Agenda packet, regular meeting, second session — Antioch City Council, May 13, 2025 (part 1 of 2)

ANNOTATED AGENDA
Antioch City Council

SPECIAL AND REGULAR MEETING

Date: Tuesday, May 13, 2025
Time: 4:00 P.M. – Closed Session
5:30 P.M. – Special Meeting/Budget Study Session
7:00 P.M. – Regular Meeting

Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509

City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.

PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.

Ron Bernal, Mayor Melissa Rhodes, City Clerk
Louie Rocha, Mayor Pro Tem (District 2) Jorge R. Rojas, City Treasurer Tamisha Torres-Walker, Council Member District 1
Donald P. Freitas, Council Member District 3 Bessie Marie Scott, City Manager Monica E. Wilson, Council Member District 4 Derek Cole, Interim City Attorney

ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].

ANTIOCH CITY COUNCIL -1- MAY 13, 2025

Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.

Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.

4:00
P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 1 Torres-Walker, District 4 Wilson, Mayor Pro Tem (District 2) Rocha, and Mayor Bernal [Council Member District 3 Freitas – Absent]

PLEDGE OF ALLEGIANCE

PUBLIC COMMENTS for Closed Session – None

CLOSED SESSION:

1) CONFERENCE WITH REAL PROPERTY NEGOTIATIONS – pursuant to California Government Code section 54956.8; Property: Lone Tree Golf Course, 4800 Golf Course Road, Antioch, CA 94531; Negotiating Parties: City of Antioch Negotiators: Bessie Marie Scott, City Manager, Derek Cole, Interim City Attorney, and Brad Helfenberger, Assistant City Manager; Antioch Public Golf, Incorporated Negotiator: Ronald Parish, General Manager; Under Negotiation: Terms of Payment.

No Reportable Action

2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9(d)(1): Shornikov v.

City of Antioch et al., Contra Costa Superior Court Case No. C24-03457.

Direction provided to City Attorney to file a cross-complaint, 5/0

ANTIOCH CITY COUNCIL -2- MAY 13, 2025

CLOSED SESSION – Continued

3) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2): One potential case.

Update provided to City Council; No Reportable Action

4:02
P.M. ADJOURNED TO CLOSED SESSION

4:03
P.M. COUNCIL MEMBER FREITAS ARRIVED AFTER THE ADJOURNMENT TO CLOSED

SESSION

5:30
P.M. ROLL CALL – SPECIAL MEETING/BUDGET STUDY SESSION – for Council Members – All Present

PLEDGE OF ALLEGIANCE

BUDGET STUDY SESSION

SM-1. FISCAL YEAR 2025- 27 BUDGET DEVELOPMENT – ECONOMIC DEVELOPMENT (Continued from April 22, 2025)
Direction provided to staff
Recommended Action: It is recommended that the City Council provide feedback and direction regarding the budget development information provided for the fiscal year 2025-27 budget.

SM-2. FISCAL YEAR 2025- 27 BUDGET DEVELOPMENT – CITY MANAGER (Continued from April 22, 2025)
Tabled to a future meeting, 5/0
Recommended Action: It is recommended that the City Council provide feedback and direction regarding the budget development information provided for the fiscal year 2025-27 budget.

6:12 P.M. MOTIONED TO ADJOURN SPECIAL MEETING/BUDGET STUDY SESSION, 5/0

7:00
P.M. ROLL CALL – REGULAR MEETING – for Council Members – All Present

PLEDGE OF ALLEGIANCE

CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION

[CITY CLERK READ OUT THE SPEAKER RULES FOR THE COUNCIL MEETING]

ANTIOCH CITY COUNCIL -3- MAY 13, 2025

PUBLIC COMMENTS – Members of the public may comment only on unagendized items.

The public may comment on agendized items when they come up on this Agenda.

1. PROCLAMATIONS

• Be Kind to Animals Month, May 2025

7:36 P.M. RECESS TAKEN AFTER THE READING OF THE FIRST PROCLAMATION DUE TO

TECHNICAL DIFFICULTIES

7:43 P.M. RECONVENED – All Present

• Mental Health Awareness Month, May 2025
• National Public Works Week, May 18-24, 2025
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the proclamations.

2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS

• MEMORIAL DAY CEREMONY – May 26, 2025
Oak View Memorial Park, 2500 East 18th Street, Antioch

3. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS

 BOARD OF ADMINISTRATIVE APPEALS

CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS

MAYOR’S COMMENTS

4. PRESENTATION – Contra Costa Mosquito and Vector Control District Update Presented by Public Affairs Director Nola Woods

5. CONSENT CALENDAR

A. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES FOR APRIL 9, 2025
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting/Closed Session minutes.

ANTIOCH CITY COUNCIL -4- MAY 13, 2025

CONSENT CALENDAR – Continued

B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 10, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.

C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 15, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.

D. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 22, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.

E. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES FOR MAY 12, 2025
Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Meeting/Closed Session minutes to the next meeting.

F. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.

G. ARCTIC WOLF NETWORKS CYBERSECURITY SERVICES AGREEMENT

Reso No. 2025/76 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager or designee to execute a three-year agreement with Arctic Wolf Networks Cybersecurity Services in the amount not to exceed $285,182.03.

H. RESOLUTION APPROVING PROMENADE PHASE 5 IN -TRACT PUBLIC UTILITY IMPROVEMENTS, SUBDIVISION 9568 (P.W. 697-5)
Reso No. 2025/77 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution accepting completed improvements and authorizing the City Manager or designee to file a Notice of Completion for said improvements for Promenade Phase 5 In- Tract Public Utility Improvements.

ANTIOCH CITY COUNCIL -5- MAY 13, 2025

CONSENT CALENDAR – Continued

I. RESOLUTION APPROVING PROMENADE PHASE 6 IN -TRACT PUBLIC UTILITY IMPROVEMENTS, SUBDIVISION 9569 (P.W. 697-6)
Reso No. 2025/78 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution accepting completed improvements and authorizing the City Manager or designee to file a Notice of Completion for said improvements for Promenade Phase 6 In- Tract Public Utility Improvements.

J. CONSIDERATION OF BIDS FOR THE NEIGHBORHOOD TRAFFIC CALMING PROJECT (P.W. 282-19B)
Reso No. 2025/79 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:

• Rejecting the bid submitted by Consolidated Engineering, Inc. as nonresponsive;

• Awarding the construction agreement for the Neighborhood Traffic Calming Project to the lowest, responsive, and responsible bidder, B&M Civil LLC; and

• Approving an agreement with B&M Civil LLC in the amount of $165,000 and authorizing the City Manager to execute the Agreement in a form approved by the City Attorney.

K. CONSIDERATION OF ACCEPTANCE OF THE PTAP- 26 AWARD NOTICE AND LOCAL

MATCH FUNDING SUBMISSION FOR THE PAVEMENT MANAGEMENT TECHNICAL

ASSISTANCE PROJECT
Reso No. 2025/80 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution:

• Approving the acceptance of the PTAP -26 Award Notice from the Metropolitan Transportation Commission for the Pavement Management Technical Assistance Project;

• Authorizing the expenditure of $35,300 of Gas Tax funds to pay the Metropolitan Transportation Commission for the Pavement Management Technical Assistance Project, which is a required match to receive a $115,300 P-TAP Grant; and

• Authorizing the City Manager to execute the agreement in a form approved by the City Attorney.

ANTIOCH CITY COUNCIL -6- MAY 13, 2025

CONSENT CALENDAR – Continued

L. AMENDMENT TO THE AGREEMENT WITH KARL NEEDHAM ENTERPRISES, INC. FOR

THE WATER TREATMENT PLANT SOLIDS HANDLING RENTAL EQUIPMENT Reso No. 2025/81 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving an amendment to extend the agreement with Karl Needham Enterprises, Inc. to provide solids handling equipment rental and maintenance services for the period of July 1, 2025 through June 30, 2027, for an amount not to exceed $375,000 per fiscal year for a total amount not to exceed $750,000 bringing the total contract amount to $1,875,000; and authorizing the City Manager or designee to execute the amendment to the agreement in a form approved by the City Attorney.

M. PURCHASE ORDER APPROVALS FOR ANNUAL WATER TREATMENT CHEMICAL PURCHASES IN THE AMOUNT OF $1,980,000
Reso No. 2025/82 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving the Bay Area Chemical Consortium joint agency cooperative bidding purchase order agreements for Water Treatment Plant chemical purchases for the period of July 1, 2025, through June 30, 2026, in the amount not to exceed $1,980, 000 and authorizing the City Manager, or their designee, to execute the purchase order agreements in a form approved by the City Attorney.

N. RESOLUTION APPROVING THE CLASS SPECIFICATIONS UPDATES FOR THE

MANAGEMENT BARGAINING UNIT WITH NO SALARY CHANGES
Reso No. 2025/83 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving the updated class specifications for positions within the Management Bargaining Unit.

O. REJECTION OF CLAIM: JOSE EFREN GRAJEDA
Rejected, 5/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Jose Efren Grajeda.

ANTIOCH CITY COUNCIL -7- MAY 13, 2025

COUNCIL REGULAR AGENDA

6. ANTIOCH POLICE OVERSIGHT COMMISSION APPOINTMENT FOR ONE PARTIAL - TERM VACANCY EXPIRING NOVEMBER 2025
Reso No. 2025/84 Adopted appointing Joseph Mitchell to the Antioch Police Oversight Commission for a partial-term vacancy expiring November 2025, 5/0 Recommended Action: It is recommended that the Mayor nominate the candidate for appointment and the City Council adopt a resolution approving the Mayor’s appointment of [name of appointee] to the Antioch Police Oversight Commission for the partial -term vacancy expiring November 2025.

9:50
P.M. RECESS
10:01 P.M. RECONVENED – All Present

7. CITY COUNCIL REQUESTED DISCUSSION ITEM – ASSISTANCE TO THE ANTIOCH

HISTORICAL SOCIETY
Direction provided to staff
Council motioned to waive permit fees of approximately $2,200, Approved 5/0 Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.

8. RENAMING OF THE MAYORS APPRENTICESHIP PROGRAM (M.A.P.) Reso No. 2025/85 Adopted approving the name change to
Skills Opportunity Access and Resilience (S.O.A.R.), 5/0 Recommended Action: It is recommended that the City Council adopt a resolution approving a name change of the Mayor’s Apprenticeship Program (M.A.P.) to [insert name after approval].

9. RESOLUTION APPROVING A MASTER LEASE AGREEMENT WITH RUDRAM LLC FOR

THE ENCAMPMENT RESOLUTION FUND INTERIM HOUSING PROGRAM
Reso No. 2025/86 Adopted with the following direction:

Staff to provide a Quarterly Report to City Council
every 90 days beginning July 1, 2025; and
Staff to investigate permanent solutions, 5/0
Recommended Action: It is recommended that the City Council a dopt a resolution approving a Master Lease Agreement with Rudram LLC in the amount of $1,800,000 for the Executive Inn Motel property for the period of July 1, 2025 through December 31, 2026, for use as an interim housing program site for individuals experiencing homelessness and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.

ANTIOCH CITY COUNCIL -8- MAY 13, 2025

COUNCIL REGULAR AGENDA – Continued

COUNCIL MEMBER FREITAS MADE A MOTION TO EXTEND THE MEETING TO 11:30 P.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0

10. SEWER SYSTEM MANAGEMENT PLAN UPDATE 2025
Reso No. 2025/87 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving the Sewer System Management Plan Update 2025 as mandated by the State Water Resources Control Board and authorize staff to certify the approved update using the State Water Resources Control Board Electronic Reporting System.

11. APPROVAL OF AGREEMENT WITH MS INVESTIGATIVE SERVICES AND CONSULTING, LLC. FOR UNITED STATES DEPARTMENT OF JUSTICE (USDOJ) – REQUIRED CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $250,000

ANNUALLY, WITH AUTHORIZATION FOR OPTIONAL EXTENSIONS

DURING THE COUNCIL DISCUSSION OF ITEM # 11, COUNCIL MEMBER WILSON MADE A MOTION TO EXTEND THE MEETING TO 11: 40 P.M., SECONDED BY MAYOR PRO TEM ROCHA; APPROVED 5/0

Reso No. 2025/88 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:

• Approving a Professional Services Agreement with MS
Investigative Services and Consulting, LLC to serve as the Consultant pursuant to the Agreement with the United States Department of Justice (USDOJ), in an amount not to exceed $250,000 annually for a term of three years;

• Authorizing the City Manager to execute the Professional Services Agreement, in a form approved by the City Attorney; and

• Should the USDOJ require services beyond the initial three- year term, direct the City Manager to return to the City Council to seek authorization and approval of an amendment to the Professional Services Agreement to provide for a fourth and/or fifth year, at an annual amount not to exceed $250,000.

ANTIOCH CITY COUNCIL -9- MAY 13, 2025

MAYOR PRO TEM ROCHA MADE A MOTION TO EXTEND THE MEETING TO 12:00 A .M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0

PUBLIC COMMENTS

STAFF COMMUNICATIONS

COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and City Manager – no longer than 90 days.

MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.

Motioned to adjourn the meeting at 11:53 p.m. approved, 5/0

ANNOTATED AGENDA
Antioch City Council

SPECIAL AND REGULAR MEETING

Date: Tuesday, May 13, 2025
Time: 4:00 P.M. – Closed Session
5:30 P.M. – Special Meeting/Budget Study Session
7:00 P.M. – Regular Meeting

Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509

City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.

PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.

ANTIOCH CITY COUNCIL -1- MAY 13, 2025

PLEDGE OF ALLEGIANCE

PUBLIC COMMENTS for Closed Session – None

CLOSED SESSION:

No Reportable Action

2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9(d)(1): Shornikov v.

City of Antioch et al., Contra Costa Superior Court Case No. C24-03457.

Direction provided to City Attorney to file a cross-complaint, 5/0

ANTIOCH CITY COUNCIL -2- MAY 13, 2025

CLOSED SESSION – Continued

3) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2): One potential case.

Update provided to City Council; No Reportable Action

4:02
P.M. ADJOURNED TO CLOSED SESSION

4:03
P.M. COUNCIL MEMBER FREITAS ARRIVED AFTER THE ADJOURNMENT TO CLOSED

SESSION

5:30
P.M. ROLL CALL – SPECIAL MEETING/BUDGET STUDY SESSION – for Council Members – All Present

PLEDGE OF ALLEGIANCE

BUDGET STUDY SESSION

6:12 P.M. MOTIONED TO ADJOURN SPECIAL MEETING/BUDGET STUDY SESSION, 5/0

7:00
P.M. ROLL CALL – REGULAR MEETING – for Council Members – All Present

PLEDGE OF ALLEGIANCE

CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION

[CITY CLERK READ OUT THE SPEAKER RULES FOR THE COUNCIL MEETING]

ANTIOCH CITY COUNCIL -3- MAY 13, 2025

PUBLIC COMMENTS – Members of the public may comment only on unagendized items.

The public may comment on agendized items when they come up on this Agenda.

1. PROCLAMATIONS

• Be Kind to Animals Month, May 2025

7:36 P.M. RECESS TAKEN AFTER THE READING OF THE FIRST PROCLAMATION DUE TO

TECHNICAL DIFFICULTIES

7:43 P.M. RECONVENED – All Present

• Mental Health Awareness Month, May 2025
• National Public Works Week, May 18-24, 2025
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the proclamations.

2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS

• MEMORIAL DAY CEREMONY – May 26, 2025
Oak View Memorial Park, 2500 East 18th Street, Antioch

3. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS

 BOARD OF ADMINISTRATIVE APPEALS

CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS

MAYOR’S COMMENTS

4. PRESENTATION – Contra Costa Mosquito and Vector Control District Update Presented by Public Affairs Director Nola Woods

5. CONSENT CALENDAR

ANTIOCH CITY COUNCIL -4- MAY 13, 2025

CONSENT CALENDAR – Continued

B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 10, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.

C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 15, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.

D. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 22, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.

F. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.

G. ARCTIC WOLF NETWORKS CYBERSECURITY SERVICES AGREEMENT

ANTIOCH CITY COUNCIL -5- MAY 13, 2025

CONSENT CALENDAR – Continued

J. CONSIDERATION OF BIDS FOR THE NEIGHBORHOOD TRAFFIC CALMING PROJECT (P.W. 282-19B)
Reso No. 2025/79 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:

• Rejecting the bid submitted by Consolidated Engineering, Inc. as nonresponsive;

• Awarding the construction agreement for the Neighborhood Traffic Calming Project to the lowest, responsive, and responsible bidder, B&M Civil LLC; and

• Approving an agreement with B&M Civil LLC in the amount of $165,000 and authorizing the City Manager to execute the Agreement in a form approved by the City Attorney.

K. CONSIDERATION OF ACCEPTANCE OF THE PTAP- 26 AWARD NOTICE AND LOCAL

MATCH FUNDING SUBMISSION FOR THE PAVEMENT MANAGEMENT TECHNICAL

ASSISTANCE PROJECT
Reso No. 2025/80 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution:

• A pproving the acceptance of the PTAP -26 Award Notice from the Metropolitan Transportation Commission for the Pavement Management Technical Assistance Project;

• A uthorizing the expenditure of $35,300 of Gas Tax funds to pay the Metropolitan Transportation Commission for the Pavement Management Technical Assistance Project, which is a required match to receive a $115,300 P-TAP Grant; and

• A uthorizing the City Manager to execute the agreement in a form approved by the City Attorney.

ANTIOCH CITY COUNCIL -6- MAY 13, 2025

CONSENT CALENDAR – Continued

L. AMENDMENT TO THE AGREEMENT WITH KARL NEEDHAM ENTERPRISES, INC. FOR

N. RESOLUTION APPROVING THE CLASS SPECIFICATIONS UPDATES FOR THE

O. REJECTION OF CLAIM: JOSE EFREN GRAJEDA
Rejected, 5/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Jose Efren Grajeda.

ANTIOCH CITY COUNCIL -7- MAY 13, 2025

COUNCIL REGULAR AGENDA

9:50
P.M. RECESS
10:01 P.M. RECONVENED – All Present

7. CITY COUNCIL REQUESTED DISCUSSION ITEM – ASSISTANCE TO THE ANTIOCH

9. RESOLUTION APPROVING A MASTER LEASE AGREEMENT WITH RUDRAM LLC FOR

THE ENCAMPMENT RESOLUTION FUND INTERIM HOUSING PROGRAM
Reso No. 2025/86 Adopted with the following direction:

ANTIOCH CITY COUNCIL -8- MAY 13, 2025

COUNCIL REGULAR AGENDA – Continued

COUNCIL MEMBER FREITAS MADE A MOTION TO EXTEND THE MEETING TO 11:30 P.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0

11. APPROVAL OF AGREEMENT WITH MS INVESTIGATIVE SERVICES AND CONSULTING, LLC. FOR UNITED STATES DEPARTMENT OF JUSTICE (USDOJ) – REQUIRED CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $250,000

ANNUALLY, WITH AUTHORIZATION FOR OPTIONAL EXTENSIONS

DURING THE COUNCIL DISCUSSION OF ITEM # 11, COUNCIL MEMBER WILSON MADE A MOTION TO EXTEND THE MEETING TO 11: 40 P.M., SECONDED BY MAYOR PRO TEM ROCHA; APPROVED 5/0

Reso No. 2025/88 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:

• Authorizing the City Manager to execute the Professional Services Agreement, in a form approved by the City Attorney; and

STAFF REPORT

ANTIOCH CITY COUNCIL -9- MAY 13, 2025

MAYOR PRO TEM ROCHA MADE A MOTION TO EXTEND THE MEETING TO 12:00 A .M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0

PUBLIC COMMENTS

STAFF COMMUNICATIONS

Motioned to adjourn the meeting at 11:53 p.m. approved, 5/0

BUSINESS

SERVICES

OVERVIEW
Date: May 13, 2025
Presented by:

Bret Alexander Sweet
Economic Development
1 BUSINESS SERVICES

OVERVIEW
We tell the stories and lay the groundwork to
bring new businesses and industries to Antioch.

Attraction
We design and run programs that help keep
Antioch businesses open and thriving.

Retention
We offer tools to assist businesses in growing
and creating jobs for Antioch residents.

Expansion

BUSINESS ATTRACTION

ACTIVITIES
Publications
QR Code to Website
Broker Outreach
Dealfront
Go-Biz RFIs
Land Owner Match Making
Green Empowerment Zone
Lead Generation (Direct)
DataStartup Culture
Antioch Business Collaborative
Berkeley Startup Cluster
VERGE
California Manufacturing Technology
Consulting (CMTC)
Surveys
Referrals
Reports
Economic Impact Analysis
Foot Traffic Analysis
Demographic & Workforce Analysis
10 Broker Breakfasts (Santa Clara, Walnut
Creek)
International Council of Shopping Centers
(conferences in Berkeley & Monterrey)
Commuter Engagement
Medical Industry
Deep Science Researchers
Tech Workers
Lead Generation (Indirect)
Emails
Phone calls
Site Selection
InnovateAntioch.com Tool
Concierge Approach
Lead Processing Barrier Removal
Referrals from Planning
Referrals from Business License
Planning Partnerships on CEQA
Grant application support - UC Berkeley
Labor Center partnership
Real Estate
Commercial Vacancy Search
Industrial Land Search

ATTRACTION CHALLENGES
Access to energy from the grid is a
statewide barrier to site readiness
that we seek to address through
distributed energy partnerships.

Many of Antioch’s vacant industrial
plots have suspected or verified
contamination that we seek to
address through remediation.

Business leaders and brokers have
preconceived notions about Antioch
that we seek to address through
marketing and relationship-building.

Many of Antioch’s sites are vacant but
not on the market due, which we seek
to address through landlord outreach
and education.

Power Contamination
Brand Absentee Landlords

ATTRACTION BY INDUSTRY
Carbon Neutral (1) Direct Air Carbon Capture (3)
Green Hydrogen (1)
EV Battery Manufacturing (1)
Steel Mill Green Energy
Data Analytics (1)
Filtration System (1)
Water Treatment
Building Materials (1) Viticulture (3)
Restaurants/Cafes (2)
Recycling Food & Drink
Martial Arts (1)
Thrift (1)
Retail
23 ATTRACTION TESTIMONIALS
"Bret and Gaby are the best. They are a proactive, supportive, and understanding team trying to bring clean technologies to their region, which happens to be very well suited to their deployment.

Bret and Gaby took time to get to know our team, understand our needs, introduced us to folks in their network, and helped us develop a competitive grant application. I could not recommend them highly enough."
-AirMyne
While participating at the Cleantech Open Expo in 2023, Maelstrom Water Technologies was lucky to connect with Bret Sweet, the Economic Development Program Manager for the City of Antioch. Bret invited our company to visit Antioch and get acquainted with the water and economic needs of the city. As Maelstrom Water Technologies continues to grow, we have been keeping in touch with Bret and his department with the hopes of servicing the water needs of the city and potentially opening a laboratory location there as well. Our values at Maelstrom align very well with the plans outlined for revitalizing the city of Antioch, we care deeply about our community and feel very grateful Bret has kept us in his future plans.
-Maelstrom Water Technologies
“A simple visit to a potential space quickly became
something real when the landlord jumped into action. At the time, we were just exploring ideas and manifesting
possibilities. We heard about Working Solutions through the city and decided to apply—though we were warned
our wine bar concept might not get approved. Bret and
Gaby saw our vision, and that support gave us the
confidence to move forward.”
-The Pour Up Wine Bar

BUSINESS RETENTION

ACTIVITIES
Newsletter (including welcome email)
Listing Website
Rewards Program
Database Tools
Data
Event Participation
Event Promotion to Residents
Tabling at Business Events
Guest Speaking at Business Events
Surveys
Referrals
Reports
Economic Impact Analysis
Foot Traffic Analysis
10 Patronage
Customer Service Audit
Site Visits
Walking Tours
Driving Tours
Visual Inspection
Community Engagement
Video/Online Information Sessions
In Person Presentations
Listening Sessions & Dialogues
Real Estate
Commercial Vacancy Search
Industrial Land Search
Referrals
To City Departments
To Antioch Business Collaborative
Industry Resource Menus
Barrier Removal
Referrals from Planning
Referrals from Business License
Planning Partnerships on CEQA
Promotion
Business Spotlights
Sponsorship
Events
Financial Support
GrantsCollaboratives
Antioch Business Collaborative
Business Associations

BUSINESS EXPANSION

ACTIVITIES
Expansion layers on top of Retention
All Items from “Retention”
Employee Training
Workforce Development Board
Los Medanos
10 Municipalities
State
Federal
Local Procurement
Go-Biz
Team California
Requests for Information (RFIs)
Research Institution Partnerships
Longitudinal Studies
Internships / Externships / Preceptorships

RETENTION & EXPANSION

TESTIMONIALS
“The East Bay SBDC [member of the Antioch Business Collaborative] has helped with my business by connecting me with folks who understand parts of the market that we work with. The opportunity to grow by expanding our network and putting us in touch with the steps to secure business funding through venture capital knowledge and loan programs.” “I came into the ESO Incubator [member of the Antioch Business Collaborative] with two specific goals: to build my financial acumen and strengthen my marketing strategy. I made meaningful progress in both areas and gained practical tools I can apply right away. I also found unexpected value in the session on operations, which opened my eyes to the importance of building systems that support sustainable growth.” -ScriptChain Health
-Kolanut
“Developing a Statement of Work (SOW) for my upcoming hire was a key milestone during the program. It helped me clarify expectations and structure for future growth. Additionally, evaluating my business through an investor’s lens pushed me to think more strategically about its long- term evolution and value.”
-Iconic Building Advisors
“I’ve been meeting 1-on-1 with Xenia from the Alliance for Community Development for the last 8 months. In that time, I’ve been able to fill all 4 of the vacant rooms in my wellness center, rebrand my business, and reduce my business debt by over 40%.”
-Agape & Shalom (formerly Bare Skin & Brows)
“Working Solutions helped us to secure a better loan to continue with our business and purchase equipment. We are very thankful for this as well as the opportunity to be considered for funding.”
-Bay Area Flooring Experts
“Participating in the business program at Renaissance Entrepreneurship Center gave me the tools and confidence to elevate my business. I learned how to present my services with clarity and impact, which helped me secure new contracts and expand into new markets.I expanded my team from 5 to 21 employees, increased billable hours by 27%, and secured contracts with the Department of Veterans Affairs and several skilled nursing facilities” -Caring Haven, LLC.

AREAS FOR IMPROVEMENT
Data access - CoStar would improve our site selection, SizeUp would improve market research for small businesses
More frequent business license reports would increase awareness of openings and closures Promoting email newsletters would increase open rate
10 Vision: An interwoven
ecosystem of thought leaders
to transform the Antioch
economy. Funded via ARPA
through 2026.

Opportunity : Retain and expand
small businesses; secure long-
term, county-wide funding.

Status : Resource providers
onboarded, meeting monthly,
reporting quarterly . Launching
promotional materials (website,
flyers, referrals) this month.

Beginning office hours.

Idea-stage entrepreneurship
advising
Food and e-commerce
workshops, science & tech
Capital readiness and
financing $100k-$250k
Capital readiness and
financing $50k-$100k
Incubators for Black and
Latinx owners, corridors
Nonprofit advising
Early stage business
advising, cooperatives
Ecosystem mapping,
business associations
Antioch Business Collaborative
Initiative-wide funding &
promotion

THANK
YOU
Q&A
24 SM- 1
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Special Meeting of May 13, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Dawn Merchant, Finance Director
APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: FY2025-27 Budget Development – Economic Development

RECOMMENDED ACTION
It is recommended that the City Council provide feedback and di rection regarding the budget development information provided for the fiscal year 2025-27 budget.

FISCAL IMPACT
The fiscal impact of this budget is outlined in this report.

DISCUSSION
Budget Review
This is a continuation of the budget session from April 22 nd to finish review of the Economic Development budget.

Economic Development Budget
This department is currently under review for a comprehensive r estructure which will be reflected in the final budget proposal to be reviewed in May/Ju ne 2025. As previously detailed in the March 18 th budget report, the proposed budget reflects Economic Development reporting to Community Development in the new fiscal year, with elimination of the Economic Development Director and addition of an Adminis trative Analyst I to the division. The budget worksheets in Attachment A, page 4, reflect a budget through FY25 under the Legislative & Administrative budget in the General Fu nd and then under Community Development beginning in FY26, with a new division number.

ATTACHMENTS
A. Economic Development Budget Worksheets

Budget Study Session – Economic
Development

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Attachment A
BUDGET STUDY SESSION – MAY 13, 2025
2 DEFINITIONS/EXPLANATIONS OF EXPENSE CATEGORIES USED:

PERSONNEL: All salary and benefit cost associated with full and part-time employees of the City, including projected overtime and standby costs.

MATERIALS & SUPPLIES: Office and operating supplies (pens, paper, etc); postage; copier charges; printing costs; chemicals; pipes & fittings; fuel; paving and building materials and other miscellaneous operating supplies and costs.

CONTRACTS: Contracts for professional services such as legal services, landscape services, design services, software maintenance, repairs, outside staffing (plan review, etc.), County lab testing, etc.

COMPUTER/PHONE MAINTENANCE & REPLACEMENT: The Information Services Department is responsible for Citywide computer and phone maintenance and replacement of devices and is accounted for in an Internal Service Fund of the City. Departments are charged/allocated a share of the cost of maintaining the Information Services Department as well as a charge to put aside money in the Information Services Internal Service Fund for future replacement of devices.

BUSINESS EXPENSE: Expenses related to costs of training, conferences, membership dues to organizations, long distance phone charges, recruitment, etc.

BUDGET STUDY SESSION – MAY 13, 2025
3 ECONOMIC DEVELOPMENT WITH PROPOSED BUDGET RESTRUCTURE

ECONOMIC DEVELOPMENT (100-1180/100-5120) - The Economic Development Department is responsible for the City ’s efforts to attract, retain, expand, and assist businesses in Antioch. The Economic Departme nt focuses on growing Antioch’s economy through economic develo pment activities and programming that includes promoting a positive business environment, expansion of the local tax base, creating opportunities for new jobs, retail attractions, employment centers and quality dining experiences. Staff continues to participate in collaborative economic development efforts that focus on establishing Antioch within the region and mega-region.

As outlined in the March 18, 2025 special budget meeting report, the draft budget proposes Economic Development reporting to Community Development starting in fiscal year 2026. With this restructure, the Economic Development Director position will be eliminated and an Administrative Analyst I position will be added to the division.

The budget worksheets on the next page represent the FY25 budget under the General Fund “Legislative & Administrative” category, division 100- 1180 and then under the Community Development umbrella, division 100-5120, in FY26. The division number is changing to coincide with the City’s internal general ledger Chart of Accounts structure for Community Development.

BUDGET STUDY SESSION – MAY 13, 2025
4 Economic Development budget through FY2024-25 within Legislative & Administrative category:

Economic Development (100-1180) – LEGISLATIVE & ADMINISTRATIVE THROUGH FY2024-25

2021-22 2022-23 2023-24 2024-25 2024-25 2025-26 % 2026-27 % Actual Actual Actual Budget Revised Proposed Change Proposed Change Use of Funds:

Personnel 450,865 400,886 519,227 593,174 319,425 0 -100% 0 0% Supplies 1,985 2,609 1,800 5,900 5,600 0 -100% 0 0%
Contracts 64,737 43,998 82,654 190,000 95,000 0 -100% 0 0% Marketing/Programming 146,100 286,105 87,925 410,000 177,000 0 -100% 0 0% Computer/Phone Maint. & Replace 13,574 13,574 54,769 57,265 62,184 0 -100% 0 0% Business Expense 42,719 57,253 44,244 94,350 97,150 0 -100% 0 0% Total Use of Funds 719,980 804,425 790,619 1,350,689 756,359 0 -100% 0 0%

Funded FTE's 2.00 2.00 2.00 2.00 2.00 0.00 0.00

Restructured Economic Development division budget starting with FY2025-26 within Community Development:

Economic Development (100-5120) – IN COMMUNITY DEVELOPMENT STARTING WITH FY2025-26

2021-22 2022-23 2023-24 2024-25 2024-25 2025-26 % 2026-27 % Actual Actual Actual Budget Revised Proposed Change Proposed Change Use of Funds:

Personnel 0 0 0 0 0 431,423 100% 444,210 3%
Supplies 0 0 0 0 0 5,600 100% 5,600 0%
Contracts 0 0 0 0 0 125,000 100% 125,000 0%
Marketing/Programming 0 0 0 0 0 360,000 100% 360,000 0% Computer/Phone Maint. & Replace 0 0 0 0 0 67,043 100% 70,047 4% Business Expense 0 0 0 0 0 97,650 100% 97,650 0%
Total Use of Funds 0 0 0 0 0 1,086,716 100%1 1,102,507 1%

Funded FTE's 0.00 0.00 0.00 0.00 0.00 2.00 2.00
1VARIANCE: Economic Development division number changing to coincide with Chart of Accounts structure for Community Development. Actual total percentage increase over FY25 expenditures is 44% when compared to 100-1180 budget worksheet. Percentage increase due to FY25 vacancy savings from Director position and increase in marketing budget in FY26.

BUDGET

PROPOSAL
FY 2025-2027
Date: May 13, 2025
Presented by:

Bessie Marie Scott
City Manager’s Office
1 The City Manager serves as the administrative head of the City government under the direction of the City Council and is responsible for carrying out the policies and directives of the City Council.

Administrative policy direction include:

Fiscal planning
Intergovernmental relations
Communications - both internal and with community at
large
Advises City Council and makes Council Policy
Recommendations

DEPARTMENT PURPOSE
2 Public Involvement
2025-27 OBJECTIVES
Efficacy
Continuity Visibility
Delivery
Goals for the 2025-2027 City Manager’s office:

Fiscal Responsibility Transparency Innovation
Partnerships
Innovation
Promote operational efficiency across the
city
Citizen engagement and customer service
delivery
Foster regional collaboration
Streamline service delivery across
departments
Participation and transparency across the city
Municipal services in line with city values
Budget strategies for Economic Development
and Community Development
3 ORGANIZATIONAL CHART
Brad Helfenberger
Assistant City Manager
Bessie Marie Scott
City Manager
Jaden Baird
Public Information Officer
City Manager’s Office
Susan Vasquez
Principal Executive Assistant
4 Total 4 FTE
Line Item 2024-25 2025-26 2026-27

USE OF FUNDS REVISED PROPOSED PROPOSED
Personnel $1,091,259 $1,426,779 $1,505,140
Services & Supplies $862,841 $604,191 $544,191
Total Expenditures $1,954,100 $2,030,970 $2,049,331
Internal Services ($370,096) ($570,096) ($570,096)
TOTAL General Fund For
Department $1,584,004 $1,460,874 $1,479,235
CITY MANAGER’S BUDGET SUMMARY
5 Personnel

70.3%
Services & Supplies

29.7%

BUDGET BREAKDOWN
2025-27
6 CITY MANAGER’S OFFICE BUDGET SUMMARY
Line Item 2024-25 Revised 2025-26 2026-27

USE OF FUNDS REVISED PROPOSED PROPOSED
Office Supplies/Postage/
Copier/Long Distance $15,250 $10,250 $10,250
Contract Services $692,650 $350,000 $290,000
Business Expenses $27,000 $30,500 $30,500
Special Projects $30,000 $35,000 $35,000
Conferences and Dues $27,000 ȥ $32,500ȥ $32,500
Police Oversight Commission $15,000 ȥ $75,000 $75,000 ȥ 7 CONTRACTS
Line Item (Contractor Name, if known) 2024-25 Revised 2025-26 2026-27 Downtown Security (Spearhead Security) $100,000 $100,000 $100,000 Council & Executive Team Visioning/ Strategic Planning
(Tracy Miller) $75,000 $50,000
Grants/ Legislative Advocacy (Townsend) $62,500 $150,000 $150,000 Operational Assessment (TBD) $50,000 $50,000 $40,000
Municipal Customer Service Delivery (David Mensah) $50,000 Succession Planning Consultant (TBD) $50,000
Executive Coaching/ Teambuilding (HB Consulting and others) $20,150 Executive Recruitments (Bob Hall & Associates) $175,000 Fee Study (TBD) $60,000
Total $692,650 $350,000 $290,000
8 RECENT SUCCESSES
9 Executive Leadership
Professional Development
Emergency Hires to Increase
Citywide Capacity
Decrease in Attrition, Increase
in Workplace Morale
Filling Executive Positions

RECENT SUCCESSES
Encampment Task Force
Group Expansion
Enhanced Partnerships with
Stakeholders within the
County
10 Legislative Advocacy
Strategic Restructuring /
Increased Operational Fidelity

FUTURE INITIATIVES
Public Records Act Process /
Records Management System
Personnel Rules (1978) To Be
Updated (Q3/Q4 2025)
City Clerk’s Office Human Resources
Branding Congruency Across Agency;
Citywide Communication Strategic Plan
Public Information Office
See-Click-Fix Relaunch (Q3
2025)
ED 2025-2027 Strategic Plan
Update (Q4 2025)
Public Works Economic Development
COA General Plan RFQ (Q3 2025)
Community Development
11 THANK
YOU
Q&A
12 SM- 2
Agenda Item #

RECOMMENDED ACTION
It is recommended that the City Council provide feedback and di rection regarding the budget development information provided for the fiscal year 2025-27 budget.

FISCAL IMPACT
The fiscal impact of this budget is outlined in this report.

DISCUSSION
Budget Review
This is a continuation of the budget session from April 22 nd to review the City Manager budget.

City Manager Budget
The request for the second Assistant City Manager position has been removed from the current draft budget. Too, part-time help included in the prev ious draft FY26 & FY27 budget has also been removed. These removals result in a net savings of $466,767 in FY26 and $479,702 in FY27.

ATTACHMENTS
A. City Manager Budget Worksheet

Budget Study Session – City Manager

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Attachment A
BUDGET STUDY SESSION – MAY 13, 2025
2 DEFINITIONS/EXPLANATIONS OF EXPENSE CATEGORIES USED:

PERSONNEL: All salary and benefit cost associated with full and part-time employees of the City, including projected overtime and standby costs.

BUSINESS EXPENSE: Expenses related to costs of training, conferences, membership dues to organizations, long distance phone charges, recruitment, etc.

INTERNAL SERVICES: As determined by the City’s Cost Allocation Plan last updated in 2023, this is the cost of General Fund services provided to other departments. The amount is allocated to funds other than the General Fund and shown as a “positive” Internal Services expense in those funds and as a “negative” Internal Services expense in the General Fund departments that are being allocated.

BUDGET STUDY SESSION – MAY 13, 2025
3 CITY MANAGER

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BUDGET STUDY SESSION – MAY 13, 2025
4 CITY MANAGER (100-1130) - The City Manager serves as the administrative head of the City government under the direction of the City Council and is responsible for carrying out the policies and directives of the City Council. The City Manager provides leadership to the City’s executive managers and the organization as a whole in meeting the needs of the community and coordinating the provision of a wide range of municipal services.

The City Manager also provides administrative policy direction for fiscal planning; intergovernmental relations in responding to state, federal and regional issues with local impacts; and for communications - bo th internal and with the community at large. The City Manager and staff attend all Council meetings, advising the Council on matters under consideration and makes Council policy recommendations as appropriate.

City Manager (100-1130)

2021-22 2022-23 2023-24 2024-25 2024-25 2025-26 % 2026-27 % Actual Actual Actual Budget Revised Proposed Change Proposed Change

Use of Funds:

Personnel 1,286,746 1,006,510 361,126 1,465,763 1,091,259 1,426,779 31%1 1,505,140 5% Supplies 8,157 7,855 6,474 20,000 15,000 10,000 -33% 10,000 0% Contracts 340,618 130,291 48,578 243,153 692,650 350,000 -49%2 290,000 -17% Homeless Services 300,156 0 0 0 0 0 0% 0 0% Computer/Phone Maint. & Replace 29,301 29,301 34,760 34,760 44,441 44,441 0% 44,441 0% Business Expense 77,924 66,255 72,881 121,750 110,750 199,750 80%3 199,750 0% Internal Services (263,586) (263,586) (370,096) (370,096) (370,096) (570,096) 54% (570,096) 0% Total Use of Funds 1,779,316 976,626 153,723 1,515,330 1,584,004 1,460,874 -8% 1,479,235 1%

Funded FTE's 4.00 4.00 4.00 4.00 4.00 4.00 4.00

1VARIANCE: Vacancy savings in FY25.
2VARIANCE: FY25 includes budget for various contracts starting in FY25. 3VARIANCE: Increase in budget for public information as well as reclassing $60,000 in training budget from PD to City Manager office to increase training of APOC to $75,000 each fiscal year.

BE KIND TO ANIMALS’ MONTH
May 2025

WHEREAS, the week of May 4th – May 10th, 2025, is celebrated as “Be Kind to Animals Week”;

WHEREAS, this special week, is traditionally honored by humane-minded individuals, organizations, and governmental entities across the nation;

WHEREAS, we recognize the role of humankind as wise and caring stewards of all animal life;

WHEREAS, kindness and compassion to every living creature uplifts the community and teaches our children by example;

WHEREAS, the Antioch Animal Services program aspires to the highest humane standards in its work and attempts to further kindness to animals through education and responsible adoption; and

WHEREAS, to celebrate the joys of the human-animal bond, the Antioch Animal Services will waive adoption fees for all shelter pets during the month of May.

NOW, THEREFORE, I, RON BERNAL, Mayor of the City of Antioch, do hereby proclaim the entire month of May 2025 as
“BE KIND TO ANIMALS MONTH” in the City of Antioch.

MAY 13, 2025

__________________________________________
RON BERNAL, Mayor

1.01 5-13-25

MENTAL HEALTH AWARENESS MONTH
MAY 2025
WHEREAS, mental health is essential to the overall health and well-being of all people, and emotional wellness plays a critical role in personal development, healthy relationships, and the prosperity of our communities;

WHEREAS, one in five adults and one in six youth experience a mental health condition in any given year, yet many go without support due to stigma, lack of access, or fear of judgment; WHEREAS, the City of Antioch recognizes that mental health challenges do not discriminate and impact individuals of all ages, races, genders, socioeconomic backgrounds, and walks of life;

WHEREAS, Antioch is committed to fostering a community that promotes mental wellness, early intervention, access to care, and recovery support, especially for those most impacted by trauma, adverse childhood experiences, violence, inequity, and systemic barriers;

WHEREAS, we acknowledge the importance of community-wide efforts, including schools, families, faith-based organizations, service providers, and local government, to raise awareness, dismantle stigma, and expand resources for all residents;

WHEREAS, the City of Antioch recognizes that mental health is essential to overall health and well-being, and that unaddressed mental health conditions can result in serious consequences for individuals, families, and the broader community;

WHEREAS, promoting mental health awareness, expanding access to care, and supporting early intervention and recovery are critical to ensuring the safety, prosperity, and resilience of our community; and

WHEREAS, during Mental Health Awareness Month, we join cities across the nation in uplifting hope, educating the public, and affirming that no one should struggle in silence.

NOW, THEREFORE, I, RON BERNAL, Mayor of the City of Antioch, hereby proclaim the month of May 2025, and each following May, to be “MENTAL HEALTH AWARENESS MONTH” in the City of Antioch.

MAY 13, 2025

\
__________________________________________
RON BERNAL, Mayor 1.02
5-13-25

NATIONAL PUBLIC WORKS WEEK
May 18-24, 2025

WHEREAS, Public Works services provided in our community are an integral part of our citizens' everyday lives;

WHEREAS, the support of an informed citizenry is vital to the efficient administration and operation of the City’s public works systems and programs which include Water Production, Water Treatment, Water Distribution, Sewer, Storm Water (NPDES), Streets, Parks, Medians and Open Spaces, Capital Improvement Program, Land Development Services, Traffic Engineering, Public Buildings, Marina, Fleet and Geographic Information Services (GIS);

WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services;

WHEREAS, the quality and effectiveness of the operation and maintenance of these facilities, as well as their planning, design, and construction is vitally dependent upon the efforts and skills of public works professionals; and

WHEREAS, the efficiency of the qualified and dedicated personnel who staff Public Works Departments is materially influenced by the people's attitude and understanding of the importance of the work they perform.

NOW, THEREFORE, I, RON BERNAL, Mayor of the City of Antioch, do hereby proclaim May 18th-24th, 2025, as "NATIONAL PUBLIC WORKS WEEK” in the City of Antioch, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works professionals make every day to our health, safety, comfort, and quality of life.

MAY 13, 2025

RON BERNAL, Mayor

1.03 5-13-25

BOARD / COMMISSION / COMMITTEE

VACANCY ANNOUNCEMENTS
Phone: (925) 779-7009 OFFICE OF THE CITY CLERK 200 H Street/P.O. Box 5007 [email protected] Antioch, CA. 94531-5007
hhttps://bit.ly/COA-BC23 AntiochIsOpportunity.com
The City of Antioch urges residents to become involved in their local community! One way to do so is to serve on the various Boards, Commissions , and Committees. Any interested resident is encouraged to apply for the vacancies by 5:00 p.m. on the deadline below.

EXTENDED DEADLINE DATE: FRIDAY, MAY 16, 2025:
¾ BOARD OF ADMINISTRATIVE APPEALS
o Two (2) partial term vacanc ies, expiring March 2028
o One (1) Alternate, two-year term vacancy

To be considered for the vacancy position(s) listed above, plea se fill out an application available on the City’s website at https://bit.ly/COA-BC23. Printed applications are also available at Antioch City Hall,
200 H Street, Antioch, CA.

Please return the completed application by the
deadline date listed above, by email to:
[email protected]. You can also drop off the
application (Attn: City Clerk), in the water billing drop-off box outside Antioch City Hall.

Your interest and desire to serve our community can make a difference. #3

BOARD OF ADMINISTRATIVE APPEALS
7ZR() YacancLHV, expiring March 202
2QH

$OWHUQDWHIRUWZR\HDUWHUP
([WHQGHGDeadline: By 5:00 p.m., 0D\
The City of Antioch encourages residents to become involved in their local community.

One way to do so is to serve on various commissions, boards, an d committees. Any interested resident is encouraged to apply.

Purpose:

The Board of Administrative Appeals hears appeals regarding administrative decisions by any official of the City dealing with Municipal Code Interpretations.

Board Seats:
x Five (5) Board Members, 4-year terms.
x One (1) Alternate Board Member, 2-year term.

Meetings:
x Held every first Thursday of every month at 3:00 p.m. in the City Council Chambers; or on other dates as needed.

Requirements:
x Must be a resident of the City of Antioch.
x Three (3) members shall have experience in building constructio n trades and/or training in the CA Code of Regulations.
x Board members are required to submit the Fair Political Practic es Commission (FPPC) Form 700 (Statement of Economic Interests) upon assuming office, and every year thereafter.
x Board members are required to complete a 2-hour online AB1234 Ethics course within one year of their appointment.
x Newly appointed and reappointed Members are required to take an Oath of Office administered by the City Clerk.

To be considered for these volunteer position(s), a completed application must be emailed to: [email protected], or mailed/delivered to the Office of the City Clerk, by the deadline date listed above. Appl ications are available on the City’s website at:
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CITY COUNCIL MEETING

SPECIAL MEETING/CLOSED SESSION

Special Meeting/Closed Session April 9, 2025
11:00
A.M. Antioch Community Center
4703 Lone Tree Way, Antioch, CA 94531

11:00 A.M. – SPECIAL MEETING

Mayor Bernal called the Special Meeting to order at 11:11 A.M., and Acting City Clerk Garcia called the roll.

Present: Council Members District 1 Torres-Walker, District 3 Freitas, District 4 Wilson, and Mayor Bernal

Absent: Mayor Pro Tem (District 2) Rocha

PLEDGE OF ALLEGIANCE

Mayor Bernal led the Pledge of Allegiance.

PUBLIC COMMENTS

Mary Lutz, Antioch resident, stated that City Manager Scott is not receiving enough support.

She told Council when they are reviewing her position, understa nd that she came into a challenging situation.

CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY MANAGER. This closed session is authorized pursuant to California Government Code section 54957(b)(1).

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: INTERIM CITY ATTORNEY.

This closed session is authorized pursuant to California Govern ment Code section 54957(b)(1).

ADJOURN TO CLOSED SESSION

Mayor Bernal adjourned to Closed Session at 11:14
A.M.

RETURN TO OPEN SESSION FROM CLOSED SESSION TO REPORT OUT

ROLL CALL

The City Council reconvened to Open Session at 4:02
P.M., and Interim City Attorney Cole called
the roll.

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ANTIOCH CITY COUNCIL
Special Meeting/Closed Session
April 9, 2025 Page 2 of 2

Present: Council Members District 1 Torres-Walker, District 3 Freitas, District 4 Wilson, and Mayor Bernal

Absent: Mayor Pro Tem (District 2) Rocha

CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION ITEMS

Interim City Attorney Cole reported the City Council had been i n Closed Session and gave the following report: #1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: CITY MANAGER.

No reportable action. #2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: INTERIM CITY ATTORNEY. No reportable action.

ADJOURNMENT

A motion made and seconded to adjourn the Special Meeting at 4:04 P.M., unanimously passed.

Respectfully submitted:

Christina Garcia

CHRISTINA GARCIA, CMC
Assistant City Clerk

CITY COUNCIL MEETING

SPECIAL MEETING/BUDGET STUDY SESSION

Special Meeting April 10, 2025
6:00
P.M. Council Chambers

6:00 P.M. – SPECIAL MEETING/BUDGET STUDY SESSION

Mayor Bernal called the Special Meeting to order at 6:00 P.M., and City Clerk Rhodes called the roll.

Present: Council Members District 3 Freitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal

Absent: Council Member Dis trict 1 Torres-Walker

PLEDGE OF ALLEGIANCE

Mayor Bernal led the Pledge of Allegiance.

BUDGET STUDY SESSION

1. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – PARKS AND RECREATION DEPARTMENT (Continued from the April 8, 2025, Council Special Meeting/Budget Study Session)

City Manager Scott introduced Budget Study Session Item 1.

Council thanked staff for the comprehensive report. They engag ed in a discussion regarding the Parks and Recreation Department presentation and provided the following direction:

¾ Direction to staff to seek revenue opportunities
¾ Direction to staff to prioritize capital needs
¾ Direction to staff to provide an estimate of costs to repair the “Hey Daddy, Look!” statue ¾ Direction to staff to consider shared resources with AUSD to e xpand services and generate additional revenue
¾ Direction to staff to address transportation needs for seniors ¾ Direction to staff to contact local foundations for sponsorshi p opportunities ¾ Direction to staff to remove or change verbiage on signage res tricting hours for youth at the Antioch Community Center

2. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – CITY ATTORNEY/ HUMAN

RESOURCES DEPARTMENTS

City Manager Scott introduced Budget Study Session Item 2.

Interim City Attorney Cole present ed the City Attorney Departme nt Budget PowerPoint presentation recommending the City Council provide feedback and direction regarding the budget development information provided for the Fiscal Year 2025-27 Budget.

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ANTIOCH CITY COUNCIL
Special Meeting
April 10, 2025 Page 2 of 2

Council thanked staff for the comprehensive report. They engag ed in a discussion regarding the City Attorney presentation and provided the following direction:

¾ Direction to staff to provide legal costs associated with the General Plan Update ¾ Direction to staff to consider a Labor Negotiation Reserve Fun d ¾ Direction to staff to provide Council with an update on pendin g litigation ¾ Direction to staff to cross train Attorneys
¾ Direction to staff to conside r a Legal Internship process ¾ Direction to staff to review previous Outside Legal Counsel invoices to determine potential funding sources

Director of Human Resources Cortez acknowledged staff in attend ance and presented the Human Resources Department Budget PowerPoint presentation recommending the City Council provide feedback and direction regarding the budget development information provided for the Fiscal Year 2025-27 Budget.

Council thanked staff for the comprehensive report. They engag ed in a discussion regarding the Human Resources presentation and provided the following direction:

¾ Direction to staff to consider adding a tracking feature for the online training portal ¾ Direction to staff to consider discussing monthly or quarterly meetings for Human Resources Directors at PMA
¾ Direction to staff to report on status of employee performance evaluations ¾ Direction to staff to audit the testing and hiring process ¾ Direction to staff to monitor required training for elected an d appointed positions

ADJOURNMENT

On motion by Councilmember Rocha, seconded by Councilmember Wil son the City Council members present unanimously adjourned the meeting at 7:57 P.M.

Respectfully submitted:

Kitty Eiden
KITTY EIDEN, Minutes Clerk

CITY COUNCIL MEETING

SPECIAL MEETING/BUDGET STUDY SESSION

Special Meeting April 15, 2025
6:00
P.M. Council Chambers

6:00 P.M. – SPECIAL MEETING/BUDGET STUDY SESSION

Mayor Bernal called the Special Meeting to order at 6:01 P.M., and City Clerk Rhodes called the roll.

Present: Council Members District 3 Freitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal

Absent: Council Member Dis trict 1 Torres-Walker

PLEDGE OF ALLEGIANCE

Mayor Bernal led the Pledge of Allegiance.

BUDGET STUDY SESSION

1. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – NON-DEPARTMENTAL,

LEGISLATIVE, FINANCE, INFORMATION SYSTEMS, AND REMAINING FUNDS

City Manager Scott introduced the Budget Study Session.

Director of Information Systems Barton presented the Information Systems Department Budget PowerPoint presentation.

Council requested a recess to resolve audio/video technical difficulties.

On motion by Councilmember Wilson, seconded by Councilmember Ro cha the City Council members present declared a recess at 6:05
P.M.

The meeting reconvened at 6:20
P.M. with all Councilmembers present with the exception of Councilmember Torres-Walker who was previously reported as absent.

Director of Information Systems Barton continued the Information Systems Department Budget PowerPoint presentation.

Council engaged in a discussion regarding the Information Syste ms Department Budget presentation and provided the following direction:

¾ Direction to staff to Identify projects that could be funded w ith PEG Franchise Fee (Fund 238)

City Clerk Rhodes presented the City Clerk Department Budget.

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ANTIOCH CITY COUNCIL
Special Meeting
April 15, 2025 Page 2 of 3

Council engaged in a discussion regarding the City Clerk Budget presentation.

Finance Director Merchant presented the staff report dated Apri l 15, 2025, recommending the City Council provide feedback and direction regarding the budge t development information provided for the fiscal year 2025-27 budget.

Council engaged in a discussion regarding the Non-Departmental, Legislative, Finance, and Remaining Funds presentation and provided the following direction to staff:

Non-Departmental Department (100-1250)

¾ Direction to staff to update Council on the status of the Chin ese History Project ¾ Direction to staff to provide Council with a list of business expenses

City Council (100-1110)

¾ Eliminate part-time h elp for City Council

City Treasurer (100-1150)

¾ Direction to City Treasurer and Investment Advisor to provide semi-annual or quarterly reports to Councill

Finance Summary

¾ Direction to staff to address succession planning for the Finance Department ¾ Direction to staff to explore a central purchasing position fo r all departments

Child Care Fund (Fund 223)

¾ Direction to staff to evaluate t he condition of the modular building

Abandoned Vehicles (Fund 228)

¾ Direction to staff to report back on restrictions related to t he use of these funds

Street Impact Fund (Fund 241)

¾ Direction to staff to determine current impacts associated wit h garbage trucks

SB1186 Disability Access (Fund 242)

¾ Direction to staff to determine if funds could be utilized for ADA improvements at the Senior Center

ANTIOCH CITY COUNCIL
Special Meeting
April 15, 2025 Page 3 of 3

CFD 2016-01 Police Protection (Fund 280)

¾ Direction to staff to provide a map of developments participating in the CFD ¾ Direction to staff to determine if new developments could be c onditioned to participate in the CFD

Retiree Medical Police (Fund 577)

¾ Direction to staff to add a footnote explanation of expenses

2015A Lease Revenue Refunding Bond (ABAG 2001) (Fund 410)

¾ Direction to staff to provide Council with the interest rate

Finance Director Merchant announced the next budget study session would be held prior to the April 22, 2025, City Council meeting and include the City Manag er, Community Development and Economic Development Budgets.

Additional Requests:

¾ Direction to staff to request a report from Contra Costa County on Antioch’s contributions toward County’s Animal Services
¾ Direction to staff to provide Council with Measure that establ ished the Antioch Animal Shelter

ADJOURNMENT

On motion by Councilmember Rocha, seconded by Councilmember Wil son the City Council unanimously adjourned the meeting at 7:56
P.M.

Respectfully submitted:

Kitty Eiden
KITTY EIDEN, Minutes Clerk

CITY COUNCIL MEETING

Special/Regular Meeting April 22, 2025
4:00
P.M. Council Chambers

4:00 P.M. - CLOSED SESSION

Mayor Pro Tem Rocha called the Closed Session to order at 4:00 P.M., and City Clerk Rhodes
called the roll.

Present: Council Members District 1 Torres-Walker, District 3 F reitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha

Absent: Mayor Bernal

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Rocha led the Pledge of Allegiance.

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to California Government Code section 54956.9(d)(2): 1 potential case.

PUBLIC COMMENTS – None

ADJOURN TO CLOSED SESSION

Mayor Pro Tem Rocha adjourned to Closed Session at 4:01 P.M.

4:30 P.M. - SPECIAL MEETING/BUDGET STUDY SESSION

Mayor Pro Tem Rocha called the Special Meeting to order at 5:05 P.M., and City Clerk Rhodes
called the roll.

Present: Council Members District 1 Torres-Walker, District 3 F reitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha

Absent: Mayor Bernal

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Rocha led the Pledge of Allegiance.

BUDGET STUDY SESSION

SM-1. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – CITY MANAGER, COMMUNITY

DEVELOPMENT, AND ECONOMIC DEVELOPMENT

City Manager Scott introduced the Budget Study Session.

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Special/Regular Meeting
April 22, 2025 Page 2 of 13

Finance Director Merchant presented the Community Development D epartment Budget Worksheets.

Planning Manager Merideth, Building Inspection Services Manager Andrews, Code Enforcement Manager Michael and Administrative Analyst Brown ga ve a Community Development Department Budget PowerPoint presentation.

A community member stated she wanted to speak on each of the bu dget items presented this evening.

Assistant City Attorney Kundinger, responding to the community members’ request to speak explained that because the budgets were a single agenda item, the public was limited to one 3- minute speaking period. However, he also noted that the Council could vote to change this rule if they wished.

Leslie May raised concerns about the accessibility of the meeti ng, sought specific information about local development, questioned the reliability of data, and voiced a belief about the lack of diversity within a Community Development Department.

Council thanked staff for the comprehensive report. They engag ed in a discussion regarding the Community Development Department budget presentation and pr ovided the following direction:

¾ Direction to staff to agendize a Study Session on Planning Dep artment process and projects
¾ Direction to staff to provide d etails of Sister City Program expenditures

Economic Development Program Manager Sweet gave the Economic Development Department Budget PowerPoint presentation.

Councilmember Freitas suggested the discussion on the Economic Development Department budget be held over to May 13, 2025.

Council thanked staff for the comprehensive report. They engag ed in a discussion regarding the Economic Development Department budget presentation and pro vided the following direction:

¾ Direction to staff to provide a memorandum outlining the reorg anization of the Economic Development Department
¾ Direction to staff to provide details on funding for the Downt own Business Association Program
¾ Direction to staff to provide reports to Council on conference s/association meetings attended
¾ Direction to staff to participate in Green Empowerment Zone me etings

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 3 of 13

On motion by Councilmember Freitas, seconded by Councilmember T orres-Walker the City Council members present unanimously continued the Economic Development and City Manager Budgets to May 13, 2025, Council Special Meeting/Budget Study Session.

MOTION TO ADJOURN SPECIAL MEETING/BUDGET STUDY SESSION

Mayor Pro Tem Rocha adjourned the Special Meeting/Budget Study Session at 6:59 P.M.

7:00 P.M. REGULAR MEETING

Mayor Pro Tem Rocha called the meeting to order at 7:08 P.M., and City Clerk Rhodes called the roll.

Present: Council Members District 1 Torres-Walker, District 3 F reitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha

Absent: Mayor Bernal

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Rocha led the Pledge of Allegiance.

CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION

Assistant City Attorney Kundinger reported the City Council had been in Closed Session and gave the following report: #1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – SIGNIFICANT EXPOSURE TO LITIGATION, no reportable action.

PUBLIC COMMENTS

City Clerk Rhodes read the speaker rules for the Council meeting.

Greg Feere thanked the City for an ADA ramp repair and an offic er for addressing issues at Harbor Park. He reported being directed to a public records request for details on Senior Center staffing cuts and suggested staff outreach to homeless seniors and potential management changes at the Senior Center.

Ralph Hernandez reviewed and provided documents for the public record outlining cases he had investigated.

Leslie May suggested holding Council meetings at more accessibl e times for the public. She also expressed concern that she was prevented from speaking on certain items, believing it violated both Robert's Rules of Order and the Brown Act.

Melissa Case discussed a recent newspaper article about an indi cted Antioch developer and requested the City Attorney’s office investigate the matter.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 4 of 13

Jim Gamble expressed concern about residents' neglected landscaping posing a fire hazard and asked the Council to have staff investigate and address it. He also thanked the Antioch Police Department (APD) for their professionalism.

Margie Carrell voiced concerns about the behavior of a local community group.

Gavin Payton, NAACP, thanked a previous speaker for her comments and advocated for youth in the community.

Krystle thanked the City for responding to her request to addre ss blighted properties and encouraged Council to work collaboratively for the benefit of the community.

John Trizuto stated that he believed Council failed to call for public comment during Closed Session. He discussed an incident that resulted in his arrest and expressed concern about his inability to obtain any documentation related to the event.

1. INTRODUCTION OF NEW CITY EMPLOYEES, PROMOTIONS AND RETIREMEN TS

City Manager Scott introduced:

¾ Jaden Baird, Public Information/Communications Officer ¾ Brad Helfenberger, Assistant City Manager (Promoted)
¾ Scott Buenting, Public Works Director (Promoted)

Public Information/Communications Officer Baird, Assistant City Manager Helfenberger and Director of Public Works/City Engineer Buenting thanked City Manager Scott for the introduction.

Chief of Police Vigil introduced:

¾ Danika Aguillard- Anderson, Animal Control Officer
¾ Charise Holloway, Police Officer
¾ Richard Siemietkowski, Police Officer
¾ Rhondon Pollard, Police Officer
¾ Jake Merrill, Police Officer
¾ Placido Serna, Police Officer
¾ Tanner Andrade, Police Officer
¾ Altaaf Ahmed, Police Officer
¾ Priest Jennings, Police Officer
¾ Ryan Reynolds, Police Officer

Animal Control Officer Aguillard-Anderson, Police Officers Holl oway, Siemietkowski, Pollard, Merrill, Serna, Andrade, Ahmed, Jennings and Reynolds thanked P olice Chief Vigil for the introduction.

Public Works Director/City Engineer Buenting introduced:

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 5 of 13

¾ Christopher Molina, Water Treatment Plant Supervisor (Promoted ) ¾ Bruce Cooke, Lead Collection Systems Worker (Promoted) ¾ Miguel Santoyo, Lead Collection Systems Worker (Promoted)

Water Treatment Plant Supervisor Molina, Lead Collection System s Workers Cooke and Santoyo thanked Director of Public Works/City Engineer Buenting for the introduction.

Finance Director Merchant introduced:

¾ Avangeline Cabero, Payroll Specialist (Promoted)

Payroll Specialist Cabero thanked Finance Director Merchant for the introduction.

Councilmember Torres-Walker congratulated the newly hired emplo yees and those who were promoted. She recognized former Interim Chief Addington and Pol ice Chief Vigil for their professionalism.

Nichole Gardner welcomed the new police officers.

2. PROCLAMATION

• Arbor Day, May 1, 2025

On motion by Councilmember Wilson, seconded by Councilmember To rres-Walker the City Council members present unanimously approved the Proclamation.

Director of Public Works/City Engineer Buenting and representatives from Holy Rosary School accepted the Arbor Day proclamation.

3. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS

Acting Director of Parks and Recreation Wright announced the fo llowing civic and community event:

¾ Keep Antioch Beautiful Event – 9:30
A.M. – 11:30 A.M. with a free lunch for volunteers to
follow from 12:00 P.M. – 1:00 P.M. on April 26, 2025

Joshua Price, El Campanil Theatre, announced the following civic and community events:

¾ Tom Rigney and Flambeau Performance - 2:00
P.M. on April 27, 2025
¾ Supremely Motown Concert Fundraiser – 7:00 P.M. on June 7, 2025

Gavin Payton announced the following civic and community events:

¾ NAACP Youth Council Swearing In – 2 : 3 0 P.M. – 3 : 3 0 P.M. on April 26 at True Light Missionary Baptist Church

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 6 of 13

¾ NAACP Youth Council Juneteenth Choir and Praise Dance Competit ion - 2:30 P.M. on June 21, 2025, at True Light Missionary Baptist Church

4. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS

City Clerk Rhodes announced the following Board and Commission openings.

¾ Planning Commission
¾ Board of Administrative Appeals
¾ Parks and Recreation Commission

For more information and to apply, visit the City’s website.

CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS

Councilmember Torres-Walker reported on her attendance at the C ity/School Standing Committee meeting and announced the Cannabis Standing Committee meeting would be held at 6:00
P.M. on April 23, 2025. She also reported on her attendance at the Green Empowerment Zone meeting and a meeting regarding the Downtown Business Asso ciation. She recognized April as Second Chances Month and the organizations who provided services to those impacted by incarceration. She requested the City bring a proclamation n ext year recognizing Second Chances Month. She responded to previous public comments and discussed Council’s duty to uphold the integrity of their position.

Councilmember Freitas announced he would be attending the Tri D elta and the Cannabis Standing Committee meetings on April 23, 2025. He recognized th e Parks and Recreation Department staff on the success of the Eggstravaganza event.

Councilmember Wilson reported on her attendance at the Delta Di ablo and Lone Tree Golf Course meetings. She announced the next Delta Diablo meeting w ould be held on April 23, 2025. She reported on a Press Conference she attended on AB379 in Sacramento.

MAYOR’S COMMENTS – None

5. PRESENTATION

City Manager Scott introduced the Presentation.

Contra Costa County Fire Protection District – Quarterly Update, Presented by Fire Chief Lewis Broschard

Councilmember Freitas discussed the importance of Community Fac ilities Districts funding future fire services in Antioch.

ON MOTION BY COUNCILMEMBER FREITAS, SECONDED BY COUNCILMEMBER

TORRES-WALKER, THE CITY COUNCIL MEMBERS PRESENT UNANIMOUSLY

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 7 of 13

SUSPENDED THE RULES AND MOVED REGULAR AGENDA ITEM #10 AS THE NE XT ORDER OF BUSINESS.

10. RESOLUTION APPROVING A LEASE AGREEMENT FOR A POLICE DEPARTM ENT

SUBSTATION AT SYCAMORE SQUARE AND AUTHORIZING EXPENDITURES NOT TO EXCEED $33,127.50

City Manager Scott introduced Regular Agenda Item #10.

Lieutenant Mellone presented the staff report dated April 22, 2 025, recommending the City Council adopt a resolution approving an 18-month lease agreement between the City of Antioch and Yahya Korin Sycamore Square LLC for a Police Department Sub station located at 1084 Sycamore Drive, Antioch, CA 94509; and authorizing the City Man ager to execute the lease agreement in a form approved by the City Attorney.

Ray Rodrigues, Mike Korin, Leslie May, Pastor Neill Brengettsey, Yvette Williams, Back on Track Community Services (speaking on behalf of Jalonnee Steward, Fre sh Image Boutique) and Melissa Case, spoke in support of the lease agreement for the p olice substation, noting that it would improve safety in the area and facilitate community outreach efforts.

Krystle questioned if a police substation would be effective and suggested the City explore other options.

Gavin Payton, NAACP Youth, advocated for youth services. He su pported establishing an African American Holistic Hub in the Sycamore area.

Frank Sterling expressed concern that Lieutenant Mellone was presenting this agenda item

Councilmember Torres-Walker thanked the public speakers, staff and Council for considering this item. She clarified that the item originated from a commun ity request for increased police presence and resources in a specific area. She believed that es tablishing a police substation would benefit the entire city and expressed her support for fut ure discussions regarding a community center in the same area.

Councilmember Freitas indicated his support for the project, co nsidering it a pilot program. His support was conditional on staff establishing measurable goals for evaluating the project's success and presenting them to the Council on June 10, 2025, be fore the contract begins. He also thanked the property owner for their collaboration with the City, as well as everyone involved in bringing the item forward.

City Manager Scott stated that she would collaborate with staff to develop initial key performance indicators to create a matrix for measuring success.

Councilmember Freitas requested that the project's progress be reported to both the Council and the community every quarter.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 8 of 13

RESOLUTION NO. 2025/60

On motion by Councilmember Torres-Walker, seconded by Councilme mber Freitas the City Council members present unanimously adopted a resolution approv ing an 18-month lease agreement between the City of Antioch and Yahya Korin Sycamore Square LLC for a Police Department Substation located at 1084 Sycamore Drive, Antioch, CA 94509; and authorized the City Manager to execute the lease agreement in a form approved by the City Attorney with direction to staff to bring back matrix for measuring success o n the June 10, 2025 Council meeting for consideration.

Mayor Pro Tem Rocha declared a recess at 9:53
P.M. The meeting reconvened at 10:03 P.M. with
all Councilmembers present with the exception of Mayor Bernal who was previously reported as absent.

ON MOTION BY COUNCILMEMBER TORRES-WALKER, SECONDED BY

COUNCILMEMBER FREITAS, THE CITY COUNCIL MEMBERS PRESENT UNANIMO USLY SUSPENDED THE RULES AND MOVED REGULAR AGENDA ITEMS #7 AND #8, A S THE NEXT ORDER OF BUSINESS.

7. PLANNING COMMISSION APPOINTMENT FOR THE PARTIAL-TERM VACANCY EXPIRING OCTOBER 2025

City Manager Scott presented the staff report dated April 22, 2025.

RESOLUTION NO. 2025/61

On motion by Councilmember Freitas, seconded by Councilmember T orres-Walker the City Council members present unanimously adopted a resolution approving the Mayor’s appointment of Ramesh Suman to the Planning Commission for the partial-term vacancy expiring October 2025.

Mr. Suman thanked the City Council for appointing him to the Planning Commission.

8. CONTRA COSTA MOSQUITO AND VECTOR CONTROL BOARD OF TRUSTEES’ (ANTIOCH RESIDENT REPRESENTATIVE) APPOINTMENT FOR ONE (1) PARTI AL- TERM VACANCY EXPIRING JANUARY 2027

City Manager Scott presented the staff report dated April 22, 2025.

RESOLUTION NO. 2025/62

On motion by Councilmember Freitas, seconded by Councilmember T orres-Walker the City Council members present unanimously adopted a resolution approving the Mayor’s appointment of Alfredo Perez to the Contra Costa Mosquito and Vector Contro l Board of Trustees for the partial-term vacancy expiring January 2027.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 9 of 13

6. CONSENT CALENDAR

A. APPROVAL OF COUNCIL MEETING MINUTES FOR MARCH 25, 2025

B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 1, 202 5

C. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 8, 2025

D. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES F OR APRIL 9, 2025

E. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 10, 20 25

F. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 15, 2025

G. APPROVAL OF COUNCIL WARRANTS

H. REJECTION OF CLAIMS: MARTA BARANY AND CRISTOL OCHOA NAVARRO

I. APPROVAL OF TREASURER’S REPORT FOR FEBRUARY 2025

J. RESOLUTION NO. 2025/63 METROPOLITAN TRANSPORTATION COMMISSION (MTC) TRANSIT-ORIENTED COMMUNITIES (TOC) TECHNICAL ASSISTANCE

GRANT RESOLUTION

K. RESOLUTION NO. 2025/64 APPROVING AN INCREASE IN THE PURCHASE ORDER

WITH BPS TACTICAL FOR BALLISTIC VESTS AND EXTERNAL VEST CARRIER S FOR FISCAL YEAR 2024/25

L. RESOLUTION NO. 2025/65 AGREEMENT SUPPLEMENT NO. 4 WITH CONTRA

COSTA COUNTY FOR LIBRARY MAINTENANCE AND SERVICE FOR FISCAL YEAR 2025/26 IN THE AMOUNT OF $160,517

M. RESOLUTION NO. 2025/66 PURCHASE ORDER AGREEMENT FOR WATER

TREATMENT CHEMICAL PURCHASE OF SULFURIC ACID WITH PACIFIC STAR CHEMICAL LLC, DBA NORTH STAR CHEMICAL FOR FISCAL YEAR 2025/26 IN THE AMOUNT OF $195,000

N. RESOLUTION NO. 2025/67 CONSIDERATION OF BIDS FOR THE ASPHALT

OVERLAY OF MESA RIDGE AND VILLAGE EAST PARK TRAILS PROJECT

O. RESOLUTION NO. 2025/68 AUTHORIZING THE RELEASE OF WARRANTY BONDS FOR PROMENADE PHASES 1, 2, AND 3 – VINEYARDS AT SAND CREEK SUBDIVISION, TRACT NO. 9484, 9483, 9482 (P.W. 697-1, 697-2, AND 697-3)

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 10 of 13

P. RESOLUTION NO. 2025/69 TO SUMMARILY VACATE SURPLUS PORTIONS OF

WATER LINE EASEMENT AND AUTHORIZE THE CITY MANAGER TO EXECUTE

ANY ADDITIONAL DOCUMENTS TO QUITCLAIM TO THE UNDERLYING FEE

OWNER AND TO AUTHORIZE THE CITY MANAGER TO ACCEPT ADDITIONAL WATER LINE EASEMENTS FOR THE WALMART PROJECT AT 4893 LONE TREE WAY (P.W. 727)

Q. RESOLUTION NO. 2025/70 MEASURE “J” GROWTH MANAGEMENT PROGRAM COMPLIANCE CHECKLIST FOR REPORTING CALENDAR YEARS 2024 AND 2025

FOR THE SALES TAX/ TRANSPORTATION INITIATIVE

R. SEWER SYSTEM MANAGEMENT PLAN UPDATE

S. RESOLUTION NO. 2025/71 AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH CDM SMITH, INC. IN THE AMOUNT OF $288,393 FOR

CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE BRACKISH WATER DESALINATION PROJECT (P.W. 694)

T. RESOLUTION NO. 2025/72 CONSIDERATION OF BIDS FOR THE L STREET PATHWAY TO TRANSIT – BICYCLE AND PEDESTRIAN IMPROVEMENTS, PHASE 1 (P.W. 234-15)

U. AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREEMENT WITH ON E DAY AT A TIME (“ODAT”) INCREASING THE AMOUNT BY $602,000, WITH FISCAL SPONSOR COMMUNITY INITIATIVES, FOR THE 2022- 2 5 C I T Y O F A N T I O C H ’ S

CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION PROGRAM (CALVIP)

V. AMENDMENT NO. 3 TO THE CONSULTING SERVICES AGREEMENT WITH ADVANCE PEACE INCREASING THE AMOUNT BY $50,000 FOR SUPPORT OF THE CITY OF ANTIOCH’S CALIFORNIA VIOLENCE INTERVENTION AND PREVENTI ON

PROGRAM (CALVIP)

W. RESOLUTION NO. 2025/73 DESIGNATING THE CITY OF ANTIOCH

REPRESENTATIVES TO THE MUNICIPAL POOLING AUTHORITY BOARD

X. LEGISLATIVE ADVOCACY – CITY COUNCIL OVERNIGHT TRAVEL TO WASHINGTON DC ON MAY 6 – 8, 2025

On motion by Councilmember Freitas, seconded by Councilmember W ilson, the City Council members present unanimously approved the Council Consent Calend ar with the exception of Items J, L, P, R, U and V, which were removed for further discussion.

Item J – Councilmember Freitas stated he did not believe this item should have been placed on the Consent Calendar because Council needed a clear understandi ng of the impacts of the policies. He also requested staff provide Council with maps of the developable area.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 11 of 13

Planning Manager Merideth explained that this presentation was a follow-up to a previous one on January 28, 2025, and represented the next stage in the proc ess of obtaining grants. She highlighted that the Metropolitan Transportation Commission (MT C) was requesting the City work towards compliance and acknowledged that there were concer ns about the policies. She noted that receiving this grant would open access to future One Bay Area Grant (OBAG) funding.

Lastly, she stated that the grant would enable the City to upda te the Hillcrest Station Area Specific Plan while also adhering to regional policies.

On motion by Councilmember Torres-Walker, seconded by Councilme mber Wilson the City Council approved Item J. The motion carried the following vote:

Ayes: Torres-Walker, Wilson, Rocha Noes: Freitas Absent: Bernal

Item L – City Manager Scott introduced Consent Calendar Item L. Assista nt City Manager Helfenberger explained the number of base hours provided for $160,517 was forty (40).

On motion by Councilmember Torres-Walker, seconded by Mayor Pro Tem Rocha the City Council members present unanimously approved Consent Calendar Item L.

Item P – This item was pulled from the Consent Calendar for public comm ent by an audience member no longer in attendance.

On motion by Councilmember Freitas, seconded by Councilmember W ilson the City Council members present unanimously approved Consent Calendar Item P.

Item R – City Manager Scott introduced Consent Calendar Item R.

Councilmember Freitas stated this item should not have been placed on the Consent Calendar and requested that it be tabled and that staff provide a presen tation for the Council to consider at a later time.

On motion by Mayor Pro Tem Rocha, seconded by Councilmember Fre itas the City Council members present unanimously tabled Consent Calendar Item R to a future agenda.

Item U – City Manager Scott introduced Consent Calendar Item U.

Director of Public Safety and Community Resources Johnson prese nted the staff report dated April 22, 2025, recommending the City Council adopt the resolut ion. Youth Services Network Manager Cabral reviewed the client incentives, staffing and out comes of the program. Johnny Rodrigues One Day at a Time, reviewed the program model.

On motion by Councilmember Freitas, seconded by Councilmember T orres-Walker the City Council members present unanimously extended the meeting to 11:30 P.M.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 12 of 13

Following discussion, Council consensus supported postponing ac t i o n o n t h i s i t e m u n t i l a presentation was provided detailing the program's methodology, success metrics, data collection, a report on those served, and a copy of the original contract.

City Manager Scott stated she would work with staff and provide a date for this item to come back to Council.

Director of Public Safety and Community Resources Johnson added that staff would provide programmatic updates and outcome reports. She noted their goal is to use the awarded funds to strengthen the City's proposal for Cohort Five.

Mr. Rodrigues stated he looked forward to providing a presentation on their program.

On motion by Councilmember Torres-Walker, seconded by Councilme mber Freitas the City Council members present unanimously continued Consent Calendar Item U to a future agenda.

Item V - This item was pulled from the Consent Calendar for public comme nt by an audience member no longer in attendance.

Councilmember Freitas stated all comments on Item U applied to this item, so he was recommending this item be continued.

Councilmember Freitas reiterated a previous request for the City to have a dedicated purchasing officer and directed the City Manager to provide a report to Co uncil with a potential recommendation.

On motion by Councilmember Freitas, seconded by Mayor Pro Tem R ocha the City Council members present unanimously continued Consent Calendar Item V to a future agenda.

COUNCIL REGULAR AGENDA

9. APPROVAL OF THE FIRST AMENDMENT TO THE CONSULTING SERVICES

AGREEMENT FOR RECRUITMENT SERVICES WITH BOB HALL AND ASSOCIATES IN THE AMOUNT NOT TO EXCEED $174,700

City Manager Scott presented the staff report dated April 22, 2 025, recommending the City Council adopt a resolution: 1) Approving the first amendment to the Consulting Services Agreement for executive-level recruitment services with Bob Hall and Associates, authorizing an extension through December 31, 2025, and authorizing an increase in the amount of $119,700, for a total contract amount not to exceed $174,700; and, 2) Aut horizing the City Manager to execute the first amendment to the Consulting Services Agreemen t in a form approved by the City Attorney.

In response to Councilmember Freitas, City Manager Scott confir med that staff was working to update the job specifications for the Community Development Director.

ANTIOCH CITY COUNCIL
Special/Regular Meeting
April 22, 2025 Page 13 of 13

RESOLUTION NO. 2025/74

On motion by Councilmember Freitas, seconded by Councilmember T orres-Walker the City Council members present unanimously adopted a resolution: 1) Approving the first amendment to the Consulting Services Agreement for executive-level recruitment services with Bob Hall and Associates, authorizing an extension through December 31, 2025, and authorizing an increase in the amount of $119,700, for a total contract amount not to e xceed $174,700; and, 2) Authorizing the City Manager to execute the first amendment to the Consulting Services Agreement in a form approved by the City Attorney.

PUBLIC COMMENTS – None

STAFF COMMUNICATIONS – None

COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS

Councilmember Torres-Walker thanked the public for their attend ance this evening. She requested the following items come back to Council for consider ation: Economic Development Commission, community cameras, fire and fuel abatement along th e railways, Homelessness Task Force and a Homelessness Ad Hoc Committee.

Councilmember Freitas requested staff agendize the onboarding p rocess for all Boards and Commission, Elected and Appointed Officials.

ADJOURNMENT

On motion by Councilmember Torres-Walker, seconded by Councilme mber Wilson the City Council members present unanimously adjourned the meeting at 11:21 P.M.

Respectfully submitted:

Kitty Eiden
KITTY EIDEN, Minutes Clerk

(
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Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 13, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Alan Barton, Information Systems Director APPROVED BY: Bessie M. Scott, City Manager

SUBJECT: Arctic Wolf Networks Cyberse curity Services Agreement

RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution auth orizing the City Manager or designee to execute a three-year agreement with Arctic Wolf Networks Cybersecurity Services in the amount not to exceed $285,182.03.

FISCAL IMPACT
The 2025-27 Information Systems Fund draft budget includes funds for this contract.

DISCUSSION
Arctic Wolf Networks is a leading cybersecurity company that provides security monitoring to detect and respond to cyber threats. The company monitors on -premises computers, networks and cloud-based information assets from malicious acti vities such as cybercrime, ransomware, and malicious software attacks.

Arctic Wolf Networks provides an additional resource to help protect the City’s Information Systems infrastructure. The City would use the cooperative pu rchasing provisions permitted under Antioch Municipal Code (AMC) Section 3-4.12 (C) for this contract and pricing is per NASPO Master Contract Number: AR2472
The City initially entered into an agreement with Arctic Wolf Networks May 30, 2024, that ends May 29, 2025. Due to the ongoing and ever-expanding risk o f cyber-attacks on government facilities, the Information Systems Department seeks to continue cybersecurity services provided by Arctic Wolf Networks for another three years.

ATTACHMENTS
A. Resolution
B. Arctic Wolf Networks quote
r

ATTACHMENT A
RESOLUTION NO. 2025/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING A THREE-YEAR AGREEMENT WITH ARCTIC WOLF NETWORKS CYBERSECURITY SERVICES FOR AN AMOUNT NOT TO EXCEED $285,182.03

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

WHEREAS, the City's Information Systems department annually assesses hardware and software in conjunction with the operational needs of the City; and WHEREAS, the City's initially entered into an agreement with Arctic Wolf Networks Cybersecurity Services in May 30, 2024 that is ending May 29, 2025; and WHEREAS, Due to the ongoing and ever-expanding risk of cyber-attacks on government entities, the Information Systems department is recommending to enter into a new three-year agreement with Arctic Wolf Networks Cybersecurity Services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch authorizes the City Manager to execute a three-year agreement, in a form approved by the City Attorney, with Arctic Wolf Networks Cybersecurity Services in the amount not to exceed $285,182.03, utilizing cooperative purchase pricing per NASPO Master Contract number: AR2472.

* * * * * * *

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereo f, held on the 13th day of May 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

_____________________________________

MELISSA RHODES

CITY CLERK OF THE CITY OF ANTIOCH

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N
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of May 13, 2025

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Ana Cortez, Human Resources Director

APPROVED BY: Bessie Marie Scott, City Manager

SUBJECT: Resolution Approving the Class Specifications Updates for the Management Bargaining Unit with no Salary Changes

RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution appr oving the updated class specifications for positions within the Management Bargaining Unit.

FISCAL IMPACT
There is no fiscal impact associated with the approval of the updated class specifications.

DISCUSSION
Staff is recommending updates to the following class specifications:

x Animal Services Manager
x Community Development Director
x Economic Development Director

Following a comprehensive review of job duties and current resp onsibilities, staff identified the need to revise th e class specifications to bette r reflect operational requirements, efficiency, and improve recruitment efforts.

Animal Services Manager:

The current class specification requires a bachelor’s degree and five years of experience in animal control and/or shelter operations, including at least two years in a supervisory or management role. However, after three unsuccessful recruitme nt efforts, staff reassessed the position and determined that the education requirements were limiting the candidate pool.

r
Antioch City Council Report
May 13, 2025 Agenda Item # N 2
The proposed revision allows for the substitution of the bachelor’s degree with a minimum of four years of responsible, professional-level office management experience, in addition to the existing requirement of five years in animal control and /or shelter operations, including two years of supervisory or management responsibilities. This change aims to broaden the candidate pool while maintaining a high standard of experience and capability.

Community and Economic Development Director (Proposed):

The City Manager is recommending combining the Community Development Director and Economic Development Director positions after a review and asse ssment with the goal to streamline operations by restructuring for more innovative s ervice delivery across the agency. After evaluating the two class specifications, it was d etermined that combining these roles would be more efficient and better reflect the inte rrelated responsibilities, particularly in areas such as redevelopment and housing. The p roposed class specification, titled Community and Economic Development Director , consolidates both executive-level roles into one.

This organizational change is expected to improve coordination between the departments, enhance service delivery, and result in cost savin gs by streamlining leadership at the executive level. Merging the two roles has be en successful in other agencies with similar goals. Furthermore, after surveying other public agencies, staff found it is common practice to consolidate these two functions into a single department under unified leadership. In addition, the current Municipal Code allows for this update to the class specifications, as it already designates the Economic Development function under the purview of the Community Development Department.

Please refer to Attachment A – Exhibit 1 for the Animal Services Manager Class Specification and Attachment A – Exhibit 2 for the Community and Economic Development Director Class Specification.

ATTACHMENTS
A. Resolution
Exhibit 1 to Resolution – Animal Services Manager Class Specification Exhibit 2 to Resolution – Community and Economic Development Director Class Specification

ATTACHMENT A

RESOLUTION NO. 2025/XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING THE CLASS SPECIFICATIONS UPDATES FOR THE MANAGEMENT

BARGAINING UNIT WITH NO SALARY CHANGES

WHEREAS, the City has an interest in updating the class specifications for classifications;

WHEREAS, Council has considered updated class specifications on a case- by- case basis as needed for recruitments and retention;

WHEREAS, the Management Bargaining Unit has approved the Class Specifications; and

WHEREAS, department management have reviewed and updated the descriptions to reflect current organizational structure and operational needs.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:

Section 1. That the class specification updates for the Management barga ining Unit, which are attached hereto as Exhibits “1” Animal Services Manager Class Specification and “2” Community and Economic Development Director Class Specification; and

Section 2. That there is no adjustment to the established salary ranges; and

Section 3. That copies of this resolution be certified to all holders of the City of Antioch Employees’ Classification System.

* * * * * * * *

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________________

MELISSA RHODES

CITY CLERK OF THE CITY OF ANTIOCH

CITY OFANTIOCH

ANIMAL SERVICES MANAGER

CITY OF ANTIOCH

ANIMAL SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications arenot intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general direction of the Police Chief, the Animal Services Manager plans, organizes and directs the activities of the Animal Services unit within the Poli ce Department, including the enforcement of City ordinances and state laws relating to animal control activities; operates and maintains the City animal shelter and directs Animal Services supervisor and staff in field and center activities; establishes and implements policies and procedures; advises the Police Chief on animal service operation issues; performs the most technical and complex tasks related to animal sheltering and animal control.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or diff erent duties from those set forth below to address business needs and changing business practices.

1. Manages all operations of the animal shelter.

2. Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the entire Animal Services unit.

3. Develops and implements management systems, procedures and st andards for program evaluation.

4. Preparation and administration of the Animal Services program budget;submit budget recommendations; monitors the budget and develops sources of additional funding or revenue.

5. Selects and trains Animal Services staff; monitors work activities to ensure compliance with established policies and procedures; prepares performance evaluations and ensures their job- related training and development.

6. Confers with subordinates to develop plans and initiate procedural changes.

7. Conducts staff meetings to explain and interpret rules and po licies and explain enforcement problems.

8. Assigns and directs daily activities including investigation of complaints, dangerous animals, welfare checks, other field services and patrol, enforcement of state and local laws regarding animal control, feeding, care, adoption, placement, quarantine, euthanasia and disposal of animals held at the shelter, collection of fees, and shelter op eration and maintenance, directly and through subordinates.

9. Develops public education programs concerning the responsibil ities of animal ownership and proper care and control of animals.

10. Oversees the impounding and emergency veterinary care of inj ured, sick or abandoned animals found on public or private property.
(;+,%,7

CITY OF ANTIOCH

ANIMAL SERVICES MANAGER

11. Oversees veterinary care of animals in the shelter in conjunction with veterinarian.

12. Maintains and monitors the health of impounded animals with veterinarian; ensures the health of herd in accordance with current animal welfare and shelterin g standards; manages shelter population.

13. Investigates and resolves complaints regarding animal contr ol and shelter activity; ensures observance of safe working practices.

14. Oversees and directs the activities of the Antioch Animal Services volunteer program.

15. Prepares or directs the preparation of a variety of studies and reports related to current animal shelter issues and long range City needs, and develops specific p r o p o s a l s t o m e e t t h e m ; manages animal database to assure data integrity; analyses data a n d t r e n d s o f a n i m a l s entering the shelter.

16. Assures compliance with State, County and local laws and regula tions covering the impounding, care, sale, euthanasia and disposal of animals. En forces laws governing the licensing and control of animals.

17. Ensures compliance of program activities to pertinent codes, regulations labor agreements and guidelines; monitors developments related to animal services an d evaluates their impact and implements policy and procedural improvements.

18. Establishes and maintains effective working relationships w ith other departments, the public, and other animal welfare groups; coordinate the functions of th e animal shelter with other public and private animal organizations.

19. Deal courteously and effectively with staff, representatives of other departments and agencies, vendors, and members of the general public.

20. Maintain records and files concerning operations and programs; prepare and review reports on operations and activities; maintain and provide records and inf ormation necessary for court hearings and the prosecution of cases related to animal control.

21. Advises the Police Chief on new programs, policies, and procedures.

22. Develops policies and procedures for the implementation of new programs; ensuring the effective integration of field and shelter policies with the department.

23. Directs and participates in the development of both short t erm goals and long range objectives of departmental operations.

24. Plans, organizes and directs and evaluates work through Animal Services staff and supervisor, including the development and implementation of policies and procedures.

25. Attend and participate in professional group meetings; main tain awareness of new trends and developments in the field of animal services; incorporate n ew developments as appropriate into programs.

CITY OF ANTIOCH

ANIMAL SERVICES MANAGER

26. Prepares and presents staff reports and other documentation for presentation at City Council meetings.

27. Monitors the efficiency and effectiveness of operation acti vities and recommends ways to increase productivity.

28. Make public presentations before groups and represent the u nit and the City at meetings and conferences.

29. Perform related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Modern principles, practices and techniques of the control and care of animals. Accepted principles and practices of organization, management and supervision. Principles and practices of business and public administration applicable to the Animal Services unit.
Modern principles and practices used in the operation of an an imal shelter. Principles and practices of budget preparation and administrat ion. Methods and techniques of animal collection and impoundment. Behavior and other characteristics of various breeds of dogs, cats, and other wild and domestic animals and livestock.
Modern principles and practices of animal care, including best practices, and first aid. Symptoms and behavior associated with rabies and other disease s common to animals.
Current methods and equipment used in the care and control of animals. Pertinent federal, state, and local laws, codes, and regulatio ns including laws and regulations governing the care, housing, and control of animals. Methods and techniques used in customer service and public rel ations. Principles and procedures of record keeping and statistical an alysis and reporting. Principles of business communications.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. English usage, spelling, grammar, and punctuation.
Geographic features and locations within the area served. Standard broadcasting procedures of a police radio system. Occupational hazards and standard safety practices.

Ability to:
x Direct Animal Services unit including animal shelter operations a nd ani mal con trol services and activities.
x Select, train, and evaluate staff.
x Plan, organize, coordinate and direct the work of subordinates. x Plan and organize work to meet changing priorities and deadlines. x Recommend and implement goals, objectives, policies, and procedures for providing animal shelter and animal control services and activities.

CITY OF ANTIOCH

ANIMAL SERVICES MANAGER

x Analyze interpersonal and animal related situations quickly and determine appropriate responsive action for the Animal Services unit.
x Compose effective correspondence and reports.
x Interpret legal and administrative directives.
x Formulate regulations conforming to such directives, plans, organizes the implementation of such regulations.
x Speak before and deal effectively with civic groups, local government, and the public. x Understand, interpret, and apply general and specific administr ative and departmental policies and procedures as well as applicable federal, state, a nd local policies, laws, and regulations.
x Effectively represent the Animal Services unit to outside indiv iduals and agencies to accomplish the goals and objectives of the unit; speak before c ommunity groups, including advocacy groups.
x Work cooperatively with other departments and outside agencies. x Establish and maintain effective working relationships with tho se contacted in the course of work.
x Perform the full range of animal control activities.
x Capture and care for a variety of domestic, exotic and wild animals. x Recognize symptoms of rabies and common animal diseases. x Perform euthanasia.
x Operate a variety of animal control equipment in a safe and effective manner. x Respond tactfully, clearly, concisely, and appropriately to inq uiries from the public, staff, or other agencies on sensitive issues in area of responsibility. x Prepare clear, accurate and concise records, reports, correspon dence and other written material.
x Use good judgment and common sense in handling difficult situations. x Communicate clearly and concisely, both orally and in writing.

Minimum Education and Experience Guidelines
Education/Training:

A Bachelor's Degree from an accredited college or university wi th a major in public or business administration, animal science, or a closely related f ield, or equivalent to completion of twelfth grade and at least four years of responsi ble professional level office management experience.

Experience:

Five (5) years of fulltime, or its equivalent, in animal control and/or shelter operations including at least two (2) years in a jurisdiction responsible for the licensing, housing of animals and field enforcement of State and local animal control laws and ordinances, and at least two (2) years of supervisory or management responsibilities with a City or County animal services agency, humane society, animal hospital, or related facility.

Experience should include working with the public and program management and development.

License or Certificates Required:

Possession and maintenance of a valid California Motor Vehicle Operator's license. Out of State valid Motor Vehicle Operator's license will be accepted during the application process; must obtain a valid California Motor Vehicle Operator’s license within six (6) months of employment.

CITY OF ANTIOCH

ANIMAL SERVICES MANAGER

Must be able to obtain a valid Euthanasia Certificate that is recognized by the State Humane Association of California and the California Animal Control Directors Association within one (1) year of employment.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Rea sonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: W o r k i s p e r f o r m e d p r i m a r i l y i n a n o f f i c e , k e n n e l , a n d f i e l d e n vironment; exposure to a variety of domestic and wild animals; exposure to infectious animal diseases, animal wastes, animal bites, allergens, and inclement weather c onditions; incumbents may be required to work extended hours including evenings, weekends, and holidays.

Physical: Primary functions require sufficient physical ability and mobil ity to travel to various locations to pick up and dispose of animals; exert physical str ength when handling animals and livestock; to stand or sit for prolonged periods of time; t o occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or p ull moderate to heavy amounts of weight; to operate office equipment including use of a compute r keyboard; to operate assigned equipment and vehicle; and to verbally communicate to exchange information.

FLSA: Exempt
Created: July 2017
Revised: April 2025

This class specification identifies the essential functions typ ically assigned to positions in this class. Other duties not described may be assigned to employees in ord er to meet changing business needs or staffing levels but will be reasonably related to an employee’s position and qualifications. Other duties outside of an individual’s skill level may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.

Page 1 of 3 ends

CITY OF ANTIOCH

COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general administrative direction, plans, directs, manages, and oversees the activities and operations of the Community and Economic Development Department . This includes land use planning, building inspection, housing and neighborhood improve ment, environmental programs, and economic development initiatives to promote commu nity vitality and expand the local economy. Coordinates assigned activities with other depar tments and outside agencies; and provides highly responsible and complex administrative support to the City Manager.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Assume full management responsibility for all department servi ces and activities including land planning, building inspection, code enforcement, housing, CDBG, environmental programs, economic development, and business attraction and retention.

2. Develop and implement departmental goals, objectives, policie s, and priorities for each service area.

3. Monitor and evaluate the efficiency and effectiveness of serv ice delivery methods and procedures; allocate resources accordingly.

4. Direct and coordinate the department's work plan through subordinate staff; assign projects and areas of responsibility; review and evaluate work methods and procedures.

5. Select, train, motivate, and evaluate personnel; provide coac hing and professional development; implement disciplinary procedures as needed.

6. Prepare and administer the department budget; forecast fundin g needs for staffing, equipment, materials, and supplies; authorize expenditures and adjustments.

7. Plan, direct, and coordinate, through subordinate level staff , the Community and Economic Development Department’s work plan; assign projects and program matic areas of responsibility; review and evaluate work methods and procedures ; meet with key staff to identify and resolve problems.

8. Lead economic development strategies, including business rete ntion, attraction, marketing, and redevelopment activities.

9. Act as liaison to the business community, Chamber of Commerce , neighborhood associations, and community organizations.

10. Oversee preparation of grant applications and administration of funding for housing, infrastructure, and revitalization projects.
(;+,%,7

CITY OF ANTIOCH

COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR (CONTINUED)

Page 2 of 3 ends

11. Manage negotiations and agreements related to development and redevelopment projects.

12. Direct and oversee special studies; prepare and present rep orts and recommendations to the City Manager and City Council.

13. Represent the department to internal and external stakehold ers; coordinate activities with other City departments and public agencies.

14. Respond to and resolve sensitive inquiries, complaints, and i s s u e s f r o m t h e p u b l i c a n d community groups.

15. Participate in and support community outreach, marketing, a nd communication strategies to promote development initiatives.

16. Partner with educational institutions and workforce agencies to align workforce development with local business needs and emerging industries.

17. Attend and participate in professional meetings and confere nces; stay informed of trends, technologies, and legislative updates affecting planning and development.

18. Perform related duties as required.

Knowledge of:
x Comprehensive principles and practices of community and econom ic development, planning, building inspection, and housing.
x Operations, services, and activities of comprehensive communit y and economic development programs.
x Advanced principles and practices of engineering.
x Urban planning, zoning, environmental review, redevelopment, a nd public/private partnerships.
x Economic development strategies, business retention/attraction , and real estate market trends.
x Municipal government functions, operations, and budgetary proc esses. x Public relations, marketing strategies, and communications. x Federal, state, and local laws, codes, and regulations affecti ng community and economic development.
x Emerging trends in the digital economy and their impacts on la nd use, business attraction, and workforce needs.
x Methods of research, analysis, and performance measurement.

Ability to:
x Lead and manage a multidiscipli nary department with diverse service areas. x Develop, implement, and manage department goals, objectives, a nd budgets. x Inspire and direct staff; delegate effectively while maintaini ng accountability. x Establish and maintain positive relationships with developers, community members, staff, elected officials, and business leaders.

CITY OF ANTIOCH

COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR (CONTINUED)

Page 3 of 3 ends

x Utilize data and performance metrics to guide policy decisions , monitor project success, and recommend program improvements.
x Negotiate and administer contracts and development agreements. x Prepare clear and concise reports, correspondence, and present ations. x Analyze problems and develop sound solutions in support of str ategic objectives. x Communicate effectively both orally and in writing.

Education and Experience Guidelines
Education/Training:

A Bachelor’s degree from an accredited college or university wi th major course work in public administration, business administration, planning, ec onomics, or a related field.

Experience:

Six years of increasingly responsible economic and/or community development experience including three years of management and administrative responsibility.

License or Certificate:

Possession of, an appropriate, valid driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside Cit y boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobi lity to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or p ull light to moderate amounts of weight; to operate office equipment requiring repetitive han d movement and fine coordination including use of a computer keyboard; and to verba lly communicate to exchange information.

FLSA: Exempt
Created: April 2025

This class specification identifies the essential functions typ ically assigned to positions in this class. Other duties not described may be assigned to employees in order to meet changing business needs or staffing levels but will be reasonably relate d to an employee’s position and qualifications. Other duties outside of an individual’s skill l evel may also be assigned on a short term basis in order to provide job enrichment opportunities or to address emergency situations.

O
Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of May 13, 2025

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Derek Cole, Interim City Attorney D
DC

SUBJECT: REJECTION OF CLAIM: JOSE EFREN GRAJEDA

RECOMMENDED ACTION
It is recommended that the City Council reject the claim submitted by JOSE EFREN GRAJEDA.

Should the City Council desire to discuss this matter, it would be scheduled for a future closed session.

ATTACHMENTS
None.

6 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 13, 2025

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: Antioch Police Oversight Commission Appointment for one partial - term vacancy expiring November 2025

RECOMMENDED ACTION
It is recommended that the Mayor nominate the candidate for app ointment and the City Council adopt a resolution approving the Mayor’s appointment of [name of appointee] to the Antioch Police Oversight Commission for the partial-term vacancy expiring November 2025.

FISCAL IMPACT
There is no fiscal impact as all positions are voluntary. However, the General Fund has a budget to provide funding for the Antioch Police Oversight Comm ission’s (“Police Commission”) general operating expenses, training, continuing e ducation, and public outreach and events. There will also be expenses associated wi th staff time dedicated to working with the Police Commission.

DISCUSSION
On May 24, 2022, the Antioch City Council adopted Ordinance No. 2212-C-S that created the Police Commission. The purpose of the Police Commission is as follows:

x The Police Commission is to strengthen trust, transparency, acc ountability, and police-community relations in the City of Antioch by ensuring t hat the Antioch Police Department's policies, practices, and customs meet or ex ceed national standards of constitutional policing.
x The Police Commission shall advise the City Council, City Mana ger, and Chief of Police on the administration of the Antioch Police Department a nd on policy matters concerning public safety within the City of Antioch. T he Police Commission shall facilitate community participation and oversig ht by reviewing and recommending policies, procedures, practices, and programs designed to result in community policing that is effective, responsive, and sensitive to the diverse needs of the residents of the City.
r
Antioch City Council Report
May 13, 2025 Agenda Item #6 2
x The Police Commission shall promote and encourage open communi cation and cooperation between the Antioch Police Department and residents of the City, recognizing that policing the City of Antioch is a shared responsibility. x The Police Commission shall develop, review, and make policy r ecommendations aimed at informing the community of its rights and responsibilities when interacting with police officers.

In general law cities where the mayor is an elective official p ursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees, unless otherwise specifically provided by statu te. Under Antioch Municipal Code §2-5.201, the mayor shall nominate candidates fo r membership on all boards and commissions. Nominees shall be appointed to each bo ard and commission upon receiving approval of at least a majority vote of the city council.

The City Clerk’s Office advertise d to fill the one partial-term vacancy expiring on November 30, 2025, in the usual manner. Six applications were r eceived during the recruitment period ending March 28, 2025. One applicant withdrew their application. Five applicants were interviewed by Mayor Bernal, Antioch Police Ove rsight Commission Chair Porshe Taylor, and City Manager Bessie Marie Scott.

The City Council shall strive to appoint members as listed in O rdinance No. 2212-C-S (Attachment C).

The applicants are as follows:

x Joe Mitchell
x Amanda Sanders
x Salvatore Sbranti
x Manuel Rostran
x James Lantern
x Alicia Okoh – Withdrew

Mayor Bernal is nominating Joe Mitchell to the Antioch Police Oversight Commission for the partial-term vacancy, expiring in November 2025.

ATTACHMENTS
A. Resolution
B. Applications
C. Ordinance No. 2212-C-S

ATTACHMENT A
RESOLUTION NO. 2025/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPOINTING [INSERT NAME OF APPOINTEE AFTER APPOINTMENT] TO THE

ANTIOCH POLICE OVERSIGHT COMMISSION FOR ONE PARTIAL-TERM VACANCY EXPIRING NOVEMBER 2025

WHEREAS, the Antioch City Council adopted Ordinance No. 2212-C-S creat ing the Antioch Police Oversight Commission (“Police Commission”) a t its May 24, 2022 Council Meeting;

WHEREAS, the City Clerk’s Office made announcements and accepted applications for the one partial-term vacancy, expiring in Nove mber 2025 for the Police Commission;

WHEREAS, Mayor Ron Bernal considered six applications received and interviewed the interested applicants; one applicant withdrew their application;

WHEREAS, Antioch Municipal Code Section 2-5.201 requires the Mayor to nominate candidates for membership on all boards and commission s and requires nominees to receive approval of at least a majority vote of the City Council to be appointed to a board or commission; and

WHEREAS, Mayor Ron Bernal has nominated [insert name of appointee after appointment] to the Police Commission for the partial-term vacancy, expirin g November 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves the Mayor’s appointment of [insert name of appointee after appointment] to serve on the Antioch Police Oversight Commission for the par tial-term vacancy, expiring November 2025.

* * * * * * * *

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________

MELISSA RHODES

CITY CLERK OF THE CITY OF ANTIOCH

ATTACHMENT B

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7 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 13, 2025

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: City Council Requested Discussion Item – Assistance to the Antioch Historical Society

RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.

FISCAL IMPACT
The fiscal impact is unknown at this time until direction on this item is provided.

DISCUSSION
The Antioch Historical Society was founded in 1974 by a group o f local citizens to both collect and preserve historical artifacts and resources of cult ural and historic value or significance relative to the City of Antioch. Through operation of this historical museum, and through exhibitions of Antioch history, the Society works d iligently to promote public awareness and appreciation for the heritage of Antioch. It also provides opportunities for education and scholarship. City staff appreciates the partnersh ip that we are developing with the Society as we explore with them ways to preserve our h istorical records and minutes, some of which are handwritten and over 100 years old.

Currently, the Society is seeking assistance to reinstate the H istorical Bell Tower. It is recommended that the City Council discuss and provide direction to City staff if they would like to explore assisting the society in this endeavor.

ATTACHMENTS
A. Flyer

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8 Agenda Item

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of May 13, 2025

TO: Honorable Mayor and Members of the City Council

SUBMITTED BY: Monserrat Cabral, Youth Services Network Manager

APPROVED BY: Tasha Johnson, Public Safety and Community Resources Director

SUBJECT: Renaming of the Mayors Apprenticeship Program (M.A.P.)

RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution approving a name change of the Mayor’s Apprenticeship Program (M.A.P.) to [insert name after approval].

FISCAL IMPACT
There is no cost to change the name of M.A.P.

DISCUSSION
The Mayor’s Apprenticeship Program (M.A.P.) was established in 2022 as a visionary initiative in the City of Antioch to bridge critical gaps in op portunity for youth and young adults aged 18–26. Rooted in a commitment to equity and community-led progress, M.A.P. emerged in response to the growing need for meaningful employme nt, mentorship, and life-skills development pathways for young people who have been historically disconnected from traditional educational and career systems. These disconne ctions often stem from systemic inequities — including ec onomic hardship, racial discr imination, educational exclusion, and involvement with the justice system. To ensure high-quality, equity-centered support for participants, Rubicon Programs was authorized by th e City Council in November 2022 to serve as the program’s lead service provider for the period of November 2022 through December 2023 with an amendment to continue servic es until June 2024.

Rubicon Programs has played a critical role in the Mayor’s Appr enticeship Program by serving as the lead service provider, offering trauma-informed case management, job readiness training, and supportive services tailored to each participant’s goals— all critical to the program’s success in serving opportunity young adults ag ed 18–26. After an RFQ process, they were authorized a contract to provide services fo r the period of September 2024 through December 2025.

The first two cohorts (2022–2023) were placed exclusively withi n the City’s Public Works Department across key divisions such as Landscape, Street Maint enance, National Pollutant Discharge Elimination System (NPDES), Geographical In formation Systems (GIS), and the Marina. These placements provided 20 participant s with paid, hands-on experience in essential City operations while also introducing them to career pathways in the public sector. Beginning with Cohort 3 comprised of 9 participants in October 2024, the program expanded its host sites network to include local non-profits, Tri Delta Transit, and

Antioch City Council Report
May 13, 2025 Agenda Item 8

other community-based organizations. This expansion has allowed for a broader range of placements aligned with participant interests and career goals, reflecting a more diversified, community-integrated approach. To date, 29 participants have co mpleted or are actively engaged in the program, with Cohort 4, consisting of 10 participants, scheduled to run from May through December 2025.

The program, originally launched through American Rescue Plan A ct (ARPA) funding in the amount of $625,000, has transitioned to a more sustainable funding model as federal relief dollars sunset. It is now co-funded by California Volunt eers Youth Service Corps, ensuring its continued impact in the lives of Antioch’s youth. On May 20, 2024, the City was awarded a California Volunteers grant in the amount of $540,135 to support and sustain the program through December 31, 2025. Cohort 4 of the program will run from May through December 2025. The total program cost is $1,165,135, with at least 50% allocated directly to participant wages—a reflection of the City’s contin ued commitment to fair compensation, economic equity, and real workforce development o pportunities for local youth. In addition, a new application for new funding was submitted in March 2025, and the City is currently awaiting a response.

Since its inception, M.A.P. has functioned as more than just a job readiness program — it has been a lifeline. It has offered second chances, sparked lea dership, and restored a sense of purpose for Antioch’s emerging adults. Participants receive paid work experience, trauma-informed mentorship, and exposure to civic engagement, p reparing them not only for jobs but for long-term success and leadership in their communities. Over the years, the program has become an essential pillar within Antioch’s broader youth development and violence prevention strategy. It complements a growing ecosystem of supportive services, including Youth Services Internships, network of partner commun ity organizations, and CalVIP-funded public safety and reentry initiatives. As this ne twork of programs has expanded in scope and ambition, so too has the need to ensure t hat M.A.P.’s identity reflects its deeply transformative mission and the lived experiences of its participants.

While the title “Mayor’s Apprenticeship Program” speaks to civi c investment, it does not fully capture the holistic, youth-centered, and future-driven nature of the work. A rebranding process was undertaken in partnership with program staff, youth participants, and community stakeholders to select a name that better honors the grit, hope, and upward momentum of M.A.P. participants. This shift aligns with a natio nal movement in youth services to adopt identity-affirming, aspirational language tha t empowers participants and challenges deficit-based narratives. Out of this process, several options emerged for City Council consideration.

Council is encouraged to also consider retaining the “MAP” init ials as part of the program name and contribute ideas to finalize the name.

ATTACHMENTS
A. Resolution
B. Contract with Rubicon Programs
C. Contract with California Volunteers Youth Service Corps D. Rubicon Programs Contract – September 2024-December 2025 E. California Volunteers Youth Service Corps Award Letter RESOLUTION NO. 2025/xx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH APPROVING A NAME CHANGE OF THE MAYOR’S APPRENTICESHIP PROGRAM TO [INSERT NAME AFTER APPROVAL] AND REAFFIRMING THE CITY’S COMMITMENT TO

YOUTH EMPLOYMENT, MENTORSHIP AND VIOLENCE PREVENTION
WHEREAS, the Mayor’s Apprenticeship Program (M.A.P.) was established in 2022 as a visionary initiative to bridge critical gaps in oppor tunity for Antioch youth and young adults aged 18–26, particularly those historically discon nected from traditional education and employment pathways due to systemic inequities; and WHEREAS, M.A.P. was designed in alignment with the City of Antioch’s br oader strategy to invest in youth employment, mentorship, and violenc e prevention, serving as a vital component in the City’s effort to support opportunity y outh through paid work experience, trauma-informed mentorship, and leadership development; WHEREAS, M.A.P. has grown beyond job placement to become a transformative force — restoring purpose, sparking leadership, and empowering participants as civic changemakers and community leaders;
WHEREAS, the City of Antioch, in collaboration with program participan ts, staff, and community stakeholders, has explored names that reflect the program’s holistic, youth-centered, and future-oriented focus, resulting in potential name options; WHEREAS, the City Council has previously expressed interest in maintaining the “M.A.P.” initials to preserve the identity and intent of the original program; WHEREAS, staff recommends that the Council be provided the opportunity to contribute ideas and determine a final name that retains the M. A.P. initials and reflects the mission, values, and long-term vision of the program; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves renaming the Mayor’s Apprenticeship Program t o [insert name after approval], and reaffirms the City’s commitment to youth employment, ment orship and violence prevention.

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9 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 13, 2025
TO: Honorable Mayor and Members of the City Council
SUBMITTED BY: Tasha Johnson, Public Safety and Community Resources Director APPROVED BY: Bessie Marie Scott, City Manager
SUBJECT: Resolution Approving a Master Lease Agreement with Rudram LLC for the Encampment Resolution Fund Interim Housing Program

RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution appr oving a Master Lease Agreement with Rudram LLC in the amount of $1,800,000 for the E xecutive Inn motel property for the period of July 1, 2025 through December 31, 20 26 for use as an interim housing program site for individuals experiencing homelessness and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.

FISCAL IMPACT
No impact to the General Fund. The total amount of the contract is $1,800,000, to be fully funded by the Encampment Resolution Fund (ERF) grant in the amo unt of $6,812,686 awarded to the City of Antioch by the California Department of Housing and Community Development (HCD) on September 27, 2024.

DISCUSSION
On September 27 2024, the City of Antioch was awarded $6,812,68 6 through the State of California's Encampment Resolution Funding (ERF) program, ad ministered by the Department of Housing and Communi ty Development (HCD). The gran t’s purpose is to address long-standing encampments and support the transition of unsheltered residents into stable, permanent housing. The City identified a critical encampment site located at Sunset and Devpar, where numerous individuals have resided in unsheltered conditions for an extended period. The ERF grant includes funding for dedicated outreach services, interim housing placements, and rapid rehousing supports specif ically tailored for this population. This funding will significantly enhance the City's capacity to address challenges associated with the encampment near Sunset Drive and Devpar Court, benefiting approximately 30-40 unsheltered residents.

In March 2025, the City issued a Request for Qualifications (RF Q) to solicit interested motel owners to participate in the Interim Housing component of the ERF strategy. Two r

Antioch City Council Report
May 13, 2025 Agenda Item#9 2

proposals were received and reviewed by a panel comprised of Ci ty and County representatives. After a comprehensive evaluation process, the panel recommended the Executive Inn as the selected site for interim housing.

The City now seeks to enter a master lease agreement with Rudra m LLC for use of its Executive Inn motel property, which consists of 34 units, for t he full 18-month period of July 1, 2025 through December 31, 2026. The facility will be us ed exclusively to house individuals relocating from the targeted encampment.

On February 11, 2025, the City of Antioch awarded an Encampment Resolution Fund (ERF) sub-contract to Contra Costa County Health, Housing, and Homelessness Services (H3) to implement interim housing and rapid rehousing programs aimed at resolving the longstanding encampment at Sunset and Devpar. By the end of the program term, a minimum of 10 individuals with a goal of 80% to be plac ed successfully into permanent housing. The Health, Housing, and Homelessness Services Division (H3) will oversee the coordination of housing navigation, case management , and financial assistance distribution. The program design will integrate less ons learned from the Opportunity Village program, which previously operated at the same site. The new Interim Housing Program at the Executive Inn will serve as a critical b ridge for encampment residents transitioning toward permanent housing. At the site, residents will receive wraparound services such as:

x Case management;
x Housing navigation; and
x Linkages to behavioral health, medical, and employment support.

The interim shelter program, funded at $2,492,023 over 24 month s, will provide temporary, non-congregate housing with 24/7 oversight, meals, a nd hygiene services.

The rapid rehousing program, with an allocation of $1,285,202 o ver 24 months, will connect eligible participants with stable housing options and ongoing case management.

Additionally, the County will receive $281,214 over 26 months f or administrative support to ensure compliance with ERF funding requirements. Due to the overall grant period being shortened, some of the originally planned ERF grant costs are reduced and those funds reallocated to other line items. Approximately $314,000 i s being reserved for supportive services and other support as needed as we begin imp lementation of the project. Through participation in the Homeless Management Information System (HMIS), the County will maintain compliance with federal and state funding requirements, ensuring data accuracy and accountability. The following performance metrics will be tracked:

1. Number of unhoused individuals engaged and receiving ERF-3R services.

2. Number of clients connected to housing (short term, transiti onal, and permanent).

3. Number and amount of housing assistance payments made on beh alf of clients who have achieved housing.

4. Number of clients receiving financial assistance and amount of funds distributed through the Flex Fund.

5. Client outcomes, including length of time to obtain housing and housing stability.

By completion of the program, the goal is each individual is stably housed and connected Antioch City Council Report
May 13, 2025 Agenda Item#9 3

to critical services.

ATTACHMENTS

A. Resolution
B. Motel Operator RFQ

$77$&+0(17A
RESOLUTION NO. 2025/xxx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH

APPROVING A MASTER LEASE AGREEMENT WITH RUDRAM LLC FOR THE

ENCAMPMENT RESOLUTION FUND INTERIM HOUSING PROGRAM
WHEREAS, the California Department of Housing and Community Development (HCD) has announced that the City of Antioch has been awarded an Encampment Resolution Funding (ERF) award for their application under ERF Round 3R, Window 2, in the amount of $6,812,686.00 on September 27, 2024; and WHEREAS, the funding is intended to support a coordinated effort to re solve the longstanding encampment located at Sunset and Devpar by providi ng outreach, interim housing, and rapid rehousing opportunities; and
WHEREAS, in March 2025, the City issued a Request for Qualifications ( RFQ) to identify a motel property to be leased and used as an interim h ousing site for individuals currently residing in the identified encampment; and
WHEREAS, f o l l o w i n g a c o m p e t i t i v e r e v i e w p r o c e s s , t h e E x e c u t i v e I n n w a s recommended for selection to provide 34 units of interim housin g from July 1, 2025 through December 31, 2026; and
WHEREAS, the City seeks to enter into a Master Lease Agreement with Rudram LLC for the use of its Executive Inn motel property from July 1 , 2025 through December 31, 2026 in an amount not to exceed $1,800,000, funded entirely through the ERF grant; and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the Master Lease Agreement with Rudram LLC in the amount of $1, 800,000 for the use of its Executive Inn motel property for a term of 18 months fro m July 1, 2025 through December 31, 2026 and authorizes the City Manager to execute the agreement in a form approved by the City Attorney.

I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting th ereof, held on the 13 th of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
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0 ( / , 6 6 $ 5 + 2 ' ( 6
& , 7 < & / ( 5 . 2 ) 7 + ( & , 7 < 2 ) $ 1 7 , 2 & + 1 REQUEST FOR QUALIFICATIONS

For

Motel Occupancy Agreement Program to Shelter
Unhoused Residents

PROPOSAL DUE DATE: APRIL 7, 2025 AT 5:00 PM

2 CITY OF ANTIOCH REQUEST FOR QUALIFICATIONS

For

Motel Occupancy Agreement Program to Shelter
Unhoused Residents

RELEASE DATE: MARCH 6, 2025

CLOSING DATE: APRIL 7, 2025

CONTACT PERSON: TASHA JOHNSON

3 Proposals must be received by April 7, 2025 at 5:00 p.m. PST at the address listed below.

Tasha Johnson
Director of Public Safety and Community Resources
(925) 779-7079
[email protected]

Mailing address:

City of Antioch
Department of Public Safety and Community Resources
P.O. Box 5007
Antioch, CA 94531-5007

Delivery Address:

City of Antioch/ Department of Public Safety and Community Resources 200 H St
Antioch, CA 945509

Office Hours: M-F 8:00 a.m. - 5:00 p.m.

4 NOTICE TO BIDDERS
Notice is hereby given that the City of Antioch invites sealed bids for a Motel Occupancy Agreement Program to Shelter Unhoused Residents. Each proposal shall be in accordance with the conditions and specifications on file in the Office of the Finance Department, City Hall, 200 H St, Antioch, California 94509, where copies of said conditions and specifications may be inspected or obtained. All bids must be in the format specified, enclosed in a sealed envelope and clearly identified with bid title, name of bidder and date of bid opening.

Sealed bids shall be delivered to the Director of Public Safety and Community Resources Department at the above indicated address on or before 5:00 p.m., April 7, 2025. It is the bidder's responsibility to ensure that bids are received prior to the 5:00 p.m. bid closing time as late bids will not be accepted. The City of Antioch reserves the right to award or reject bid s in part or in whole and on any basis it deems in the best interest of the City. Reference is hereby made to said specifications for further det ails which specifications, genera l conditions, and this "Notice to Bidders" shall be considered part of any contract made pursuant thereto.

If you downloaded this document from the City of Antioch's webs ite, https://antiochca.gov/rfps/ , it is the vendor's responsibility to check back with the websit e for any addenda that may have been issued, prior to the proposal due date.

5 I. INTRODUCTION

The City of Antioch is seeking qualifications from hotel or motel owners within the City of Antioch to participate as contractors for the Motel Occupancy Agreement Program to Shelter Unhoused Residents, henceforth referred to as "MOAP to Shelter Unhoused Residents" or "MOAP".

The City is seeking to enter into an occupancy agreement for al l of the premises of a motel or hotel (up to, but not necessarily inclusive of; all guest rooms on-site) within the City of Antioch for utilization as temporary housing or shelter for individuals and households experiencing homelessness. MOAP-participating motels or hotels will be requi red to maintain operations for City-leased areas of the premises including but not limited to: property management, in-room cleaning, on-site staffing, and property maintenance.

In coordination with the MOAP effort, the City of Antioch also intends to contract with homelessness response service pro viders for provision of on-sit e case management and supportive services to guests staying at the MOAP site, with th e goal of quickly transitioning individuals to permanent housing. These services will include health and social services to assist individuals in connecting with resources to gain and retain permanent housing.

The City of Antioch is expecting to award one contract for the occupancy agreement program of motel units for the purpose of providing temporary housing through this Request for Proposal.

II. BACKGROUND

The City of Antioch was incorporated in 1872 as a General Law C ity operating under the City Council/Manager form of government. The City Council is respons ible for adopting ordinances, resolutions, the budget, appointing commissions and committees, and hiring the City Manager and City Attorney. The City Manager is responsible for implemen ting the Council's policies, ordinances and directives, for overseeing the day-to-day operations of the City, and for appointing the directors of the City's departments. Antioch is a suburban city providing quality police, water, streets, parks, engineering, planning, and administrative servi ces. The City of Antioch has a population in excess of 117,000 and covers approximately 30 square miles. Antioch is the second largest City in Contra Costa County.

Ill. MINIMUM QUALIFICATIONS

Hotel or motel owners must demonstrate the following qualifications:

Occupancy Agreement Terms

Ability to provide the following:

Temporary Housing (Shelter)
Rooms for temporary housing (shelter) for individuals experiencing homelessness. Including:
6 o Accepting for occupancy all individuals placed by the City an d contracted service provider (guests).
o Permitting guests to bring pets into the motel/hotel rooms. O wner may establish reasonable limits for the quantity of pets and rules regarding pet behavior, with policy approval from the City of Antioch.
o Permitting guests to bring their possessions into the motel/h otel rooms. Owner may establish limits on the amount of belongings each individual or household may bring, with policy approval from the City of Antioch.
o Providing facilities for secure on-site storage of guests’ be longings outside of motel rooms. o Permitting guests access to common areas of the hotel (e.g. l obby, vending machine areas, etc.) and clearly specifying what, if any, areas will be off-limits to guests. o Providing a minimum of one unit to serve as administrative of fice and client meeting space for services staff.
o Allowing 24/7 access by City staff, service provider staff an d service provider partners (such as meal program provider).

Property Management
Owner shall have the ability to provide property management to maintain motel/hotel units as temporary housing (shelter) including:
o Provision and maintenance of mini-fridge and microwave in eac h motel unit. o Electricity and/or gas as necessary to provide power for heat ing, ventilating, air conditioning and in-room appliances.
o Utilities, including sewer, trash, disposal, and water servic es. o Elevator service (if applicable).
o Parking spaces sufficient for all guests, as well as service provider staff. o Regular landscape maintenance.
o In-room maintenance (e.g., repair of plumbing, HVAC, and tele visions). o General property and building maintenance to keep the premise s in good repair. o Prompt response to emergency maintenance requests, such as fo r clogged toilets. o Pest control services as needed.
o Provision of 24-hour on-site staffing and/or security is not required; however, should the contractor desire to provide security, this should be noted in the proposal and the cost negotiated with the City (see Proposal Requirements Section).

Ongoing Operations
Owner must have the ability to provide day-to-day operational services to manage and operate the motel/hotel as temporary housing, including:
o Coordination between hotel staff and on-site service staff as needed to ensure regular cleaning and maintenance and guest compliance with the requirements of their stay. o Preparation of units for guest move in and move out.
o A front desk attendant to coordinate services, utilities, and supplies for the permitted use. o Providing residents with access to on-site laundry facilities o Access to services spaces for City service providers and cont ractors to work on the premises in connection with the permitted use.

7 Damage to Units
In the event of damage, the owner must have the ability to prepare a cost estimate and claim with a copy submitted to the City. The claim must include any accounting for costs that will be covered by the owner's insurance. Costs shall only restore the premises to the original "as-is" condition.

IV. City Commitment: On-Site Service Provision

As noted above, the City intends to contract to provide support ive services for guests staying at the MOAP site, with a focus on services that promote households obtaining and retaining permanent housing. These services will include housing navigation case management services, housing search assistance, and linkages to community resources for financial or supportive service assistance. Additional on-site services may include but a re not li mited to ph ysical and behavioral health care, meal deliveries, substance use recovery support, transportation assistance, employment training and linkages, and veterinary care for pets of participants.

Supportive services will be available on a 24-hour basis to sup port guest needs and address conflicts or crises that may arise. Should the hotel already have 24-hour security, these costs may be factored into the contract with the hotel or motel owner.

The City would like to keep the program requirements somewhat flexible during the process; as needs may change as circumstances require.

V. PROPOSAL REQUIREMENTS

Bidders must complete the attached Statement of Qualifications Form, which requests the following information:

o Name and contact information of individual submitting the sta tement of qualifications. o Legal name of business or individual owning the motel or hote l. o Hotel or motel address.
o Total number of rooms in the hotel or motel and number of hot el or motel rooms the owner has available to lease to the City.
o Cost to provide the rooms and a ssociated services, under the terms explained in Section Ill. Cost should be provided per room per day.
o Affirmation that the Owner meets all required qualifications outlined on the Statement of Qualifications Form.
o The selected contractor must ensure that motel occupancy is a vailable on May 1, 2025, or by an alternative date mutually agreed upon by the City of Antioch.

Please note that regular City Council meetings are on the secon d and fourth Tuesday of each month.

8 VI. SELECTION PROCESS

The Director may appoint a selection committee to review the responses and determine whether the Owner meets the required qualifications. Review criteria will include:

o Completeness of the response to this Request for Qualificatio ns o Cost per unit per day for the motel or hotel rooms
o Ability of owner to meet the expectations set forth in Sectio n Ill o Appropriateness of site for stated purposes of Request for Qu alifications

VII. CONTRACT REQUIREMENTS

Motel or hotel owners selected to enter into a contract with the City of Antioch (Contractors) must meet the following requirements:

1. Robbins-Rosenthal Fair Debt Collection Practices Act The successful contractor(s) must operate in accordance with ethical collection practices and obey all laws, including the Robbins-Rosenthal Fair Debt Collection Practices Act.

2. Insurance requirements: The successful contractor(s) will ma intain in force, during the full term of the contract, and as otherwise specified by the contract, insurance as indicated by the City upon award of proposal/bid. See page 10 for minimum insurance requirements.

3. Indemnification Agreement: To the fullest extent permitted b y law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hol d the City, its officials, officers, employees, volunteers, and agents free and harmless f rom any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful de ath, in any manner arising out of, pertaining to, or incident to any acts, errors or omiss ions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to i ndemnify shall not be restricted to insurance proceeds, if any, received by Consultan t, the City, its officials, officers, employees, agents, or volunteers.

Owner agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub-contractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of O wner in the performance of this agreement. In the event Owner fails to obtain such indemnity obligations from others as required here, Owner agrees to be fully responsible accordin g to the terms of this section. Failure of City to monitor compliance with these requi rements imposes no additional obligations on City and will in no way act as a waiv er of any rights hereunder.

This obligation to indemnify and defend City as set forth herei n is binding on the successors, assigns, or heirs of Owner and shall survive the termination of this agreement or section.
9 4. Contractor agrees to obtain executed indemnity agreements wi th provisions identical to those set forth here in this section from each and every Sub-Contractor, sub tier contractor or any other person or entity involved by, for, with or on beha lf of Contractor in the performance of this agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to moni tor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this agreement or section.

Remittance and Reporting Requirements: The successful contractor(s) will be required to submit to the City of Antioch regular monthly remittances and statements no later than thirty (30) days following the end of the month.

VIII. RFQ SUBMISSION INFORMATION

a. Inquiries concerning the Request for Qualifications must be submitted via email to Tasha Johnson, Public Safety and Community Resources Director by March 17, 2025 by 5:00PM at the following email address: [email protected] b. Responses will not be made to telephone inquiries.
c. Responses to the inquiries wi ll be publicly posted by March 21, 2025. d. Proposal Submittal: An original and three copies of complete proposals are required.

The original must be clearly marked and contain original signatures and must be easily reproducible. Failure to clearly mark the original and provide original signatures will result in a proposal being found non-responsive and given no consideration.

The Proposal should be submitted no later than 5:00pm on April 7, 2025.

Mailing address:

City of Antioch
Department of Public Safety and Community Resources
P.O. Box 5007
Antioch, CA 94531-5007

Delivery Address:

City of Antioch
Department of Public Safety and Community Resources 4703 Lone Tree Way Antioch, CA 94531

e. The City reserves the right t o reject any and all proposals submitted, to request clarifications of services submitted, to request additional information from competitors, and to waive any irregularity in the proposal. Finalist entities may be asked to present their qualifications to the Director of Public Safety and Community Resources. Following proposal evaluations, interviews and reference calls, the award of a contract to the 10 successful entity will be at the sole discretion of the Director of Public Safety and Community Resources .

IX. MISCELLANEOUS

a. The City reserves the right to cancel the awarded contract w ith a 30-day written notice for non-compliance of agreed upon proposed specifications.

b. The entity chosen by the City will be required to obtain a C ity business license prior to starting services.

c. The entity chosen by the City will be required to execute an Agreement that has been prepared by the City. A sample agreement is included as Exhibit A and is subject to final review and approval by the City.

d. In application, Owner must identify any sections of the City ’s Occupancy Agreement (Attachment “A”) that poses significant concerns and would requ ire negotiation/modification in order to be acceptable to Owner.

11 City of Antioch
Insurance Requirements for Contractors

Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure insurance against claims for injuries to persons or dam ages to property that may arise from or in connection with the performance of the work by the C ontractor and its agents, representatives, employees, and subcontractors. Contractor shal l provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's proposal. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance req uired herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution . Insurers shall have an A.M.

Best's rating of no less than A:VII unless otherwise accepted by the City in writing.

Commercial General Liability (CGL):

Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. If Contractor's services include work within 50 feet of a railroad right of way, the Contractor shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City. Limits for such coverage shall be no less than $5,000,000.

Automotive Liability Insurance:

ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

Workers' Compensation Insurance:

As required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Professional Liability (Errors and Omissions) Insurance:

Insurance appropriate to Contractor's profession, with limit no less than $1,000,000 per occurrence or claim, $2,000.000 aggregate.

12 Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

(1) Additional Insured Status. The City, its officers, officials, employees and volunteers are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of the Contractor; or automobiles owned, leased, h ired or borrowed by the Contractor. The coverage shall contain no special limitations o n the scope of protection afforded to the City, its officers, officials, employees or volunteers.

(2) Primary Coverage. For any claims related to the services provided by the Contractor, the Contractor's insurance coverage shall be primary insurance as r espects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers s hall be excess of the Contractor's insurance and shall not contribute with it.

(3) Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be cancelled except with notice to the City.

(4) Waiver of Subrogation . Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a wa iver of subrogation endorsement from the insurer.

(5) Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

(6) Claims made policies. If any of the required policies provide claims-made coverage:
(i) The Retroactive Date must be shown and must be before the d ate of the contract or the beginning of contract work.

(ii) Insurance must be maintained, and evidence of insurance mu st be provided for at least five (5) years after completion of the contract work.

(iii) If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

Certificate of Insurance and Endorsements
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required b y this clause. All certificates and 13 endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work begi nning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Contractor shall include all subcontractors as insured under it s polices or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, in cluding but not limited to naming additional insureds.

Higher limits
If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

Remedies
In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor's breach:

o Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

o Order Contractor to stop work under this Agreement or withhol d any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or

o Terminate this Agreement.

14 City of Antioch
Indemnification and Contractor's Responsibilities

1. CONTRACTOR shall, to the fullest extent permitted by law, in demnify, defend (with council acceptable to the CITY) and hold harmless CITY , and its employees, officials, volunteers and agents ("Indemnified Parties") from and against any and all losses, claims, damages, costs and liability arising out of any personal injury, loss of life, damage to property, or any violation of any federal, state, or municipal law or ordinance, arising out of or resulting from the performance of this Agreement by CONTRACTOR, its offic ers, employees, agents, volunteers, SUB-CONTRACTORS or SUB-CONSULTANTS, excepti ng only liability arising from the sole negligence, active negligence o r intentional misconduct of CITY.

2. In the event that CONTRACTOR or any employee, agent, SUB-CON TRACTOR or SUB- CONTRACTOR of CONTRACTOR providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, CONTRACTOR shall indemnify, defend, and hold harmless City for the payment of an y employee and/or employer contributions for PERS benefits on behalf of CONTRACTOR or its employees, agents, SUB- CONTRACTORS or SUB-CONTRACTORS, as well as for the payment of any penalties and interest on such contributions, which would o therwise be the responsibility of City.

3. Acceptance by City of insurance certificates or endorsements required under this Agreement does not relieve CONTRACTOR from liability under this indemnification and hold harmless clause. This indemni fication and hold harmless cl ause shall apply to any damages or claims for damages whether or not such insurance pol icies shall have been determined to apply.

4. By execution of this Agreement, CONTRACTOR acknowledges and agrees to the provision of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

15 Legal Requirements

1. Governing Law. The laws of the State of California shall govern this Agreement.

2. Compliance with Applicable Laws. CONTRACTOR and any SUB-CONTRACTORS shall comply with all laws applicable to the performance of the work hereunder.

3. Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, CONTRACTOR and any SUB- CONTRACTORS shall comply with all applicable rules and regulati ons to which City is bound by the terms of such fiscal assistance program.

4. Licenses and Permits . CONTRACTOR represents and warrants to City that CONTRACTOR and its employees, agents, and any SUB-CONTRACTORS h ave all licenses, permits, qualifications and approvals of whatsoever n ature that are legally required to practice their respective professions. CONTRACTOR represents and warrants to City that CONTRACTOR and its employees, agents, any SUB-CONTRACTORS shall, at their sole expense, keep in effect at all times during the t erm of this Agreement any licenses, permits, and approvals that are legally required to p ractice their respective professions. In additions to the foregoing, CONTRACTOR and any SUB- CONTRACTORCS shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

5. Nondiscrimination and Equal Opportunity. CONTRACTOR shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, SUB-CONTRACTOR, bidder for a subcontract, or participant in, recipient of, or a pplicant for any services or programs provided by CONTRACTOR under this Agreement. CONTRACTO R shall comply with all applicable federal, state and local laws, polic ies, rules, and requirements related to equal opportunity and nondiscrimination in employmen t, contracting, and the provision of any services that are the subject of this Agreemen t, including but not limited to the satisfaction of any positive obligations required of the CONTRACTOR thereby.

CONTRACTOR shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

6. Prevailing Wages. Should the scope of work fall under the requirements of the California Labor Code and implementing regulations for the payment of prevailing wages, then CONTRACTOR shall comply and pay prevailing wages.

16 Motel Occupancy Agreement Program – Statement of Qualifications Form Owner Contact Information
N a m e P h o n e E m a i l

Project
Information
Motel Name
Address
Phone
CTty, State ZIP

Project Detail
Total Number of Rooms
Number oi Rooms owner
Proposes
to Lease to City

Cost Per Bed Per Night $
Terms
Enter "Yes", "No", or "N/A" to indicate that the Owner meets the Qualifications/Terms. Clarifying information may be provided at the end of the form.

Temporary Housing (Shelter) Yes No N/A
Does the property agree to accept for occupancy all individuals placed by the City and contracted service
provider?

Will the property permit guests to bring pets into the motel/hotel rooms? Will the property permit guests to bring their possessions into the motel/hotel rooms? Does the property have facilities available for additional on-site storage of belongings?

Will the property permit guests access to common areas of the hotel (e.g. lobby, vending machine areas, etc.)?

Will the property provide a minimum of one unit to serve as administrative office and client meeting space for
services staff?

Will the property allow 24/7 access by City staff, service provider staff, and service provider partners (such as meal program providers)?

Property Management Yes No N/A
Does each room include a mini-fridge and microwave in each unit? If no, indicate in the explanatory and clarifying Information section below if the property will a dd the amenity.

Does the property have necessary and sufficient electricity and gas for heating, ventilating, air- conditioning, and in
room appliances?

Does the site have a functional elevator for upper floor access? Does the property have sufficient parking spaces for all residents as well as provider staff?

Does the property conduct regular overall facility and landscape maintenance? Does the property conduct regular in-room maintenance?
Can the property provide prompt response to emergency maintenance requests, such as clogged toilets, lost keys,
etc.?

Does the property currently have 24-hour on-site staffing or security? If security is not currently provided, but is Intended to be, note this in the explanatory o r clarifying notes section below.

Ongoing Operations Yes No N/A
Does the property have adequate hotel staffing levels to ensure regular cleaning and maintenance and prepare
units for guest move in and move out?

Does the property have a front desk attendant to coordinate ser vices, utilities, and supplies for the permitted use?'

Will the residents have access to on-site laundry facilities? Damage to Units Yes No N/A
Should the owner seek reimbursement for any excess property damages, the owner must first submit a claim to the owner's insurance. Does the owner maintain appro priate levels of insurance (i.e. commercial property, general liability, worker's compensation, employee dishonesty, etc.)?

Space for Mobile Homes/Trailers Yes No N/A
In addition to leasing hotel/motel rooms, does the site have sufficient space for locating up to 6 existing mobile
home/trailers on the hotel or motel property to provide additional capacity for shelter for people experiencing homelessness?

Explanatory or Clarifying Information
17 Additional Comments (Optional}
Enter any additional comments in space provided below

Submission Information
Submitted By
(Print) Signature
Date

ATTACHMENT “A”

CITY OF ANTIOCH

OCCUPANCY AGREEMENT

COVERING PREMISES LOCATED AT
[name of motel] [address]
Antioch, CA [zip code]
OWNER'S FED. TAX. I.D., NO. OR SOCIAL SECURITY NO.

TaxpaverID/SSNl

This occupancy agreement ("Agreemen t") is dated as of __________, and is between [insert owner name] ("Owner), and the CITY OF ANTIOCH (the "City").

WITNESSETH
A. Owner is the owner of the motel located at the address set forth above, as more particularly shown on Exhibit A. an aerial site plan. The "Premises" includes [insert number of rooms or if entire building(s)] of the motel, as ŘôƲôèťôîϙĺĲ the aerial site plan, consisting of [SPELL OUT NUMBER] (##) rooms, including unlimited use of the common areas and parking lot, but excludes the Excluded Space. The "Excluded Space" means the other [insert description; if there is no Excluded Space, delete sentence];
B. The City seeks to implement a Motel Occupancy Agreement Program to provide temporary shelter and supportive services for unhoused residents; C. Owner operates a motel that meets the City’s requirements for participation in the Program and is willing to make designated rooms available for this purpose; and D. The City and Owner desire to enter into this Agreement to establish the terms and conditions under which the City may utilize the Owner’s motel to provide shelter for eligible participants in the Program.

The parties therefore agree as follows:

AGREEMENT

1. Occupancy/Use. The Owner hereby authorizes the City to use, and the City hereby hires from the Owner, the Premises. a. The City will have access to the Premises 24 hours per day, seven days per week. b. Subject to the terms of this Agreement and any additional rules agreed to by the parties, Owner will operate the Premises as a hotel/motel with the City as its sole guest. Owner shall not rent or otherwise allow use of the Premises by other room occupants or customers.
c. Notwithstanding anything to the contrary above, the Owner will continue to have access to the Premises to provide services in support of the City's use of the

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Premises, and to use the Excluded Space to conduct its non-City hotel business and administrative work related to Owner's business.

2. Term. The "Term" of this Agreement begins on ,
and will
continue on a month-to-month basis until terminated by the City except that, on and after [date], Owner shall have the right to terminate this Agreement on thirty (30) days' written notice.

3. Termination. The City may terminate this Agreement at any time by giving written notice to the Owner at least 30 days prior to the date the ťôŘıĖĲÍťĖĺĲϙæôèĺıôŜϙôƯôèťĖŽôϟϙIċ the City fails to complete its move-out by the scheduled termination date, the City shall continue to pay rent, calculated in accordance with Section 5 below.

4. Permitted Use. The City is using the Premises as a
ťôıŕĺŘÍŘƅϙŘôŜĖîôĲèôϙċĺŘϙŕôŘŜĺĲŜϙĖîôĲťĖƱôîϙæƅ the City as needing shelter ("Permitted Use"). The City may, at its discretion, provide various on-site support services for the occupants and provide security services for the Premises.

5. Rent. The City shall pay in arrears at the end of each monthly during this Agreement commencing on [month], [year]. Owner shall provide City with an invoice for each 30-day period. Payment shall be made in the amount of [SPELL OUT AMOUNT] DOLLARS ($00,000)

for each 30-day period which reflects a daily rate of $[amount] for 00 rooms for 00 nights plus any and all applicable taxes, including transient o ccupancy taxes, normally collected from guests at the hotel. Rent for any fractional mon thly period will be prorated and computed on a daily basis with each day's rent equal to one -thirtieth (1/30th) of the rent set forth above.

6. Notices. Any notice required or permitted under this Agreement is to be in writing and will be deemed to have been given (i) three days after being deposited in the United States ıÍĖīϠϙèôŘťĖƱôîϙÍĲîϙŕĺŜťÍČôϙŕŘôŕÍĖîϠϙϼĖĖϽ one business day after being deposited with a commercial overnight delivery service (e.g., FedEx or similar), with receiver's signature required, or (iii) on the day it is personally delivered. Notices are to be addressed as follows:

To Owner:

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To City:

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[name] [address]
[city], [state] [zip code] Phone: (xxx) xxx-xxxx
Email:

City of Antioch
Director of Public Safety and Community Resources
200 H Street
Antioch, CA 94509
Phone: (925) 779-7011
Email: [email protected]
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7. Parking. Owner shall cause the parking spaces on the Premises to be unobstructed and completely accessible for the City's use.

8. Temporary Housing Shelter. During the Term, Owner will provide rooms for temporary housing (shelter) for individuals experiencing homelessness, as designated by City. Owner shall:
a. Accept for occupancy all individuals placed by the City and contracted service provider.
b. Permit guests to bring pets into the motel/hotel rooms. Owner may establish reasonable limits for the quantity of pets and rules regarding pet behavior, with policy approval from the City.
c. Permit guests to bring their possessions into the motel/hotel rooms. Owner may establish limits on the amount of belongings each individual or household may bring, with policy approval from the City.
d. Permit guests access to common areas of the hotel/motel (e.g. lobby, vending machine areas, etc.) and clearly specify what, if any, areas will be ĺƯ-limits to guests.
e. Provide a minimum of one unit to serve as administrative ĺƯĖèôϙÍĲî client ıôôťĖĲČϙŜŕÍèôϙċĺŘϙŜôŘŽĖèôŜϙŜťÍƯϟ
f. Provide access to services spaces for City service providers and contractors to work on the premises in connection with the permitted use. g. Allow 24/7 access by City ŜťÍƯϠ service provider ŜťÍƯ and service provider partners (such as meal program provider).

9. Services; Utilities; Supplies. During the Term, Owner shall furnish the following services, utilities and supplies to the Premises, the cost of which is included in the rent set forth in Section 5 above:
a. Sewer, trash, disposal, and water services, including both hot and cold water to the lavatories.
b. Elevator (if any) service.
c. Electricity and/or gas as necessary to provide power for heating, ventilating, and air Page - 6
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conditioning, and in-room appliances, as needed for City's operations. d. Landscaping.
e. In-room housekeeping (including guest toiletries and towel and linen laundry service) each time the occupant of a room changes and, as needed to ensure regular cleaning and maintenance and guest compliance with the requirements of Page - 7
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their stay. Cleaning and maintenance of occupied rooms shall oc cur at least once a week in accordance with Isolation Use Protocols (as defined below). f. A front desk attendant 24 hours every day to coordinate services, utilities and supplies for the permitted use.
g. Daily room trash disposal in accordance with the isolation use protocols set forth on Exhibit B ("Isolation Use Protocols").
h. In-room maintenance (e.g., repair of plumbing, HVAC, and televisions), in accordance with the Isolation Use Protocols. Even though the Permitted Uses do not include Isolation, the parties are using the Isolation Use Protocols for g. and h. out of an abundance of caution.
t. Provision and maintenance of mini-fridge and microwave in each motel unit.

J. Parking spaces sufficient for all motel guests, as well as service provider staff. If space is available, the City may see k to locate existing mobile home/trailers on the hotel or motel property to provide additio nal capacity for emergency shelter for people experiencing homelessness. k. Pest control services as needed.

1. Access to on-site laundry facilities.
m. Standard guest toiletries on a daily basis, in accordance with Isolation Use Protocols.

Owner shall be responsible for fully communicating with its sta ff regarding the nature of the services being provided under this Agreement, the populatio ns being served, and the protocols agreed to by Owner and the City.

In the event that the Owner is unable, after commercially reaso nable efforts, to furnish any of the services set forth above in a satisfactory manner, t he City and Owner will consult with each other to reach a solution to the problem that is mutually satisfactory (including but not limited to a decrease in rental rate). If su ch a solution cannot be found, (i) the City may elect to terminate this Agreement upon five (5) days' notice to Owner.

10. Repair and Maintenance. During the Term, Owner shall maintain the Premises in good repair. Owner will provide prompt response to Page - 8
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emergency maintenance requests, such as for clogged toilets.

11. Assignment; Subletting. The City may assign this
Agreement to other government agencies with Owner's consent, which will not be unreasonably withheld, and may also allow
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82595

City service providers and contractors to work in the Premises in connection with the permitted use.

12. Quiet Possession. The City shall at all times during the Term peaceably and quietly have, hold and enjoy the Premises without suit, trouble or hindrance from Owner or any person claiming under Owner. The City shall monitor and supervise the conduct of the occupants it places at the Premises and shall remove any occupants that create an undue disturbance or refuse to follow Owner's reasonable rules of conduct. Owner shall not be responsible for the conduct of occupants placed by the City.

13. Destruction. This Agreement will terminate in the event of the total destruction of the Premises. If damage occurs that causes a partial destruction of the Premises during the Term, the City may terminate this Agreement in accordance with Section 3 above. If the City does not elect to terminate this Agreement, Owner shall cause repairs to be made as quickly as possible, but in any event, within thirty (30) days. The City will be entitled to a proportionate reduction in rent following such partial destruction until repairs are made in full or this Agreement is ťôŘıĖĲÍťôîϠϙſēĖèēôŽôŘϙèĺıôŜϙƱŘŜťϟ

14. Fair Employment Practices. During the term of this
Agreement, Owner may not discriminate against any subcontractor, employee, or applicant for employment, because of age, race, color, national origin, ancestry, religion, sex, gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, ĺŘČÍĲĖƏÍťĖĺĲÍīϙÍƯĖīĖÍťĖĺĲŜϠϙĺŘ marital status with respect to recruitment, selection for training including apprenticeship, hiring, employment, assignment, promotion, īÍƅĺƯϠ rates of pay or other forms of compensation. Owner may not discriminate in providing services under this Agreement because of age, race, color, national origin, ancestry, religion, sex, gender, sexual orientation, marital status, mental disability, physical disability, medical condition, political beliefs, organizational ÍƯĖīĖÍťĖĺĲŜϟ

Owner shall: (1) comply with all applicable federal, state and local rules, regulations and laws; (2) maintain financial records related to this Agreement and ma ke those records available upon request, except where prohibited by federal or state laws, regulations or rules.

Owner shall comply with all applicable federal, state, and loca l wage and hour laws, including, but not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and any Minimum Wage Ordinance enacted by the City. If Ow ner is found by a court or by final administrative action of an investigatory gov ernment agency to have Page -
82595

violated applicable wage and hours laws, in the five years prio r to or during the term of this Agreement, such violation will be considered a material br each of this Agreement and may serve as a basis for City to immediately terminate this Agreement.

15. Holding Over. If the City remains in possession of the Premises after the expiration of the Term, this agreement will automatically continue on a month-to-month basis on the same terms and conditions. Nothing set forth in this Agreement shall entitle the City to re main beyond the Term set forth above.

16. Surrender of Premises. Upon the termination or expiration of this Agreement, the City will peacefully surrender the Premises to Owner in good condition. City is not responsible for
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ordinary wear and tear, damage by casualty, condemnation, acts of God, or circumstances over which the City has no control over or for wh ich Owner is responsible pursuant to this Agreement. City will deep clean the Premises. The City shall reimburse the Owner the reasonable cost of repairs, above and beyond reas onable wear and tear, necessitated by City's use of the Premises. In the event of dam age, Owner must prepare a cost estimate and claim to be evaluated by the City and must in clude any accounting for costs that will be covered by Owner's insurance. Costs will be approved to restore the Premises to the original "as-is" condition. Such reimbursement shall be due within thirty (30) days of the City's receipt of invoices detailing the repai rs and the costs therefor.

Upon termination or expiration of the Agreement, the City will cause all persons it placed at the Premises to leave the Premises and end their stay . The City will continue to pay the rent as set forth in Section 5 for each person the City placed at the Premises until such person actually leaves the Premises and ends their stay. O wner will cooperate with the City in connection with any legal proceedings related to th e removal of such persons.

17. Time of Essence; Binding Agreement. Time is of the
essence with respect to the terms of this Agreement. This Agreement binds and inures to ťēôϙæôĲôƱťϙĺċ the heirs, executors, administrators, successors and assigns to the respective parties.

18. No Oral Agreements. No alterations or variations of the terms of this Agreement are valid unless made in writing and signed by the City and Owner. No oral understanding or agreement not incorporated into this Agreement is binding on any party to this Agreement.

19. Insurance. During the Term, Owner, at is sole cost and expense, shall maintain insurance against claims for injuries to persons or damages to property that may arise from, or in connection with, use of the Premises by the Owner, its agents, representatives, employees and subcontractors. a. Minimum Insurance Requirements. Such insurance shall meet at least the following minimum levels of coverage:
(i) Commercial General Liability (CGL ). Insurance
ôŘŽĖèôŜϙiƯĖèôϙ>ĺŘıϙ
@ϙ͏͏ϙ͏͐ϙèĺŽôŘĖĲČϙ
@[ϙĺĲϙÍĲϙЊĺèèŪŘŘôĲèôЋϙæÍ ŜĖŜϠϙĖĲèīŪîĖĲČϙŕŘĺîŪèťŜϙ
and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than
$2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The required insurance limits may be met if an umbrella insurance provision explicitly supplements æĺťēϙťēôϙ
@[ϙÍĲîϙČôĲôŘÍīϙÍČČŘôČÍťôϙīĖıĖťŜϙťĺϙŘôÍèēϙťēôϙŘôŗŪĖŘôî ϙťēŘôŜēĺīîϟϙIf Owner’s Page - 12
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services include work within 50 feet of a railroad right of way, the Owner shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City. Limits for such coverage shall be no less than $5,000,000.
(ii) Automobile Liability Insurance. ISO Form Number
CA 00 01 covering any auto (Code 1), or if Owner has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
(iii) Workers' Compensation Insurance. Workers’ Compensation Insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (iv) Owner, at Owner's sole cost and expense, shall, during the Term, keep the Premises and any structural improvements on the Premises insured in ŜŪƯĖèĖôĲťϙÍıĺŪĲťŜ against loss or damage by ƱŘô ÍĲîϙĺťēôŘϙèÍŜŪÍīťƅϙèĺııĺĲīƅϙèĺŽôŘôîϙæƅϙŜťÍĲîÍŘîϙƱŘô and ÍīīϙŘĖŜħϙèĺŽôŘÍČôϙĖĲŜŪŘÍĲèôϙĖĲèīŪîĖĲČϙƲĺĺî coverage, using replacement cost as the valuation. Owner does hereby release and waive on behalf of itself and its insurer by subrogation or otherwise, all
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claims against the City on account of any fire or other casualty insured against whether or not such fire or other casualty is the result, in whole or i n part, from the negligence of the City.
b. Endorsements. The insurance policies shall contain the following provisions, or Owner shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(i) The City, its directors, ĺƯĖèĖÍīŜϠ ĺƯĖèôŘŜϠ
employees, agents and volunteers shall be covered as additional insured with respect to the work, activities or operations performed by or on behalf of the Owner, or automobiles owned, leased, hired or borrowed by Owner. The coverage shall contain no special limitations on the scope of ŕŘĺťôèťĖĺĲϙÍƯĺŘîôîϙťĺ the City, its ĺƯĖèôŘŜϠϙĺƯĖèĖÍīŜϠϙôıŕīĺƅôôŜϙĺŘϙvolunteers.
(ii) The insurance coverage shall be primary
insurance as respects the City, ĖťŜϙîĖŘôèťĺŘŜϠϙĺƯĖèĖÍīŜϠϙĺƯĖèôŘŜϠϙôıŕīĺƅôôŜϠϙÍČôĲťŜϙ and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Owner's scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its îĖŘôèťĺŘŜϠϙĺƯĖèĖÍīŜϠϙĺƯĖèôŘŜϠϙôıŕīĺƅôôŜϠϙÍČôĲťŜϙÍĲîϙ volunteers shall be excess of the Owner's insurance and shall not be called upon to contribute with it in any way.

d. Evidence of Coverage. Prior to execution of the Agreement, Owner shall provide the City with evidence of ĖĲŜŪŘÍĲèôϠϙĖĲèīŪîĖĲČϙĺŘĖČĖĲÍīϙèôŘťĖƱèÍťôŜϙĺċ insurance and ÍıôĲîÍťĺŘƅϙôĲîĺŘŜôıôĲťŜϙôƯôèťĖĲČ coverage required by this Agreement on forms satisfactory to the City. However, City's failure to obtain the required documents prior to the execution of the Agreement shall not waive the Contractor's obligation ťĺϙŕŘĺŽĖîôϙťēôıϟϙēôϙ
ĖťƅϙŘôŜôŘŽôŜϙťēôϙŘĖČēťϙťĺϙŘôŗŪĖŘôϙèĺıŕīôť ôϠϙèôŘťĖƱôîϙèĺŕĖôŜϙĺċϙ all required insurance policies, including endorsements required by these ŜŕôèĖƱèÍťĖĺĲŜϠ at any time.
e. Policy Provisions Required. Owner shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Owner shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, Owner ŜēÍīīϙîôīĖŽôŘϙŘôĲôſÍīϙèôŘťĖƱèÍťôϼŜϽ ĖĲèīŪîĖĲČϙťēôϙ@ôĲôŘÍīϙ[ĖÍæĖīĖťƅϙîîĖťĖĺĲÍīϙIĲŜŪŘôîϙ Endorsement to the City at least ten (10) days prior to ťēôϙôƯôèťĖŽôϙîÍťôϙĺċϙ cancellation or expiration.

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f. Waiver of Subrogation. Owner hereby grants to City a waiver of any right to subrogation which any insurer of said Owner may acquire against the City by virtue of the payment of any loss under such insurance. Owner agrees to obtain any endorsement that may be necessary to ÍƯôèťϙťēĖŜ waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
f, Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require Page - 15
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Owner to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim adminis tration, and defense expenses within the retention.
(i) If any of the required policies provide claims-made coverage:
(1) The retroactive date must be shown and
must be before the date of the contract or the beginning of contract work. (ii) Insurance must be maintained, and
evidence of insurance must be provided for ÍťϙīôÍŜťϙƱŽôϙϼ͔Ͻ years after completion of the contract work.
(iii) If coverage is canceled or non-renewed, and
not replaced with another claims-made policy form with a retroactive date prior to the contract ôƯôèťĖŽô date, the Owner must purchase "extended reporting" coverage for a minimum of ƱŽô (5) years after completion of work. g. Qualifying Insurers. All policies required shall be from a company or companies with a current A.M. Best's rating ofno less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

h. Subcontractors. Owner shall include all subcontractors as insured under its polices or shall furnish ŜôŕÍŘÍťôϙèôŘťĖƱèÍťôŜ and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds. t. Higher Limits. If Owner maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Owner.

Any available insurance proceeds in excess of the specified min imum limits of insurance and coverage shall be available to the City.

J. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the na ture of the risk, prior experience, insurer, coverage or other special circumstances. k. Additional Insurance Provisions.
(i) The foregoing requirements as to the types
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and limits of insurance coverage to be maintained by Owner, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Owner pursuant to this Agreement, including but not limited to, the provisions concerning ĖĲîôıĲĖƱèÍťĖĺĲϟ
(ii) If at any time during the life of the Agreement,
any policy of insurance required under this Agreement does not comply with these ŜŕôèĖƱèÍťĖĺĲŜ or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any

Page - 17
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premium paid by City will be promptly reimbursed by Owner or Ci ty will withhold amounts sufficient to pay premium from payments due to Owner. I n the alternative, City may cancel this Agreement.

20. Indemnification.
a. To the fullest extent permitted by law, Owner shall defend (with counsel reasonably ÍèèôŕťÍæīôϙťĺϙ
ĖťƅϽϠϙĖĲîôıĲĖċƅϙÍĲîϙēĺīîϙťēôϙ
ĖťƅϠϙĖťŜϙĺƯĖèĖÍīŜϠϙĺƯĖèôŘŜϠϙôıŕīĺƅôôŜϠϙ
volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Owner, its ĺƯĖèĖÍīŜϠϙĺƯĖèôŘŜϠϙôıŕīĺƅôôŜϠϙŜŪæèĺĲťŘÍèťĺŘŜϠϙconsultants or agents in connection with the performance of the Owner’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses.

Owner 's obligation to indemnify shall not be
restricted to insurance proceeds, if any, received by OwnerϠϙťēôϙ ĖťƅϠϙĖťŜϙĺƯĖèĖÍīŜϠϙ
ĺƯĖèôŘŜϠϙôıŕīĺƅôôŜϠϙÍČôĲťŜϠϙĺŘϙŽĺīŪĲťôôŘŜϟ
Owner agrees to obtain executed indemnity agreements with provi sions identical to those set forth here in this section from each and every sub-contract or, sub tier contractor or any other person or entity involved by, for, with or on behalf of Owner in the performance of this agreement. In the event Owner fails to obta in such indemnity obligations from others as required here, Owner agrees to be fully responsible according to the terms of this section. Failure of City to monitor compli ance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify an d defend City as set forth herein is binding on the successors, assigns, or heirs of Owner and shall survive the termination of this agreement or section.

Page - 18
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b. In the event that Owner or any employee, agent, sub-consultant or subcontractor of Owner providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Owner shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for (ϙæôĲôƱťŜϙĺĲ behalf of Owner or its employees, agents, sub-consultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
c. Acceptance by City of insurance èôŘťĖƱèÍťôŜ or endorsements required under this Agreement does not relieve Owner from liability under this ĖĲîôıĲĖƱèÍťĖĺĲ and hold harmless clause. This ĖĲîôıĲĖƱèÍťĖĺĲ and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
d. By execution of this Agreement, Owner acknowledges and agrees to the provision of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

21. Hazardous Substances. City will comply with all applicable laws existing during the Term pertaining to the use, storage, transportation, and disposal of any hazardous substance, as that term is îôƱĲôîϙĖĲ the applicable law.

If Owner or any of its ÍƯĖīĖÍťôŜϠϙŜŪèèôŜŜĺŘŜϠ principals, employees, or agents incurs any liability, cost, or expense, including attorney's fees and costs, as a result of the City's illegal or alleged illegal use, storage, transportation, or disposal of any hazardous substance during the Term, including any petroleum derivative, the City shall indemnify, defend, and hold harmless any of these individuals against such liability. Where the City is found to be in breach of this provision during the Term due to the issuance or a government order directing the City to cease and desist any illegal action in connection with a hazardous substance, or to remediate a contaminated condition caused by the City or any person acting under the City's direct control and authority, the City will be responsible for all costs and expenses of complying with such order, including any and all expenses imposed on or incurred by Owner in connection with or in response to such government order. If a government order is issued naming the City or the City incurs any liability during or after the Term of this Agreement in connection with contamination that pre-existed the City's obligations and occupancy under this Agreement or that were not caused by the City, Owner shall hold harmless, indemnify, and defend the City in Page - 19
82595.00009\33376865.

connection therewith and will be solely responsible as between City and Owner for ÍīīϙôƯĺŘťŜϙÍĲîϙôƄŕôĲŜôŜϙťēôŘôťĺϟ

22. Restoration of Premises. Any equipment installed on the Premises by the City during the Term of this Agreement is and will remain the property of the City. The City shall remove its personal property and ÍĲƅϙƱƄťŪŘôŜϙ brought to the Premises by the City when vacating the Premises. The City shall restore the Premises to the condition existing immediately prior to taking possession of the Premises, ordinary wear and tear excepted.

23. Notice of Health Insurance Portability and Accountability (HIPAA) and Patient Privacy Law Compliance. Owner acknowledges that it may have direct or incidental access to
Page - 20
82595.00009\33376865.

"Protected Health Information" or "PHI" or contact with occupan ts of the Premises. For purposes of this section of the occupancy Agreement, "Protected Health Information" or "PHI" has the meaning provided by the Standard for Privacy of l ndividually Identifiable Health Information, 45 C.F.R. Part 160 and Subparts A and E of Part 164 (the "Privacy Standards") as promulgated by the Department of Health and Huma n Services ("HHS") pursuant to the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") (42 U.S.C. Section 1320d, et seq.), California Civil Code Secti on 56.20 et seq. and other applicable California laws (each and collectively, the "HIPAA L aws").

The City will endeavor to implement reasonable safeguards to pr otect the PHI from any intentional or unintentional disclosure to third parties in vio lation of the Privacy Standards by implementing appropriate administrative, technical , and physical safeguards to protect the privacy of PHI, and will endeavor to implement appropriate administrative, technical and physical safeguards to limit inci dental disclosures of PHI, including disclosures to Owner and Owner's representative and s taff. The parties agree that Owner and its staff will not need access to, and will not use or disclose, any PHI of an occupant of the Premises during the Term. If PHI is disclose d to Owner or its staff, either directly or indirectly and regardless of whether the dis closure is inadvertent or otherwise, Owner shall take reasonable steps to maintain, and t o require its staff to maintain, the privacy and confidentiality of such PHI, includin g that no PHI will be removed from the Premises by Owner or its staff, and no PHI wil l be discussed with or otherwise disclosed to any other person or entity. Owner agrees to immediately notify the City upon learning of any disclosure of PHI to Owner or its staff. The parties agree that the foregoing does not create, and is not intended to crea te, a "business associate" relationship between the parties as that term is defined by the Privacy Standards. The City may immediately terminate this occupancy Agreement without pena lty if Owner violates this provision.

24. Taxes. Owner is solely responsible for all tax liabilities, including property taxes.

25. Miscellaneous.
a. Force Majeure. Any failure by either party to perform shall be excused if caused by failure of a third-party wireless or telecommunications provider serving a particular area, power failure, national emergency, interference by any governmental agency, act of @ĺîϠ strike or other labor disturbance, ƱŘôϠ terrorism, riot, war, or any other cause beyond the party's reasonable control.
b. Compliance with Applicable Laws. Owner and any subcontractors shall comply with all laws applicable to the performance of the Agreement. c. Other @ĺŽôŘĲıôĲťÍīϙôČŪīÍťĖĺĲŜϟ To the extent that this Agreement may be Page - 21
82595.00009\33376865.

funded by ƱŜèÍī assistance from another governmental entity, Owner and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such ƱŜèÍīϙÍŜŜĖŜťÍĲèôϙŕŘĺČŘÍıϟ d. Licenses and Permits. Owner represents and warrants to City that Owner and its employees, agents, and any subcontractors have all licenses, permits, ŗŪÍīĖƱèÍťĖĺĲŜ and approvals of whatsoever nature that are legally required to Page - 22
82595.00009\33376865.

practice their respective professions. Owner represents and war rants to City that Owner and its employees, agents, any subcontractors shall, at their s ole expense, keep in effect at all times during the term of this Agreement any licenses, permi ts, and approvals that are legally required to practice their respective professions. In a ddition to the foregoing, Owner and any subcontractors shall obtain and maintain during t he term of this Agreement valid business licenses from City.
e. Nondiscrimination and Equal Opportunity. Owner shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Owner under this Agreement. Owner shall comply with all applicable federal, state and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of the Owner thereby.

Owner shall include the provisions of this subsection in any subcontract under this Agreement. f. Prevailing Wages. Should the scope of work fall under the requirements of the California Labor Code and implementing regulations for the payment of prevailing wages, Owner shall comply and pay prevailing wages. g. Entire Agreement. This Agreement constitutes the full and complete Agreement and understanding between the parties relative to the subject matter of this Agreement and supersedes all prior communications, representations, understandings or agreements, if any, whether oral or written, concerning the same subject matter. Any prior or contemporaneous oral or written representations relating to the same subject matter are hereby revoked and extinguished by this Agreement.

h. Immunities. Notwithstanding anything to the contrary in this Agreement, the City retains all immunities provided by the @ĺŽôŘĲıôĲťϙ
ĺîô and any other provision of
law, including immunities applicable during an emergency.

1. Counterparts. This Agreement may be executed in any number of counterparts, all of which together constitute one an d the same Agreement.

Each counterpart will be deemed to be an original provided that both parties have fully executed this Agreement.

Page - 23
82595.00009\33376865.

J. Authorization to Sign. The City and Owner both
represent and warrant that the e xecution, delivery, and performance of this Agreement has been duly authorized and that this Agreement is being signe d by a person who meets statutory or other binding approval to sign on behalf of their entity.

Page - 24
82595.00009\33376865.

k. Electronic Execution. Unless otherwise prohibited by law or City policy, the parties agree that an electronic copy of this Agreement, or an electronically signed agreement, has the same force and īôČÍīϙôƯôèťϙÍŜ the agreement executed with an original ink signature. The term "electronic copy of this agreement" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of the original signed agreement in a portable document format. The term "electronically signed agreement" means the agreement that is executed by applying an electronic signature using technology approved by the City.

1. No Third Party Rights. This Agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties. m. Governing Law & Venue. This Agreement is being
executed and delivered in, and is to be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement is in the County of Contra Costa. EACH OF THE PARTIES CONSENTS TO THE

EXCLUSIVE PERSONAL JURISDICTION AND VENUE OF THE COURTS,

STATE AND FEDERAL, LOCATED IN CONTRA COSTA COUNTY,
CALIFORNIA.

This Agreement is being executed as of the date set forth in the introductory paragraph.

OWNER

CITY:
[Owner Name] CITY OF ANTIOCH,
a California municipal corporation

By: _

By: _
Name: Name:

Title: Title:
82595.00009\33376865.

EXHIBIT A SITE PLAN

82595.00009\33376865.

Page - 19
82595.00009\33376865.

EXHIBITB

Isolation Protocols for Hotels/Motels Used for Accommodation of High- Risk Persons Experiencing Homelessness

1. @ŪôŜťŜ should remain in their rooms except for essential needs or services, including room cleaning. While outside th eir room, guests should wear a mask and maintain a distance of 6 feet. No visi tors will be allowed except for service providers.

2. Housekeeping activities by hotel ŜťÍƯ should be performed daily, or as outlined in the lease.
a. Bathroom supplies including soap, shampoo, toilet paper and tissues should be provided and can be left outside the room door for pickup by the guest. b. @ŪôŜťϙŘĺĺıŜϙŜēÍīīϙæôϙèīôÍĲôî 1x/week or as ĺŪťīĖĲôîϙĖĲϙīôÍŜôϙÍČŘôôıôĲťϟϙ@ŪôŜťϙ ıŪŜťϙæôϙĺŪťϙĺċϙťēôϙŘĺĺıϙſēĖīôϙēĺťôīϙŜťÍƯϙĖŜ cleaning. Housekeeping should replace and launder all linens, towels, remove garbage bags and replace with new liners, ôťèϟϙ
īôÍĲĖĲČϙŜťÍƯϙŜēĺŪīîϙſôÍŘϙŕôŘŜĺĲÍīϙŕŘĺťôèťĖŽôϙôŗŪĖŕıôĲťϙŜŪèēϙÍŜϙČīĺŽôŜ and masks and use cleaning products that are EPA-èôŘťĖƱôîϟ
īôÍĲĖĲČϙŜťÍƯϙŜēĺŪīîϙ
perform hand hygiene procedures after cleaning.
c. Upon check-out, on-site service provider will notify hotel ŜťÍƯ when room is ready to be cleaned.

3. All meals should be left outside the room. @ŪôŜťŜϙſĖīīϙæô advised to pick them up by ĺĲϲϙŜĖťôϙŜôŘŽĖèôϙŕŘĺŽĖîôŘϙŜťÍƯϟ

4. aÍĖĲťôĲÍĲèôϙŜťÍƯϙŜēĺŪīîϙſôÍŘϙıÍŜħϙÍĲîϙČīĺŽôŜϙťĺϙŕôŘċĺŘıϙıÍĖĲťôĲÍĲèôϙÍĲî then sanitize all equipment used to perform the maintenance. Routine EPA- èôŘťĖƱôîϙèīôÍĲĖĲČϙŜŪŕŕīĖôŜϙÍŘôϙÍîôŗŪÍťôϟ

5. FĺťôīϙŜťÍƯ is expected to coordinate with on-site service ŜťÍƯ as needed to ensure regular cleaning and maintenance is being done, and guests are complying with requirements of their stay. City contracted; on-site service ŕŘĺŽĖîôŘϙŜťÍƯ will be on- site, 24 hours per day.
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City of Antioch
Sewer System Management Plan
2025 Update
FINAL
APRIL 2025
Prepared for:

CITY OF ANTIOCH

PUBLIC WORKS DEPARTMENT
1201 W 4 th Street
Antioch, CA 94509
(925) 779-6954
Prepared by:

BLACK WATER CONSULTING ENGINEERS , INC.
602 Lyell Drive
Modesto, CA 95356
(209) 322-1820
Exhibit 1
City of Antioch
2025 SSMP Update
April 2025
i

TABLE OF CONTENTS
1 Sewer System Management Plan Goal and Introduction ..................................................................... 1

1.1 Regulatory Context ....................................................................................................................... 1

1.1.1 Purpose ................................................................................................................................... 1

1.1.2 Background ............................................................................................................................. 1

1.1.3 Goals ........................................................................................................................................ 2

1.2 SSMP Update Schedule ................................................................................................................. 2

1.3 Sewer System Asset Overview ...................................................................................................... 3

1.3.1 Location ................................................................................................................................... 3

1.3.2 Service Area Boundary ............................................................................................................ 3

1.3.3 Population and Community Served ........................................................................................ 3

1.3.4 System Size .............................................................................................................................. 3

1.3.5 Structures Diverting Storm Water to the Sewer System ........................................................ 5

1.3.6 Data Management Systems .................................................................................................... 5

1.3.7 Sewer System Ownership and Operation Responsibilities ..................................................... 5

1.3.8 Service Connections ................................................................................................................ 5

1.3.9 Unique Service Boundary Conditions and Challenge(s) .......................................................... 6 2 Organization.......................................................................................................................................... 8

2.1 Legally Responsible Official ........................................................................................................... 8

2.2 Positions Responsible for Implementing SSMP Elements ............................................................ 9

2.2.1 Director of Public Works/City Engineer .................................................................................. 9

2.2.2 Deputy Director of Public Works/Maintenance ...................................................................... 9

2.2.3 NPDES/Collection Systems Superintendent ............................................................................ 9

2.2.4 Collection Systems Supervisor .............................................................................................. 10

2.2.5 Collection Systems Technician .............................................................................................. 10

2.2.6 Lead Collection Systems Worker ........................................................................................... 10

2.2.7 Collection System Worker I & II ............................................................................................ 10

2.2.8 Sewer Camera Truck Operator .............................................................................................. 11

2.2.9 Contractors ............................................................................................................................ 11

2.3 Contact Information and Organization Chart ............................................................................. 11

2.4 Chain of Communication for Reporting SSOs ............................................................................. 15 3 Legal Authority .................................................................................................................................... 20

3.1 Municipal Code ........................................................................................................................... 20 4 Operations and Maintenance Program .............................................................................................. 22

4.1 Updated Map of Sanitary Sewer System .................................................................................... 22

4.2 Preventive Operation and Maintenance Activities ..................................................................... 22

4.2.1 Gravity Sewers....................................................................................................................... 23

4.2.2 Pump Stations & Force Mains ............................................................................................... 25

4.2.3 Non-Routine Maintenance .................................................................................................... 26

4.2.4 Private Sewer Laterals ........................................................................................................... 26

4.2.5 Root Foaming ........................................................................................................................ 26

4.2.6 Rehabilitation and Replacement Program ............................................................................ 26

4.3 Training Program......................................................................................................................... 26

4.3.1 City Staff ................................................................................................................................ 26

4.3.2 Training Resources (Materials) ............................................................................................. 27 City of Antioch
2025 SSMP Update
April 2025
ii

4.3.3 Staff Contracted for City Projects .......................................................................................... 28

4.4 Equipment and Parts Inventory .................................................................................................. 28 5 Design and Performance Provisions ................................................................................................... 29

5.1 Updated Design and Construction Standard and Specifications ................................................ 29

5.2 Procedure and Standards ............................................................................................................ 30 6 Spill Emergency Response Plan .......................................................................................................... 31

6.1 Goals ........................................................................................................................................... 31

6.2 Authority ..................................................................................................................................... 32

6.3 SERP Stand-Alone Document ...................................................................................................... 32 7 Sewer Pipe Blockage Control Program ............................................................................................... 33

7.1 Public Education and Outreach Program .................................................................................... 33

7.2 Disposal of Pipe Blocking Substances ......................................................................................... 3 4

7.3 Legal Authority to Prohibit Discharges ....................................................................................... 3 4

7.4 Requirements to Install Grease Removal Devices ...................................................................... 34

7.5 Authority to Inspect, Enforcement, and Staffing ........................................................................ 35

7.5.1 Staffing .................................................................................................................................. 35

7.5.2 Enforcement Actions ............................................................................................................. 35

7.6 Identification of System Sections Subject to Blockages.............................................................. 35

7.7 FOG Preventative Maintenance .................................................................................................. 36 8 System Evaluation, Capacity Assurance and Capital Improvements .................................................. 38

8.1 System Evaluation and Condition Assessment ........................................................................... 38

8.2 Capacity Assessment and Design Criteria ................................................................................... 38

8.3 Prioritization of Corrective Action .............................................................................................. 38

8.4 Capital Improvement Plan .......................................................................................................... 38 9 Monitoring, Measurement, and Program Modifications ................................................................... 40

9.1 Maintaining Relevant Information .............................................................................................. 40

9.2 Monitoring of SSMP Elements .................................................................................................... 40

9.3 Assess Preventive Maintenance Activities .................................................................................. 41

9.4 Plan Updates Procedures ............................................................................................................ 43

9.5 SSO Trends .................................................................................................................................. 43 10 Internal Audits .................................................................................................................................... 47

10.1 SSMP Audits Overview ................................................................................................................ 47

10.2 Audit Schedule ............................................................................................................................ 47 11 Communication Program .................................................................................................................... 48

11.1 Public Communication ................................................................................................................ 48

11.2 Owner/Operators of Systems Communication ........................................................................... 48 12 References .......................................................................................................................................... 50 City of Antioch
2025 SSMP Update
April 2025
iii

LIST OF TABLES
Table 1-1 – SSMP Update and Local Audits Schedule ................................................................................... 2 Table 1-2 – Gravity Sewer System Size Distribution ..................................................................................... 4 Table 1-3 – Gravity Sewer System Materials of Construction ...................................................................... 4 Table 1-4 – Inventory of Sewer Lines by Pipe Age ........................................................................................ 5 Table 1-5 – Number of Service Connections ................................................................................................. 5 Table 2-1 – Responsible Officials for SSMP Implementation and Maintenance ........................................ 11 Table 3-1 – Legal Authority ......................................................................................................................... 21 Table 4-1 – Historical Line Cleaning Summary ............................................................................................ 24 Table 4-2 – High-Frequency Cleaning Mainlines ......................................................................................... 24 Table 4-3 – Summary of Pump Stations ...................................................................................................... 25 Table 4-4 – Summary of Force Main Assets ................................................................................................ 25 Table 4-5 – Training Opportunities ............................................................................................................. 27 Table 9-1 – Monitoring of SSMP Elements ................................................................................................. 40 Table 9-2 – Baseline Performance January 2018 through December 2024 ............................................... 42 Table 11-1 – Contact Information to Address SSMP-Related Issues .......................................................... 49

LIST OF FIGURES
Figure 1-1 – Antioch Sanitary Sewer System Map ........................................................................................ 7 Figure 2-1 – Antioch Public Works Collection Systems Organization Chart ............................................... 14 Figure 2-2 – Antioch Public Works Chain of Communication ..................................................................... 1 6 Figure 7-1 – Locations of SSOs from 2021 to 2024 ..................................................................................... 37 Figure 9-1 – SSO Overflows by City Asset ................................................................................................... 44 Figure 9-2 – Number of Overflows by Cause .............................................................................................. 44 Figure 9-3 – Historical SSO Volumes ........................................................................................................... 45 Figure 9-4 – Overflows Volumes Percent Recovered ................................................................................. 45 Figure 9-5 – Historical SSO Rates ................................................................................................................ 46

APPENDICES
Attachment A Criteria for Rating Cleaning Results
Attachment B Decision Matrix for CCTV Return Frequency
Attachment C Marina Pump Station Inspection & Maintenance Check list Form Attachment Equipment and Parts Inventory
Attachment
Spill Emergency Response Plan
Attachment & Public Outreach Materials
Attachment ' Approved Grease Haulers List
Attachment , ^SMP AuditŚĞĐŬůŝƐƚ
City of Antioch
2025 SSMP Update
April 2025
iv

ABBREVIATIONS
ADWF
BMP
CCTV
Central San
CIP
City
CIWQS
CMMS
CMOM
CWEA
DOF
DS
EPA
FOG
FSE
GIS
GRD
LRO
MACP
MPA
MRP
NASSCO
OES
O&M
PACP
PM
RWQCB
SERP
SOP
SSMP
SSO
SWRCB
WDID
WDR
Average Dry Weather Flow
Best Management Practices
Closed-Circuit Televising
Central Sanitation District
Capital Improvement Program
City of Antioch
California Integrated Water Quality System
Computerized Maintenance Management System
Capacity, Management, Operation, and Maintenance
California Water Environment Association
ĞůƚĂŝĂďůŽ
California Department of Finance
Data Submitters
Environmental Protection Agency
Fats, Oil, and Grease
Food Service Establishments
Geographical Information System
Grease Removal Devices
Legally Responsible Official
Manhole Assessment and Certification Program
Municipal Pooling Authority
Monitoring and Reporting Program
National Association of Sewer Service Companies
Office of Emergency Services
Operation & Maintenance
Pipeline Assessment and Certification Program
Preventative Maintenance
Regional Water Quality Control Board
Spill Emergency Response Plan
Standard Operation Procedures
Sewer System Management Plan
Sanitary Sewer Overflow
State Water Resources Control Board
Waste Discharge Identification Number
Waste Discharge Requirements

>d
City of Antioch
2025 SSMP Update
April 2025
1 1 Sewer System Management P lan Goal and Introduction This section of the SSMP outlines the City’s goals for managing , operating, and maintaining its sanitary sewer system.

1.1 Regulatory Context
This Sewer System Management Plan (2025 SSMP) is an update to the City of Antioch (City) Sewer System Management Plan prepared on October 2018 (2018 SSMP) [1]. The 2 018 SSMP was prepared to satisfy the requirements of the State Water Resources Control Board (SW RCB) Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems [2].

In December 2022, the SWRCB adopted Order WQ 2022-0103-DWQ, Sta tewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (General Order), which updated, expanded, and clarified sections of the WDRs [3]. This General Order serves as a statewide waste discharge requirement and supersedes the previous SWRCB Order 2006-0003-DWQ and its subsequent amendments.

The 2025 SSMP was developed to comply with the requirements outlined in the current SWRCB General Order.

1.1.1 Purpose
The purpose of an SSMP is to document ongoing local sewer syste m management program activities, procedures, and decision-making. The 2025 SSMP addresses short-term and long-term system resilience through:

1. Proactive planning and decision-making;

2. Updated operations and maintenance activities and procedures;

3. Identification of high-risk system spill areas;

4. Implementation of capital improvements; and

5. Sufficient local budget to support staff resources, contractors, equipment, and training.

The 2025 SSMP presents a plan to reduce the overall volume of s anitary sewer overflows (SSOs) and prevent future occurrences of SSOs. The City shall develop and implement an updated SSMP to facilitate adequate local funding and management of its sanitary sewer system.

1.1.2 Background
The requirements for the SSMP are closely related to the Environmental Protection Agency (EPA) Capacity, Management, Operation, and Maintenance (CMOM) program and const itute the Best Management Practice (BMP) approach to regulating collection systems.

The 2025 SSMP requirements, as established in the General Order are as follows:

1. Sewer System Management Plan Goals and Introduction

2. Organization

3. Legal Authority
City of Antioch
2025 SSMP Update
April 2025
2 4. Operation and Maintenance Program

5. Design and Performance Provisions

6. Spill Emergency Response Plan

7. Sewer Pipe Blockage Control Program

8. System Evaluation and Capacity Assurance Plan and Capital Improvements

9. Monitoring, Measurement and Program Modifications

10. Internal Audits

11. Communication Program
Each of these elements is addressed in the following sections, including a description of the SWRCB requirement and any supporting inf ormation for that element. Th e WDRs have established an SSMP implementation schedule based on the size of the agency.

The SWRCB has established an SSO database that is part of the C entral Integrated Water Quality System (CIWQS), a secure, online regulatory and water quality information management system. The SSO online database provides the City secure access for electronic reporting.

1.1.3 Goals
The City’s goals are:
ϭ͘ To properly and safely manage, operate, and maintain all portio ns of the City’s wastewater collection system;
Ϯ͘ To provide adequate capacity to convey the peak wastewater flow s to the wastewater treatment plant. Adequate capacity, for the purposes of the SSM P, is defined as the capacity to convey the peak wastewater flows that are associated with peak wet weather flows; ϯ͘ To minimize the frequency of SSOs;
ϰ͘ To mitigate the impacts that are associated with any SSO that may occur; and ϱ͘ To meet all applicable regulatory notification and reporting requirements.

1.2 SSMP Update Schedule
Under the General Order, the City shall update its SSMP every six (6) years after the date of its last SSMP Update due date. The City shall conduct an internal program audit at a minimum frequency of once every three (3) years. The audits are due within six (6) months after the end of the 3-year audit period. The SWRCB has created a website for searching required due dates us ing the Waste Discharge Identification (WDID) number: https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/. The SWRCB’s WDID number for the City’s collection system is 5SSO10890. Table 1-1 summarizes the following due dates for the SSMP update and audit.

Table 1-1 – SSMP Update and Local Audits Schedule
System Name WDID
Number
SSMP Update Due Dates Audit Due Dates
Current SSMP
Update
Next SSMP
Update*
Last Required
3-Year Audit
Period
Next Required
3-Year Audit
Period **
City of Antioch 5SSO10890 5/2/2025 5/2/2031 5/2/2024 5/2/202ϴ * Updates are due within (6) years after the required due date of the City’s last Plan Update. * The Audit Report is due within six (6) months after the end of the required 3-year audit period.

City of Antioch
2025 SSMP Update
April 2025
3 1.3 Sewer System Asset Overview
This section of the SSMP outlines the City’s owned assets and service area.

1.3.1 Location
The City of Antioch is located in the eastern region of Contra Costa County, California, along the southern shore of the San Joaquin River. It lies approximately 45 miles northeast of San Francisco, 18 miles east of Concord, and 7 miles east of Pittsburg. Other nearby cities include Brentwood (10 miles southeast), Oakley (5 miles east), and Bay Point (10 miles west). Antioch is situa ted along State Route 4, providing regional connectivity to neighboring areas and access to the greater Bay Area.

1.3.2 Service Area Boundary
The San Joaquin River borders the City to the north and feature s a historic downtown area along the waterfront. As of February 2025, the service area contains appr oximately 35,596 parcels and 32,396 residential and commercial sewer lateral connections. Re fer to Figure 1-1 for a map of the study area that shows the City’s service area boundary.

1.3.3 Population and Community Served
According to the California Department of Finance (DOF), the City’s population for 2024 was estimated to be 115,632. The City’s land use designations consist of residen tial neighborhoods, commercial and employment, mixed uses, public uses, and open space [4].

1.3.4 System Size
The City’s wastewater collection system comprises 316.8 miles o f gravity pipeline, which includes 19.2 miles of approved but not yet constructed lines. Additionally, the system consists of one small lift station, one small force main measuring 0.06 miles (321 linear feet), and 6,306 manholes and access points within the collection network.

Tables 1-2, 1-3, and 1-4 provide detailed information on the gravity sewer pipes mainta ined by the City.

Additionally, the City is responsible for maintaining lower lat erals equipped with backflow prevention devices at City easements.

For a comprehensive overview of the City’s sanitary sewer system service area, refer to Figure 1-1.

City of Antioch
2025 SSMP Update
April 2025
4 Table 1-2 – Gravity Sewer System Size Distribution
Pipe Size (in) Number of Pipe
Segments
Pipe Length by
Pipe Size (ft)
Percentage of
the System
4 68 4,942.1 0.30%
6 3,032 731,790.7 43.75%
8 2,553 648,030.9 38.74%
10 265 65,857.5 3.94%
12 208 59,188.9 3.54%
14 3 1,008.8 0.06%
15 95 26,574.8 1.59%
16 9 1,766.4 0.11%
18 160 51,246.1 3.06%
20 6 1,273.7 0.08%
21 54 12,974.4 0.78%
24 38 10,907.1 0.65%
33 106 33,205.6 1.99%
36 10 2,886.5 0.17%
42 3 700.4 0.04%
48 5 1,186.8 0.07%
Unknown 85 19,160.7 1.15%
Total 6,700 1,672,701.4 100.00%
Table 1-3 – Gravity Sewer System Materials of Construction Pipe Material Number of
Pipe Segments
Pipe Length by
Pipe Size (ft)
Percentage of
the System
Asbestos Cement Pipe (ACP) 15 3,314.8 0.20%
Ductile Iron Pipe (DIP) 56 7,811.0 0.47%
Polyvinyl Chloride (PVC) 582 122,640.0 7.33%
Reinforced Concrete Pipe (RCP) 33 9,204.4 0.55%
Steel Pipe (SP) 65 10,932.4 0.65%
Unknown 131 44,545.8 2.66%
Vitrified Clay Pipe (VCP) 5,818 1,474,253.0 88.14%
Total 6,700 1,672,701.4 100.00%
City of Antioch
2025 SSMP Update
April 2025
5 Table 1-4 – Inventory of Sewer Lines by Pipe Age
Period of
Construction
Pipe Length by
Pipe Size (ft)
Percentage of
the System
2000 - current 295,572 17.67%
1980 -1999 918,086 54.89%
1960 -1979 426,254 25.48%
1940 - 1959 32,789 1.96%
1920 - 1939 0 0.00%
1900 - 1919 0 0.00%
Total 1,672,701 100.00%

1.3.5 Structures Diverting Storm Water to the Sewer System There are no structures diverting storm water to the sewer system.

1.3.6 Data Management Systems
The City currently utilizes a Geographical Information System ( GIS) and a Computerized Maintenance Management System (CMMS) to track information regarding the ope ration and maintenance of its wastewater sewer system. The City also reports SSOs to the SWRCB’s online SSO database.

1.3.7 Sewer System Ownership and Operation Responsibilities Wastewater transported through the City’s collection system is discharged into the Delta Diablo conveyance system, where it undergoes final transport, treatmen t, and disposal. The City is responsible for maintaining approximately 168 miles sewer laterals;ǁŚĞŶĂůĞŐĂůƉƵďůŝĐĐůĞĂŶŽƵƚŝƐ ƉƌĞƐĞŶƚͿ that connect individual parcels to the mainline sewers. Additi onally, the City maintains the gravity sewer main ůŝŶĞƐ. Delta Diablo is responsible for the operation and maintenance of the sewage pumping stations located ŽŶ Fulton Shipyard Road a ƚ Wilbur Avenue ĂŶĚ Neroly Road Ăƚ Wilbur Avenue,ĂƐǁĞůůĂƐ all force mains within the City and the wastewater treatment facility.

The City is required to report all SSOs through CIWQS using its unique WDID, 5SSO10890. This WDID allows the City Council, customers, and other stakeholders to a ccess specific information regarding the City’s sewer performance records.

1.3.8 Service Connections
The estimated percentage of service connections for each land use are provided in Table 1-5.

Table 1-5 – Number of Service Connections
Land Use
Designation
Estimated Percentage of
Total Service Connection
Commercial 11.10%
Residential 88.59%
Industrial 0.30%
Total 100.00%
City of Antioch
2025 SSMP Update
April 2025
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4 City of Antioch GIS
March 2025 ¯
0 1.50.75 Kilometers
0 10.5 Miles
Sanitary Sewer Collection System
Parcels
City Boundary
City of Antioch
Manholes
Sewer Main
City of Antioch
2025 SSMP Update
April 2025
8 2 Organization
The purpose of this section of the SSMP is to identify City sta ff responsible for implementing the plan, responding to SSO events, and ensuring compliance with SSO repo rting requirements. Additionally, this section designates the Legally Responsible Official (LRO) responsible for fulfilling the SWRCB requirements for preparing and certifying spill reports.

Regulatory Requirements
The 2025 SSMP must identify organizational staffing responsible and integral for implementing the local SSMP through an organization chart or similar narrative documentation that includes:

1. The name of the Legally Responsible Official as required in s ection 5.1 (Designation of a Legally Responsible Official) of the General Order;

2. The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific SSMP elements;

3. Organizational lines of authority; and
4 . C h a i n o f c o m m u n i c a t i o n f o r r e p o r t i n g s p i l l s f r o m r e c e i p t o f complaint or other information, including the person responsible for reporting spills to the St ate and Regional Water Boards and other agencies, as applicable. (For example, County Health Officer, County Environmental Health Agency, and State Office of Emergency Services).

2.1 Legally Responsible Official
The Director of Public Works /City Engineer holds the overall responsibility for developing, implementing, and maintaining the City’s SSMP. The City has designated specif ic classifications as LROs, who are responsible for reporting and certifying all documents and SSO reports in the CIWQS, as required by the WDR.

Additionally, certain classifications are designated as Data Su bmitters (DS), who are authorized to input draft data into the CIWQS Online SSO Database on behalf of the City, provided they have received authorization from an LRO.

The City is required to notify the SWRCB within thirty (30) days of the addition or removal of any individual designated as an LRO or DS.

The City’s authorized representative for all wastewater collect ion system matters is Scott Buenting, Director of Public Works/City Engineer. This individual is auth orized to submit verbal, electronic, and written spill reports to the Regional Water Quality Control Board (RWQCB), SWRCB, Contra Costa County Health Services Agency, and the Office of Emergency Services (O ES). Additionally, the Director of Public Works serves as the City’s designated Legally Responsible Offic ial and is authorized to certify electronic spill reports submitted to the SWRCB.

Additionally, the Collection System Technician and the Lead Col lection Systems Worker serve as Data Submitters. They are authorized to submit verbal, electronic, a nd written spill reports to the RWQCB, SWRCB, Contra Costa County Health Services Agency, and OES.

City of Antioch
2025 SSMP Update
April 2025
9 2.2 Positions Responsible for Implementing SSMP Elements Further details on City staff members responsible for the devel opment, implementation, and maintenance of specific SSMP elements, including their job titles and contact information, are described in the following sections.

2.2.1 Director of Public Works/City Engineer
The Director of Public Works/City Engineer (Director of Public Works) is responsible for planning, directing, managing, and overseeing the activities and operations of the P ublic Works Department. These responsibilities encompass water treatment and distribution, wa stewater collection, storm drain and channel maintenance, street maintenance, signage, striping, streetlight maintenance, fleet services, parks and facilities maintenance, geographic information systems, and marina operations. The role also includes engineering development, design review, and construction inspec tion for new development, facility expansion and improvement, and utility infrastructure rehabilitation. Additionally, the Director of Public Works is tasked with protecting and advancing the City's water rights, developing and implementing both short- and long-term departmental goals, coordinating assigned activities with other departments and external agencies, and providing high-level administrative support to the City Manager.

2.2.2 Deputy Director of Public Works/Maintenance
The Deputy Director of Public Works/Maintenance (Deputy Directo r) assists the Director of Public Works/City Engineer in planning, organizing, and managing all o perations within the Public Works Department. This position plays a pivotal role in executing dep artment goals, programs, and policies related to the City’s water distribution, wastewater collection, storm drainage, streets, fleet maintenance, and capital improvement projects.

The Deputy Director provides leadership over divisions such as Engineering, Operations and Maintenance, and Utilities. The position is also responsible for implementin g regulatory programs and ensuring compliance with federal, state, and local environmental regulations, including those related to the SSMP.

Key duties include supervising division managers and technical staff, preparing and managing operating and capital budgets, and contributing to strategic planning and policy development.

Additionally, the Deputy Director supports public communication and engagement efforts, serves as a liaison to external agencies and the community, and may serve a s the City’s LRO for sewer system reporting in the absence of the Director. This position require s comprehensive knowledge of municipal infrastructure systems, environmental regulations, and the abil ity to coordinate complex projects and initiatives across multiple divisions and agencies.

2.2.3 Collection Systems Superintendent
The Collection Systems Superintendent (Collection Systems Super intendent) is responsible for directing, managing, supervising, and coordinating the activiti es and operations of the Collection Systems/NPDES Division within the Public Works Department. This includes overseeing the maintenance and repair of the City's wastewater and stormwater systems, fac ilities, and related equipment while ensuring compliance with state and federal regulations and requirements. The role involves coordinating assigned activities with other divisions, departments, and exte rnal agencies to maintain operational efficiency. Additionally, the Collection Systems Superintendent provides highly responsible and complex administrative support to the Director of Public Works and the Deputy Director.

City of Antioch
2025 SSMP Update
April 2025
10 In addition, the Collection Systems Superintendent serves as an LRO and is authorized to act as the City’s LRO in the absence of the Director of Public Works and Deputy D irector. The Collection Systems Superintendent is authorized to submit and certify verbal, elec tronic, and written spill reports to the SWRCB, RWQCB, County Health Services Agency, and OES.

2.2.4 Collection Systems Supervisor
The Collection Systems Supervisor is responsible for supervising, assigning, reviewing, and participating in the work of staff engaged in the maintenance and repair of the City's wastewater and stormwater systems, facilities, and related equipment. This role ensures c ompliance with local, state, and federal regulations and codes while maintaining work quality and adhere nce to established policies and procedures. The supervisor coordinates assigned activities with other City divisions, contractors, and external agencies, overseeing and inspecting projects to ensure contract compliance. Additionally, the position involves maintaining accurate work records, including timecards and work orders, serving as a technical resource for assigned work crews, and performing comp lex and technical tasks related to the assigned area of responsibility. The Collection Systems Supervi sor plays a critical role in ensuring the effective maintenance and regulatory compliance of the City's wastewater and stormwater infrastructure.

2.2.5 Collection Systems Technician
The Collection Systems Technician is responsible for installing hardware and software, providing end-user support for personal computer systems, and assisting with the a dministration of the data network.

Additionally, this role is responsible for entering sewer syste m-related data, including verbal and electronic spill reports, into the reporting systems for the RW QCB, SWRCB, Contra Costa County Health Services Agency, and the State of California OES database system.

2.2.6 Lead Collection Systems Worker
The Lead Collection Systems Worker is responsible for leading, overseeing, reviewing, and participating in the more complex and specialized tasks performed by staff in the maintenance, operation, and repair of the City’s wastewater collection system and lift stations. This role involves operating a variety of maintenance and construction equipment, including a pressurized hydro cleaner and sewer vacuum truck, while carrying out technical tasks related to assigned areas of responsibility. When assigned to NPDES, the Lead Collection Systems Worker also plans, assigns, reviews, and evaluates the work of crews engaged in storm channel and storm drain maintenance activities, including construction, maintenance, and repair.

Additionally, this role oversees contract work, participates in hands-on fieldwork, and performs other related duties as assigned.

2.2.7 Collection System Worker I & II
Collection Systems Worker I and II perform a range of semi-skil led and skilled tasks related to the maintenance, operation, and repair of the City's wastewater col lection system and lift stations. These roles also involve operating various maintenance and constructi on equipment, including a pressurized hydro cleaner and sewer vacuum truck, to ensure the effective f unctioning of the wastewater infrastructure.

City of Antioch
2025 SSMP Update
April 2025
11 2.2.8 Sewer Camera Truck Operator
Under the general supervision of the Collection Systems Supervi sor, this position is responsible for directing and personally performing a variety of tasks related to the Closed-Circuit Televising (CCTV) of the City’s wastewater collection and storm systems, along with their associated appurtenances. The role involves regularly carrying out technical tasks relevant to CCT V operations, requiring knowledge and proficiency in the use of CCTV equipment, heavy machinery, vehicles, power tools, and hand tools utilized for televising, maintenance, cleaning, and repair of the City's wastewater and storm collection systems.

This position also requires an understanding of safety equipmen t, procedures, and best practices to ensure adherence to established safe work protocols and procedures. Additionally, the individual in this role may serve as a crew leader, overseeing and guiding team operations as needed.

2.2.9 Contractors
The City currently utilizes service contracts for root foaming and roach control, which external contractors provide. Additionally, the City maintains an emergency response services contract with an external contractor, which is engaged as needed for emergency response assistance.

2.3 Contact Information and Organization Chart
The Director of Public Works is responsible for overseeing the implementation, periodic auditing, and maintenance of the City's SSMP. While the Director of Public Wo rks retains ultimate oversight, these responsibilities may be delegated to designated staff members as appropriate.

Other City staff members responsible for the development, implementation, and maintenance of specific SSMP elements, along with their respective job titles and contact information, are listed in Table 2-1.

Table 2-1 – Responsible Officials for SSMP Implementation and Maintenance SSMP Element
Legally
Responsible
Official
Name Phone
Number Email Address
Introduction
Director of Public
Works/City
Engineer
Scott
Buenting 925-779-6958 [email protected]
I - Goals
Director of Public
Works/City
Engineer
Scott
Buenting 925-779-6958 [email protected]
II - Organization
Director of Public
Works/City
Engineer
Scott
Buenting 925-779-6958 [email protected]
III - Legal Authority City Attorney Derek Cole 925-779-7015 [email protected] IV - O&M Program
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
City of Antioch
2025 SSMP Update
April 2025
12 SSMP Element
Legally
Responsible
Official
Name Phone
Number Email Address
V - Design &
Performance Provisions
Director of Public
Works/City
Engineer
Scott
Buenting 925-779-6958 [email protected]
VI - Spill Emergency
Response Plan
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
VII - Sewer Pipe
Blockage Control
Program
City Clean Water
Program Delta
Darrell
Cain 925-756-1915 [email protected]
VIII - System Evaluation
and Capacity Assurance
Plan
ŝƌĞĐƚŽƌŽĨWƵďůŝĐ
tŽƌŬƐͬŝƚǇ

ŶŐŝŶĞĞƌ
^ĐŽƚƚ
ƵĞŶƚŝŶŐ 925-779-69ϱϴ
IX - Monitoring,
Measurement, and
Program Modifications
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
X - SSMP Program Audits
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
XI - Communication
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment A - Criteria
for Rating Cleaning
Results
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment B - Decision
Matrix for CCTV Return
Frequency

NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment C - Marina
Pump Station Inspection
& Maintenance Checklist
Form
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
ƐďƵĞŶƚŝŶŐΛĂŶƚŝŽĐŚ͘ĐĂ͘ŐŽǀ
City of Antioch
2025 SSMP Update
April 2025
13 SSMP Element
Legally
Responsible
Official
Name Phone
Number Email Address
Attachment -
Equipment and Parts
Inventory
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment
- Spill
Emergency Response
Plan
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment & - Public
Outreach Materials
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
Attachment ' -
Approved Grease
Haulers Lists
NPDES/Collection
Systems
Superintendent
Toby
Beach 925-779-6962 [email protected]
The organization lines of authority are provided in Figure 2-1.

City of Antioch
2025 SSMP Update
April 2025
14 Figure 2-1 – Antioch Public Works Collection Systems Organization Chart Mayor
and City Council
City Manager
Director of Public Works /
City Engineer (LRO)
Deputy Director of
Public Works /
Maintenance
NPDES / Collection
Systems
Superintendent (LRO)
Service Contracts Root
Foaming Emergency
Response Asst
Collection Systems
Supervisor (LRO)
Collection Systems
Technician
Collection Systems
Lead Worker
Sewer Program (DS)
Sewer Camera
Truck Operator
Collection Systems
Worker II
Collection Systems
Worker I
Collection Systems
Lead Worker
Construction Program
Equipment Operator
Collection Systems
Worker I
Collection Systems
Lead Worker
(NPDES)
Collection Systems
Worker I
Temporary Worker
FOG Control
Delta Diablo
City of Antioch
2025 SSMP Update
April 2025
15 2.4 Chain of Communicati on for Reporting SSOs
The City’s SSO response begins with identifying whether the issue originates from a City-owned main or a private lateral. For private spills, field staff document the incident with photos, notify the property owner, provide educational materials, and recommend hiring a plumber. If the owner is unavailable, staff leave a door hanger and voicemail. Unresolved or escalated cases may involve supervisor review and coordination with health or enforcement agencies. If directed, City crews may clear private blockages and record time and equipment for cost recovery.

For City system spills, responders log arrival time, assess sev erity, and mobilize additional resources if needed. Spills over 1,000 gallons or threatening surface waters require immediate notification to Cal-OES.

Staff initiate containment, document the site extensively, and prioritize protection of sensitive areas such as storm drains, schools, and intersections. Containment may in volve vacuum trucks, mats, pumps, and barriers.

Crews address the blockage, clean the area, and collect debris, with follow-up sampling and shoreline cleanup required if surface waters are impacted. When spills reach drainage systems, responders seal the system, recover sewage, and flush with three times the spill volume.

If private property is affected, staff complete a First Respond e r F o r m , p r o v i d e c l a i m i n f o r m a t i o n a n d lodging if needed, and document cleanup consent or refusal. Res toration teams may assist, and disinfecting efforts are carefully managed to avoid stormwater contamination. Final steps include completing the City’s official Spill Report, compiling document ation, and notifying the City Attorney’s Office and relevant regulatory agencies.

For additional information regarding the City’s chain of commun ication, refer to the Spill Emergency Response Plan located in Attachment
, Section C, page 1-4. A visual representation of the
communication structure for reporting spills is also provided in Figure 2-2.

City of Antioch
2025 SSMP Update
April 2025
16 Figure 2-2 – Antioch Public Works Chain of Communication Start Here
Does the spill backup
appear to be due to a
problem in the City-
owned/maintained
sewer line?

1. Document arrival time.

2. Consider the need to call out additional staff,
contractor or mutual aid assistance.

3. If it is possible that this is a Category 1 spill
greater than or equal to 1,000 gallons or a
Category 2 spill that is threatening to discharge to
waters of the State, immediately contact the
Collection System Superintendent who will make
the 2-hour notification to Cal-OES and obtain a
control number. Record this number on the
following pages: A-4, B-2, and D-1 Page 1.

1. Record manhole number or cleanout location of the spill appearance point closest to the failure point, and describe each additional appearance point on the Spill Report (D-1).

2. Take photographs of all spill appearance points, the extent of the spill, and spill boundaries.

Go to NEXT PAGE
This is a Private Spill

1. Photograph the extent of the discharge and the discharge boundaries if possible.

2. Notify the property owner that the blockage is in their lateral and that the City does not have legal authority to maintain or perform work on privately-owned laterals.

3. Give customer the “Your Responsibilities as a Private Property Owner” pages from this Workbook (F-6).

4. Recommend to customer they hire a contractor to clear their line.

5. If customer is not home:
- Complete Door Hanger and leave on customer’s door.
- Leave a message on the customer’s voicemail.

6. If the property owner is unable or unwilling to address the cause of the Spill, immediately contact your supervisor and discuss whether Code Enforcement, the County Department of Environmental Health or Regional Water Quality Control Board should be notified.

7. If you are directed to, break the stoppage and clean up the private spill. Be sure to document City staff time and
equipment used for potential billing purposes and take
pictures.

1. Document the service call
according to City procedures.

2. STOP. Do not continue to next
page.

City of Antioch
2025 SSMP Update
April 2025
17 Continue from

BEGIN DIVERSION AND CONTAINMENT, AS NECESSARY

1. DIVERT AWAY FROM SENSITIVE AREAS:
a. Cover unplugged storm drains w/mats, or use dirt/other material to divert sewage away from sensitive areas (e.g., schools, playgrounds, intersections, etc.)
b. ENSURE PUBLIC CONTACT DOES NOT OCCUR. Use cones/barricades to isolate area.

2. CONTAIN SPILL & RETURN TO SYSTEM, IF POSSIBLE:
a. As practical, plug or block drainage conveyance system entry locations or use rubber mats to cover basin inlet and divert flow to a downstream sanitary sewer manhole (barricade manhole if left open and monitor after barricade) or area suitable to capture the spill for later collection.

If any amount has already reached the drainage conveyance system, trace it downstream to a dry manhole and block it from entering surface waters. i.e., plugs, sandbags, or vacuum truck. b. If you are confident that you can capture the spill in the drainage conveyance system, trace it downstream to a dry manhole and then divert the spill to the drainage conveyance system for later recovery and return to the sanitary sewer.
c. Use bypass pumps to pump around blockage until it can be removed. d. Divert to low area of ground where it can be collected later.

3. PHOTOGRAPH each drainage conveyance system entry location.

ADDRESS CAUSE OF SPILL/BACKUP ASAP

1. For spill/backups not related to a pump station, relieve the stoppage. Note the distance of the obstruction from the manhole and catch/remove debris that could cause another stoppage. After flow has returned to normal, clean the pipe thoroughly. Consider televising (CCTV) the affected line.

2. For pump station related spill/backups refer to that station’s Emergency Response Plan.

3. Photograph staff activities while clearing the blockage.

Go to NEXT PAGE
City of Antioch
2025 SSMP Update
April 2025
18 No
Yes
No
No
Yes
Yes
Continue from

1. Sample surface waters the spill has reached if safe and if the property owner allows (if the surface water access point is on private property):
• If preliminary volume estimates of the spill are 50,000 gallon s or greater, begin collecting as soon as possible but no later than 18 hours a f t e r becoming aware of the spill.
• If people are fishing or swimming in the waters, collect samples regardless of the volume of the spill.

2. Refer to and follow the sampling standard operating procedure (Tab G in this Workbook).pictures.

Was Drainage
conveyance system
impacted?

IMPACTED AREA CLEANUP, AS NECESSARY

1. Assign staff to begin cleanup. If you might use the area measured volume method to estimate t he volume, draw a sketch of the spill footprint and capture dimensions bef ore washing it down.

2. Remove all signs of gross pollution with a shovel, broom, rake, and bucket. (toilet paper, solids, grease, etc.)

3. Flush impacted area with 3X amount of spill, if possible, and contain. Record volume of flush water used and volume of flush water returned to the sanitary sewer on the Spill Report (D-1).

4. Setup berm/other means to contain all water so it can be returned to sewer.

5. Don’t use disinfectants if they may enter storm drain system and not be fully recovered or if they may enter surface waters.

6. Address saturated soil with removal and/or in-place treatment, depending on the exten t of the contamination, the location, and land use. Take measures to pre vent accidental contact by the public.

NOTE: addressing saturated soil may involve returning to the site one or more days after the spill event.

7. Photograph the area when cleanup operations are complete Go to NEXT PAGE

DRAINAGE CONVEYANCE SYSTEM CLEANING SOP

1. Seal or berm the drainage conveyance system immediately downstream of point the spill reached.

2. Photograph impacted drainage conveyance system before cleaning.

3. Vacuum any visible sewage – Record the volume of sewage recovered. Record volume on the spill report.

4. Flush impacted sections of the drainage conveyance system with 3X amount of spill, if possible, and contain. Record volume of flush water used and volume of flush water returned to the sanitary sewer on Spill Report.

5. Ensure all visible signs of sewage have been removed.

6. Photograph drainage conveyance system after cleaning is completed.

Is it feasible/practical
to contain/recover any
of the spill from the
surface waters?
Contain/recover/clean up as much of the spill in the waters and shoreline as possible. Contact Collection Systems Superintendent to request outside assistance, as appropriate.

Has the spill
reached
surface
waters?
City of Antioch
2025 SSMP Update
April 2025
19 Yes
No
Yes
No
Continue from

DOCUMENTATION AND VOLUME ESTIMATION

1. Complete the Spill Report (D-1)

2. In the Start Time Determination section for the Spill Report (D-1) remember that the spill was probably occurring for a period of time before it was reported.

3. Estimate and document spill volume using two or more of the w orksheets provided in the Spill/Backup Response Workbook (E-1 through E-6).

Does the
customer want
cleaning service?

1. If the Livability Assessment on the First Responder Form (F- 2) indicates a need for temporary relocation, complete the Lodging Authorization form (F-4).

2. Take a photo of the form to document what was given to the customer.

3. Give the Lodging Authorization form (F-4) to the customer.

4. Give the customer the Information for the Customer Letter (F-5), along with the claim form and the Your Responsibilities as a Private Property Owner guide pages (F-6).

5. Have the customer sign the Backup Forms Checklist (F-1).

1. Complete the Declination of Cleaning Services form
(F-3).

2. Take a phot of the form to document what was given
to the customer.

3. Give the form to the Customer.

REGULATORY REPORTING
Make notifications indicated in the Regulatory Reporting Guide (B-1).

Did this spill cause a
sewer backup
impacting private
property?
Complete the First Responder Form (F-2).

Ask for permission to photograph the
affected area or ask the customer to take
photos. If they decline, note that on the form.

1. Follow the routing instructions indicated on the front of thi s workbook.

2.Include any photos and/or notes related to this event.

3. Document the service call according to City procedures.

1. Call for a restoration/remediation team. See Contact information on page A-2.

2. Wait for restoration team to arrive, if possible.

3. Clean/disinfect any spill outside of the building. Note:

DO NOT allow any disinfectants to escape to storm drains.

Call the City Attorney’s
Office and relay the
information from the
First Responder Form
(F-2)
Photograph the
backwater prevention
device or cleanout if
you can locate one on
the affected building
City of Antioch
2025 SSMP Update
April 2025
20 3 Legal Authority
This section of the SSMP outlines the City’s legal authority to comply with the SSMP requirements, as specified in its Municipal Code and agreements with other agencies.

Regulatory Requirements
The 2025 SSMP must include copies or an electronic link to the City’s current sewer system use ordinances, services agreements, and/or legally binding procedures to demonstrate the City possesses the necessary legal authority to:

1. Prevent illicit discharges into its sanitary sewer system fro m inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;

2. Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure;

3. Require that sewer system components and connections be properly designed and constructed;

4. Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or maintained by the City;

5. Enforce any violation of its sewer ordinances, service agreem ents, or other legally binding procedures; and

6. Obtain easement accessibility agreements for locations requir ing sewer system operations and maintenance, as applicable.

3.1 Municipal Code
The Antioch Municipal Code provides the majority of necessary l egal authority for the sewer collection system. The Municipal Code is posted on the City’s website and can be found using the following electronic link.
x City’s Municipal Code Link: https://codelibrary.amlegal.com/codes/antioch/latest/overview In addition, the City works cooperatively with Delta Diablo on all elements of the Sewer Pipe Blockage Control Program and coordinates all program requirements in conjunction with Delta Diablo’s most recent District Code (Delta Code). The critical references to the Delt a Code provide additional authority for administering the Program. The Delta Code can be found using the following electronic link. x Delta Code Link: https://deltadiablo.specialdistrict.org/files/8d0b985bb/DistrictCode.pdf The City’s legal authorities are summarized in Table 3-1.

City of Antioch
2025 SSMP Update
April 2025
21 Table 3-1 – Legal Authority
Requirement Legal Authority Reference
Meets Order WQ
2022-0103-DWQ
Requirements?
Prevent illicit discharges into the wastewater
collection system AMC 6-4.108; DD 2.28.065 Yes
Limit the discharge of fats, oils, and grease and
other debris that may cause blockages AMC 6-4.109; DD 2.28.650 Yes Collaborate with storm sewer agencies to
coordinate emergency spill responses AMC 9-4.622 Yes
Ensure access for maintenance, inspection, or
repairs for portions of the service lateral owned or
maintained by the City
AMC 6-4.115 Yes
Require property installation, testing, and
inspection of new and rehabilitated sewers AMC 9-4.702 Yes Require that sewers and connections be properly
designed and constructed AMC 9-4.605 Yes
Ensure access for maintenance, inspection, and/or
repairs for portions of the service lateral owned
and/or maintained by the City
AMC 6-4.115 Yes
Enforce any violation of its sewer ordinances,
service agreements, or other legally binding
procedures
AMC 1-2.07; 5-1.103; 5-

1.201; 6-4.210; DD

2.28.430 to .510 and .665
Yes
Obtain easement accessibility agreements for
locations requiring sewer system operations and
maintenance
AMC 9-4.605 Yes
City of Antioch
2025 SSMP Update
April 2025
22 4 Operations and Maintenance Program
This section of the SSMP provides an overview of the City’s sew er system operations and maintenance program. It is also intended to provide a checklist to support future SSMP audits.

Regulatory Requirements
To meet the requirements in the General Order, the 2025 SSMP must:

1. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and ap plicable stormwater conveyance facilities within the sewer system service area boundaries;

2. Provide a scheduling system and data collection system for pr eventative operation and maintenance activities conducted by staff and contractors;

3. Provide in-house and external training on a regular basis for sanitary sewer system operations and maintenance staff for contractors; and

4. Provide an inventory of sewer system equipment, including identification of critical replacement and spare parts.

4.1 Updated Map of Sanitary Sewer System
The City uses GIS, which includes information on its wastewater collection system assets, including gravity line segments, manholes, pumping facilities, and force mains. The City also has information on its GIS for its storm drainage system. The GIS information is available to appropriate City staff. An up-to-date map of the sanitary sewer system showing the sewer facilities withi n the service area boundary is shown in Figure 1-1.

Field crews have access to electronic GIS maps that are accessed via tough book computers and/or tablets.

These maps are accessed on the City’s web portal or by logging onto their CMMS. If access to the City’s web portal or CMMS is unavailable, the crew can revert back to hard copies stored in their vehicles. These GIS maps are updated annually. Corrections that are identified b y t h e f i e l d c r e w s a r e n o t e d o n t h e i r portable device and submitted to the main office for review. Co r r e c t i o n s a n d n e w f a c i l i t i e s a r e incorporated into the maps during the annual update.

A copy of the GIS map of the City’s wastewater collection system can be obtained from the City’s website and via following the link: https://www.antiochca.gov/public-works-department/geographic-info- systems/geographic-info-systems-gis-gallery/.

4.2 Preventive Operation an d Maintenance Activities
The elements of the City’s sewer system Operation and Maintenance (O&M) Program include:

1. Proactive, preventive, and corrective maintenance of gravity sewers, upper laterals, and lower laterals;

2. Ongoing CCTV inspection program to determine the condition of the gravity sewers;

3. Rehabilitation and replacement of sewers that are in poor condition; and

4. Periodic inspection and preventive maintenance for the lift stations and force mains.

City of Antioch
2025 SSMP Update
April 2025
23 The collection system organization chart for implementing the City’s O&M program is shown in Figure 2-

1.The details of the program are explained in the following sections.

4.2.1 Gravity Sewers
The City is responsible for the operation and maintenance of it s wastewater collection system, including the lower laterals that connect private upper lateral s from residences and buildings.

Maintenance activities include CCTV inspections, root cutting, and lateral replacement during mainline sewer projects to ensure proper system function. To su pport these efforts, a dedicated CCTV inspection crew proactively inspects wastewater collection syst em facilities, investigates stoppages and SSOs, and conducts condition assessments for the Capital Im provement Program (CIP). Over the past ten years, all gravity sewer main lines 10 inches in diame ter or smaller have undergone inspections and CCTV assessments.

To ensure system reliability, the City conducts visual inspecti ons of its wastewater collection system facilities during significant storm events. These inspections f ocus on sewers with known hydraulic limitations, pump stations, siphons, and creek crossings to ide ntify potential vulnerabilities and mitigate risks. Additionally, the wastewater collection system staff maintains a prioritized list of known structural deficiencies, organized based on the Pipeline Assessment and Certification Program (PACP) Quick Rating System. High-priority structural deficiencies are repaired as s oon as possible, either by the City’s sewer repair crew or an external contractor on an as-needed basis.

The City implements a proactive sewer cleaning program, ensurin g that all sewer pipelines smaller than 24 inches are cleaned at least once every three years. Addition ally, preventive cleaning is conducted for pipelines with a history of recurring issues (hot spots) on a q uarterly schedule. Approximately 73,625 linear feet, 4% of the sewer system, is currently included in the hot spot cleaning program.

All cleaning operations follow the evaluation criteria outlined in Attachment A, Criteria for Rating Cleaning Results, to assess and document the materials removed during th e cleaning process. Large-diameter pipelines, 24-inches and larger, are cleaned by City crews or e xternal contractors as needed. The City's cleaning operations are designed to restore any pipeline to at least 90% of its original capacity. A pipe segment remains in the hot spot program until it achieves three consecutive cleaning results classified as clear or light. This process ensures that problem areas are con tinuously monitored and maintained to prevent blockages and system failures.

The City also conducts more frequent cleaning for line segments that have been determined to require a higher frequency of cleaning. All high-frequency lines are cleaned on a quarterly basis. Table 4-1 provides detailed information on hot spot pipe cleaning for all pipes included in the program as of December 2014, while Table 4-2 summarizes high-frequency line statistics.

City of Antioch
2025 SSMP Update
April 2025
24 Table 4-1 – Historical Line Cleaning Summary
Calendar Year Pipeline Cleaning,
Linear Feet
Collection
System Linear
Feet of Pipe
Percentage of
System
2018 1,066,167 1,636,272 65.16
2019 965,209 1,636,272 58.99
2020 1,131,155 1,672,701 67.62
2021 783,106 1,672,701 46.82
2022 825,957 1,672,701 49.38
2023 689,703 1,672,701 41.23
2024 942,376 1,672,701 56.34
Total 6,403,673 1,672,701 385.54
Annual Average 914,810 N/A N/A
Table 4-2 – High-Frequency Cleaning Mainlines
High Frequency Lines
Cleaning Frequency,
months
Number of
Pipe Segments
Total Length of
Pipe per Frequency,
linear feet
Total Annual
Pipe Cleaning,
linear feet
Quarterly 289 70,679 282,716
Totals 289 70,679 282,716
To further enhance system maintenance, the City conducts inspec tions and condition assessments of all manholes in the wastewater collection system at least once every three years. These assessments follow the Manhole Assessment and Certification Program (MACP) conditi on rating criteria established by National Association of Sewer S ervice Companies (NASSCO). The r esults are used to identify necessary improvements and to develop prioritized capital renewal and rep lacement projects within the five-year capital improvement program.

The City has committed to inspecting and grading approximately 25 miles of gravity sewer main lines locat ed within 200 f eet of wate r bodie s, which include strea ms, creeks, rivers, ponds, impoundments, lagoons, wetlands, or bays (excluding storm drainage channels). The City is also inspecting gravity sewer main lines exceeding 10 inches in diameter (excluding force mains) and grading all 25 miles of sewer mains using the PACP rating scale by NASSCO. The City is in the proce ss of establishing return frequencies for CCTV assessments before the next SSMP audit, utilizing the Deci sion Matrix for CCTV Return Frequency based on the PACP Rating System, which is included in Attachment B.

To address issues identified during CCTV inspections or sewer c leaning operations, the City maintains a sewer repair crew responsible for resolving minor defects in priority order. Significantly defective gravity sewer main lines, those rated 4 or 5 on the PACP scale, located within 200 feet of water bodies or in critical habitat areas for endangered species, receive the highest prior ity for repair and replacement. Major repairs that exceed the City's in-house capabilities are contracted to private contractors for completion.

As part of its ongoing televising and grading activities, the City follows a structured timeline for repairing and replacing identified defects. Gravity sewer main lines rate d a s G r a d e 5 o n t h e P A C P s c a l e w i l l b e City of Antioch
2025 SSMP Update
April 2025
25 repaired or replaced within two years of their determination, w hile lines rated as Grade 4 will be addressed within four years. For Grade 3 sewer main lines, the City will assess the necessity of repairs and prioritize them accordingly, following a similar ranking system.

The City has recently completed CCTV inspection of all gravity sewer main lines, excluding force mains.

Following the completion of this effort, the City has reinitiat ed the CCTV inspection cycle for all gravity sewer main lines, with exceptions made for sewer mains that hav e either undergone CCTV inspection within the past ten years or have been constructed, replaced, o r repaired within the past twenty years.

This ongoing program supports proactive asset management and helps ensure the continued integrity and performance of the sewer collection system.

T o e f f i c i e n t l y m a n a g e o p e r a t i o n s , t h e C i t y u t i l i z e s C M M S t o t r ack complaints, plan and initiate work, generate work orders, and document completed work. The system p rovides electronic work orders for crews and responding personnel, which are later reviewed for ac curacy and closed in the CMMS system for future management reporting.

Additionally, the City maintains standard operating procedures (SOPs) for collection system equipment.

These SOPs ensure consistency and efficiency in operating, main taining, and repairing wastewater collection system infrastructure.

4.2.2 Pump Stations & Force Mains
The City implements a regularly scheduled inspection and maintenance program for the pump stations it operates and oversees. In addition to routine maintenance, the City conducts an annual comprehensive condition assessment of the entire pump station facility and fo rce main system utilizing the Lift Station Condition Assessment Checklist.

A copy of the Marina Pump Station Inspection/Maintenance Checklist Form and the Lift Station Condition Assessment Checklist are provided in Attachment C.

The City also performs regular inspections of the force main alignment to identify any potential force main failures and assesses the discharge manhole for signs of corros ion where the flow exits the force main.

Refer to Table 4-3 for a summary of operative pump stations and refer to Table 4-4 for a summary of existing force mains.

Table 4-3 – Summary of Pump Stations
Pump
Station
Name
Location No.

Pumps
Pump
HP/each
Pump
Manufacturer
Design
Flow, gpm
Standby
Generation,
KW
Marina 5 Marina Place 2 2 Ebarra 20-180 None
Table 4-4 – Summary of Force Main Assets
Pump
Station
Name
Force Main Asset Information
Date Installed Length
(LF) Size (in) Material
Marina 1988 321 4 PVC
City of Antioch
2025 SSMP Update
April 2025
26 4.2.3 Non-Routine Maintenance
Non-routine maintenance activities involve investigating and ad dressing complaints related to various sewer system issues. These include manhole overflows, missing o r shifted manhole covers, excessively noisy manhole covers, residential plumbing problems, pump stati on malfunctions, unexpected sewer odors, and similar concerns. Complaints received by the Public Works Department are promptly investigated, and appropriate measures are taken to identify an d resolve the underlying problems, ensuring the continued functionality and safety of the sewer sy stem. All complaints are logged into the CMMS system, including the final disposition of the complaint, as required by the WDR.

4.2.4 Private Sewer Laterals
On December 16, 2014, City staff presented an ordinance to the City Council that aimed to clearly define lateral responsibilities and potentially establish a mandatory inspection and/or repair program for privately-owned sewer laterals. At that time, the City Council tabled the matter, indicating that any reconsideration would require an affirmative vote by the City Council to bring it back for further discussion and potential action.

4.2.5 Root Foaming
The City contracts annually for root foaming treatment on specific pipeline segments known to experience root intrusion issues. This process typically involves an initi al cutting of the roots, followed by the application of root foam two to three months later as new root growth begins to emerge. This method has proven to be a beneficial component of the City's overall m aintenance program and will continue to be utilized as long as it remains an effective strategy for man aging root intrusion within the collection system.

4.2.6 Rehabilitation and Replacement Program
The City maintains an ongoing sewer rehabilitation and replacem ent program to address deficiencies within the wastewater collection system as conditions warrant. ĐŽƉǇŽĨthe City’s 5-Year CIP ĐĂŶďĞĨŽƵŶĚŽŶƚŚĞŝƚǇΖƐǁĞďƐŝƚĞĂƚƚŚĞůŝŶŬƉƌŽǀŝĚĞĚŚĞƌĞ͗ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĂŶƚŝŽĐŚĐĂ͘ŐŽǀͬĨĐͬ ĐĂƉŝƚĂůͲŝŵƉƌŽǀĞŵĞŶƚƐͬĂĚŽƉƚĞĚͲϮϬϮϰͲϮϬϮϵͲĨŝǀĞͲǇĞĂƌͲĐĂƉŝƚĂůͲŝŵƉƌŽǀĞŵĞŶƚͲƉƌŽŐƌĂŵ͘ƉĚĨ. The selection of projects for inclusion in the CIP is based on prioritization from CCTV condition assessments and input from field crews who identify problem areas through cleaning operations.

The Antioch 5-Year Capital Improvement Program 2024-2029 outlin es the City’s approach to sewer pipeline renewal and replacement. According to the report , there is a current backlog of approximately $6.5 million in sewer pipelines, existing infrastructure, and trash capture devices.

4.3 Training Program

4.3.1 City Staff
The City utilizes a comprehensive training approach for its was tewater collection system staff, incorporating a combination of in-house training sessions, equipment manufacturer training, on-the-job training (including periodic job rotation), and participation i n conferences, seminars, and other professional development opportunities. These training programs ensure that staff remain proficient in system operations, maintenance procedures, regulatory complianc e, and emerging industry best practices. A summary of recurring training opportunities is provided in Table 4-5.

City of Antioch
2025 SSMP Update
April 2025
27 Table 4-5 – Training Opportunities
Sponsor Event Timeframe References
California Water
Environment
Association
Annual Conference April
www.cwea.org
Northern Regional
Training Conference September
Northern Regional
Safety Training October
Bay Area Collection
Systems Committee Monthly / Quarterly
Specialty Conferences Periodic
Tri-State Conference Annual Conference August www.tristateseminar.com Water Environment
Federation
Collection System
Specialty Conference Spring
http://www.wef.org/Confere
ncesTraining/ConferenceEve
nts/CollectionSystems/
California State
University,
Sacramento
Methods for
Evaluating and
Improving Collection
System Performance
http://www.gateway.calstate
.edu/extension/professional_
development.cfm
City of Antioch
SSMP and SERP
Training with field
exercises
Annual or as needed
to assure
compliance
Antioch Sewer System
Management Plan
California State
University,
Sacramento
Videos, manuals,
home study courses www.owp.csus.edu
California State University,
Sacramento
City of Antioch
Tailgate and safety
sessions and
employee on the job
mentoring
City of Antioch

4.3.2 Training Resources (Materials)
The City conducts annual training for all wastewater collection system employees on the SSMP, including the Spill Emergency Response Plan (SERP) discussed in Section 6 . This training may consist of classroom instruction and/or field exercises focused on volume estimation and overflow containment procedures.

Additionally, following a large SSO, the City conducts debriefings and training based on the findings of the SSO debrief and failure analysis as outlined in Section 6.

Each employee is expected to receive approximately 40 hours of wastewater collection system training annually, supplemented by field mentoring from experienced long-term employees.

The City mandates that wastewater collection system employees h olding the position of Collection Systems Operator I or higher obtain Collection System Maintenan ce certification from the California City of Antioch
2025 SSMP Update
April 2025
28 Water Environment Association (CWEA). Employees in these positi ons will also be trained in CIWQS reporting procedures to accurately submit data SSOs.

To maintain certification, employees must complete 12 hours of training every two years as part of the renewal process, ensuring continued professional development and regulatory compliance.

4.3.3 Staff Contracted for City Projects
The City's contract language mandates that contractors working in or near the wastewater collection system provide emergency response training for their employees. This ensures that all personnel involved in the system’s maintenance and operations are adequately prepa red and compliant with industry standards.

Furthermore, the City's standard specifications will require th at contractors submit an acceptable emergency response plan or certify that their plan meets or exceeds the City's SERP.

To reinforce compliance and preparedness, emergency response pr ocedures and requirements are incorporated into pre-construction meetings and monthly progres s meetings with contractors, ensuring readiness for potential wastewater system emergencies.

4.4 Equipment and Parts Inventory
The lists of the City’s major sewer system equipment inventory and the critical sewer system replacement are provided in Attachment . These lists are updated semi-annually.

City of Antioch
2025 SSMP Update
April 2025
29 5 Design and Performance Provisions
The Design and Performance Provisions section of an SSMP ensures that new sewer system components and rehabilitated infrastructure are properly designed, constru cted, and tested. This section establishes standards and requirements to maintain system integrity, preven t failures, and support long-term performance by presenting the City’s Design and Construction Standards.

Regulatory Requirements
The 2025 SSMP must include the following items as appropriate and applicable to the City’s system:

1. Updated design and construction standards and specifications for the construction, installation, repair, and rehabilitation of exis ting and proposed system infr astructure components, including but not limited to pipelines, pump stations, and other system a ppurtenances. If existing design criteria and construction standards are deficient to address th e necessary component-specific hydraulic capacity as specified in Section 8 (System Evaluation and Capacity Assurance Plan and Capital Improvements), the procedures must include component-specific evaluation of the design criteria.

2. Procedures and standards for the inspection and testing of ne wly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

5.1 Updated Design and Constructio n Standard and Specifications The City adheres to the design and construction standards estab lished by the Central Contra Costa Sanitation District’s (Central San) Standard Specifications for Design and Construction. These standards apply to sewer design and construction activities conducted by private individuals, public agencies, and businesses within the City. The Central San Standard Specificat ions are available on their website at the following link:
x Link to Central San Standards and Specifications:
https://www.centralsan.org/standard-specifications-and-approved-materials The City’s Municipal Code (updated December 2024) is available on the City’s website at the following link:
x Link to City’s Municipal Code:
https://codelibrary.amlegal.com/codes/antioch/latest/overview The purpose of the Design Standards is to provide design engineers with comprehensive guidelines on the requirements and preferences for facilities that will ultimatel y be conveyed to the City for ownership, operation, and maintenance. These standards outline the types o f facilities and equipment deemed acceptable by the City and inclu de provisions for inspection an d testing prior to final acceptance.

Additionally, the Standard Specifications address requirements for the repair and rehabilitation of existing facilities to ensure compliance with the City's operational and maintenance expectations.

City of Antioch
2025 SSMP Update
April 2025
30 5.2 Procedure and Standards
Procedures, protocols, and standards for inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances are discussed in Section 33 of the Central San Standard Specifications.

City of Antioch
2025 SSMP Update
April 2025
31 6 Spill Emergency Response Plan
The Spill Emergency Response Plan (SERP) section of an SSMP out lines procedures to quickly and effectively respond to sewer spills. It focuses on minimizing e nvironmental impacts, protecting public health, and ensuring proper containment, cleanup, notification, and documentation of spills.

Regulatory Requirements
To meet the requirements in the General Order, the SSMP must:

1. Notify primary responders, appropriate local officials, and a ppropriate regulatory agencies of a spill in a timely manner;

2. Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;

3. Comply with the notification, monitoring and reporting requirements of the General Order, State law and regulations, and applicable Regional Water Board Orders;

4. Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;

5. Address emergency system operations, traffic control and other necessary response activities;

6. Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;

7. Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;

8. Remove sewage from the drainage conveyance system;

9. Clean the spill area and drainage conveyance system in a mann er that does not inadvertently impact beneficial uses in the receiving water;

10. Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;

11. Implement pre-planned coordination and collaboration with st orm drain agencies and other utility agencies/departments prior, during, and after a spill event;

12. Conduct post-spill assessments of spill response activities;

13. Document and report spill events as required in this General Order; and

14. Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the plan as needed.

6.1 Goals
The City’s goals with respect to responding to SSOs are:
x Work safely;
x Respond quickly to minimize the volume of the SSO;
x Eliminate the cause of the SSO;
x Prevent sewage system overflows or leaks from entering the stor m drain system or receiving waters to the maximum extent practicable;
x Contain the spilled wastewater to an extent feasible; x Minimize public contact with the spilled wastewater;
x Mitigate the impact of the SSO/restore flows;
City of Antioch
2025 SSMP Update
April 2025
32 x Meet the regulatory reporting requirements;
x Evaluate the causes of failure related to certain SSOs; x Revise response procedures resulting from the debrief and failure analysis of certain SSOs; and x Return all/portion of the flow to the sanitary sewer system.

6.2 Authority
The regulatory requirements the SERP corresponds to include:
x Health & Safety Code Sections 5410-5416
x California Water Code Section 13271
x Fish & Wildlife Code Sections 5650-5656
x State Water Resources Control Board Order No. 2022-0103-DWQ

6.3 SERP Stand-Alone Document
The City maintains a SERP that outlines procedures and responsi bilities for responding to sanitary sewer overflows and other sewer-related emergencies. A copy of the City’s SERP is provided in Attachment
.

City of Antioch
2025 SSMP Update
April 2025
33 7 Sewer Pipe Blockage Control Program
The Sewer Pipe Blockage Control Program section of an SSMP focu ses on identifying, preventing, and mitigating blockages in the sewer system. It includes measures like regular cleaning, root control, and public education to reduce blockages caused by fats, oils, grease, debris, and other materials.

Regulatory Requirements
The 2025 SSMP must include procedures to evaluate the City’s se rvice area and identify and address system-specific pipe blockages caused by roots, fats, oils, gre ase, rags, and debris. The procedures must include, at minimum:

1. An implementation plan and schedule for a public education ou treach program that promotes proper disposal of pipe-blocking substances;

2. A plan and schedule for the disposal of pipe-blocking substan ces generated within the sanitary sewer system service area. This may include a list of acceptabl e disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;

3. The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;

4. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best managem ent practices requirements, record keeping and reporting requirements;

5. Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;

6. An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning maintenance schedule for each section; and

7. Implementation of source control measures for all sources of fats, oils, and grease discharged to the sanitary sewer system for each section identified in (6) above.

7.1 Public Education and Outreach Program
The City partners with Delta Diablo and participates as a permi ttee in the Contra Costa Clean Water Program (CCCWP). On November 21, 2017, a notice from Delta Diab lo was posted on the City’s website advising residents on the proper disposal of unwanted food waste, fats, oils, and grease, which helped to promote environmental awareness and protect the local wastewate r system. Additional information regarding fats, oil, and grease (FOG) can be found on the Delta Diablo website. Delta Diablo and the City’s crew provide information on proper disposal practices for FOG t o residents who have experienced FOG- related blockage or SSO. A copy of the notice and public outrea ch materials are provided in Attachment &.

Currently, blockages and SSOs caused by FOG appear to originate primarily from residential sources. To address this issue, Delta Diablo will develop educational materials as the foundation for a targeted public education and outreach program. These materials will be distributed by Delta Diablo and the City to both commercial and residential sources connected to sewers that are prone to FOG-related stoppages and SSOs. This initiative aims to reduce FOG contributions and improve the sewer system's performance.

City of Antioch
2025 SSMP Update
April 2025
34 7.2 Disposal of Pipe Blocking Substances
A list of facilities in the San Francisco Bay Area that accept grease from grease haulers is provided in Attachment '. This list will be provided to commercial grease haulers regul arly working within the service area. Additionally, lists of grease haulers approved by the East Bay Municipal Utility District (EBMUD) and the Sacramento Regional County Sanitation District (SRCSD) are included in Attachment '.

The City will update the list of acceptable FOG disposal facili ties annually to ensure it remains current.

At present, there is no indication that additional grease dispo sal facilities are needed to manage the FOG generated within the City’s service area.

7.3 Legal Authority to Prohibit Discharges
The City’s Municipal Code establishes the legal foundation for the Sewer Pipe Blockage Control Program, as outlined in Section 3 – Legal Authority. Additionally, Delta Diablo maintains its own legal authority for inspections and enforcement through its District Code, specifically in Sections 2.28.650 et seq.

7.4 Requirements to Install Grease Removal Devices
Delta Diablo and the City have jointly developed standard speci fications for installing and sizing Grease Removal Devices (GRDs). As part of its Code Enforcement responsibilities, the City is tasked with reviewing proposed development plans to ensure compliance with these requirements and verifying that GRDs are properly installed during new construction and remodel projects.

In addition, Delta Diablo and the City have established common maintenance standards for GRDs. Food Service Establishments (FSEs) that are identified as dischargin g significant amounts of grease are monitored through discharge permits administered by Delta Diablo.

The City and Delta Diablo distribute educational materials and flyers as part of a targeted public outreach program to address SSOs originating from residential and commer cial sources. These materials are directed explicitly toward users located in areas with a history of FOG-related blockages to help mitigate the occurrence of future SSOs.

Delta Diablo also maintains a dedicated FOG webpage that outlin es the impacts of FOG on the sewer collection system and the environment while offering practical guidance to the public. This includes the following recommended practices for preventing FOG-related blockages and overflows:
x Posting “No Grease” signs above sinks and dishwashers; x Collecting and recycling cooking oil;
x “Dry wiping” pots, pans, and kitchen equipment prior to cleaning; x Maintaining grease traps on a regular schedule;
x Inspecting grease interceptors regularly to ensure grease and s olids do not exceed 25% of interceptor depth;
x Using absorbent paper under fryer baskets;
x Using absorbents (e.g., rice hulls, cat litter) to clean up oil and grease spills; and x Avoiding the use of emulsifiers or solvents, other than dishwashing detergents.

City of Antioch
2025 SSMP Update
April 2025
35 Delta Diablo and the City’s activities will include distributing placards and literature to promote BMPs and providing observations and recommendations during facility inspections to further encourage compliance with BMPs.

7.5 Authority to Inspect, Enforcement, and Staffing
Delta Diablo will conduct periodic inspections of permitted FSEs located in identified FOG hot spot areas.

These inspections will ensure compliance with BMPs, verify that GRDs are properly installed, and confirm adherence to operational and maintenance requirements.

The frequency of inspections will be determined by each facilit y’s historical performance, with poorly performing establishments being inspected more frequently. All FSEs will be inspected at least once every three years. Additionally, the City will strive to report newly established businesses to Delta Diablo on a monthly basis.

7.5.1 Staffing
The City and Delta Diablo will periodically evaluate the staffing needs for inspecting and enforcing the FOG ordinance. This assessment will ensure adequate resources are a vailable to support the effective implementation and enforcement of the ordinance.

7.5.2 Enforcement Actions
Delta Diablo and the City will collaborate to identify FSEs contributing to FOG-related blockages or SSOs.

In such cases, Delta Diablo will conduct facility inspections to determine the source of the FOGs. If an FSE is found to be in violation of the requirements of the Sewer Pi pe Blockage Control Program—including failure to maintain an interceptor or trap as required under De lta Code §2.28.660—the City has the authority to initiate enforcement actions in accordance with Delta Code §2.28.665.

Enforcement actions may include:
x Verbal warnings;
x Written warnings;
x Administrative orders (which may include fines); and
x Disconnection from the public sewer system.

These enforcement measures are supported by the City's authorit y to require proper maintenance, prohibit decanting or illegal discharge of waste, and mandate d ocumentation of compli ance. Failure to comply—such as not maintaining equipment, failing to implement best management practices, or failing to follow lawful directives from the City or Delta Diablo—may result in escalating enforcement, as allowed by ordinance. These measures are designed to ensure FSE complia nce, prevent blockages, and protect public health and the environment.

7.6 Identification of System Sections Subject to Blockages The City’s 2018-2023 SSMP Audit identifies SSOs attributed to FOG blockages occurring between January 2018 and June 2023. In accordance with regulatory requirements, the City also uploads data on all reported SSOs to the SWRCB CIWQS website, including SSOs occurr ing as recently as 2024, to ensure accurate and up-to-date data management. The locations of block age-related SSOs from 2021 to 2024 are shown in Figure 7-1. A copy of the City’s 2018-2023 SSMP Audit is ĂǀĂŝůĂďůĞ ŽŶ ƚŚĞŝƚǇΖƐǁĞďƐŝƚĞ ĂŶĚĂůŝŶŬŝƐprovided ŚĞƌĞ͗ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĂŶƚŝŽĐŚĐĂ͘ŐŽǀͬĨĐͬƉƵďůŝĐͲǁŽƌŬƐͬ^^DWͲƵĚŝƚͲϮϬϭϴͲϮϬϮϯ͘ƉĚĨ City of Antioch
2025 SSMP Update
April 2025
36 7.7 FOG Preventative Maintenance
The City’s preventive maintenance programs currently prioritize problematic sewer line segments. The ongoing identification of FSEs and FOG hot spots will serve as the foundation for the Sewer Pipe Blockage Control Program, ensuring that FOG sources contributing to bloc kages or SSOs are included in the program. The results of sewer cleaning operations will be used to adjust and optimize sewer cleaning frequencies.

City staff will provide Delta Diablo’s Sewer Pipe Blockage Cont rol Program Inspectors with timely notifications whenever gravity sewers experience FOG-related blockages or SSOs.

To enhance program effectiveness, Delta Diablo and the City will collaborate to update FOG hot spot areas on an annual basis. Preventive maintenance for gravity sewers w ithin identified FOG hot spot areas will be performed at a frequency sufficient to minimize recurring FOG-related blockages and SSOs.

City of Antioch
2025 SSMP Update
April 2025
38 8 System Evaluation, Capacity Ass urance and Capital Improvements The System Evaluation and Capacity Assurance Plan section of an SSMP ensures the sewer system has adequate capacity to handle current and future flows. It includ es assessing system performance, identifying capacity deficiencies, and planning for necessary upgrades or expansions to prevent overflows and maintain reliability.

Regulatory Requirements
The 2025 SSMP must include a system evaluation that includes:

1. Routine evaluation and assessment of system conditions;

2. Capacity assessment and design criteria;

3. Prioritization of corrective actions; and

4. A capital improvement plan.

8.1 System Evaluation and Condition Assessment
In February 2014, the Wastewater Collection System Master Plan (Master Plan) was updated to incorporate revised peak wet weather design flows based on modified base wastewater flow projections.

This Master Plan provided a comprehensive analysis of the City' s wastewater collection system, supporting its ongoing efforts to upgrade sewer infrastructure. The planning effort included a detailed assessment of the trunk sewer system, utilizing flow monitoring data, rainfall records, and a hydraulic model to evaluate both existing conditions and projected expans ion of the City’s service area over the next twenty years in accordance with the General Plan.

Additionally, the Master Plan assessed renewal and replacement needs for the City’s sewer system, based on an analysis of pipe age and material types, as outlined in Section 4 of this SSMP.

The City is in the process of updating the Master Plan to evaluate the sewer collection system and identify capacity improvements needed to support existing and future development through buildout.

8.2 Capacity Assessment and Design Criteria
The capacity-related design criteria, including base wastewater flow and peaking factors, are detailed in Section 5 of this SSMP and the City’s Master Plan [5]. These criteria establish the foundational parameters for evaluating and ensuring the capacity and performance of the wastewater collection system.

8.3 Prioritization of Corrective Action
The City is currently updating i ts Master Plan to incorporate f i n d i n g s f r om t h e c on d i t i on a n d c a p a c i t y assessments, which will inform the prioritization of corrective actions.

8.4 Capital Improvement Plan
The City's CIP for sewer main capacity enhancements is ĂǀĂŝůĂďůĞŽŶƚŚĞŝƚǇΖƐǁĞďƐŝƚĞĂŶĚĂƚƚŚĞůŝŶŬ ƉƌŽǀŝĚĞĚ ŚĞƌĞ͗ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĂŶƚŝŽĐŚĐĂ͘ŐŽǀͬĨĐͬĐĂƉŝƚĂůͲŝŵƉƌŽǀĞŵĞŶƚƐͬĂĚŽƉƚĞĚͲϮϬϮϰͲϮϬϮϵͲĨŝǀĞͲǇĞĂƌͲ ĐĂƉŝƚĂůͲŝŵƉƌŽǀĞŵĞŶƚͲƉƌŽŐƌĂŵ͘ƉĚĨ͘ This program outlines planned projects designed to address capacity needs within the wastewater collection system and prov ides a structured schedule with completion dates for recommended wastewater improvement project s.

City of Antioch
2025 SSMP Update
April 2025
39 The City of Antioch’s 2024–2029 CIP includes five key wastewate r and storm drain projects. The Sewer Facility Rehabilitation Program a nd Sewer Main Improvements Pro gram (Projects 7736 and 7724) are ongoing, citywide efforts aimed at rehabilitating aging sewer l ines and upgrading system capacity based on the Master Plan, each funded at $600,000 over five years. Th e Sewer Main Trenchless Rehabilitation project (Project 7923) uses cost-effective trenchless methods like pipe bursting and cured-in-place lining to replace deteriorated pipelines while minimizing surface disruption, with a total allocation of $950,000.

The Northeast Antioch Annexation Infrastructure project (Projec t 7745), funded at $3.5 million, will construct new underground water and sewer infrastructure along key streets in the annexation area and m a y a l s o i n c l u d e s t o r m d r a i n a g e , c u r b , g u t t e r , a n d l i g h t i n g i m provements. Lastly, the Trash Capture Devices project (Project 7750), with $900,000 in NPDES funding, will install full trash capture devices citywide to prevent debris from entering the storm drain system , ensuring compliance with MS4 stormwater permit regulations.

To complete these projects, the City will utilize both internal and external funding sources. In addition to revenue generated from ratepayers, the City will pursue grant opportunities and low-interest loan options available through programs such as the Regional Early Action Planning (REAP) Grants and the Clean Water State Revolving Fund (CWSRF) to support infrastructure improvements.

City of Antioch
2025 SSMP Update
April 2025
40 9 Monitoring, Measurement, and Program Modifications The Monitoring, Measurement, and Program Modifications section of an SSMP ensures continuous improvement by tracking program effectiveness and system perfor mance. It involves collecting data, evaluating progress toward goals , and making necessary adjustme nts to enhance the management and operation of the sewer system.

Regulatory Requirements
To meet the requirements in the General Order, the SSMP must include the following:

1. Maintain relevant information, including audit findings, to e stablish and prioritize appropriate Plan activities;

2. Monitor the implementation and measure the effectiveness of each Plan element;

3. Assess the success of the preventative operation and maintenance activities;

4. Update plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and

5. Identify and illustrate spill trends, including spill frequency, locations, and estimated volumes.

9.1 Maintaining Relevant Information
The City records all reported SSOs and submits them to the SWRCB CIWQS database. SSOs from the CIWQS database are reviewed and incorporated into the SSMP audit, whi ch is required to be evaluated every three years. These audits provide the City with important information to evaluate the effectiveness of the SSMP and identify areas for improvement.

9.2 Monitoring of SSMP Elements
A summary of the monitoring of the SSMP elements is provided in Table 9-1.

Table 9-1 – Monitoring of SSMP Elements
SSMP Element Monitoring
Goals Update as needed
Organization Update as needed
Legal Authority Update as needed
Operations and Maintenance Program Annual review of program Design and Performance Provisions Update as needed
Spill Emergency Response Plan Update as needed
Sewer Pipe Blockage Control Program Annual review of program System Evaluation and Capacity Assurance and Capital
Improvements Review of program every 1-5 years
Monitoring, Measurement, and Program Modifications Ongoing Internal Program Audits Update every 3 years
Communication Program Update as needed
City of Antioch
2025 SSMP Update
April 2025
41 9.3 Assess Preventive Maintenance Activities
The effectiveness of the sewer system's operation and maintenan ce will be evaluated through a comprehensive review of historical SSOs, maintenance activities , and staff input. This assessment will utilize performance metrics, SSO trends, and maintenance record s to identify any system deficiencies needing correction.

Primarily, the City will utilize the following performance indi cators to evaluate the effectiveness of its SSMP and the performance of its wastewater collection system:
x Total Number of SSOs: A comprehensive count of all reported Sanitary Sewer Overflows (from gravity sewers and lower laterals).
x SSOs by Cause: A breakdown of SSOs categorized by specific causes, including roots, grease, debris, pipe failure, capacity issues, pump station failures, and other factors. x Contained Sewage Proportion: The percentage of spilled sewage successfully contained/recovered compared to the total volume spilled. x Volume Discharged to Surface Water: The total volume of spilled sewage that reaches surface water.

These metrics will provide a clear and quantifiable assessment of system performance and SSMP implementation.

Based on data collected from January 2018 to December 2024, Table 9-2 shows the City’s wastewater collection system performance.

City of Antioch
2025 SSMP Update
April 2025
42 Table 9-2 – Baseline Performance January 2018 through December 2024 Metric 2018 2019 2020 2021 2022 2023 2024
Miles of Lines
Mains 309.8 309.8 309.8 309.8 309.8 309.8 309.8
Laterals 162.7 162.7 162.7 162.7 162.7 162.7 162.7
Pressure Sewers 7.0 7.0 7.0 7.0 7.0 7.0 7.0
Total 479.5 479.5 479.5 479.5 479.5 479.5 479.5
Number of SSO
Mains 3 3 2 3 6 - -
Laterals 15 26 21 12 8 5 1
Manholes 1 - - - 1 2 4
Total 19 29 23 15 15 7 5
SSO Rate/100 miles/year
Mains 0.97 0.97 0.65 0.97 1.94 - -
Laterals 9.22 15.98 12.91 7.38 4.92 3.07 0.61
Total 3.96 6.05 4.80 3.13 3.13 1.46 1.04
Volume, gallons
Mains 10596 165 543 180 3091 - -
Laterals 413 1,064 1,093 305 109 43 132
Manholes 608 - - - 36691 225 405
Total 11617 1229 1636 485 39891 268 537
Portion Recovered
Mains 3309 165 543 134 3091 - -
Laterals 373 1,064 1,093 305 109 43 132
Manholes - - - - 36691 225 405
Total 3682 1229 1636 439 39891 268 537
Percent Recovered
Mains 31% 100% 100% 74% 100% - -
Laterals 90% 100% 100% 100% 100% 100% 100%
Manholes 0% - - - 100% 100% 100%
Total 32% 100% 100% 91% 100% 100% 100%
Portion to Surface Water
Mains 7287 - - 46 - - -
Laterals 40 - - - - - -
Manholes 608 - - - - - -
Total 7935.0 - - 46 - - -
Average Volume, gallons/SSO
Mains 3532 55 272 60 515 - -
Laterals 28 41 52 25 14 9 132
Manholes 608 - - - 36691 113 101
Total 611 42 71 32 2659 38 107
City of Antioch
2025 SSMP Update
April 2025
43 9.4 Plan Updates Procedures
As listed in Table 9-1, each element of the SSMP will be reviewed on a regular basis and will be adjusted accordingly. This SSMP is required to be updated every six (6) years to maintain current information and adjust the specific programs as necessary to meet the goals stated in Section 1. The LRO is responsible for completing the audit every three (3) years to assess the effectiveness of the various elements of the SSMP.

Significant information, such as contact numbers, names, chain of communication, etc., will be updated as required. The annual assessments or audits will be utilized to determine whether additional changes need to be made to the SSMP.

9.5 SSO Trends
Historical SSOs will be reviewed to assist the City with determining whether adjustments to the operation and maintenance program and CIP are necessary. Provided below i n Figure 9-1 through Figure 9-5 are visual depictions of SSO trends from 2018 to 2024.

City of Antioch
2025 SSMP Update
April 2025

44 Figure 9-1 – SSO Overflows by City Asset

Figure 9-2 – Number of Overflows by Cause

0 5
10 15
20 25
30 35
2018 2019 2020 2021 2022 2023 2024
# of SSOs
Calendar Year
Main Line Laterals Manholes
0 5
10 15
20 25
2018 2019 2020 2021 2022 2023 2024
Sewer overflows, each
Calendar Year
Debris Grease Roots Structural Other
City of Antioch
2025 SSMP Update
April 2025

45 Figure 9-3 – Historical SSO Volumes

*2018 Main Line and 2022 Manholes exceed the annual spill volume value of 4,000 gallons

Figure 9-4 – Overflows Volumes Percent Recovered

2018 2019 2020 2021 2022 2023 2024
Main Line 10,596 165 543 180 3,091 0 0
Laterals 413 1,064 1,093 305 109 43 132
Manholes 608 0 0 0 36691 225 405
0 500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
Annual Spill Volume, Gallons
Annual Spill Volumes by Asset
Main Line Laterals Manholes
2018 2019 2020 2021 2022 2023 2024
Main Line 31% 100% 100% 74% 100% 0% 0%
Laterals 90% 100% 100% 100% 100% 100% 100%
Manholes 0% 0% 0% 0% 100% 100% 100%
0%
20%
40%
60%
80%
100%
City of Antioch
2025 SSMP Update
April 2025

46 Figure 9-5 – Historical SSO Rates

0.00 2.00

4.00 6.00

8.00 10.00

12.00 14.00

16.00 2018 2019 2020 2021 2022 2023 2024
Calendar year
SSO Rate per 100 Miles
Main Line Laterals Combined
City of Antioch
2025 SSMP Update
April 2025
47 10 Internal Audits
The Internal Audits section of an SSMP ensures periodic evaluat ions of the plan's implementation and effectiveness. It focuses on identifying areas for improvement, ensuring compliance with regulatory requirements, and enhancing the overall performance of the sewer system management program.

Regulatory Requirements
The 2025 SSMP shall include internal audit procedures, appropri ate to the size and performance of the system, for the City to comply with the General Order.

10.1 SSMP Audits Overview
The City has recently prepared an internal SSMP audit to evaluate the effectiveness of the 2018 SSMP and the City’s compliance with the requirements in the General Orde r, including the identification of any deficiencies in the SSMP and steps to correct them. Audits must be prepared every three years, and a report must be kept on file.

The audit must be conducted after the end of the City’s last audit period. Within six (6) months after the end of the required 3-year audit period, the LRO shall submit an audit report to the online CIWQS Sanitary Sewer System Database per the requirements in the General Order.

At minimum, the audit must:
x Evaluate the implementation and effectiveness of the City’s SSMP in preventing spills; x Evaluate the City’s compliance with the General Order; x Identify SSMP deficiencies in addressing ongoing spills and discharges to waters of the State; and x Identify necessary modifications to the SSMP to correct deficiencies.

The audits are conducted by a team of City Public Works Departm ent staff, who may also include representatives from other City departments, outside agencies, and contractors. Delta Diablo is consulted for input on the status and effectiveness of the Sewer Pipe Blockage Control Program.

The City shall submit a complete audit report that includes:
x Audit findings and recommended corrective actions; and x A proposed schedule for the Enrollee to address the identified deficiencies.

10.2 Audit Schedule
The City completed an internal program audit in May 2023. The a udit report was submitted to the CIWQS Sanitary Sewer System Database. ĐŽƉǇ ŽĨ ƚŚĞ ŝƚǇ͛Ɛ ϮϬϭϴͲϮϬϮϯ ^^DW ƵĚŝƚ ŝƐ ĂǀĂŝůĂďůĞ ŽŶ ƚŚĞ ŝƚǇΖƐ ǁĞďƐŝƚĞ ĂŶĚ Ă ůŝŶŬ ŝƐ ƉƌŽǀŝĚĞĚ ŚĞƌĞ͗ ŚƚƚƉƐ͗ͬͬǁǁǁ͘ĂŶƚŝŽĐŚĐĂ͘ŐŽǀͬĨĐͬƉƵďůŝĐͲǁŽƌŬƐͬ^^DWͲƵĚŝƚͲϮϬϭϴͲϮϬϮϯ͘ƉĚĨ A copy of the City’s udit hecklist is provided in Attachment ,. A schedule for future local audits is provided in Table 1-1 based on the General Order.

City of Antioch
2025 SSMP Update
April 2025
48 11 Communication Program
The Communication Program section of an SSMP focuses on keeping stakeholders informed about the management and performance of the sewer system. It ensures effective communication with the public, regulatory agencies, and other stakeholders, promoting transpar ency, encouraging feedback, and fostering collaboration.

Regulatory Requirements
To meet the requirements in the General Order, the SSMP must in clude procedures for the City to communicate with:

1. The public for:
a. Spills and discharges resulting in closures of public areas, or that enter a source of drinking water; and
b. The development, implementation, and update of its plan, incl uding opportunities for public input to Plan implementation and updates.

2. Owners/operators of systems that connect into the City’s system, including satellite systems, for system operation, maintenance, and capital improvement-related activities.

11.1 Public Communication
The City electronically reports SSOs to the CIWQS. SSO data can be accessed publicly by agency or region at the following link: http://www.waterboards.ca.gov/ciwqs/publicreports.html To enhance transparency, the City posted a notice on its official website informing the public that sanitary sewer performance information is accessible through the CIWQS p ublic access website. Additionally, a public copy of the SSMP is available for review at the Public Works Yard or on the City’s website.

11.2 Owner/Operators of Systems Communication
The City operates as a satellite sanitary sewer system, dischar ging into the Delta Diablo wastewater treatment plant. In collaboration with the City of Pittsburg an d Delta Diablo, the City participated in developing and implementing their respective SSMPs. The primary forum for communication during this process is the SSMP Coordinating Committee, which meets regular ly. Each agency is represented on the committee and has the ability to propose agenda items for discussion.

Following the completion and implementation of the SSMP documen ts, the three (3) agencies will continue their cooperative efforts through the following opportunities for communication:
x Annual SSMP Coordinating Committee Meetings: Regular meetings to ensure ongoing coordination.
x Annual Training Events: These include SSMP refresher training sessions and emergency response drills to enhance readiness and knowledge.
x SSMP Program Audits: The agencies will establish an Audit Task Force comprising representatives from each agency to conduct the mandated SSMP Program Audits. ( Refer to Section 10 of the SSMP for further details.)
City of Antioch
2025 SSMP Update
April 2025

49 The designated points of contact for addressing any SSMP-related issues within each agency are listed in Table 11-1.

Table 11-1 – Contact Information to Address SSMP-Related Issues Agency Name Phone Email
City of Antioch Toby Beach (925) 779-6962 [email protected] City of Pittsburg Hilario Mata (925) 252-6966 [email protected] Delta Diablo Dustin Bloomfield (925) 756-1918 [email protected]

City of Antioch
2025 SSMP Update
April 2025

50 12 References

[1] City of Antioch Sewer System Management Plan, Updated on Oc tober 23, 2018.

[2] California State Water Resources Control Board Order No. 20 06-0003-DWQ Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, prepar ed by the State Water Resources Control Board, May 2, 2006.

[3] California State Water Resour ces Control Board Order WQ 202 2-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, prepared by the State Water Resources Control Board, Adopted on December 6, 2022.

[4] State’s Population Increases while Housing Grows per New St ate Demographic Report, prepared by the Department of Finance, January 2024.

[5] City of Antioch Wastewater Collection System Master Plan, p repared by RMC Water and Environment, October 28, 2014.

City of Antioch
2025 SSMP Update
April 2025

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ŽŵŵĞŶƚƐ
-1

EQUIPMENT AND PARTS INVENTORY

EQUIPMENT AND PARTS INVENTORY LIST
Equipment
Number Major Equipment Type Year
Purchased
109, 123 F-150 4x4 2016, 2023
103 F-350 Utility Truck w/Boom 2015
106 F-350 Utility Truck w/Lift Gate 2017
119 Vactor Combination Truck 2021
107, 124 VacCon Combination Truck 2016, 2023
125 F-650 Utility Truck Construction 2023
112 Caterpillar 430DF Backhoe 2016
684 Caterpillar 924G Front Loader 2001
110 F-450 Flatbed Dump 2016
691 Bobtail Dump Truck 2009
687 10 Wheel Dump Truck 2015
677.00 F-550 Flat Bed w/Boom 2000
104 CCTV Inspection Truck 2014
111 Trailer, (Backhoe) Construction 2016
988 Godwin 8" Trailer-Mounted Pump 2000
989 Godwin 4" Trailer-Mounted Pump 2000
990 Emergency By-Pass Trailer w/Pipe & Fittings 2002
974, 987 Light Trailer with Generator (2) 2000
966.00 Trailer-Mounted Air Compressor 1997
11,13,17 Diesel Whacker DS70 Soil Compactor (3) 2011
N/A Altair IQ4 Air Monitor (4) 2023
N/A Honda 3500 watt generator (2) 2021

CRITICAL SEWER SYSTEM REPLACEMENT INVENTORY LIST
Inventory Date: March 2025 Gonzalo Ramos
Part Description Quantity in
Inventory Location
PVC Pipe - 4", 6", 8", 10", 12" Various Maintenance Yard/Central Stores Ductile Iron Pipe - 4", 6" Various Maintenance Yard/Central Stores VCP, PVC, and Ductile Iron Pipe fittings -
various sizes and configurations Various Maintenance Yard/Central Stores Various sizes of manhole and rodding inlet
covers Various Maintenance Yard/Central Stores
Pump Station parts Various Maintenance Yard
Force main parts Various Maintenance Yard/Central Stores Pump Station electronic components Various Maintenance Yard ATTACHMENT

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D
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CCity of Antioch
Sewer Spill Emergency
Response Plan
Effective Date:

Revised Date:

Approved by:

Signature:

Date:

This Spill Emergency Response Plan (SERP) is licens ed to the City of Antioch for internal use only beginning on the effective date listed a bove. All right, title and interest in the SERP, including without limitation, any copyright, shall remain with DKF Solutions Group, LLC. The City of Antioch is granted a non-exclusive right to copy the SERP for use by City of Antioch personnel only. The SERP as customiz ed for the City of Antioch is a public document and may be posted on the City’s website or otherwise presented in an non- editable format for public view. The SERP may not, in whole or in part, be shared with, or loaned to, another entity other than the City of Antioch including, but not limited to, contractors, vendors, private companies, or other public agencies. In no case can the SERP be shared or posted online in an ed itable format. This document should not be construed as legal advice to any individual or agency that may use it.

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Antioch City CouncilMay 13, 2025

Antioch City Council
May 13, 2025