Finance Accounting
Prepared by: N. Acevedo
4/2/2025 April 8, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
MARCH 14 - MARCH 27, 2025
FUND/CHECK #
00950710 GRAINGER INC SUPPLIES 799.79
Finance Accounting
Prepared by: N. Acevedo
4/2/2025 April 8, 2025
227 Housing Fund
Housing
00950716 SHELTER INC Q2FY24-25 SHELTER REIMB 36,367.82
AS HOUSING SUCCESSOR TO
THE ANTIOCH DEVELOPMENT AGENCY
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
MARCH 14 - MARCH 27, 2025
Finance Accouting
Prepared by: N. Acevedo
4/2/2025 April 8, 2025
G
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE:
Regular Meeting of April 8, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Tasha Johnson, Public Safety & Community Resources Director
APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: SHARE Community Shower Services Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Counci l adopt the resolution approving a contract amendment to increase the SHARE Community contract by $35,000, bringing the total amount to $81,800 for the period of October 1, 2024 through September 30, 2025.
FISCAL IMPACT
This action increases the contract amount by $35,000, from $46,800 to $81,800. This expenditure is included in the approved fiscal year 2024/25 General Fund Public Safety and Community Resources budget and draft fiscal year 2025/26 budget Additional funding will ensure continuity of services and allow for the expansion of efforts to serve more people. If this request is not approved, the service will decrease and expire on September 30, 2025.
DISCUSSION
The City of Antioch has been in partnership with SHARE Community since 2021 to provide critical homeless services. SHARE Community’s Mobile Shower Program (Program) offers essential services to the unhoused population in Antioch, providing more than just showers—it is a place of respite, dignity, and belonging.
The current Program provides showers and toilets that are clean, private mobile shower units. Hygiene and survival gear is distributed through hygiene kits, survival essentials (e.g., blankets, tents, tarps), and personal care items. C lothing and undergarments give access to fresh clothing, socks, undergarments, and shoes. Food, coffee, and water plus nutritious warm meals are provided through partnership with Loaves and Fishes Contra Costa addressing immediate hunger and hydration needs. O n-site access to healthcare services are provided through partnership with Contra Costa Health’s Healthcare for the Homeless. Referrals and resources are provided on-site to shower participants that allow connections to housing, substance use treatment, mental health services, reentry,
Antioch City Council Report
April 8, 2025 Agenda Item#G 2
veteran and other critical resources.
In 2024, the Program has provided essential services to the community, including:
• 1,059 showers for individuals in need
• 79 unique participants served
• 231 monthly provisions of hygiene and food resources
The Program partners with local resources and volunteers such as Loaves and Fishes, County CORE Team, and Contra Costa Healthcare mobile unit, and continues to address critical needs for the unhoused population in Antioch. The current contract runs from October 1, 2024, through September 30, 2025. The additional funding will ensure continuity of services and allows expansion efforts to serve more people.
ATTACHMENTS
A. Resolution
B. Scope of Service
ATTACHMENT A
RESOLUTION NO. 2025/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING A
CONTRACT AMENDMENT WITH SHARE FOR HOMELESS SERVICES AND INCREASING THE CONTRACT AMOUNT BY $35,000
WHEREAS, the City of Antioch has partnered with SHARE since 2021 to provide essential services to individuals experiencing homelessness, including hygiene services, basic needs, and case management; and;
WHEREAS, SHARE, in partnership with local organizations such as Loaves and Fishes, the County CORE Team, and Contra Costa Healthcare for the Homeless, has provided significant assistance to the unhoused population, including 7,000 showers, 530 unique participants served, and 12,300 hygiene kits distributed since 2020; and
WHEREAS, the City of Antioch entered into a contract with SHARE for the provision of homeless services for the period of October 1, 2024, through September 30, 2025, in the amount of $46,800; and;
WHEREAS, additional funding is necessary to maintain and enhance these essential services and ensure continuity of care for individuals experiencing homelessness in the City of Antioch; and
WHEREAS, the City of Antioch has identified available funding within the Public Safety and Community Resources D epartment’s existing General Fund budget to increase the contract by $35,000, bringing the total contract amount to $81,800; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby adopts a resolution authorizing the City Manager or designee to execute an amendment to the existing contract with SHARE, increasing the total contract amount by $35,000, for a revised contract total of $81,800, in a form to be approved by the City Attorney.
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th of April 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH
Scope of Work: SHARE Community Mobile Shower Program
SHARE Community’s Mobile Shower Program offers essential services to the unhoused population in Antioch, providing more than just showers—it is a place of respite, dignity, and belonging. Through Radical Hospitality®, we create a welcoming environment where individuals can access critical resources and feel seen, valued, and supported.
Current Services Provided:
● Showers and Toilets: Clean, private mobile shower units. ● Hygiene and Survival Gear: Distribution of hygiene kits, survival essentials (e.g., blankets, tents, tarps), and personal care items.
● Clothing and Undergarments: Access to fresh clothing, socks, undergarments, and shoes.
● Food, Coffee, and Water: Nutritious warm meals provided through our partnership with Loaves and Fishes Contra Costa. Additionally, hot coffee, and clean drinking water and non-perishable snacks to-go, addressing immediate hunger and hydration needs. ● Medical Care: On-site access to healthcare services through our partnership with Contra Costa Health’s Healthcare for the Homeless.
● Referrals and Resources: Connections to housing, substance use treatment, mental health services, reentry, veteran and other critical resources.
Program Expansion and Funding Impact:
With an additional $35,000 in funding, SHARE Community will be able to expand our capacity from 50 showers per week to 75 , allowing us to serve more people and increase access to essential resources, including hygiene kits, survival gear, food, and clothing. This expansion will enhance our ability to meet the growing needs of the unhoused population and provide more opportunities for individuals to experience not only physical refreshment but also the intangible benefits of dignity, hope, and belonging.
SHARE Community’s Mobile Shower Program remains committed to sharing hope, abundance, resources, and encouragement while empowering our community’s most vulnerable members.
SHARE Community 25-26 Budget with increase in service numbers_V1
ATTACHMENT B
SHARE Community
Antioch Mobile Shower Program
Fiscal year 2024-2025
EXPENSES
City of Antioch
Contribution
Operating
Staff/Volunteer training - de-escalation, crisis Response, case management, etc $ 3,000.00 $ 500.00
Survival gear - tarps, water, food (for outreach bags), sleeping bags, hand warmers, weather appropriate clothing, etc $ 12,000.00 $ 4,675.00 Trailer/truck maintenance - pumps, shower heads, wall replacement, tires, wear and tear, etc $ 11,650.00 $ 5,575.00
Program Supplies - bags, propane, cleaning towels, cleaning supplies, gloves, hygiene, clothing, non-perishable snacks (for service days), etc $ 61,250.00 $ 14,850.00 Towel service $ 5,200.00 $ 4,200.00
Off-site storage & parking- includes waste dump services and water $ 21,700.00 $ 6,500.00 Personnel costs $ 130,000.00 $ 45,500.00
Indirect costs $ 57,100.00 $ -
Operating Costs $ 301,900.00 $ 81,800.00
SHARE Community 25-26 Budget with increase in service numbers_V1
Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
D
ATE: Regular Meeting of April 8, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: Sales Tax Citizens’ Oversight Committee Appointment for the partial- term vacancy expiring March 2028
RECOMMENDED ACTION
It is recommended that the Mayor nominate the candidate for appointment and the City Council adopt a resolution approving the Mayor’s appointment of [name of appointee] to the Sales Tax Citizens’ Oversight Committee for the partial-term vacancy expiring March 2028.
FISCAL IMPACT
There is no fiscal impact as all positions are voluntary.
DISCUSSION
The Sales Tax Citizens’ Oversight Committee (Committee) is responsible for reviewing the receipt and expenditure of funds under Measure W as they relate to the Council’s stated priorities outlined in the adopted budgets of the City. The Committee is responsible for reporting out the result of their review by April 1st of each year at a public meeting.
The Committee consists of seven members who are Antioch residents. The terms of the Committee members are staggered with four members serving a 4-year term and 3 members serving a 2-year term. At least one member of the Committee shall have a financial, accounting or auditing background.
In general law cities where the office of mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees, unless otherwise specifically provided by statute. Under Antioch Municipal Code §2-5.201, the Mayor shall nominate candidates for membership on all boards and commissions. Nominees shall be appointed to each board and commission upon receiving approval of at least a majority vote of the City Council.
8 Antioch City Council Report
April 8, 2025 Agenda Item #8 2
Currently, there is one partial-term vacancy expiring March 2028. The City Clerk’s Office advertised to fill the vacancies in the usual manner. The applicant was interviewed by Mayor Ron Bernal and Finance Director Dawn Merchant.
Mayor Bernal is nominating Tam Ly for Council approval to fill the partial-term vacancy expiring March 2028.
ATTACHMENTS
A. Resolution appointing [name of appointee] for one (1) partial-term vacancy expiring March 2028
B. Application
RESOLUTION NO. 2025/XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPOINTING [INSERT NAME OF APPOINTEE AFTER APPOINTMENT] TO THE SALES TAX CITIZENS’ OVERSIGHT COMMITTEE FOR ONE (1) PARTIAL-TERM VACANCY EXPIRING MARCH 2028
WHEREAS, there is currently one partial-term vacancy on the Sales Tax Citizens’ Oversight Committee;
WHEREAS, the City Clerk’s Office announced the vacancy and accepted applications for this partial-term vacancy;
WH
EREAS, Mayor Ron Bernal considered the application received and interviewed the interested applicant;
WHEREAS, Antioch Municipal Code Section 2-5.201 requires the Mayor to nominate candidates for membership on all boards and commissions and requires nominees to receive approval of at least a majority vote of the C ity Council to be appointed to
a board or commission; and
WHEREAS, Mayor Ron Bernal has nominated [insert name of appointee after appointment] to the Sales Tax Citizens’ Oversight Committee, partial-term vacancy expiring March 2028.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves the Mayor’s appointment of [insert name of appointee after appointment] to serve on the Sales Tax Citizens’ Oversight Committee for the partial-term vacancy, expiring in March 2028.
* * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
___________________________________
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH
9 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of April 8, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Desmond Bittner, Police Captain
APPROVED BY: Joseph Vigil, Acting Chief of Police
SUBJECT: Purchase of two Armored Rescue Police Vehicles from The Armored Group in the Amount of $531,800
RECOMMENDED ACTION
It is recommended that the City Council adopt the resolution:
• Approving the Purchase Agreement with the Armored Group for the purchase of two armored rescue police vehicles for an amount not to exceed $531,800; • Amending the fiscal year 2024/2025 budget allocating $531,800 from the Police Department’s Asset Forfeiture accounts; and
• Authorizing the City Manager to execute the Purchasing Agreement.
FISCAL IMPACT
The Asset Forfeiture Special Revenue Funds have sufficient balances available to cover the purchase and doe s not require any funding from the G eneral Fund. The attached resolution includes allocating $531,800 from the Police Department’s Asset Forfeiture Special Revenue Funds ( Funds 210 and 221) towards this purchase of this specialized equipment.
DISCUSSION
Over the past twenty-five (25) years the Police D epartment has owned and operated three separate armored vehicles. The first was a modified armored cash transport vehicle donated by a cash transit company that was in P olice Department operation from 1999 through 2010. The next two armored vehicles were both acquired through the United States Military DRMO (Defense Reutilization and Marketing Office) program. An armored Humvee was acquired in 2009 and was in Police Department operation until 2015. The other , a 2007 armored MRAP (Mine-Resistant Ambush Protected) vehicle , was acquired in 2013 and is still in Police Department operation today.
Antioch City Council Report
April 8, 2025 Agenda Item #9
The acquired armored vehicles were utilized on a regular basis by the Police Department’s SWAT team for many high -risk operations as well as training exercises .
Such high-risk operations include the service of search/arrest warrants involving armed and dangerous subjects , hostage situations, the rescue or evacuation of citizens who are in an area endangered by gunfire, armed and dangerous barricaded subjects, pre- planned mutual aid, and other situations wherein special tactics or rescue operations were necessary for public safety.
The 2007 MRAP is currently at the end of its service life and no longer a dependable or feasible option. It is also the last piece of United States Military Equipment in current operation at the Police Department. The Police Department is in need of two armored rescue police vehicles to replace the MRAP. Two armored rescue police vehicles are necessary to transport the full sixteen -member SWAT team and all their required equipment. Having two fully armored rescue police vehicles will further enhance the overall capabilities of the SWAT team during high-risk operations and will significantly enhance officer and public safety.
There are currently two reputable armored vehicle manufactures in the United States who supply most armored rescue vehicles to Police Departments throughout the nation.
The Armored Group is the only manufacturer of the two, capable of manufacturing both an armored rescue vehicle with specific unique features , as well as a discreet armored rescue vehicle having the appearance of a civilian pickup truck. Additionally, The Armored Group is the only manufacturer capable of manufacturing and delivering both armored rescue vehicles with in ten months or less. The service life of the two armored rescue vehicles is estimated to be 12-15 years, depending on overall use.
In addition to the sole source exemption listed in Municipal Code Section 3- 4.12 (B), The Armored Group also holds a GSA cooperative purchasing contract for armored vehicles. The City can utilize GSA cooperative purchasing and forego bidding procedures for the purchases of goods and services under Municipal Code Section 3-
4.12 (C) (1) which authorizes the use of Cooperative Purchasing Agreements.
Federal Asset Forfeiture funds will be used to cover the entire purchase of both armored police vehicles. These funds are available for allocation in in the Police Department’s budget and can only be used for limited law enforcement procurements and expenses as outlined in the United States Department of Justice Equitable Sharing Guidelines.
The purchase of law enforcement vehicles and related equipment are permitted under the DOJ purchasing guidelines. The Police Department is anticipating taking delivery of the two vehicles in January 2026 as the estimated manufacturing time of the two vehicles is approximately eight to ten months.
ATTACHMENT
A. Resolution
B. Armored Vehicle GSA Quotes and specifications
ATTACHMENT “A”
RESOLUTION NO. 2025/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING THE PURCHASE AGREEMENT FOR THE PURCHASE OF TWO
ARMORED POLICE RESCUE VEHICLES FROM THE ARMORED GROUP,
AUTHORIZING THE NECESSARY FISCAL YEAR 2024/25 BUDGET ADJUSTMENT
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASING AGREEMENT IN AN AMOUNT NOT TO EXCEED $531,800
WHEREAS, the City’s Police Department’s current armored MRAP rescue vehicle is at the end of its service life and the Police Department has a need for two new armored rescue police vehicles; and
WHEREAS, the City’s Police Department has evaluated several armored vehicle manufactures and have chosen The Armored Group based on specific abilities, unique features, and availability; and
WHEREAS, funds to purchase the two armored rescue police vehicles exist in the Police Department’s Asset Forfeiture Special Revenue Funds accounts and a budget amendment for the fiscal year 2024/2025 will be required allocating $531,800 for the purchase; and
WHEREAS, a sole source exception exists for the purchase of the two armored rescue police vehicles; and
WHEREAS, by utilizing GSA Cooperative Purchasing Contract No. GS-07F- 935S, the City will be guaranteed significant cost savings while maintaining the principles of fair and open competition in public procurement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby:
1. Approves the Purchase Agreement for the purchase of two armored recuse police vehicles from the Armored Group for an amount not to exceed $531,800; and
2. Amends the fiscal year 2024/2025 budget allocating $531,800 from the Police Department’s Asset Forfeiture Special Revenue Funds accounts; and
3. Authorizes the City Manager to execute the Purchasing Agreement in a form approved by the City Attorney.
* * * * * * * * * * * * *
RESOLUTION NO. 2025/**
April 8, 2025
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_____________________________________
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH
10 Agenda Item #
STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of April 8, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: Support for the African American Holistic Wellness and Resource Hub (AAHWRH)
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution in support of the African American Holistic Wellness and Resource Hub (AAHWRH) initiative, recognizing Contra Costa County’s leadership, affirming Antioch’s willingness to explore opportunities for collaboration, and reinforcing the City’s commitment to racial wellness equity.
FISCAL IMPACT
The fiscal impact is unknown at this time. Too, the initiative is entering its implementation phase. Rather than requiring financial investment, early-stage participation by the City of Antioch could include in-kind support such as:
• Temporary space-sharing during mobile service deployment • Coordination with the Angelo Quinto Community Response Team (AQCRT) • Youth internship placements via RISE and other City programs • Cross-referrals with City-funded providers
DISCUSSION
Contra Costa County, in partnership with Ceres Policy Research and the Office of Racial Equity and Social Justice (ORESJ), has completed a feasibility study for the development of the African American Holistic Wellness and Resource Hub (AAHWRH). The Hub is a community-rooted initiative designed to address long-standing racial disparities in health, housing, reentry support, and economic opportunity for Black residents across the county.
The study was informed by over 4,000 survey responses, 16 listening sessions, and district-based town halls, including input from Antioch residents.
The AAHWRH will provide culturally responsive, trauma -informed, and wraparound services in a phased approach —beginning with mobile and satellite services and transitioning to a permanent site. The County has identified 1650 Cavallo Road in
Antioch City Council Report
April 8, 2025 Agenda Item #10 2
Antioch, a county-owned facility in District 1, as a leading candidate for the Hub’s future home. A final decision is expected by the Board of Supervisors on April 15, 2025.
Anticipated Future Ask: Should the City express alignment and interest, the County may invite Antioch to explore a non-binding Memorandum of Understanding (MOU) as a near- term tool for partnership and coordination. This would allow the Hub to launch services quickly in East County while formal governance structures continue to develop.
ATTACHMENTS
A. Resolution
ATTACHMENT “A”
RESOLUTION NO. 2025/XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
IN SUPPORT OF THE AFRICAN AMERICAN HOLISTIC WELLNESS AND
RESOURCE HUB INITIATIVE
WHEREAS, Contra Costa County has acknowledged long -standing racial disparities in health outcomes and access to wellness services for African American residents, particularly in areas such as behavioral health, maternal care, trauma recovery, and community reentry;
WHEREAS, the County has committed $7.5 million in Measure X funding toward the creation and early implementation of the African American Holistic Wellness and Resource Hub (AAHWRH)—a community-rooted, trauma-informed, and equity-centered initiative aimed at addressing these disparities;
WHEREAS, the AAHWRH initiative was developed through an extensive community engagement process involving over 4,000 survey responses, 16 listening sessions, and multiple town halls, including participation from Antioch residents and service providers;
WHEREAS, the City of Antioch is home to a significant portion of the county’s Black population and continues to experience some of the most urgent community needs related to public health, safety, and racial wellness equity;
WHEREAS, the County is currently evaluating 1650 Cavallo Road in Antioch as the proposed permanent site for the Hub, with a formal decision anticipated by the Board of Supervisors on April 15, 2025; and
WHEREAS, the City of Antioch recognizes the importance of preserving and expanding healing -based services for communities impacted by trauma, and supports regional strategies that promote collaboration, culturally responsive care, and cross - sector coordination.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Antioch that the City hereby expresses its formal support for the concept and continued development of the African American Holistic Wellness and Resource Hub as an equity - centered and community-rooted initiative led by Contra Costa County;
BE IT FURTHER RESOLVED that the City of Antioch recognizes the County’s dedication to addressing long-standing racial disparities in health, wellness, and access to culturally responsive services through this initiative; and
BE IT FURTHER RESOLVED that the City of Antioch affirms its willingness to explore potential opportunities for collaboration and coordination —including non-binding agreements, in -kind support, and service alignment —to advance healing -based resources for communities impacted by trauma.
RESOLUTION NO. 2025/**
April 8, 2025
* * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 8th day of April 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH