire shi ft, and ensuring staff have ample rest before these activities occur. APD employees working their regular shifts will handle the daily calls for service. In contrast, the APD employ ees who work these overtime shifts will focus on maintaining a highly visible poli ce presence and conducting crime-reduction efforts in the designated areas without being a ssigned to routine police Antioch City Council Report
November 12, 2024 Agenda Item #11 3
matters. The increased presence of law enforcement is expected to deter criminal activity and improve public safety in these areas.
ALTERNATIVES
The City Council may choose to:
1. Approve the recommended action as proposed.
2. Modify the proposed initiative.
3. Decline the proposal and seek alternative solutions to addre ss violence in the city.
ATTACHMENTS
A. Resolution
ATTACHMENT “A”
RESOLUTION NO. 2024/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
AUTHORIZING THE VIOLENCE REDUCTION INITIATIVE
WHEREAS, the City of Antioch is committed to reducing violence and ensuring the safety of its residents;
WHEREAS, at the regular meeting on October 8, 2024, the City Council ado pted Resolution No. 2024/146 approving $500,000 from the City’s Gene ral Fund or other available funding sources to fund this violence reduction initiative;
WHEREAS, the City Council recognizes current Antioch Police Department employees bring invaluable familiarity with the City’s unique p roblem areas, which is crucial for preemptively addressing violent incidents; and
WHEREAS, the City Council recognizes double-time pay for essential and eligible current Antioch Police Department employees to participate in the initiative is a vital and key component to implementing violence reduction initiatives.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby authorizes the Chief of Police to pay double the standar d hourly wage (“double- time”) to Antioch Police Department Sergeants, Corporals, Offic ers, Community Service Officers, and Dispatch personnel for working extra shifts in de signated areas of the City to reduce violence.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting there of, held on the 12th day of November 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
12 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Jazmin Ridley, Unhoused Resident Coordinator APPROVED BY: Tasha Johnson, Public Safety & Community Resources Director SUBJECT: Resolution Accepting a Department of Housing and Community Development Division of Housing Policy Development (HCD) Encampment Resolution Funding (ERF) Award of $6,812,686.
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution acce pting the Department of Housing and Community Development Division of Housing Policy De velopment (HCD) Encampment Resolution Funding (ERF) award for the application u nder ERF Round 3R, Window 2, in the amount of $6,812,686.
FISCAL IMPACT
Accepting the funding award will introduce $6,812,686.00 in fun ding from the Department of Housing and Community Development Division of Hou sing Policy Development (HCD) augmenting the City budget for encampment out reach, coordination, transitional housing, and permanent housing.
DISCUSSION
On November 27, 2023, the State of California appropriated $400 million to fund ERF-3.
ERF-3's initial disbursement (ERF-3-L) was allocated to jurisdi ctions that applied for ERF-2-R, met all the program requirements, but were unable to r eceive awards under Round 2 due to insufficient funds. This NOFA makes the remainin g $298,747,574.33 available for awards through a rolling application process (ERF -3-R). Applications were to be accepted on a rolling basis until June 30, 2024, or until funds were depleted, whichever occurred first. Up to 50 percent of the $400 million appropriated will be prioritized for proposals that serve people living in encampments on state rights-of-way.
On July 24, 2024, Governor Gavin Newsom issued an executive ord er directing state agencies to urgently address homeless encampments while respect ing the dignity and safety of Californians experiencing homelessness. The Governor’ s order, which follows 7-
Antioch City Council Report
November 12, 2024 Agenda Item#12 2
the Supreme Court’s decision in Grants Pass, also urges local g overnments to use substantial funding provided by the state to take similar action.
The City of Antioch recognizes homelessness as a profound chall enge affecting residents from diverse backgrounds. According to the 2024 Point in Time count, the City’s homeless population has risen by 24% since 2023, with 41 3 individuals now staying in shelter beds or living outdoors. In response, Antioch has implemented various initiatives, including, but not limited to hiring an Unhoused R esident Coordinator in December 2020, supporting essential laundry and shower programs , hosting resource events and fairs, and establishing Opportunity Village, a non-c ongregate interim housing site that opened in April 2023 on a two-year lease. The program has 32 rooms; currently, all are available to house up to 45 participants. Th e average length of stay for those who have moved out is 115 days, and 170 days for those wh o still need to move.
Since the program’s inception, 145 participants have enrolled. Of the 115 who exited, 92 had positive exits (e.g., transitioning to stable housing, s ober living programs, or family housing), while 23 had negative exits (e.g., returning t o homelessness by choice, non-compliance with program rules, or temporarily staying with family and friends). 1 1. Positive exits refer to outcomes where participants achieved stable, supporti ve living conditions. Negative exits include outcomes where participants returned to unstable or temporary housing situations.
To further the commitment in supporting unhoused residents, Ant ioch applied for $6,812,686 under the Encampment Resolution Funding (ERF) Round 3. This funding aims to expand resources for those in encampments, facilitating p a t h w a y s t o s t a b l e housing and long-term well-being.
The proposed project in Antioch aims to address a significant e ncampment located on wooded land near the intersection of Sunset Drive and Devpar Co urt. As one of the City's two large encampments, it has been prioritized for resol ution due to the vulnerability of its 30-40 residents and the hazardous conditio ns present at the site.
Positioned at the bottom of a steep slope, the terrain presents challenges, making it difficult for residents to transport belongings into the area. Addressing and supporting this encampment is a vital part of Antioch’s commitment to helping unhoused residents.
Following a successful application to the Encampment Resolution Funding (ERF) Round 3 in April 2024, the City of Antioch was awarded the full requested amount of $6,812,686 on September 27, 20 24. This funding will significant ly bolster the City’s efforts to address the specific encampment near Sunset Drive an d Devpar Court, benefiting approximately 35 unsheltered residents. The awarded funds will support an encampment-focused CORE Outreach team, establish an interim hou sing program at a location to be selected along with the selection of an on-site service provider through a forthcoming Request for Proposals (RFP) process. This interim h ousing site will operate under a master lease with an option to purchase and will provid e essential on-site support services. The program’s goal is to enhance stability fo r residents, support their reintegration into society, and create pathways toward permanent housing solutions.
1 Antioch City Council Report
November 12, 2024 Agenda Item#12 3
The City of Antioch's ERF-3 grant application outlines a compre hensive budget to support its homelessness resolution efforts, including:
x $370,057.50 for Contra Costa County’s countywide CORE Outreach team, covering 30 months.
x $3,000,000.00 allocated for a master lease with a selected motel site, also covering 30 months, to provide interim housing.
x $2,625,000.00 designated for a service provider over 30 months, offering cri tical on-site support services.
x $511,440.00 allocated for rent subsidies over a 24-month period to help residents transition to stable housing.
x $324,413.63 for administrative costs, ensuring effective program managemen t and coordination.
This structured funding plan is geared towards delivering susta ined and high-impact support for unhoused residents- focusing on outreach, housing s tability, and reintegration.
Accepting the $6,812,686 ERF-3 award positions the City of Anti och to leverage further resources and attract additional funding opportunities, enhanci n g i t s h o m e l e s s n e s s resolution efforts. In alignment with ERF-3 fiscal deadlines, t he City must obligate 100% of the funding by June 30, 2025, with at least 50% expended by that date. The remaining funds are required to be fully expended by June 20, 2 027, ensuring the project’s sustained momentum and effective implementation of se rvices for unhoused residents.
CEQA
This action is not subject to the California Environmental Qual ity Act (CEQA) as it involves the acceptance of funding and does not involve any phy sical changes to the environment.
ATTACHMENTS
A. Resolution
B. Award Letter
C. Application including Budget
RESOLUTION NO. 2024/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
ACCEPTING THE ENCAMPMENT RESOLUTION FUNDING AWARD IN THE AMOUNT OF $6,812,686.00 UNDER ERF ROUND 3R, WINDOW 2
WHEREAS , the California Department of Housing and Community Developmen t (HCD) has announced that the City of Antioch has been awarded a n Encampment Resolution Funding (ERF) award for their application under ERF Round 3R, Window 2, in the amount of $6,812,686.00;
WHEREAS , the funding will be utilized to create 32 units of non-congregate interim housing at a site to be determined, to provide necessary suppor t services, and to assist unsheltered residents in the Sunset at Devpar Encampment in sec uring permanent housing; and
WHEREAS , the City plans to lease a site to be determined with an optio n to purchase, and the requested ERF funding will support the costs of the lease, property management, and program services; and
WHEREAS , the City will conduct a competitive procurement process to id entify a non-profit partner to operate the interim housing units and provide necessary services to the residents; and
WHEREAS , the City will work with the service provider to secure perman ent housing for encampment residents, including medium-term rental assistance and flexible funds to support housing placement; and
WHEREAS , the City will contract with the County’s Health, Housing and Homelessness (H3) division to enhance outreach and service conn ections for residents in need;
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of Antioch hereby accepts the Encampment Resolution Funding award in the amount of $6,812,686.00;
2. The City Manager is authorized to execute all necessary docu ments and agreements, in a form approved by the City Attorney, to finalize the acceptance of the funding award and implement the funded programs; The City M anager or designee is directed to expend the funds once the Standard Agre ement is fully executed and all general and special conditions have been cleared in writing.
* * * * * * *
RESOLUTION NO. 2024/xxx
November 12, 2024
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f, held on the 12th day of November, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
__________________________________
ELIZABETH HOUSEHOLDER
CITY CLERK OF THE CITY OF ANTIOCH
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
651 Bannon Street
Sacramento, CA 95811
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
September 27, 2024
Tasha Johnson
Public Safety and Community Resources Director
City of Antioch
200 H Street
Antioch, CA 94509
RE: ERF Award Announcement – City of Antioch
#24-ERF-3-R-100038 Award Amount: $6,812,686.00
Dear Tasha Johnson:
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HCD is pleased to announce that the City of Antioch has been awarded an Encampment Resolution Funding award for their application under ERF Round 3R, Window 2 in the amount of $6,812,686.00.
Awardees will be able to draw down funds when the Standard Agreement is fully executed, and any general and special conditions have been cleared in writing.
HCD intends to issue a Standard Agreement within 90 days of receipt of the documentation required to execute this contract. A program representative will be in communication with you to discuss and confirm any documents needed.
Congratulations on your successful application. For further information, please contact Jeannie McKendry at [email protected] or [email protected].
Sincerely,
Megan Kirkeby
Deputy Director, Housing Policy Development Division
ERF-3-R, Application
Part 1 (A): ADMINISTRATIVE INFORMATION
Application Window
Window #1, 11/3/2023 - 1/31/2024
Window #2, 2/1/2024 - 4/30/2024
Window #3, 5/1/2024 - 6/30/2024
Applications received after 5:00 p.m. on the last day of the application window will be reviewed and evaluated during the following application window. Note, applications submitted after 5:00 p.m. on 6/30/2024 will not be reviewed.
Eligible Applicant
Select the eligible applicant's jurisdiction type.
CoC City County
What is the name of the city or county?
City of Antioch
Part 1 (B) Contracting Information
Complete all elements of the below section. This information is required for contracting should this application be chosen for award.
Contractor Information
Contractor Name (the legal entity entering into contract with the State) City of Antioch
What is the Federal Employer Identification Number (FEIN # or tax id number) for the contractor?
94-6000293
Tax ID Form
City of Antioch GovTin Form.pdf
Governmental entities will need to submit a GovTIN Tax Form, and Non-governmental entities will need to submit a STD 204 Tax Form. Links to each are below:
GovTIN: Taxpayer ID Form (ca.gov)
STD 204: STD 204 - Payee Data Record (ca.gov)
Who is the best contact person for this contract?
Primary Contact
Tasha
First
Johnson
Last
This contact will receive ALL grant related correspondence (inclusive of application, award, contract, office hours, information requests, reporting, etc.)
Job title
Public Safety and Community Resources Director
job title
Email
[email protected]
This contact will receive ALL grant related correspondence (inclusive of application, award, contract, office hours, information requests, reporting, etc.)
Phone
(925) 779-7079
Secondary Contact
Jazmin
First
Ridley
Last
Job title
Unhoused Resident Coordinator
job title
Email
[email protected]
This contact will receive ALL grant related correspondence (inclusive of application, award, contract, office hours, information requests, reporting, etc.)
Phone
(925) 779-6893
Contact Person for Reporting
Jazmin
First
Ridley
Last
Job title
Unhoused Resident Coordinator
job title
Email
[email protected]
This contact will ONLY receive grant reporting correspondence (inclusive of guidance, report releases/reminders, report follow-ups).
Phone
(925) 779-6893
Authorized Representative
Kwame
First
Reed
Last
Job title
Acting City Manager
job title
Email
[email protected]
The Authorized Representative has authority to contract on behalf of the eligible applicant
Phone
(925) 779-7011
If this application is funded, what address should the check be mailed to?
Address
Address Line 1
Address Line 2
City State Zip Code
Attention to (if applicable):
Dawn Merchant
This Application uses character limits
Reaching these limits is not required, however
competitive responses will address all parts of each
200 H Street
Antioch California 94509
question asked.
Part 2: PROPOSAL OVERVIEW
Guidance:
In completing this application, applicants must identify the specific encampment that will be prioritized for resolution.
If an applicant proposes to prioritize a large, noncontiguous, or multiple site(s), the encampments may only be addressed through a single application if: (a) the justification for prioritizing the encampments is the same, and (b) the demographics and service needs of the residents of the encampments is sufficiently the same that, (c) the same set of services, and service providers, including outreach, interim and permanent housing programs, will be used to resolve the identified people's experience of homelessness in encampments.
Applicant must prepare a separate application for each encampment that does not meet the requirements of (a) – (c).
Proposal Summary
Summarize the proposed Encampment Resolution Fund (ERF) project, including an overview of all key components and/or phases of the project that will be funded in whole or in part with ERF-3-R resources. (1500-character limit)
The proposed project will address an encampment on a piece of wooded land near the intersection of Sunset Drive and DevPar Court in the City of Antioch. This is one of two large encampments in the City limits and is a high priority for resolution due to the vulnerability of the residents and presence of hazards at the site. There are estimated 30 people currently staying at this long-standing encampment. The City is requesting ERF funding for: (1) creation of a dedicated City of Antioch outreach team that will be under the umbrella of the Contra Costa County Coordinated Outreach Referral, Engagement (CORE) program; (2) creation of a new non-congregate interim housing program at the Economy Inn, which the City proposes to lease with an option to purchase; and (3) and flex funds and medium-term rental assistance to support interim housing participants to transition to permanent housing. The project will leverage permanent housing through the County’s CE system. This project builds upon the City of Antioch’s growing portfolio of programs and projects serving unhoused residents, including the existing Opportunity Village interim housing. The project will also draw upon the City’s strong and deepening relationship with the Contra Costa County homelessness response system.
People Served
Number of people currently residing in
prioritized encampment site
30 #
Potential inflow of people into the prioritized
encampment site during the grant term.
5 Of people currently residing in prioritized
encampment site, how many will be served by
this proposal?
30 #
Given the potential for inflow of people into the
prioritized encampment site, how many people
are projected to be served across the entire
grant period?
35 #
Of people projected to be served across the entire grant period, number of people projected to transition into interim housing.
32 #
Of people projected to be served across the entire grant period, number of people projected to transition into permanent housing
22 #
This should include both people who transition directly into permanent housing and people who may first transition into interim housing.
Is the prioritized encampment site part of a larger encampment area? Yes No
Encampment Information
1. Briefly describe the characteristics of the people residing within the prioritized encampment site, including demographics, household compositions, disabilities, and projected service and housing needs. Include how this information was gathered. (1500-character limit) The prioritized encampment is located near the intersection of Sunset Drive and DevPar Court in the City of Antioch. Currently, there are an estimated 30 individuals living at the site. City of Antioch staff interviewed 20 encampment residents in early March 2024 using a brief survey tool. The survey found that 50% of encampment residents are male and 50% are female. One person identified as non-binary.
All residents are adults; there are no children present. About 50% of the encampment residents identify as Black, 25% White, 5% Native American and 20% other races. About 15% are Hispanic/Latino and 85% non-Hispanic/Latino. All indicated their primary language is English. None of the individuals have employment. Almost all indicated they had at least one disabling condition – 85% said they have a mental illness, 40% have co-occurring mental illness and substance use disorder, and 15% have a physical disability or a chronic health condition. All have experienced long-term homelessness, with the average length of time homeless reported as 3.4 years. All of the individuals interviewed indicated they were interested in interim housing. The primary need they identified was support with securing documents and getting into housing.
If this proposal seeks to serve a particular target population, specify and describe.
2. Briefly describe physical characteristics of the prioritized encampment site in which the people you are proposing to serve are residing. The description must include the specific location, physical size of the area, the types of structures people are residing in at the site, whether vehicles are present, and any other relevant or notable physical characteristics of the site. (1000-character limit)
The prioritized encampment is located on an approximately 3-acre site near the intersection of Sunset Drive and DevPar Court in an industrial area of the City of Antioch. The site is long and narrow and runs along a creek that leads to the San Joaquin River. The terrain is very sloping and grassy and filled with trees. It is adjacent to an unused railroad track on one site and close to Highway 4 on the other side.
There are businesses on both sides of the encampment, including an auto body shop and dog day care facility. Businesses are separated from the encampment by a fence. There are an estimated 30 people living at the site, all of them in tents. The very steep terrain makes it impractical for people to create hand- built structures or to park cars or other vehicles at this site.
3. Why is this encampment site being prioritized? Applicant should identify any distinguishing needs and/or vulnerabilities of the people living in this encampment and/or any health, safety, or other concerns that led the applicant to prioritize this site over other encampments. (1000- character limit)
The encampment is being prioritized because it is one of two large encampments in the City (the other, Slatten Ranch, was targeted by Contra Costa County for ERF-3 funds but the application did not receive funding). The residents of the prioritized encampment are particularly vulnerable – they have been living outdoors for a prolonged period of time and almost of all of them have behavioral health conditions. The encampment is also in an unsafe location. Close proximity to Highway 4 and location in an industrial area makes this site unsafe for people to be living. There are very few hygiene or other facilities or any services located anywhere nearby. The site is also very near a creek that often floods in heavy rain.
There are environmental impacts from people living so close to the creek bed in an encampment with no hygiene facilities. Both human and animal pollutants and bio hazard waste is contaminating the waterway.
ERF authorizing legislation requires funding be used for “prioritized” encampments. Applicants must, therefore, provide a justification for the prioritization of the encampment proposed to be served. Except in very small communities where it may be possible to justify prioritizing all of a small number of encampments for resolution using this fund source, ERF is not intended to be used to fund a community- wide encampment resolution program.
Attachment: Map
City of Antioch ERF-3 Encampment Map.pdf
The provided map should clearly indicate the area of the prioritized encampment. The map may also indicate the location of other key service, shelter, and housing resources described in this proposal.
4. Is the prioritized site on a state right-of-way?
No Yes - partially Yes - entirely
Proposal’s Outcomes
5. What outcomes does this proposal seek to accomplish by 6/30/2027? Outcomes should be specific, measurable, attainable, relevant, and time-bound (SMART). (1000-character limit)
1. Of the 35 encampment residents served over the course of the ERF grant period (estimated as January 2025 to June 2027), 32 (91%) will secure interim housing at the Economy Inn.
2. Of the 35 encampment residents served over the course of the ERF grant period (estimated as January 2025 to June 2027), 22 (70%) will secure permanent housing.
3. Of the 35 encampment residents served over the course of the ERF grant period (estimated as January 2025 to June 2027), 100% will receive outreach, engagement, assessment and service connections through Antioch’s Coordinated Outreach Referral, Engagement (CORE) outreach team.
4. Of the 35 encampment residents served over the course of the ERF grant period (estimated as January 2025 to June 2027), 100% will receive assessments and supported to enter the County’s Coordinated Entry System by CORE.
6. What are the primary activities the applicant will implement to achieve each of the proposal’s outcomes? (1000-character limit)
1. Interim Housing: The City of Antioch is planning to lease the Economy Inn to create 32 units of non-congregate interim housing. The City is in discussion with the owner to lease the motel with an option to purchase. The requested ERF funding will support the costs of the lease, property management and program services costs. The City will conduct a competitive procurement process to identify a non-profit partner to operate the units and provide services to the residents.
2. Permanent Housing/Rapid Rehousing: Encampment residents will work with the service provider at the Economy Inn to secure permanent housing. The requested ERF funding includes medium-term rental assistance and flex funds that the provider will use to support residents to secure housing.
3. Outreach/Service Connections: The City will contract with the County’s Health, Housing and Homelessness (H3) division to create a dedicated CORE outreach team that will prioritize outreach to the prioritized encampment.
7. How will the applicant measure progress towards the proposal’s outcomes? (1000-character limit)
Housing and service outcomes will be tracked using HMIS data. Participants will be entered into the Contra Costa County H3 HMIS system by the identified non-profit partner operating the proposed new interim housing at the Economy Inn and by the CORE outreach workers. The City of Antioch will work with Contra Costa County H3 to obtain an HMIS user license that will allow City staff to run reports and export data for purposes of grant tracking and ERF program reporting.
8. Are there any local ordinances, resources, or other factors that may hinder achieving the proposal’s outcomes? If so, how will the applicant navigate these challenges? (1000- character limit)
There are no local ordinances that would hinder the achievement of the proposal outcomes. The primary challenge facing the City of Antioch, like all communities in California, is creating enough affordable and supportive housing capacity to house everyone who is experiencing homelessness in the community.
This proposal is addressing this challenge by budgeting for medium-term rental assistance to support participants to exit interim housing into permanent housing, as well as by deepening our collaboration with H3 to ensure that all participants are in the queue for housing through the CoC’s Coordinated Entry System.
9. Does this proposal fund a standalone project, or is the proposed project one component of a larger initiative?
Standalone Larger initiative
Centering People
10. Describe how the perspectives of people with lived experience of homelessness meaningfully contributed to the content of this proposal? How will people with lived experience be part of the implementation of this ERF project? If individuals living in the encampment site were included in the development of this proposal, describe how their input was obtained and how that input shaped the proposal. (1000-character limit)
The City of Antioch actively participates in the Contra Costa County CoC. The CoC’s policies include a commitment to involving people with lived experience in the design and implementation of the homelessness response system. City staff and the County’s CORE outreach team covering east county have regularly visited the prioritized encampment to talk with the residents to learn what their needs are.
In early March 2024, city staff conducted a survey and talked to 20 of the estimated 30 residents in the encampment. All of them indicated that they would welcome help with securing interim and permanent housing. Some also indicated they needed help with employment, getting identification and documents, health care, and behavioral health services. The City will continue to engage with encampment residents as well as other individuals experiencing homelessness in our community, to understand their needs and develop interventions that reflect their input and build upon their expertise.
11. Briefly describe how the proposal exemplifies Housing First approaches as defined in Welfare and Institutions Code section 8255. (1000-character limit) The City is committed to Housing First Principles as defined by the State of California and by HUD. In 2021, the City Council adopted a set of guidelines for City-funded services and programs that affirmed the goal of prioritizing investments in efforts that provide a pathway to permanent housing and an approach to addressing encampments that focuses on linking unhoused people to services, shelter and housing. This project exemplifies Housing First approaches in that all the residents of the encampment are presumed to be “housing ready” and the proposed interim housing at the Economy Inn will not impose barriers to entry or to ongoing participation. The proposed interim housing will follow the same model the City is using at Opportunity Village, a non-congregate interim housing program operated by Bay Area Community Services (BACS), under contract with the City. The proposed CORE outreach team will also operate in alignment with Housing First requirements.
12. Describe how each of the following service delivery practices are incorporated into the outreach, interim shelter (if applicable), and permanent housing aspects of the proposed ERF project: (a) individual participant choice and (b) trauma informed care. (1000-character limit) The City of Antioch is committed to identifying and working with individual staff people and non-profit service provider partners that are experienced in the implementation of evidence-based practices, including individual participant choice and trauma-informed care. The City’s current contract with BACS for Opportunity Village includes expectations that participants have a choice in what services they receive, and utilize trauma-informed care standards - engaging individuals to acknowledge the role that trauma has played in their lives. When procuring a provider for the Economy Inn, the City will establish a similar set of expectations. For outreach funded through this project, the City will be working with the County’s H3 program to develop a dedicated CORE team for our city geography. The CORE service model already integrates client choice and TIC as core principles.
13. Describe how harm reduction principles will be incorporated into the outreach, interim housing (if applicable), and permanent housing aspects of this ERF project. (1000-character limit) The City of Antioch is committed to working in a harm reduction approach to deliver services and housing to encampment residents. The proposed interim housing project at the Economy Inn will employ harm reduction in resident screening and in ongoing operational policies and procedures. Participants in the interim housing will not be required to maintain sobriety but will be held to a set of behavioral standards that are grounded in considerations for the safety of the participant and other residents. The City is also embracing harm reduction principles in its current interactions with the encampment residents. The City’s Unhoused Resident Coordinator and the existing east county CORE team maintain regular contact and engagement with encampment residents and continually offering support and resources to meet their needs.
14. Describe the services that will be provided to improve people’s health, dignity, and safety while they continue to reside within the prioritized encampment site. (1000-character limit) While the residents continue to live in the encampment, they will receive regular outreach and service connections from the new CORE outreach team, as well as from the City’s Unhoused Resident Services Coordinator and department of public works staff. Once the ERF grant is executed, the City will be in a position to focus more dedicated time and expertise in helping encampment residents with their daily needs (hygiene, etc.), connections to the health system, behavioral health, employment, and other needed services. The City is also providing trash collection and clean up services at this site and will continue to do so. City also operates a shower and laundry program available to all unhoused people in the community. The Unhoused Resident Coordinator also distributes hygiene supplies and other necessities.
15. Identify what controls are or will be in place to ensure that all ERF-3-R funded parties will not penalize homelessness. The term “penalize homelessness” means to impose, by a governmental unit, criminal or civil penalties on persons who are homeless in a manner that is related to those persons’ engagement in necessary human activities, including sleeping, resting, and eating. (1000- character limit)
The City of Antioch and Contra Costa County do not have any laws or ordinances in place that penalize people experiencing homelessness for any behaviors related to necessary human activity. The City and County respond as needed to emergencies in homeless encampments such as fires, flooding, medical emergencies (overdoses) or other emergent issues as they would for any neighborhood or person experiencing a crisis. Planned clean-up of encampment areas are only initiated when the City has determined there are health and safety factors that require mitigation of an encampment site.
16. Describe how this proposal considers sanitation services for people residing in the prioritized encampment. This may include but is not limited to non-intrusive, curb-side waste removal and access to clean and available bathrooms. (1000-character limit) The City of Antioch currently provides trash removal services multiple times a week at the prioritized encampment. There is also a cleanup team that can be deployed for larger trash removal needs. When a major clean-up is necessary due to health and safety issues, the City takes care to do so in a way that is respectful of the residents. Residents are given at least 3 weeks notice, and the CORE team and Unhoused Resident Coordinator make multiple visits to provide support to help residents organize their belongings. Residents are not displaced during these clean ups. The City also holds a monthly encampment meeting attended by representatives from the Police Department, Public Works, Unhoused Resident Coordinator and City Manager’s Office. The City’s strategy for the prioritized encampment is to support residents to transition as quickly as possible to the new non-congregate interim housing at the Economy Inn.
Part 3: IMPLEMENTATION
Core Service Delivery and Housing Strategies
17. Describe the proposed outreach and engagement strategy, case management, and / or service coordination for people while they are continuing to reside within the encampment site. Quantify units of service to be delivered including the ratio of staff to people served, frequency of engagement, and length of service periods. (2000-character limit) Outreach is already taking place to the prioritized encampment. Contra Costa County H3 operates several countywide CORE outreach teams, including one team that is dedicated to the eastern area of the region, which includes Antioch. The City of Antioch is also dedicating time of the Unhoused Residents Coordinator to conducting outreach. Together, the City and County are focused on meeting basic needs of the encampment residents. The proposed ERF grant will significantly expand outreach and engagement services to these residents, by adding a new CORE team that is specifically dedicated to Antioch (not shared with the rest of the east county area). This new team will consist of 2.0 FTE Outreach Specialists and a 0.25 Program Coordinator who will visit the encampment at least 3 times per week.
While this team will cover the entire City, it is anticipated that about 50% of their time will be spent in the prioritized encampment (and therefore the City is requesting ERF funding for 50% of the cost). The CORE program works to engage and stabilize homeless individuals living outside through consistent outreach to facilitate and/or deliver health and basic need services and secure permanent housing.
CORE teams serve as an entry point into Contra Costa's coordinated entry system for unsheltered persons and work to locate, engage, stabilize and house chronically homeless individuals and families.
The outreach teams identify individuals living on the streets, assess their housing and service needs, and facilitate connection to shelter and services. Given the high prevalence of behavioral health conditions among the encampment residents, the CORE team will give particular attention to making connections to the health and behavioral health systems.
18. Describe the role of Coordinated Entry in the context of this proposal and how Coordinated Entry policies or processes will support and / or hinder the implementation of this proposal. (1000- character limit)
Coordinated Entry is one of the tools the CORE team will utilize to connect encampment residents to housing. Participants in the ERF project will be entered into the Contra Costa County Coordinated Entry System. The City of Antioch has a strong partnership with Contra Costa County’s H3 Department, which operates the CES. Participants in the ERF project will be assisted to complete the assessments to be placed into the CES queue. The CE system generally tends to have large backlogs of people waiting for a housing match and many are not prioritized due to their assessed level of vulnerability. The City and County estimate that only a small number of encampment residents will secure housing through CE.
19. Describe each of the specific (a) interim housing and (b) permanent housing opportunities that will be used to achieve the proposed outcomes of this ERF project. Demonstrate that any ERF-3-R funded interim housing capacity is either non-congregate or clinically enhanced congregate shelter. (2000-character limit)
• Interim Housing: The City of Antioch is planning to lease the Economy Inn, a 33 unit motel located on East 18th Street, to create 32 units of non-congregate interim housing (one unit will be reserved for program space). The City is in discussion with the hotel owner to lease the motel with an option to purchase. The requested ERF funding will support the costs of the lease for 30 months (January 2025 to June 2027) as well as property management and program services costs. The City will conduct a competitive procurement process to identify a non-profit partner to operate the units and provide services to the residents. This program will be modeled upon the City’s Opportunity Village interim housing which is currently operating at the former Executive Inn Motel site. The City is contracting with Bay Area Community Services (BACS) to operate the Opportunity Village and has gained experience that will be invaluable in selecting and working with a provider for the Economy Inn. • Permanent Housing/Rapid Rehousing: Encampment residents will work with the service provider at the Economy Inn to secure permanent housing. The requested ERF funding includes medium-term rental assistance (RRH) for up to 10 residents, as well as flexible housing funds that can serve another 8.
An estimated 4 individuals will secure PSH through the County’s CE system; The CORE team will work with encampment residents to complete the assessments and other steps needed to be placed into the CE system.
20. Demonstrate the applicant's commitment and ability to deliver permanent housing solutions to the people residing in the prioritized encampment, including by providing examples of prior successful efforts to permanently house similarly situated individuals. (2000-character limit) Over the past several years, the City of Antioch has been building up its capacity to respond to homelessness, including by creating the Unhoused Resident Coordinator position and moving that role to the new Department of Public Safety and Community Resources, opening the Opportunity Village interim housing project, and adopting a set of investment guidelines for City homelessness funding. The City has also deepened collaboration with the County’s H3 division. Collaborations with the County have included working to lease a block of rooms at the Delta Landing non-congregate housing site in neighboring Pittsburg for Antioch residents, coordinating outreach efforts with CORE, and working on a new PSH development to be located on a parcel of City land that has been transferred to the County. The City’s approach to delivering permanent housing solutions is to create interim housing opportunities that provide unhoused people with a safe place to stay while connecting to permanent housing programs and opportunities in the County system.
The City of Antioch is also dedicated to expanding affordable and supportive housing opportunities.
Two affordable housing projects will be considered by the City’s CDBG Subcommittee in June for recommendations of funding by the City Council. Both are early examples of SB4 (Affordable Housing on Faith Lands Act and propose supportive services for homeless residents. The City is expected to invest approximately $3 million in creating new affordable housing for homeless and very low income residents.
The two proposed projects include: (1) Grace Commons by Novin Development - a proposed 80-unit development with 43 units restricted to households at 30% AMI and that has recently received conditional approval of 25 VASH vouchers for homeless veterans; and (2) Hope Village by Hope Solutions - a 22- unit cottage community on church land includes units at 30% AMI, intensive case management and other supportive services.
21. Describe how this proposal is tailored to meet the needs and preferences of people residing within the prioritized encampment. (1500-character limit) The City of Antioch and the East County CORE outreach team have conducted ongoing outreach with encampment residents to gain their trust by authentically listening and meeting people where they are.
During these visits, staff have asked residents what they need and want in the next step in their lives.
Virtually all the residents indicated they would like to move to interim housing and from there to permanent housing. The proposed ERF project will meet this need by offering 32 units of new non- congregate interim housing at the Economy Inn. Residents will also be assisted to identify housing solutions to help them exit from interim housing as rapidly as possible.
Throughout the project, participants will be afforded many opportunities to voice their concerns and make recommendations for improvement. The City’s selected operator/service provider for the interim housing will be expected to offer frequent opportunities for feedback to further engender engagement with program participants. Participants will be able to offer input through case management sessions, satisfaction surveys, and exit interviews.
Where applicable, identify the people, data, evidence, and / or other sources of information that was relied upon for this proposal.
Table 1: Projected Living Situations Immediately Following the Encampment
For people served who exit the encampment, what are the projected Living Situations Immediately Following the Encampment, including but not limited to, permanent housing, interim sheltering, and unsheltered?
Please provide responses in the table below. Add a row for each projected living situation. (250- character limit for each cell)
Briefly
Describe Each
Projected
Living
Situation
Immediately
Following the
Encampment
Is This
Permanent
Housing?
Quantify the
Capacity (e.g.,
number of
beds/units,
frequency of
bed/unit
availability)
Prioritized or Set-
Aside for ERF-3-R?
Is this living
situation
funded by
ERF-3-R and /
or Leveraged
Funds?
% of
Served
Persons
Projected
to Fall
Within
This Living
Situation
Economy Inn
Interim
Housing
N
Yes/No
32 Set Aside
Pri/Set-Aside/Neither
ERF
ERF/Lev/Both
91 %
Other
Unsheltered
Locations
N
Yes/No
3 NA
Pri/Set-Aside/Neither
NA
ERF/Lev/Both
9 %
Yes/No
Pri/Set-Aside/Neither
ERF/Lev/Both
%
Yes/No
Pri/Set-Aside/Neither
ERF/Lev/Both
%
Table 2: Permanent Housing Opportunities
A permanent housing opportunity is a combination of project and/or service provided to an individual with the goal of helping the individual obtain permanent housing. Of course, applicants cannot and do not need to provide every possible scenario; Cal ICH is looking to understand the primary, expected permanent housing opportunities for people projected to be served by this proposal.
Please provide responses in the table below. Add a row for each projected opportunity. (250-character limit for each cell)
Describe the Permanent Housing Opportunity Prioritized
or Set-
Aside for
ERF-3-R?
Quantify the
Capacity of the
Housing and
Service Opport
unity
Is this Housing
Opportunity Fu
nded by ERF-
3-R and / or
Leveraged
Funds?
Medium-term rental assistance Set Aside
Pri/Set-
Aside/Neither
10 households ERF-3
ERF/Lev/Both
Housing problem solving and flex funds Set Aside
Pri/Set-
8 ERF-3
ERF/Lev/Both
Aside/Neither
PSH and RRH placements through CE NA
Pri/Set-
Aside/Neither
4 Leveraged
ERF/Lev/Both
Pri/Set-
Aside/Neither
ERF/Lev/Both
22. Describe strategies the applicant will use to ensure that people are not displaced from the prioritized encampment into another unsheltered location. Include strategies that are in addition to/complement the interim shelter and permanent housing opportunities that are part of this proposal. (1000-character limit)
Ensuring people in the prioritized encampment do not move to another unsheltered location in the city of Antioch will be challenging. However, the City does not intend to force anyone to move and will instead rely on outreach and engagement to build rapport with residents and support them to move directly to interim and permanent housing. The City’s goal is that almost all the residents will remain in the current location and receive support from the CORE team until they move to interim housing at the Economy Inn.
23. Describe specific strategies and/or services the applicant will use to prevent returns to unsheltered homelessness among people from the prioritized encampment who are sheltered and housed through this ERF project. Include whether these strategies will be funded with ERF-3-R funds and, if not, what other resources will be leveraged. (1000-character limit) The City intends to select a provider partner to operate the new interim housing project at the Economy Inn that is experienced in delivering person-centered and trauma-informed services to help participants sustain their housing and avoid exits back to homelessness. Participants will be encouraged to develop individualized Housing Stability Plans and will receive support to access to health, behavioral health, employment or other services they need for ongoing stability. Once participants have moved to permanent housing, either the CORE team or the interim housing provider will ensure they are connected to the support they need to sustain housing. Those who are Medi-Cal eligible will be able to receive ECM services to support housing stability.
24. Describe how this proposal considers and plans for the dynamic nature of encampments including potential inflow of people into the geographically served areas. (1000-character limit) The City is not anticipating that there will be any significant further inflow into this site once the ERF project launches. However, we have planned for a modest inflow of 5 additional residents during initial 12 months of the grant. These additional 5 households will be accommodated at the Economy Inn. If more than 5 new residents take up occupancy at the site, the City will endeavor to extend outreach services to help connect them to needed services and identify alternative places they can go, for example, to Opportunity Village.
25. Describe how participants in this ERF project will be supported with continued access to, and storage of, their personal property while in the encampment, in interim housing (if applicable), and in permanent housing. (1000-character limit)
The encampment at Sunset Drive and DevPar Court is at the bottom of a fairly steep slope. It is awkward terrain and difficult for encampment residents to carry large amounts of possessions into their living area.
As a result, the people currently in the encampment do not have many belongings. The City will work with the interim housing provider selected to operate the Economy Inn to develop a policy on belongings and storage that ensures residents can bring the majority of their possessions with them.
26. Describe how participants in this ERF project who have service animals and/or pets will be supported while in the encampment, in interim shelter (if applicable), and in permanent housing. (1000-character limit)
The survey conducted in late March found that only about five of the encampment residents have dogs, so the need to accommodate pets will not be a barrier for most of the people to be served. The City will work with the selected interim housing provider operating the Economy Inn to develop a pet policy that allows residents to stay with their pets, to the extent safe and feasible. Opportunity Village, the City’s existing interim housing program, currently allows residents to have service animals and pets up to 30 pounds. Participants with large dogs who do not wish to be separated from them may be assisted to move directly to housing that allows pets. The selected service provider for the Economy Inn will also be expected to help connect residents with veterinary care, pet supplies, etc.
Budget and Resource Plan
27. State the total amount of ERF-3-R funds requested.
$6,812,686.00
$
28. State the estimated dollar value of secured, non-ERF-3-R resources that will help meet this proposal’s outcomes. $2,523,983.00
$
29. Identify and describe each leveraged non-ERF-3-R resource and how that specific resource will be used to help meet the proposal’s outcomes, including the permanent housing
outcomes. (1000-character limit)
Value of dedicated time (salary and benefits) of key City of Antioch staff who will have direct involvement in project operations: Public Safety and Community Resources Director @ 0.10 FTE; Unhoused Resident Services Coordinator @ 0.20 FTE; Code Enforcement Manager @ 0.10 FTE. This contribution is valued at $326,664 over the estimated three year term of the grant.
The City of Antioch will identify resources for 50% of the cost of the dedicated Antioch CORE team, estimated at $351,832 over 30 months. The value of Contra Costa County’s countywide CORE infrastructure is also included as leverage in the amount of $1,692,055 over 30 months.
Value of leveraged PSH and/or RRH accessed by project
participants by placement through the County’s Coordinated Entry system. This value is estimated at $153,432 based on the assumption that 4 households will access housing valued at $2,131 per month (one-bedroom FMR) for an average of 18 months during the grant term.
Applicants are directed to provide a detailed description of other fund sources, and system capacity, that will be leveraged to achieve the outcomes proposed for the ERF-3-R funded project (especially as it relates to meeting this proposal's permanent housing outcomes) and, if applicable, to sustain the new programming beyond the end of the grant term.
This includes prior ERF awards, HUD unsheltered NOFO, and other federal, state, and local funding sources.
Applications will be evaluated with the understanding that communities vary significantly with respect to the current availability of other fund sources that can be used as leverage for their proposed projects and to sustain the projects beyond the grant term.
In the absence of currently available resources, Applicants are encouraged to provide a specific plan for obtaining the funding necessary to sustain their project beyond the grant term if the project is intended to continue.
30. Describe how the proposal is a prudent and effective use of requested funding relative to the number of people it seeks to serve, the types of services and housing to be provided, and any benefits to the community’s efforts to address homelessness that will extend beyond the grant term, including ongoing expansion of interim and permanent housing capacity. Include an explanation of how the requested ERF-3-R amount was
determined. (1000- character limit)
This proposal is highly cost effective in that it will enable the City to significantly expand both outreach and interim housing capacity. As a result of this investment, the State of California will be supporting the resolution of one of the largest encampments in the City of Antioch and assist most of the residents to secure interim and/or permanent housing. The requested funds will also add 32 non-congregate interim housing units to a region of Contra Costa County that has a very limited inventory of shelter beds.
The costs for the ERF request were determined by costing out each line item. Estimated costs of the CORE program were provided by Contra Costa County’s H3 division. The costs for the Economy Inn interim housing were based on the City’s experience in operating Opportunity Village.
Attachment: Standardized Budget
City of Antioch ERF 3 Budget Final 04_29_2024.xlsx
Applicants must use the ERF-3-R Budget Template available on box.com
Key Entities and Staff
31. First, describe the implementing organization and specific unit or office within the implementing organization that would administer ERF-3-R. Then, describe their role and primary responsibilities for this proposal. Finally, if these entities have managed a complex homelessness project or grant, describe how those experiences informed this proposal. (1500-character limit) This grant will be implemented and administered by the new Public Safety and Community Resources Department (PSCR), which incorporates Housing and Homelessness along with violence prevention, youth services and community engagement functions. This Department provides planning and coordination of homelessness response services across the City’s departments. The Unhoused Resident Services Coordinator has day-to-day responsibility for these activities. PSCR is also responsible for coordinating the City’s homelessness response with external partners including the CoC, the County Health, Housing and Homelessness (H3) Department, and community-based organizations. For this proposal, the City (implementing organization) with be responsible for grant administration, reporting, fiscal oversight, performance management and contract management with partner agencies.
The City has experience managing large and complex homelessness projects. Most recently, in 2022, the City launched the Opportunity Village non-congregate interim housing program operating in the former Executive Inn. The City has entered into a contract with Bay Area Community Services (BACS) to manage the program and deliver supportive services and housing navigation to the participants. The City has also developed and adopted a set of investment guidelines for its homelessness response work, and provides funding for emergency interventions such as laundry and motel vouchers.
Table 3: Key Staff
Identify all staff positions (e.g. administrative, programmatic, development etc.) which are integral to this ERF project and to achieving the proposal’s outcomes. For each position include the title, whether the position is filled or vacant, the approximate fulltime equivalent (FTE) of the position dedicated to the ERF project, whether the position is funded through ERF-3-R and/or Leveraged (i.e.non-ER-3-R) funds, and a brief description of the duties. Please provide responses in Table 3 below.
Title Currently
Filled
Position?
FTE of Staffing
for This
Proposal
Funded by
ERF-3-R and /
or Leveraged
Funds?
Brief Description of Duties
City of Antioch
(CoA) - Public
Safety and
Community
Resources
Director
Y
Yes/No
0.1 # FTE
Leveraged
ERF/Lev/Both
Supervision of Unhoused
Resident Coord; oversight of
ERF project
CoA -
Unhoused
Resident
Coordinator
Y
Yes/No
0.2 # FTE
Leveraged
ERF/Lev/Both
Day to day project coordination
CoA - Code
Enforcement
Manager
Y
Yes/No
0.1 # FTE
Leveraged
ERF/Lev/Both
Oversees City's code
enforcement activities at the site
CORE
Outreach
Specialists
N
Yes/No
2.0 # FTE
ERF-3
ERF/Lev/Both
Outreach and engagement with
encampment residents
Economy Inn
Interim
Housing
Program
Manager
N
Yes/No
1.0 # FTE
ERF-3
ERF/Lev/Both
Day to day management of the
IH program (this position would
work for the service provider
procured by the City to operate
the program)
Yes/No
# FTE
ERF/Lev/Both
32. First, describe key partners that will be responsible for implementing this ERF project and achieving the proposal's outcomes (e.g. service providers, public agencies, development entities etc.). Then, describe their role and primary responsibilities for this proposal. Finally, if these entities have managed a complex homelessness project or grant, describe how those experiences informed this proposal. (1500-character limit)
The key partners for this project are:
• Contra Costa County Health, Housing and Homeless Services (H3): H3 brings together a coalition of partners and resources focused on preventing and ending homelessness within the County and is also the lead entity for the Continuum of Care (CoC). H4H is responsible for: providing staffing support to the Continuum of Care (CoC); supporting implementation of a countywide strategic framework for addressing homelessness; and building and supporting a system of resources for preventing and ending homelessness. For this proposed project, H3 will oversee the new CORE team dedicated to the City of Antioch. The CORE team will work with encampment residents to ensure they complete all assessments and other steps needed to be enrolled in the Coordinated Entry System (CES) and considered for placement into permanent supportive housing or rapid rehousing. • Interim Housing Provider (TBD): The City will conduct a competitive procurement process to identify a non-profit provider to operate the proposed new 32 unit non-congregate interim housing project at the Economy Inn, as well as managing flex funds and rental assistance funds to support participants to exit the interim housing program to permanent housing.
33. Describe specific examples of how Local Jurisdiction(s) and the CoC have collaborated on the design and implementation of this proposal. (1000-character limit) Contra Costa County’s Health, Housing and Homeless Services (H3) leads the county’s regional efforts to address homelessness and provides staffing to the Continuum of Care (CoC) Leadership Council. The City of Antioch is a member of the CoC and has been collaborating closely with the County and CoC on a regional approach to reducing homelessness. The City’s homelessness investment guidelines policy is aligned with the County’s strategic plans – emphasizing interventions that help set people who are experiencing homelessness on a path to housing. The City and County have conferred together on the development of this proposal as well as the County’s application for ERF funds for another encampment in Antioch (Slatten Ranch). The County has been a key partner to the City in providing outreach, shelter referral, and connections to permanent housing, mental health and substance abuse treatment, and mobile health care services. The County’s support for this ERF application is demonstrated in Applicants may upload evidence of cross-jurisdictional collaboration such as MOUs, letters of support, or interagency agreements etc. in the field immediately below.
Optional Upload: Evidence of Cross-Jurisdictional Collaboration Letter of support ERF program_H3_20240426_signed.pdf
34. Identify any entities that have a right to and/or control of the property upon which the encampment site resides. Describe how applicant has engaged with these entities and confirm that each of these entities has committed to allowing the implementation of this proposal. (1000- character limit)
The encampment is located on City land. The City has discussed the encampment with some of the surrounding business owners and they are supportive of the City’s plans to resolve the encampment.
Accelerated Timeline
35. How is your community currently supporting and / or engaging with people residing within the prioritized encampment? (1000-character limit)
As previously noted, there is ongoing outreach and engagement, as well as crisis response, taking place at the prioritized encampment by staff from the City of Antioch and the County’s CORE team for eastern Contra Costa County. The City is also providing a regular trash removal and coordinates occasional clean-up efforts through a clean-up team.
36. If this proposal is selected, in advance of receiving funding, what steps will your community take to support the people living in the encampment and swift implementation of this proposal? (1000-character limit)
If this proposal is funded, all of the above-mentioned activities will continue. The City of Antioch and the County will move swiftly to begin staffing up the new CORE outreach team, which will allow for stepped- up engagement as well as housing and service connections. The City will also move quickly to procure a provider/operator for the proposed new interim housing at the Economy Inn; this contract will include a Case Manager and Housing Navigator that can work with residents while they are still living in the encampment.
Table 4: Project Timeline
Cal ICH should be able to use the project timeline to understand the general parameters of the project and how it will be implemented.
This Standardized Project Timeline Template will not perfectly capture every nuance - that’s Ok. However, applicants are strongly encouraged to provide incremental milestones for achieving the interim shelter and permanent housing goals set out in the proposal. For projects that include interim shelter and/or permanent housing development, the timeline should include major development milestones.
Where there is ambiguity, conflict, or silence, use your judgment.
Date Milestone Category Additional Detail for
Milestone
6/30/2024 ERF Award
Announcement
Project Management
7/15/2024 Begin procurement of
interim housing
provider; begin hiring
for new CORE team
Project Management
7/31/2024 ERF Contract Executed Project Management
10/31/2024 Award non-congregate
housing contract
Place
10/31/2024 Finalize lease for
Economy Inn
Place
12/31/2024 Economy Inn IH is
ready for occupancy
People
1/1/2025 All program
components launched -
CORE outreach team,
interim housing, short-
term rental assistance.
People
4/30/2025 75% of encampment
residents moved to IH
People
9/30/2025 90% of encampment
residents moved to IH
People
6/30/2027 70% of program
participants secure
housing
People
Table 5: Projected Milestones
Answer the following questions in relationship to April 30, 2024. Cal ICH assumes disbursement will occur approximately 3-6 months after April 30, 2024.
Please provide responses in the table below including the month and year. (15-character limit for each cell)
Outreach to the
people residing in
the prioritized
encampment site
began / will
begin in mm/yyyy.
This proposal will
reach full operating
capacity in mm/yyyy.
The first planned exit
of a person or
household from the
prioritized
encampment will occur
in mm/yyyy.
The last planned exit of a
person or household from
the prioritized encampment
will occur in mm/yyyy.
January 2025 September 2025 January 2025 September 2025
CERTIFICATION
Before certifying, applicants are strongly encouraged to review the NOFA.
I certify that all information included in this Application is true and accurate to the best of my knowledge.
Name
Tasha
First
Johnson
Last
This does not have to be an authorized representative or signatory.
Title
Public Safety and Community Resources Director
Email
[email protected]
ELIGIBLE USE
CATEGORY
~5 WORD DESCRIPTION NAME OF
ENTITY OR
PART OF
PROPOSAL
ERF-3-R
PROPOSED
BUDGET
LEVERAGED
FISCAL
SUPPORT
~2 SENTENCE DESCRIPTION
Guidan
ce and
Intende
d Use
This budget template may
be slightly modified to meet
local needs. If awarded
funding, this budget, once
approved, will serve as your
communitys official project
Use dropdowns. See
NOFA, III. A.
Enables Cal ICH to immediately
understand the line item.
Enables Cal ICH to
associate the line
item with specific
entities or parts of a
proposal.
Only
ERF-3-R
Funds
Non ERF-3-R
Funds That
WILL be Used to
Support this
Proposal
Enables Cal ICH to better understand the line item, context, and / or other pertinent information related to the proposed line item.
PERSONNEL COSTS SALARY FTE MONTHS
Systems Support Public Safety and Community Resources DCity of Antioch 31,450.00 0.10 36 113,220.00 Provides project oversight; includes salary and benefit s Systems Support Unhoused Resident Coordinator City of Antioch 15,7 35.00 0.20 36 113,292.00 Responsible for day to day program management; includes salary and benefits Systems Support Code Enforcement Manager City of Antioch 27,820.00 0.10 36 100,152.00 Responsible for trash removal and other services; inclu des salary and benefits Subtotal - Personnel Costs -$ 326,664.00 $
NON-PERSONNEL COSTS UNIT RATE TIME
Street Outreach Contract with CCC/H3 for Antioch CORECCC/H3 Contract with Contra Costa County to create a dedicated CORE ou treach team for Antioch Street Outreach CORE Staffing costs CCC/H3 1 224, 069 2.5 280,086.25 280,086.25 2.0 FTE Outreach Speciliasts , 0.25 Program Coordinator; 0.13 Program Mgr Street Outreach CORE Operating Costs CCC/H3 1 31, 810 2.5 39,762.50 39,762.50 Vehicle expenses, Phones, IT, Office Supplies, Storag e, Client Expenses Street Outreach CORE Indirect Costs CCC/H3 1 25, 587 2.5 31,983.75 31,983.75 Indirects Street Outreach Subtotal Contract for Antioch CORE TeamCCC/H3 351,832.50 351,832.50 Subtotal all CORE costs Leveraged Coutywide CORE Staffing CCC/H3 1 676,822 2.5 1,692,055.00 CORE Coordinator, Dispatch, HMIS Team, CORE Director Interim Sheltering Master Lease of Economy Inn (with purchCity of Antioch 1 1,200,000 2.5 3,000,000.00 Master Lease of Economy Inn Interim Sheltering Contact with service provider/operator for Ec onomy Inn Contract with provider to operate IH program at Economy Inn Interim Sheltering Interim Housing Staffing IH Service Provider T 1 750,000 2.5 1,875,000.00 Program Manager, Housing Lo cator/Care Coordinator, Residential Counselors Interim Sheltering Interim Housing Operating Costs IH Service Provider T 1 150,000 2.5 375,000.00 Supplies, meals/food, equipm ent, communications, transportation, insurance Interim Sheltering Flex Funds to support exits to PH IH Service Provider T 1 50,000 2.5 125,000.00 Deposits, move-in supplies, application fees, etc.
Interim Sheltering Indirect Costs IH Service Provider T 1 100,000 2.5 250,000.00 Indirects Interim Sheltering Subtotal Contract for IH Provider IH Service P rovider TBD 2,625,000.00 Subtotal Delivery of Permanent Ho Medium Term Rent Subsidies for 10 indivService Provider TBD 10.00 2,131 24 511,440.00 10 participants x 1 bedr oom FMR ($2,131) for 24 months Delivery of Permanent Ho PSH units leveraged through CE system Various 4.00 2,131 18 153,432.00 Assumes 4 participants will secure PSH over the course of the E RF term
Subtotal - Non-Personnel Costs 6,488,272.50$ 2,197,319.50 $
ADMINISTRATIVE COSTS
Administrative Costs Up to 5% for City of Antioch 324,413.50 Subtotal - Administrative Costs 324,413.50$ - $
TOTAL BUDGET 6,812,686.00$ 2,523,983.50 $
13 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS SUBJECT: Resolution Rescinding Resolution 2022/167 “Resolution of the Ci ty Council of the City of Antioch Approving the City Clerk’s Request for the City Attorney to Provide Managerial Oversight of the City Clerk’s Department in Cooperation with the City Clerk”
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution re scinding Resolution 2022/167, “Resolution of the City Council of the City of Antioch Approving the City Clerk’s Request for the City Attorney to Provide Managerial Oversight o f the City Clerk’s Department in Cooperation with the City Clerk”.
FISCAL IMPACT
There is no anticipated fiscal impact for this action.
DISCUSSION
The City of Antioch has an elected City Clerk who historically works with managerial support from a staff member of the City’s executive management team. On September 13, 2022, City Council adopted Resolution 2022/167 of the City Council of the City of Antioch approving the elected City Clerk’s request for the City Attorney to provide managerial oversight of the City Clerk’s Department in cooperat ion with the City Clerk (Attachment C). This resolution transferred cooperative oversi ght of the City Clerk’s Department from the City Manager to the City Attorney at the re quest of the current City Clerk whose term is expected to end on December 10, 2024.
The City held an election for a new City Clerk on November 5, 2024. The City expects to swear in the new City Clerk on December 10, 2024. Therefore, t he City Council is rescinding the prior resolution requested by the current City C lerk, so that the City Attorney is no longer required to provide cooperative oversight of the City Clerk’s Department. However, the City Manager has the authority to designate a City employee to provide cooperative managerial oversight of the City Clerk’s Office.
The City Clerk’s Department and City Attorney Office will conti nue to work together to ensure compliance with federal, state, and local laws and regul ations including but not
Antioch City Council Report
November 12, 2024 Agenda Item#13 2
limited to open meetings laws, such as the Brown Act (Governmen t Code § 54950, et seq.), conflict of interest laws, such as the Political Reform Act of 1974 (Government Code § 83111, et seq.), and transparency laws, such as the Public Re cords Act (Government Code § 6250, et seq.). The City Clerk is the City’s Elections Official charged with the duty of conducting elections (Elections Code § 320) and the City Attorney provides legal advice to ensure compliance with elections laws. The City Clerk serves as the service agent for the City regarding claims, subpoenas, and summons and the City Attorney represents the City in all legal actions and proceedings.
ATTACHMENTS
A. Resolution rescinding Resolution 2022/167
B. September 13, 2022 Staff Report
C. Resolution 2022/167
RESOLUTION NO. 2024/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
RESCINDING RESOLUTION NO. 2022/167 “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING THE CITY CLERK’S REQUEST FOR THE CITY ATTORNEY TO PROVIDE MANAGERIAL OVERSIGHT OF THE CITY CLERK’S DEPARTMENT IN COOPERATION WITH THE CITY CLERK”
WHEREAS, on September 13, 2022, City Council adopted Resolution 2022/1 67 approving the elected City Clerk’s request for the City Attorne y to provide managerial oversight of the City Clerk’s Department in cooperation with the City Clerk; WHEREAS, Resolution 2022/167 transferred cooperative oversight of the City Clerk’s Department from the City Manager to the City Attorney a t the request of the current City Clerk;
WHEREAS, the City held an election for a new City Clerk on November 5, 2024 and expects to swear in the new City Clerk on December 10, 2024; WHEREAS, the City Council is rescinding the prior resolution requested by the current City Clerk, so that the City Attorney is no longer requ ired to provide cooperative oversight of the City Clerk’s Department;
WHEREAS, the City Clerk’s Department and City Attorney Office will con tinue to work together to ensure compliance with federal, state, and loc al laws and regulations including but not limited to open meetings laws, such as the Br own Act (Government Code § 54950, et seq.), conflict of interest laws, such as the Political Reform Act of 1974 (Government Code § 83111, et seq.), and transparency laws, such as the Public Records Act (Government Code § 6250, et seq.);
WHEREAS, the City Clerk is the City’s Elections Official charged with the duty of conducting elections (Elections Code § 320) and the City Attorn ey provides legal advice to ensure compliance with elections laws; and
WHEREAS, the City Clerk serves as the service agent for the City regar ding claims, subpoenas, and summons and the City Attorney represents the City in all legal actions and proceedings.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby rescinds its adoption of Resolution No. 2022/167 Resolution of the City Council of the City of Antioch Approving the City Clerk’s Request for the City Attorney to Provide Managerial Oversight of the City Clerk’s Department in Cooperation with the City Clerk”. ** ** ** ** **
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I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f held on the 12 th day of November, 2024, by the following vote:
AYES
NOES:
ABSTAIN:
ABSENT:
ELIZABETH HOUSEHOLDER, M33
CITY CLERK OF THE CITY OF ANTIOCH
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14 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Kevin W. Kundinger, Assistant City Attorney TLS
APPROVED BY: Thomas Lloyd Smith, City Attorney
SUBJECT: Bakery Antioch I, LLC.: Revi ew and Possible Adoption of Resolution Approving Proposed Change in Ownership
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution:
1. approving Bakery Antioch I, LLC. dba Flame’s change of owner ship and
2. authorizing the City Manager to sign an amended operating ag reement, in a form approved by the City Attorney, to incorporate Bakery Antioch I , LLC’s change of ownership.
FISCAL IMPACT
The proposed action should have no effect on the City budget.
DISCUSSION
Bakery Antioch I is located at 2515 W. 10 th Street. On July 10, 2024, City Staff received a request from the owner of Bakery Antioch I, LLC, Adam Bierman , to transfer 100% of his ownership interest to Sarmad Hayawi, Amar Salim, and Steven Petrus. The request is attached as Attachment B for reference. A summary of the new proposed owners is attached as Attachment C.
At the October 4, 2024, special meeting of the Cannabis Standin g Committee, the Cannabis Standing Committee unanimously directed staff to forwa r d t h e c h a n g e o f ownership to the City Council for review and approval. The minutes from that meeting are attached as Attachment D for reference.
The City’s operating agreement with Bakery Antioch I, LLC limits Bakery Antioch I, LLC’s ability to assign their operatin g agreement to another business . Assignment includes Antioch Staff Report to Cannabis Committee
November 12, 2024 Agenda Item #14 2
any change in ownership, including a change in partners, of the business. Assignment is not allowed without City Council approval at a duly noticed public meeting pursuant to Section 13 of the operating agreement. The purpose of this pr ovision is to make sure that an assignment does not occur without the City having the o pportunity to review the proposed assignee’s knowledge, experience, expertise, and financial stability as relating to cannabis businesses. The current Operating Agreement is atta ched as Attachment E for reference. The business’ Articles of Organization and the P urchase Agreement are attached for reference as Attachments F and G, accordingly.
To accurately reflect the change the Ownership, the Operating A greement has been amended as follows:
x The Recitals have been updated to reflect current ownership circumstances. x Paragraph 16 has been updated to reflect new points of contact. x The signature blocks have been updated to reflect the new City Manager, Bessie Marie Scott, along with the new ownership of Bakery Antioch I.
Bakery Antioch I has proposed a change in ownership of its limi ted liability company.
While an LLC continues in name to own Bakery Antioch I, a new entity will control 100% of the LLC. The operating agreement (Section 13) requires this type of transfer of ownership to be approved by the City Council. Without such app roval, the transfer is invalid or violative of the operating agreement. Staff recommends the City Council review and approve this change, as well as adopt a resolution amending the Operating Agreement.
ATTACHMENTS
A. Resolution
B. Change of Ownership Request
C. Summary of Proposed Owners
D. Minutes from October 4, 20 24, Cannabis Standing Committee Special Meeting
E. Current Operating Agreement
F. Bakery Antioch I, LLC Articles of Organization
G. Purchase Agreement
RESOLUTION NO. 2024-C-S
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING A CHANGE IN OWNERSHIP FOR BAKERY ANTIOCH I, LLC.
WHEREAS, on December 14, 2021, by Resolution No. 2021/196, the City Council approved Cannabis Business Use Permit no. 21-16 for Bakery Antioch I, LLC; WHEREAS, on May 24, 2022, by Resolution No. 2022/97, the City Council approved the Operating Agreement for Bakery Antioch I, LLC (“Operating Agreement”); WHEREAS, Bakery Antioch I, LLC has indicated a change in ownership of it s limited liability company;
WHEREAS, Bakery Antioch I, LLC’s owner Adam Bierman seeks to sell 100 percent control of Bakery Antioch LLC to Sarmad Hayawi, Amar Sa lim, and Steven Petrus;
WHEREAS, Section 13 of the Operating Agreement requires this type of transfer of ownership to be approved by the City Council; WHEREAS, without City Council approval, the transfer of ownership violates the terms of the Operating Agreement;
WHEREAS, the City Council has considered Bakery Antioch I, LLC’s experience in the cannabis industry and its financial stability; WHEREAS, the City Council has received public comment on this matter at its October 22, 2024, regular meeting;
WHEREAS, the City Council has considered Bakery Antioch LLC’s request f or approval of its change of ownership and the potential benefits to the Antioch community by providing additional funding for programs to address communi t y n e e d s w i t h i n Antioch.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. approves Bakery Antioch I, LLC’s change of ownership and rec ognizes Sarmad Hayawi, Amar Salim, and Steven Petrus, as the sole shareholders of Bakery Antioch I, LLC currently owning 100 percent of the shares; and
2. authorizes the City Manager to sign an amended operating agreement, in a form approved by the City Attorney, to incorporate Bakery Antioch I , LLC’s change of ownership.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting th ereof, held on the 12 th
day of November, 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
ELIZABETH HOUSEHOLDER, MPP
CITY CLERK OF THE CITY OF ANTIOCH
DELIVERY VIA ELECTRONIC MAIL
Date: July 10, 2024
To: Kevin W. Kundinger, Assistant City Attorney
Email: [email protected]
Phone: (925) 779-7015
CC: 7KRPDV/OR\G6PLWK, City Attorney
Email: WOVPLWK#DQWLRFKDFDJRY
From: Redworkshop Antioch, LLC
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Owner Email:
Phone:
Re: Redworkshop Antioch, LLC’s (“Transferor”) Request for Approval of Transfer of Ownership of Cannabis Business Use Permit #19-14 to Sarmad Hayawi, Amar Salim, and Steven Petrus (“New Owners”)
Dear Mr. Kundinger,
Please accept this written request regarding Transferor’s desire to transfer 100% of its ownership interest in Cannabis Business Use Permit #19-14, currently held by Bakery Antioch I, LLC and located at 2515 W. 10th Street, Antioch, CA 94509 (the “Site”). Contingent on the City’s approval, the Transferor has agreed to transfer 100% of the ownership interest in Bakery Antioch I, LLC to Sarmad Hayawi, Amar Salim, and Steven Petrus (collectively, the “New Owners”).
In compliance with Section 13 of the recorded Operating Agreement by and between the City of Antioch and Licensee, dated April 8, 2021, the Licensee and the Transferor provided evidence and documentation supporting the New Owners' specia lized knowledge, experience, expertise, and ƱIJÍIJèĖÍīϙŜťÍæĖīĖťƅϙťĺϙťēôϙ
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The New Owners have reviewed the Operating Agreement and Cannabis Business Use Permit #19- 14 and have represented to the Transferor that they agree to all the terms and conditions therein and ſĖīīϙIJĺťϙæôϙŘôŗŪôŜťĖIJČϙÍIJƅϙıĺîĖƱèÍťĖĺIJŜϟ
In light of the foregoing, the Transferor and the New Owners would like to request an opportunity to appear at the next City Council meeting to seek Council’s approval of the proposed transfer of ownership.
Thank you in advance for your time and consideration. Please contact me with any further questions or concerns.
Sincerely,
_______________________
Adam Bierman
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____________
Adam Bierma
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(CONFIDENTIAL)
Summary of Prospective Owners of Cannabis License
2515 West 10th Street, Antioch, California 94509