ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Date: Tuesday, June 10, 2025
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Ron Bernal, Mayor Melissa Rhodes, City Clerk
Louie Rocha, Mayor Pro Tem (District 2) Jorge R. Rojas, City Treasurer Tamisha Torres-Walker, Council Member District 1
Donald P. Freitas, Council Member District 3 Bessie Marie Scott, City Manager Monica E. Wilson, Council Member District 4 Derek Cole, Interim City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabiliti es. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- JUNE 10, 2025
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:00 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 1 Torres-Walker, District 4 Wilson, Mayor Pro Tem (District 2) Rocha, and Mayor Bernal (Council Member District 3 Freitas – Arrived at 6:01 p.m.)
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9(d)(1)): California Resources Pipeline Corporation v. City of Antioch , Contra Costa Superior Court Case No. MSN21-2354.
No reportable action
2) CONFERENCE WITH REAL PROPERTY NEGOTIATIONS – pursuant to California Government Code section 54956.8; Property: Lone Tree Golf Course, 4800 Golf Course Road, Antioch, CA 94531; Negotiating Parties: City of Antioch Negotiators: Bessie Marie Scott, City Manager, Derek Cole, Interim City Attorney, and Brad Helfenberger, Assistant City Manager; Antioch Public Golf, Incorporated Negotiator: Ronald Parish, General Manager; Under Negotiation: Terms of Payment.
No reportable action
6:02 P.M. ADJOURNED TO CLOSED SESSION
ANTIOCH CITY COUNCIL -2- JUNE 10, 2025
7:03 P.M. ROLL CALL – REGULAR MEETING – for City Council Members – All Present
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
[CITY CLERK READ OUT THE SPEAKER RULES FOR THE COUNCIL MEETING]
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
1. PROCLAMATIONS
• Proclamation Commemorating Juneteenth, 2025
• Honoring Mac’s Old House Restaurant
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the proclamations.
MAYOR TO ADMINISTER OATH OF OFFICE TO SASHA JORDAN, J.D.
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
➢ JUNETEENTH – A Freedom Celebration: June 19, 2025
▪ Williamson Ranch Park
Lone Tree Way (cross street Hillcrest Avenue), Antioch, CA
➢ Downtown Farmers Market
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
3. PRESENTATIONS – Investment Presentation–PFM Asset Management LLC, presented by Justin Resuello, Institutional Sales and Relationship Manager
– Contra Costa County – Antioch Library Update,
Presented by David Marsh, Senior Community Library Manager
ANTIOCH CITY COUNCIL -3- JUNE 10, 2025
4. CONSENT CALENDAR
A. APPROVAL OF COUNCIL MEETING MINUTES FOR MAY 13, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 20, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.
C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 22, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.
D. APPROVAL OF COUNCIL MEETING MINUTES FOR MAY 27, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
E. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 28, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
F. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR JUNE 9, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
G. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
H. REJECTION OF CLAIM: LEEANRE WHITE
Rejected, 5/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Leeanre White.
ANTIOCH CITY COUNCIL -4- JUNE 10, 2025
CONSENT CALENDAR – Continued
I. RESOLUTION APPROVING A FREEWAY MAINTENANCE AGREEMENT FOR STATE ROUTE HIGHWAY 4 BETWEEN POST-MILE R25.6 AND POST-MILE T30.5 Reso No. 2025/101 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager or designee to execute the Freeway Maintenance Agreement for State Route Highway 4 between Post-Mile R25.6 and Post -Mile T30.5 with the State of California Department of Transportation.
J. APPROVAL OF A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-CALL
LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH GATES AND ASSOCIATES IN THE AMOUNT OF $500,000
Reso No. 2025/102 Adopted, 4/1 (Rocha-NO)
Recommended Action: It is recommended that the City Council adopt a resolution approving a Consultant Services Agreement with Gates and Associates for On -Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
K. APPROVAL OF A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-CALL
LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH VERDE DESIGN INC. IN THE AMOUNT OF $500,000
Reso No. 2025/103 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving a Consultant Services Agreement with Verde Design Inc. for On -Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form
approved by the City Attorney.
ANTIOCH CITY COUNCIL -5- JUNE 10, 2025
CONSENT CALENDAR – Continued
L. APPROVAL OF A SOLE SOURCE AGREEMENT WITH TRIMBLE, INC. FOR SOFTWARE
LICENSE USE OF THEIR COMPUTER MAINTENANCE MANAGEMENT SYSTEM, 'UNITY
MAINTAIN', FORMERLY CITYWORKS
Reso No. 2025/104 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving an agreement with Trimble, Inc. (previously Azteca Systems, LLC) for software licensing use of Unity Maintain (previously CityWorks), for a five (5) year term ending June 30, 2030, for an amount not to exceed $638,237.54, and authorizing the City Manager or designee to execute the agreement with Trimble Inc. in a form approved by the City Attorney.
M. APPROVAL OF A MULTI -YEAR AGREEMENT WITH ROK TECHNOLOGIES, LLC TO
PROVIDE A SECURE CLOUD ENVIRONMENT FOR GIS ACCESSIBILITY IN THE AMOUNT OF $410,100
Reso No. 2025/105 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving an agreement with Rok Technologies, LLC, a GIS Cloud Environment Managed services, to provide managed cloud
services through a secure environment, to host the City’s GIS system for continued inter-departmental support, for a five (5) year term ending on August 14, 2030, in the amount of $410,100, and authorizing the City Manage r or designee to execute the Agreement with Rok Technologies LLC, for GIS Cloud
Environment Services in a form approved by the City Attorney.
N. CONSIDERATION OF BIDS FOR THE PAVEMENT PLUGS AND LEVELING COURSES AT VARIOUS LOCATIONS PROJECT (P.W. 709-2)
Reso No. 2025/106 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
• Rejecting the bid submitted by JV Lucas Paving, Inc. as nonresponsive;
• Awarding the construction agreement for the Pavement Plugs and Leveling Courses at Various Locations Project to the lowest, responsive, and responsible bidder, Consolidated Engineering, Inc.; and
• Approving an agreement with Consolidated Engineering, Inc. in the amount of $2,189,924 and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.
ANTIOCH CITY COUNCIL -6- JUNE 10, 2025
CONSENT CALENDAR – Continued
O. RESOLUTION APPROVING A CONSULTING SERVICES AGREEMENT WITH COLE PRO MEDIA IN AN AMOUNT NOT TO EXCEED $96,000
Reso No. 2025/107 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution approving a Consulting Services Agreement with Cole Pro Media in an Amount not to Exceed $96,000 for a term ending June 30, 2026 and authorizing the City Manager to execute the Consulting Services Agreement in a form approved by the City Attorney.
PUBLIC HEARING
5. PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTION 3502.3 ASSEMBLY BILL (AB) 2561 TO RECEIVE A REPORT ON CITY OF ANTIOCH VACANCIES,
RECRUITMENT AND RETENTION EFFORTS
Received and filed
Recommended Action: It is recommended that the City Council receive the presentation on the City's vacancy rates, recruitment efforts, and employee retention strategies, as required by Assembly Bill 2561.
6. THE RANCH PROJECT - PHASE II (PD2023-0003, UP2025-0007, DR2025-0017) Reso No. 2025/108 Adopted, 5/0
Recommended Action: The Planning Commission recommends that the City Council adopt a resolution approving a Vesting Tentative Subdivision Map, Use Permit, and Design Review for Phase II of The Ranch Project.
CEQA: An Environmental Impact Report was prepared for The Ranch Project in accordance with the California Environmental Quality Act (CEQA) and was certified by the City Council on July 28, 2020 (SCH No. 2019060012).
9:55 P.M. RECESS
10:09 P.M. RECONVENED – All Present
ANTIOCH CITY COUNCIL -7- JUNE 10, 2025
PUBLIC HEARING – Continued
7. JESSICA COURT MULTIFAMILY PROJECT (DR2023-0005)
Direction provided to staff to continue item for
applicant to address council’s concerns, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving a Tentative Subdivision Map, Design Review, Variance, and Tree Removal Permit.
CEQA: The proposed project qualifies for a Class 32 exemption for Infill Development and further environmental review under CEQA is not required.
COUNCIL MEMBER TORRES -WALKER MADE A MOTION TO EXTEND THE MEETING TO 11:30 P.M., SECONDED BY MAYOR PRO TEM ROCHA; APPROVED 5/0
COUNCIL REGULAR AGENDA
8. AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREEMENT WITH ONE DAY AT A TIME, INCREASING THE AGREEMENT AMOUNT BY $530,623, WITH FISCAL SPONSOR COMMUNITY INITIATIVES, FOR THE 2022 -25 CITY OF ANTIOCH’S
CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION PROGRAM (CALVIP)
DURING COUNCIL DISCUSSION OF REGULAR AGENDA ITEM #8, MAYOR PRO TEM ROCHA MADE A MOTION TO EXTEND THE MEETING TO 12:00 A.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0
DURING COUNCIL DISCUSSION OF REGULAR AGENDA ITEM #8, COUNCIL MEMBER FREITAS MADE A MOTION TO EXTEND THE MEETING TO 12:20 A.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0
Reso No. 2025/109 Adopted recommending ODAT work with the City Manager, 5/0 Recommended Action: It is recommended that the City Council adopt a resolution approving the second amendment to the Consulting Services Agreement with One Day at a Time (ODAT), with fiscal sponsor Community Initiatives, for the City of Antioch’s 2022 –2025 California Violence Intervention and Prevention (CalVIP) gr ant.
The amendment increases the total contract amount from
$530,823 to an amount not to exceed $689,028 and extends the term of the agreement through June 30, 2026.
ANTIOCH CITY COUNCIL -8- JUNE 10, 2025
COUNCIL REGULAR AGENDA – Continued
9. AMENDMENT NO. 3 TO THE CONSULTING SERVICES AGREEMENT WITH ADVANCE PEACE INCREASING THE AMOUNT BY $50,000 FOR SUPPORT OF THE CITY OF ANTIOCH’S CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION PROGRAM (CALVIP)
Reso No. 2025/110 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving the third amendment to the Consulting Services Agreement with Advance Peace for Technical
Assistance/Support, Training and development for the 2022 -25 City of Antioch’s California Violence Intervention and Prevention (CalVIP) i n the amount of $50,000 and authorizing the City Manager or designee to execute the third amendment to the Consulting Services Agreement in a form approved by the City Attorney.
10. CITY COUNCIL REQUESTED DISCUSSION ITEM – COUNCIL RECESS IN JULY Council motioned to schedule the July 8, 2025, Council Meeting and cancel the July 22nd Council Meeting,
Approved, 5/0
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
PUBLIC COMMENTS
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and City Manager – no longer than 90 days.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn the meeting at 12:17 a.m.
In Memory of Joseph Zamora
Approved, 5/0
ANNOTATED AGENDA
Antioch City Council
REGULAR MEETING
Date: Tuesday, June 10, 2025
Time: 6:00 P.M. – Closed Session
7:00 P.M. – Regular Meeting
Place: Council Chambers
200 ‘H’ Street
Antioch, CA 94509
City Council meetings are televised live on Comcast channel 24, AT&T U-verse channel 99, or live stream (at www.antiochca.gov). Please see the inside cover for detailed Speaker Rules.
PLEASE TURN OFF CELL PHONES BEFORE ENTERING COUNCIL CHAMBERS.
Ron Bernal, Mayor Melissa Rhodes, City Clerk
Louie Rocha, Mayor Pro Tem (District 2) Jorge R. Rojas, City Treasurer Tamisha Torres-Walker, Council Member District 1
Donald P. Freitas, Council Member District 3 Bessie Marie Scott, City Manager Monica E. Wilson, Council Member District 4 Derek Cole, Interim City Attorney
ACCESSIBILITY: In accordance with the Americans with Disabilities Act and California law, it is the policy of the City of Antioch to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabiliti es. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility. The City’s ADA Coordinator can be reached @ Phone: (925) 779-6950, and e-mail: [email protected].
ANTIOCH CITY COUNCIL -1- JUNE 10, 2025
Notice of Availability of Reports
This agenda is a summary of the actions proposed to be taken by the City Council. For almost every agenda item, materials have been prepared by the City staff for the Council's consideration. These materials include staff reports which explain in detail the item before the Council and the reason for the recommendation. The materials may also include resolutions or ordinances which are proposed to be adopted. Unless otherwise noted, City Council actions include a determination that the California Environmental Quality Act (CEQA) does not apply. The Council meets regularly on the second and fourth Tuesdays of the month at 7:00 p.m., with Closed Sessions often occurring before or after the regular meeting. City Council Agendas, including Staff Reports are posted onto our City’s Website 72 hours before each Council Meeting. To be notified when the agenda packets are posted onto our City’s Website, simply click on this link: Notifications – City of Antioch, California (antiochca.gov) and enter your e-mail address to subscribe. To view the agenda information, click on the following link: City Council – City of Antioch, California (antiochca.gov) . Questions may be directed to the staff member who prepared the staff report, or to the City Clerk's Office, who will refer you to the appropriate person.
Notice of Opportunity to Address Council
The public has the opportunity to address the City Council on each agenda item. To address the Council, fill out a Speaker Request form and place in the Speaker Card Tray near the City Clerk before the meeting begins. This will enable us to call upon you to speak. Comments regarding matters not on this Agenda may be addressed during the "Public Comments" section. No one may speak more than once on an agenda item or during “Public Comments”. The Speaker Request forms are located at the entrance of the Council Chambers. Please see the Speaker Rules on the inside cover of this Agenda.
6:00 P.M. ROLL CALL – CLOSED SESSION – for Council Members – Council Members District 1 Torres-Walker, District 4 Wilson, Mayor Pro Tem (District 2) Rocha, and Mayor Bernal (Council Member District 3 Freitas – Arrived at 6:01 p.m.)
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS for Closed Session – None
CLOSED SESSION:
1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9(d)(1)): California Resources Pipeline Corporation v. City of Antioch , Contra Costa Superior Court Case No. MSN21-2354.
No reportable action
2) CONFERENCE WITH REAL PROPERTY NEGOTIATIONS – pursuant to California Government Code section 54956.8; Property: Lone Tree Golf Course, 4800 Golf Course Road, Antioch, CA 94531; Negotiating Parties: City of Antioch Negotiators: Bessie Marie Scott, City Manager, Derek Cole, Interim City Attorney, and Brad Helfenberger, Assistant City Manager; Antioch Public Golf, Incorporated Negotiator: Ronald Parish, General Manager; Under Negotiation: Terms of Payment.
No reportable action
6:02 P.M. ADJOURNED TO CLOSED SESSION
ANTIOCH CITY COUNCIL -2- JUNE 10, 2025
7:03 P.M. ROLL CALL – REGULAR MEETING – for City Council Members – All Present
PLEDGE OF ALLEGIANCE
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
[CITY CLERK READ OUT THE SPEAKER RULES FOR THE COUNCIL MEETING]
PUBLIC COMMENTS – Members of the public may comment only on unagendized items.
The public may comment on agendized items when they come up on this Agenda.
1. PROCLAMATIONS
• Proclamation Commemorating Juneteenth, 2025
• Honoring Mac’s Old House Restaurant
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the proclamations.
MAYOR TO ADMINISTER OATH OF OFFICE TO SASHA JORDAN, J.D.
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
➢ JUNETEENTH – A Freedom Celebration: June 19, 2025
▪ Williamson Ranch Park
Lone Tree Way (cross street Hillcrest Avenue), Antioch, CA
➢ Downtown Farmers Market
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
MAYOR’S COMMENTS
3. PRESENTATIONS – Investment Presentation–PFM Asset Management LLC, presented by Justin Resuello, Institutional Sales and Relationship Manager
– Contra Costa County – Antioch Library Update,
Presented by David Marsh, Senior Community Library Manager
ANTIOCH CITY COUNCIL -3- JUNE 10, 2025
4. CONSENT CALENDAR
A. APPROVAL OF COUNCIL MEETING MINUTES FOR MAY 13, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Meeting Minutes.
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 20, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.
C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 22, 2025 Approved, 5/0
Recommended Action: It is recommended that the City Council approve the Special Meeting Minutes.
D. APPROVAL OF COUNCIL MEETING MINUTES FOR MAY 27, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Meeting Minutes.
E. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR MAY 28, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
F. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR JUNE 9, 2025 Continued, 5/0
Recommended Action: It is recommended that the City Council continue the Special Meeting Minutes.
G. APPROVAL OF COUNCIL WARRANTS
Approved, 5/0
Recommended Action: It is recommended that the City Council approve the warrants.
H. REJECTION OF CLAIM: LEEANRE WHITE
Rejected, 5/0
Recommended Action: It is recommended that the City Council reject the claim submitted by Leeanre White.
ANTIOCH CITY COUNCIL -4- JUNE 10, 2025
CONSENT CALENDAR – Continued
I. RESOLUTION APPROVING A FREEWAY MAINTENANCE AGREEMENT FOR STATE ROUTE HIGHWAY 4 BETWEEN POST-MILE R25.6 AND POST-MILE T30.5 Reso No. 2025/101 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution authorizing the City Manager or designee to execute the Freeway Maintenance Agreement for State Route Highway 4 between Post-Mile R25.6 and Post -Mile T30.5 with the State of California Department of Transportation.
J. APPROVAL OF A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-CALL
LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH GATES AND ASSOCIATES IN THE AMOUNT OF $500,000
Reso No. 2025/102 Adopted, 4/1 (Rocha-NO)
Recommended Action: It is recommended that the City Council adopt a resolution approving a Consultant Services Agreement with Gates and Associates for On -Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
K. APPROVAL OF A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-CALL
LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH VERDE DESIGN INC. IN THE AMOUNT OF $500,000
Reso No. 2025/103 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving a Consultant Services Agreement with Verde Design Inc. for On -Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form
approved by the City Attorney.
ANTIOCH CITY COUNCIL -5- JUNE 10, 2025
CONSENT CALENDAR – Continued
L. APPROVAL OF A SOLE SOURCE AGREEMENT WITH TRIMBLE, INC. FOR SOFTWARE
LICENSE USE OF THEIR COMPUTER MAINTENANCE MANAGEMENT SYSTEM, 'UNITY
MAINTAIN', FORMERLY CITYWORKS
Reso No. 2025/104 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving an agreement with Trimble, Inc. (previously Azteca Systems, LLC) for software licensing use of Unity Maintain (previously CityWorks), for a five (5) year term ending June 30, 2030, for an amount not to exceed $638,237.54, and authorizing the City Manager or designee to execute the agreement with Trimble Inc. in a form approved by the City Attorney.
M. APPROVAL OF A MULTI -YEAR AGREEMENT WITH ROK TECHNOLOGIES, LLC TO
PROVIDE A SECURE CLOUD ENVIRONMENT FOR GIS ACCESSIBILITY IN THE AMOUNT OF $410,100
Reso No. 2025/105 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving an agreement with Rok Technologies, LLC, a GIS Cloud Environment Managed services, to provide managed cloud
services through a secure environment, to host the City’s GIS system for continued inter-departmental support, for a five (5) year term ending on August 14, 2030, in the amount of $410,100, and authorizing the City Manage r or designee to execute the Agreement with Rok Technologies LLC, for GIS Cloud
Environment Services in a form approved by the City Attorney.
N. CONSIDERATION OF BIDS FOR THE PAVEMENT PLUGS AND LEVELING COURSES AT VARIOUS LOCATIONS PROJECT (P.W. 709-2)
Reso No. 2025/106 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution:
• Rejecting the bid submitted by JV Lucas Paving, Inc. as nonresponsive;
• Awarding the construction agreement for the Pavement Plugs and Leveling Courses at Various Locations Project to the lowest, responsive, and responsible bidder, Consolidated Engineering, Inc.; and
• Approving an agreement with Consolidated Engineering, Inc. in the amount of $2,189,924 and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.
ANTIOCH CITY COUNCIL -6- JUNE 10, 2025
CONSENT CALENDAR – Continued
O. RESOLUTION APPROVING A CONSULTING SERVICES AGREEMENT WITH COLE PRO MEDIA IN AN AMOUNT NOT TO EXCEED $96,000
Reso No. 2025/107 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt the resolution approving a Consulting Services Agreement with Cole Pro Media in an Amount not to Exceed $96,000 for a term ending June 30, 2026 and authorizing the City Manager to execute the Consulting Services Agreement in a form approved by the City Attorney.
PUBLIC HEARING
5. PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTION 3502.3 ASSEMBLY BILL (AB) 2561 TO RECEIVE A REPORT ON CITY OF ANTIOCH VACANCIES,
RECRUITMENT AND RETENTION EFFORTS
Received and filed
Recommended Action: It is recommended that the City Council receive the presentation on the City's vacancy rates, recruitment efforts, and employee retention strategies, as required by Assembly Bill 2561.
6. THE RANCH PROJECT - PHASE II (PD2023-0003, UP2025-0007, DR2025-0017) Reso No. 2025/108 Adopted, 5/0
Recommended Action: The Planning Commission recommends that the City Council adopt a resolution approving a Vesting Tentative Subdivision Map, Use Permit, and Design Review for Phase II of The Ranch Project.
CEQA: An Environmental Impact Report was prepared for The Ranch Project in accordance with the California Environmental Quality Act (CEQA) and was certified by the City Council on July 28, 2020 (SCH No. 2019060012).
9:55 P.M. RECESS
10:09 P.M. RECONVENED – All Present
ANTIOCH CITY COUNCIL -7- JUNE 10, 2025
PUBLIC HEARING – Continued
7. JESSICA COURT MULTIFAMILY PROJECT (DR2023-0005)
Direction provided to staff to continue item for
applicant to address council’s concerns, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving a Tentative Subdivision Map, Design Review, Variance, and Tree Removal Permit.
CEQA: The proposed project qualifies for a Class 32 exemption for Infill Development and further environmental review under CEQA is not required.
COUNCIL MEMBER TORRES -WALKER MADE A MOTION TO EXTEND THE MEETING TO 11:30 P.M., SECONDED BY MAYOR PRO TEM ROCHA; APPROVED 5/0
COUNCIL REGULAR AGENDA
8. AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREEMENT WITH ONE DAY AT A TIME, INCREASING THE AGREEMENT AMOUNT BY $530,623, WITH FISCAL SPONSOR COMMUNITY INITIATIVES, FOR THE 2022 -25 CITY OF ANTIOCH’S
CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION PROGRAM (CALVIP)
DURING COUNCIL DISCUSSION OF REGULAR AGENDA ITEM #8, MAYOR PRO TEM ROCHA MADE A MOTION TO EXTEND THE MEETING TO 12:00 A.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0
DURING COUNCIL DISCUSSION OF REGULAR AGENDA ITEM #8, COUNCIL MEMBER FREITAS MADE A MOTION TO EXTEND THE MEETING TO 12:20 A.M., SECONDED BY COUNCIL MEMBER TORRES-WALKER; APPROVED 5/0
Reso No. 2025/109 Adopted recommending ODAT work with the City Manager, 5/0 Recommended Action: It is recommended that the City Council adopt a resolution approving the second amendment to the Consulting Services Agreement with One Day at a Time (ODAT), with fiscal sponsor Community Initiatives, for the City of Antioch’s 2022 –2025 California Violence Intervention and Prevention (CalVIP) gr ant.
The amendment increases the total contract amount from
$530,823 to an amount not to exceed $689,028 and extends the term of the agreement through June 30, 2026.
STAFF REPORT
STAFF REPORT
STAFF REPORT
STAFF REPORT
ANTIOCH CITY COUNCIL -8- JUNE 10, 2025
COUNCIL REGULAR AGENDA – Continued
9. AMENDMENT NO. 3 TO THE CONSULTING SERVICES AGREEMENT WITH ADVANCE PEACE INCREASING THE AMOUNT BY $50,000 FOR SUPPORT OF THE CITY OF ANTIOCH’S CALIFORNIA VIOLENCE INTERVENTION AND PREVENTION PROGRAM (CALVIP)
Reso No. 2025/110 Adopted, 5/0
Recommended Action: It is recommended that the City Council adopt a resolution approving the third amendment to the Consulting Services Agreement with Advance Peace for Technical
Assistance/Support, Training and development for the 2022 -25 City of Antioch’s California Violence Intervention and Prevention (CalVIP) i n the amount of $50,000 and authorizing the City Manager or designee to execute the third amendment to the Consulting Services Agreement in a form approved by the City Attorney.
10. CITY COUNCIL REQUESTED DISCUSSION ITEM – COUNCIL RECESS IN JULY Council motioned to schedule the July 8, 2025, Council Meeting and cancel the July 22nd Council Meeting,
Approved, 5/0
Recommended Action: It is recommended that the City Council discuss and provide direction to City staff.
PUBLIC COMMENTS
STAFF COMMUNICATIONS
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS – Council Members report out various activities and any Council Member may place an item for discussion and direction on a future agenda. Timing determined by Mayor and City Manager – no longer than 90 days.
MOTION TO ADJOURN – After Council Communications and Future Agenda Items, the Mayor will make a motion to adjourn the meeting. A second motion is required, and then a majority vote is required to adjourn the meeting.
Motioned to adjourn the meeting at 12:17 a.m.
In Memory of Joseph Zamora
Approved, 5/0
PROCLAMATION COMMEMORATING
JUNETEENTH 2025
WHEREAS, Juneteenth is recognized as Freedom Day or our country’s second Independence Day; WHEREAS, Juneteenth was the day that slavery ended in the United States resulting in the emancipation of all slaves and beginning the restoration of culture, name, language, faith, and identity;
WHEREAS, President Abraham Lincoln first issued the Emancipation Proclamation on January 1, 1863, freeing the enslaved people in the South, but those orders were ignored by confederate southern slave owners;
WHEREAS, on June 19, 1865, Union soldiers arrived in Galveston, Texas and enforced the President’s order, freeing the enslaved people two and a half years after the Emancipation Proclamation was issued;
WHEREAS, other systems of oppression and systematic inequalities, such as sharecropping, Jim Crow, redlining, and mass incarceration, the reverberation of Black bodies and Black impoverishment, continued well past slavery and some persist to this day, affecting the physical and mental health, safety, and even the continuing education of young African American children; WHEREAS, liberation from these systems of oppression, demands nothing less than Black economic liberation manifested through financial literacy, a positive sense of self, an upright ethical and moral compass, high-earning jobs, mentors willing to share the means of self-improvement, and the ability to own the land in one’s own neighborhood; WHEREAS, many African Americans have advanced academically, politically, and financially and continue to strive to build wealth within the Black community in and beyond; and WHEREAS, on June 19, 2025, the City of Antioch will hold its Annual Juneteenth Celebration at Williamson Ranch Park, with speakers sharing our rich, proud history, music, ethnic foods, and activities. We invite all our brothers, sisters, and friends of every culture and ethnicity to join us for this historical event and celebration.
NOW, THEREFORE, I, RON BERNAL, Mayor of the City of Antioch, do hereby acknowledge June 19th, 2025, as Juneteenth in the City of Antioch, the annual recognition of Black emancipation, the celebration of the past, present, and future of Black economic liberation, and our commitment to eradicate systemic racism that undermines our collective prosperity.
JUNE 10, 2025
_____________________________
RON BERNAL, Mayor
1.01 HONORING
MAC’S OLD HOUSE RESTAURANT
WHEREAS, Mac’s Old House Restaurant has been a beloved cornerstone of the Antioch community for 42 remarkable years, serving generations of residents with warmth, tradition, and unforgettable meals;
W
HEREAS, in 1983, Gary Noe fulfilled a dream by transforming an old house into a welcoming dining establishment, bringing the timeless flavors of Bertola’s style to Antioch, joined by Rick Cook, a dedicated chef with over a decade of experience at the iconic Bertola’s in Oakland;
W
HEREAS, from the very first day, Mac’s Old House was embraced by the community and quickly became a cherished gathering place, known for its hearty meals, friendly service, and enduring charm;
W
HEREAS, over the decades, Mac’s Old House weathered economic challenges, evolving times, and a global pandemic, all while continuing to provide comfort and consistency to its patrons;
W
HEREAS, more than three million meals have been served under its roof, thanks to the tireless efforts of Gary, Rick, and a dedicated team of employees whose loyalty and passion made Mac’s much more than a restaurant –
it became a second home to many; and
W
HEREAS, the spirit of Mac’s Old House lives in the stories shared, the milestones celebrated, and the memories made by generations of Antioch families and visitors alike.
NOW, THEREFORE, I, RON BERNAL, Mayor of the City of Antioch on behalf of the City Council and the citizens of Antioch, do hereby proclaim our deepest appreciation to Mac’s Old House Restaurant for 42 years of outstanding service, community spirit, and culinary excellence.
JUNE 10, 2025
RON BERNAL, Mayor
1.02 WILLIAMSON RANCH PARK
ANTIOCH, CA
LIVE PERFORMANCES BY
UNIVERSAL SOUL AND
SHANICE
DOMINO & DOUBLE DUTCH
TOURNAMENTS
GAMES & RIDES
FOOD TRUCKS & VENDORS
#2
Investment Performance Review
For the Quarter Ended March 31, 2025
Client Management Team
PFM Asset Management
A division of U.S. Bancorp Asset Management, Inc
213 Market Street
Harrisburg, PA 17101-2141
717-232-2723
633 W 5th St., 25th Floor
Los Angeles, CA 90071
213-500-8694
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
For Institutional Investor or Investment Professional Use Only - This material is not for inspection by, distribution to, or quotation to the general public City of Antioch
Monique Spyke, Managing Director
Justin Resuello, Institutional Sales & Relationship Manager Kyle Tanaka, Assistant Program Administrator
Jeremy King, Key Account Manager
#3.01
PFM Asset Management | pfmam.com
Market Update
For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities Market Update
CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Current Market Themes
Source: Details on market themes and economic indicators provided throughout the body of the presentation. Bloomberg Finance L.P., as of March 31, 2025. ▸ U.S. economy is clouded by tariff and policy uncertainty ▹ Labor market continues to serve as backbone
▹ Goods in
flation weighs on progress towards Fed’s 2% inflation target ▹ Fiscal policy uncertainty and volatile tariff rollouts weigh on consumer sentiment ▸ Fed takes a pause from easing but looks to continue cutting later this year ▹ The Fed kept the federal funds target rate unchanged at 4.25% - 4.50% ▹ The Fed’
s March “dot plot” implies another 50 bps of cuts in 2025 ▹ Fed Chair Powell stated the administration’s “significant policy changes” relating to trade, immigration, fiscal policy, and regulation is creating “considerable uncertainty” ▸ Treasury yields fall on growing uncertainty
▹ Yields on maturities between 2 years and 10 years fell 35-43 bps during the 1st quarter ▹ The yield curve reinverted on the front end while the steepness of the curve between 2 years and 10 years was unchanged
▹ Yield spreads widened off their historically low levels given growing economic concerns but still remain tight
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
1 For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities Market Update
CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Policy Changes Increase Consumer Uncertainty
Source: FOMC Chair Jerome Powell Press Conference, March 19, 2025. Bloomberg Finance L.P. and Federal Register :: Executive Orders , as of March 2025 (left). University of Michigan Consumer, as of March 2025 (right).
5.0%
2%
3%
4%
5%
6%
2021 2022 2023 2024 2025
Median Price increases
Expected Change in Prices During Next Year
0 20 40 60 80
Reagan, 1981
Reagan, 1985
G.H.W. Bush 1989
Clinton, 1993
Clinton, 1997
G.W. Bush, 2001
G.W. Bush, 2005
Obama, 2009
Obama, 2013
Trump, 2017
Biden, 2021
Trump, 2025
Number of Executive Orders Signed In
First Month of Term
40 50
60 70
80 90
100
2021 2022 2023 2024 2025
Index Value (1996=100)
Consumer Sentiment Index
Lowest Since
Nov-22
Tariffs cause one year inflation
expectations to surge
Fed Chair Powell: “We understand that sentiment is quite negative at this time, and that probably has to do with … turmoil at the beginning of an administration…”
Jan 20 – Feb 20
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
2 For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities Market Update
CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Source: PFMAM calculations, Bloomberg Finance L.P., Bureau of Economic Analysis. As of April 2025. 1Federal Reserve: Tealbo ok A, September 2018.
Economic Impact
Tariff Revenues
Inflation
Consumer Spending
Tariff Implications
Fed staff research1 suggests each 10% increase in the
effective tariff rate leads to a 0.8% increase in inflation Price increases and uncertainty could directly impact
consumer confidence and spending habits
Each $100 billion of tariffs paid by the consumer is
approximately equal to a 0.4% increase in income
taxes
Fed staff research1 suggests each 10% increase in the
effective tariff rate leads to a 1.4% decrease in GDP
0%
5%
10%
15%
20%
25%
30%
1905 1925 1945 1965 1985 2005 2025
Effective Tariff Rate
Effective Tariff Rate Estimated Tariff Rate after 4/2
Preliminary estimates show an average
effective tariff rate in excess of 20%,
which would be the highest rate in over a
century
Smoot-Hawley
Tariff Act
Tariffs Have Broad Economic Implications
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
3 For the Quarter Ended March 31, 2022
California Affiliated Risk Management Authorities Market Update
CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Tariffs Drive Growth Expectations Lower
Source: FOMC Chair Jerome Powell Press Conference, March 19, 2025; Bloomberg Finance L.P. and the U.S. Census Bureau as of February 2025 (left). Bureau of Economic Analysis and Bloomberg Finance L.P., as of April 2025. Survey responses after April 2, 2025 included in median and forecast range (right).
3.1%
2.4%
1.0%
0.8% 0.5%
1.4%
-2%
-1%
0%
1%
2%
3%
4%
Q3 '24 Q4 '24 Q1 '25 Q2 '25 Q3 '25 Q4 '25
U.S. GDP Forecasts
Annualized Rate
Range Actual Dec-24 Median of Forecasts (Post-4/2)
-$140
-$120
-$100
-$80
-$60
-$40
-$20
$0
2018 2019 2020 2021 2022 2023 2024 2025
Billion
U.S. Trade Balance
Fed Chair Powell: “But we kind of know there are going to be tariffs and they tend to bring growth down.” The trade deficit reached a record high led by industrial suppli
es. This increase could reflect US companies pulling
forward consumption in advance of potential tariffs.
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
4 CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
The Fed’s Dual Mandate Gets More Complicated
Source: FOMC Chair Jerome Powell Press Conference, March 19, 2025. Bureau of Labor Statistics, and Bloomberg Finance L.P., as of February 2025 (left). Bureau of Labor Statistics, and Bloomberg Finance L.P., as of March 2025 (right). Data is seasonally adjusted. Historical average unemployment rate calculated from March 2000 – March 2025. -1%
0%
1%
2%
3%
4%
5%
6%
7%
8%
2022 2023 2024 2025
Core CPI
Contributions to Year-Over-Year Change
Services Goods Core CPI
Mar-25
4.2%
3%
4%
5%
6%
2022 2023 2024 2025
Unemployment Rate
Fed Chair Powell : “…ultimately, though, it's too soon to be seeing significant effects [from tariffs] in economic data…”
Unemployment rate of 4.2% remains well
below
the 25-year average of 5.7%
Core goods disinflation has reversed, and
the imp
act of tariffs may further
exacerbate this trend
3-month annualized
goods inflation at 1.9%
The Fed’s Dual Mandate Gets More Complicated
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
5 1.7% 1.8% 1.8% 1.8%
0%
1%
2%
3%
2025 2026 2027 Longer
Run
Change in Real GDP
Dec Projections Mar Projections
2.7%
2.2%
2.0% 2.0%
0%
1%
2%
3%
4%
2025 2026 2027 Longer
Run
PCE Inflation
Dec Projections Mar Projections
CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Fed’s Updated Summary of Economic Projections
Source: FOMC Chair Jerome Powell Press Conference, March 19, 2025. Federal Reserve, latest economic projections as of March 2025.
Fed Chair Powell: “… you see weaker growth but higher inflation—they kind of offset—and also, frankly, a little bit of inertia. When it comes to changing something in this highly uncertain environment, you know, I think there is a level of inertia where you just say, maybe I’ll stay where I am.
4.4% 4.3% 4.3% 4.2%
0%
1%
2%
3%
4%
5%
6%
2025 2026 2027 Longer
Run
Unemployment Rate
Dec Projections Mar Projections
3.9%
3.4%
3.1% 3.0%
0%
1%
2%
3%
4%
5%
2025 2026 2027 Longer
Run
Federal Funds Rate
Dec Projections Mar Projections
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
6 CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
2025 Longer Term2026
0%
1%
2%
3%
4%
5%
Fed Participants’ Assessments of ‘Appropriate’ Monetary Policy Mar-25 FOMC Projections
Dec-24 Median
Mar-25 Median
2027
3.0%2 cuts 2 c uts 1 cut
Fed Chair Powell: “What would you write down? It’s really hard to know how this is going to work out. And, again, we think our policy is in a good place … where we can move in the direction where we need to .” Source: FOMC Chair Jerome Powell Press Conference, March 19, 2025. Federal Reserve; Bloomberg Finance L.P.. Individual dots represent each Fed members’ judgement of the midpoin
t of the appropriate target range for the federal funds rate at each year-end. As of March 2025.
Fed’s Latest “Dot Plot” Shows No Change to Median Projection City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
7 CLIENT NAME
For the Quarter Ended March 31, 2025
Market Update
Source: Bloomberg Finance L.P., as of March 31, 2025.
4.29%
3.88%
3.95%
4.07%
4.21%
4.57%
3.00%
3.50%
4.00%
4.50%
5.00%
5.50%
6.00% Yield
Maturity
U.S. Treasury Yield Curve
1 Year Range
March 31, 2025
December 31, 2024
3mo 2yr 5yr 7yr 10yr 20yr 30yr
Treasury Yields Lower Across the Curve
City of Antioch
For the Quarter Ended March 31, 2025
Market Update
PFM Asset Management | pfmam.com
8 PFM Asset Management | pfmam.com
Account Summary
9 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Snapshot
Total market value includes accrued interest and balances invested in CAMP, as of March 31, 2025.
Yield and duration calculations exclude balances invested in CAMP.
The portfolio’s benchmark is currently the ICE BofA 1-3 Year U.S Treasury Index. Prior to 2/28/11 it was the ICE BofA 1 Year U.S Treasury Index. Prior to 9/30/10 it was the ICE BofA 1-3 Year U.S Treasury Index. Prior to 6/30/02 it was the ICE BofA 1 Year U.S Treasury Note Index. Source: Bloomberg Financial LP.
An average of each security’s credit rating was assigned a numeric value and adjusted for its relative weighting in the portfolio.
1. Portfolio Snapshot - CITY OF ANTIOCH, CA¹
Credit Quality - S&P
U.S. Treasury | 45%
Corporate | 26%
ABS | 18%
Agency CMBS | 9%
Negotiable CD | 2%
Municipal | 1%
Agency MBS Pass Through | <1%
Joint Powers Authority | <1%
Sector Allocation
AAA | 13%
AAAm | <1%
AA+ | 54%
AA | 2%
AA- | 4%
A+ | 9%
A | 7%
A- | 5%
BBB+ | 1%
Not Rated | 5%
Portfolio Statistics
Portfolio Effective Duration 1.77 years
Benchmark Effective Duration 1.75 years
Portfolio Credit Quality AA
Yield At Market 4.20%
Yield At Cost 4.49%
Total Market Value $117,307,576.72
$116,355,668.84Managed Account Sub-Total
$7,628.69Pool
$944,279.19Accrued Interest
10 9%
53%
37%
4%
58%
38%
0%
20%
40%
60%
0-1 Yr 1-2 Yr 2-3 Yr
Duration Distribution
Portfolio Benchmark
PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Account Summary
0.0%
17.8%
25.5%
1.6%
1.2%
0.1%
9.0%
44.8%
0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
Joint Powers Authority - $7,629
ABS - $20,829,799
Corporate - $29,953,541
Negotiable CD - $1,913,696
Municipal - $1,397,331
Agency MBS Pass Through - $151,438
Agency CMBS - $10,537,854
U.S. Treasury - $52,516,288
Portfolio Allocation Sector Limit for Analysis*
Sector Allocation Analytics
For informational/analytical purposes only and is not provided for compliance assurance. Includes accrued interest. *Sector
Limit for Analysis is as derived from our interpretation of your most recent Investment Policy as provided. 11 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Compliance
Note: Pre- and post-trade compliance for the account(s) managed by PFM Asset Management is provided via Bloomberg Financial LP Asset and Investment Management ("AIM").
Certificate of Compliance
During the reporting period for the quarter ended March 31, 2025, the account(s) managed by PFM Asset Management ("PFMAM") were in
compliance with the applicable investment policy and guidelines as furnished to PFMAM.
Acknowledged :PFM Asset Management, a division of U.S. Bancorp Asset Management, Inc. 12 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Activity
Portfolio Activity - CITY OF ANTIOCH, CA
Net Activity by Sector
($ mil
lions)
U.S. Treasury
Negotiable CD
Agency CMBS
Agency MBS Pass Through
ABS
Corporate
U.S. Treasury
Negoti
able CD
Agency CMBS
Agency MBS Pass
Through
ABS
Corporate
($10.0) ($5.0) $0.0 $5.0 $10.0
Based on total proceeds (principal and accrued interest) of buys, sells, maturities, and principal paydowns. Detail may not add to total due to rounding.
Sector Net Activity
Corporate $5,553,010
ABS $3,031,264
Agency MBS Pass Through ($9,948)
Agency CMBS ($613,834)
Negotiable CD ($2,153,930)
U.S. Treasury ($4,456,958)
$1,349,605Total Net Activity
Sales/Maturities Purchases
13 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Performance
The lesser of 10 years or since inception is shown. Since inception returns for periods one year or less are not shown. Performance inception date is June 30, 1995.1.
2. Interest earned calculated as the ending accrued interest less beginning accrued interest, plus net interest activity.
3. Returns for periods one year or less are presented on a periodic basis. Returns for periods greater than one year are presented on an annualized basis.
4. The portfolio’s benchmark is currently the ICE BofA 1-3 Year U.S Treasury Index. Prior to 2/28/11 it was the ICE BofA 1 Year U.S Treasury Index. Prior to 9/30/10 it was the ICE BofA 1-3 Year U.S Treasury Index. Prior to 6/30/02 it was the ICE BofA 1 Year U.S Treasury Note Index. Source: Bloomberg Financial LP.
0.0%
2.0%
4.0%
6.0%
Return
Portfolio Performance
Market Value Basis Earnings 3 Months 1 Year 3 Years 5 Years 10 Years¹ Interest Earned² $1,205,175 $4, 737,460 $10,084,348 $12,614,637 $19,051,357 Change in Market Value $639,499 $1,587,968 $1,015,855 $3,007,884 $20,154,068 $1,844,674Total Dollar Return $6,325,428 $11,100,203 $15,622,521 $39,205,425 Total Return³
Portfolio 1.59% 5.69% 3.35% 1.80% 1.88%
Benchmark⁴ 1.59% 5.43% 2.84% 1.16% 1.50%
3 Months 1 Year 3 Years 5 Years 10 Years
Difference 0.00% 0.26% 0.50% 0.64% 0.38%
Portfolio Benchmark
14 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Performance
The lesser of 10 years or since inception is shown. Performance inception date is June 30, 1995.1.
Interest earned calculated as the ending accrued interest less beginning accrued interest, plus net interest activity.2.
Realized gains / (losses) are shown on an amortized cost basis.3.
Accrual Basis Earnings - CITY OF ANTIOCH, CA
Accrual Basis Earnings
Interest Earned²
Realized
Gains / (Losses)³
Change in Amortized Cost
Total Earnings
3 Months
$1,205,175
$3,941
$74
,223
$1,283,339
1 Year
$4,737,460
($217,16
9)
$272,044
$4,792,334
3 Years
$10,084,348
($2,782,
770)
$283,621
$7,585,199
5 Year
$12,614,637
($1,525,
949)
$8,463,492
$19,552,180
10 Year¹
$19,051,357
($1,760,
539)
$30,429,372
$47,720,190
15 PFM Asset Management | pfmam.com
Portfolio Review:
Issuer Diversification
16 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Summary
Ratings shown are calculated by assigning a numeral value to each security rating, then calculating a weighted average rating for each security type / issuer category using all available security ratings, excluding Not-Rated (NR) ratings. For security type / issuer categories where a rating from the applicable NRSRO is not available, a rating of NR is assigned. Includes accrued interest and excludes balances invested in overnight funds.
Issuer Diversification
Market Value (%) S&P / Moody's / FitchSecurity Type / Issuer U.S. Treasury 44.8%
United States Treasury 44.8% AA / Aaa / AA
Agency CMBS 9.0%
Federal Home Loan Mortgage Corp 7.7% AA / Aaa / AA
Federal National Mortgage Association 1.2% AA / Aaa / AA Agency MBS Pass Through 0.1%
Federal National Mortgage Association 0.1% AA / Aaa / AA Municipal 1.2%
State Board of Administration Finance C 1.2% AA / Aa / AA Negotiable CD 1.6%
Cooperatieve Rabobank UA 0.9% A / Aa / AA
Credit Agricole Group 0.7% A / A / AA
Corporate 25.5%
Accenture PLC 0.4% AA / Aa / A
Adobe Inc 0.8% A / A / NR
Advanced Micro Devices Inc 0.4% A / A / NR
American Express Co 0.6% A / A / A
ANZ Group Holdings Ltd 0.3% AA / Aa / AA
AstraZeneca PLC 0.4% A / A / A
Bank of America Corp 1.7% A / Aa / AA
Bank of New York Mellon Corp 0.5% A / Aa / AA
Bayerische Motoren Werke AG 0.7% A / A / NR
BlackRock Inc 0.5% AA / Aa / NR
BP PLC 0.5% A / A / A
Bristol-Myers Squibb Co 0.1% A / A / NR
Caterpillar Inc 0.4% A / A / A
Market Value (%) S&P / Moody's / FitchSecurity Type / Issuer Corporate 25.5%
Charles Schwab Corp 0.4% A / A / A
Chevron Corp 0.9% AA / Aa / NR
Cisco Systems Inc 0.8% AA / A / NR
Citigroup Inc 0.8% A / A / A
Commonwealth Bank of Australia 0.4% AA / Aa / AA
Deere & Co 0.7% A / A / A
Eli Lilly & Co 0.7% A / Aa / NR
Goldman Sachs Group Inc 0.7% A / A / A
Hershey Co 0.3% A / A / NR
Home Depot Inc 0.4% A / A / A
Honda Motor Co Ltd 0.7% A / A / A
Honeywell International Inc 0.5% A / A / A
Hormel Foods Corp 0.2% A / A / NR
Johnson & Johnson 0.2% AAA / Aaa / NR
JPMorgan Chase & Co 0.7% A / A / AA
Mars Inc 0.3% A / A / NR
Mastercard Inc 0.2% A / Aa / NR
Mercedes-Benz Group AG 0.7% A / A / A
Morgan Stanley 0.9% A / Aa / AA
National Australia Bank Ltd 0.5% AA / Aa / NR
National Rural Utilities Cooperative Fi 0.7% A / A / A
PACCAR Inc 0.5% A / A / NR
PepsiCo Inc 0.8% A / A / NR
PNC Financial Services Group Inc 0.4% A / A / A
Roche Holding AG 0.6% AA / Aa / AA
State Street Corp 1.3% A / Aa / AA
17 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Portfolio Summary
Ratings shown are calculated by assigning a numeral value to each security rating, then calculating a weighted average rating for each security type / issuer category using all available security ratings, excluding Not-Rated (NR) ratings. For security type / issuer categories where a rating from the applicable NRSRO is not available, a rating of NR is assigned. Includes accrued interest and excludes balances invested in overnight funds.
Issuer Diversification
Market Value (%) S&P / Moody's / FitchSecurity Type / Issuer Corporate 25.5%
Toyota Motor Corp 0.5% A / A / A
Truist Financial Corp 0.3% A / Baa / A
UBS Group AG 0.5% A / Aa / A
Unilever PLC 0.4% A / A / NR
Wells Fargo & Co 1.1% A / Aa / AA
ABS 17.8%
Ally Auto Receivables Trust 0.8% AAA / Aaa / AAA
American Express Co 0.3% AAA / NR / AAA
BA Credit Card Trust 0.2% AAA / NR / AAA
Bank of America Corp 0.1% NR / Aaa / AAA
BMW Vehicle Lease Trust 1.1% AAA / Aaa / AAA
Capital One Financial Corp 0.9% AAA / NR / AAA
CarMax Inc 0.7% AAA / Aaa / AAA
Chase Auto Owner Trust 0.6% AAA / NR / AAA
Discover Card Execution Note Trust 0.6% NR / Aaa / AAA
Fifth Third Auto Trust 0.5% AAA / Aaa / NR
Ford Credit Auto Owner Trust 2.1% AAA / Aaa / AAA
GM Financial Consumer Automobile Receiv 1.0% AAA / Aaa / AAA Harley-Davidson Inc 0.3% AAA / Aaa / AAA
Honda Auto Receivables Owner Trust 0.6% AAA / Aaa / AAA Huntington Bancshares Inc/OH 0.3% AAA / Aaa / NR
Hyundai Auto Receivables Trust 1.5% AAA / NR / AAA
JPMorgan Chase & Co 1.4% AAA / NR / AAA
Kubota Credit Owner Trust 1.1% NR / Aaa / AAA
Mercedes-Benz Auto Receivables Trust 0.4% NR / Aaa / AAA Nissan Auto Receivables Owner Trust 0.8% AAA / Aaa / AAA Market Value (%) S&P / Moody's / FitchSecurity Type / Issuer ABS 17.8%
Toyota Auto Receivables Owner Trust 0.9% AAA / Aaa / AAA USAA Auto Owner Trust 0.2% AAA / Aaa / NR
Verizon Master Trust 0.6% NR / Aaa / AAA
Volkswagen Auto Loan Enhanced Trust 0.6% NR / Aaa / AAA WF Card Issuance Trust 0.3% AAA / Aaa / NR
World Omni Auto Trust 0.0% AAA / NR / AAA
100.0%Total
18 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Appendix
Important Disclosures
This material is for general information purposes only and is not intended to provide specific advice or a specific recommendation, as it was prepared without regard to any specific objectives or financial circumstances.
PFMAM professionals have exercised reasonable professional care in the preparation of this performance report. Information in this report is obtained from sources external to PFMAM and is generally believed to be reliable and available to the public; however, we cannot guarantee its accuracy, completeness or suitability. We rely on the client's custodian for security holdings and market values. Transaction dates reported by the custodian may differ from money manager statements.
While efforts are made to ensure the data contained herein is accurate and complete, we disclaim all responsibility for any errors that may occur. References to particular issuers are for illustrative purposes only and are not intended to be recommendations or advice regarding such issuers. Fixed income manager and index characteristics are gathered from external sources. When average credit quality is not available, it is estimated by taking the market value weights of individual credit tiers on the portion of the strategy rated by a NRSRO.
It is not possible to invest directly in an index. The index returns shown throughout this material do not represent the results of actual trading of investor assets.
Third-party providers maintain the indices shown and calculate the index levels and performance shown or discussed. Index returns do not reflect payment of any sales charges or fees an investor would pay to purchase the securities they represent. The imposition of these fees and charges would cause investment performance to be lower than the performance shown.
The views expressed within this material constitute the perspective and judgment of PFMAM at the time of distribution and are subject to change. Any forecast, projection, or prediction of the market, the economy, economic trends, and equity or fixed-income markets are based upon certain assumptions and current opinion as of the date of issue and are also subject to change. Some, but not all assumptions are noted in the report. Assumptions may or may not be proven correct as actual events occur, and results may depend on events outside of your or our control. Changes in assumptions may have a material effect on results. Opinions and data presented are not necessarily indicative of future events or expected performance.
PFM Asset Management serves clients in the public sector and is a division of U.S. Bancorp Asset Management, Inc., which is the legal entity providing investment advisory services. U.S. Bancorp Asset Management, Inc. is a registered investment adviser, a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S.
Bancorp. U.S. Bank N.A. is not responsible for and does not guarantee the products, services, or performance of U.S. Bancorp Asset Management, Inc. The information contained is not an offer to purchase or sell any securities. Additional applicable regulatory information is available upon request.
For more information regarding PFMAM's services or entities, please visit www.pfmam.com.
Further distribution is not permitted without prior written consent. 19 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Appendix
Important Disclosures
This information is for institutional investor use only, not for further distribution to retail investors, and does not represent an offer to sell or a solicitation of an offer to buy or sell any fund or other security. Investors should consider the Trust’s investment objectives, risks, charges and expenses before investing in the Trust. This and other information about the Trust is available in the Trust’s current Information Statement, which should be read carefully before investing. A copy of the Trust’s Information Statement may be obtained by calling 1-800-729-7665 or is available on the Trust’s website at www.camponline.com. While the Cash Reserve Portfolio seeks to maintain a stable net asset value of $1.00 per share and the CAMP Term Portfolio seeks to achieve a net asset value of $1.00 per share at the stated maturity, it is possible to lose money investing in the Trust. An investment in the Trust is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Shares of the Trust are distributed by U.S. Bancorp Investments, Inc., member FINRA (www.finra.org) and SIPC (www.sipc.org). PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc., which serves as administrator and investment adviser to the Trust. U.S. Bancorp Asset Management, Inc. is a direct subsidiary of U.S. Bank N.A. and an indirect subsidiary of U.S. Bancorp. U.S. Bancorp Investments, Inc. is a subsidiary of U.S. Bancorp and affiliate of U.S. Bank N.A.
Generally, PFMAM’s market prices are derived from closing bid prices as of the last business day of the month as supplied by ICE Data Services. There may be differences in the values shown for investments due to accrued but uncollected income and the use of differing valuation sources and methods. Non-negotiable FDIC-insured bank certificates of deposit are priced at par. Although PFMAM believes the prices to be reliable, the values of the securities may not represent the prices at which the securities could have been bought or sold. Explanation of the valuation methods for a registered investment company or local government investment program is contained in the appropriate fund offering documentation or information statement.
In accordance with generally accepted accounting principles, information is presented on a trade date basis; forward settling purchases are included in the monthly balances, and forward settling sales are excluded.
Performance is presented in accordance with the CFA Institute's Global Investment Performance Standards (GIPS). Unless otherwise noted, performance is shown gross of fees. Quarterly returns are presented on an unannualized basis. Returns for periods greater than one year are presented on an annualized basis. Past performance is not indicative of future returns.
ICE Bank of America Indices provided by Bloomberg Financial Markets.
Money market fund/cash balances are included in performance and duration computations.
Standard & Poor's is the source of the credit ratings. Distribution of credit rating is exclusive of money market fund/LGIP holdings.
Callable securities in the portfolio are included in the maturity distribution analysis to their stated maturity date, although, they may be called prior to maturity.
MBS maturities are represented by expected average life. 20 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Appendix
Glossary
Accrued Interest: Interest that is due on a bond or other fixed income security since the last interest payment was made.
Agencies: Federal agency securities and/or Government-sponsored enterprises.
Amortized Cost: The original cost of the principal of the security is adjusted for the amount of the periodic reduction of any discount or premium from the purchase date until the date of the report. Discount or premium with respect to short-term securities (those with less than one year to maturity at time of issuance) is amortized on a straight line basis. Such discount or premium with respect to longer-term securities is amortized using the constant yield basis.
Asset-Backed Security: A financial instrument collateralized by an underlying pool of assets – usually ones that generate a cash flow from debt, such as loans, leases, credit card balances, and receivables.
Bankers’ Acceptance: A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill as well as the insurer.
Commercial Paper: An unsecured obligation issued by a corporation or bank to finance its short-term credit needs, such as accounts receivable and inventory.
Contribution to Total Return: The weight of each individual security multiplied by its return, then summed for each sector to determine how much each sector added or subtracted from the overall portfolio performance.
Effective Duration: A measure of the sensitivity of a security’s price to a change in interest rates, stated in years.
Effective Yield: The total yield an investor receives in relation to the nominal yield or coupon of a bond. Effective yield takes into account the power of compounding on investment returns, while nominal yield does not.
FDIC: Federal Deposit Insurance Corporation. A federal agency that insures bank deposits to a specified amount.
Interest Rate: Interest per year divided by principal amount and expressed as a percentage.
Market Value: The value that would be received or paid for an investment in an orderly transaction between market participants at the measurement date.
Maturity: The date upon which the principal or stated value of an investment becomes due and payable.
Negotiable Certificates of Deposit: A CD with a very large denomination, usually $1 million or more, that can be traded in secondary markets.
Par Value: The nominal dollar face amount of a security.
Pass-through Security: A security representing pooled debt obligations that passes income from debtors to its shareholders. The most common type is the mortgage-backed security.
21 PFM Asset Management | pfmam.com
City of Antioch
For the Quarter Ended March 31, 2025
Appendix
Glossary
Repurchase Agreements: A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date.
Settle Date: The date on which the transaction is settled and monies/securities are exchanged. If the settle date of the transaction (i.e., coupon payments and maturity proceeds) occurs on a non-business day, the funds are exchanged on the next business day.
Supranational: A multinational union or association in which member countries cede authority and sovereignty on at least some internal matters to the group, whose decisions are binding on its members.
Trade Date: The date on which the transaction occurred; however, the final consummation of the security transaction and payment has not yet taken place.
Unsettled Trade: A trade which has been executed; however, the final consummation of the security transaction and payment has not yet taken place.
U.S. Treasury: The department of the U.S. government that issues Treasury securities.
Yield: The rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis.
YTM at Cost: The yield to maturity at cost is the expected rate of return based on the original cost, the annual interest receipts, maturity value, and the time period from purchase date to maturity, stated as a percentage on an annualized basis.
YTM at Market: The yield to maturity at market is the rate of return based on the current market value, the annual interest receipts, maturity value, and the time period remaining until maturity, stated as a percentage on an annualized basis. 22 Contra Costa County Library
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CITY COUNCIL MEETING
Special/Regular Meeting May 13, 2025
5:30 P.M. Council Chambers
4:00 P.M. - CLOSED SESSION
Mayor Bernal called the Closed Session to order at 4:00 P.M., and Acting City Clerk Rosales called the roll.
Present: Council Members District 1 Torres-Walker, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal
Absent: Council Member District 3 Freitas (arrived at 4:03 P.M.)
PLEDGE OF ALLEGIANCE
Mayor Bernal led the Pledge of Allegiance.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS – pursuant to California Government Code section 54956.8; Property: Lone Tree Golf Course, 4800 Golf Course Road, Antioch, CA 94531; Negotiating Parties: City of Antioch Negotiators: Bessie Marie Scott, City Manager, Derek Cole, Interim City Attorney, and Brad Helfenberger, Assistant City Manager; Antioch Public Golf, Incorporated Negotiator: Ronald Parish, General Manager; Under Negotiation: Terms of Payment.
2, CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to California Government Code section 54956.9(d)(1): Shornikov v. City of Antioch et al., Contra Costa Superior Court Case No. C24-03457.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant exposure to litigation pursuant to California Government Code section 54956.9(d)(2): One potential case.
PUBLIC COMMENTS - None
ADJOURN TO CLOSED SESSION
Mayor Bernal adjourned to Closed Session at 4:02 P.M.
Councilmember Freitas arrived after the adjournment to Closed Session at 4:03 P.M.
5:30 P.M. - SPECIAL MEETING/BUDGET STUDY SESSION
Mayor Bernal called the Special Meeting to order at 5:30 P.M., and City Clerk Rhodes called the roll.
A
06-10-25
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 2 of 15
Present: Council Members District 1 Torres-Walker, District 3 Freitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal
PLEDGE OF ALLEGIANCE
Mayor Bernal led the Pledge of Allegiance.
BUDGET STUDY SESSION
SM-1. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – ECONOMIC DEVELOPMENT (Continued from April 22, 2025)
Assistant City Manager Helfenberger introduced the Budget Study Session.
Economic Development Program Manager Sweet gave the Business Services Overview Economic Development PowerPoint presentation.
Councilmember Torres-Walker suggested that in the future, Council consider implementing a vacancy tax to address the issue of vacant residential and commercial properties, as well as undeveloped land. Furthermore, she indicated a desire to have a future discussion regarding the adoption of a local hire policy.
Council thanked Economic Development Program Manager Sweet for the presentation. They engaged in a discussion regarding the presentation and provided the following direction to staff:
Provide an update on the RFQ process for downtown Economic Development Add Council to the distribution list for the newsletter Clearly define business expenses and marketing/programming Reduce marketing/programming to approximately $250k
SM-2. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – CITY MANAGER (Continued from April 22, 2025)
In the absence of City Manager Scott, Assistant City Manager Helfenberger recommended SM- 2 be continued to a future meeting.
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council unanimously continued SM-2 to a future meeting.
MOTION TO ADJOURN SPECIAL MEETING/BUDGET STUDY SESSION
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council unanimously adjourned the Special Meeting at 6:12 P.M.
7:00 P.M. REGULAR MEETING
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 3 of 15
Mayor Bernal called the meeting to order at 7:00 P.M., and City Clerk Rhodes called the roll.
Present: Council Members District 1 Torres-Walker, District 3 Freitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal
PLEDGE OF ALLEGIANCE
Mayor Bernal led the Pledge of Allegiance.
CITY ATTORNEY TO REPORT OUT ON CLOSED SESSION
Special Counsel Elizabeth M. Fratarcangeli reported the City Council had been in Closed Session and gave the following report: #1 CONFERENCE WITH REAL PROPERTY NEGOTIATIONS, no reportable action, #2 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION, direction given to City Attorney to file a cross-complaint, by a 5-0 vote; and, #3 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, update provided to City Council; no reportable action.
PUBLIC COMMENTS
Councilmember Torres-Walker suggested that Mayor Bernal revisit the restriction of public comment time and reconsider having the City Clerk read the speaker rules which further limited the time allotted for public comments.
Mayor Bernal responded that the speaker rules had been in place for years and that the Council was now enforcing them in order to maintain a productive flow of business. Additionally, he noted there was also a designated time at the end of the meeting for the public to provide comments.
City Clerk Rhodes announced the speaker rules for the Council meeting.
Moises Riley spoke in support of a proclamation honoring cats.
Leslie May expressed concern about criminal activity in her neighborhood and noted delayed response to service requests. Additionally, she discussed potential violations of the Brown Act and Robert’s Rules of Order that occurred during an Antioch Police Oversight Commission (APOC) meeting and recommended that new commissioners review historical data before participating to ensure they are well-informed.
Kathryn Reza, Raley’s Center, discussed ongoing criminal activity in the area. Additionally, she suggested Council streamline the approval process for a new pad site location. She reported on an opportunity to place a mural on a wall at their shopping center, and proposed Council consider funding the project.
Jorge Garcia, Chavelita’s Taqueria, expressed concern for ongoing criminal activity in the Raley’s Shopping Center that had negatively impacted his business.
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 4 of 15
Margie Carrell discussed her complaints concerning certain City officials, an individual, and a local community group.
Krystle Brooks expressed concern about a delayed response from the Antioch Police Department (APD) to a recent incident at her home. Additionally, she requested that the City coordinate with non-profit organizations to provide outreach services for unhoused residents.
Velma Wilson thanked the APD and Forever Me Foundation for supporting and assisting her in hosting the Creating Your Brand Spring Into Action celebration.
Mayra advocated for a youth center in Antioch.
Melissa Case discussed the Commercial Infill Housing (CIH) overlay project near Buchanan and Somersville, expressing concern about the limited availability of commercial and retail projects in the area to support the needs of the residents.
Johnny Trizuto played a video of his arrest and discussed the charges that had been filed against him.
1. PROCLAMATIONS
• Be Kind to Animals Month, May 2025
• Mental Health Awareness Month, May 2025
• National Public Works Week, May 18-24, 2025
On motion by Councilmember Wilson, seconded by Councilmember Freitas, the City Council unanimously approved the Proclamations.
Due to technical difficulties, Mayor Bernal declared a recess at 7:36 P.M. The meeting reconvened at 7:43 P.M. with all Councilmembers present.
Michele Kuslits and members of Antioch Friends of Animal Services accepted and thanked the City Council for the Be Kind to Animals Month proclamation.
Terri Brown-Garrett, Family Justice Center, accepted and thanked the City Council for the Mental Health Awareness Month proclamation. She announced they would be starting a Mind, Power and Action cohort from 6:00 P.M. – 8:00 P.M. on May 14, 2025, at the Family Justice Center.
Director of Public Works/City Engineer Buenting, Lead Facility Maintenance Worker/President of the Antioch Public Works Association Strongman and his son RJ accepted and thanked the City Council for the National Public Works Week proclamation.
Mayor Bernal recognized former Director of Public Works/City Engineer Stan Davis in attendance this evening.
2. ANNOUNCEMENTS OF CIVIC AND COMMUNITY EVENTS
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 5 of 15
Velma Wilson announced the following civic and community events.
Memorial Day Ceremony – 10:00 A.M. on May 26, 2025, Oak View Memorial Park Memorial Day Pancake Breakfast - 8:00 A.M. March 26, 2025, Antioch Rivertown Veterans’ Lion’s Club
Memorial Day Free Lunch – following the ceremony at the VFW at Fulton Shipyard
Director of Public Safety and Community Resources Johnson announced the following civic and community event.
First Time Homebuyer Program Workshop - 6:00 P.M. – 7:30 P.M. on May 22, 2025, via Zoom
Gavin Payton announced the following civic and community event:
NAACP Youth Council Juneteenth Choir and Praise Dance Competition - 2:30 P.M. on June 21, 2025, at True Light Missionary Baptist Church
Police Chief Vigil announced the following civic and community events:
APD Activities League Texas Holdem Poker Tournament/Fundraiser - May 16, 2025 APD Bicycle Rodeo - May 24, 2025, at the Antioch Police Department
Jose Cardone announced the following civic and community event.
Poetry Open Mic - last Friday of every month at Wellness Healing Room
Mayor Bernal announced the following civic and community event.
Police Chief Vigil Swearing-In – 3:00 P.M. on May 27, 2025
3. ANNOUNCEMENTS OF BOARD AND COMMISSION OPENINGS
City Clerk Rhodes announced the following Board and Commission openings.
Board of Administrative Appeals
For more information and to apply, visit the City’s website.
CITY COUNCIL COMMITTEE REPORTS/COMMUNICATIONS
Councilmember Freitas provided a history of the Carnegie Library and reported on a tour he attended of the facility with Councilmember Torres-Walker. He expressed interest in Council discussing the rehabilitation of the building for use as a community room.
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 6 of 15
Councilmember Torres-Walker thanked Andrew Becker for informing her about Antioch’s history.
She also expressed appreciation to staff for maintaining the Carnegie Library property and spoke in support of reactivating the space to honor Antioch’s heritage and to serve as a community room. Additionally, she suggested Council consider rehabilitating other historical sites in Antioch.
Councilmember Freitas reported on his attendance at the Tri Delta meeting.
Councilmember Torres-Walker reported on her attendance at a Women’s Conference in San Francisco with Councilmember Wilson, City Manager Scott and Supervisor Burgis. She announced the following community meetings.
Green Empowerment Zone Meeting – 9:30 A.M. on May 16, 2025, in Martinez City/School Standing Committee Meeting – 1:30 P.M. on May 19, 2025, at the Antioch Unified School District Office
CDBG Standing Committee - 9:00 A.M. on May 21, 2025, in Council Chambers
Councilmember Torres-Walker also thanked everyone who had wished her a happy birthday and Public Works for installing traffic calming measures in her neighborhood. She encouraged youth to become involved in local government.
Councilmember Wilson announced Delta Diablo would be meeting on May 15, 2025. She reported on her attendance at several meetings in Washington DC with Councilmember Rocha, City Manager Scott, Brian Addington and Chief Vigil. She also reported on her attendance at the Influential Women’s dinner.
Councilmember Rocha reported on his attendance at meetings in Washington DC. He announced the Antioch Women’s Club was hosting free coffee socials for Veterans every Friday 10:00 A.M – 12:00 P.M. beginning May 23, 2025.
Mayor Bernal reported on his attendance at TRANSPLAN, Mayor’s Conference, Contra Costa County Transportation Plan Ad Hoc meeting, Rivertown Wine Walk and Artisan Fair, Antioch High School Open House and Delta 6.
MAYOR’S COMMENTS
Mayor Bernal reported on his attendance at the swearing-in ceremony for eight new APD officers. He expressed appreciation to Police Chief Vigil and Director of Human Resources Cortez for their efforts in the hiring process. He announced a Budget Study Session would take place on May 20, 2025, and encouraged community members to participate. He also noted that the Council had already held nine budget study sessions and thanked staff for their hard work.
4. PRESENTATION
Contra Costa Mosquito and Vector Control District Update Presented by Public Affairs Director Nola Woods
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 7 of 15
Leslie May inquired whether watering her plants might attract mosquitoes and asked if the County could spray for mosquitoes in Antioch. She also encouraged the County to issue fines to those who leave standing water on their properties.
Ms. Woods responded to inquiries from the public.
6. CONSENT CALENDAR
A. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES FOR APRIL 9, 2025
B. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 10, 2025
C. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES FOR APRIL 15, 2025
D. APPROVAL OF COUNCIL MEETING MINUTES FOR APRIL 22, 2025
E. APPROVAL OF COUNCIL SPECIAL MEETING/CLOSED SESSION MINUTES FOR MAY 12, 2025
F. APPROVAL OF COUNCIL WARRANTS
G. RESOLUTION NO. 2025/76 ARCTIC WOLF NETWORKS CYBERSECURITY
SERVICES AGREEMENT
H. RESOLUTION NO. 2025/77 APPROVING PROMENADE PHASE 5 IN-TRACT PUBLIC UTILITY IMPROVEMENTS, SUBDIVISION 9568 (P.W. 697-5)
I. RESOLUTION NO. 2025/78 APPROVING PROMENADE PHASE 6 IN-TRACT PUBLIC UTILITY IMPROVEMENTS, SUBDIVISION 9569 (P.W. 697-6)
J. RESOLUTION NO. 2025/79 CONSIDERATION OF BIDS FOR THE NEIGHBORHOOD TRAFFIC CALMING PROJECT (P.W. 282-19B)
K. RESOLUTION NO. 2025/80 CONSIDERATION OF ACCEPTANCE OF THE PTAP-26
AWARD NOTICE AND LOCAL MATCH FUNDING SUBMISSION FOR THE
PAVEMENT MANAGEMENT TECHNICAL ASSISTANCE PROJECT
L. RESOLUTION NO. 2025/81 AMENDMENT TO THE AGREEMENT WITH KARL NEEDHAM ENTERPRISES, INC. FOR THE WATER TREATMENT PLANT SOLIDS
HANDLING RENTAL EQUIPMENT
M. RESOLUTION NO. 2025/82 PURCHASE ORDER APPROVALS FOR ANNUAL WATER TREATMENT CHEMICAL PURCHASES IN THE AMOUNT OF $1,980,000
ANTIOCH CITY COUNCIL
Special/Regular Meeting
May 13, 2025 Page 8 of 15
N. RESOLUTION NO. 2025/83 APPROVING THE CLASS SPECIFICATIONS UPDATES
FOR THE MANAGEMENT BARGAINING UNIT WITH NO SALARY CHANGES
O. REJECTION OF CLAIM: JOSE EFREN GRAJEDA
On motion by Councilmember Wilson, seconded by Councilmember Rocha, the City Council unanimously approved the Council Consent Calendar with the exception of Item J, which was removed for further discussion.
Item J – Assistant City Manager Helfenberger introduced Consent Calendar Item J.
Director of Public Works/City Engineer Buenting presented the staff report dated May 13, 2025, recommending the City Council adopt the resolution.
Melissa Case thanked staff for the comprehensive report.
Leslie May advocated for Traffic Calming Projects on James Donlon Blvd. and West 10th Street.
Erika Raulston and Mayra advocated for a Neighborhood Traffic Calming Project in their neighborhood.
In response to the public and Council, Director of Public Works/City Engineer Buenting explained the process for prioritizing Neighborhood Traffic Calming Projects. He confirmed projects approved for Sycamore Drive, James Donlon Blvd. and West 10th Street would be completed.
Councilmember Freitas requested staff provide Council with the list of the traffic calming project requests and funds available for the program.
On motion by Councilmember Freitas, seconded by Councilmember Rocha the City Council unanimously approved Consent Calendar Item J.
COUNCIL REGULAR AGENDA
6. ANTIOCH POLICE OVERSIGHT COMMISSION APPOINTMENT FOR ONE PARTIAL- TERM VACANCY EXPIRING NOVEMBER 2025
Assistant City Manager Helfenberger presented the staff report dated May 13, 2025, recommending Council adopt a resolution approving the Mayor’s appointment of Joseph Mitchell to the Antioch Police Oversight Commission for the partial-term vacancy expiring November 2025.
Erika Raulston, Reimagine Antioch, Gavin Payton, NAACP, Dr. Kimberly Payton, President of the East County NAACP, and an unidentified speaker, expressed opposition to the appointment of Joseph Mitchell to the APOC, noting that comments he made on his personal social media account were a concern.
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Special/Regular Meeting
May 13, 2025 Page 9 of 15
Melissa Case shared her personal interactions with Mr. Mitchell and expressed support for appointing him to the APOC.
Nichole Gardner encouraged Council to consider the importance of focusing on the community members who needed healing.
Joseph Mitchell explained that the negative comments made about him were unfounded and that his social media posts had been taken out of context. He spoke about his character, his commitment to public service, and his desire to foster the restoration of public trust.
Councilmember Torres-Walker reflected on her past experiences with social media, highlighting how personal experiences can be used against someone without understanding their core values. She expressed her hope for the success of the APOC and for Mr. Mitchell to have the opportunity to serve and demonstrate that his values are aligned with those of the City.
A motion was made by Councilmember Torres-Walker, seconded by Councilmember Freitas to adopt a resolution approving the Mayor’s appointment of Joseph Mitchell to the Antioch Police Oversight Commission for the partial-term vacancy expiring November 2025.
Councilmember Freitas spoke about Mr. Mitchell’s character and his years of volunteer work.
He addressed the challenges associated with social media and noted that this appointment was partial, and Mr. Mitchell’s actions would be closely scrutinized. He also recognized Councilmember Torres-Walker for making the motion to appoint Mr. Mitchell.
Councilmember Torres-Walker encouraged Mayor Bernal to follow up with the Commissioners to ensure that their individual biases were not influencing the process.
Councilmember Rocha expressed support for giving people the opportunity to demonstrate who they are and emphasized the importance of making decisions based on actions.
Councilmember Wilson encouraged Mr. Mitchell to serve as a positive bridge for the community.
RESOLUTION NO. 2025/84
A vote taken on the previous motion to adopt the resolution passed unanimously.
Mayor Bernal declared a recess at 9:50 P.M. The meeting reconvened at 10:01 P.M. with all Councilmembers present.
7. CITY COUNCIL REQUESTED DISCUSSION ITEM – ASSISTANCE TO THE ANTIOCH
HISTORICAL SOCIETY
Assistant City Manager Helfenberger presented the staff report dated May 13, 2025, recommending the City Council discuss and provide direction to City staff.
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Special/Regular Meeting
May 13, 2025 Page 10 of 15
Dwayne Eubanks gave an overview of the First Congregational Church Bell Project and requested Council consider a full or partial waiver of permit fees to advance the project.
Councilmember Freitas disclosed that he was a lifetime member of the Antioch Historical Society and reported that Mr. Davis had contacted him regarding the possibility of the City waiving approximately $2,200 in permit fees.
Councilmember Rocha stated he worked at the Museum and supported the historical aspect of this project.
Mr. Eubanks reported that the total estimated cost for the project was approximately $96,000, and they had just begun their fundraising campaign, having received approximately $27,000.
On motion by Councilmember Freitas, seconded by Councilmember Rocha the City Council unanimously directed staff to waive the permit fees for the project of approximately $2200.00 for the First Congregational Church Bell Project.
8. RENAMING OF THE MAYORS APPRENTICESHIP PROGRAM (M.A.P.)
Assistant City Manager Helfenberger introduced Regular Agenda Item #8.
Director of Public Safety and Community Resources Johnson presented the staff report dated May 13, 2025, recommending the City Council adopt a resolution approving a name change of the Mayor’s Apprenticeship Program (M.A.P.) to [insert name after approval]. She reported the youth had discussed the name change and proposed the following options: Ready, Inspire, Success and Empower (RISE), Growth, Resilience, Initiative and Tenacity (GRIT) and Skills, Opportunity, Access and Resilience (SOAR). She noted if Council wished to retain the MAP acronym it could be changed to represent Motivate, Advance and Prosper.
Councilmember Freitas suggested Director of Public Safety and Community Resources Johnson involve the Public Information Officer (PIO) in the youth’s logo design efforts.
RESOLUTION NO. 2025/85
On motion by Councilmember Rocha, seconded by Councilmember Wilson the City Council unanimously adopted a resolution approving a name change of the Mayor’s Apprenticeship Program (M.A.P.) to Skills, Opportunity, Access and Resilience [SOAR].
9. RESOLUTION APPROVING A MASTER LEASE AGREEMENT WITH RUDRAM LLC
FOR THE ENCAMPMENT RESOLUTION FUND INTERIM HOUSING PROGRAM
Assistant City Manager Helfenberger introduced Regular Agenda Item #9.
Director of Public Safety and Community Resources Johnson presented the staff report dated May 13, 2025, recommending the City Council adopt a resolution approving a Master Lease Agreement with Rudram LLC in the amount of $1,800,000 for the Executive Inn Motel property
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Special/Regular Meeting
May 13, 2025 Page 11 of 15
for the period of July 1, 2025 through December 31, 2026, for use as an interim housing program site for individuals experiencing homelessness and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.
Melissa Case thanked Director of Public Safety and Community Resources Johnson for the comprehensive presentation and suggested that, in the future, the details of the project be included in the staff report. Additionally, she encouraged the City to consider negotiating the rate with the Executive Inn Motel.
Nichole Gardner gave a history of the City’s interim housing program at the Executive Inn and spoke in support of approving the resolution.
Andrew Becker expressed concern that both bids were not included in the staff report. He reported that he had met with various stakeholders and that ERF funding was being considered in combination with a Homekey opportunity; however, the City chose to award the contract to another entity with a higher bid. He requested that the item be tabled until more context could be provided.
Krystal Brooks spoke in support of continuing the Executive Inn Interim Housing Program.
Councilmember Freitas suggested that, in the future, the City consider build a permanent facility to contain costs. He requested that Council receive regular reports on the progress of the program.
Councilmember Torres-Walker commented that this should have been a Homekey conversation leveraging state and federal dollars to complement encampment resolution funds for long-term, more sustainable solutions. Additionally, she voiced her concern that both bids were not included in the staff report.
Councilmember Rocha reported that he had received communications from residents concerned about the unhoused community in the Devpar Ct./Sunset Drive area, and this funding was targeted to assist those living in that encampment. He discussed potential opportunities to leverage funds to develop a city-owned property for a long-term shelter.
A motion was made by Councilmember Freitas and seconded by Councilmember Torres-Walker to adopt the resolution approving a Master Lease Agreement with Rudram LLC in the amount of $1,800,000 for the Executive Inn Motel property for the period of July 1, 2025 through December 31, 2026, for use as an interim housing program site for individuals experiencing homelessness and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney with the following direction to staff:
Develop a form to measure success
Provide quarterly reports to Council every 90 days commencing July 1, 2025 Investigate permanent solutions for homeless housing and services
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Special/Regular Meeting
May 13, 2025 Page 12 of 15
In response to Mayor Bernal and Councilmember Torres-Walker, Director of Public Safety and Community Resources Johnson reviewed the ERF grant guidelines and program timeline.
Councilmember Torres-Walker requested an update on the formation of the Unhoused Ad Hoc Committee and Unhoused Task Force, as well as presentations on the Point in Time Count, Homekey, and information the City received from the Department of Housing.
RESOLUTION NO. 2025/86
A vote taken on the previous motion passed unanimously.
On motion by Councilmember Freitas, seconded by Councilmember Torres-Walker the City Council extended the meeting to 11:30 P.M.
10. SEWER SYSTEM MANAGEMENT PLAN UPDATE 2025
Assistant City Manager Helfenberger presented Regular Agenda item #10.
Councilmember Freitas stated he had requested this item come back as a regular agenda item and following his review of the staff report, he would support adopting the resolution.
RESOLUTION NO. 2025/87
On motion by Councilmember Freitas, seconded by Councilmember Torres-Walker the City Council unanimously adopted a resolution approving the Sewer System Management Plan Update 2025 as mandated by the State Water Resources Control Board and authorize staff to certify the approved update using the State Water Resources Control Board Electronic Reporting System.
11. APPROVAL OF AGREEMENT WITH MS INVESTIGATIVE SERVICES AND CONSULTING, LLC. FOR UNITED STATES DEPARTMENT OF JUSTICE (USDOJ) – REQUIRED CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $250,000
ANNUALLY, WITH AUTHORIZATION FOR OPTIONAL EXTENSIONS
Assistant City Manager Helfenberger introduced Regular Agenda Item #11.
Executive Consultant Addington presented the staff report dated May 13, 2025, recommending the City Council adopt a resolution: 1) Approving a Professional Services Agreement with MS Investigative Services and Consulting, LLC to serve as the Consultant pursuant to the Agreement with the United States Department of Justice (USDOJ), in an amount not to exceed $250,000 annually for a term of three years; 2) Authorizing the City Manager to execute the Professional Services Agreement, in a form approved by the City Attorney; and 3) Should the USDOJ require services beyond the initial three-year term, direct the City Manager to return to the City Council to seek authorization and approval of an amendment to the Professional Services Agreement to provide for a fourth and/or fifth year, at an annual amount not to exceed $250,000.
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Special/Regular Meeting
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Michael Keough, Assistant United States Attorney on behalf of the Department of Justice Northern District of California, stated Executive Consultant Addington appropriately outlined the process, noting that the settlement agreement required mutual consent between the City and the USDOJ to select a consultant. He reported the United States expressed the opinion that Mr.
Sappal and his firm were an excellent choice for this role.
Manjit Sappal, MS Investigative Services and Consulting, LLC provided a history of his policing experience in Contra Costa County and expressed that this role presented a great opportunity to collaborate with the community, APOC, and APD to implement sustainable changes that would benefit the community.
Councilmember Freitas commented that background information and the scope of work should have been included in the staff report.
In response to Councilmember Freitas, Mr. Sappal stated that he had not monitored settlement agreements or worked directly with the USDOJ; however, much of his work focused on evaluating, implementing, and providing training to various organizations.
Lynette Hart reported 21st Century Policing submitted their proposal to conduct the USDOJ- related work and she provided a background of their organization. She reported that they did not receive an interview, and the City did not acknowledge receipt of their proposal. Additionally, she noted that another Police Chief had contacted her to inform her that they also submitted their proposal on time but did not receive an interview. She requested that the Council table this item to gain a clearer understanding of the RFP process.
Executive Consultant Addington reported that fourteen applications were ranked by the USDOJ, with the City agreeing with their top six choices. He confirmed that they had not received a bid from 21st Century Policing. He noted that another consultant claimed to have submitted a proposal that was not received by the City, as it was caught in the City’s cybersecurity system, and he could not verify if other proposals were similarly affected. He explained that the City Attorney’s office indicated that the City did not have a legal obligation to change their cyber security system. He noted there had also been discussion about Mr. Sappal’s lack of prior work with the USDOJ, though he was the top-scoring candidate based on five evaluation factors. He further noted the agreement specified a 90-day timeline, which was 40 days overdue, but in consultation with the USDOJ, it was understood that the item would be brought before Council for consideration this evening.
Councilmember Freitas expressed concern that the City had chosen a firm that had no experience in monitoring consent decrees or settlements.
Michael Keough clarified that the USDOJ's evaluation criteria focused on experience with police practices in this community, which Mr. Sappal possessed.
Executive Consultant Addington explained that the scope of services was outlined in the Memorandum of Agreement (MOA), and the same scope would be included in the professional services agreement.
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May 13, 2025 Page 14 of 15
Mr. Sappal provided a brief overview of his work in other communities and highlighted his success in addressing their needs.
On motion by Councilmember Wilson, seconded by Councilmember Rocha the City Council unanimously extended the meeting to 11:40 P.M.
Councilmember Rocha stated that based on the presentation he trusted those who made the recommendation to select MS Investigative Services.
A motion was made by Councilmember Rocha, seconded by Councilmember Wilson to adopt a resolution: 1) Approving a Professional Services Agreement with MS Investigative Services and Consulting, LLC to serve as the Consultant pursuant to the Agreement with the United States Department of Justice (USDOJ), in an amount not to exceed $250,000 annually for a term of three years; 2) Authorizing the City Manager to execute the Professional Services Agreement, in a form approved by the City Attorney; and 3) Should the USDOJ require services beyond the initial three-year term, direct the City Manager to return to the City Council to seek authorization and approval of an amendment to the Professional Services Agreement to provide for a fourth and/or fifth year, at an annual amount not to exceed $250,000.
In response to Councilmember Wilson, Executive Consultant Addington stated that he had no contact with anyone from 21st Century Policing and had not seen their proposal. He explained that he had used the terms "consultant" and "monitor" interchangeably.
In response to Councilmember Freitas, Interim City Attorney Cole stated that Council approving the resolution as recommended aligned with the City’s process. He mentioned that his office would review the draft agreement, and it would include a termination clause. Additionally, exhibit “A” to the agreement would specify the scope of work as outlined in the MOA.
Executive Consultant Addington added that the MOA detailed nine items outlining the scope of work required of the consultant. He also stated that the agreement would specify an hourly rate.
RESOLUTION NO. 2025/88
A vote taken on the previous motion to adopt the resolution passed unanimously.
On motion by Councilmember Rocha, seconded by Councilmember Torres-Walker the City Council unanimously extended the meeting to 12:00 A.M.
PUBLIC COMMENT
Lynette Hart discussed her dedication to the community and encouraged Council to due their due diligence.
Andrew Becker gave a history of Homekey opportunities and expressed concern that the City was going to miss another deadline.
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Special/Regular Meeting
May 13, 2025 Page 15 of 15
STAFF COMMUNICATIONS - None
COUNCIL COMMUNICATIONS AND FUTURE AGENDA ITEMS
Councilmember Wilson requested staff agendize a discussion on historical sites in Antioch.
Councilmember Rocha requested an update on the City’s policy regarding virtual participation in Council meetings.
Assistant City Manager Helfenberger responded that he would send Council the established policy.
Councilmember Torres-Walker reported the City adopted a resolution prohibiting zoom participation during City meetings and spoke in support of bringing the zoom option back. She also requested Council schedule a special meeting to discuss Homekey.
ADJOURNMENT
On motion by Councilmember Wilson, seconded by Councilmember Torres-Walker the City Council unanimously adjourned the meeting at 11:53 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
CITY COUNCIL MEETING
SPECIAL MEETING/BUDGET STUDY SESSION
Special Meeting May 20, 2025
5:30 P.M. Nick Rodriguez Community Center
5:30 P.M. – SPECIAL MEETING/BUDGET STUDY SESSION
Mayor Bernal called the Special Meeting to order at 5:33 P.M., and City Clerk Rhodes called the roll.
Present: Council Members District 1 Torres-Walker, District 3 Freitas, District 4 Wilson, and Mayor Bernal
Absent: Mayor Pro Tem (District 2) Rocha
PLEDGE OF ALLEGIANCE
Mayor Bernal led the Pledge of Allegiance.
BUDGET STUDY SESSION
1. FISCAL YEAR 2025-27 BUDGET DEVELOPMENT – GENERAL FUND City Manager Scott presented the staff report dated May 20, 2025, recommending the City Council provide feedback and direction on the General Fund budget models presented.
Model 1
Finance Director Merchant presented the General Fund Budget - Model 1, and City Manager Scott presented Model 1 mitigation and impacts.
The City Council engaged in a discussion regarding the presentation and provided the following direction to staff which included:
Include allocation for succession planning in the Finance Department
Model 2
Finance Director Merchant presented the General Fund Budget - Model 2, and City Manager Scott presented Model 2 mitigation and impacts.
The City Council engaged in a discussion regarding the presentation and provided the following direction to staff which included:
Provide costs associated with contractors performing the duties of the Senior Engineer and Assistant Engineer
Remove - Public Works – Reducing landscape expenditures by $1M in each fiscal year B
06-10-25
ANTIOCH CITY COUNCIL
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May 20, 2025 Page 2 of 4
Model 3
Finance Director Merchant presented the General Fund Budget - Model 3, and City Manager Scott presented Model 3 mitigation and impacts.
The City Council engaged in a discussion regarding the presentation and provided the following direction to staff which included:
Hire the Community Development Director first so they could hire the Senior Economic Development Program Manager
Mayor Bernal stated he did not support adding any new positions; however, he would consider the grant writer to the extent they create enough revenue, to be a net positive.
Models 4 and 5
Finance Director Merchant presented the General Fund Budget - Models 4 and 5, and City Manager Scott presented Models 4 and 5 mitigation and impacts.
The City Council engaged in a discussion regarding the presentation and provided the following direction to staff which included:
Remove employee furloughs from consideration
Provide the financial impact of fully staffing every department
Additional Budget Considerations
Public Works Budget
Additional Street Sweeping Services – bring item back with full Council for consideration Part-time help for Facilities Maintenance Division – include a place holder Fleet Vehicle and Equipment Purchases – add to the vehicle replacement fund
Public Safety and Community Resources – Environmental Resources
Climate Action and Resilience Plan (CARP) – bring item back with the proposed numbers and funding recommendations
Non-Departmental Budget
Chinese History Project – return funds to the reserves Non-profit Capacity Building Grants – return funds to reserves and bring back parameters for a citywide process
ANTIOCH CITY COUNCIL
Special Meeting
May 20, 2025 Page 3 of 4
Other
Vehicle Replacement Fund Set Aside – include in budget and bring back presentation on service needs and anticipated costs for future years
Additional Discussion
Continue making fully amortized payments and provide updated costs for OPEB Bring back financial impact of freezing general fund vacancies except for APD, Code Enforcement and other essential positions
Provide revenue projections for the Master Fee Schedule increases Direction to go to a one-year budget with monthly reports to Council
Mayor Bernal announced that the City remains at an approximate $10 million deficit, and further deliberation will be necessary to identify strategies for reducing that amount.
Public Comment
Youth Services Network Manager Cabral representing the City of Antioch’s Management Bargaining Unit discussed the importance of sustaining operations and the workforce. She expressed concern for the furlough proposals and discussed the negative impacts of this direction. She also expressed concern that the proposals were made public prior to bargaining units being consulted. She requested Council adopt the model that upholds service to the public and wellbeing of those who would be served.
Bruce Cooke Jr., Public Works, Brian Connelly Water Treatment Plant, Eric Strongman, Stacy McPherson, David Wilson, Water Treatment Plant, David Davi, Corey Johnston, Public Works, Warren Spohn, Public Works, and Todd Northam expressed concern that Council was considering budget models with furloughs that would negatively impact employees and city services. Several speakers suggested working with the employees to develop viable solutions.
Leslie May spoke in opposition to furloughs and reducing the budget for the Angelo Quinto Crisis Response Team (AQCRT). She questioned what the City had paid out in lawsuits.
Melissa Case spoke in support of hiring a Chief of Staff in the City Manager’s department and Senior Economic Development Program Manager. She encouraged Council to reach out to the community for help and commended the employees who performed park maintenance.
Councilmember Torres-Walker requested staff provide the following:
Encampment enforcement expenditures
Case settlements
Overtime costs
Breakdown of ARPA funding
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May 20, 2025 Page 4 of 4
She stated that, along with Councilmember Freitas, they had advocated for this discussion to take place during a Budget Study Session, and she noted it was unfortunate that the employees were not included in the conversations. She discussed Council and staff’s efforts to remain transparent throughout the Budget process.
Councilmember Wilson thanked those in attendance this evening and apologized for not including the bargaining units in the budget discussions. She stated she would not support any furloughs and discussed the need to work with the employees to identify long-term solutions.
She encouraged the employees to reach out to Council and remain a part of the conversation.
Councilmember Freitas attributed the success of the City to its dedicated employees. He explained that the City was in a budget crisis and Council was attempting to address this matter and bring back pride in the community. He encouraged City Manager Scott to meet with the unions and encouraged the employees to become part of the conversation.
Mayor Bernal thanked everyone in attendance this evening. He reported Council had held several Budget Study Sessions and next week they would be reviewing the City Manager’s Budget and the CIP. He noted they wanted a thorough process to ensure everyone was aware of the challenges in balancing the budget. He noted a one-year budget with monthly updates would allow Council to move forward with all information needed to make informed decisions.
He encouraged the employees and public to remain involved in the budget process.
ADJOURNMENT
Mayor Bernal adjourned the meeting at 7:50 P.M.
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
CITY COUNCIL MEETING
SPECIAL MEETING
Special Meeting May 22, 2025
6:30 P.M. Council Chambers
6:30 P.M. – SPECIAL MEETING
Mayor Bernal called the Special Meeting to order at 6:3 1 P.M., and Assistant City Clerk Garcia called the roll.
Present: Council Members District 1 Torres -Walker, District 3 Freitas, District 4 Wilson, Mayor Pro Tem (District 2) Rocha and Mayor Bernal
PLEDGE OF ALLEGIANCE
Mayor Bernal led the Pledge of Allegiance.
BUDGET STUDY SESSION
1. RESOLUTION APPROVING THE SUBMISSION OF AN APPLICATION WITH CALIFORNIA SUPPORTIVE HOUSING FOR THE HOMEKEY+ PROGRAM
City Manager Scott presented the staff report dated May 22, 2025 recommending the City Council adopt a resolution approving the submission of an application with California Supportive Housing for the HomeKey + Program and designate City Manager to execute commitments for city capital match up to $750,000 and operating subsidy up to $1,200,000 annually for 5 years with two five year extensions contingent on the property meeting the required HomeKey + guidelines and affordable housing regulatory agreement and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney.
A representative from California Supportive Housing and Andrew Becker gave the CSH Mahogany Housing Permanent Affordable Housing Solution PowerPoint presentation.
Melissa Case, Jacquelyn Higgins, Krystle Brooks, Nichole Gardner, Mary Lutz, Andrew Becker and an unidentified speaker spoke in support for the Council's approval of the HomeKey + Program application, emphasizing the importance of bringing vital programs and services to assist unhoused residents.
In response to Mayor Bernal, the CSH representative explained that for the Homekey application, the City must demonstrate a viable project lasting at least 15 years, with a commitment of up to $1.2 million annually for that period . He reported the project involved 119 units, with 60 to 85 allocated for housing, while the remaining units would serve as offices for case and property management or be converted into common meeting spaces. Some leftover units may be repurposed as a hotel or other housing needs and t he final number of units dedicated to the project will be decided by May 30, 2025. He confirmed efforts to secure
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Special Meeting
May 22, 2025 Page 2 of 4
additional federal resources were underway and this would be a 55 -year commitment to the property by his company. He reported while earlier discussions included County -provided in- kind services like case management, they are now exploring whether funding would be offered.
He stated ERF funding may support individuals transitioning from the Executive Inn program into this housing. He confirmed this program was housing-first, primarily serving Antioch residents based on local Point-In-Time (PIT) data, and once finalized, support from stakeholders will be sought. He commented that the County’s CORE and service providers w ould determine who qualified for housing in these units.
Andrew Becker added that the City would use the County’s Coordinated Entry System alongside H3 for housing placements. He also mentioned the County ha d committed to providing a letter of support for the Homekey project and was open to discussions regarding potential financial support.
The CSH representative stated he would collaborate with City Manager Scott to provide the City Council with the project's pro forma and cash flow details. Additionally, he mentioned that their organization had been operating as a non-profit for three years.
Councilmember Freitas stated addressing homelessness was one of his top priorities when running for office. He emphasized not moving forward could worsen the homelessness crisis and increase public pressure for action. He highlighted that this initiative offer ed a potential permanent solution to assist the unhoused for the next 55 years. Expressing confidence in the City's ability to manage the budget, he affirmed his support for the application and his intention to review the pro forma to make an informed decision on how to proceed.
Councilmember Torres-Walker expressed gratitude to those who showed her the encampments, helping her understand these areas as communities, and thanked Andrew for his commitment to this process. She stated she understood the budgetary risk but emphasized that the City had missed several previous opportunities to apply for Homekey in the past. She noted that most individuals at Delta Landing and the Executive Inn were Antioch unhoused residents, and given the high PIT counts and the presence of their own C ORE team, she was confident that the residents at this site would also be Antioch unhoused individuals. She pointed out that the City had spent significant funds through the Antioch Police Department, Public Works, Antioch CORE team, and contractors to clean up encampments, and supporting this permanent solution would likely be less costly. She agreed that efforts should be made to find alternative funding sources to reduce the financial burden on Antioch, highligh ting that homelessness was a regional issue requiring broader support.
The CSH representative stated if the City’s application was approved, they could seek federal, state and county funding opportunities.
Councilmember Rocha suggested that the City consider using Community Development Block Grant (CDBG) funds to help offset the costs of acquiring the property. He also requested that staff provide a list of ongoing affordable housing projects along with their completion timelines.
He mentioned that if th ose projects were delayed or c ould not proceed, their funds could
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May 22, 2025 Page 3 of 4
potentially be redirected to support this investment. He emphasized the importance of making a long-term commitment to assist those in the greatest crisis.
Councilmember Wilson thanked the speakers who provided comments this evening and Andrew Becker for his persistence. She stated she was pleased the County was involved in the process.
She requested that the provider give the City Council a report on the progress of the program.
She concluded by saying that this was a good investment for Antioch.
The CSH representative confirmed that he would work with City Manager Scott to review the application prior to submittal.
Mayor Bernal expressed appreciation to the presenter and Andrew Becker for their efforts on the project. He noted that encampment sweeps would continue for individuals in areas not deemed acceptable by the City. He stated that due to the ongoing budget deficit and financial constraints, he would not be able to support the application at this time.
A motion was made by Councilmember Torres-Walker to adopt the resolution.
City Manager Scott requested the motion included the following amendment to the resolution:
➢ Include the total amount of the application was up to $34,900,000
Councilmember Torres-Walker amended her motion as follows.
RESOLUTION NO. 2025/89
On motion by Councilmember Torres -Walker, seconded by Councilmember Wilson the City Council adopted a resolution approving the submission of an application with California Supportive Housing for the HomeKey + Program and designate d City Manager to execute commitments for city capital match up to $750,000 and operating subsidy up to $1,200,000 annually for 5 years with two five year extensions contingent on the property meeting the required HomeKey + guidelines and affordable housing regulatory agreement and authorizing the City Manager or designee to execute the Agreement in a form approved by the City Attorney with the following amendment to the resolution:
➢ Include the total amount of the application was up to $34,900,000.
The motion carried the following vote:
Ayes: Torres-Walker, Rocha, Wilson, Freitas Noes: Bernal
ADJOURNMENT
On motion by Councilmember Torres-Walker, seconded by Councilmember Rocha the City Council unanimously adjourned the meeting at 8:06 P.M.
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Special Meeting
May 22, 2025 Page 4 of 4
Respectfully submitted:
Kitty Eiden
KITTY EIDEN, Minutes Clerk
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of June 10, 2025
Honorable Mayor and Members of the City Council
SUBMITTED BY: Melissa Rhodes, City Clerk
Christina Garcia, CMC, Assistant City Clerk
RECOMMENDED ACTION
It is recommended that the City Council continue the Meeting Minutes of May 27, 2025 to the June 24, 2025 Council Meeting.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
SUBJECT: City Council Meeting Minutes of May 27, 2025
D
06-10-25
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of June 10, 2025
Honorable Mayor and Members of the City Council
SUBMITTED BY: Melissa Rhodes, City Clerk
Christina Garcia, CMC, Assistant City Clerk
SUBJECT: City Council Special Meeting/Budget Study
Session Minutes of May 28, 2025
RECOMMENDED ACTION
It is recommended that the City Council continue the Special Meeting/ Budget Study Session Minutes of May 28, 2025 to the June 24, 2025 Council Meeting.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
E
06-10-25
STAFF REPORT TO THE CITY COUNCIL
DATE:
TO:
Regular Meeting of June 10, 2025
Honorable Mayor and Members of the City Council
SUBMITTED BY: Melissa Rhodes, City Clerk
Christina Garcia, CMC, Assistant City Clerk
SUBJECT: City Council Special Meeting/Budget
Study Session Minutes of June 9, 2025
RECOMMENDED ACTION
It is recommended that the City Council continue the Special Meeting/ Budget Study Session Minutes of June 9, 2025 to the June 24, 2025 Council Meeting.
FISCAL IMPACT
None
DISCUSSION
N/A
ATTACHMENT
None.
Cg
F
06-10-25
100 General Fund
Non departmental
00419651 SENGA ENERGY LLC REFUND 7.51
00419731 IN SHAPE HEALTH CLUBS PAYROLL 393.98
00419740 LIFE INSURANCE COMPANY OF NA PAYROLL 5,597.69
00419747 MUNICIPAL POOLING AUTHORITY PAYROLL 782.13
00419756 OPERATING ENGINEERS LOCAL NO 3 PAYROLL 4,550. 00 00419761 PARS PAYROLL 6,659.29
00419777 STATE OF CALIFORNIA PAYROLL 120.00
00951270 ANTIOCH PD SWORN MGMT ASSOC PAYROLL 750.00
00951271 ANTIOCH POLICE OFFICERS ASSOCIATION PAYROLL 2 5,172.21 00951272 ANTIOCH PW EMPLOYEE'S ASSOC PAYROLL 2,555.00
00951280 NATIONWIDE RETIREMENT SOLUTIONS PAYROLL 47,04 6.34 00951288 NATIONWIDE RETIREMENT SOLUTION PAYROLL 34,933 .96 City Council
00419789 VERIZON WIRELESS DATA USAGE 157.71
City Attorney
00419590 COLE HUBER LLP CONSULTANT 22,996.34
00419636 OFFICE DEPOT INC OFFICE SUPPLIES 35.22
00419665 VERIZON WIRELESS DATA USAGE 157.41
00419688 ATKINSON ANDELSON LOYA RUUD & ROMO LEGAL SER VICES RENDERED 60.00 00419693 BERTRAND FOX ELLIOT OSMAN & WENZEL LEGAL SE RVICES RENDERED 2,332.50 00419743 LOZANO SMITH LLP LEGAL SERVICES RENDERED 520. 00 00419768 ROUSH, MICHAEL H LEGAL SERVICES RENDERED 8,70 0.00 00419792 ZOOM COMMUNICATIONS INC SUBSCRIPTION DUES 299 .80 00951249 BEST BEST AND KRIEGER LLP LEGAL SERVICES REN DERED 538.20 00951265 TELECOM LAW FIRM PC LEGAL SERVICES RENDERED 3 13.50 City Manager
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 5 ,379.31 00419659 THE INSIDE SOURCE, INC FURNITURE 13,927.69
00419665 VERIZON WIRELESS DATA USAGE 104.94
00419678 AMBIUS PLANT SERVICE 412.42
00419785 TRACY MILLER CONSULTING INC CONSULTANT 9,500. 00 00419789 VERIZON WIRELESS DATA USAGE 2,510.10
00951251 DELL COMPUTER CORP COMPUTER EQUIPMENT 1,138.5 4 00951266 TOWNSEND PUBLIC AFFAIRS INC CONSULTANT 12,500 .00 City Clerk
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 28.39 00419588 CITY CLERKS ASSOCIATION OF CALIFORNIA MEMBER SHIP DUES 500.00 00419636 OFFICE DEPOT INC OFFICE SUPPLIES 106.09
00419660 TOTAL RECALL CAPTIONING CLOSED CAPTIONING 2,9 18.13 00419675 ACCOUNTEMPS TEMP SERVICES 3,041.92
00419718 EIDEN, KITTY J MINUTES 5,212.50
00419789 VERIZON WIRELESS DATA USAGE 994.15
00951250 CIVICPLUS, LLC SOFTWARE 14,677.24
00951267 UBEO BUSINESS SERVICES COPIER 2,182.54
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
Finance Accounting
Prepared by: N. Acevedo
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
Human Resources
00419702 CALIF DEPARTMENT OF JUSTICE FINGERPRINTS 3,72 4.00 00419703 CANON FINANCIAL SERVICES COPIER LEASE 556.86
00419716 DIABLO LIVE SCAN LLC FINGERPRINTS 1,320.00
00419779 RETIREE RETIREMENT AWARD 300.00
00419780 STERICYCLE INC SHRED IT SERVICE 617.50
00419788 RETIREE RETIREMENT AWARD 300.00
00951283 RETIREE RETIREMENT AWARD 200.00
Economic Development
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 9 .67 00419665 VERIZON WIRELESS DATA USAGE 104.94
Finance Administration
00419789 VERIZON WIRELESS DATA USAGE 178.79
00951267 UBEO BUSINESS SERVICES COPIER 407.34
Finance Accounting
Finance Operations
00951267 UBEO BUSINESS SERVICES COPIER 1,319.46
Non Departmental
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 9 7.62 00419595 CONTRA COSTA COUNTY LIBRARY LEASE AGREEMENT 1 ,034.53 00419641 PACIFIC CREDIT SERVICES COLLECTION FEES 244.5 0 00419642 PACIFIC CREDIT SERVICES COLLECTION FEES 1,983 .83 00419730 HOME DEPOT, THE SUPPLIES 235.43
00419748 MUNICIPAL POOLING AUTHORITY PAYROLL 20,294.52
00419749 MUNICIPAL POOLING AUTHORITY PAYROLL 24,058.40
00419763 RAMBAR INC JULY 4TH KID ZONE 3,126.00
00951246 ALLIANT INSURANCE SERVICES WTP EARTHQUAKE PR EMIUM 77,708.82 00951247 AVENU 4TH QTR STARS 1,157.63
Public Works Administration
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 3 30.57 00419624 L ROMEROS RENTALS SUPPLIES 702.40
00419754 OFFICE DEPOT INC OFFICE SUPPLIES 28.59
00951267 UBEO BUSINESS SERVICES COPIER 192.59
Public Works Street Maintenance
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 33.97 00419653 SHARJO LLC ABATEMENT SERVICES 9,878.20
00419681 ANRAK CORPORATION ASPHALT GRINDING 15,200.00
00419683 ANTIOCH BUILDING MATERIALS PAVING ROCK 4,064. 10 00419701 C AND J FAVALORA TRUCKING INC TRUCKING 8,100. 00 00419709 CRESCO EQUIPMENT RENTALS & AFFILIATES FUEL 218.40 00419732 INTERSTATE SALES THERMO PLASTIC 9,658.00
00419750 NATEC INTERNATIONAL INC TRAINING 130.00
00419759 PACIFIC NORTHWEST OIL PAVING OIL 1,003.69
00419772 SCA OF CA LLC STREET SWEEPING 10,461.00
00419773 SHERWIN WILLIAMS CO PAINT SUPPLIES 270.25
00419781 SUBURBAN PROPANE PROPANE 596.26
00419791 ZAP MANUFACTURING INC STREET SIGNS 833.25
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
Public Works-Signal/Street Lights
00419685 AT AND T MCI MODEM 642.15
00419758 PACIFIC GAS AND ELECTRIC CO ELECTRIC 601.28
Public Works-Facilities Maintenance
00419604 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE 240. 00 00419628 M AND L OVERHEAD DOORS REPAIR SERVICES 1,631. 52 00419644 PEPPER INVESTMENTS INC MONTHLY MAINTENANCE 1, 060.00 00419648 ROBINS LOCK AND KEY LOCKSMITH SERVICES 921.82
00419685 AT AND T MCI MODEM 94.21
00419690 BAY AREA AIR QUALITY MANAGEMENT DIST PERMIT RENEWAL 873.00 00419730 HOME DEPOT, THE SUPPLIES 363.99
00419746 MSI FUEL MANAGEMENT INC SUPPLIES 245.79
00419789 VERIZON WIRELESS DATA USAGE 52.47
00951248 BAY CITIES PYROTECTOR ANNUAL TEST 2,630.00
Public Works-Parks Maint
00419571 ARBORICULTURAL SPECIALTIES, INC. TREE REMOVA L 6,980.00 00419603 DC ELECTRIC GROUP INC ELECTRICAL SERVICES 15, 580.00 00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 121,6 01.15 00419669 WEST COVINA WHOLESALE NURSERY LLC PLANTS 1,77 2.14 00419685 AT AND T MCI MODEM 159.60
00951252 EVERDE GROWERS PLANTS 3,695.67
Public Works-Median/General Land
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 95.93 00419570 ANTIOCH ACE HARDWARE SUPPLIES 29.61
00419571 ARBORICULTURAL SPECIALTIES, INC TREE REMOVAL 39,460.00 00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 25,66 3.84 00419685 AT AND T MCI MODEM 447.35
00419735 KAY PARK AND REC CORP PARK BENCH 1,629.66
00951263 SITEONE LANDSCAPE SUPPLY HOLDING LLC IRRIGAT ION SUPPLIES 728.12 Police Administration
00419569 AMIRI, JOSEPH EXPENSE REIMBURSEMENT 24.00
00419573 ARMSTRONG, KYLE ALEXANDER TRAINING PER DIEM 2 58.00 00419574 ARROWHEAD 24 HOUR TOWING INC EVIDENCE STORAG E 3,670.75 00419579 BPS TACTICAL INC. VESTS 1,783.83
00419584 CHANDLER, JOSEPH ANTHONY EXPENSE REIMBURSEME NT 88.00 00419592 CONCORD UNIFORMS LLC UNIFORMS 13,326.45
00419593 CONTRA COSTA COUNTY RANGE USE 425.00
00419598 COX, JOHN SPENCER TRAINING PER DIEM 258.00
00419599 CRIME SCENE CLEANERS INC BIO-HAZARD 130.00
00419606 EAN SERVICES LLC TRAINING RENTAL 2,433.62
00419610 FACHNER, DANIEL E TRAINING PER DIEM 460.00
00419611 FACHNER, DANIEL E TRAINING PER DIEM 320.00
00419612 FEDEX SHIPPING COSTS 55.61
00419615 GALLS LLC UNIFORMS 1,578.49
00419616 GRAHAM, AUSTIN JONATHAN TRAINING PER DIEM 258 .00 00419621 KENDALL, PRICE JULIUS TRAINING PER DIEM 320.0 0 00419622 KENDALL, PRICE JULIUS TRAINING PER DIEM 460.0 0 00419623 KOCH, MATTHEW T TRAINING PER DIEM 344.00
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00419625 LAMPI, LAURISSA CHRISTINE TRAINING PER DIEM 1 84.00 00419627 LOPEZ INVESTIGATIVE SERVICES BACKGROUNDS 2,58 1.00 00419633 NIEVES, RUDOLPH TRAINING PER DIEM 258.00
00419634 NJOROGE, JOSEPH NJIHIA TRAINING PER DIEM 460. 00 00419647 R GIORDANO CONSULTING & INVESTIGATIONS IA BA CKGROUND 4,195.62 00419654 SHRED IT INC SHREDDING SERVICES 144.36
00419661 TRANSUNION RISK & ALTERNATIVE DATA LEO DATA BASE 133.80 00419663 ULTIMATE TRAINING MUNITIONS INC TRAINING MUN ITIONS 5,212.95 00419666 VIGIL, JOSEPH TRAINING PER DIEM 1,290.00
00419670 WHITAKER, WILLIAM EXPENSE REIMBURSEMENT 130.0 0 00419671 WHITAKER, WILLIAM EXPENSE REIMBURSEMENT 138.0 0 00419684 ARROWHEAD 24 HOUR TOWING INC TOW SERVICES 716 .50 00419687 AT AND T MOBILITY DEPARTMENT CELL PHONES 9,75 5.60 00419695 BITTNER, DESMOND D EXPENSE REIMBURSEMENT 754. 71 00419699 BPS TACTICAL INC. VESTS 4,903.66
00419703 CANON FINANCIAL SERVICES COPIER LEASE 2,419.2 9 00419704 CARPENTER, RYAN C TRAINING PER DIEM 258.00
00419708 CONCORD UNIFORMS LLC UNIFORMS 1,686.91
00419710 CRIME SCENE CLEANERS INC BIO-HAZARD CLEANUP 2 60.00 00419720 FEDEX SHIPPING CHARGES 46.24
00419724 GAMEPOD COMBAT ZONE TRAINING 800.00
00419736 KNOX INVESTIGATIONS BACKGROUND 977.70
00419737 LARA, SHIRLEY NAYELLI TRAINING PER DIEM 276.0 0 00419738 LC ACTION POLICE SUPPLY AMMUNITION 8,828.05
00419739 LEXISNEXIS SUBSCRIPTION DUES 252.50
00419742 LOPEZ INVESTIGATIVE SERVICES BACKGROUND 2,500 .00 00419753 OCCUPATIONAL HEALTH CENTERS OF CA INC PRE-EM PLOYMENT PHYSCH 4,723.00 00419754 OFFICE DEPOT INC OFFICE SUPPLIES 79.18
00419762 PEDREIRA, NICCO TRAINING PER DIEM 258.00
00419771 SAVE MART SUPERMARKETS PD SUPPLIES 43.44
00419782 T JUNG INVESTIGATIONS BACKGROUNDS 1,819.60
00419789 VERIZON WIRELESS PATROL VEHICLE MODEMS 3,048. 68 00951268 WILLIAMS SCOTSMAN INC EVIDENCE STORAGE 478.74
00951275 FLYMOTION LLC DRONES 49,822.39
00951282 SAFESTORE INC EVIDENCE STORAGE 4,910.53
00951286 WILLIAMS SCOTSMAN INC EVIDENCE STORAGE 211.10
Police Prisoner Custody
00419596 CONTRA COSTA FIRE PROTECTION DISTRICT JAIL I NSPECTION 316.00 Police Community Policing
00419629 MARQUES, SHAWN LUIS TRAINING PER DIEM 1,376.0 0 00419783 TAWNEY, GREGORY K9 TRAINING 4,500.00
00951258 LEHR UPFITTER OPCO LLC PARTS 17,056.06
00951277 HUNT AND SONS LLC FUEL 88.46
00951283 EMPLOYEE ADVANCED DISABILITY PENSION 6,589.00
Police Investigations
00419605 DUFFY, ADAM JAMES EXPENSE REIMBURSEMENT 33.48
00419609 EWART, ASHLEY MARIE CHECK REPLACEMENT 355.66
00419652 SEROLOGICAL RESEARCH INSTITUTE EVIDENCE PROC ESSING 7,580.00 Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00419684 ARROWHEAD 24 HOUR TOWING INC EVIDENCE TOW 614 .00 00419686 AT AND T MCI CELL PHONE RECORDS 850.00
00419778 STATE OF CALIFORNIA FINGERPRINTS 976.00
00419784 THOMSON WEST CRIME ANALYSIS 1,900.00
00951279 NAPA SOLANO SART SART EXAM 2,400.00
PD Special Investigations Unit
00419601 CRYSTAL CLEAR LOGOS INC APPAREL 432.35
00419692 BECERRA, ARTURO MODESTO EXPENSE REIMBURSEMEN T 66.50 00419706 CLASSY GLASS TINTING VEHICLE TINT 1,000.00
00419751 NILSEN, ERIK ROBERT TRAINING PER DIEM 340.00
00419754 OFFICE DEPOT INC OFFICE SUPPLIES 152.14
Police Communications
00419575 AT AND T PHONES 65.32
00419591 COMCAST CONNECTION SERVICES 301.80
00419636 OFFICE DEPOT INC OFFICE SUPPLIES 229.77
00419646 PVP COMMUNICATIONS INC BATTERIES 55.12
00419685 AT AND T MCI MODEM 1,252.82
00419726 GLOBALSTAR USA SATELITE PHONE 270.12
00419733 INVERIS TRAINING SOLUTIONS INC RANGE REPAIR 1 ,865.92 00419752 NORTHERN COMMUNICATION SERVICES INC 911 CALL ROUTING 769.67 00419754 OFFICE DEPOT INC OFFICE SUPPLIES 734.57
Office Of Emergency Management
00419632 NAVIGATING PREPAREDNESS ASSOCIATES HAZARD MI TIGATION 3,820.95 00419645 PITTMAN, DOUGLAS MONTHLY SERVICES 3,750.00
00419659 THE INSIDE SOURCE, INC FURNITURE 21,809.16
00419685 AT AND T MCI MODEM 493.67
Police Facilities Maintenance
00419604 DREAM RIDE ELEVATOR ELEVATOR INSPECTIONS 80.0 0 00419644 PEPPER INVESTMENTS INC MONTHLY MAINTENANCE 22 2.00 00419657 SYSTEMS AND SPACE INC CABINETS 43,734.26
00419685 AT AND T MCI MODEM 305.53
00419690 BAY AREA AIR QUALITY MANAGEMENT DIST PERMIT RENEWAL 864.00 00419712 CSI ERGONOMIC FURNITURE, INC FURNITURES 1,789 .62 00951248 BAY CITIES PYROTECTOR QUARTERLY INSPECTION 51 5.00 Youth Network Services
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 2 6.84 00419600 CRUZ, ADHRYAN ANDREW TAN INTERNSHIP 864.00
00419664 VAUGHAN, HAMIDAH INTERNSHIP 864.00
00419673 YESENIA SANCHEZ INTERNSHIP 576.00
00419767 CHRISTINA ROLLEY INTERNSHIP 480.00
00419769 RR TRANSITIONAL HOUSING MAY INVOICE 3,386.80
00419786 ELSA ROMY TRUJILLO INTERNSHIP 352.00
00419789 VERIZON WIRELESS DATA USAGE 104.94
Housing and Homelessness
00419620 KATE BRISTOL CONSULTING PROFESSIONAL SERVICE S 1,800.00 00419789 VERIZON WIRELESS DATA USAGE 52.62
PSCR Administration
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 6 72.18 Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00419789 VERIZON WIRELESS DATA USAGE 52.62
Community Development Administration
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 4 41.72 00419602 DAS - DEVELOPMENT ADVISORY SERVICES CONSULTA NT 13,320.00 00419789 VERIZON WIRELESS DATA USAGE 52.47
Community Development Land Planning Services
00419718 EIDEN, KITTY J PROFESSIONAL SERVICES 300.00
00419789 VERIZON WIRELESS DATA USAGE 106.16
CD Code Enforcement
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 3 72.73 00419581 CACEO MEMBERSHIP DUES 220.00
00419601 CRYSTAL CLEAR LOGOS INC APPAREL 349.00
00419656 STATE CONTROLLERS OFFICE FTB OFFSETS 2024 22. 75 00419725 GBA STORAGE, LLC MONTHLY STORAGE FEE 260.00
00419789 VERIZON WIRELESS DATA USAGE 15,585.70
PW Engineer Land Development
00419617 HAWTHORN VENTURES LLC UNIFORMS 112.86
00419665 VERIZON WIRELESS DATA USAGE 38.01
00419685 AT AND T MCI MODEM 62.29
00419698 BLUEBEAM INC PROFESSIONAL SERVICES 1,650.00
00419789 VERIZON WIRELESS DATA USAGE 52.62
00951267 UBEO BUSINESS SERVICES COPIER 123.33
Community Development Building Inspection
00419651 SENGA ENERGY LLC REFUND 257.87
00419789 VERIZON WIRELESS DATA USAGE 230.10
Capital Imp. Administration
00419698 BLUEBEAM INC PROFESSIONAL SERVICES 1,650.00
00419789 VERIZON WIRELESS DATA USAGE 52.47
00951267 UBEO BUSINESS SERVICES COPIER 250.40
00951285 UBEO BUSINESS SERVICES COPIER 406.91
204 California Volunteers Grant Fund
S.O.A.R
00419770 RUBICON PROGRAMS INC FEB INVOICE MAP/YSC 5,47 8.06 206 American Rescue Plan Fund
S.O.A.R
00419770 RUBICON PROGRAMS INC MAR INVOICE MAP/ARPA 10, 633.89 Non Departmental
00419576 BAY AREA COMMUNITY SERVICES INC BRIDGE HOUSI NG SVCS 104,538.11 209 RMRA Fund
Streets
00419696 BKF ENGINEERS INC PROFESSIONAL SERVICES 26,7 60.88 212 CDBG Fund
CDBG
00419585 CHOICE IN AGING REIMBURSEMENT 2,499.00
00419637 OPPORTUNITY JUNCTION REIMBURSEMENT 16,668.34
213 Gas Tax Fund
Streets
00419758 PACIFIC GAS AND ELECTRIC CO ELECTRIC 221.69
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
214 Animal Services Fund
Animal Services
00951268 WILLIAMS SCOTSMAN INC STORAGE 427.28
219 Recreation Fund
Non departmental
00419640 ORTEGA, MARIA REIMBURSEMENT 500.00
Nick Rodriguez Community Cent
00419644 PEPPER INVESTMENTS INC MONTHLY MAINTENANCE 22 2.00 00419685 AT AND T MCI MODEM 76.86
00419703 CANON FINANCIAL SERVICES COPIER LEASE 287.28
00419754 OFFICE DEPOT INC OFFICE SUPPLIES 49.87
00419755 OG CHARTER AND TOURS LLC AHM TRANSPORTATION 2 00.00 00951248 BAY CITIES PYROTECTOR QUARTERLY INSPECTION 51 5.00 00951267 UBEO BUSINESS SERVICES COPIER 1,243.08
00951269 BRADY INDUSTRIES JANITORIAL SUPPLIES 3,535.71
00951287 BRADY INDUSTRIES JANITORIAL SUPPLIES 924.22
Recreation Sports Programs
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 5 52.44 00419580 BSN SPORTS SUPPLIES 256.83
00419665 VERIZON WIRELESS DATA USAGE 39.02
00419685 AT AND T MCI MODEM 31.92
00419691 BE EXCEPTIONAL PROFESSIONAL SERVICES 384.00
00419700 BSN SPORTS SUPPLIES 338.04
Recreation-Comm Center
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 ,631.05 00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,748 .42 00419685 AT AND T MCI MODEM 33.18
00419691 BE EXCEPTIONAL PROFESSIONAL SERVICES 4,368.00
00419717 DUGAND, KARINA PROFESSIONAL SERVICES 226.80
00951248 BAY CITIES PYROTECTOR QUARTERLY INSPECTION 51 5.00 00951259 LSA ASSOCIATES INC BURROWING OWL MONITORING 2 00.00 00951267 UBEO BUSINESS SERVICES COPIER 1,083.66
Recreation Water Park
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 ,143.27 00419587 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES 4 0.88 00419618 ICEE COMPANY, THE CONCESSIONS SUPPLIES 1,656. 48 00419639 ORIGINAL WATERMAN UNIFORMS 2,604.07
00419644 PEPPER INVESTMENTS INC MONTHLY MAINTENANCE 54 3.00 00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,569 .33 00419679 AMERICAN RED CROSS MEMBERSHIP DUES 392.00
00419685 AT AND T MCI MODEM 186.86
00419707 COMMERCIAL POOL SYSTEMS INC C02 TANK RENTAL 8 0.34 00419730 HOME DEPOT, THE SUPPLIES 94.00
00419775 SPLASH RADIO LLC ADVERTISEMENT 60.41
00419789 VERIZON WIRELESS DATA USAGE 1,170.59
00419790 WEBSTAURANT STORE INC, THE CONCESSIONS 913.42
00951248 BAY CITIES PYROTECTOR QUARTERLY INSPECTION 51 5.00 00951257 KNORR SYSTEMS INC CHEMICALS 30.00
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951267 UBEO BUSINESS SERVICES COPIER 127.26
00951287 BRADY INDUSTRIES JANITORIAL SUPPLIES 302.62
222 Measure C/J Fund
Streets
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 39,95 7.41 226 Solid Waste Reduction Fund
Solid Waste
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 5 3.14 00419594 CONTRA COSTA COUNTY EFG INSPECTIONS 2,388.00
00419662 TRI DELTA TRANSIT SHRED EVENT SPONSORSHIP 797 .00 229 Pollution Elimination Fund
Channel Maintenance Operation
00419566 ALTA FENCE CO FENCE REPAIR 1,138.00
00419578 BLANKINSHIP AND ASSOCIATES INC TRAINING DUES 1,976.50 00419655 SILVA LANDSCAPE LANDSCAPE SERVICES 5,520.00
00419677 ALTA FENCE CO GATE REPLACEMENT 3,307.00
00419774 SILVA LANDSCAPE LANDSCAPE SERVICES 5,520.00
251 Lone Tree SLLMD Fund
Lonetree Maintenance Zone 1
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 10,11 7.86 00419685 AT AND T MCI MODEM 127.68
Lonetree Maintenance Zone 2
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 22,00 3.08 00419685 AT AND T MCI MODEM 220.33
Lonetree Maintenance Zone 3
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 18,87 5.50 00419685 AT AND T MCI MODEM 95.76
Lonetree Maintenance Zone 4
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,987 .70 252 Downtown SLLMD Fund
Downtown Maintenance
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 2,622 .84 00419668 WATERSAVERS IRRIGATION INC ENHANCEMENT 1,697. 14 253 Almondridge SLLMD Fund
Almondridge Maintenance
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,868 .38 254 Hillcrest SLLMD Fund
Hillcrest Maintenance Zone 1
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 16,59 7.22 00419685 AT AND T MCI MODEM 63.84
Hillcrest Maintenance Zone 2
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 16,49 1.24 00419685 AT AND T MCI MODEM 223.44
Hillcrest Maintenance Zone 4
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 17,85 2.68 00419685 AT AND T MCI MODEM 189.97
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
255 Park 1A Maintenance District Fund
Park 1A Maintenance District
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 2,876 .24 00419685 AT AND T MCI MODEM 31.92
256 Citywide 2A Maintenance District Fund
Citywide 2A Maintenance Zone 3
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 3,021 .72 Citywide 2A Maintenance Zone 4
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 10,61 3.66 Citywide 2A Maintenance Zone 5
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,905 .72 Citywide 2A Maintenance Zone 6
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,619 .94 Citywide 2A Maintenance Zone 8
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 8,385 .08 Citywide 2A Maintenance Zone 9
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 11,08 5.80 00419685 AT AND T MCI MODEM 127.68
Citywide 2A Maintenance Zone10
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 5,317 .34 257 SLLMD Administration Fund
SLLMD Administration
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,725 .00 00419668 WATERSAVERS IRRIGATION INC ENHANCEMENT 613.09
00419669 WEST COVINA WHOLESALE NURSERY LLC PLANTS 827. 04 00419685 AT AND T MCI MODEM 157.34
00951252 EVERDE GROWERS PLANTS 4,985.09
259 East Lone Tree SLLMD Fund
Zone 1-District 10
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 9,063 .84 281 CFD 2018-01 Public Services Fund
CFD 2018-01 Maintenance
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 4,610 .28 283 CFD 2022-01 Public Services Fund
CFD 2018-01 Maintenance
00419658 TERRACARE ASSOCIATES LANDSCAPE SERVICES 813.7 0 311 Capital Improvement Fund
Non departmental
Streets
00419650 SANDSTONE ENVIRONMENTAL ENGINEERING PROGRESS PAYMENT #6 61,200.28 Energy Efficiency
00419607 ECOHERO SHOW LLC, THE CLIMATE ASSEMBLY 1,250. 00 569 Vehicle Replacement Fund
Equipment Maintenance
00419706 CLASSY GLASS TINTING TINTING SERVICES 1,050.0 0 570 Equipment Maintenance Fund
Non departmental
00951254 HUNT AND SONS LLC FUEL 9,392.51
Finance Accounting
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MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951277 HUNT AND SONS LLC FUEL 8,210.81
Equipment Maintenance
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 4 2.42 00419577 BILL BRANDT FORD OUTSIDE REPAIR 725.62
00419586 CHUCKS BRAKE AND WHEEL SERVICE INC PARTS 1,60 6.56 00419626 LIM AUTOMOTIVE SUPPLY INC PARTS 3,319.94
00419630 MATT BOTTI TOOLS LLC SMALL TOOLS 2,608.21
00419631 MSI FUEL MANAGEMENT INC FUEL PARTS 247.99
00419638 OREILLY AUTO PARTS PARTS 802.80
00419667 WALNUT CREEK FORD PARTS 1,329.97
00419672 WINTER CHEVROLET CO AUTO SERVICE 235.00
00951253 GRAINGER INC PARTS 66.62
00951260 MUNICIPAL MAINT EQUIPMENT INC PART 54.97
00951261 PETERSON TRACTOR CO PARTS 1,632.20
00951267 UBEO BUSINESS SERVICES COPIER 64.21
573 Information Services Fund
Information Services
00419685 AT AND T MCI MODEM 123.01
00419789 VERIZON WIRELESS DATA USAGE 609.66
Network Support & PCs
00419685 AT AND T MCI MODEM 81.40
00951267 UBEO BUSINESS SERVICES COPIER 31.82
Telephone System
00419685 AT AND T MCI MODEM 2,302.86
GIS Support Services
00419665 VERIZON WIRELESS DATA USAGE 38.01
00419789 VERIZON WIRELESS DATA USAGE 1,099.96
Office Equipment Replacement
00951256 ISSQUARED, INC COMPUTER EQUIPMENT 4,703.02
577 Post Retirement Medical-Police Fund
Non Departmental
00419793 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00419801 RETIREE MEDICAL AFTER RETIREMENT 1,622.64
00419805 RETIREE MEDICAL AFTER RETIREMENT 954.90
00419806 RETIREE MEDICAL AFTER RETIREMENT 528.16
00419807 RETIREE MEDICAL AFTER RETIREMENT 528.16
00419808 RETIREE MEDICAL AFTER RETIREMENT 57.90
00419809 RETIREE MEDICAL AFTER RETIREMENT 528.16
00419811 RETIREE MEDICAL AFTER RETIREMENT 1,956.51
00951290 RETIREE MEDICAL AFTER RETIREMENT 528.16
00951291 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00951292 RETIREE MEDICAL AFTER RETIREMENT 108.33
00951296 RETIREE MEDICAL AFTER RETIREMENT 1,297.98
00951297 RETIREE MEDICAL AFTER RETIREMENT 454.10
00951299 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951300 RETIREE MEDICAL AFTER RETIREMENT 817.12
00951302 RETIREE MEDICAL AFTER RETIREMENT 1,343.97
00951305 RETIREE MEDICAL AFTER RETIREMENT 528.16
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 10
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951307 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951314 RETIREE MEDICAL AFTER RETIREMENT 1,112.90
00951315 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00951320 RETIREE MEDICAL AFTER RETIREMENT 528.16
00951322 RETIREE MEDICAL AFTER RETIREMENT 965.00
00951324 RETIREE MEDICAL AFTER RETIREMENT 1,011.40
00951327 RETIREE MEDICAL AFTER RETIREMENT 817.12
00951336 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951342 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951343 RETIREE MEDICAL AFTER RETIREMENT 965.00
00951344 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951347 RETIREE MEDICAL AFTER RETIREMENT 1,845.22
00951354 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951360 RETIREE MEDICAL AFTER RETIREMENT 528.16
00951361 RETIREE MEDICAL AFTER RETIREMENT 1,011.40
00951362 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951365 RETIREE MEDICAL AFTER RETIREMENT 637.88
00951373 RETIREE MEDICAL AFTER RETIREMENT 185.08
00951374 RETIREE MEDICAL AFTER RETIREMENT 676.68
00951375 RETIREE MEDICAL AFTER RETIREMENT 2,003.22
00951376 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951388 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00951392 RETIREE MEDICAL AFTER RETIREMENT 1,511.35
00951395 RETIREE MEDICAL AFTER RETIREMENT 2,503.00
00951399 RETIREE MEDICAL AFTER RETIREMENT 668.70
00951401 RETIREE MEDICAL AFTER RETIREMENT 5,471.08
00951402 RETIREE MEDICAL AFTER RETIREMENT 954.90
00951404 RETIREE MEDICAL AFTER RETIREMENT 1,671.25
00951411 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951413 RETIREE MEDICAL AFTER RETIREMENT 1,337.71
00951416 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951417 RETIREE MEDICAL AFTER RETIREMENT 1,011.40
00951419 RETIREE MEDICAL AFTER RETIREMENT 528.16
00951420 RETIREE MEDICAL AFTER RETIREMENT 1,489.00
00951424 RETIREE MEDICAL AFTER RETIREMENT 398.45
00951433 RETIREE MEDICAL AFTER RETIREMENT 709.98
00951434 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00951436 RETIREE MEDICAL AFTER RETIREMENT 1,586.21
00951444 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951445 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951447 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951448 RETIREE MEDICAL AFTER RETIREMENT 504.30
00951450 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951454 RETIREE MEDICAL AFTER RETIREMENT 528.16
00951455 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951459 RETIREE MEDICAL AFTER RETIREMENT 726.50
00951465 RETIREE MEDICAL AFTER RETIREMENT 909.96
00951469 RETIREE MEDICAL AFTER RETIREMENT 855.70
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 11
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951470 RETIREE MEDICAL AFTER RETIREMENT 954.90
00951472 RETIREE MEDICAL AFTER RETIREMENT 30.66
00951474 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
578 Post Retirement Medical-Misc Fund
Non Departmental
00419794 RETIREE MEDICAL AFTER RETIREMENT 176.48
00419797 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419798 RETIREE MEDICAL AFTER RETIREMENT 473.38
00419800 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419803 RETIREE MEDICAL AFTER RETIREMENT 304.59
00419804 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419812 RETIREE MEDICAL AFTER RETIREMENT 709.38
00419813 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419814 RETIREE MEDICAL AFTER RETIREMENT 216.75
00951289 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951293 RETIREE MEDICAL AFTER RETIREMENT 709.38
00951295 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951298 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951304 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951309 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951312 RETIREE MEDICAL AFTER RETIREMENT 161.20
00951313 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951316 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951317 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951318 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951321 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951328 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951333 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951335 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951337 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951338 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951339 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951340 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951341 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951349 RETIREE MEDICAL AFTER RETIREMENT 709.38
00951350 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951351 RETIREE MEDICAL AFTER RETIREMENT 183.51
00951352 RETIREE MEDICAL AFTER RETIREMENT 110.00
00951353 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951358 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951359 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951367 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951368 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951372 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951378 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951383 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951384 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951385 RETIREE MEDICAL AFTER RETIREMENT 315.38
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 12
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951387 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951389 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951390 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951396 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951398 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951403 RETIREE MEDICAL AFTER RETIREMENT 405.00
00951406 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951410 RETIREE MEDICAL AFTER RETIREMENT 709.38
00951412 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951414 RETIREE MEDICAL AFTER RETIREMENT 46.48
00951418 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951421 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951423 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951427 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951432 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951435 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951440 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951452 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951457 RETIREE MEDICAL AFTER RETIREMENT 220.00
00951458 RETIREE MEDICAL AFTER RETIREMENT 309.46
00951461 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951468 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951471 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951473 RETIREE MEDICAL AFTER RETIREMENT 315.38
579 Post Retirement Medical-Mgmt Fund
Non Departmental
00419795 RETIREE MEDICAL AFTER RETIREMENT 1,509.00
00419796 RETIREE MEDICAL AFTER RETIREMENT 551.38
00419799 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419802 RETIREE MEDICAL AFTER RETIREMENT 78.69
00419810 RETIREE MEDICAL AFTER RETIREMENT 431.38
00419815 RETIREE MEDICAL AFTER RETIREMENT 474.30
00419816 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00419817 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951294 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951301 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951303 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951306 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951308 RETIREE MEDICAL AFTER RETIREMENT 185.08
00951310 RETIREE MEDICAL AFTER RETIREMENT 136.69
00951311 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951319 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951323 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951325 RETIREE MEDICAL AFTER RETIREMENT 56.00
00951326 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951329 RETIREE MEDICAL AFTER RETIREMENT 1,011.40
00951330 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951331 RETIREE MEDICAL AFTER RETIREMENT 473.38
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 13
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951332 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951334 RETIREE MEDICAL AFTER RETIREMENT 431.38
00951345 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951346 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951348 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951355 RETIREE MEDICAL AFTER RETIREMENT 473.38
00951356 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951357 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951363 RETIREE MEDICAL AFTER RETIREMENT 426.70
00951364 RETIREE MEDICAL AFTER RETIREMENT 400.00
00951366 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951369 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951370 RETIREE MEDICAL AFTER RETIREMENT 236.69
00951371 RETIREE MEDICAL AFTER RETIREMENT 2,735.54
00951377 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951379 RETIREE MEDICAL AFTER RETIREMENT 473.38
00951380 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951381 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951382 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951386 RETIREE MEDICAL AFTER RETIREMENT 817.12
00951391 RETIREE MEDICAL AFTER RETIREMENT 934.26
00951393 RETIREE MEDICAL AFTER RETIREMENT 676.68
00951394 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951397 RETIREE MEDICAL AFTER RETIREMENT 1,845.22
00951400 RETIREE MEDICAL AFTER RETIREMENT 426.70
00951405 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951407 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
00951408 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951409 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951415 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951422 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951425 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951426 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951428 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951429 RETIREE MEDICAL AFTER RETIREMENT 136.69
00951430 RETIREE MEDICAL AFTER RETIREMENT 429.00
00951431 RETIREE MEDICAL AFTER RETIREMENT 196.69
00951437 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951438 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951439 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951441 RETIREE MEDICAL AFTER RETIREMENT 426.70
00951442 RETIREE MEDICAL AFTER RETIREMENT 1,011.40
00951443 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951446 RETIREE MEDICAL AFTER RETIREMENT 431.38
00951449 RETIREE MEDICAL AFTER RETIREMENT 339.76
00951451 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951453 RETIREE MEDICAL AFTER RETIREMENT 551.38
00951456 RETIREE MEDICAL AFTER RETIREMENT 110.00
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 14
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00951460 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951462 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951463 RETIREE MEDICAL AFTER RETIREMENT 315.38
00951464 RETIREE MEDICAL AFTER RETIREMENT 1,902.80
00951466 RETIREE MEDICAL AFTER RETIREMENT 78.69
00951467 RETIREE MEDICAL AFTER RETIREMENT 2,067.80
611 Water Fund
Non departmental
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 1 70.20 00419568 AMERICAN TEXTILE AND SUPPLY INC RAGS 371.50
00419694 BISHOP CO SUPPLIES 401.61
00419719 FASTENAL COMPANY SUPPLIES 311.73
00419729 HAWTHORN VENTURES LLC UNIFORMS 2,151.11
00419730 HOME DEPOT, THE SUPPLIES 95.31
00419741 LIM AUTOMOTIVE SUPPLY INC PARTS 520.76
00419776 STANDARD PLUMBING SUPPLY CO. INC. PLUMBING S UPPLIES 459.11 00951253 GRAINGER INC SUPPLIES 505.19
00951276 GRAINGER INC SUPPLIES 410.09
00951281 ROADSAFE TRAFFIC SYSTEMS INC SUPPLIES 1,806.8 2 Water Supervision
00419789 VERIZON WIRELESS DATA USAGE 2,683.34
Water Production
00419582 CALLAHAN, STEVEN P SAFETY SHOES-CALLAHAN,S 35 0.00 00419589 CITY OF BRENTWOOD GROUNDWATER SUPPORT SVCS 1, 527.90 00419597 CONTRA COSTA WATER DISTRICT MAIN CANAL 218,66 7.38 00419604 DREAM RIDE ELEVATOR ELEVATOR MAINTENANCE 200. 00 00419608 ENVIRONMENTAL RESOURCE ASSOCIATES LAB SUPPLI ES 3,308.36 00419613 FISHER SCIENTIFIC COMPANY LAB SUPPLIES 53.81
00419617 INFOSEND INC UNIFORMS 297.58
00419635 OCCUPATIONAL HEALTH CENTERS OF CA INC CHECK REPLACEMENT 790.00 00419665 VERIZON WIRELESS DATA USAGE 38.01
00419674 YSI INC SPRAY NOZZLES 4,026.52
00419676 ALLSTEEL INC FURNITURE 20,602.46
00419680 ANIMAL DAMAGE MANAGEMENT PEST CONTROL 1,550.0 0 00419682 ANTIOCH ACE HARDWARE SUPPLIES 464.30
00419685 AT AND T MCI MODEM 828.11
00419689 BARTLEY PUMP PM, LLC PUMP PULL 3,690.00
00419690 BAY AREA AIR QUALITY MANAGEMENT DIST PERMIT RENEWAL 604.00 00419714 DC ELECTRIC GROUP INC ELECTRICAL SERVICES 5,0 07.32 00419721 FISHER SCIENTIFIC COMPANY LAB SUPPLIES 489.33
00419722 FRUIT GROWERS LABORATORY, INC TESTING 2,135.0 0 00419730 HOME DEPOT, THE SUPPLIES 1,006.38
00419744 MISCO CHLORINE PARTS 792.65
00419745 MOLINA, CHRISTOPHER G EXPENSE REIMBURSEMENT 3 0.00 00419760 PACIFIC STAR CHEMICAL LLC CHEMICALS 5,329.12
00419765 RICE LAKE WEIGHING SYSTEMS INC LAB THERMOMET ER 148.00 00419773 SHERWIN WILLIAMS CO PAINTING SUPPLIES 107.25
00419776 STANDARD PLUMBING SUPPLY CO. INC. PLUMBING S UPPLIES 311.35 Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 15
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00419787 UNIVAR SOLUTIONS USA INC CHEMICALS 48,185.53
00419789 VERIZON WIRELESS DATA USAGE 145.50
00951264 ENLIGHTENED QUALITY ANALYTICS LLC LAB ACCRED ITATION 920.00 00951274 CHEMTRADE CHEMICALS US LLC CHEMICALS 7,166.72
00951276 GRAINGER INC SUPPLIES 844.72
00951284 ENLIGHTENED QUALITY ANALYTICS LLC LAB ACCRED ITATION 1,600.00 Water Distribution
00419565 AFTS CALIFORNIA INC MONTHLY LOCKBOX 135.48
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 6 48.52 00419572 ARC DOCUMENT SOLUTIONS LLC SUPPLIES 75.46
00419614 G AND S PAVING SERVICE CUTS 5,783.62
00419617 HAWTHORN VENTURES LLC UNIFORMS 297.58
00419619 ISINGS CULLIGAN WATER CONDITIONING APRIL 25 WATER 13.70 00419643 PACIFIC CREDIT SERVICES COLLECTION AGENCY FE ES 1,501.71 00419649 RT LAWRENCE CORP MONTHLY LOCKBOX 531.51
00419677 ALTA FENCE CO FENCE REPAIR 237.50
00419683 ANTIOCH BUILDING MATERIALS PAVING ROCK 16,742 .05 00419685 AT AND T MCI MODEM 31.92
00419701 C AND J FAVALORA TRUCKING INC FULTON RECYCLE 29,250.00 00419711 CRWA MEMBERSHIP DUES 1,662.00
00419713 CWEA SFBS CERTIFICATE RENEWAL 217.00
00419715 DELTA DIABLO RECYCLE WATER 8,567.43
00419723 G AND S PAVING SERVICE CUTS 8,346.83
00419727 GRANITE CONSTRUCTION CO EZ STREET 4,312.42
00419730 HOME DEPOT, THE SUPPLIES 1,520.12
00419734 JACK DOHENY COMPANY VAC-CON PARTS 1,180.64
00419741 LIM AUTOMOTIVE SUPPLY INC PARTS 31.79
00419750 NATEC INTERNATIONAL INC TRAINING 4,887.50
00419754 OFFICE DEPOT INC OFFICE SUPPLIES 92.70
00419757 PACE SUPPLY CORP HYDRANTS 17,510.19
00419766 ROBERTS AND BRUNE CO SMALL TOOLS 38,609.84
00419776 STANDARD PLUMBING SUPPLY CO. INC. PLUMBING S UPPLIES 295.23 00419789 VERIZON WIRELESS DATA USAGE 1,722.56
00951255 INFOSEND INC PRINT AND MAIL SERVICES 4,743.92
00951267 UBEO BUSINESS SERVICES COPIER 228.66
00951273 BADGER METER INC METERS 7,597.69
00951278 INFOSEND INC PRINT AND MAIL SERVICES 3,563.67
Public Buildings & Facilities
00419705 CDM SMITH INC PROFESSIONAL SERVICES 44,596.97
00951262 SHIMMICK CONSTRUCTION INC PROGRESS PAYMENT # 48 6,935.70 Water Systems
00419757 PACE SUPPLY CORP METER BOX LIDS 605.82
00951273 BADGER METER INC METER REGISTERS 109,953.70
621 Sewer Fund
Swr-Wastewater Administration
00419565 AFTS CALIFORNIA INC MONTHLY LOCKBOX 135.49
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 6 2.21 00419572 ARC DOCUMENT SOLUTIONS LLC WATER DEPARTMENT SUPPLY 75.45 Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 16
MAY 10 - MAY 29, 2025
CLAIMS BY FUND REPORT
FOR THE PERIOD OF
FUND/CHECK #
00419583 CANON FINANCIAL SERVICES COPIER LEASE 74.14
00419614 G AND S PAVING SERVICE CUTS 5,783.62
00419649 RT LAWRENCE CORP MONTHLY LOCKBOX 531.52
00419677 ALTA FENCE CO FENCE REPAIR 237.50
00419683 ANTIOCH BUILDING MATERIALS PAVING ROCK 16,742 .06 00419685 AT AND T MCI MODEM 65.10
00419697 BLACK WATER CONSULTING ENGINEERS, INC SSMP U PDATE 6,292.00 00419701 C AND J FAVALORA TRUCKING INC FULTON RECYCLE 29,250.00 00419723 G AND S PAVING SERVICE CUTS 8,346.83
00419727 GRANITE CONSTRUCTION CO EZ STREET 4,312.43
00419728 H&R PLUMBING AND DRAIN CLEANING INC MANHOLE REHABILITATION 49,200.00 00419750 NATEC INTERNATIONAL INC TRAINING 4,887.50
00419754 OFFICE DEPOT INC OFFICE SUPPLIES 72.48
00419766 ROBERTS AND BRUNE CO POPPERS 10,009.20
00419776 STANDARD PLUMBING SUPPLY CO. INC. PLUMBING S UPPLIES 79.02 00419789 VERIZON WIRELESS DATA USAGE 2,213.96
00951248 BAY CITIES PYROTECTOR ANNUAL TEST 1,265.00
00951255 INFOSEND INC PRINT AND MAIL SERVICES 4,743.90
00951267 UBEO BUSINESS SERVICES COPIER 163.39
00951276 GRAINGER INC SUPPLIES 113.42
00951278 INFOSEND INC PRINT AND MAIL SERVICES 3,563.66
631 Marina Fund
Marina Administration
00419567 AMAZON CAPITAL SERVICES INC OFFICE SUPPLIES 7 8.32 00419644 PEPPER INVESTMENTS INC MONTHLY MAINTENANCE 12 5.00 00419764 REINHOLDT ENGINEERING CONSTR UST INSPECTION 1 ,000.00 00951267 UBEO BUSINESS SERVICES COPIER 63.30
Finance Accounting
Prepared by: N. Acevedo
6/5/2025 June 10, 2025 Page 17
Agenda Item #
S
TAFF REPORT TO THE CITY COUNCIL
DAT
E: Regular Meeting of June 10, 2025
T
O: Honorable Mayor and Members of the City Council
SUBMITTED BY: Derek Cole, Interim City Attorney DC
SUBJ
ECT: REJECTION OF CLAIM: LEEANRA WHITE
RECOMMENDED ACTION
It is recommended that the City Council reject the claim submitted by Leeanra White.
S
hould the City Council desire to discuss this matter, it would be scheduled for a future closed session.
AT
TACHMENTS
None.
H
I
I
J
J
ATTACHMENT “A”
RESOLUTION NO. 2025/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-
CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH GATES AND ASSOCIATES IN THE AMOUNT OF $500,000, AND AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT
WHEREAS, the Public Works Department, through its Parks and Landscape Divisions, strives to maintain the City’s landscaped areas in a safe and aesthetically pleasing manner and continues to make ongoing efforts to upgrade and enhance the City’s parks, landscaped right of ways and facilities for the residents of Antioch;
WHEREAS, on February 5, 2025, staff solicited a Request for Proposal for On- Call Landscape Architectural and Irrigation Design Services. On March 19, 2025, staff selected Gates and Associates of San Ramon, CA;
WHEREAS, Gates and Associates will provide on-call landscape and irrigation design services as directed by City staff on an as-needed basis;
WHEREAS, design services may be used for the City’s ongoing Landscape Median Enhancement project, for City right of way enhancements, or for landscape renovations at City facilities such as the Water Treatment Plant and City Hall;
WHEREAS, staff recommends awarding this on-call landscape design agreement to ensure that future landscape projects are executed in a timely manner for the benefit of the residents of Antioch; and
WHEREAS, the City Council has considered approving a Consultant Services Agreement with Gates and Associates for On-Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch, hereby approves a Consultant Services Agreement with Gates and Associates for On-Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
* * * * * * * RESOLUTION NO. 2025/***
June 10, 2025
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT “1”
DESIGN CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND
GATES + ASSOCIATES
THIS AGREEMENT ( “Agreement”) is made and entered into this 10th day of June, 2025 ( “Effective Date”) by and between the City of Antioch, a municipal Corporation with its principle place of business at 200 H Street, Antioch, CA 94509 ( “City”) and Gates + Associates with its principle place of business at 1655 N. Main Street, Walnut Creek CA, 94596 (“Consultant”) as of June 10, 2025. City and Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.” SECTION 1. SERVICES . Subject to the terms and conditions set forth in this Agreement, Consultant shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2028 , with the option to extend an additional two (2) years through June 30, 2030, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents that it is experienced in providing these services to public clients and is familiar with the plans and needs of City. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $300,000 for three years with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services; and,
The Consultant’s signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, [according to the payment schedule attached as Exhibit B], for services satisfactorily performed in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement, unless expressly provided for in Section 2.5.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule in Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed Two Thousand Five Hundred Dollars ($2,500.00). Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
Reimbursable Expenses are:
1. Other Consultants
2. Printing and Reproduction Costs
3. Mileage and Travel Costs
4. Misc.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.7 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until Consultant receives authorization to proceed from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:
4.1 Commercial General Liability (CGL ): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The required insurance limits may be met if an umbrella insurance provision explicitly supplements both the CGL and general aggregate limits to reach the required threshold. If Consultant’s services include work within 50 feet of a railroad right of way, the Consultant shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City.
Limits for such coverage shall be no less than $5,000,000.
4.2 Automobile Liability Insurance . ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
4.3 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.4 Professional Liability (Errors and Omissions ): Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:
4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. Additional insured status under the CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.2 Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
4.5.4 Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.
4.5.5 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
4.5.6 Claims made policies . If any of the required policies provide claims-made coverage:
4.5.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
4.5.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
4.5.6.3 If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
4.6 Certificate of Insurance and Endorsements . Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
4.7 Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.
4.8 Higher Limits . If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
4.9 Special Risks or Circumstances . City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
4.10 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or,
Terminate this Agreement.
SECTION 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
5.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
5.3 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
5.4 By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the manner or means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
7.6 California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the full term of this Agreement and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’ remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; and/or
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant in which case the City may charge Consultant the difference between the cost to have a different consultant complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, drawings, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
9.2 Confidentiality. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Consultant. Such materials shall not, without the prior written permission of City, be used by Consultant for any purpose other than the performance of this Agreement nor shall such materials be disclosed publicly. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, shall be deemed confidential. Consultant shall not use the City’s name or logo or photographs pertaining to the services under this Agreement in any publication without the prior written consent of the City.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
9.5 Intellectual Property. The City shall have and retain all right, title and interest, including copyright, patent, trade secret or other proprietary rights in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents and any other works of authorship fixed in any tangible medium or expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Consultant under this Agreement. Consultant further grants to City a non-exclusive and perpetual license to copy, use, modify or sub-license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Venue. In the event either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
10.2 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.3 No Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.4 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
10.5 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any official of City in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.7 Inconsistent Terms. If the terms or provisions of this Agreement conflict with or are inconsistent with any term or provision of any attachment or Exhibit attached hereto, then the terms and provisions of this Agreement shall prevail.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Derek Traya ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Gates + Associates
Attn: Casey Case
1655 N. Main Street Ste. 365
Walnut Creek, CA 94596
Any written notice to City shall be sent to:
Public Works
Attn: Derek Traya
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney
10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and all other attachments, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.
CITY: CONSULTANT:
CITY OF ANTIOCH GATES + ASSOCIATES
____________________________ By:______________________________ Bessie Marie Scott
City Manager Name:______________________________
Title:______________________________
Attest:
____________________________ By:______________________________ Melissa Rhodes
City Clerk Name:______________________________ Title:______________________________
Approved as to Form:
____________________________
Derek Cole
Interim City Attorney
[Two signatures are required for a corporation or one signature with the corporate bylaws indicating that one person can sign on behalf of the corporation]
EXHIBIT A
SCOPE OF WORK
Selected qualified firms shall provide on-call general landscape architectural and irrigation design services that may be requested by the City during the term of this agreement in a prompt, professional, and competent manner in accordance with the standards of the landscape architectural profession. All work, unless otherwise specified, shall be performed on a time and materials basis, and completed to the satisfaction of the Public Works Director/ City Engineer or designee within the time periods allocated, or as mutually agreed to at the beginning of the assignment. The following list provides examples of the type services that may be requested.
Not all services may be needed on a specific project. Actual services will be project based according to need.
Landscape Design Services
1. Prepare site, landscape and/or irrigation plans;
2. Provide topographic site surveys for design purposes;
3. Provide property line survey to confirm existing boundaries;
4. Coordinate with Local Services to determine surface and underground utilities including identification/resolution of potential conflicts;
5. Prepare Storm Water Management Plans and include temporary and permanent BMP’s to meet NPDES storm water quality requirements;
6. Review geotechnical and engineering reports;
7. Conduct community outreach and build consensus for final concept design;
8. Prepare preliminary and final design plans, specifications, details, quantity calculations and accurate estimates of costs;
9. Assist in bidding and award phase;
10. Provide construction administration services.
Project Management Assistance
In addition, the City may decide to retain on-call services as necessary to assist with project management. It is not anticipated that all Consultants will have staff available to provide these additional services, however the City would like any firm that has this capability to identify staff members that may be able to perform the following duties:
1. Assist the City in managing small to medium-sized capital projects including the preparation of staff reports, project planning and coordination with other agencies and utilities.
2. Assist the City in managing consultant work including signing, landscaping, utility undergrounding, irrigation and lighting.
3. Assist the City in managing the construction of small to medium-sized projects including advertisement of projects, response to request for information, review of bids, award of contract, project accounting, and closeout.
4. Perform Utility Research and coordination with Utility companies.
5. Perform Base Mapping of capital projects.
6. Prepare baseline project design schedule using critical path method and update schedule as necessary.
7. Prepare application for and assist the City to obtain the necessary permits and approvals from appropriate agencies.
8. Perform or manage sub-consultants in the preparation of geotechnical services required on the project including pavement structural section and other required soil characteristics for design of structures.
Irrigation Design Services
The City of Antioch takes water conservation seriously. All irrigation designs will adhere to State of California MWELO Regulations. The planting and irrigation design of every site is considered an opportunity to enhance our environment, while conserving the resources which will maintain the landscape sustainably. The following points outline some of the ways the City implements such design principles.
Utilize the latest water conserving technology and products.
All systems contain automatic controllers that are equipped with water monitoring capabilities by seasonal program percentages based on Evapotranspiration (ET).
Master control systems have backflow and pressure reducing devices.
Rain, wind and moisture sensing override devices or weather stations are installed as appropriate.
Gallonage, matched precipitation, pressure compensating rotors, rotators, spray heads and bubblers nozzles on bodies that are equipped with internal or in line check valves.
Zone rotor, rotator spray heads and bubblers based on their GPM, PSI, arc pattern, radius, precipitation rates and plant material types being irrigated.
Bubbler nozzles and underground irrigation tubing is used when appropriate.
Zone the irrigation system into hydro-zones based on solar exposure, soil structure, topography, plant material types and their water requirements.
Turf and shrub areas are watered separately through separate valve zones.
Schedule repeat cycles (cycle/soak) and appropriate equipment as necessary to avoid runoff and overspray.
Systems shall maintain or exceed a level of 0.71 efficiency and use of reclaimed water as possible.
SCOPE OF WORK - Irrigation Design Services
All irrigation designs will adhere to State of California MWELO Regulations.
The scope of work for potential projects may include, but not be limited to:
1. Initial site investigation and assessment of work based on project goals.
2. Review of planting zones for hydro-zone efficiency.
3. Review of City standard irrigation details, material list, and recommend appropriate upgrades. Develop or update City standard irrigation details in CAD as required in project scope.
4. Provide peer review of work prepared by City staff, and make recommendations and revisions as directed by the City.
5. Comply with State (AB 1881) and local requirements.
6. Pre-Design - Assessment and Development of Existing Irrigation As-builts:
a) Review site conditions and existing above ground irrigation components with City staff, and other agencies as required by project scope. b) Utilize existing survey to produce CAD documents with all above ground irrigation components. Add any missing irrigation components with GPS or field measurements.
c) Coordinate with City staff in obtaining field piping notes or field knowledge to complete pipe routing of the various components.
d) Provide final CAD and PDF documents with all irrigation components to be provided as deliverables.
e) Coordination with the City’s consultants and contractors as required.
7. Design - Conceptual Design and Design Development Phase:
a) Prepare conceptual design, including plans, details and draft specifications for City review and approval.
b) Provide product and material cut sheets.
c) Prepare budgetary cost estimates.
d) Review proposed planting zones and calculate the estimated amount of water required for the project site.
e) Coordinate with City and other consultants in determining joint trench and clearance requirements.
f) Landscape Documentation Package:
i. Project Information
ii. Water Efficiency Landscape Worksheets
8. Site Inspection Worksheet – Point of Connection (POC) Information
9. Site Inspection Worksheet – Controller Information
10.Site Inspection Worksheet – Station Information
11.System Capacity Calculations
12.Water Efficient Landscape Worksheet
a) Hydrozone Information Table
b) Water Budget Calculations
c) Maximum Applied Water Allowance (MAWA)
d) Estimated Total Water Allowance (ETWU)
13.Part 1. Certificate of Completion
14. Part 2. Certification of Installation According to the Landscape Documentation Package
15.Part 3. Irrigation Schedule
16.Part 4. Schedule of Landscape and Irrigation Maintenance.
17.Part 5. Landscape Irrigation Audit Report
18.Part 6. Soil Management Report
19.Soils Analysis Report
20.Verification of Implementation
a) Soil Management Report
b) Irrigation Plan
c) Irrigation Schedule
d) Landscape and Irrigation Maintenance Schedule
e) Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis f) Irrigation Efficiency
g) Recycled Water
h) Booster Pump Design
i) Irrigation Well Design if needed
21. Post Design - Construction Documents Phase:
a) Prepare construction documents, including plans, details and specifications complete and ready for City review, permitting and bidding. Final bid construction documents set shall be stamped and signed by licensed design professional in charge. b) Construction documents shall conform to graphic standards, including title blocks, scale, established by the City.
c) Prepare cost estimate to correspond with line items and unit costs on project Bid Spreadsheet and Measurement and Payment Clause in the project specifications. d) Prepare technical specifications in City Standard, CSI or Caltrans format, as required or directed.
e) Provide all plans to the City in AutoCAD format (most recent version). f) Project administration as required.
g) Project Construction Phase:
i. Provide evaluation on material substitution request. ii. Review submittals and shop drawings.
iii. Review and respond to contractor Request for Information (RFI). iv. Change order evaluation as necessary.
v. Attend construction punch walk and generate project punch list. vi. Project Conformed Set of Project Documents in CAD and PDF format at project completion for City records.
h) Referenced City Standard Irrigation Details:
i. Tree Staking L-03
ii. Pedestal Irrigation Controller L-04
iii. Sprinkler Irrigation lateral L-05
iv. Quick Coupler Main Line (Potable) L-06
v. Quick Coupler Main Line (NON-POTABLE) L-07
vi. Light Energized Irrigation Controller L-08
vii. Shrub and Tree Planting on Slope L-10
viii. Irrigation Master Control Valve L-11
ix. Irrigation Remote Control Valve L-12
x. Isolation Gate Valve 2” and Under L-13e
xi. Isolation Gate Valve 2-1/2” & Over L-14
xii. Trench Section for Irrigation Pipe L-15
xiii. Irrigation Typical Thrust Blocks L-16
xiv. Reduced Pressure Backflow Preventer Assembly W-11
EXHIBIT B
PAYMENT SCHEDULE
PROPOSED COMPENSATION RATES
GATES + ASSOCIATES
I. Hourly Fees
HOURLY FEES FOR SERVICES OF: RATE PER HOUR:
Partner $235.00 - $250.00
Principal $220.00 - $235.00
Associate Principal $205.00 - $220.00
Senior Associate $185.00 - $205.00
Job Captain $165.00 - $185.00
Irrigation Designer $200.00 - $210.00
Community Outreach Facilitator $185.00 - $205.00
Production $155.00 - $175.00
II. Expenses (Reinbursables)
A. Consultants at approximately the same rates indicated above or on consultant fee schedules.
B. Other direct expenses at cost which may include:
1. Printing and reproduction costs.
2. Mileage and travel costs.
3. Miscellaneous
Hourly rates may be adjusted annually and shall apply for any services rendered after that date.
These adjustments are not limited to the rate per hour ranges listed above, and will not a ect the total amount of compensation for services.
Derek Traya
Public Works Department
1201 W. Fourth Street
March 19, 2025
TABLE OF CONTENTS
Gates + Associates
March 19, 2024
“get people outside.”“get people outside.”
Jacobsen
GATES + ASSOCIATES 4CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
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GATES + ASSOCIATES 5CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES partnership
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES “The Playground” Pocket Park at BLVD, Dublin
Alameda City Hall Lawn Conversion, Alameda
Middle Harbor Shoreline Park, Oakland
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Technical checklists
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
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Award: 2019 APWA Project of the Year
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Central Park Playground - Grand Opening
Outreach Open House (L) and Concept Enlargement (R) for Bayside Manor & Marina Vista Parks
GATES + ASSOCIATES 9CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
COMMUNITY SURVEYCOMMUNITY SURVEYCOMMUNITY SURVEY
May 16 - May 27
SUN VALLEY PARK
City of San Rafael
SCAN this QR Code with
your phone or tablet to
TAKE THE SURVEY!
Or, use your internet browser to go to
www.surveymonkey.com/r/SunValleyPark
We want to hear from you!
Help the City pick your new PARK
Join us in the park or take the survey
Help the City pick your new PARK
Join us in the park or take the survey
Sun Valley Park - Preferred Conceptual Plan
Social Media Collateral (L) and Pop-up at the Park Event (R) |
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Big Oak Tree Park - Train-themed Play Area
Big Oak Tree Park - Benches & Trail
GATES + ASSOCIATES 10CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Option B
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GATES + ASSOCIATES 11CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES |
Photosimulation of Entry at Sand Creek Road
Character images for the new median
Illustrative Site Plan
Park and Open Space Trails Illustrative Plan
GATES + ASSOCIATES 12CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES —
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Juanita
EX. TENNIS
COURT
EX. TENNIS
COURT
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BASKETBALL
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GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
| Electrical Lead
| Geotechnical Lead
| Irrigation Lead
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES | Survey Lead
| Project Manager
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Civil Engineers/Land SurveyorsGeotechnical Engineer
Electrical Engineer
GATES + ASSOCIATES 19CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES HOURLY FEES FOR SERVICES OF:
Partner
Principal
Associate Principal
Senior Associate
Job Captain
Irrigation Designer
Community Outreach Facilitator
Production
RATE PER HOUR:
$235.00 - $250.00
$220.00 - $235.00
$205.00 - $220.00
$185.00 - $205.00
$165.00 - $185.00
$200.00 - $210.00
$185.00 - $205.00
$155.00 - $175.00
I. HOURLY FEES
A. Consultants at approximately the same rates indicated above or on consultant fee schedules.
B. Other direct expenses at cost which may include:
1. Printing and reproduction costs.
2. Mileage and travel costs.
3. Miscellaneous
Hourly rates may be adjusted annually and shall apply for any services rendered a er that date.
These adjustments are not limited to the rate per hour ranges listed above, and will not a ect the total amount of compensa on for services.
II. EXPENSES REIMBURSABLES
GATES + ASSOCIATES 20CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2025
CLASSIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal in Charge $317.00
Senior Project Executive $294.00
Project Executive $287.00
Senior Project Manager | Senior Technical Manager $278.00 Project Manager | Technical Manager $273.00
Engineering Manager | Surveying Manager | Planning Manager $251.00
TECHNICAL STAFF
Senior Project Engineer | Senior Project Surveyor | Senior Project Planner $233.00 Project Engineer | Project Surveyor | Project Planner $205.00 Design Engineer | Staff Surveyor | Staff Planner $179.00 BIM Specialist I, II, III $179.00 - $205.00 - $233.00
Technician I, II, III, IV, V $170.00 - $181.00 - $198.00 - $213.00 - $230.00 Drafter I, II, III, IV $133.00 - $146.00 - $158.00 - $175.00 Engineering Assistant | Surveying Assistant | Planning Assistant $111.00
FIELD SURVEYING
Survey Party Chief $233.00
Instrument Person $200.00
Survey Chainperson $150.00
Utility Locator I, II, III, IV $122.00 - $172.00 - $207.00 - $235.00 Apprentice I, II, III, IV $92.00 - $124.00 - $137.00 - $145.00
CONSTRUCTION ADMINISTRATION
Senior Consultant $305.00
Senior Construction Administrator $266.00
Resident Engineer $197.00
Field Engineer I, II, III, IV $179.00 - $205.00 - $233.00 - $250.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies $218.00
Funding Strategies Manager $200.00
Funding/Research Analyst I, II, III, IV $137.00 - $158.00 - $168.00 - $185.00
PROJECT ADMINISTRATION
Project Coordinator $149.00
Senior Project Assistant $128.00
Project Assistant $113.00
Clerical | Administrative Assistant $95.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging; and consumable materials. • Allowable mileage will be charged at the prevailing IRS rate per mile. • Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts. • The rates shown are subject to periodic increases, including January 1st of each year.
BKF ENGINEERS
GATES + ASSOCIATES 21CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES RMA 2024 - 2026 Fee Schedule:
Principals:
Russ Mitchell $225.00/hr
Chris Mitchell $200.00/hr
Project Managers:
Jeff Bradshaw $175.00/hr
Jeff Dias $175.00/hr
Jose Cruz $175.00/hr
Design Assistants:
Marcio Sanchez $150.00/hr
David Munger $150.00/hr
Ian Sanchez $150.00/hr
CADD Technicians:
Lance Blanchard $125.00/hr
Administrative/Clerical Services:
Carole Krasko $100.00/hr
Reimbursable charges:
Mileage to meetings or site visits Billed at our cost
Plotting costs Billed at our cost
Delivery Charges Billed at our cost
Current Insurance Coverages Held by RMA:
Commercial General Liability: $2,000,000.00 each occurrence, $4,000,000.00 agregate.
Umbrella Policy: $1,000,000.00 each occurrence, $1,000.000.00 aggregate.
Automobile Liability: $1,000.000.00 per accident.
Workers Compensation and Employers’ Liability: $1,000,000.00 each accident, $1,000,000.00 each employee, $1,000,000.00 policy limit.
Professional Liability: $2,000,000.00 aggregate/per claim.
Additional insured requirements: All parties can be added.
R
USSELL D. MITCHELL &
ASSOCIATES, INC.
2760 Camino Diablo
Walnut Creek, CA 94597
T 925.939.3985
W www.rmairrigation.com
E [email protected]
GATES + ASSOCIATES 22CITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES PROFESSIONAL STAFF 2025 2026 2027 2028 2029
Principal 314.00$ 330.00$ 347.00$ 364.00$ 382.00$ Senior Professional 276.00$ 290.00$ 305.00$ 320.00$ 336.00$ Project Professional II 259.00$ 272.00$ 286.00$ 300.00$ 315.00$ Project Professional I 221.00$ 232.00$ 244.00$ 256.00$ 269.00$ Staff Professional II 193.00$ 203.00$ 213.00$ 224.00$ 235.00$ Staff Professional I 171.00$ 180.00$ 189.00$ 198.00$ 208.00$ Project Administrator 122.00$ 128.00$ 134.00$ 141.00$ 148.00$ Administrative Assistant / Clerical 110.00$ 116.00$ 122.00$ 128.00$ 134.00$ Seismic GIS 243.00$ 255.00$ 268.00$ 281.00$ 295.00$ GIS Specialist 210.00$ 221.00$ 232.00$ 244.00$ 256.00$ Information Specialist II 198.00$ 208.00$ 218.00$ 229.00$ 240.00$ Information Specialist I 176.00$ 185.00$ 194.00$ 204.00$ 214.00$ CAD 132.00$ 139.00$ 146.00$ 153.00$ 161.00$ Litigation support
TECHNICAL STAFF 2025 2026 2027 2028 2029
Group 1 - Special Inspector 198.00$ 208.00$ 218.00$ 229.00$ 240.00$ Group 2 - Special Inspector 188.00$ 197.00$ 207.00$ 217.00$ 228.00$ Group 3 - Engineering Technician 167.00$ 175.00$ 184.00$ 193.00$ 203.00$ Group 3 - Geotechnical Professional 204.00$ 214.00$ 225.00$ 236.00$ 248.00$ Group 3 - Environmental Professional 204.00$ 214.00$ 225.00$ 236.00$ 248.00$ Group 4 - Technician 146.00$ 153.00$ 161.00$ 169.00$ 177.00$ Ground Penetrating Radar Scanning Technician 348.00$ 365.00$ 383.00$ 402.00$ 422.00$ Core Drilling Technician 270.00$ 284.00$ 298.00$ 313.00$ 329.00$ Floor Flatness Testing Technician 232.00$ 244.00$ 256.00$ 269.00$ 282.00$ Sample Pickup / Transportation / Delivery 132.00$ 139.00$ 146.00$ 153.00$ 161.00$ Laboratory Technician 144.00$ 151.00$ 159.00$ 167.00$ 175.00$
PERSONNEL RATES
1.5x standard rate
BASIS OF CHARGES FOR FIELD TECHNICIAN SERVICES 2025 2026 2027 2028 2029 Field Work from 0 to 4 hours
Field Work from 4 to 6 hours
Field Work from 6 to 8 hours
Field Work over 8 hours / Saturdays
Sundays, holidays and over 12 hours
Show-up time (no work performed), minimum charge
Sample or cylinder pickup, minimum charge
REIMBURSABLES 2025 2026 2027 2028 2029
Mileage - 2x2 vehicle (Portal to Portal)
Mileage - 4x4 vehicle (Portal to Portal)
Per Diem (as required)
Bridge Toll
Parking Fees
Subconsultant/Subcontractor Services, Vendors, and Expenses BSK SERVICES / DIR / PREVAILING WAGE ADMINISTRATION FEES 2025 2026 2027 2028 2029 Certified Payroll / DIR Upload (Monthly) - per project 315.00$ 331.00$ 348.00$ 365.00$ 383.00$ Non-Performance Certified Payroll / DIR Upload (Monthly) - per project 105.00$ 110.00$ 116.00$ 122.00$ 128.00$ Subcontractor Management / Compliance Forms (Monthly) - per project 105.00$ 110.00$ 116.00$ 122.00$ 128.00$ Additional LCP Tracker or Other Compliance Software (Monthly) - per project 210.00$ 221.00$ 232.00$ 244.00$ 256.00$ Additional Special Forms, as required (Monthly) - per project 158.00$ 166.00$ 174.00$ 183.00$ 192.00$ Bill time and a half base rate (1.5x)
Base Rate x 12.5%
Bill two times base rate (2x)
Bill 2 hours
OTHER RATES
Night Shift (Shift commencing after 2pm / before 4am)
Bill 2 hours
$2.00/mile or the IRS rate + 15%, whichever is higher
$1.00/mile or the IRS rate + 15%, whichever is higher
Quote / $300.00 min.
Cost + 15%
Cost + 15%
Bill 4 hours
Bill 6 hours
Bill 8 hours
Cost + 15%
GATES + ASSOCIATESCITY OF ANTIOCH | ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
REQUEST FOR QUALIFICATIONS FOR
ON-CALL LANDSCAPE ARCHITECTURAL AND
IRRIGATION DESIGN SERVICES
Qualifications Due: Wednesday, March 19, 2025, at 2:00 p.m.
Public Works Department 1201 W. Fourth Street Antioch, CA 94509 (925) 779-4129
2 INTRODUCTION
The City of Antioch (City) is requesting qualifications from Landscaping Architectural consulting/design firms to provide on-call landscape architectural and irrigation design services for various City landscape projects. The City intends /Design teams that will be called upon to provide services for any needed project or consulting service within the scope of landscape architectural and irrigation design services. Selected firms are expected to enter a three (3) year agreement with the City with an optional two (2) year extension at the sole discretion of the City for a possible five (5) year consulting services agreement.
Project size will vary depending on City need. Assignments are anticipated to be mainly design; however, community outreach and project management assistance may be requested. Consultant teams are expected to include a California licensed landscape architect when designing Landscape projects. A surveyor and civil engineer may be needed as well for some projects.
Although the team will be selected as a whole, individual projects may not need the services of the entire team. Appropriate team members would be selected based on the scope of each project.
A Consultant team selected from the Shortlist will be provided with a detailed scope of services and specific tasks for each project, which will be used to negotiate a not-to-exceed project fee based on pre-approved Consultant billing rates. The Consultant will then give a description of the approach to the proposed project, specific members of the project team, proposed fees and a schedule
proposal, schedule, and negotiated fees are acceptable. Fees submitted for each project shall be based upon those fees listed in your response to this proposal.
OVERVIEW
The City anticipates that a variety of landscape architectural and irrigation design services may be needed during the next three (3) years. The need to balance City staff resources, re-prioritize project needs, or emergency/urgent situations may drive the need for these on-call Consultant services.
Examples of landscape design requests will be for public areas, such as median and right of way landscape areas, and park enhancements and renovations. The expectation is that the Consultant will design projects per current City of Antioch Design Standards and Construction Specifications, State of California Model Water Efficient Landscape Ordinance (MWELO), and the Americans with Disabilities Act (ADA). Thorough understanding of these Standards, Specifications and Guidelines are expected. Accurate construction cost estimates for projects will be required as well.
Occasional, unanticipated requests might also need immediate attention such as requests for information (RFI) from contractors. Each Consultant shall address their capacity for immediate response in their Proposal.
OBJECTIVES
The purpose of this Request for Qualifications is to develop a list containing more than one Consultant that can provide the City with on-call landscape and irrigation design services on an as-needed basis. The Landscape Architect firm shall be the prime consultant of the project team.
The goal of this RFQ is to create a
shortlist qualified Consultants that will be available for use by City staff on projects within Capital Improvement Program or as part of on-going Public Works Operations renovation/enhancement projects.
3 SCOPE OF SERVICES
Selected qualified firms shall provide on-call general landscape architectural and irrigation design services that may be requested by the City during the term of this agreement in a prompt, professional, and competent manner in accordance with the standards of the landscape architectural profession. All work, unless otherwise specified, shall be performed on a time and materials basis, and completed to the satisfaction of the Public Works Director/ City Engineer or designee within the time periods allocated, or as mutually agreed to at the beginning of the assignment. The following list provides examples of the type services that may be requested. Not all services may be needed on a specific project. Actual services will be project based according to need.
Landscape Design Services
1. Prepare site, landscape and/or irrigation plans;
2. Provide topographic site surveys for design purposes;
3. Provide property line survey to confirm existing boundaries;
4. Coordinate with Local Services to determine surface and underground utilities including identification/resolution of potential conflicts;
5. Prepare Storm Water Management Plans and include temporary and permanent to meet NPDES storm water quality requirements;
6. Review geotechnical and engineering reports;
7. Conduct community outreach and build consensus for final concept design;
8. Prepare preliminary and final design plans, specifications, details, quantity calculations and accurate estimates of costs;
9. Assist in bidding and award phase;
10. Provide construction administration services.
Project Management Assistance
In addition, the City may decide to retain on-call services as necessary to assist with project management. It is not anticipated that all Consultants will have staff available to provide these additional services, however the City would like any firm that has this capability to identify staff members that may be able to perform the following duties:
1. Assist the City in managing small to medium-sized capital projects including the preparation of staff reports, project planning and coordination with other agencies and utilities.
2. Assist the City in managing consultant work including signing, landscaping, utility undergrounding, irrigation and lighting.
3. Assist the City in managing the construction of small to medium-sized projects including advertisement of projects, response to request for information, review of bids, award of contract, project accounting, and closeout.
4. Perform Utility Research and coordination with Utility companies.
5. Perform Base Mapping of capital projects.
6. Prepare baseline project design schedule using critical path method and update schedule 4 as necessary.
7. Prepare application for and assist the City to obtain the necessary permits and approvals from appropriate agencies.
8. Perform or manage sub-consultants in the preparation of geotechnical services required on the project including pavement structural section and other required soil characteristics for design of structures.
Irrigation Design Services
The City of Antioch takes water conservation seriously. All irrigation designs will adhere to State of California MWELO Regulations. The planting and irrigation design of every site is considered an opportunity to enhance our environment, while conserving the resources which will maintain the landscape sustainably. The following points outline some of the ways the City implements such design principles.
Utilize the latest water conserving technology and products.
All systems contain automatic controllers that are equipped with water monitoring capabilities by seasonal program percentages based on Evapotranspiration (ET).
Master control systems have backflow and pressure reducing devices.
Rain, wind and moisture sensing override devices or weather stations are installed as appropriate.
Gallonage, matched precipitation, pressure compensating rotors, rotators, spray heads and bubblers nozzles on bodies that are equipped with internal or in line check valves.
Zone rotor, rotator spray heads and bubblers based on their GPM, PSI, arc pattern, radius, precipitation rates and plant material types being irrigated.
Bubbler nozzles and underground irrigation tubing is used when appropriate.
Zone the irrigation system into hydro-zones based on solar exposure, soil structure, topography, plant material types and their water requirements.
Turf and shrub areas are watered separately through separate valve zones.
Schedule repeat cycles (cycle/soak) and appropriate equipment as necessary to avoid runoff and overspray.
Systems shall maintain or exceed a level of 0.71 efficiency and use of reclaimed water as possible.
SCOPE OF WORK - Irrigation Design Services
All irrigation designs will adhere to State of California MWELO Regulations.
The scope of work for potential projects may include, but not be limited to:
1. Initial site investigation and assessment of work based on project goals.
2. Review of planting zones for hydro-zone efficiency.
3. Review of City standard irrigation details, material list, and recommend appropriate upgrades. Develop or update City standard irrigation details in CAD as required in project scope.
4. Provide peer review of work prepared by City staff, and make recommendations and 5 revisions as directed by the City.
5. Comply with State (AB 1881) and local requirements.
6. Pre-Design - Assessment and Development of Existing Irrigation As-builts:
a) Review site conditions and existing above ground irrigation components with City staff, and other agencies as required by project scope.
b) Utilize existing survey to produce CAD documents with all above ground irrigation components. Add any missing irrigation components with GPS or field measurements. c) Coordinate with City staff in obtaining field piping notes or field knowledge to complete pipe routing of the various components.
d) Provide final CAD and PDF documents with all irrigation components to be provided as deliverables.
e) Coordination with the consultants and contractors as required.
7. Design - Conceptual Design and Design Development Phase:
a) Prepare conceptual design, including plans, details and draft specifications for City review and approval.
b) Provide product and material cut sheets.
c) Prepare budgetary cost estimates.
d) Review proposed planting zones and calculate the estimated amount of water required for the project site.
e) Coordinate with City and other consultants in determining joint trench and clearance requirements.
f) Landscape Documentation Package:
i. Project Information
ii. Water Efficiency Landscape Worksheets
8. Site Inspection Worksheet
Point of Connection (POC) Information
9. Site Inspection Worksheet Controller Information
10. Site Inspection Worksheet Station Information
11. System Capacity Calculations
12. Water Efficient Landscape Worksheet
a) Hydrozone Information Table
b) Water Budget Calculations
c) Maximum Applied Water Allowance (MAWA)
d) Estimated Total Water Allowance (ETWU)
13. Part 1. Certificate of Completion
14. Part 2. Certification of Installation According to the Landscape Documentation Package
15. Part 3. Irrigation Schedule
16. Part 4. Schedule of Landscape and Irrigation Maintenance.
17. Part 5. Landscape Irrigation Audit Report
6 18. Part 6. Soil Management Report
19. Soils Analysis Report
20. Verification of Implementation
a) Soil Management Report
b) Irrigation Plan
c) Irrigation Schedule
d) Landscape and Irrigation Maintenance Schedule
e) Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis f) Irrigation Efficiency
g) Recycled Water
h) Booster Pump Design
i) Irrigation Well Design if needed
21. Post Design - Construction Documents Phase:
a) Prepare construction documents, including plans, details and specifications complete and ready for City review, permitting and bidding. Final bid construction documents set shall be stamped and signed by licensed design professional in charge. b) Construction documents shall conform to graphic standards, including title blocks, scale, established by the City.
c) Prepare cost estimate to correspond with line items and unit costs on project Bid Spreadsheet and Measurement and Payment Clause in the project specifications. d) Prepare technical specifications in City Standard, CSI or Caltrans format, as required or directed.
e) Provide all plans to the City in AutoCAD format (most recent version). f) Project administration as required.
g) Project Construction Phase:
i. Provide evaluation on material substitution request. ii. Review submittals and shop drawings.
iii. Review and respond to contractor Request for Information (RFI). iv. Change order evaluation as necessary.
v. Attend construction punch walk and generate project punch list. vi. Project Conformed Set of Project Documents in CAD and PDF format at project completion for City records.
h) Referenced City Standard Irrigation Details:
i. Tree Staking L-03
ii. Pedestal Irrigation Controller L-04
iii. Sprinkler Irrigation lateral L-05
iv. Quick Coupler Main Line (Potable) L-06
7 v. Quick Coupler Main Line (NON-POTABLE) L-07
vi. Light Energized Irrigation Controller L-08
vii. Shrub and Tree Planting on Slope L-10
viii. Irrigation Master Control Valve L-11
ix. Irrigation Remote Control Valve L-12
x. Isolation Gate Valve and Under L-13e
xi. Isolation Gate Valve 2- & Over L-14
xii. Trench Section for Irrigation Pipe L-15
xiii. Irrigation Typical Thrust Blocks L-16
xiv. Reduced Pressure Backflow Preventer Assembly W-11
PERIOD OF AWARD
The anticipated effective date for providing the required product and services shall be for an initial three (3) year period with an optional two (2) year extension at the sole discretion of the City for a possible total five (5) year agreement, starting approximately April 2025.
If the City desires to extend the contract, not later than thirty (30) days prior to expiration, the City shall send a notice in writing to the vendor requesting firm pricing for the next twelve-month period.
After the City evaluates the firm
s pricing proposal from the consultant, it will determine whether to extend the contract. All awards and extensions are subject to annual appropriation of funds.
The provisions of the foregoing paragraphs with respect to extensions of the terms of the contract shall be null and void if the contract has been terminated or revoked during the initial term of extension thereof. All decisions to extend the contract are at the option of the City.
SUBMITTAL REQUIREMENTS
Please prepare and organize your Qualifications based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Submittal. Please note however that the RFQ submittal is limited to 20 pages maximum (excluding resumes) and should be submitted on 8 ½ x paper, in 12-point font.
1. Interested firms are requested to submit three (3) sealed copies of their Qualifications and one electronic copy in PDF format as follows: Enclose a cover letter not to exceed one page describing the firm's interest and commitment to perform on-call landscape architectural and irrigation design services. The person authorized by the firm to negotiate a contract with the City of Antioch shall sign the cover letter.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the service categories your firm is interested in providing.
Include a brief description of the role associated with the reference, and the role of the respective team member.
4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary point-of-contact.
5. Include an organization chart, including those who may take a role in as a consultant to the City.
8 6. Present proposed compensation rates.
7. Provide confirmation of your ability to meet the Consultant Service Agreement and insurance requirements (See Attachment A). Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.
SELECTION CRITERIA
All qualifications will be evaluated based on the criteria below.
Qualifications and experience of key project team members, particularly the Project Manager, qualified technical and support personnel - 25 points Experience with local municipalities and agencies - 25 points Ability to respond in a timely manner 15 points
Quality and completeness of the proposal 10 points
Ability to meet contract and insurance requirements 10 points Fees 15 points
CONTRACT TERMS AND CONDITIONS
It is anticipated that any selected Consultant firm will work under a three (3) year Consultant Services Agreement with the City. Payment for services provided under the service agreement basis with a not-to-exceed limit of $125,000 per contract year. At the end of the three-year term, the City may renew
(2) one-year period extensions with a not-to-exceed limit of $125,000 per extension contract year.
Services will be requested on an as needed basis and there is no guarantee of work or that any funds will be used.
CONTRACT TERMS AND CONDITIONS
By submitting a
proposal for this work, a firm agrees to comply with all terms and conditions and insurance requirements outlined in the agreement.
It is anticipated that the selected consultant(s) will work under a three-year Agreement with the City. At the end of the three-year term, the City may renew the Agreement for up to two additional years.
It is anticipated that from the proposals submitted, City staff will be able to select the firms best needs. However, if that is not possible, the City
The City will negotiate a
Consultant Service Agreement for the work after staff has determined the best qualified firms.
No compensation will be due any firm for preparation of a written proposal or for meeting with
The selected firm will receive a notice to proceed after the City Council has approved their contract.
9 SUBMISSION INSTRUCTIONS
Three (3) bound, and one (1) electronic copy of the proposal must be submitted no later than 2:00 p.m. on Wednesday, March 19, 2025 to:
City of Antioch
Derek Traya
Public Works Department
1201 W. 4th Street
Antioch, CA 94509
Interviews will be conducted if there is not an outstanding response and two or three firms are very close in evaluation points. Any questions regarding the above should be directed to Public Works Department at (925) 779-6968 or [email protected].
Antioch City Council Report
June 10, 2025, Agenda Item # 2
of Santa Clara, CA. as one of two design consultants to be added the City’s shortlist of design consultants.
If awarded the contract, Verde Design Inc. will provide on -call landscape and irrigation design services, as directed by City staff, on an as-needed basis. For example, design services may be used for the City’s ongoing Landscape Median Enhancement project, for City right of way enhancements, for Park renovation projects, or for landscape renovations at City facilities such as the Water Treatment Plant and City Hall. Staff recommend awarding this on -call landscape design agreement to ensure that future landscape projects are executed in a timely manner for the benefit of the residents of Antioch.
ATTACHMENTS
A. Resolution
1. Exhibit 1 – Draft Consultant Services Agreement
a. Exhibit A – Verde Design Proposal
B. Published RFP
C. Scoring Sheet
ATTACHMENT “A”
RESOLUTION NO. 2025/xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
APPROVING A MULTI-YEAR CONSULTANT SERVICES AGREEMENT FOR ON-
CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES WITH VERDE DESIGN INC. IN THE AMOUNT OF $500,000, AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT
WHEREAS, the Public Works Department , through its Parks and Landscape Divisions, strives to maintain the City’s landscaped areas in a safe and aesthetically pleasing manner and continues to make ongoing efforts to upgrade and enhance the City’s parks, landscaped right of ways and facilities for the residents of Antioch;
WHEREAS, on February 5, 2025 , staff solicited a Request for Proposal for On- Call Landscape Architectural and Irrigation Design Services. O n March 19, 2025, staff selected Verde Design Inc. of Santa Clara, CA;
WHEREAS, Verde Design Inc. will provide on-call landscape and irrigation design services as directed by City staff on an as-needed basis;
WHEREAS, design services may be used for the City’s ongoing Landscape Median Enhancement project, for City right of way enhancements, for Park renovations, or for landscape enhancements at City facilities such as the Water Treatment Plant and City Hall;
WHEREAS, staff recommend awarding this on- call landscape design agreement to ensure that future landscape projects are executed in a timely manner for the benefit of the residents of Antioch; and
WHEREAS, the City Council has considered approving a Consultant Services Agreement with Verde Design Inc. for On -Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000 and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch, hereby approves a Consultant Services Agreement with Verde Design Inc. for On-Call Landscape Architectural and Irrigation Design Services for a three (3) year term ending June 30, 2028, in the amount of $300,000 with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000, and authorizing the City Manager or designee to execute the agreement in a form approved by the City Attorney.
* * * * * * *
RESOLUTION NO. 2025/***
June 10, 2025
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 10th day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MELISSA RHODES
CITY CLERK OF THE CITY OF ANTIOCH
EXHIBIT “1”
DESIGN CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF ANTIOCH AND VERDE DESIGN
THIS AGREEMENT ( “Agreement”) is made and entered into this 10th day of June , 202 5 (“Effective Date”) by and between the City of Antioch, a municipal Corporation with its principle place of business at 200 H Street, Antioch, CA 94509 (“City”) and Verde Design Inc. with its principle place of business at 2455 The Alameda, Santa Clara, CA 92501 (“Consultant”) as of June 10, 2025. City and Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.”
SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2028, with the option to extend an additional two (2) years through June 30, 2030, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant represents that it is experienced in providing these services to public clients and is familiar with the plans and needs of City. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.
SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $300,000 for three years with an option to extend two (2) additional years in an amount not to exceed $200,000 for a total five (5) year contract amount not to exceed $500,000 , notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
EXHIBIT “1”
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services; and,
The Consultant’s signature.
2.2 Payment Schedule.
2.2.1 City shall make incremental payments, based on invoices received, [according to the payment schedule attached as Exhibit B], for services satisfactorily performed in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement, unless expressly provided for in Section 2.5.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule in Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed Two Thousand Five Hundred Dollars ($2,500.00). Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
EXHIBIT “1”
Reimbursable Expenses are:
1. Blueprints and Reproductions
2. Photography
3. Models and Renderings
4. Postage/Overnight Mail Service
5. Travel Expenses
6. Parking and Toll Expenses
7. Permit Fees
8. Courier Delivery Service
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.7 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until Consultant receives authorization to proceed from the Contract Administrator.
SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities.
SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:
4.1 Commercial General Liability (CGL ): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $ 2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. The required insurance limits may be met if an umbrella insurance provision explicitly supplements both the CGL and general aggregate limits to reach the required threshold. If Consultant’s services include work within 50 feet
EXHIBIT “1”
of a railroad right of way, the Consultant shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City.
Limits for such coverage shall be no less than $5,000,000.
4.2 Automobile Liability Insurance . ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
4.3 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.4 Professional Liability (Errors and Omissions ): Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:
4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. Additional insured status under the CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.2 Primary Coverage. For any claims related to this contract, the Consultant ’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant ’s insurance and shall not contribute with it. This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.
4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
4.5.4 Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.
4.5.5 Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
EXHIBIT “1”
4.5.6 Claims made policies . If any of the required policies provide claims -made coverage:
4.5.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
4.5.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
4.5.6.3 If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
4.6 Certificate of Insurance and Endorsements . Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant ’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
4.7 Subcontractors. Consultant shall include all subcontractors as insured under its polic ies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.
4.8 Higher Limits. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant . Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
4.9 Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.
4.10 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or,
Terminate this Agreement.
EXHIBIT “1”
SECTION 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.
5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant 's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant , the City, its officials, officers, employees, agents, or volunteers.
5.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant , and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant ’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
5.3 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
5.4 By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
SECTION 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the manner or means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant
EXHIBIT “1”
shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
SECTION 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
7.6 California Labor Code Requirements . Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consul tant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City , its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and
EXHIBIT “1”
debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the full term of this Agreement and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
SECTION 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a
EXHIBIT “1”
substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’ remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; and/or
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant in which case the City may charge Consultant the difference between the cost to have a different consultant complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
SECTION 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, drawings, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.
9.2 Confidentiality. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Consultant. Such materials shall not, without the prior written permission of City, be used by Consultant for any purpose other than the performance of this Agreement nor shall such materials be disclosed publicly. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, shall be deemed confidential. Consultant shall not use the City’s name or logo or photographs pertaining to the services under this Agreement in any publication without the prior written consent of the City.
9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a
EXHIBIT “1”
minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
9.4 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
9.5 Intellectual Property. The City shall have and retain all right, title and interest, including copyright, patent, trade secret or other proprietary rights in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents and any other works of authorship fixed in any tangible medium or expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Consultant under this Agreement. Consultant further grants to City a non- exclusive and perpetual license to copy, use, modify or sub- license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.
SECTION 10. MISCELLANEOUS PROVISIONS.
10.1 Venue. In the event either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
10.2 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.3 No Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.4 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
10.5 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
EXHIBIT “1”
Consultant shall not employ any official of City in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et. seq. , the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
10.7 Inconsistent Terms. If the terms or provisions of this Agreement conflict with or are inconsistent with any term or provision of any attachment or Exhibit attached hereto, then the terms and provisions of this Agreement shall prevail.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Derek Traya ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Verde Design
Attn: Derek McKee
2455 The Alameda
Santa Clara, CA 92501
Any written notice to City shall be sent to:
Public Works
Attn: Derek Traya
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney
EXHIBIT “1”
10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, and all other attachments, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.
CITY: CONSULTANT:
CITY OF ANTIOCH VERDE DESIGN
____________________________ By:______________________________ Bessie Marie Scott
City Manager Name:______________________________
Title:______________________________
Attest:
____________________________ By:______________________________ Melissa Rhodes
City Clerk Name:______________________________ Title:______________________________
Approved as to Form:
____________________________
Derek Cole
Interim City Attorney
[Two signatures are required for a corporation or one signature with the corporate bylaws indicating that one person can sign on behalf of the corporation]
EXHIBIT “1”
EXHIBIT A
SCOPE OF WORK
Selected qualified firms shall provide on-call general landscape architectural and irrigation design services that may be requested by the City during the term of this agreement in a prompt, professional, and competent manner in accordance with the standards of the landscape architectural profession. All work, unless otherwise specified, shall be performed on a time and materials basis, and completed to the satisfaction of the Public Works Director/ City Engineer or designee within the time periods allocated, or as mutually agreed to at the beginning of the assignment. The following list provides examples of the type services that may be requested.
Not all services may be needed on a specific project. Actual services will be project based according to need.
Landscape Design Services
1. Prepare site, landscape and/or irrigation plans;
2. Provide topographic site surveys for design purposes;
3. Provide property line survey to confirm existing boundaries;
4. Coordinate with Local Services to determine surface and underground utilities including identification/resolution of potential conflicts;
5. Prepare Storm Water Management Plans and include temporary and permanent BMP’s to meet NPDES storm water quality requirements;
6. Review geotechnical and engineering reports;
7. Conduct community outreach and build consensus for final concept design;
8. Prepare preliminary and final design plans, specifications, details, quantity calculations and accurate estimates of costs;
9. Assist in bidding and award phase;
10. Provide construction administration services.
Project Management Assistance
In addition, the City may decide to retain on -call services as necessary to assist with project management. It is not anticipated that all Consultants will have staff available to provide these additional services, however the City would like any firm that has this capability to identify staff members that may be able to perform the following duties:
1. Assist the City in managing small to medium -sized capital projects including the preparation of staff reports, project planning and coordination with other agencies and utilities.
2. Assist the City in managing consultant work including signing, landscaping, utility undergrounding, irrigation and lighting.
3. Assist the City in managing the construction of small to medium -sized projects including advertisement of projects, response to request for information, review of bids, award of contract, project accounting, and closeout.
EXHIBIT “1”
4. Perform Utility Research and coordination with Utility companies.
5. Perform Base Mapping of capital projects.
6. Prepare baseline project design schedule using critical path method and update schedule as necessary.
7. Prepare application for and assist the City to obtain the necessary permits and approvals from appropriate agencies.
8. Perform or manage sub-consultants in the preparation of geotechnical services required on the project including pavement structural section and other required soil characteristics for design of structures.
Irrigation Design Services
The City of Antioch takes water conservation seriously. All irrigation designs will adhere to State of California MWELO Regulations. The planting and irrigation design of every site is considered an opportunity to enhance our environment, while conserving the resources which will maintain the landscape sustainably. The following points outline some of the ways the City implements such design principles.
• Utilize the latest water conserving technology and products. • All systems contain automatic controllers that are equipped with water monitoring capabilities by seasonal program percentages based on Evapotranspiration (ET). • Master control systems have backflow and pressure reducing devices. • Rain, wind and moisture sensing override devices or weather stations are installed as appropriate.
• Gallonage, matched precipitation, pressure compensating rotors, rotators, spray heads and bubblers nozzles on bodies that are equipped with internal or in line check valves. • Zone rotor, rotator spray heads and bubblers based on their GPM, PSI, arc pattern, radius, precipitation rates and plant material types being irrigated. • Bubbler nozzles and underground irrigation tubing is used when appropriate. • Zone the irrigation system into hydro-zones based on solar exposure, soil structure, topography, plant material types and their water requirements. • Turf and shrub areas are watered separately through separate valve zones. • Schedule repeat cycles (cycle/soak) and appropriate equipment as necessary to avoid runoff and overspray.
• Systems shall maintain or exceed a level of 0.71 efficiency and use of reclaimed water as possible.
SCOPE OF WORK - Irrigation Design Services
All irrigation designs will adhere to State of California MWELO Regulations.
The scope of work for potential projects may include, but not be limited to:
EXHIBIT “1”
1. Initial site investigation and assessment of work based on project goals.
2. Review of planting zones for hydro-zone efficiency.
3. Review of City standard irrigation details, material list, and recommend appropriate upgrades. Develop or update City standard irrigation details in CAD as required in project scope.
4. Provide peer review of work prepared by City staff, and make recommendations and revisions as directed by the City.
5. Comply with State (AB 1881) and local requirements.
6. Pre-Design - Assessment and Development of Existing Irrigation As-builts:
a) Review site conditions and existing above ground irrigation components with City staff, and other agencies as required by project scope. b) Utilize existing survey to produce CAD documents with all above ground irrigation components. Add any missing irrigation components with GPS or field measurements.
c) Coordinate with City staff in obtaining field piping notes or field knowledge to complete pipe routing of the various components.
d) Provide final CAD and PDF documents with all irrigation components to be provided as deliverables.
e) Coordination with the City’s consultants and contractors as required.
7. Design - Conceptual Design and Design Development Phase:
a) Prepare conceptual design, including plans, details and draft specifications for City review and approval.
b) Provide product and material cut sheets.
c) Prepare budgetary cost estimates.
d) Review proposed planting zones and calculate the estimated amount of water required for the project site.
e) Coordinate with City and other consultants in determining joint trench and clearance requirements.
f) Landscape Documentation Package:
i. Project Information
ii. Water Efficiency Landscape Worksheets
8. Site Inspection Worksheet – Point of Connection (POC) Information
9. Site Inspection Worksheet – Controller Information
10. Site Inspection Worksheet – Station Information
11. System Capacity Calculations
12. Water Efficient Landscape Worksheet
a) Hydrozone Information Table
b) Water Budget Calculations
EXHIBIT “1”
c) Maximum Applied Water Allowance (MAWA)
d) Estimated Total Water Allowance (ETWU)
13. Part 1. Certificate of Completion
14. Part 2. Certification of Installation According to the Landscape Documentation Package
15. Part 3. Irrigation Schedule
16. Part 4. Schedule of Landscape and Irrigation Maintenance.
17. Part 5. Landscape Irrigation Audit Report
18. Part 6. Soil Management Report
19. Soils Analysis Report
20. Verification of Implementation
a) Soil Management Report
b) Irrigation Plan
c) Irrigation Schedule
d) Landscape and Irrigation Maintenance Schedule
e) Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis f) Irrigation Efficiency
g) Recycled Water
h) Booster Pump Design
i) Irrigation Well Design if needed
21. Post Design - Construction Documents Phase:
a) Prepare construction documents, including plans, details and specifications complete and ready for City review, permitting and bidding. Final bid construction documents set shall be stamped and signed by licensed design professional in charge. b) Construction documents shall conform to graphic standards, including title blocks, scale, established by the City.
c) Prepare cost estimate to correspond with line items and unit costs on project Bid Spreadsheet and Measurement and Payment Clause in the project specifications. d) Prepare technical specifications in City Standard, CSI or Caltrans format, as required or directed.
e) Provide all plans to the City in AutoCAD format (most recent version). f) Project administration as required.
g) Project Construction Phase:
i. Provide evaluation on material substitution request. ii. Review submittals and shop drawings.
iii. Review and respond to contractor Request for Information (RFI).
EXHIBIT “1”
iv. Change order evaluation as necessary.
v. Attend construction punch walk and generate project punch list. vi. Project Conformed Set of Project Documents in CAD and PDF format at project completion for City records.
h) Referenced City Standard Irrigation Details:
i. Tree Staking L-03
ii. Pedestal Irrigation Controller L-04
iii. Sprinkler Irrigation lateral L-05
iv. Quick Coupler Main Line (Potable) L-06
v. Quick Coupler Main Line (NON-POTABLE) L-07
vi. Light Energized Irrigation Controller L-08
vii. Shrub and Tree Planting on Slope L-10
viii. Irrigation Master Control Valve L-11
ix. Irrigation Remote Control Valve L-12
x. Isolation Gate Valve 2” and Under L-13e
xi. Isolation Gate Valve 2-1/2” & Over L-14
xii. Trench Section for Irrigation Pipe L-15
xiii. Irrigation Typical Thrust Blocks L-16
xiv. Reduced Pressure Backflow Preventer Assembly W-11
EXHIBIT “1”
EXHIBIT B
PAYMENT SCHEDULE
MARCH 19, 2025
REQUEST FOR
QUALIFICATIONS
(RFQ)
FOR ON-CALL
LANDSCAPE
ARCHITECTURAL
AND IRRIGATION
DESIGN SERVICES
EXHIBIT "A"
2/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES TAB 1
COVER LETTER ............................................................................................. P3 TAB 2
FIRM QUALIFICATIONS ............................................................................. P4 TAB 3
PROJECT EXPERIENCE AND REFERENCES ........................................ P11 TAB 4
PROJECT TEAM ............................................................................................ P18 TAB 5
COMPENSATION RATES ........................................................................... P24 TAB 6
AGREEMENT .................................................................................................. P25
TABLE OF CONTENTS
Railroad Park, City of Morgan Hill
3/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES March 19, 2025
City of Antioch
1201 W. Fourth Street, Antioch, CA 94509
Attn: Derek Traya
SUBJECT: REQUEST FOR QUALIFICATIONS (RFQ) FOR ON-CALL LANDSCAPE ARCHITECTURAL AND
IRRIGATION DESIGN SERVICES
Dear Ms. Rios and Members of the Evaluation Committee:
We thank you for considering our proposal for the City of Antioch’s (City) RFQ for On-Call Landscape Architectural and Irrigation Design Services. Verde Design, Inc. stands as a leading provider of integrated landscape architecture and civil engineering services. Our specialization encompasses the planning, design, and construction administration of public recreational and athletic facilities. We collaborate closely with cities, counties, and parks and recreation districts to develop outstanding outdoor environments that significantly improve the quality of life within the community. We are a committed team of 49 experienced professionals dedicated to improving recreational facilities, athletic programs, and the unique environments that enhance neighborhoods and community areas.
Our team consists of highly qualified professionals, including myself, Derek McKee, the project principal, committed to helping you achieve your goals. Our firm boasts a strong history, having successfully completed over 750 projects for more than 110 public agencies, including over 45 successful on-call partnerships. Many of these projects align closely with your anticipated initiatives. Additionally, I have experience in delivering design services within the City and have collaborated with the Antioch Unified School District on two athletic improvement projects at Antioch High School, which I oversaw.
Why Verde Design?
Experience with Similar Projects: We proudly uphold an extensive portfolio of successful public recreational facilities, demonstrating our proficiency in transforming master plans into tangible construction projects. Our efforts prioritize health and wellness, fostering an environment conducive to both educational pursuits and recreational activities. This wealth of expertise has reinforced our distinguished reputation for crafting designs that are not only visually striking but also functional for public interaction, all while honoring the historical and cultural significance of the communities we serve. We possess a profound understanding of how to create community facilities that cater to the recreational needs and interests of the population, ensuring that these spaces are sustainable, operationally efficient, and visually appealing.
Sharing Our Knowledge : We will act as an integral part of your team, focusing on fostering robust relationships with your staff by attentively considering your evolving objectives and executing projects that fulfill them. Recognizing that proactive communication is essential for timely and budget-conscious project delivery, our team will be consistently accessible and responsive during the entire process and even after project completion. By selecting Verde Design, you are securing a dedicated advocate and a partner invested in the enduring success of your projects.
We trust that this submission will enhance your comprehension of our dedication to excellence in design and exceptional service for our clients. We are eager to have the chance to create something remarkable within the Antioch community, all while adhering to established timelines and budget constraints. I will be your main point of contact and am authorized to negotiate a contract with the City of Antioch.
Sincerely,
VERDE DESIGN, INC.
Derek McKee, RLA, Principal (Authorized Signature)
408.850.3410 | [email protected]
2455 The Alameda, Santa Clara, CA 92501
FIRM
QUALIFICATIONSTAB 2
4/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
FIRM PRINCIPALS
DEREK MCKEE, RLA
MARK BAGINSKI, RLA NANCE CRONIN
DEVIN CONWAY, PE
FIRM PROFILE
VERDE DESIGN FIRM INFORMATION
Type of Legal Entity: S Type Corporation and
Certified Small Business Enterprise
Years in Business : 17 years
Number of Employees: 49
Main-Contact: Derek McKee, RLA, Principal
408.850.3410 | [email protected]
Office Providing Services: 2455 The Alameda,
Santa Clara, CA 95050
Website: www.verdedesigninc.com
ABOUT VERDE DESIGN
Verde Design is an integrated landscape
architecture and civil engineering firm
specializing in award-winning recreational
and athletic-focused spaces. We provide our
clients with comprehensive planning, design,
and construction administration services, and
focus on serving cities, counties, and parks
and recreations districts.
We have partnered with over 110 public
agencies to date, and have completed
more than 750 public facility projects for
clients. Projects have ranged from small
neighborhood pocket parks to destination
sites, including expansive community parks
and sports complexes. We staff our projects
with a team of creative problem solvers,
and draw upon our in-house site planning,
grading and drainage, planting, and irrigation
design expertise, to provide solutions that
meet or beat project schedules and remain
within the established project budgets.
BRIEF HISTORY
In 2007, Derek McKee and Devin Conway, both
veterans of the A/E/C industry, purchased key
assets of a former firm and founded Verde
Design, a certified SBE. Our leaders have
crafted a culture rooted in sound practice,
focused on sustainability, and staffed with
people who care about enhancing their
communities. Since our founding in Santa
Clara, we expanded operations with additional
offices in Folsom, Santa Rosa, and Riverside.
OUR PROJECTS & SERVICE TYPES
• Landscape
Architecture
• Civil Engineering
• Master Planning
• Facility Assessments
• Management Plans/
Studies
• Feasibility Studies
• Schematic Design
• 3D Modeling
• Community
Facilitation
& Outreach
• Construction
Documentation
• Irrigation Design
& Audits
• Cost Estimating
• New & Replacement
Playgrounds
• All-Inclusive
Playgrounds
• New & Replacement
Athletic & Rec Fields
• Bike/Skate Parks
• Sports Field/Park
Lighting
• Tennis/Hard Courts
• Pre-Fab Buildings
for Restrooms,
Concessions,
Maintenance, and
Storage
• Plazas/Entry Elements
• Stormwater Facilities
• SWPPP & SWMOCP
17 150
110
PARK &
PLAYGROUND
PROJECTS FOR
PUBLIC AGENCIES
YEARS IN
BUSINESS
AS A CERTIFIED SMALL
BUSINESS ENTERPRISE
PUBLIC AGENCIES
PARTNERED WITH
OVER THE LAST 17
YEARS IN BUSINESS
FIRM
QUALIFICATIONSTAB 2
5/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
TALENTED
PROFESSIONALS49
ATHLETIC FACILITY PROJECTS
COMPLETED IN THE LAST 17
YEARS IN BUSINESS
PROJECT DESIGN
AWARDS RECEIVED
750
42 WE ARE PROUD
THAT OVER 96%
OF OUR BUSINESS
COMES FROM
REPEAT CLIENTS
96%
Verde Design brings a wealth of experience in designing public facility projects with playgrounds, having successfully completed over 150 public park and playground projects. Our expertise also extends to creating all-inclusive playground designs that cater to people of all ages and abilities, going beyond the requirements set by the ADA.
Our approach involves carefully selecting site materials, making design decisions, and developing details that can be utilized in future projects. Our experience in these projects has given us valuable insights into creating comprehensive and easily understandable design documents that are suitable for bidding and construction. We are committed to bringing this expertise to your proposed project.
PROJECTS DESIGNED
FOR PUBLIC AGENCIES
PARK & PLAYGROUND
150
4 SANTA CLARA
FOLSOM
SANTA ROSA
RIVERSIDE
BRANCH OFFICES
*OFFICE PROVIDING SERVICES:
RIVERSIDE OFFICE: 2455 THE
ALAMEDA, SANTA CLARA, CA 95050
45 ON-CALL
CONTRACTS
WITH PUBLIC
AGENCIES
IN THE LAST
17 YEARS IN
BUSINESS
$750 MILLION IN PUBLIC
PROJECTS COMPLETED 17
YEARS IN
BUSINESS
AS A CERTIFIED
SMALL
BUSINESS
ENTERPRISE
VERDE DESIGN BY THE NUMBERS
FIRM
QUALIFICATIONSTAB 2
6/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
DELIVERING SERVICES/PROJECT
APPROACH TO WORKING WITH THE CITY
Verde Design believes that the key to
developing successful projects begins with
a simple, but clear, philosophy. Investigate ,
Listen, Understand , and Recommend are
the core elements of our project approach.
Beginning with our initial kick-off meeting
with the City of Antioch (City) staff, we will
learn more about the proposed project and
better understand your goals. This framework
is critical to ensure consistent and clear
communication is established between our
team and City staff.
Investigate - The first step to the success of
a project begins with a solid investigation. We
would review existing documents and plans.
On recreational projects, we will conduct a
site visit with client staff to understand and
analyze the existing conditions of the facilities.
This will ensure that we fully understand the
projects’ parameters and constraints, as
well as the existing site conditions. This site
analysis effort will be utilized throughout the
projects, enabling educated and effective
decisions to be made at the beginning of the
design phase and throughout the projects.
Listen - A key element to project success, we
emphasize the importance of listening to all
project stakeholders’ concerns and desires.
Our team will provide options and incorporate
guidance provided by our clients’ staff,
including maintenance and operations staff,
user groups, advisory bodies, and members of
the community, and communicate this back
to the project team. The result of our focus
on listening is a cohesive team that works
together on a shared path of understanding
with client goals in mind, resulting in smooth-
running projects. Typically, we first focus
on programming input and develop use-
relationship diagrams for initial review
and input.
Understand - As we mentioned, we use all
information available to develop design
solutions that respond to our clients’ project
needs, including site constraints, client staff
direction, community feedback, and the
allocated budget. Based on input from the
kick-off meeting with staff and the site walk,
we can develop conceptual alternatives to
final conceptual plans or master plans.
Recommend - Using our clients’ clear and
approved concept, we will render the projects’
vision into a complete, biddable set of
construction documents. The Verde Design
team will draw upon past successes with
our extensive recreational projects, including
surrounding City projects, and knowledge
of recreational and athletic facility design
and construction to seamlessly facilitate the
construction document phase. With most of
our projects being constructed, our staff are
well experienced in supporting our clients
through bidding and construction phases.
HOW WE CONTROL SCHEDULING
Verde Design employs 49 professionals with
a variety of experience and expertise that
can be utilized to complete or assist with
any project. The variety of work completed
by our firm allows us to intelligently respond
John D Morgan Park, City of Campbell, 2022 American Public Works Association (APWA) Honor Awards Recipient (Env/Parks < $2M)
FIRM
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES to the needs and design services
that may be required for your
anticipated projects. We strive to
provide problem-specific solutions
by matching the personal and
professional qualities of the
individuals on our team to best
serve the projects’ needs.
Project schedules are a critical
aspect of all projects outlining
tasks, milestones, and deliverables.
Our proposed project manager
will develop a draft schedule
and review with the client to
include submittal dates, review/
presentation meetings, community
/ governing body milestones,
etc. When the schedule is being
developed, we develop our internal
staffing plan and workload schedule. With
the size of our office, we can complete a
large quantity of work in a short period.
Communicating and coordinating large
staffing needs for a project is done internally
in our weekly production meetings. If a project
is going to require more staff than one project
team can complete, we look at additional
staff support or overtime to meet delivery
schedules.
At the start, we will meet with you and your
project team. We will review your overall
schedule constraints, identify critical path
items, set initial milestones, and then prepare
a draft master project schedule for further
discussion. This schedule will include such
items as submittal deadlines, dates for
review/presentation meetings, community/
governing body milestones, agency review,
etc. As the schedule is refined and dates are
set, we will make staffing assignments within
Verde and arrange internal workloads to meet
your deadlines. As the lead consultant, we
will also be carefully coordinating the work of
team consultants to ensure that their work is
completed on schedule.
Verde Design will also provide a
comprehensive basis of design/design log
document which will outline the proposed
product elements to be chosen, initial
systems design components, and the
outstanding items still required from the
client to move forward in the design process.
This document is updated as new input is
received and we reference it as we develop
the construction documents. In addition, we
provide progress reports with each submittal.
The reports identify the submittal progress
updates, comment responses, status,
questions for the client, current and past cost
estimate recap, and plan-by-plan updates.
This helps to communicate all the facets that
go into a construction document package.
QUALITY ASSURANCE/QUALITY
CONTROL (QA/QC)
Our dedication to quality control throughout
the life of a project is one of the ways we
establish the trust that leads to long-term
relationships with our clients: We are proud of
the fact that over 96% of our business comes
from repeat clients. Our internal Quality
Assurance (QA)/ Quality Control (QC) reviews
address design, biddability, constructability,
compliance with local/state codes, and
project requirements.
Orange Memorial Park, City of South San Francisco, 2023 California Parks and Recreation Society (CPRS) Excellence in Design
FIRM
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Our QC begins with the design phase and
continues throughout a project’s life. During
the design phase, we will review the content
of the schematic design graphics and
support elements. The review at this stage
is not technical, but quality control reviews
the design to verify community and staff
comments are included or rectified, spelling,
as well as graphic clarity.
As we develop construction documents, we
have a licensed professional who is not part
of the project team provide a ‘fresh eyes’
review of the documents, in addition to the
reviews by the principal-in-charge and the
project manager. We perform internal redline
reviews, incorporate revisions, and review
all client comments prior to submitting the
documents to you.
We review the submittal packages one week
prior to our submittal date and again during
the City review period. During submittal
review meetings with City staff, we will share
our comments and jointly decide how to
address each of them. As part of our internal
review process, we request draft submittals
from all team consultants one week prior to the
submittal date. We review their plans, comment
on their materials, coordinate improvements
between all team members, and return them for
updates as needed before we incorporate their
materials into our submittal package to you.
Another aspect of our quality assurance
process is our multi-disciplinary firm. We have
licensed landscape architects, civil engineers,
and irrigation designers working together on the
design and integration of the drainage, utilities,
grading, materials, paving, layout, planting, and
irrigation. Our staff will develop the project with
systems designed together creating a more
efficient and effective product.
We provide a progress report at each submittal
that will outline comments and items we have
seen and need to address or coordinate with
City staff. This report also includes City staff
comments and documents what their status
is and how they were resolved. Each report
includes priority items, cost estimate progress,
plan updates, specifications, and any questions
Uptown Family Park, City of Paso Robles
FIRM
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES our team has. All team members help
update this report for each submittal. At
each submittal, we also have a meeting
with City staff to present the submittal
package in which the progress report is
essentially the meeting agenda.
The goals of the Verde Design QC/QA
process are to ensure that the project
is bid within the stated budget, that
the documentation package is clear
and free of ambiguity so that it can be
properly priced by a group of qualified
bidders, and that the improvements can
be constructed in accordance with the
design intent.
PREPARING BUDGETS AND
ESTIMATES
METHODOLOGY
Good budgeting and estimating begin
with developing a clear project program
including prioritizing the program elements
and aligning them with the budget. We begin
each project by developing cost estimates
based on the known information and
program. We work with the client to determine
the revisions to the program throughout
each submittal to maintain the accuracy of
project costs within budget. Our estimates are
developed by our staff and team and we start
them early during the design phase.
Verde Design is actively working throughout
California and understands that market
conditions vary. Our team adjusts to local
market conditions to provide the most
accurate estimate possible. Currently, we are
in a period of change from the contractor
market back to a more owner-friendly market.
We are actively seeing more bidders per
project; the combination of escalation has
slowed markedly but inflation has allowed
for still high pricing. Our book of work shows
prices somewhat flattening from the 12-15%
or more gains year over year. Electrical and
petroleum-influenced industries are still at
all-time highs. We consider these items with
each estimate.
Other markets have remained somewhat
stable without huge price fluctuations. Asphalt
paving and synthetic turf prices are examples
of markets that have been stable, in part
due to the low oil prices in the world market.
The biggest challenge we have seen for the
past few years is not the commodity pricing,
but the contractors’ ability to staff projects
properly due to the shortage of skilled and
unskilled laborers. Our strategy to overcome
these challenges is a multi-faceted approach
to cost estimating, including utilizing
relationships in the contractor community
to understand current pricing and preparing
additive alternates to our project plans to
cushion against market dynamics.
CONTINGENCIES UTILIZED
Verde Design utilizes the following
contingencies as a starting point for most
projects:
• Survey, Permits, Traffic and SWPPP 3%
• Bonding 2%
• Mobilization/Project Management 12-15%
Arnold Adreani Park, Elk Grove
FIRM
QUALIFICATIONSTAB 2
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES in some cases. Adding a bid contingency
is good if there is a lag between the final
estimate and bidding.
STANDARD ESTIMATING MANUALS
USED AS REFERENCE
Verde Design does not rely on manuals or
guidebooks for estimating. We have found
these to be unreliable. We focus on getting
real costs from contractors, suppliers, and
manufacturers. We communicate with
specialty trades to understand asphalt,
concrete, electrical, fencing costs, etc. We can
demonstrate the accuracy of this approach
through our historical bid results summary.
We have also carried other contingencies
as determined by the project and bidding
environment:
• Escalation +/- 5%
• Bidding Contingency +/- 5-10%
(Based on the number of bidders received)
Our pricing approach includes materials,
labor, and markups based on a proven format
we have honed over years of successful
project bidding. The trickiest part of cost
estimating is the dynamics of the market at
the time of bid versus when the plans are
completed, which is usually months before
Glorya Jean Tate Park, City of Marina, 2023 American Public Works Association (APWA) Project of the Year (Structural Projects < $5 M)
PROJECT EXPERIENCE
AND REFERENCESTAB 3
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
FIRM QUALIFICATIONS
Our mission is to provide excellence in
design and outstanding service to our
clients . In our 17 years in business, we
have accumulated an extensive portfolio
of successful recreational and athletic
facilities, partnering with more than 110 public
agencies and developing over 45 on-call
partnerships, and have completed over 750
recreational and athletic facility projects.
Projects for public agencies have included
master plans for community and pocket
parks to regional and destination sites, which
include a variety of components, but not
limited to, natural grass and synthetic turf
fields, playgrounds, as well as all-inclusive
playground with custom play features and
surfaces, bike and skate parks, hard courts,
fitness and exercise areas, recreational
and passive areas, picnic and BBQ areas,
sports field/park/security lighting, park
beautification and perimeter fencing/
security, irrigation design, and ADA and
circulation improvements.
The City of Antioch's (City) RFQ for On-Call
Landscape Architectural and Irrigation
Design Services, is a submittal that directly
aligns with our 17 years of built and proven
project experience. Our experienced team
will guide the City through a comprehensive
programming process, ensuring that all
aspects of your projects are thoroughly
understood. This will empower the City to
make well-informed decisions at each step
of the way, ultimately leading to successful
outcomes. At Verde Design, we recognize
the significance of both the operational and
maintenance requirements in any project.
We are committed to collaborating with
our clients to ensure that these needs are
effectively met.
We have demonstrated our ability to
consistently play a role with educating
communities through community workshops
and stakeholder meetings, which allows
them to make informed decisions. We have
proven experience taking projects from
just an idea through community meetings
to conceptual design to constructed and
completed projects.
Our in-house team of landscape architects
and civil engineers will seamlessly integrate
plans and specifications into a complete and
easily built set of construction documents.
The extensive experience we have garnered
through successful collaborations with public
agencies has led to the development of
numerous thoughtfully designed recreational
facilities. Many of these facilities have been
community and destination sites that receive
a high-level of attention, traffic, and use. The
sophisticated design concept serves as a
catalyst for our team's innovative thinking,
guaranteeing meticulous development of
your projects with thorough exploration of all
available options.
Should our team be selected to collaborate
with the City, we will dedicate ourselves to
understanding your objectives, preferences,
current priorities, and principles in order
to ensure a successful partnership. This
begins with a shared vision built upon your
project goals, and is supported by Verde
Design’s portfolio of similar work. Please see
the following pages for a project examples,
which help demonstrate our wide range of
services available to the City.
Mitchell Park Magical Bridge, City of Palo Alto, 2015 California Parks and Recreation Society (CPRS) Award of Excellence
PROJECT EXPERIENCE
AND REFERENCESTAB 3
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
JOHN D MORGAN PARK, CAMPBELL
The City of Cambell's grand vision has been to
provide recreation and learning opportunities
to a large part of the population previously
underserved and set out to create an all-
inclusive play area within the mature John D
Morgan Park. The City engaged the PRC and
established an Ad Hoc subcommittee to lead
the design process. Community engagement
was integral in developing the park site through
several workshops and lead to the ‘Play in the
Trees’ theme and play features. The existing
site was well established but working within
the existing forested site and underground
root systems required an adept team to keep
the project moving in a timely efficient process. The site also included underground utilities within easements that were protected in place during construction but required a team effort from manufacturer to installer to avoid field conflicts. The playground amenities allow users of all levels to play side by side without barriers and the introduction of a picture exchange communication board (PECS) for non verbal park users. This may be the first installation of a PECS board in a public park in northern California.
FAIR OAKS PARK, SUNNYVALE
Verde Design was selected by the City of
Sunnyvale for the renovation of Fair Oaks Park,
a 15-acre community park located in Northern
Sunnyvale, originally built in 1969. The design
includes the replacement of the existing
natural grass athletic field with synthetic turf
for its baseball, soccer, and multi-use fields.
This is the City's first park with synthetic turf,
which will greatly extend the duration of
playtime, particularly during periods of heavy
rainfall. Alongside the remarkable fields, we
collaborated closely with both the Magical
Bridge Foundation and City staff to seamlessly integrate an all-inclusive playground into the park's overall design. This inclusive approach ensures that individuals of all abilities can enjoy the park's amenities and foster a sense of community. The project also included hardcourt improvements, expanded picnic areas, and circulation and infrastructure improvements.
PROJECT EXPERIENCE
AND REFERENCESTAB 3
13/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
RAMSAY PARK, WATSONVILLE
Ramsay Park, spanning approximately 22
acres, provides multiple recreational amenities
for the City of Watsonville. Adjacent to the
Watsonville Slough, it serves as a habitat
for local wildlife and offers educational
opportunities for learning about the natural
characteristics of the environment. Site
development started in the 1960’s and has
evolved to become a core space for the
community. The City of Watsonville partnered
with Verde Design to engage stakeholders
in developing a strategic plan aimed at
enhancing park programs and addressing
environmental and community needs. The master plan includes new and improved facilities such as sports fields with spectator areas, an enclosed dog park for both small and large dogs, general seating and picnic areas for communal gathering, and an inclusive play area for all ages and abilities. A multi-use trail system meanders through the site, enabling users to circulate from the north and south access points of the park. The northern Main Street parking lot has been redesigned to include additional ADA parking stalls and improve vehicular circulation. Additionally, filter strips and stormwater treatment facilities are strategically placed throughout the site to manage peak flows, enhance water quality, and promote groundwater recharge through infiltration. The Watsonville Ramsay Park Renaissance project is currently under construction and is expected to be completed by Fall of 2025.
GLORYA JEAN TATE PARK, MARINA
In 2018, the City of Marina engaged Verde
Design to undertake the planning and
conceptual design for four of its park sites,
among which was Glorya Jean Tate Park.
This initiative involved a series of community
workshops and close collaboration with City
staff, enabling Verde Design to craft plans
that catered to the unique recreational
needs of the Marina community. The designs
aimed to enhance each park's functionality
while promoting active engagement and
incorporating imaginative play spaces for young children. As a result of this collaborative effort, a conceptual plan was developed for a bicycle pump track at Glorya Jean Tate Park. In 2020, the City of Marina initiated a separate RFP process, subsequently selecting Verde Design, along with subconsultant Wormhoudt, to provide construction documentation services for Glorya Jean Tate Park. This phase of the project was focused on translating the previously established ideas into actionable plans. The proposed enhancements encompassed the creation of a new pump track, the addition of picnic areas, improvements to accessibility for the existing park building and parking lot, as well as the installation of site furnishings, irrigation systems, and landscape enhancements. Currently, efforts are underway in collaboration with the City to implement Phase II improvements at the park.
PROJECT EXPERIENCE
AND REFERENCESTAB 3
14/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
MAGICAL BRIDGE, MORGAN HILL
The City of Morgan Hill (City) worked with Verde
Design on the planning, schematic design,
and construction documentation for an all-
inclusive playground that opened in June 2022.
This new play destination serves families and
people throughout the South Bay Area. The
City and Verde Design collaborated with the
Morgan Hill Inclusive Play Committee (MHIPC),
an energetic group of community members
intending to raise the funds needed to build the
playground and surrounding amenities. Verde
Design was selected for this project to manage this engagement process, and to take the input gathered to create concept designs for the playground, integration into the existing park, and the redesign of the existing parking lots. Through this intensive process with local schools and the MHIPC Verde Design developed a final schematic master plan that was presented and approved by the Parks and Recreation Commission and the City Council. The City defined a need for fundraising and community awareness that brought Magical Bridge Foundation on as a partner to fund and construct the vision for an all-accessible play and learning space. Once the schematic master plan, graphics, presentation information, and other support documents were approved, the MHIPC started its fundraising efforts, with the Magical Bridge Foundation leading the effort.
ESTUARY PARK, ALAMEDA
The City of Alameda initiated the design and
construction of the first phase of the Estuary
Park Athletic Field Complex project, which
was lead by Verde Design. This 8-acre site,
which was formerly utilized by the U.S. Navy
for athletic fields and soil stockpiling, has
remained dormant for several years. The
design process was highly collaborative,
incorporating feedback and guidance from
community members, user groups, and staff
from the Recreation and Park Commission.
The project was anchored by fundamental principles aimed at creating spaces, activities, and features that cater to a wide array of users. As a result, the facility boasts a variety of engaging elements, including a specialized “Challenger” baseball field and a lighted synthetic turf multi- use field designed to accommodate soccer, rugby, football, and field hockey. Looking ahead, Phase 2 of the project is set to enhance the park with additional amenities, such as a multi-age playground featuring integrated seating, picnic and BBQ areas, pickleball courts, basketball and Bankshot courts, a dog park, and informal lawn spaces. A newly designed network of lighted pathways, along with updated restroom facilities, parking, and a bay-friendly landscape and irrigation system, will cohesively connect the entire park. Verde Design worked closely with user groups and City staff to formulate the overall design of the park, as well as to create a comprehensive construction plan package that includes detailed plans, specifications, and cost estimates for the phased development of the project.
PROJECT EXPERIENCE
AND REFERENCESTAB 3
15/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
ORANGE MEMORIAL PARK, SOUTH
SAN FRANCISCO
Verde Design was approached by the City
of South San Francisco (City) because of our
expertise in developing multi-sports fields with
synthetic turf, aimed at optimizing utilization
and programming. The project at Orange
Memorial Park involved replacing the old
natural grass baseball and softball fields with
state-of-the-art synthetic turf fields, capable
of accommodating multiple sports including
softball, baseball, and soccer. This upgrade
not only improves the overall playing experience but also offers a more durable and low- maintenance solution for the park. Additionally, the versatility of these fields allows for a wider range of sports activities, transforming the park into a central hub for various sporting events and tournaments. Furthermore, the project incorporated the installation of a new stormwater capture system comprising a cistern, infiltration gallery, and associated piping. Given spatial limitations, the project utilized the Silva Cell modular pavement system to facilitate stormwater treatment of adjacent hardscape surfaces. Our design effectively integrated numerous sports fields and associated program elements, as outlined above, while utilizing the same footprint as the pre-existing conditions.
DUNES CITY PARK, MARINA
Dunes City Park incorporates an all-inclusive
playground, informal lawn area, two new
restroom buildings, and parking lots equipped
with EV stalls, alongside basketball, multi-sport,
and sand volleyball courts. A strategically
positioned amphitheater takes advantage of
the natural slope in the southwest corner of the
park, enhancing the park’s visual appeal and
offering a vista point with panoramic views. The
overall design has been meticulously crafted
to preserve Cypress trees, through thoughtful
site re-grading of the site and the incorporation of retaining walls. Additionally, the layout allows for the future development of new structures and museums that will replicate the historical barracks, while ensuring the conservation of the old chapel. This project aligns with the ongoing development of the sport complex buildings to the north of the site, designed by the COAR Design Group. Coordination with COAR includes park restroom finishes, pedestrian access, and parking design and grading. This project will be completed in two phases. The first phase will encompass most of the program elements excluding the amphitheater and the restroom building and parking lot on the south side of the park. However, the rough grading and removal of existing infrastructure across the entire site will be completed during the first phase. The playground will be designed by Playgrounds by Leathers. Coordination with Leathers includes playground grading, fencing, edge conditions, and utilities.
PROJECT EXPERIENCE
AND REFERENCESTAB 3
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PROJECT REFERENCES
We have provided four (4) client references
below, showcasing instances where we have
either completed multiple projects or are
currently engaged in the design/construction
phase of specified projects. Due to our
successful delivery of various projects for
these clients, we have only included projects
that are current, or have been completed
within the last five years.
1. CITY OF BRENTWOOD
City Contact :
Aaron Wanden, Park Maintenance Manager
35 Oak Street, Brentwood, CA 94513
925.516.5111 | [email protected]
City Contact Role: Aaron served as the project
manager and the city's liaison for Daniel Collazo,
who held the position of project manager at
Verde Design
Verde Design Team Member Role:
Daniel Collazos, serving as the PM, led our
role as the primary consultant for the project
outlined below
Completed Projects:
Sand Creek Sports Complex (current): Prime
consultant for a sports complex with three
synthetic turf multi-use fields, sports field
lighting, new restrooms/office/storage
buildings, multi-sports hardcourts, pump
track, and all-inclusive play area, staging area
for food trucks, exercise equipment, shade/
arbor structures, picnic areas, parking lot and
maintenance building, sand creek trail access
2. CITY OF TRACY
City Contact :
Brian MacDonald
Parks, Rec & Community Services Director
520 Tracy Blvd, Tracy, CA 95376
209.831.6233 | [email protected]
City Contact Role: Brian served as the project
manager and the City's liaison for Derek McKee,
who held the position of principal and project
manager at Verde Design
Verde Design Team Member Role:
Derek McKee, serving as the principal and PM,
led our role as the primary consultant for the
project outlined below
Completed Projects:
Legacy Fields Sports Complex (2024): Prime
consultant for a sports complex with that gas
two five-field baseball/softball complexes
with sports field lighting, dugouts, fencing
and parking, eight-field soccer complex
with sports field lighting, spectator areas
on four fields, warm up areas, restroom/
concession building, and a spectator plaza,
ADA compliant facilities, maintenance area
and storage bins, Shade structures and site
furnishings, entry and wayfinding signage,
and infrastructure, stormwater management,
roadways, and parking improvements
Legacy Fields Sports Complex, City of Tracy
PROJECT EXPERIENCE
AND REFERENCESTAB 3
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VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
3. CITY OF WALNUT CREEK
City Contact :
Kevin Safine, Arts & Recreation Director
1666 N. Main Street, Walnut Creek, CA 94596
925.943.5800 x 3589 | [email protected]
City Contact Role: Kevin served as the project
manager and the City's liaison for Daniel Collazo,
who held the position of project manager at
Verde Design
Verde Design Team Member Role:
Daniel Collazos, serving as the PM, led our
role as the primary consultant for the project
outlined below
Current/Completed Projects:
Heather Farms Park (current): Prime
consultant for a field improvements at a
park, including the conversion of natural
grass soccer and baseball fields to synthetic
turf multi-use fields, new perimetry fencing
and netting, retrofit of existing sports lights,
dugouts expansion, and other ADA access
improvements
4. CITY OF MORGAN HILL
City Contact :
Chris Ghione, Community Services Director
17575 Peak Avenue, Morgan Hill, CA 95037
408.782.9154 | [email protected]
City Contact Role: Chris has served as the
project manager and the City's liaison for Derek
Mckee, who held the position of principal/project
manager at Verde Design with for multiple
projects
Verde Design Team Member Role:
Derek McKee and Daniel Collazos, serving as
the principal and PM, led our role as the primary
consultant for the projects outlined below
Current/Completed Projects:
1. Magical Bridge Playground (2022): Prime
consultant for an all-inlcusive playground/
community park with a Magical Bridge all-
inclusive playground with custom playhouse
and bridges, donor features and shade
structures, sound and sensory, swings,
spinners, climbing, slides and tunnels, tot,
sand, and water play areas, quiet area and
outdoor classroom, landscaping, pedestrian,
and vehicular circulation
2. Morgan Hill Outdoor Sports Center Master
Plan (2022): Developed a master plan for
an outdoor sports center, which included
renovated natural grass sports fields, addition
of (2) new synthetic turf fields, one of the
fields to have stadium capacity for 2,000
spectators, new buildings to support the new
sport fields improvements – team building
with lockers, community room/tournament
building, home and visitor teams buildings,
and restrooms, aquatics center expansion to
include a playground, shade structures, and
a wave simulator, a tournament level beach
volleyball complex – (15) courts including one
tournament court, spectator areas, ticketing,
and restrooms, a new park plaza, between
the aquatics center and the sports fields, to
include outdoor dining structures, play area,
shade elements, and seating, expansion
of existing promenade to include the team
building, a playground, and space for food
trucks, relocation and expansion of corp yard,
new parking lots to meet demand, all sport
fields to be lighted along with parking lots and
egress paths
Magical Bridge Playground, City of Morgan Hill
PROJECT
TEAM TAB 4
18/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
FIRM STAFFING AND KEY PERSONNEL
To help the City of Antioch (City) accomplish their future goals and projects, we have hand- selected a team with specialized public recreational facility knowledge, problem-solving experience, and a history of successfully working together on an extensive list of projects for numerous public agencies with similar scope to the City's anticipated projects. We recognize the importance of continuing to build and develop new and ongoing relationships throughout your project, and are committed to maintaining a consistent project team. Please see below for a team organizational chart, and the following pages for key team member resumes.
PROJECT TEAM ORGANIZATIONAL CHART
Derek McKee, RLA
Principal-in-Charge/Main Contact
408.850.3410
[email protected]
Years with Firm: 17
Office Location: Santa Clara
Verde Design Production Staff
Bill Drulias, RLA
Director of Design
408.850.3402
[email protected]
Years with Firm: 17
Office Location: Santa Clara
Jamie Wallis, PE, QSD/QSP
Sr. Associate, Civil Engineer
408.850.3425
[email protected]
Years with Firm: 10
Office Location: Santa Clara
AKH
Structural
Engineering
DJP Associates
CEQA
Geo-Engineering Solutions
Geotechnical
Engineering
ACEE, Inc.
Electrical
Engineering
RMA
Irrigation
Salas O'Brien
Architectural, Mechanical,
and Electrical Engineering
U&R
Survey
Daniel Collazos, RLA
Senior Project Manager
408.850.3423
[email protected]
Years with Firm: 3
Office Location: Santa Clara
Jerry Jiang
Associate, Project Manager
408.850.3409
[email protected]
Years with Firm: 17
Office Location: Santa Clara
PROJECT
TEAM TAB 4
19/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Education
B.S., Landscape Architecture,
California Polytechnic State
University, San Luis Obispo, 1993
Licenses & Affiliations
CA 4148, Landscape Architect, 1995
American Society of Landscape
Architects
American Sports Builders Association
California Parks and Recreation Society
District 4 Board, Current
Coalition for Adequate School Housing
Green Roofs for Healthy Cities
Sports Turf Managers Association
NorCal Board, Current
City of Santa Cruz, Public Works
Commission 2005-2013
City of Santa Cruz - Clean River,
Beaches and Ocean Tax Oversight
Committee
PROJECT ROLE
Derek will be your advocate to
keep your projects on target
to meet your goals. He will
be responsible for contract
administration and oversee
design development. As the
design development proceeds,
he will review all aspects of the
project to confirm that all goals
are met.
DEREK MCKEE RLA
PRINCIPAL-IN-CHARGE | VERDE DESIGN, INC.
Derek McKee is a principal and co-founder of Verde Design, responsible for client relationships and production coordination.
Practicing landscape architecture for more than 27 years, he has worked on public parks, habitat restoration/preservation, athletic facilities, school facilities, and mass transit design. He has worked on large regional parks over 100 acres to mini-parks for smaller communities. His projects have earned several notable awards and distinctions. Most recently, the American Public Works Association (APWA) recognized the City's of Campbell's John D Morgan Park with its 2022 Environmental Project of the Year, >$5M category. Additionally, volunteering and providing community support, Derek has been a public works commissioner, board member for a community park conservancy, and is active with CPRS on several committees.
RELEVANT EXPERIENCE
City of Walnut Creek
• Heather Farms Park, Sports Complex (current)
City of Brentwood
• Sand Creek Sports Complex, Sports Complex (current)
City of Alameda
• Estuary Park Phase II, Community Park (current)
• Estuary Park Phase I, Community Park (2017)
City of Marina
• Glorya Jean Tate Park Phase II, Community Park (current) • Dunes City Park (current)
• Glorya-Jean Tate Park Phase I, Bike Park (2023)
City of East Palo Alto
• Martin Luther King Jr. Park, Community Park (current) City of South San Francisco
• Orange Memorial Park, Sports Complex (2023)
City of San Carlos
• North Crestview Park, Comuunity Park & Playground (current) City of Mountain View
• Pickleball Court, Study and Design (current)
• Rengstorff Park, Community Park & Playground (2025)
City of Morgan Hill
• Butterfield Park Phase I, Community Park (current)
• Magical Bridge Playground, Comuunity Park & Playground (2023)
• Outdoor Sports Center Master Plan, Sports Complex (2022) • Third Street Creek Park, Community Park & Trail (2017) • Railroad Park, Community Park & Playground (2017)
City of Redwood City
• Redwood Shores Library Playground, Community Park
& Playground (current)
City of Tracy
• Legacy Youth Sports Complex, Sports Complex (2023)
PROJECT
TEAM TAB 4
20/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Education
M.S., Landscape Architecture,
University of California, Berkeley,
2013
M.S., Chemical Engineering, West
Virginia University, 1994
B.S., Chemical Engineering, West
Virginia University, 1992
Licenses & Affiliations
CA 6307, Landscape Architect, 2018
American Society of Landscape
Architects
Rescape (Bay-Friendly) Qualified
PROJECT ROLE
Daniel will lead preparation of
graphics, meeting preparation,
and conceptual design and
construction documents/
packages. His responsibilities
include overall daily management
of the project, project scoping,
and establishing the project
schedule. During the startup
phase, he will work with the team
to attain input from your staff, and
develop project programs, and
respond to development issues,
as well as direct supervision of
drafting personnel.
DANIEL COLLAZOS RLA
SENIOR PROJECT MANAGER | VERDE DESIGN, INC.
In 2020, Daniel became a member of the Verde Design team under Derek, where he has significantly enhanced the landscape architecture field with his mature and experienced approach.
Daniel combines his advanced technical skills with a deep passion for design to produce elegant and precise designs that stand out from the rest. His attention to detail and creativity shine through in every project he undertakes, showcasing his dedication to his craft. In addition to his design prowess, Daniel possesses strong organizational skills that enable him to effectively manage large and complex projects with ease. His ability to prioritize tasks, coordinate team members, and meet deadlines consistently ensures the successful completion of every endeavor he takes on. Possessing fluency in Spanish, he is well-prepared to provide support during charrettes, showcasing his exceptional ability to engage with the community.
RELEVANT EXPERIENCE
City of Alameda
• Estuary Park Phase II, Community Park (current)
City of Brentwood
• Sand Creek Sports Complex, Sports Complex (current)
City of Marina
• Glorya Jean Tate Park Phase II, Community Park
(current)
• Dunes City City Park, Community Park & Playground
(current)
• Glorya-Jean Tate Park Phase I, Bike Park (2023)
City of East Palo Alto
• Martin Luther King Jr. Park, Community Park (current) City of Mountain View
• Pickleball Court, Study and Design (current)
City of Morgan Hill
• Butterfield Park Phase I, Community Park (current)
• Magical Bridge Playground, Community Park &
Playground (2023)
• Outdoor Sports Center Master Plan, Sports Complex
(2022)
City of South San Francisco
• Orange Memorial Park, Sports Complex (2023)
City of Tracy
• Legacy Fields Sports Complex, Sports Complex (2023)
City of Walnut Creek
• Heather Farms Park, Sports Complex (current)
City of Newark
• City-Wide Park Signage (current)
• Lakeshore Park, Community Park (current)
• Mel Nunes Park, Community Park (current)
PROJECT
TEAM TAB 4
21/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Education
B.S. Industrial Studies, San Jose
State University, 2002
Minor in Business Management
PROJECT ROLE
Jerry will support the team
and help manage projects. He
typically works on the athletic
field projects with natural
grass or synthetic fields. He
also provides CAD QA/QC for
the team and packages we
assemble.
JERRY JIANG
ASSOCIATE, PROJECT MANAGER | VERDE DESIGN, INC.
Jerry joined Verde Design at its conception in 2007. Jerry assists in the development of projects from conceptual design to construction. His role at the firm includes design and production coordination, graphics, cost estimating, and construction services.
Jerry also has expertise with CAD and 3D software; he maintains the company’s CAD standards and libraries. Over the years, Jerry has worked on an extensive list of educational facilities, including athletic facilities, as well as public parks. Jerry is an avid promoter of health/ nutrition and fitness. He participates in local marathons, softball leagues, and weight training in his spare time. He currently volunteers as a parent-coach for youth basketball.
RELEVANT EXPERIENCE
City of Tracy
• Legacy Youth Sports Complex, Sports Complex (2023)
City of Burligame
• Driving Range, Sports Complex (2016)
• Murray Soccer Field, Sports Complex (2016)
• Bayside Park, Trail & Connections (2016)
City of Milpitas
• Milpitas Sports Center Skatepark, Sports Complex (2020) • Milpitas Sports Center, Sports Complex (2016)
City of Newark
• Skate Park, Sports Complex (2020)
• Sportsfield Park, Sports Complex (2019)
City of San Jose
• Arcadia Softball Complex, Sports Complex (2021)
Liberty Union High School District, Brentwood
• Freedom High School, Athletic Facility (2023)
• Liberty High School, Athletic Facility (2023)
• Heritage High School, Athletic Facility (2023)
Fremont Union High School District, Sunnyvale/Cupertino • Lynbrook High School, Athletic Facility (2021)
• Fremont High School, Athletic Facility (2021)
• Cupertino High School, Athletic Facility (2020)
Antioch Unified School District, Antioch
• Deer Valley High School, Athletic Facility (2024)
• Antioch High School, Athletic Facility (2015)
Benicia Unified School District, Benicia
• Benicia High School, Athletic Facility (2016)
Monterey Peninsula Unified School District, Monterey
• Monterey High School, Athletic Facility (current)
• Seaside High School, Athletic Facility (2021)
PROJECT
TEAM TAB 4
22/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Education
B.S., Landscape Architecture,
California Polytechnic State
University, San Luis Obispo, 1975
Rio Hondo College, Whittier,
Associate of Arts, Architecture,
1972
Licenses & Affiliations
CA 2069, Landscape Architect, 1982
Past Executive Committee and
current umpire of the Santa
Cruz County Baseball Umpire
Association
California Parks and Recreation
Society
PROJECT ROLE
Bill will work with Derek, Daniel,
and Jerry, and will oversee the
design process and graphics
development. He will review
options for all of the project
components for sustainability.
He has developed a
sustainable checklist that can
be compared to all elements in
the park to present sustainable
decisions.
BILL DRULIAS RLA
ASSOCIATE, DIRECTOR OF DESIGNE | VERDE DESIGN, INC.
Bill joined Verde Design at its inception in 2007 and contributes his passion for design excellence, and creative energy to our projects. As director of design, he supports the project team through establishing project design goals, the preparation of spatial hierarchies, functional uses, and recommendations for the integration of a wide palette of materials. He reviews all design efforts to ensure that they are executed in a comprehensive, creative, and positive manner. Taking the project’s planning and design concepts, Bill develops them into solid design plans. He is also responsible for visual communication. He coordinates the plan graphics using color, sketches, and models to aid in providing clear communication to the client and community.
RELEVANT EXPERIENCE
City of Alameda
• Estuary Park Phase II, Community Park (current)
• Estuary Park Phase I, Community Park (2017)
City of Brentwood
• Sand Creek Sports Complex, Sports Complex (current)
City of Marina
• Glorya Jean Tate Park Phase II, Community Park (current) • Dunes City Park (current)
• Glorya-Jean Tate Park Phase I, Bike Park (2023)
City of East Palo Alto
• Martin Luther King Jr. Park, Community Park (current) City of Morgan Hill
• Butterfield Park Phase I, Community Park (current)
• Magical Bridge Playground, Comuunity Park & Playground (2023)
• Outdoor Sports Center Master Plan, Sports Complex (2022) • Third Street Creek Park, Community Park & Trail (2017) • Railroad Park, Community Park & Playground (2017)
City of Campbell
• John D Morgan Park, Community Park & Playground (2022) City of Sunnyvale
• Fair Oaks Park, Community Park & Playground (2022)
City of Tracy
• Legacy Fields Sports Complex, Sports Complex (2023)
City of South San Francisco
• Orange Memorial Park, Sports Complex (2023)
City of Watsonville
• Ramsay Park, Community Park & Playground (current)
• City Plaza Master Plan, Urban Area (2020)
City of San Carlos
• North Crestview Park, Community Park & Playground
(current)
PROJECT
TEAM TAB 4
23/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Education
B.S., Civil Engineering, Santa Clara
University, Santa Clara, 2013
Licenses & Affiliations
CA C86612, Professional Engineer,
2016
CA QSD/QSP Certification #26164,
2016
PROJECT ROLE
Jamie will support the
civil engineering and
documentation aspects of
the project. She will work with
Derek, Daniel, and Jerry to
coordinate the engineering
and production of construction
documents and provide
stormwater calculations for the
project to ensure compliance
with stormwater regulations
and C.3 requirements.
JAMIE WALLIS PE, QSD/QSP
SENIOR ASSOCIATE, CIVIL ENGINEER | VERDE DESIGN, INC.
Jamie joined Verde Design in 2014 and has developed into recent associate. She joined Derek's team to assist in managing current design projects, maintaining and building client relationships, and overseeing the rest of the production team in many aspects of each project she is involved in. During Jamie’s time with Verde Design, she has assisted or managed a variety of projects, including public parks, athletic fields, and school facilities. Jamie also provides stormwater calculations, stormwater pollution prevention plans, and QSD service to ensure that the new facilities are designed in compliance with stormwater and C.3 requirements, if needed. Jamie utilizes her experience as a former NCAA D1 athlete, and her technical design skills, to produce innovative solutions to unique project issues.
RELEVANT EXPERIENCE
City of Foster City
• Edgewater Park, Sports Complex (2024)
• Catamaran Park, Sports Complex (2016)
City of Redwood City
• Hawes Park, Sports Complex (2024)
• Red Morton Community Park, Sports Complex (2016)
City of San Jose
• Tamien Park Phase I, Community Park & Playground (2021) City of Burbank
• Brace Canyon Park (2023))
City of South San Francisco
• Orange Memorial Park, Sports Complex (2023)
City of Alameda
• Estuary Park Phase II, Community Park (current)
• Estuary Park Phase I, Community Park (2017)
City of Burlingame
• Murray Soccer Field, Sports Complex (2016)
City of Milpitas
• Milpitas Sports Center, Sports Complex (2016)
Los Gatos Union School District, Los Gatos
• Blossom Hill Elementary School, Athletic Facility (2023) • Daves Avenue Elementary School, Athletic Facility (2023) • Louise Van Meter Elementary School, Athletic Facility (2023) Mount Diablo Unified School District, Concord
• Oak Grove Middle School, thletic Facility & Quad Area (2020) • Mount Diablo Elementary School, Athletic Facility (2019) • College Park High School, Athletic Facility (2018)
Stockton Unified School District, Stockton
• Chavez High School, Athletic Facility (2020)
Pacifica School District, Pacifica
• Cabrillo Elementary School, Athletic Facility (current) • Ortega Elementary School, Athletic Facility (2024)
COMPENSATION
RATES TAB 5
24/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES Charge Rate Schedule is subject to revisions.
Charge Rate Schedule
Effective until December 31, 2025
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.
Project Rates
Principal $275.00 per hour
Project Manager/Construction Manager
Level Four $260.00 per hour
Level Three $240.00 per hour
Level Two $195.00 per hour
Level One $180.00 per hour
Project Engineer
Level II $200.00 per hour
Level I $185.00 per hour
IT Manager $195.00 per hour
CAD Manager $190.00 per hour
Project Designer $175.00 per hour
Job Captain/Staff Engineer/Construction Administrator $165.00 per hour Draftsperson Level II $160.00 per hour
Draftsperson Level I $155.00 per hour
Project Administrator $100.00 per hour
Intern $85.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service
Charge Rate Schedule is subject to revisions.
Charge Rate Schedule
Effective until December 31, 2025
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and expenses are shown at the bottom.
Project Rates
Principal $275.00 per hour
Project Manager/Construction Manager
Level Four $260.00 per hour
Level Three $240.00 per hour
Level Two $195.00 per hour
Level One $180.00 per hour
Project Engineer
Level II $200.00 per hour
Level I $185.00 per hour
IT Manager $195.00 per hour
CAD Manager $190.00 per hour
Project Designer $175.00 per hour
Job Captain/Staff Engineer/Construction Administrator $165.00 per hour Draftsperson Level II $160.00 per hour
Draftsperson Level I $155.00 per hour
Project Administrator $100.00 per hour
Intern $85.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service
For every project, we determine a cost utilizing a task and fee methodology tailored to the specific requirements of the project, with a preference for a fixed fee lump sum structure. The accompanying chart details the current rates for professional services and office-related expenses.
Additionally, the reimbursable rates and associated costs are presented at the bottom of the chart.
AGREEMENTTAB 6
25/25
VERDE DESIGN, INC. RFQ FOR ON-CALL LANDSCAPE ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
CONSULTANT SERVICE AGREEMENT
Verde Design has reviewed the City of Antioch's (City) Consultant Service Agreement and insurance requirements, and has no exceptions or requested changes.
Catamaran Park, Foster City
REQUEST FOR QUALIFICATIONS FOR
ON-CALL LANDSCAPE ARCHITECTURAL AND
IRRIGATION DESIGN SERVICES
Qualifications Due: Wednesday, March 19, 2025, at 2:00 p.m.
Public Works Department 1201 W. Fourth Street Antioch, CA 94509 (925) 779-4129
2 INTRODUCTION
The City of Antioch (City) is requesting qualifications from Landscaping Architectural consulting/design firms to provide on-call landscape architectural and irrigation design services for various City landscape projects. The City intends /Design teams that will be called upon to provide services for any needed project or consulting service within the scope of landscape architectural and irrigation design services. Selected firms are expected to enter a three (3) year agreement with the City with an optional two (2) year extension at the sole discretion of the City for a possible five (5) year consulting services agreement.
Project size will vary depending on City need. Assignments are anticipated to be mainly design; however, community outreach and project management assistance may be requested. Consultant teams are expected to include a California licensed landscape architect when designing Landscape projects. A surveyor and civil engineer may be needed as well for some projects.
Although the team will be selected as a whole, individual projects may not need the services of the entire team. Appropriate team members would be selected based on the scope of each project.
A Consultant team selected from the Shortlist will be provided with a detailed scope of services and specific tasks for each project, which will be used to negotiate a not-to-exceed project fee based on pre-approved Consultant billing rates. The Consultant will then give a description of the approach to the proposed project, specific members of the project team, proposed fees and a schedule
proposal, schedule, and negotiated fees are acceptable. Fees submitted for each project shall be based upon those fees listed in your response to this proposal.
OVERVIEW
The City anticipates that a variety of landscape architectural and irrigation design services may be needed during the next three (3) years. The need to balance City staff resources, re-prioritize project needs, or emergency/urgent situations may drive the need for these on-call Consultant services.
Examples of landscape design requests will be for public areas, such as median and right of way landscape areas, and park enhancements and renovations. The expectation is that the Consultant will design projects per current City of Antioch Design Standards and Construction Specifications, State of California Model Water Efficient Landscape Ordinance (MWELO), and the Americans with Disabilities Act (ADA). Thorough understanding of these Standards, Specifications and Guidelines are expected. Accurate construction cost estimates for projects will be required as well.
Occasional, unanticipated requests might also need immediate attention such as requests for information (RFI) from contractors. Each Consultant shall address their capacity for immediate response in their Proposal.
OBJECTIVES
The purpose of this Request for Qualifications is to develop a list containing more than one Consultant that can provide the City with on-call landscape and irrigation design services on an as-needed basis. The Landscape Architect firm shall be the prime consultant of the project team.
The goal of this RFQ is to create a
shortlist qualified Consultants that will be available for use by City staff on projects within Capital Improvement Program or as part of on-going Public Works Operations renovation/enhancement projects.
3 SCOPE OF SERVICES
Selected qualified firms shall provide on-call general landscape architectural and irrigation design services that may be requested by the City during the term of this agreement in a prompt, professional, and competent manner in accordance with the standards of the landscape architectural profession. All work, unless otherwise specified, shall be performed on a time and materials basis, and completed to the satisfaction of the Public Works Director/ City Engineer or designee within the time periods allocated, or as mutually agreed to at the beginning of the assignment. The following list provides examples of the type services that may be requested. Not all services may be needed on a specific project. Actual services will be project based according to need.
Landscape Design Services
1. Prepare site, landscape and/or irrigation plans;
2. Provide topographic site surveys for design purposes;
3. Provide property line survey to confirm existing boundaries;
4. Coordinate with Local Services to determine surface and underground utilities including identification/resolution of potential conflicts;
5. Prepare Storm Water Management Plans and include temporary and permanent to meet NPDES storm water quality requirements;
6. Review geotechnical and engineering reports;
7. Conduct community outreach and build consensus for final concept design;
8. Prepare preliminary and final design plans, specifications, details, quantity calculations and accurate estimates of costs;
9. Assist in bidding and award phase;
10. Provide construction administration services.
Project Management Assistance
In addition, the City may decide to retain on-call services as necessary to assist with project management. It is not anticipated that all Consultants will have staff available to provide these additional services, however the City would like any firm that has this capability to identify staff members that may be able to perform the following duties:
1. Assist the City in managing small to medium-sized capital projects including the preparation of staff reports, project planning and coordination with other agencies and utilities.
2. Assist the City in managing consultant work including signing, landscaping, utility undergrounding, irrigation and lighting.
3. Assist the City in managing the construction of small to medium-sized projects including advertisement of projects, response to request for information, review of bids, award of contract, project accounting, and closeout.
4. Perform Utility Research and coordination with Utility companies.
5. Perform Base Mapping of capital projects.
6. Prepare baseline project design schedule using critical path method and update schedule 4 as necessary.
7. Prepare application for and assist the City to obtain the necessary permits and approvals from appropriate agencies.
8. Perform or manage sub-consultants in the preparation of geotechnical services required on the project including pavement structural section and other required soil characteristics for design of structures.
Irrigation Design Services
The City of Antioch takes water conservation seriously. All irrigation designs will adhere to State of California MWELO Regulations. The planting and irrigation design of every site is considered an opportunity to enhance our environment, while conserving the resources which will maintain the landscape sustainably. The following points outline some of the ways the City implements such design principles.
Utilize the latest water conserving technology and products.
All systems contain automatic controllers that are equipped with water monitoring capabilities by seasonal program percentages based on Evapotranspiration (ET).
Master control systems have backflow and pressure reducing devices.
Rain, wind and moisture sensing override devices or weather stations are installed as appropriate.
Gallonage, matched precipitation, pressure compensating rotors, rotators, spray heads and bubblers nozzles on bodies that are equipped with internal or in line check valves.
Zone rotor, rotator spray heads and bubblers based on their GPM, PSI, arc pattern, radius, precipitation rates and plant material types being irrigated.
Bubbler nozzles and underground irrigation tubing is used when appropriate.
Zone the irrigation system into hydro-zones based on solar exposure, soil structure, topography, plant material types and their water requirements.
Turf and shrub areas are watered separately through separate valve zones.
Schedule repeat cycles (cycle/soak) and appropriate equipment as necessary to avoid runoff and overspray.
Systems shall maintain or exceed a level of 0.71 efficiency and use of reclaimed water as possible.
SCOPE OF WORK - Irrigation Design Services
All irrigation designs will adhere to State of California MWELO Regulations.
The scope of work for potential projects may include, but not be limited to:
1. Initial site investigation and assessment of work based on project goals.
2. Review of planting zones for hydro-zone efficiency.
3. Review of City standard irrigation details, material list, and recommend appropriate upgrades. Develop or update City standard irrigation details in CAD as required in project scope.
4. Provide peer review of work prepared by City staff, and make recommendations and 5 revisions as directed by the City.
5. Comply with State (AB 1881) and local requirements.
6. Pre-Design - Assessment and Development of Existing Irrigation As-builts:
a) Review site conditions and existing above ground irrigation components with City staff, and other agencies as required by project scope.
b) Utilize existing survey to produce CAD documents with all above ground irrigation components. Add any missing irrigation components with GPS or field measurements. c) Coordinate with City staff in obtaining field piping notes or field knowledge to complete pipe routing of the various components.
d) Provide final CAD and PDF documents with all irrigation components to be provided as deliverables.
e) Coordination with the consultants and contractors as required.
7. Design - Conceptual Design and Design Development Phase:
a) Prepare conceptual design, including plans, details and draft specifications for City review and approval.
b) Provide product and material cut sheets.
c) Prepare budgetary cost estimates.
d) Review proposed planting zones and calculate the estimated amount of water required for the project site.
e) Coordinate with City and other consultants in determining joint trench and clearance requirements.
f) Landscape Documentation Package:
i. Project Information
ii. Water Efficiency Landscape Worksheets
8. Site Inspection Worksheet
Point of Connection (POC) Information
9. Site Inspection Worksheet Controller Information
10. Site Inspection Worksheet Station Information
11. System Capacity Calculations
12. Water Efficient Landscape Worksheet
a) Hydrozone Information Table
b) Water Budget Calculations
c) Maximum Applied Water Allowance (MAWA)
d) Estimated Total Water Allowance (ETWU)
13. Part 1. Certificate of Completion
14. Part 2. Certification of Installation According to the Landscape Documentation Package
15. Part 3. Irrigation Schedule
16. Part 4. Schedule of Landscape and Irrigation Maintenance.
17. Part 5. Landscape Irrigation Audit Report
6 18. Part 6. Soil Management Report
19. Soils Analysis Report
20. Verification of Implementation
a) Soil Management Report
b) Irrigation Plan
c) Irrigation Schedule
d) Landscape and Irrigation Maintenance Schedule
e) Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis f) Irrigation Efficiency
g) Recycled Water
h) Booster Pump Design
i) Irrigation Well Design if needed
21. Post Design - Construction Documents Phase:
a) Prepare construction documents, including plans, details and specifications complete and ready for City review, permitting and bidding. Final bid construction documents set shall be stamped and signed by licensed design professional in charge. b) Construction documents shall conform to graphic standards, including title blocks, scale, established by the City.
c) Prepare cost estimate to correspond with line items and unit costs on project Bid Spreadsheet and Measurement and Payment Clause in the project specifications. d) Prepare technical specifications in City Standard, CSI or Caltrans format, as required or directed.
e) Provide all plans to the City in AutoCAD format (most recent version). f) Project administration as required.
g) Project Construction Phase:
i. Provide evaluation on material substitution request. ii. Review submittals and shop drawings.
iii. Review and respond to contractor Request for Information (RFI). iv. Change order evaluation as necessary.
v. Attend construction punch walk and generate project punch list. vi. Project Conformed Set of Project Documents in CAD and PDF format at project completion for City records.
h) Referenced City Standard Irrigation Details:
i. Tree Staking L-03
ii. Pedestal Irrigation Controller L-04
iii. Sprinkler Irrigation lateral L-05
iv. Quick Coupler Main Line (Potable) L-06
7 v. Quick Coupler Main Line (NON-POTABLE) L-07
vi. Light Energized Irrigation Controller L-08
vii. Shrub and Tree Planting on Slope L-10
viii. Irrigation Master Control Valve L-11
ix. Irrigation Remote Control Valve L-12
x. Isolation Gate Valve and Under L-13e
xi. Isolation Gate Valve 2- & Over L-14
xii. Trench Section for Irrigation Pipe L-15
xiii. Irrigation Typical Thrust Blocks L-16
xiv. Reduced Pressure Backflow Preventer Assembly W-11
PERIOD OF AWARD
The anticipated effective date for providing the required product and services shall be for an initial three (3) year period with an optional two (2) year extension at the sole discretion of the City for a possible total five (5) year agreement, starting approximately April 2025.
If the City desires to extend the contract, not later than thirty (30) days prior to expiration, the City shall send a notice in writing to the vendor requesting firm pricing for the next twelve-month period.
After the City evaluates the firm
s pricing proposal from the consultant, it will determine whether to extend the contract. All awards and extensions are subject to annual appropriation of funds.
The provisions of the foregoing paragraphs with respect to extensions of the terms of the contract shall be null and void if the contract has been terminated or revoked during the initial term of extension thereof. All decisions to extend the contract are at the option of the City.
SUBMITTAL REQUIREMENTS
Please prepare and organize your Qualifications based on the requirements provided below. Any other information you would like to include should be placed in a separated section at the back of your Submittal. Please note however that the RFQ submittal is limited to 20 pages maximum (excluding resumes) and should be submitted on 8 ½ x paper, in 12-point font.
1. Interested firms are requested to submit three (3) sealed copies of their Qualifications and one electronic copy in PDF format as follows: Enclose a cover letter not to exceed one page describing the firm's interest and commitment to perform on-call landscape architectural and irrigation design services. The person authorized by the firm to negotiate a contract with the City of Antioch shall sign the cover letter.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the service categories your firm is interested in providing.
Include a brief description of the role associated with the reference, and the role of the respective team member.
4. List key staff members, including identification of the Principal-in-Charge and Project Manager/primary point-of-contact.
5. Include an organization chart, including those who may take a role in as a consultant to the City.
8 6. Present proposed compensation rates.
7. Provide confirmation of your ability to meet the Consultant Service Agreement and insurance requirements (See Attachment A). Exceptions to the Agreement and insurance requirements shall be specifically noted in the Proposal.
SELECTION CRITERIA
All qualifications will be evaluated based on the criteria below.
Qualifications and experience of key project team members, particularly the Project Manager, qualified technical and support personnel - 25 points Experience with local municipalities and agencies - 25 points Ability to respond in a timely manner 15 points
Quality and completeness of the proposal 10 points
Ability to meet contract and insurance requirements 10 points Fees 15 points
CONTRACT TERMS AND CONDITIONS
It is anticipated that any selected Consultant firm will work under a three (3) year Consultant Services Agreement with the City. Payment for services provided under the service agreement basis with a not-to-exceed limit of $125,000 per contract year. At the end of the three-year term, the City may renew
(2) one-year period extensions with a not-to-exceed limit of $125,000 per extension contract year.
Services will be requested on an as needed basis and there is no guarantee of work or that any funds will be used.
CONTRACT TERMS AND CONDITIONS
By submitting a
proposal for this work, a firm agrees to comply with all terms and conditions and insurance requirements outlined in the agreement.
It is anticipated that the selected consultant(s) will work under a three-year Agreement with the City. At the end of the three-year term, the City may renew the Agreement for up to two additional years.
It is anticipated that from the proposals submitted, City staff will be able to select the firms best needs. However, if that is not possible, the City
The City will negotiate a
Consultant Service Agreement for the work after staff has determined the best qualified firms.
No compensation will be due any firm for preparation of a written proposal or for meeting with
The selected firm will receive a notice to proceed after the City Council has approved their contract.
9 SUBMISSION INSTRUCTIONS
Three (3) bound, and one (1) electronic copy of the proposal must be submitted no later than 2:00 p.m. on Wednesday, March 19, 2025 to:
City of Antioch
Derek Traya
Public Works Department
1201 W. 4th Street
Antioch, CA 94509
Interviews will be conducted if there is not an outstanding response and two or three firms are very close in evaluation points. Any questions regarding the above should be directed to Public Works Department at (925) 779-6968 or [email protected].
RATER 1 RATER 2 RATER 3 AVERAGE
100 Points 100 Points 100 Points 100 Points
92 82 87 87.00
90 84 85 86.33
89 79 90 86.00
87 83 86 85.33
87 83 85 85.00
88 78 85 83.67
86 79 84 83.00
85 74 77 78.67
69 78 79 75.33
80 70 75 75.00
69 70 68 69.00 PGA Design
RHAA
CSW ST2
McArdle Design
Verde Design
INTEGRA
Tanaka Design Group
Dillingham Associates
Panoramic Design Group
ON‐CALL ARCHITECTURAL AND IRRIGATION DESIGN SERVICES
RFQ 031925
Evaluation of Qualifications
Gates + Associates
Westwood
ATTACHMENT "C"
DATE:
TO:
SUBMITTED BY:
APPROVED BY:
SUBJECT:
CITY OF
ANTIOCH
CALIFORNIA
STAFF REPORT TO THE CITY COUNCIL
Regular Meeting of June 10, 2025
Honorable Mayor and Members of the City Council
Brandon Peters, GIS Coordinator
Scott Buenting, Public Works Director/City Engineer ,fJi7 Approval of a Sole Source Agreement with Trimble, Inc. for Software License Use of their Computer Maintenance Management System, 'Unity Maintain', Formerly Cityworks
RECOMMENDED ACTION
It is recommended that the City Council adopt a resolution approving an agreement with Trimble, Inc. (previously Azteca Systems, LLC) for software licensing use of Unity Maintain (previously CityWorks), for a five (5) year term ending June 30, 2030, for an amount not to exceed $638,237.54, and authorizing the City Manager or designee to execute the agreement with Trimble Inc. in a form approved by the City Attorney.
FISCAL IMPACT
Funding for this expenditure will be equally split between the Water and Sewer Enterprise funds. Funding for the first year of this agreement in the amount of $120,192 is included in the proposed FY 2025/26 budget. Funding for future contract years will be requested as part of the City's recurring budget process which is subject to Council approval.
DISCUSSION
Following a Request for Proposals for a Computerized Maintenance Management System in November of 2020, a submission by Azteca Systems, LLC (as a subsidiary of Trimble that is now absolved) proposed their own Enterprise Asset Management System solution named CityWorks. The submission for CityWorks was selected as the leading proposal, based on scoring criterion applied to identify proposals offering the most efficacy and value. As an industry leading cloud-based asset management solution, CityWorks provided the unique ability of tracking and managing infrastructure work activities utilizing the City's existing GIS cloud-based database.
Staff has used Trimble's software (previously known as CityWorks, but now re-branded as Unity Maintain) as its Computerized Maintenance Management System since then, which enables tracking of work history, cost analysis, and work scheduling through asset visualization. This is accomplished through the creation and storage of digital maintenance records of City infrastructure and other critical assets. The accumulation of these maintenance records creates an archive of data that can be fed into, and transferred from other integrated City systems and applications. Some examples of other systems
Antioch City Council Report June
10, 2025 Agenda Item#L 2
include: SeeClickFix, IT Pipes, and Mobile MMS, all whom share data that resides within Unity Maintain.
Unity Maintain serves a critical function to the Public Works Department and ensures staff can make informed asset decisions. The system integrations established through Unity Maintain are unique and specific to the needs of Public Works, as well as the workflows established with other departments. These specialized workflows and integrations require a sole source agreement for Unity Maintain software use. It is the only software with these integrations that can seamlessly leverage the City's existing GIS database as the authoritative system of record. Unity Maintain is integral to the maintenance operations of Public Works and helps ensure residents receive the highest level of service.
ATTACHMENTS
A. Resolution
B. Renewal Proposal
C. Published RFQ
M
Agenda Item #
Antioch City Council Report
June 10, 2025 Agenda Item # 2
integration across these systems, while protecting against unauthorized access, data loss, and preserving network availability. This environment is critical for a seamless data migration across the systems, and there is no other hosted environment availabl e that achieves these connections with the GIS database serving as authoritative record.
Rok managed services and cloud environment has enabled the City to connect other City systems and accommodate the accessibility needs of several City departments. Rok’s secure cloud environment serves a critical function to the City and fully supports the required design needs of multiple City systems. They are the only firm who can provide a secure environment that supports the City’s specific hosting needs and necessary integrations for cross -departmental support. Approval of this agreement is integral fo r their unique cloud environment and will further enable GIS staff to meet technology demands currently being utilized throughout the City.
ATTACHMENTS
A. Resolution
B. Proposal
C. Published RFQ
M
ATTACHMENT “A”
RESOLUTION NO. 2025/**
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
AWARDING AN AGREEMENT TO ROK TECHNOLOGIES, LLC, AND AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT FOR GIS
CLOUD ENVIRONMENT MANAGED SERVICES
WHEREAS, on April 11, 2022 staff submitted a Request for Qualifications (RFQ) for GIS Managed Cloud Services. On May 6, 2022, the City received three (3) proposals on a scoring criterion that demonstrated overall qualifications, capability to provide back- end services within a deployed environment, and flexibility to accommodate future access needs;
WHEREAS, Rok Technologies, LLC (Rok), was selected as the most qualified firm to meet the City’s needs and has a proven track record in providing services to municipalities and is recognized within the GIS industry as a Cloud Specialty Partner due to their expertise in building and maintaining secure cloud environments;
WHEREAS, the City has utilized Rok’s Managed Serviced and cloud environment since 2022 to support the specific needs and unique cloud-based systems;
WHEREAS, the City’s GIS Division operates primarily as an Internal Services Division, where other City systems and applications require secure communication with our GIS database such as Energov (Community Development), RIMS (PD), CityWorks (PW), and IT Pipes (PW);
WHEREAS, Rok’s Managed Cloud Services enables integration across these systems, while protecting against unauthorized access, data loss, and preserving network availability. This environment is critical for a seamless data migration across the systems, and there is no other hosted environment available that achieves these connections with the GIS database serving as authoritative record;
WHEREAS, Rok’s secure cloud environment serves a critical function to the City and fully supports the required design needs of multiple City systems. They are the only firm who can provide a secure environment that supports the City’s specific hosting needs and necessary integrations for cross-departmental support; and
WHEREAS, the City Council has considered approving an agreement with Rok Technologies, LLC, a GIS Cloud Environment services provider, to provide managed cloud services through a secure environment, to host the City’s GIS system for continued inter-departmental support.
RESOLUTION NO. 2025/**
June 10, 2025