Cities Index.
Agenda packet, regular meeting, first session

Antioch City Council
December 10, 2024

Document
Agenda packet, regular meeting, first session
Meeting
December 10, 2024
Body
Antioch City Council
Pages
9
Original file
22.8 MB
Text extracted from the city's file for reading and search. Open the original on www.antiochca.gov. That file is the official record.

WHEREAS, the City Council held a public meeting on December 10, 2024 an d considered all public comments received, the presentation by Ci ty staff, the staff report, and all other pertinent documents regarding the proposed request.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves a five-year extension of the project approvals for the Vesting Tentative Subdivision Map (VTSM 357-302-20) for condominium purposes, Fin al Development Plan, and Design Review for the Wild Horse Multifamily Project until January 11, 2030. ** ** ** **
I HEREBY CERTIFY the foregoing resolution was duly adopted by the Council of the City of Antioch at a regular meeting thereof held on the 10th day of December 2024.

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________ ________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
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Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: Request for Training and Travel – Cal Cities – Mayors and Council Members Academy

RECOMMENDED ACTION
It is recommended that the City Council authorize associated ex penditures for Mayor Bernal and Council Members District 2 Rocha and District 3 Frei tas to attend the Cal Cities – Mayors and Council Members Academy, January 22-24, 2025, in Sacramento.

FISCAL IMPACT
The estimated cost for registration, travel and lodging is $5,8 84.17. The City Council’s FY2024/25 General Fund budget has sufficient funds to cover the cost.

DISCUSSION
The City of Antioch Travel and Expense Policy for Elected and A ppointed Officials is attached as Attachment A. Contained therein the Authorization P rocess states:
“Overnight Travel by Elected Official shall be pre-approved by placing the item on the City Council Consent Calendar.” The League of California Cities brochure outlining the Academy is attached as background (Attachment B).

ATTACHMENTS
A. Travel and Expense Policy for Elected and Appointed Officials B. League of California Cities Brochure

r

EXHIBIT A
March 24, 2020
1 CITY OF ANTIOCH

TRAVEL AND EXPENSE POLICY

ELECTED AND APPOINTED OFFICIALS

PURPOSE
This document establishes the expense and reimbursement policy for all Elected and Appointed (non-employee) Officials of the City of Antioch. As Elected Officials, individuals may incur expenses related to the execution of their duties and responsibilities. These expenses may include the followi ng: personal vehicle use, commu nication needs (cell phones, internet, and personal p hone lines, newspaper subscript ions), and conferences and meetings related to the City's interests and/or business. As to Appointed Officials on the Administrative Appeals Board , Design Review Board, Economic Development Commission, Parks and Recreation Commission, Planning Commission, and Police Crime Prevention Commission, and other boards or committees established by the City Council there may be opportunities for individuals to attend educational seminars or meetings related to the City's interests and/or business as approved by the City Council. Therefore, this policy establishes procedures for requesting and receiving payment for expenses incurred while representing the City on official business.

ADOPTION AND IMPLEMENTATION
The Council is responsible for adopting the expense and reimbursement policy for Elected and Appointed Officials and for approving any subsequent policy revisions.

EXCEPTIONS
The City Council may approve exceptions to this policy on a case-by-case basis for special or unique circumstances.

I. PERSONAL VEHICLE USE
In recognition of the fact that Elected Officials may use their private vehicles while performing their duties, a monthly vehicle allowance will be pr ovided, as allowed pursuant to California Government Code section 1223. Vehicle al lowance shall cover all vehicle related expenses including but not limited to bridge tolls, routine parking fees, gasoline, wear and tear of personal vehicle, maintenance, and i nsurance. Elected officials receiving a monthly vehicle allowance shall be eligib le for mileage reimbursement for travel beyond a 75-mile radius from the City of Antioch City Hall based on mileage rate set by the IRS code. Reimbursement shall be for the incremental miles beyond the 75-mile radius.

In order to be eligible for the reimbursement allowance, Elected Officials shall annually provide proof of liability insurance to the City Clerk. The monthly cap on reimbursement $WWDFKPHQW$

EXHIBIT A
March 24, 2020
2 of automobile expenses for personal vehicle usage shall be as f ollows: Mayor: $450; Council Members: $350; City Clerk: $350; City Treasurer: $350.

II. COMMUNICATION EQUIPMENT AND SERVICES

In recognition of the fact that City Council members and other Elected and Appointed Officials have a significant responsibility to stay in touch wi th their constituents and City management employees, reimbursement of communication equipment shall be allowed for cell phone service and equipment, internet service and equipment, local and long distance telephone and fax line service and equipment. Individual council members and other elected and appointed officials will be responsible for establishing their own communication service providers and all bills for such service will be paid by the in dividual. The monthly cap on reimbursement of communication equipment and services shall b e as follows: Mayor $100; Council Members $50; City Clerk $50; City Treasurer $50. Any communication service expenditures beyond that amount will be borne by the individual elected official.

Ill. MEMBERSHIPS

The City Council shall decide which groups to join as an entity , such as the League of California Cities or the Antioch Chamber of Commerce, through C ity Council action including the budget process. Individual memberships in groups by Elected or Appointed Officials shall be the personal expense of those individuals unless otherwise approved in advance by the City Council.

IV. LOCAL CITY EVENTS

Elected City Officials may be reimbursed for the cost of attending local events related to the City's business upon completion of an expense report and detail ed documentation of expenses. City funds shall not be used to purchase alcohol or r eimburse Elected Officials for alcohol related costs, unless as part of a set price for th e event that happens to include alcohol. If a guest accompanies an Elected Official, only the cost of the Elected Official will be reimbursed. All reimbursement requests must include origina l itemized receipts and information on local city events attended.

V. CONFERENCES

During the budget process, the City Council shall appropriate a budget allotment for each Council Member’s travel. If a Council Member exceeds their budget allotment o r if the Council Member requests travel outside of the continental Unite d States, the City Council shall review the conference request at a regularly scheduled me eting and decide, through City Council action if attendance to any such conference is approved.

At least (60) days prior to the conference start date, Elected City Officials shall submit a Conference Profile to the City Manager that includes all conference-related travel including travel that is within the Council Members budget allotment. Th e Conference Profile will include but not be limited to:

EXHIBIT A
March 24, 2020
3 x Summary of how the Conference relates to the Vision and Strate gic Plan and City policy.
x Description of how the educati onal benefits of the conference will strengthen the Elected City Official’s ability to lead and serve in the City of Antioch. x Description of how the networki ng benefits of t he conference w ill strengthen the Elected City Official’s ability to lead and serve the City of Antioch. x Estimated cost of the conferenc e, and if applicable the cost of hotel, meals, mileage, airfare, and any other applicable cost.

The Conference Profile must be submitted to the City Manager (60) days prior to the conference start date in order to take advantage of discount pricing for conference, hotel, airfare, etc.

VI. TRAVEL

In recognition of the fact that Elected Officials may need to represent the City at conferences and meetings and may incur expenses in the course of their trav el, this policy establishes procedures for requesting and receiving payment for travel and travel-related expenditures.

(A) PROCEDURE

The key document in the administrative process is the Travel Authorization/Warrant Request (TA/WR). Besides ensuring that travel by Elected and Appointed Officials is conducted within this policy, the TA/WR summarizes the total cost of attending conferences, meetings, and seminars and provides documentation for cash advances, ve ndor payments and credit card purchases. General instructions for completing and processing this form are provided in a separate document.

(B) AUTHORIZATION PROCESSS
During the budget process, the City Council shall appropriate a budget allotment for each Council Members travel. If a Council Member exceeds their budget allotment or the Council Member is requesting travel outside of the continental United States, the City Council shall decide, through City Council action if attendance to any conference is approved.

After travel, the Travel Authorization report must be finalized. Finance will review for receipts and policy compliance.

(C) METHODS OF REIMBURSEMENT
There are three ways to request and receive payment for travel and travel- related expenditures: (1) advance payment, (2) reimbursement for actual expenditures, and (3) credit card usage.

(1) Advance payments: Elected Officials may request a cash advance for meals. For advance payment, the request must be submitted to th e Finance Department two weeks prior to the travel date for the Finance Department t o process such request.

EXHIBIT A
March 24, 2020
4 Advance payment must be request ed through TA/WR with a copy of the training, meeting or conference announcement as proof of official City business t rip. The advance will be within the IRS approved per diem rates for meals and incidental expenses (M&IE) for the location/area visited as listed in Publication 1542. The value of meals provided at conferences, training, or other travel programs will be deducted from the cash advance at the following rate:

Breakfast - 20% Lunch - 30% Dinner - 50%

Other items, such as conference registration, lodging, and air fare may be paid directly to the vendor in advance of travel.

Upon return from travel, all cash advances must be documented w ith original itemized receipts.

(2) Reimbursement: Elected and Appointed Officials shall be reimbursed for all eligible expenditures upon return from travel for items that have original receipts. A Travel Authorization/Warrant Request with original receipts will be paid by Finance within the regular accounts payable time schedule. Reimbursement claims should be submitted within 30 days from the return from travel, and no reimbursements may be made that cross over fiscal years.

(3) Credit Card Usage: Elected and Appoi nted Officials may use pers onal credit cards to pay for travel expenses. Original receipts must be included with the Travel Authorization Warrant Request to be eligible for reimbursement.

(D) ELIGIBLE EXPENDITURES

Meals and Incidental Expenses (M & IE)

• Meals: City funds shall not be used to purchase alcohol or reimburse Elected or Appointed Officials for alcohol related costs. Meal costs will be reimbursed as supported by original itemized receipts.

• Personal Meals: All expenditures must be documented and reimbursement will not exceed the meal schedule listed above.

• Business Meals: To qualify as a business meal, the identity of the participants and the business purpose of the discussion must be substantiated.

• Incidental Expenses: Those related to City business will be reimbursed at cost as supported by original receipts (e.g., tolls and taxi cabs).

In no event shall the reimbursement for meals and incidental expenses exceed the IRS approved per diem rates for the location visited as listed in Publication 1542.

• Lodging: The City will pay lodging expenses for Elected or Appointed

EXHIBIT A
March 24, 2020
5 Officials during official travel requiring one or more overnigh t stays. The City will pay for lodging for the evening preceding or subsequent to a meeting or business event when the Elected or Appointed Official woul d have to travel at unreasona bly early or late hours to reach his or her destination.

Elected or Appointed Officials shall make an effort to obtain l odging at or near the facility where official City business is t o take place to minimize t ravel time and transportation costs. The City will pay only for standard single rooms for ind ividual Elected Officials. If lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor . If conference rates are no t available, government rates must be requested. Lodging rates that are equal to or less than the government rates are presumed to be reasonable and hence reimbursable for purposes of this policy.

If a double room is requested by an Elected or Appointed Offici al because he or she is accompanied by a spouse or other person, the difference between the single and double room rate shall be considered the Elected or Appointed Official's personal expense.

Elected or Appointed Officials shall cancel any reservations fo r lodging they will not use.

Any charge for an unused reservation shall be considered the Elected or Appointed Official's personal expense unless failure to cancel the reservation was due to circumstances beyond the Elected Official's control.

• Personal Entertainment: No reimbursement will be made for personal entertainment.

• Guests: If a guest accompanies an Elected or Appointed Official, only the cost of the Elected or Appointed Official will be reimbursed. All costs above a single person will be borne by the Elected or Appointed Official.

• Discounts: If offered early registrations should be obtained whenever possible.

• Telephone/Internet: The City will pay for all City-related business telephone calls or internet use by an Elected or Appointed Offi cial while traveling on authorized City business. If approved prior to travel, the City may pay for personal internet use up to $5.00 per day for authorized overnight business travel within California and up to $10.00 per day for all other authorized overnight business travel.

• Transportation: All travel will be made by the method most cost effective for the City. Considerations such as time, distance t raveled and cost of transportation should be factors in arriving at the lowest cost.

Elected and Appointed Officials shall endeavor to book air trav el to take advantage of discounts and nonrefundable ticket fares where practical. All f lights shall be booked at coach class or equivalent level. Any additional costs incurred due to personal travel added on before or after the trip will be paid by the Elected or Appointed Official.

EXHIBIT A
March 24, 2020
6 Elected and Appointed Officials are encouraged to use their per sonal vehicles as transportation to and from airports. The cost of traveling fr om home to the airport will be paid for from monthly stipend. If a personal vehicle is left at the airport for more than one day, parking will be reimbursed per day based on long term parking rates or other transportation to and from the airport, whichever is less. Parking will not be reimbursed at the short term parking rate.

The use of rental vehicles is discouraged and shall be authoriz ed only when no other mode of transportation is available or when alternate transport ation would be more expensive or impractical. Elected or Appointed Officials must understand that the City's vehicle insurance coverage does not cover the individual driver of a rental car.

Therefore, the City Official shall confirm personal coverage un der their personal insurance or purchase additional insurance from the rental agen cy at their own expense. Rental vehicles shall be driven only by Elected or Appointed Officials included on the car rental agreement. Elected or Appointed Officials sha ll be reimbursed for reasonable taxi fare, airport van, or other public transportati on in order to travel from their destination airport to their hotel.

VII. REPORTING OF EXPENDITURES

If the City reimburses an Elected or Appointed Official for att ending a "meeting" as defined under the Brown Act 1, the Official shall provide a brief written or oral report regarding the "meeting" at the next regular meeting of the Council or applicable commission, board or committee to which the Official belongs. F or other educational seminars or events for which expenses were reimbursed by the Ci ty, the Official may provide a brief written or oral report at the next regularly sc heduled meeting of the Council or applicable commission, board or committee to which the Official belongs.

VIII. ACKNOWLEDGEMENT

After being sworn in, Elected or Appointed Officials will be re quired to sign a statement formally acknowledging receipt and acceptance of this policy.

1 The Brown Act (California Government Code section 54952.2) defi nes a meeting as including "any congregation of majority of the members of a legislative body at the same ti me and place to hear, discuss, or deliberate upon any item that is within the subject matter jurisdiction of the legi slative body or the local agency to which it pertains."

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L
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Brad Helfenberger, Parks and Recreation Director

APPROVED BY: Bessie Marie Scott, City Manager

SUBJECT: Approval of Awards for the 20 24-2025 Civic Enhancement Grant Program

RECOMMENDED ACTION

1. It is recommended that the City Council approve a:

x $2,800 grant to the Antioch Historical Society for construction of a historical bell-tower;
x $2,800 g r a n t t o t h e Antioch Police Activities League for Youth Sports programs;
x $300 grant to the Antioch Rotary Club for the Boys in Action program; x $1,750 grant to the Antioch Rotary Club for the Day of Empowering Girls event;
x $1,750 grant plus approximately $2,282 of in-kind City facility services to the Antioch Rotary Club for the King’s Conference for Underserved Male Youth; x $1,800 grant to Be Exceptional for Funds to Expand Youth Programs for people with disabilities;
x $4,800 grant to Bridge Builders for a New Generation for a Founders Dinner Fundraiser;
x $1,500 grant to Charles and Smith Health and Wellness for Housing and Resources for Veterans;
x $5,500 grant to Delta Veterans Group for the Veterans Day/ Memorial Day Ceremonies and the Veterans Banner Program;
x $2,800 grant to El Campanil Theater for theater technology upgrades; r
City Council Staff Report
December 10, 2024 Agenda Item #L 2
x $1,000 grant plus approximately $704 of in-kind City facility services to Facing Homelessness to provide supplies and resources to the unhoused; x $3,800 grant plus approximately $3,000 of in-kind City services to East Bay Forward Economic Development Association for a free community music festival;
x $2,300 grant to General Federation Women’s Club of Antioch to renovate the outdoor portion of the Women’s Club facility;
x $2,800 grant to Loaves and Fishes of Contra Costa for a hot meal program for unhoused and low-income residents;
x $2,800 grant to Mission Possible Community Development Center of Antioch for the Operation Impact youth program;
x $1,500 grant plus approximately $6,000 of in-kind City facility services to Prison from the Inside Out for an outreach program designed to strengthen the relationship between Antioch residents and the Antioch Poli ce Department;
x $1,800 grant plus approximately $1,000 of in-kind City facility services to RR Transitional Housing for the Fierce and Flourishing job readiness training program for youth;
x $1,800 grant to RR Transitional Housing for the Ignite Youth program; x $2,800 grant to SHARE Community for the Mobile Shower and Hygiene Service Program;
x $1,800 grant plus approximately $350 of in-kind City facility services to New Generation Equity/STEM4Real for a community STEM event; and x $1,800 grant to Team Jesus Outreach Ministries for solar panels to power refrigerated containers to distribute food to the community.

2. It is recommended that the City Council adopt the resolution co difying the City Council’s approval of the 2024-2025 Civic Enhancement Grants.

FISCAL IMPACT
The approved General Fund budget allocation for the Civic Enhan cement Grant Program is $50,000 for Fiscal Year 2024-2025.

DISCUSSION
The FY24-25 General Fund budget includes continued funding for the Civic Enhancement Grants Program to support community events and impr ovement projects that originate with Non-Profit organizations in Antioch. It is the City’s goal to assist Non- Profit organizations by creating and implementing a grant progr am to fund civic events and enhancement projects in an objective manner. The Parks and Recreation Commission makes final recommendations for grant approval to th e City Council, which ultimately authorizes the grant allocations.

City Council Staff Report
December 10, 2024 Agenda Item #L 3
The program also includes an option to request City facilities/ services as part of the application to allow organizations access without having to use awarded funds for this purpose. These in-kind requests are noted on the attached Exhib it A to the Resolution in the “Appx. Value of City Facilities/Services” column. The va lue of these services is in addition to the recommended funding amount.

Applications for the Civic Enhancement Grant Program were publi shed on September 13, 2024, and due October 14, 2024. The City received 28 applications for grant funding to support projects and/or programs in 2025. The City Council a uthorized $50,000 in FY24-25 to fund the Civic Enhancement Grant Program. The total amount of funding submitted in requests was $2,096,626. The Parks and Recreation Commission narrowed these requests to the $50,000 authorized by City Council.

At the Regular Meeting of November 21, 2024, the Parks and Recr eation Commission voted to recommend funding as detailed in the table on Exhibit A of the Resolution.

Following the approval of grant awards, staff will proceed with executing grant agreements and disbursement of grant funding.

ATTACHMENTS
A. Resolution
Exhibit A: 2024-25 Civic Enhancement Grant Awards Recommended by the Parks and Recreation Commission

ATTACHMENT A

RESOLUTION NO. 2024/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING CIVIC ENHANCEMENT GRANTS AS RECOMMENDED BY THE PARKS AND RECREATION COMMISSION FOR FISCAL YEAR 2024-25

WHEREAS, it is the City’s goal to assist nonprofit organizations by cre ating and implementing a grant program to fund civic events and enhanceme nt projects in an objective and efficient manner;

WHEREAS, the Fiscal Year 2024-25 General Fund Budget authorized funding for a community grant program;

WHEREAS, the Civic Enhancement Grant program includes the option to request City facilities and services;

WHEREAS, the City conducted an open process to accept grant applications and encouraged all community organizations to submit applications; and

WHEREAS, the Parks and Recreation Commission reviewed all applications a nd recommends approval and funding for 21 programs and projects th at support the community.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves the 2024-25 Civic Enhancement Grants as follows:

x $2,800 grant to the Antioch Historical Society for construction of a historical bell-tower;
x $2,800 g r a n t t o t h e Antioch Police Activities League for Youth Sports programs;
x $300 grant to the Antioch Rotary Club for the Boys in Action program; x $1,750 grant to the Antioch Rotary Club for the Day of Empowering Girls event;
x $1,750 grant plus approximately $2,282 of in-kind City facility services to the Antioch Rotary Club for the King’s Conference for Underserved Male Youth; x $1,800 grant to Be Exceptional for Funds to Expand Youth Programs for people with disabilities;
x $4,800 grant to Bridge Builders for a New Generation for a Founders Dinner Fundraiser;
x $1,500 grant to Charles and Smith Health and Wellness for Housing and Resources for Veterans;

x $5,500 grant to Delta Veterans Group for the Veterans Day/ Memorial Day Ceremonies and the Veterans Banner Program;
x $2,800 grant to El Campanil Theater for theater technology upgrades; x $1,000 grant plus approximately $704 of in-kind City facility services to Facing Homelessness to provide supplies and resources to the unhoused; x $3,800 grant plus approximately $3,000 of in-kind City services to East Bay Forward Economic Development Association for a free community music festival;
x $2,300 grant to General Federation Women’s Club of Antioch to renovate the outdoor portion of the Women’s Club facility;
x $2,800 grant to Loaves and Fishes of Contra Costa for a hot meal program for unhoused and low-income residents;
x $2,800 grant to Mission Possible Community Development Center of Antioch for the Operation Impact youth program;
x $1,500 grant plus approximately $6,000 of in-kind City facility services to Prison from the Inside Out for an outreach program designed to strengthen the relationship between Antioch residents and the Antioch Police Department; x $1,800 grant plus approximately $1,000 of in-kind City facility services to RR Transitional Housing for the Fierce and Flourishing job readiness training program for youth;
x $1,800 grant to RR Transitional Housing for the Ignite Youth program; x $2,800 grant to SHARE Community for the Mobile Shower and Hygiene Service Program;
x $1,800 grant plus approximately $350 of in-kind City facility services to New Generation Equity/STEM4Real for a community STEM event; x $1,800 grant to Team Jesus Outreach Ministries for solar panels to power refrigerated containers to distribute food to the community; and

BE IT FURTHER RESOLVED that Exhibit A is hereby attached to this resolution and incorporated by reference.

* * * * * * * * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f, held on the 10 th day of December, 2024, by the following vote:

AYES:

ABSENT:

ABSTAIN:

NOES:

____________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH

Exhibit A

2024-25 Civic Enhancement Grant Awards Recommended by the Parks and Recreation Commission

Name of Applicant
Requested
Amount
Recommended
Award
Appx. Value of City
Facilities/ Services Project Summary
Antioch Historical Society $6,500 $2,800 Construction of historical Bell-Tower Antioch Police Activities League $10,000 $2,800 Youth Sports Programs Antioch Rotary: Boys in Action $300 $300 Boys in action Antioch Rotary: Day of Empowering Girls $3,000 $1,750 Day of Empowering Girls Antioch Rotary Club: Kings Conference $3,000 $1,750 $2,282 Kings Conference Be Exceptional $5,000 $1,800 Classes for People with Disabilities Bridge Builders New Generation (BBNG) $15,000 $4,800 Founders Dinner fundraiser Charles and Smith Health & Wellness $40,000 $1,500 Housing & Resources for Veterans Chosen Sports Leagues, Inc $1,000,000 - Sports programs for youth Delta Veterans Group $10,000 $5,500
Veterans Day and Memorial Day Ceremonies/
Veterans Banner Program
El Campanil Theater Preservation Foundation $9,878 $2,800 Technology Upgrades for Theater Facing Homelessness $5,000 $1,000 $704 Supplies for Unhoused East Bay FEDA Music Series $19,000 $3,800 $3,000 Free Community Music Festival Genesis Church $100,000 - Youth Explosion Event
GFWC Women’s Club of Antioch $20,000 $2,300 Renovating Women’s Club Outdoor Space Grace Arms Holy Eve $30,000 - Holy Eve Halloween Alternative Event Helping The Youth Grow $500,000 - Youth Basketball and leadership Lincoln Families $5,000 - Middle school programs
Lively Stones Agency For Change $112,418 - Mentee Project for Underserved Youth Loaves and Fishes Of Contra Costa $5,000 $2,800 Hot Meal Program for unhoused and low income Misson Possible (MPCDCA) $22,000 $2,800 Operation Impact youth program Planned Parenthood Shata Diablo Inc $50,000 - Relocation to serve more of community Prison From The Inside Out $26,000 $1,500 $6,000 Strengthening relationship of APD and residents RR Transitional Housing: Fierce and Flourishing $7,600 $1,800 $1,000 Job readiness training for youth RR Transitional Housing: Ignite Youth $6,930 $1,800 Empowering youth SHARE Community $10,000 $2,800 Mobile Shower and Hygiene Service Program New Generation Equity STEM4REAL $25,000 $1,800 $350 STEM community Event Team Jesus Outreach Ministries $50,000 $1,800 Solar panels for Refrigeration Containers

Total $2,096,626 $50,000 $9,932

M
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Brad Helfenberger, Parks and Recreation Director

APPROVED BY: Bessie Marie Scott, City Manager
r

SUBJECT: Use Agreement with Congressm an DeSaulnier’s Office for Office Space at the Antioch Community Center

RECOMMENDED ACTION
It is recommended that the City Council approve the attached re solution authorizing the City Manager to enter into a lease agreement with Congressman D eSaulnier’s office for office space at the Antioch Community Center for the period of January 3, 2025 - January 2, 2027 in an amount not to exceed $1,000 per month for a total of $24,000.

FISCAL IMPACT
This action will result in an increase in revenue in the Recreation Special Revenue Fund in the amount of $24,000 for the period of January 3, 2025 through January 2, 2027.

DISCUSSION
Congressman Mark DeSaulnier was reelected to represent the 10 th Congressional District, which encompasses much of the City of Antioch, for the 2025-2027 Congressional Term. The 10 th Congressional District has utilized office space at the Antioch Community Center since January 2023. The space was prev iously used by the 9th Congressional District prior to district lines being redrawn following the 2020 Census.

Congressman DeSaulnier’s office desires to continue using the o ffice for the 2025-2027 Congressional Term. A new agreement is needed in order to allow for this use of space.

ATTACHMENTS
A. Resolution
B. Draft Agreement
C. Delineated Office Space Plans

ATTACHMENT A
RESOLUTION NO. 2024/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE

OFFICE OF CONGRESSMAN DESAULNIER FOR THE USE OF OFFICE SPACE AT

THE ANTIOCH COMMUNITY CENTER

WHEREAS, Congressman Mark DeSaulnier has been reelected as the Congressman to serve the 10th Congressional District;
WHEREAS, the 10th Congressional District encompasses the southern portion of Antioch;
WHEREAS, the office of Congressman DeSaulnier desires to continue to u tilize office space in the City of Antioch in order to better serve its constituents; WHEREAS, the space at the Antioch Community Center currently unitized by Congressman Mark DeSaulnier is an ideal location for this purpose; WHEREAS, the City of Antioch desires to lease the space to the Office of Congressman Mark DeSaulnier for this purpose;
WHEREAS, a new agreement is necessary to allow for the use of space; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch authorizes the City Manager to enter into a lease agree ment with Congressman Desaulnier’s office for office space at the Antioch Community C enter for the period of January 3, 2025 to January 2, 2027 in an amount not to exceed $ 1,000 per month for a total of $24,000 in a form approved by the City Attorney.

* * * * * * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting th ereof, held on the 10th day of December, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

___________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
District Office Lease Amendment - Instructions
x The Member/Member-elect is required to personally sign lease documents. x A District Office Lease Attachment (“Attachment”) for the 119th Congress must accompany this Amendment.
x Prior to either party signing a District Office Lease Amendment, the Member/Member-elect must submit the proposed Amendment, accompanied by the District Office Lease Attachment for the 119th Congress (“Attachment”), to the Office of the Administrative Counsel (“Administrative Counsel”) via e-mail in PDF form ([email protected]) or fax (202-226-0357) for review and approval.
x If approved, Administrative Counsel will advise the parties that they can execute the lease documents. If changes are necessary, Administrative Counsel will contact the office of the Member/Member-elect. The Member/Member-elect will work with the lessor to incorporate all necessary edits to the lease documents. The parties must resubmit revised lease documents to Administrative Counsel until Administrative Counsel approves the lease documentation package. x After both parties have executed an approved Lease Amendment, accompanied by the Attachment, a copy must be submitted to Administrative Counsel via e-mail in PDF form ([email protected]) or fax (202-226-0357) for final countersignature and processing. x Lessor must complete a U.S. House of Representatives Substitute W-9 and ACH Vendor/Miscellaneous Payment Enrollment Form to allow the House Office of Finance to initiate monthly rental payments pursuant to an approved lease. This form should be submitted along with the completed lease packet. Questions regarding the form should be directed to the Office of Finance ([email protected]; 202-226-2277).

Instructions for completing the District Office Lease Amendment (“Amendment”):
x Section 1 – Insert the time period covering the previous lease that is being amended and the office’s street address, including the city, state and ZIP. x Section 2 – Insert the new termination date (if the lease is being extended). The Amendment must terminate on or before January 2, 2027. If the purpose of the Amendment is not to change the terminate date, insert “N/A” in the space provided.
x Section 3 – Insert the amount of monthly rent for the extended term. In the blank space, insert any changes or additions to the terms of the lease. If there are no other changes to your existing lease, write “NONE” in the space provided.

THE OFFICE OF THE ADMIISTRATIVE COUNSEL MUST APPROVE THE DISTRICT OFFICE LEASE AMENDMENT AND ATTACHMENT PRIOR TO SIGNATURE.

The term for a District Office Lease Amendment for the 119th Congress may not commence prior to January 3, 2025.

A Member/Member-elect should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 119th Congress, leases should end on January 2, 2027, rather than December 31, 2026.
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Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Brad Helfenberger, Parks and Recreation Director

APPROVED BY: Bessie Marie Scott, City Manager

SUBJECT: Memorandum of Understanding with the Antioch Friends of Senior s for Charitable Bingo Operations at the Antioch Senior Center

RECOMMENDED ACTION
It is recommended that the City Council adopt the attached resolution:

1. Approving a Memorandum of Understanding with the Antioch Fri ends of Seniors for Charitable Bingo Operations at the Antioch Senior Center; and

2. Authorizing the City Manager to execute the agreement.

FISCAL IMPACT
There will be no direct fiscal impact to the City of Antioch as a result of this action. The bingo program is estimated to generate $4,500-$9,000 annually, which will benefit the Antioch Friends of Seniors.

DISCUSSION
For many years, bingo games have been a staple program of the Antioch Senior Center.

Under Article IV, Section 19 of the California Constitution, ga mes of bingo must be conducted by a 501c3 charitable organization. Prior to the COVI D-19 Pandemic, the bingo games were conducted by a 501c3 charitable organization that is no longer active.

Since April 2023, bingo games at the Antioch Senior Center have been conducted by the Antioch Historical Society under a Memorandum of Understanding approved by City Council at the Regular Meeting of March 28, 2023. However, this was intended to be a temporary arrangement until a new 501c3 organization could be f ormed solely for the purposes of supporting programs and activities at the Antioch S enior Center. This has now occurred with the formation of the “Antioch Friends of Seniors” earlier this year. They are now ready to take over operation of the bingo program. r

Antioch City Council Report
December 10, 2024 Agenda Item #N 2
Under the proposed MOU, the Anti och Friends of Seniors will beg in operating bingo games at the Antioch Senior Center. Initially, the games will be held once per week each Thursday from 1pm-3pm and may expand to include Mondays. Cards cost $1 each and players typically purchase anywhere from two to ten cards. Door prizes are also provided.

Ten games are played over a two-hour period with cash prizes ra nging from $10-$20.

Games are open to the public for anyone ages 18 and older.

ATTACHMENTS
A. Resolution
B. Memorandum of Understanding

ATTACHMENT A
RESOLUTION NO. 2024/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING A MEMORANDUM OF UNDERSTANDING WITH ANTIOCH FRIENDS

OF SENIORS REGARDING CHARITABLE BINGO OPERATIONS AT THE ANTIOCH SENIOR CENTER.

WHEREAS, bingo games have been a staple program at the Antioch Senior Center for many years;
WHEREAS, under Article IV, Section 19 of the California State Constitu tion, games of bingo must be conducted by a 501c3 charitable organization; WHEREAS, the Antioch Friends of Seniors is a new 501c3 charitable organization formed to support programs and activities at the A ntioch Senior Center; and
WHEREAS, the Antioch Friends of Seniors desires to conduct games of bi ngo at the Antioch Senior Center.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:

1. Approves a Memorandum of Understanding with the Antioch Frien ds of Seniors for Charitable Bingo Operations at the Antioch Senior Center; and

2. Authorizes the City Manager to execute the agreement in a form approved by the City Attorney.
* * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting th ereof, held on the 10th day of December, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
82595.00019\40831583.6

Page 1 of 9 ends

MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

CITY OF ANTIOCH
AND

ANTIOCH FRIENDS OF SENIORS

REGARDING CHARITABLE BINGO OPERATIONS
This Memorandum of Understanding (“MOU”) is entered into on thi s __ day of __________, 2024, by and between the CITY OF ANTIOCH, a California municipal corporation (“City”), and ANTIOCH FRIENDS OF SENIORS, a 501c3 non-profit corporation (“Op erator”). City and Operator are sometimes referred to herein individually as a “Pa rty” and collectively as the “Parties.” This MOU is intended to set forth the basic terms o f the agreement between Operator and the City for the operation of games of bingo at the Antioch Senior Center, located at 415 W 2nd St, Antioch, CA 94509 (the “Pr ogram”) administered by Operator with the assistance of the City.

RECITALS
WHEREAS, Operator is a non-prof it agency that seeks to support programs and activities at the Antioch Senior Center;
WHEREAS, Operator’s target populations include senior citizen residents of the City generally; WHEREAS, the City has a demonstrated commitment to providing se rvices to seniors and the wider Antioch community;
WHEREAS, the City desires to increase City services available t o seniors and the wider Antioch community;
WHEREAS, the City is empowered by Article IV, Section 19 of the California Constitution to authorize, by ordinance, the operation of games of bingo within its jurisdiction; WHEREAS, Antioch Municipal Code Title 5, Chapter 15 (Bingo Games) authorizes games of live bingo to be played on limited days and times; and
WHEREAS, Operator desires to operate games of bingo at the Antioch Senior Center through the Program, in conformance with the Antioch Municipal Code and Cal ifornia Penal Code Section 326.5.

NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and adequacy of which is hereby acknowledged, the Parties hereto agree as follows:

1. Incorporation of Recitals. Th e recitals above are true and co rrect and are hereby incorporated herein by this reference.
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82595.00019\40831583.6

Page 2 of 9 ends

2. Operator agrees to:

A. Operate the Program in a good and professional manner, and in full conformance with the requirements of City and State law, including but not limited t o Antioch Municipal Code Title 5, Chapter 15 and California Penal Code Section 326.5.

B. Provide games of live caller bingo up to twice per week, on Mondays and Thursdays between the hours of 1:00 P.M. and 3:00 P.M.

C. Oversee quality control of the Program, including but not li mited to ensuring compliance with City and State law by its volunteers and employees.

D. Only take possession of the Antioch Senior Center one hour prior to, during, and thirty minutes after (12:00 P.M. to 3:30 P.M.) any live bingo operations under this MOU, in order to set up, operate, and concl ude such bingo operations, and sub ject to all terms and conditions of the Donation of Use and Facility Use Terms Addend um set forth in Exhibit “A” to this MOU, attached hereto and incorporated by reference herein.

3. Operator shall not:

1. Conduct or allow to be conducte d any games of bingo under the Program more than twice per calendar week (excepting any special annual events coordinated between the City and Operator pursuant to Antioch Municipal Code section 5-15.12(a)).

2. Limit participation in any g ames of bingo under the Program based on membership in Operator’s organization. All games must be open to the public.

3. Allow minors to par ticipate in any bingo game.

4. Other than security personnel, pay any profit, wage, or sala ry from any bingo game to any person.

5. Permit any person to operate or staff any game of bingo who is not a member of Operator’s organization.

6. Exclude any person on the grounds of race, sex, creed, color , religion, national origin, or other protected class from participating in or enjoying the benefits of the Program.

7. Subject any person to discrimination on the grounds of race, sex, creed, color, religion, national origin, or oth er protected class in any acti vities, programs, or employment supported by this MOU.

E. Track the number of seniors served, average attendance, priz e amounts, and net proceeds from bingo games, and provide reports to City as may be requested.

82595.00019\40831583.6

Page 3 of 9 ends

4. The City agrees to:

A. Only for as long as this MOU is in effect and subject to availability, donate the use of those designated portions of the Antioch Senior Center set forth in E xhibit A to the Operator to run the Program in conformance with the requirements of City and State law, including but not limited to Antioch Municipal Code Title 5, Chapter 15 and C alifornia Penal Code Section 326.5.

B. Offer the operator the opportunity to promote the Bingo pro gram in the Antioch Senior Center Newsletter the “Rivertown Report,” the City’s Recreation Guide, City Website, and City’s social media subject to availability and approval by the City Manager or designee.

5. Release of Liability: Operator hereby releases, waives, an d discharges the City, the City Council, members of the City Council, and its officials, directors, officers, employees, volunteers, agents or assigns (collectively, “Released Parties”) from and a gainst any and all claims, liens, agreements, contracts, actions, suits, costs, attorneys’ fees, damages, judgments, orders and liabilities of whatever kind or nature in law, equity or otherwise, whether now known or unknown, suspected or unsuspected, and whether or not concealed or hidden (collectively, “Claims”) arising out of or in any manner related to this use of the City Property. Operator knowingly and voluntarily waives any and all rights and benefits conferred upon Operator by the provisions of Section 1542 of the California Civil Code or by any similar law or provision, which Section reads as follows:

“A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE

CREDITOR OR THE RELEASING PARTY DOES NOT KNOW OR SUSPECT

TO EXISTS IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE

RELEASE AND THAT, IF KNOWN BY HIM OR HER WOULD HAVE

MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.”

6. Indemnification. To the fu llest extent permitted by law, O perator shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of a ny kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Operator, its officials, officers, employees, subcontractors, or agents in connection with the performance of this MOU, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Operator's obligation to indemnify shall n ot be restricted to insurance proceeds, if any, received by Op erator, the City, its officials , officers, employees, agents, or volunteers. This provision shall survive any termination or expiration of this MOU.

7. Effective Date and Term. Thi s MOU shall become operational and effective as of the date first set forth above and will remain in effect for two years f rom the effective date, unless terminated earlier in accordance with Section 8 of this MOU. Th e term of this MOU may be renewed by written amendment between the parties, unless a Party provides notice of non-renewal to the other Party prior to the end of the then-current term.

82595.00019\40831583.6

Page 4 of 9 ends

8. Termination and Modification. Either Party may terminate th e MOU at any time by giving thirty days prior written notice to the other Party specifying the date of termination. The City may immediately terminate this MOU by written notice specifying the date of termination for breach by Operator of its obligations hereunder. This MOU may only be modified in a writing signed by both Parties.

9. Insurance. The Operator sha ll maintain insurance through the life of this MOU as required in Exhibit “B” to this MOU, attached to this MOU and incorporated herein by reference.

10. Entire Agreement. This MOU represents the entirety of the agreement of the Parties with respect to the subject matter hereof.

11. Authority. The persons signing this MOU hereby warrant tha t he or she has the authority to bind the Party for which he or she is signing.

12. Severability. If any provision of this MOU shall be determ ined by a court of competent jurisdiction to be invalid, illegal, or unenforceable, that portion shall be deemed severed from this MOU and the remaining parts shall remain in full force as thoug h the invalid, illegal, or unenforceable portion has never been part of this MOU.

13. Governing Law and Venue. This MOU shall be governed by the l a w s o f t h e S t a t e o f California without regard to conflicts of laws principles. Venue shall be in Contra Costa County, California.

14. Counterparts. This MOU may be executed in two or more coun terparts, each of which shall be deemed an original but all of which together shall constitute one and the same MOU.

15. Electronic Signatures. The Parties hereto hereby agree tha t electronic signatures are acceptable and shall have the same force and effect as original wet signatures.

[attached behind this page]

82595.00019\40831583.6

Page 5 of 9 ends

SIGNATURE PAGE TO

MEMORANDUM OF UNDERSTANDING

BY AND BETWEEN

CITY OF ANTIOCH
AND

ANTIOCH FRIENDS OF SENIORS

REGARDING CHARITABLE BINGO OPERATIONS

IN WITNESS WHEREOF, the Parties hereto have the authority to execute this MOU on the date as written below.

OPERATOR:

ANTIOCH FRIENDS OF SENIORS CITY OF ANTIOCH

By: ______________________________ By: ___________________ _____________ June Miles, President Bessie Marie Scott
City Manager

Date: ______________________________ Date: __________________ _____________

ATTEST: A T T E S T :

By: _____________________________ By: ____________________ ____________ Melissa Rhodes
Its: _____________________________ City Clerk

ANTIOCH FRIENDS OF SENIORS
Contact:

JUNE MILES

PRESIDENT
415 W. 2
nd S t r e e t . A P P R O V E D A S T O F O R M :

ANTIOCH, CA 94509
925-779-7074
a n t i o c h f r i e n d s o f s e n i o r s . c o m B y : ________________________________ Thomas Lloyd Smith
City Attorney

The City of Antioch Contact:

BRAD HELFENBERGER

PARKS AND RECREATION DIRECTOR
4703 LONE TREE WAY
ANTIOCH, CA 94531
925-779-7078
[email protected]
82595.00019\40831583.6

Page 6 of 9 ends

EXHIBIT A

DONATION OF USE AND FACILITY USE TERMS ADDENDUM

1. DEFINITIONS
“City Facility” means and refers to that certain City property commonly referred to and identified as the Antioch Senior Center, located at 415 W 2nd St, Antioch, CA 94509. “Services” means the administration and operation of games of l ive-caller bingo by Operator and Operator’s personne l, as well as attendant plannin g, set-up, and tear-down activities.

All other defined terms set fort h in the Memorandum of Understa nding between the City and Operator, to which this Exhibit A is attached (“MOU”), are incorporated as though fully set forth herein.

2. OPERATOR SHALL:

a. Be permitted to utilize the City Facility to provide Services o n the dates and times as specified in the MOU, or as otherwise agreed to by both parties in writing. Operator shall only use that portion of the City Facility as designated by City staff for Operator’s use. City staff may expand, limit, or remove from use by Operator any and all portions of the City Facility by later written designation.

b. Provide all prizes and other inci dental items, to be paid for w ith proceeds from the Services.

c. Ensure that the Operator or Oper ator’s personnel performing Ser vices at the City Facility:

i. Meet any requirements for background checks (through the Depart ment of Justice or other background check resource), required education or professional certification, and required insura nce, as applicable. The City will conduct required background screenings for any volunteers conducting Bingo games at the Senior Center.

ii. Use the City Facility in a manner compliant all rules, regulations and policies of the City applicable to the City Facility.
iii. Assist in setting up or breaking down equipment used in the Cit y Facility for providing Services, unless otherwise allowed by the City.

iv. Notify the City in writing of:

1. Damage to the property or unsaf e conditions resulting from, or discovered during, performance of Services;

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Page 7 of 9 ends

2. Conditions at the City Facility that require repair or maintena nce in order to conduct Services;

3. Vandalism, damage, or unsafe conditions at the City Facility th at are discovered by the Operator upon arrival at or during the use of the City Facility.

d. Cooperate fully with all reasonable requests from City staff.

e. Use the City Facility for performance of the Services and the Program, and for no other purpose.

f. Conduct the Services at the City Facility, at all times, in a safe, orderly and professional manner so as not to create a disturbance or nuisance, and so as not to impact any other uses of the City Facility or other City property, or to bother or harass any persons present at the City Facility.

2. THE CITY OF ANTIOCH SHALL:

a. During the term of the MOU, donate to Operator the use of those portions of the City Facility designated by staff on the dates and times as specifie d i n t h e M O U , o r a s approved in advance and in writing by the City Manager or the C ity’s Parks and Recreation Director or designee, and allow the Operator to use such portions of the City Facility as further specified herein at no cost for such use.

b. Upon request, subject to availa bility and approval by the City Manager, City’s Parks and Recreation Director or design ee, allow the Operator to use specified City desks, tables, chairs, and other equipment at the City Facility, as reasonably necessary for the provision of the Services.

c. Keep the City Facility in good re pair and in a condition reason ably suitable for the Operator to perform Services, in cluding the City’s provision of maintenance and janitorial services.
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Page 8 of 9 ends

EXHIBIT B
INSURANCE REQUIREMENTS.

Before beginning performance under this MOU, Operator, at its o wn cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this MOU by Operator a nd its agents, representatives and employees. Operator shall provide proof satisfactory to City of such insurance that meets the requirements of this section a nd under forms of insurance satis factory in all respects to the City.

Operator shall maintain the insurance policies required by this section throughout the term of this MOU. Verification of the required insurance shall be submitted and made part of this MOU prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:

1.1 Commercial General Liability (CGL ): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and persona l & advertising injury with li mits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the ge neral aggregate limit shall apply separately to this project/location or the general aggregate li mit shall be twice the required occurrence limit.

1.2 Automobile Liability Insurance. ISO Form Number CA 00 01 covering any auto (Code 1), or if Operator has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

1.3 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

1.4 Other Insurance Provisions . Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:

1.4.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Operator including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Operator’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.

1.4.2 Primary Coverage. For any claims related to this contract, the Operator’s insurance coverage shall be primary insurance as respects the C ity, its officers, officials, employees, and volunteers. Any insurance or self-insurance main tained by the City, its officers, officials, employees, or volunteer s shall be excess of the Oper ator’s insurance and shall not contribute with it. This require ment shall only apply to the C GL and Automobile Liability Insurance policies specified above.
82595.00019\40831583.6

Page 9 of 9 ends

1.4.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

1.4.4 Waiver of Subrogation. Operator hereby grants to City a waiver of any right to subrogation which any insurer of said Operator may acquire a gainst the City by virtue of the payment of any loss under such insurance. Operator agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provis ion applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.

1.4.5 Deductibles and Self-Insu red Retentions. Any deductibles or self-insured retentions must be declared to a nd approved by the City. The C ity may require the Operator to purchase coverage with a lower d eductible or retention or provi de proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

1.4.6 Claims made policies. If any of the required policies provide claims-made coverage:

1.4.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

1.4.6.2 Insurance must be maintained and evidence of insurance must be provided for the entire term of the contract.

1.4.6.3 If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior t o the contract effective date, the Operator must purchase “extended reporting” coverage for a mini mum of five (5) years after completion of the term of the agreement.

1.5 Certificate of Insurance and Endorsements. Operator shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning sha ll not waive the Operator’s obli gation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

O
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: Response to Grand Jury Report No. 2405,
“Challenges Facing the City of Antioch” Addendum

RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:

1. Approving an addendum to specific Findings and Recommendatio ns identified in the Grand Jury Noncompliance letters dated October 3, 2024 in r esponse to the Findings and Recommendations resulting from the 2023-2024 Contr a Costa County Civil Grand Jury report of June 12, 2024 entitled: “Challenges Facing the City of Antioch” Addendum (Exhibit 1); and

2. Authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.

FISCAL IMPACT
Responding to the Grand Jury report required staff time. Fiscal impacts of implementing the recommendations in the report are not yet identified.

DISCUSSION
In June 2024, the City of Antioch received the attached Grand J ury report entitled, “Challenges Facing the City of Antioch ”. On September 10, 2024, the City Council discussed and approved the attached response, by Resolution 202 4/124, to the Grand Jury Report 2405 that was subsequently submitted to the Grand Jury.

On October 7, 2024, the City received two letters, both dated O ctober 3, 2024, from the Grand Jury requesting additional information be provided for noncompliant responses to Findings 6 and 13, and Recommendations 1 through 5. Staff is r equesting City Council provide additional information to clarify the original responses provided at the September 10th City Council meeting.

On November 12, 2024 (Attachment B) and November 26, 2024 (Attachment C), the City Council provided responses to the Grand Jury’s request for additional information. Staff r
Antioch City Council Report
December 10, 2024 Agenda Item #O 2

have prepared the response based on direction provided by Counc il and is seeking approval of response.

ATTACHMENTS
A. Resolution
Exhibit 1 to Resolution – 2405 Grand Jury Response Addendum Letter B. Staff Report from November 12, 2024 Council Meeting
C. Staff Report from November 26, 2024 Council Meeting

ATTACHMENT “A”

RESOLUTION NO. 2024/***

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AN

ADDENDUM TO PREVIOUS RESPONSES PROVIDED TO CONTRA COSTA

COUNTY CIVIL GRAND JURY AND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT EXPLANATORY RESPONSES TO GRAND JURY REPORT NO. 2405 -

CHALLENGES FACING THE CITY OF ANTIOCH
WHEREAS, the City of Antioch received Contra Costa County Civil Grand Ju ry (Grand Jury) Report No. 2405 – “Challenges Facing the City of Antioch”; WHEREAS, a written response to the Grand Jury is required under Califo rnia Penal Code § 933.05 (b);
WHEREAS, on August 27, 2024, the City Council adopted a resolution approving a written response to the Grand Jury report: “Challenges Facing the City of Antioch” and authorized the Mayor to sign it;
WHEREAS, on September 11, 2024, the City Council ’s response was submitted in writing to the Grand Jury; and
WHEREAS, the City received two letters, both dated October 3, 2024, fr om the Grand Jury requesting additional information for non-compliant responses to Findings 6 and 13 and Recommendations 1 through 5.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:

1. Approves an addendum to specific Findings and Recommendation s identified in the Grand Jury Noncompliance letters dated October 3, 2024, in response to the Findings and Recommendations resulting from the 2023-202 4 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled : “Challenges Facing the City of Antioch” Response Addendum (Exhibit 1), and

2. Authorizes the Mayor to sign and submit it to the Contra Cos ta County Civil Grand Jury.

* * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting there of, held on the 10 th day of December 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT 1

Page 1 of 4 ends

December 10, 2024

The Honorable Terri Mockler
Presiding Judge of Contra Costa County Superior Court
725 Court Street
PO Box 431
Martinez, CA 94553-0091

Re: City of Antioch Response to 2023-2024 Contra Costa Civil Grand Jury Report No. 2405: Challenges Facing the City of Antioch - Addendum

Dear Judge Mockler,

On October 4, 2024, the City of Antioch received two letters from Mr. Ed Sarubbi regarding the City’s response to Grand Jury Report 2405, Challenges Facin g the City of Antioch.

According to Mr. Sarubbi, the Grand Jury found that the City’s responses to specific Findings and Recommendations provided on September 11, 2024, di d not comply with the requirements of Section 933.05 of the California Penal Code.

The identified Findings were Findings 6 and 13. The Grand Jury requires an explanation be included with the City’s original response of “The City disagrees with this finding”.

The Addendum to these Findings is here below.

F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).

The response to this Finding is as follows:

The City disagrees with this finding. The Mayor and certain City Council members do not believe that they have overstepped their authority regarding personnel matters which are under the purview of the City Manager and Human Resou rces. We have instructed the City Manager to send a separate communication with correspondence from our Human Resources Department concerning the employment matter involving the Public Works Director that will demonstrate that there was no interference on the part of the City Council. This information will include a timel ine and fact pattern regarding the termination in the employment matter referenced, to the extent that the information is disclosable under personnel rules. As noted, in cluded in the City of Antioch’s Municipal Code under Title 2: Administration is § 2-2 .10 Council Interference, which includes that the Council must work solely with the City Manager to deal with administrative services, and the Council commits t o abide by this and to EXHIBIT 1

Page 2 of 4 ends

refrain from interfering with the carrying out of city operations under the administration of the City Manager.

F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.

The response to this Finding is as follows:

The City disagrees with this finding. The City of Antioch has historically always had a vacancy rate near its current levels. The new City Manger wil l be completing a vacancy review during the upcoming budget cycle to assess the o perational needs of each department and review open positions for both relevancy and necessity going forward. As a follow up to this response, information will be sent to you which shows vacancy rates over time, once gathered and analyzed. The Council has funded certain positions and directed city staff to fill these, and they have not always done so, for example when additional code enforcement officers where authorized.

In addition, the City Managers has had to requests that some po sitions be posted once she arrived and states various reasons hiring has not occurred which relate to operations and the needs of departments, as well as other facto rs the make recruitment and retention challenging. The process of hiring a nd recruitment of employees and the timeline for such does not include council di rective and is an administrative function of the City Manager. When the Council does contribute it is for initiatives to recruit staff to our city, like the Incentive Bonus to hire policer officers after the Antioch Police Department began to lose officers due to the investigation involving some of its members began in 2023. Too, the City has a reserve fund balance due to the salary savings created because of positions which have been funded, yet not hired. Note that the City had compaction issue s in its Public Works Department which impacted the recruitment and retention in that a r e a , a n d w e directed the City Manager at that time to investigate this two years ago. Too, the Council has not seen a General Plan update for years and we are unsure of what type of staffing is needed for the City, thus we must rely on t he City Manager to oversee this function and report back to us when she needs support.

The Grand Jury also requested additional information be provide d on

Recommendations 1 through 5. The Addendum to these responses is here below.

R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.

The response to this Recommendation is as follows:

The City agrees with this recommendation. A new City Manager was hired and began on October 7, 2024. A detailed summary of the process wi ll be provided to you in a separate communication as the information is being compiled at this time.

EXHIBIT 1

Page 3 of 4 ends

R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.

The response to this Recommendation is as follows:

The City agrees with this recommendation. Again, we note that included in the City of Antioch’s Municipal Code under Title 2: Administration is § 2-2.10 Council Interference, which states that the Council must work solely with the City Manager to deal with administrative services, and the Council commits to a bide by this and to refrain from interfering with the carrying out of city operations under the administration of the City Manager.

R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.

The response to this Recommendation is as follows:

The City agrees with this recommendation. The City Manager was hired and began on October 7, 2024. One of the priorities that we have set for her is to address the recruitment and appointment of permanent department heads to fi ll current department head vacancies. She will need time to assess the current issues and will work to have permanent department heads appointed and in place over the next year.

R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.

The response to this Recommendation is as follows:

The City agrees with this recommendation. The Council has instructed the City Manager to complete a comprehensive operational assessment for each department over the next year, and to report back to Council on the findings and recommendations and interventions needed which come out of this undertaking.

R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions.

The response to this Recommendation is as follows:

The City agrees with this recommendation. The City Manager will work with the City Attorney to hold a series of training sessions on the Brown Act requirements no later than the end of Quarter 1, 2025 for the Mayor, City Council mem bers and relevant EXHIBIT 1

Page 4 of 4 ends

city employees, as well as all official Boards and Committees o f the City of Antioch.

In addition, the City Manager will work with the City Attorney to hold a Public Records Act Training for the Mayor, City Council members and relevant c ity employees, as well as all official Boards and Committees of the City of Antioch.

On behalf of the City of Antioch, we are committed to working i n partnership with Contra Costa Board of Supervisors in acknowledging of both the Civil G rand Jury findings and recommendations. We trust the Grand Jury will find these responses comprehensive and helpful in this matter.

Sincerely yours,

Lamar A. Hernandez-Thorpe
Mayor, City of Antioch

cc: Joanne Sarmento, 2023-2024 Contra Costa County Civil Grand Jury Foreperson Antioch City Council
Bessie Marie Scott, City Manager
Thomas Lloyd Smith, City Attorney, City of Antioch


Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 12, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: Response to Grand Jury Report No. 2405,
“Challenges Facing the City of Antioch” Addendum

RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:

1. approving an addendum to specific Findings and Recommendations identified in the Grand Jury Noncompliance letters dated October 3, 2024 in r esponse to the Findings and Recommendations resulting from the 2023-2024 Contr a Costa County Civil Grand Jury report of June 12, 2024 entitled: “Chal lenges Facing the City of Antioch” Addendum (Exhibit 4) and

2. authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.

FISCAL IMPACT
Responding to the Grand Jury report required staff time. Fiscal impacts of implementing the recommendations in the report are not yet identified.

DISCUSSION
In June 2024, the City of Antioch received the attached Grand J ury report entitled, “Challenges Facing the City of Antioch” (Exhibit 1). On Septem ber 10, 2024, the City Council discussed and approved the attached response, by Resolu tion 2024/124, to the Grand Jury Report 2405 that was subsequently submitted to the Grand Jury (Exhibit 2).

On October 7, 2024, the City received two letters, both dated O ctober 3, 2024, from the Grand Jury requesting additional information be provided for noncompliant responses to Findings 6 and 13, and Recommendations 1 through 5 (Exhibit 3). Staff is requesting City Council provide additional information to clarify the orig inal responses provided at the September 10th City Council meeting.

Per Section 933.05 of the California Penal Code, the City’s res ponses to the following were noncompliant and require additional explanation:
r
$77$&+0(17%
Antioch City Council Report
1RYHPEHU, 2024 Agenda Item# 2
F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).
(Original) Response The City disagrees with this finding.

F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.
(Original) Response The City disagrees with this finding.

R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.
(Original) Response The City agrees with this recommendation.

R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.
(Original) Response The City agrees with this recommendation.

R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.
(Original) Response The City agrees with this recommendation.

R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.
(Original) Response The City agrees with this recommendation.

Antioch City Council Report
1RYHPEHU, 2024 Agenda Item # 3
R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions. (Original) Response The City agrees with this recommendation.

ATTACHMENTS
A. Resolution
Exhibit 1 Grand Jury Report 2405 – Challenges Facing the City of Antioch Exhibit 2 Original Grand Jury Response - 2405
Exhibit 3 Grand Jury Noncompliant Letter – Request for Addition al Findings Information and Grand Jury Noncompliant Letter – Request for Ad ditional Recommendations Information
Exhibit 4 Response Addendum
ATTACHMENT “A”
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING AN

ADDENDUM TO PREVIOUS RESPONSES PROVIDED TO CONTRA COSTA

COUNTY CIVIL GRAND JURY AND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT EXPLANATORY RESPONSES TO GRAND JURY REPORT NO. 2405 -

CHALLENGES FACING THE CITY OF ANTIOCH

WHEREAS, the City of Antioch received Contra Costa County Civil Grand Ju ry (Grand Jury) Report No. 2405 – “Challenges Facing the City of Antioch” (Exhibit 1); WHEREAS, a written response to the Grand Jury is required under Califo rnia Penal Code § 933.05 (b);
WHEREAS, on August 27, 2024, the City Council adopted a resolution approving a written response to the Grand Jury report: “Challenges Facing the City of Antioch” and authorized the Mayor to sign it;
WHEREAS, on September 11, 2024, the City Council’s response was submit ted in writing to the Grand Jury (Exhibit 2);
WHEREAS, the City received two letters, both dated October 3, 2024, fr om the Grand Jury requesting additional information for noncompliant r esponses to Findings 6 and 13 and Recommendations 1 through 5 (Exhibit 3).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:

1. approves an addendum to specific Findings and Recommendation s identified in the Grand Jury Noncompliance letters dated October 3, 2024, in response to the Findings and Recommendations resulting from the 2023-202 4 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled: “Challenges Facing the City of Antioch” Response Addendum (Exhibit 4), and

2. authorizes the Mayor to sign and submit it to the Contra Cos ta County Civil Grand Jury.

* * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting thereof, held on the 22nd day of October 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT 1

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Page 1 of 3 ends

EXHIBIT 4
October XX, 2024
The Honorable Terri Mockler
Presiding Judge of Contra Costa County Superior Court
725 Court Street
PO Box 431
Martinez, CA 94553-0091
Re: City of Antioch Response to 2023-2024 Contra Costa Civil Grand Jury Report No. 2405: Challenges Facing the City of Antioch - Addendum Dear Judge Mockler,
On October 4, 2024, the City of Antioch received two letters from Mr. Ed Sarubbi regarding the City’s response to Grand Jury Report 2405, Challenges Facin g the City of Antioch.

According to Mr. Sarubbi, the Grand Jury found that the City’s responses to specific Findings and Recommendations provided on September 11, 2024, di d not comply with the requirements of Section 933.05 of the California Penal Code.

The identified Findings were Findings 6 and 13. The Grand Jury requires an explanation be included with the City’s original response of “The City disagrees with this finding”.

The Addendum to these Findings is here below.

F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).

The response to this Finding is as follows:

The City disagrees with this finding. [Additional information inserted here] F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.

The response to this Finding is as follows:

The City disagrees with this finding. [Additional information inserted here] The Grand Jury also requested additional information be provide d on Recommendations 1 through 5. The Addendum to these responses is here below.

R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.

The response to this Recommendation is as follows:

The City agrees with this recommendation. [Additional information inserted here] R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.

The response to this Recommendation is as follows:

The City agrees with this recommendation. [Additional information inserted here] R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.

The response to this Recommendation is as follows:

The City agrees with this recommendation. [Additional information inserted here] R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.

The response to this Recommendation is as follows:

The City agrees with this recommendation. [Additional information inserted here] R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions.

The response to this Recommendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

Page 2 of 3 ends
Page 3 of 3 ends

On behalf of the City of Antioch, we are committed to working i n partnership with Contra Costa Board of Supervisors in acknowledging of both the Civil G rand Jury findings and recommendations. We trust the Gr and Jury will find these respo nses extremely helpful to its future endeavors.

Sincerely yours,
Lamar A. Hernandez-Thorpe
Mayor, City of Antioch
cc: Joanne Sarmento, 2023-2024 Contra Costa County Civil Grand Jury Foreperson Antioch City Council
Bessie Marie Scott, City Manager
Thomas Lloyd Smith, City Attorney, City of Antioch
1 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of November 26, 2024
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: Response to Grand Jury Report No. 2405,
“Challenges Facing the City of Antioch” Addendum

RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:

1. Approving an addendum to specific Findings and Recommendations identified in the Grand Jury Noncompliance letters dated October 3, 2024, in response to the Findings and Recommendations resulting from the 2023-2024 Contr a Costa County Civil Grand Jury report of June 12, 2024 entitled:“Challenges Facing the City of Antioch” Addendum (Exhibit 4); and

2. Authorizing the Mayor to sign and submit it to the Contra Costa County Civil Grand Jury.

FISCAL IMPACT
Responding to the Grand Jury report required staff time. Fiscal impacts of implementing the recommendations in the report are not yet identified.

DISCUSSION
In June 2024, the City of Antioch received the attached Grand J ury report entitled, “Challenges Facing the City of Antioch ” (Exhibit 1). On September 10, 2024, the City Council discussed and approved the attached response, by Resolu tion 2024/124, to the Grand Jury Report 2405 that was subsequently submitted to the Grand Jury (Exhibit 2).

On October 7, 2024, the City received two letters, both dated October 3, 2024, from the Grand Jury requesting additional information be provided for noncompliant responses to Findings 6 and 13, and Recommendations 1 through 5 (Exhibit 3). Staff is requesting City Council provide additional information to clarify the orig inal responses provided at the September 10th City Council meeting.

Per Section 933.05 of the California Penal Code , the City’s responses to the following were noncompliant and require additional explanation:
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Antioch City Council Report
November 26, 2024 Agenda Item #1 2

F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).

(Original) Response The City disagrees with this finding.

F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.
(Original) Response The City disagrees with this finding.

R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.
(Original) Response The City agrees with this recommendation.

R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.
(Original) Response The City agrees with this recommendation.

R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.
(Original) Response The City agrees with this recommendation.

R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.
(Original) Response The City agrees with this recommendation.

Antioch City Council Report
November 26, 2024 Agenda Item #1 3

R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions. (Original) Response The City agrees with this recommendation.

ATTACHMENTS
A. Resolution
Exhibit 1 Grand Jury Report 2405 – Challenges Facing the City of Antioch Exhibit 2 Original Grand Jury Response - 2405
Exhibit 3 Grand Jury Noncompliant Letter – Request for Additional Findings Information and Grand Jury Noncompliant Letter – Request for Additional Recommendations Information
Exhibit 4 Response Addendum

ATTACHMENT A
RESOLUTION NO. 2024/***

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING AN ADDENDUM TO PREVIOUS RESPONSES PROVIDED TO

CONTRA COSTA COUNTY CIVIL GRAND JURY AND AUTHORIZING THE MAYOR

TO SIGN AND SUBMIT EXPLANATORY RESPONSES TO GRAND JURY REPORT NO. 2405 - CHALLENGES FACING THE CITY OF ANTIOCH
WHEREAS, the City of Antioch received Contra Costa County Civil Grand Ju ry (Grand Jury) Report No. 2405 – “Challenges Facing the City of Antioch” (Exhibit 1); WHEREAS, a written response to the Grand Jury is required under Califo rnia Penal Code § 933.05 (b);
WHEREAS, on August 27, 2024, the City Council adopted a resolution approving a written response to the Grand Jury report: “Challenges Facing the City of Antioch” and authorized the Mayor to sign it;
WHEREAS, on September 11, 2024, the City Council ’s response was submitted in writing to the Grand Jury (Exhibit 2);
WHEREAS, the City received two letters, both dated October 3, 2024, fr om the Grand Jury requesting additional information for noncompliant r esponses to Findings 6 and 13 and Recommendations 1 through 5 (Exhibit 3).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:

1. Approves an addendum to specific Findings and Recommendation s identified in the Grand Jury Noncompliance letters dated October 3, 2024, in response to the Findings and Recommendations resulting from the 2023-202 4 Contra Costa County Civil Grand Jury report of June 12, 2024 entitled : “Challenges Facing the City of Antioch” Response Addendum (Exhibit 4), and

2. Authorizes the Mayor to sign and submit it to the Contra Cos ta County Civil Grand Jury.

* * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch, at a regular meeting there of, held on the 26th day of November 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT: ____________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
&9)*#*5

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EXHIBIT 4

Page 1 of 3 ends

November XX, 2024

The Honorable Terri Mockler
Presiding Judge of Contra Costa County Superior Court
725 Court Street
PO Box 431
Martinez, CA 94553-0091

Re: City of Antioch Response to 2023-2024 Contra Costa Civil Grand Jury Report No. 2405: Challenges Facing the City of Antioch - Addendum

Dear Judge Mockler,

On October 4, 2024, the City of Antioch received two letters from Mr. Ed Sarubbi regarding the City’s response to Grand Jury Report 2405, Challenges Facin g the City of Antioch.

According to Mr. Sarubbi, the Grand Jury found that the City’s responses to specific Findings and Recommendations provided on September 11, 2024, di d not comply with the requirements of Section 933.05 of the California Penal Code.

The identified Findings were Findings 6 and 13. The Grand Jury requires an explanation be included with the City’s original response of “The City disagrees with this finding”.

The Addendum to these Findings is here below.

F6. The Mayor and City Council members have on occasion overstepped their authority in seeking to make personnel decisions, including terminating the then Public Works Director in December 2022, in ways not permitted by city ordinance (Antioch City Code § 2-2.06 and § 2-2.10).

The response to this Finding is as follows:

The City disagrees with this finding. [Additional information inserted here]

F13. Recruitment and retention of staff has been impacted by the absence of a permanent City Manager and the lack of permanent department heads in multiple city departments.

The response to this Finding is as follows:

The City disagrees with this finding. [Additional information inserted here]

The Grand Jury also requested additional information be provide d on Recommendations 1 through 5. The Addendum to these responses is here below.

EXHIBIT 4

Page 2 of 3 ends

R1. The Mayor and City Council should follow through on the ongoing process of hiring an experienced and qualified City Manager.

The response to this ReR oRRendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

R2. The Mayor and City Council should abide by city regulations (Antioch City Code § 2-2.06 and § 2-2.10) that preclude the Mayor and City Council from having any direct authority to direct, supervise, hire or fire any city employee, other than the City Manager and City Attorney.

The response to this ReR oRRendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

R3. The new City Manager should, within 6 months of their appointment to the position of City Manager, recruit and appoint permanent department heads to fill current department head vacancies.

The response to this ReR oRRendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

R4. By 1/1/2025 the City Council should direct the City Manager to undertake a study to determine the factors leading to the city's high employee turnover and vacancy rates.

The response to this ReR oRRendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

R5. By 1/1/2025 the Mayor and City Council should consider directing the City Manager and City Attorney to organize an annual training session focused on Brown Act requirements and compliance for the Mayor, City Council members, relevant city employees and members of city boards and commissions.

The response to this ReR oRRendation is as follows:

The City agrees with this recommendation. [Additional information inserted here]

EXHIBIT 4

Page 3 of 3 ends

On behalf of the City of Antioch, we are committed to working i n partnership with Contra Costa Board of Supervisors in acknowledging of both the Civil G rand Jury findings and recommendations. We trust the Grand Jury will find these respo nses extremely helpful to its future endeavors.

Sincerely yours,

Lamar A. Hernandez-Thorpe
Mayor, City of Antioch

cc: Joanne Sarmento, 2023-2024 Contra Costa County Civil Grand Jury Foreperson Antioch City Council
Bessie Marie Scott, City Manager
Thomas Lloyd Smith, City Attorney, City of Antioch

3 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS

SUBJECT: Discussion Item: Direction to Staff Concerning Proposed Amendments to the Antioch Municipal Code Sections 9-5.3801, 9-

5.3845 allowing an increased variety of Cannabis Business es in Cannabis Business Overlay Districts CB 2 and CB 3

RECOMMENDED ACTION
It is recommended that the City Council provide direction to staff.

FISCAL IMPACT
The proposed action will not have a negative effect on the City budget and may generate increased revenue by providing more options for cannabis businesses in additional locations where commercial or similar businesses are already allowed by the City.

DISCUSSION

A. Proposed Amendments to the Ordinance Concerning Cannabis Businesses

The proposed amendments to the ordinance would make the following changes:

1. Adding new areas for cannabis businesses

Antioch Municipal Code §9.5-3801 designates three types of cannabis business districts, which are identified as “CB1”, “CB2” and “CB3”. These districts are sometimes referred to as the “green zone s.” E ach of the City’s green zones cover different geographical areas within the City and allow different commercial uses. The areas are:

CB 1 Verne Roberts Circle and the Wilbur Avenue corridor (two areas): CB 1 allows the broadest range of cannabis businesses. (See Table A)

Staff Report to the City Council
December 10, 2024 Agenda Item # 3 2
CB 2 Downtown Antioch: This area is designated as Mixed Use within the Downtown Specific Plan. CB 2 allows storefront retail only.1

CB 3 Somersville District: This area is bounded by Buchanan Rd., Delta Fair Blvd., and Fairview Drive. CB 3 allows storefront retail only.

The Mayor’s proposed amendments to the ordinance would allow all cannabis business districts to apply for the same types of licenses regardless of the Cannabis Overlay District the business resides in (CB1, CB2, CB3) . It is important to note that the proposed changes are overlay districts, not changes to the underlying zoning in any of the affected areas.

2. Offering the same types of cannabis business licenses for all CB districts

Antioch Municipal Code §9-5.3845 currently limits the types of cannabis businesses that can be conducted in each CB District.

CB 1 The area designated as the Cannabis Business Overlay District prior to August 1, 2021. This area is the current “green zone.” Permitted cannabis businesses within CB 1 are any type of existing cannabis license.

No changes are proposed to CB1.

CB 2 Downtown Antioch

This area is currently designated as Mixed Use within the Downtown Specific Plan. To encourage retail development and maintain consistency with the Downtown Specific Plan, this area currently only allows retail storefront cannabis businesses (Type 10).

The Mayor’s propos ed amendments to the ordinance would align CB2 with CB1 and permit any type of existing cannabis business in CB2.

CB 3 Somersville District

This area is currently restricted to storefront retail (Type 10) only.

The Mayor’s propos ed amendments to the ordinance would align CB3 with CB1 and permit any type of existing cannabis business in CB3.

1 “Storefront retail” is a Type 10 license and allows the storefront to deliver cannabis to individual customers.

Staff Report to the City Council
December 10, 2024 Agenda Item # 3 3
Below are charts, which show the types of business uses.

TABLE A
Overlay District License Types Permitted Permit Requirement CB 1 1, 1A, 1B, 1C, 2, 2A, 2B, 3, 3A, 3B,
4, 5, 5A, 5B, 6, 7, 8, 9, 10, 11,12, 13
City Council Use
Permit
CB 2 10 City Council Use
Permit
CB 3 10 City Council Use
Permit

The Department of Cannabis Control has updated certain license types for Cannabis businesses. As a part of this proposed update, the City can also update the license types in the Antioch Municipal Code to align with the new license types created by the Department of Cannabis Control.

ATTACHMENTS
A. Antioch Municipal Code § 9-5.3845, 9-5.3801
B. Department of Cannabis Control License Types

ARTICLE 38: LAND USE REGULATIONS
§ 9-5.3801 SUMMARY OF ZONING DISTRICTS.

The following is a summary of all zoning districts. (Note: The Study District (S) is not included in the proceeding chart as the ultimate land uses for such a district are not determined until all necessary studies are completed and the appropriate land use designations can be applied.) RE Rural Estate District: 0-2 du/acre
RR Rural Residential District: 0-2 du/acre
R-4 Single-Family Low Density Residential District: 2-4 du/acre R-6 Single-Family Low Density Residential District: 4-6 du/acre R-10 Medium Density Residential District: 6-10 du/acre R-20 Medium Density Residential District: 11-20 du/acre R-25 High Density Residential District: 20-25 du/acre R-35 High Density Residential District: 30-35 du/acre PBC Planned Business Center District
C-0 Professional Office District
C-1 Convenience Commercial District
C-2 Neighborhood/Community Commercial District
C-3 Regional Commercial District
SP Specific Plan
MCR Mixed Commercial/Residential District
WF Urban Waterfront District
OS Open Space/Public Use District
M-1 Light Industrial District
M-2 Heavy Industrial District
H Hospital/Medical Center Overlay District
PD Planned Development District
HPD Hillside Planned Development District
T Manufactured Housing Combining District
SH Senior Housing Overlay District
ES Emergency Shelter Overlay District
S Study District
MUMF Mixed Use Medical Facility District
P Exclusive Parking District
CB Cannabis Business Overlay District
CB 1: The area designated as the Cannabis Business Overlay District prior to August 1, 2021. CB 1 allows the broadest range of cannabis businesses.

CB 2 Downtown Antioch: The area designated as Mixed Use within the Downtown Specific Plan. CB 2 allows storefront retail only.

CB 3 Somersville District: The area bounded by Buchanan Rd., Delta Fair Blvd., and Fairview Dr. CB 3 allows storefront retail only.

TH Transitional Housing Overlay District
CIH Commercial Infill Housing Overlay District
(Ord. 897-C-S, passed 10-25-94; Am. Ord. 922-C-S, passed 6-11-96; Am. Ord. 1064-C-S, passed 12-13-05; Am. Ord. 2072-C-S, passed 10-22-13; Am. Ord. 2089-C-S, passed 6-24-14; Am. Ord. 2143-C-S, passed 6-26-18; Am. Ord. 2158-C-S, passed 12-11-18; Am. Ord. 2199-C-S, passed 10-26- 21; Am. Ord. 2208-C-S, passed 3-8-22; Am. Ord. 2211-C-S, passed 4-26-22) § 9-5.3802 INTRODUCTION TO LAND USE REGULATIONS.
(A) The charts and text in § 9-5.3803 are adopted as the city's basic land use regulations. The uses shown in this chart are divided into five groups:
(1) Residential;
(2) Public and semi-public;
(3) Commercial;
(4) Industrial; and

ATTACHMENT A

§ 9-5.3845 CANNABIS BUSINESSES.

A cannabis business may be established within any of the Cannabis Business (CB) Zoning Overlay Districts only under all of the following conditions:
(A) A cannabis business may be established only under the conditions set forth herein. No other cannabis business or commercial cannabis use shall be allowed within the city except as authorized by this article.
(B) A use permit from the City Council is required for all cannabis businesses. The application for the use permit shall be considered by the Planning Commission which shall make a recommendation to the City Council.

Prior to operating in the city and as a condition of issuance of a use permit, the operator of each cannabis business shall enter into and maintain compliance with an operating agreement, setting forth the terms and conditions under which the cannabis business will operate. Such requirements for the cannabis business operator shall include, but are not limited to, the following:
(1) Providing a public outreach and education program;
(2) Implementing and maintaining a social equity program; (3) Payment and reporting of fees and other charges, which may be imposed on gross receipts and/or square footage of cultivation, or such other methodology as determined by the City Council; (4) Implementing and maintaining a security plan to be approved by the Chief of Police; (5) Implementing and maintaining an odor control and mitigation plan; (6) Payment of fees and charges including, but not limited to administrative and penalty fees; (7) Record keeping;
(8) Compliance with city’s requirements for periodic review and audit of the cannabis business's operations and related matters;
(9) Insurance coverage as required by the city;
(10) Indemnification of the city, its officers, officials, employees, agents and consultants; (11) Assignability;
(12) Procedures for amendment of the operating agreement; (13) Hours of operation;
(14) Signage;
(15) External lighting; and
(16) Such other terms and conditions that will protect and promote the public health, safety, and welfare.
(C) In addition to the standard findings for approval of a use permit, the City Council shall make the following additional finding in support of approval of a use permit for a cannabis business. (1) That the location and site characteristics of the proposed cannabis business are consistent with all applicable state laws and city standards or guidelines, that all provisions have been made to ensure that the operation of the cannabis business will not create excessive demands for police service or other public services, and that the cannabis business will benefit the city. (D) Cannabis businesses may be established as described in Table A.

TABLE A
Overlay District License Types Permitted Permit Requirement CB 1 1, 1A, 1B, 1C, 2, 2A, 2B, 3, 3A,
3B, 4, 5, 5A, 5B, 6, 7, 8, 10, 11, 12 City Council Use Permit CB 2 10 City Council Use Permit
CB 3 10 City Council Use Permit

(1) License type 7 is not allowed in multi-tenant buildings in CB 1. (E) The separation requirements for the Cannabis Business Overlay Zoning Districts shall be as described in Table B:

TABLE B
Overlay District Between Retail Uses From Sensitive Use CB 1 600' 600'
CB 2 200' 200'
CB 3 600' 600'

(1) Notwithstanding § 9-5.3845(E), the city shall have the discretion to decrease the 600-foot restriction without requiring a variance when significant barriers (such as large roadways, railroad tracks, or similar buffers) exist between the proposed retail cannabis business and the existing use identified in § 9-5.3845(D)(4).
(2) Solely as to CB 2, the term "sensitive use" shall not include any property located within the city's boundaries and occupied by a city residential land use or designated by the city as residential in the city's general plan or zoning ordinance.
(3) The separation requirements referenced in § 9-5.3845(E) for sensitive uses shall be measured property line to property line. The separation requirements referenced in § 9-5.3845(E) for retail businesses shall be measured between the primary entrance/exit for the business' customers for each retail business.
(F) Applicants to operate cannabis businesses, as well as current cannabis businesses, shall pay their share of city fees, charges, and other costs of city staff and consultants (including outside legal counsel) for matters relating to their application and business (e.g., conditional use permit, operating agreement, and any modification or implementation thereof). The applicant shall make a cash deposit with the city in an amount to be determined by the City Attorney. The city shall return any unused deposit; the business applicant/operator shall pay any amount greater than the original deposit. The applicant/operator may have to make more than one deposit. (Ord. 2143-C-S, passed 6-26-18; Am. Ord. 2165-C-S, passed 4-23-19; Am. Ord. 2191-C-S, passed 10-27-20; Am. Ord. 2199-C-S, passed 10-26-21)
CA.GOV / Department of Cannabis Control / Applicants / License types License types
The Department of Cannabis Control (DCC) issues licenses based on the type of cannabis activity that your business will perform. If you will do more than one activity, you may need more than one license.

You must have a valid DCC license before performing any commercial cannabis activity, including:

Growing cannabis (cultivation)
Transporting cannabis (distribution)
Making cannabis products (manufacturing)
Testing cannabis or cannabis products (testing laboratory) Selling cannabis (retail)
Holding an event where cannabis will be sold (event organizers) When you know what license type you need, DCC has resources to help you learn:

The license application requirements
How to apply for a license
How the DCC licensing team reviews applications
How to renew a license

ATTACHMENT B
Cultivation licenses
Cultivation license types are based on the:

Type of production and lighting used
Number of plants grown or size of the canopy. The canopy is the area where mature (flowering) plants are grown.

The cultivation license types are:

Specialty cottage
Specialty cottage outdoor – up to 25 mature plants or up to 2,500 square feet of canopy
Specialty cottage indoor – up to 500 square feet of canopy Specialty cottage mixed-light tier 1 and 2 – up to 2,500 square feet of canopy
Specialty
Specialty outdoor – up to 50 mature plants or up to 5,000 square feet of canopy
Specialty indoor – 501 to 5,000 square feet of canopy
Specialty mixed-light tier 1 and 2 – 2,501 to 5,000 square feet of canopy Small
Small outdoor – 5,001 to 10,000 square feet of canopy
Small indoor – 5,001 to 10,000 square feet of canopy
Small mixed-light tier 1 and 2 – 5,001 to 10,000 square feet of canopy Medium
Medium outdoor – 10,001 square feet to 1 acre of canopy Medium indoor – 10,001 to 22,000 square feet of canopy
Medium mixed-light tier 1 and 2 – 10,001 to 22,000 square feet of canopy Large
Large outdoor – more than 1 acre of total canopy
Large indoor – more than 22,000 square feet of total canopy Large mixed-light – mixed-light site with more than 22,000 square feet of total canopy
Nursery – for cultivators that only grow clones, immature plants, seeds or other types of cannabis used for propagation
Processor – for cultivators that only trim, sift, cure, dry, grade, package or label cannabis
Determining your license type
Outdoor licenses are for cultivators who grow cannabis outside without using any artificial lighting on mature plants.

Indoor licenses are for cultivators who grow cannabis in a permanent structure using at least 25 watts of artificial light per square foot.

Mixed-light licenses are for cultivators who grow cannabis in a:

Greenhouse
Hoop-house
Glasshouse
Conservatory
Hothouse
Other similar structure
Mixed-light licenses have two tiers based on the amount of artificial light used:

Tier 1 – Up to 6 watts per square foot of artificial light Tier 2 – 6 to 25 watts per square foot of artificial light Manufacturing license types
Manufacturing license types are based on:

The activities performed
The chemicals used for extraction and post processing, if any Whether the manufacturer works in a shared-use facility Type 7: volatile solvent manufacturing
Type 7 manufacturers can:

Use volatile solvents for extraction or post-extraction processing of cannabis extract
Use non-volatile solvents for extraction or post processing Use mechanical methods for extraction
Make cannabis products through infusion
Package and label cannabis products
Volatile solvents are chemicals that produce a flammable gas or vapor. Examples include:

Butane
Heptane
Hexane
Propane
Type 6: non-volatile solvent manufacturing or
mechanical extraction
Type 6 manufacturers can:

Use non-volatile solvents for extraction or post-extraction processing Use mechanical methods for extraction
Make cannabis products through infusion
Package and label cannabis products
Non-volatile solvents are chemicals that do not produce a flammable gas or vapor.

Examples include:

Ethanol
Carbon dioxide
Cooking oils
Butter
Mechanical extraction uses pressure, heat or cold to extract cannabinoids instead of using chemicals. Examples include:

Rosin presses
Dry ice
Type N: infusion of products
Type N manufacturers can:

Make cannabis products through infusion
Package and label cannabis
Infusion mixes cannabis extract or plant material with other ingredients to make a cannabis product.

Type P: packaging and labeling
Type P manufacturers can only package and label cannabis products.

Type S: manufacturers who work in a shared-use facility Type S manufacturers operate in shared-use facilities and can:

Extract cannabis using butter or food-grade oils, water, glycerin, vegetable oil, animal fat, or using mechanical methods
Make cannabis products through infusion
Package and label cannabis
Shared-use facilities are places where multiple Type S manufacturers rotate on a schedule and share space and equipment. A Type 7, 6 or N license can register all or part of their manufacturing premises as a shared-use facility.

Distribution licenses
Type 11: distributor
Type 11 distributors can:

Move cannabis and cannabis products between cultivation, manufacturing or distribution premises
Move finished cannabis goods to retail premises
Provide storage services to other licensees
Arrange for testing of cannabis goods
Type 13: transport-only distributor
Type 13 distributors can move cannabis and cannabis products between cultivation, manufacturing or distribution premises. Reduced fees are available if you only want to transport the goods you cultivate or manufacture.

Testing laboratory licenses
The Type 8 license is for laboratories that test cannabis goods prior to sale at a retailer.

Testing laboratories must obtain and maintain ISO/IEC 17025 accreditation. You can use an interim testing license while you work on your accreditation.

Retail licenses
Type 9: non-storefront retailer (delivery only)
A non-storefront retailer sells cannabis goods to customers only through delivery.

Type 10: storefront retailer
A storefront retailer has a physical location where cannabis goods are sold.

Storefront retailers can also deliver cannabis goods.

Microbusiness licenses
The Type 12 license is for businesses that do at least three of the following activities at one location:

Cultivation – up to 10,000 total square feet
Manufacturing – use of non-volatile solvents, mechanical extraction or infusion Distribution or distribution transport-only
Retail – storefront or non-storefront
Event licenses
There are two cannabis event license types:

Event organizer – for the person hosting cannabis events Temporary cannabis event – for the event itself
Cannabis events can only be held by a person with an event organizer license.

4 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Ellie Householder, MPP, City Clerk

SUBJECT: Resolution Confirming Canvass by the County Clerk of Contra Costa County of Ballots Cast in the General Municipal Election held on November 5, 2024

RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution confirming the certified results received by the County Clerk of Contra Costa County of ballots cast in the General Municipal Election held on November 5, 2024.

FISCAL IMPACT
The fiscal year 2024/25 General Fund budget includes $123,305 for the cost of the November 5, 2024 General Municipal Election.

DISCUSSION
The County Clerk of the Contra Costa County Elections Division has provided the certified results of canvass for November 5, 2024, General Municipal Election to the Antioch City Clerk. Once the certified results are received, the Antioch City Clerk must also certify the results pursuant to California Elections Code section 10262. The Resolution (Attachment ‘A’) must be adopted at the next regularly scheduled Council Meeting to officially declare the results of the election for Mayor, Council Member District 2, Council Member District 3, City Clerk, and City Treasurer seats. The terms of office shall be four (4) years.

ATTACHMENTS
A. Resolution
Exhibit 1 to Resolution – Certification of the results of the canvass of ballots cast from the Antioch City Clerk and the County Clerk of
Contra Costa for the November 5, 2024, General
Municipal Election.

ATTACHMENT A

RESOLUTION NO. 2024/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

CONFIRMING CANVASS BY THE COUNTY CLERK OF CONTRA COSTA COUNTY

OF BALLOTS CAST AT THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024

WHEREAS, the County Clerk of Contra Costa County, pursuant to the request of the City Clerk for the City of Antioch, has duly canvassed the votes cast in the General Municipal Election held on November 5, 2024, for the election of Mayor, Council Member District 2, Council Member District 3, City Treasurer, and City Clerk seats for the City of Antioch as hereinafter set forth, and has certified the results of the votes cast thereon ; and

WHEREAS, the Antioch City Clerk has certified to this City Council the certification of results received by the County Clerk of Contra Costa County which is now on file in the office of the Antioch City Clerk.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch that the canvass of votes of the November 5, 2024, election by the County Clerk of Contra Costa County as shown by said certification and the results shown thereby are hereby ratified, confirmed, and approved , and the votes cast for the various candidates are attached as provided in “Exhibit 1”.

IT IS THEREFORE, FURTHER RESOLVED, FOUND AND DETERMINED as follows:

1) ROWLAND BERNAL was elected as Mayor for a term of four (4) years, commencing forthwith;

2) LOUIS JESUS ROCHA was elected as Council Member District 2 for a term of four (4) years, commencing forthwith;

3) DONALD PATRICK FREITAS was elected as Council Member District 3 for a term of four (4) years, commencing forthwith;

4) JORGE R. ROJAS, JR. was elected as City Treasurer for a term of four (4) years, commencing forthwith; and

5) MELISSA RHODES was elected as City Clerk for a term of four (4) years, commencing forthwith.

* * * * * * * * * *

RESOLUTION NO. 2024/**
December 10, 2024

Page 2 ends

I HEREBY CERTIFY that the foregoing resolution was duly passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of December 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________

ELIZABETH HOUSEHOLDER

CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT 1
CITY CLERK’S CERTIFICATE
As to the results of the canvass of the
City of Antioch
November 5, 2024, General Election
State of California
County of Contra Costa, ss
City of Antioch
I, ELIZABETH HOUSEHOLDER, MPP, City Clerk in and for the City of Antioch, Contra Costa County, State of California, do hereby certify that, pursuant to the provisions of the Elections Code, confirm the certified results of the ballots cast for the City of Antioch in the General Election held on November 5, 2024, by the County Clerk of Contra Costa County.

I further certify that the statement of the votes cast, to which this certificate is attached, shows the whole number of votes cast in the City of Antioch and each respective precinct therein, and that the totals of the respective columns and the totals as shown for each candidate are full, true, and correct.

WITNESS my hand and official seal this 10th day of December 2024. __________________________

ELIZABETH HOUSEHOLDER, MPP

CITY CLERK FOR THE CITY OF ANTIOCH

CITY OF ANTIOCH, MAYOR (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 I 66,128 66.27%
Candidate Party Vote By Mail In-Person Total
RON BERNAL 21,677 4,114 25,791 61.98%

LAMAR HERNANDEZ-
THORPE 10,632 2,151 12,783 30.72%
RAKESH CHRISTIAN 2,413 628 3,041 7.31%
Total Votes 34,722 6,893 41,615
CITY OF ANTIOCH, MEMBER, CITY COUNCIL, DISTRICT 2 (Vote for 1) Precincts Reported: 11 of 11 (100.00%)
Vote By Mail In-Person Total
Times Cast 8,345 1,743 10,088 I 15,511 65.04%
Candidate Party Vote By Mail In-Person Total
LOUIE ROCHA 4,455 806 5,261 57.80%
DOMINIQUE KING 3,233 608 3,841 42.20%
Total Votes 7,688 1,414 9,102
CITY OF ANTIOCH, MEMBER, CITY COUNCIL, DISTRICT 3 (Vote for 1) Precincts Reported: 15 of 15 (100.00%)
Vote By Mail In-Person Total
Times Cast 11,199 2,127 13,326 / 19,391 68.72%
Candidate Party Vote By Mail In-Person Total
DONALD "DON" FREITAS 4,939 796 5,735 49.19%
ADDISON PETERSON 2,868 523 3,391 29.09%
ANTWON RAMON WEBSTER 2,118 414 2,532 21.72%
Total Votes 9,925 1,733 11,658
CITY OF ANTIOCH, CITY CLERK (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 / 66, 128 66.27%
Candidate Party Vote By Mail In-Person Total
MELISSA RHODES 27,821 5,268 33,089 100.00%
Total Votes 27,821 5,268 33,089
CITY OF ANTIOCH, TREASURER (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 / 66, 128 66.27%
Candidate Party Vote By Mail In-Person Total
JORGE ROJAS JR 12,272 2,330 14,602 37.56%
LORI OGORCHOCK 10,233 2,057 12,290 31.61%
JIM DAVIS 10,043 1,943 11,986 30.83%
Total Votes 32,548. 6,330 38,878

5 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Thomas Lloyd Smith, City Attorney TLS

SUBJECT: Selection of Mayor Pro Tempore

RECOMMENDED ACTION
It is recommended that the City Council select the mayor pro tempore.

FISCAL IMPACT
There is no fiscal impact associated with this action.

DISCUSSION
Government Code § 36802 states that the mayor shall preside at the meetings of the City Council. If the mayor is absent or unable to act, the mayor pro tempore shall serve until the mayor returns or is able to act. The mayor pro tempore has all of the powers and duties of the mayor.

Antioch Municipal Code § 2- 1.403 states that the mayor pro tempore shall have all the duties and responsibilities specified in the California Government Code. Pursuant to California Government Code § 36802, the mayor pro tempore serves in the absence of the mayor or if he is unable to act until the mayor returns or is able to act. During such time, the mayor pro tempore has all of the powers and duties of the mayor. However, pursuant to California Government Code § 34902, in the case of a vacancy in the office of the mayor for any reason, the City Council shall fill the vacancy by appointment, or by calling an election as specified in that provision. (AMC § 2-1.403)

On June 23, 2020, the City Council adopted an ordinance amending Sections 1.401 and

1.402 of Title 2 of the Antioch Municipal Code revising the selection process and term of office for mayor pro tempore (“Ordinance”). The selection process under the ordinance reads as follows:

§ 2-1.401 SELECTION.

(A) At the first City Council meeting following each general municipal election, or at the first City Council meeting of December during every odd year commencing Antioch City Council Report
December 10, 2024 Agenda Item#5 2
in 2021, the City Council shall designate one of its members to be mayor pro tempore.

(B) The City Council shall select the mayor pro tempore as follows:

(1) The council member who has not previously served as mayor pro tempore shall be selected. If more than one council member has not previously served as mayor pro tempore, the City Council shall select the member who received the highest percentage of votes from his or her district in the most recent general municipal election at which the council member was elected. If the selected council member declines, the City Council shall select the next council member who has not previously served and has the next highest percentage of votes from his or her district.

(2) If all council members have previously served as mayor pro tempore, or if the council members eligible in accordance with subsection (B)(1) decline, the City Council shall select the council member who received the highest percentage of votes in his or her district in the most recent general municipal election at which the council member was elected. If the selected council member declines, or if the council member would serve two consecutive years if chosen, the City Council shall select the member with the next highest percentage of votes from his or her district in the most recent general municipal election at which the council member was elected.

The following council members have previously served as mayor pro tempore:

• Monica E. Wilson (appointed December 8, 2020)
• Tamisha Torres-Walker (appointed December 13, 2022)

• Monica E. Wilson (appointed December 12, 2023)

Pursuant to Antioch Municipal Code § 2-1.401(B)(2), if all council members previous ly served as mayor pro tempore, the City Council shall select the c ouncil member who received the highest percentage of votes in his or her district in the most recent general municipal election at which the council member was elected. Attachment A to this staff report contains the December 4, 2024 City of Antioch City Council election results. Louis Rocha received the highest percentage of votes in his district in the most recent general municipal election at which the council members were elected (“Attachment A”).

ATTACHMENTS
A. City Clerk’s Certificate of the Election Results for the City of Antioch

ATTACHMENT A
CITY CLERK’S CERTIFICATE
As to the results of the canvass of the
City of Antioch
November 5, 2024, General Election
State of California
County of Contra Costa, ss
City of Antioch
I, ELIZABETH HOUSEHOLDER, MPP, City Clerk in and for the City of Antioch, Contra Costa County, State of California, do hereby certify that, pursuant to the provisions of the Elections Code, confirm the certified results of the ballots cast for the City of Antioch in the General Election held on November 5, 2024, by the County Clerk of Contra Costa County.

I further certify that the statement of the votes cast, to which this certificate is attached, shows the whole number of votes cast in the City of Antioch and each respective precinct therein, and that the totals of the respective columns and the totals as shown for each candidate are full, true, and correct.

WITNESS my hand and official seal this 10th day of December 2024. __________________________

ELIZABETH HOUSEHOLDER, MPP

CITY CLERK FOR THE CITY OF ANTIOCH

CITY OF ANTIOCH, MAYOR (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 I 66,128 66.27%
Candidate Party Vote By Mail In-Person Total
RON BERNAL 21,677 4,114 25,791 61.98%

LAMAR HERNANDEZ-
THORPE 10,632 2,151 12,783 30.72%
RAKESH CHRISTIAN 2,413 628 3,041 7.31%
Total Votes 34,722 6,893 41,615
CITY OF ANTIOCH, MEMBER, CITY COUNCIL, DISTRICT 2 (Vote for 1) Precincts Reported: 11 of 11 (100.00%)
Vote By Mail In-Person Total
Times Cast 8,345 1,743 10,088 I 15,511 65.04%
Candidate Party Vote By Mail In-Person Total
LOUIE ROCHA 4,455 806 5,261 57.80%
DOMINIQUE KING 3,233 608 3,841 42.20%
Total Votes 7,688 1,414 9,102
CITY OF ANTIOCH, MEMBER, CITY COUNCIL, DISTRICT 3 (Vote for 1) Precincts Reported: 15 of 15 (100.00%)
Vote By Mail In-Person Total
Times Cast 11,199 2,127 13,326 / 19,391 68.72%
Candidate Party Vote By Mail In-Person Total
DONALD "DON" FREITAS 4,939 796 5,735 49.19%
ADDISON PETERSON 2,868 523 3,391 29.09%
ANTWON RAMON WEBSTER 2,118 414 2,532 21.72%
Total Votes 9,925 1,733 11,658
CITY OF ANTIOCH, CITY CLERK (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 / 66, 128 66.27%
Candidate Party Vote By Mail In-Person Total
MELISSA RHODES 27,821 5,268 33,089 100.00%
Total Votes 27,821 5,268 33,089
CITY OF ANTIOCH, TREASURER (Vote for 1)
Precincts Reported: 61 of 61 (100.00%)
Vote By Mail In-Person Total
Times Cast 36,273 7,549 43,822 / 66, 128 66.27%
Candidate Party Vote By Mail In-Person Total
JORGE ROJAS JR 12,272 2,330 14,602 37.56%
LORI OGORCHOCK 10,233 2,057 12,290 31.61%
JIM DAVIS 10,043 1,943 11,986 30.83%
Total Votes 32,548. 6,330 38,878

6 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of December 10, 2024

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: City Council Appointments to Council Committee Assignments and Council Standing Committees

RECOMMENDED ACTION
It is recommended that the City Council review and discuss City Council Appointments to Council Committee Assignments and Standing Committees. Mayor Bernal will advance appointments for City Council approval by majority vote to be acted upon as follows:

1) Motion to approve all appointments for Mayor Bernal.

2) Motion to approve all appointments for Mayor Pro Tem (Council Member District ___) – [name of mayor pro tem].

3) Motion to approve all appointments for Council Member District 1 – Torres- Walker.

4) Motion to approve all appointments for Council Member District 2 – Rocha.

5) Motion to approve all appointments for Council Member District 3 – Freitas.

6) Motion to approve all appointments for Council Member District 4 – Wilson.

FISCAL IMPACT
This recommended action has no direct fiscal impact.

DISCUSSION
City Council Appointments to Council Committee Assignments and Council Standing Committees are reviewed and revisited every two years.

ATTACHMENTS
A. Council Committee Assignments for 2024-2026

CITY OF ANTIOCH ATTACHMENT A

COMMITTEE REPRESENTATIVES COMMITTEE INFORMATION
ABAG
(Association of Bay Area Govmt)
Mayor Pro Tem Torres-Walker
Council Member Ogorchock (alt.) General Assembly- once a year Chamber of Commerce Liaison Council Member Ogorchock
2nd Thursday of month,
8:00 A.M.

Chamber Conference Room
Community Advisory Board- SF
Bay Water Emergency Transit
Authority
Mayor Pro Tem Torres-Walker TBD
Delta Diablo Mayor Thorpe
Council Member Wilson (alt.)
2nd Wednesday of month,
4:30 P.M.,
2500 Pittsburg/Antioch Highway
East Bay Division
(League of California Cities) Council Member Barbanica
3rd Thursday of month,
6:00 P.M.

Rotates between Contra Costa and
Alameda Counties
TRANSPLAN Mayor Thorpe
Council Member Wilson (alt.)
2nd Thursday of month,
6:30 P.M.

Tri Delta Transit - 801 Wilbur Ave
East Contra Costa Regional Fee
and Financing Authority
(ECCRFA)
Mayor Thorpe
Council Member Wilson (alt.)
2nd Thursday of month,
6:30 P.M.

Tri Delta Transit - 801 Wilbur Ave
State Route 4 By-Pass Authority Mayor Thorpe
Council Member Wilson (alt.)
2nd Thursday of month,
6:30 P.M.

Tri Delta Transit - 801 Wilbur Ave
East County Water Management
Association Council Member Barbanica As needed, 2-3 times per year Tri Delta Board of Directors
Eastern Contra Costa Transit
Authority
Mayor Thorpe
Council Member Wilson (alt.)
4th Wednesday of month,
4:00 P.M.,
Tri Delta Transit, 801 Wilbur Ave
Northeast Antioch Annexation Council Member Ogorchock As needed Mayors' Conference Mayor Thorpe
Council Member Wilson (alt.)
1st Thursday of month,
6:30 P.M.

Rotates between cities of Contra
Costa County
Council Appointments
December 2022 to December 2024

CITY OF ANTIOCH ATTACHMENT A
Community Development Block
Grant (CDBG) Committee
Mayor Pro Tem Torres-Walker
Council Member Barbanica
Standing Committee - As needed
Community Development Dept. to
develop agenda and handle noticing
Lone Tree Golf Course
Committee
Council Member Wilson
Council Member Ogorchock
Standing Committee - As needed
Parks and Rec. Dept. to develop
agenda and handle noticing
City/School Committee Mayor Pro Tem Torres-Walker
Council Member Ogorchock
Standing Committee - As needed
City Manager's to develop agenda
and handle noticing
Cannabis Committee Mayor Pro Tem Torres-Walker
Council Member Wilson
Standing Committee - As needed
City Attorney's Office to develop
agenda and handle noticing
Waterfront Revitalization
Committee
Mayor Pro Tem Torres-Walker
Council Member Wilson
Standing Committee - As needed
City Manager's Office to develop
agenda and handle noticing
Council Committee Assignments

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