Agenda — Antioch City Council, November 20, 2025 (part 2 of 2)

WHEREAS, by utilizing Cooperative Purchasing Agreements, the City will be guaranteed significant cost savings while maintaining the principles of fair and open competition in public procurement; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Antioch hereby approves the purchase of twenty-three (23) replacement vehicles, and six (6) new-to-fleet vehicles in an amount not to exceed $2,466,000, utilizing Cooperative Purchase Agreements for the purchase and existing contracts for upfitting, and authorizes the City Manager or designee to execute the purchase orders in a form approved by the City Attorney.
* * * * * * * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a special meeting thereof, held on the 20th day of November 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MICHAEL J. MANDY

CITY CLERK OF THE CITY OF ANTIOCH

1'lw Economics '!( Laml Use
•
Economic & Planning Systems, Inc.

One Kaiser Plaza, Suite 1410
Oakland, CA 94612
510 841 9190 tel
510 740 2080 fax
Oakland
Sacramento
Denver
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www.epsvs.com
Report
City of Antioch
Development Impact Fee Study
Prepared for:

City of Antioch
Prepared by:

Economic & Planning Systems, Inc.

February 2014
EPS #20001

ATTACHMENT B

8 Agenda Item #

STAFF REPORT TO THE CITY COUNCIL

DATE: Special Meeting of November 20, 2025

TO: Honorable Mayor and Members of the City Council

PREPARED BY: Bret Alexander Sweet, Economic Development Program Manager Zach Seal, Community and Economic Development Director

SUBMITTED BY: Bessie Marie Scott, City Manager

SUBJECT: Mayor Requested Discussion Item - 2025 Citywide Economic Development Initiative Grant Awards

RECOMMENDED ACTION
The Mayor instructed the City Manager to bring for discussion the 2025 Request for Proposals (RFP) for the Citywide Economic Development and associated Grants which were awarded on September 12, 2025, outside of the 90-Day City Council Request List.

FISCAL IMPACT
The total cost of the proposed grants is $60,000, which will be funded through the Economic Development Program budget for Fiscal Year 2025-2026. The awardees of the Request for Proposals (RFP) for the Citywide Economic Development Initiative include the allocation of two (2) grants in the amount of $27,500 each and one (1) grant in the amount of $5,000, for a total of $60,000 in funding. This total allotted amount was already approved by the City Council in the Fiscal Year 2025-26 City Budget. No additional General Fund allocation is required.

DISCUSSION
During the Economic Development Department Budget Presentation on April 2 2, 2025, there was a line item for a technical assistance grant to hire a consultant to assist the inception of a downtown association. Staff were moving forward drafting what technical assistance would look like, and received input from members of the public, including business owners, stating that they did not believe such an effort would be necessary given that the Downtown Antioch Association (DAA) was getting off the ground around this time.

Too, i n response to Council direction on June 9, 2025, Economic Development staff pivoted and developed a 2025 Citywide Economic Development Grant Program Request for Proposal (RFP) to support local businesses and enhance Antioch’s economic development across the entire City. See Attachment B. On June 16, 2025, the RFP was

Antioch City Council Report
November 20, 2025 Agenda Item No. 8 2
released on the City’s website and shared with organizations and on various outreach channels, including social media ( including LinkedIn, Facebook, and Instagram), the Antioch Business Collaborative , Antioch Chamber of Commerce, Celebrate Antioch Foundation, Downtown Antioch Association, East Contra Costa Community Alliance, Impact Driven, and Monument Impact.

In order to ensure that potential RFP responders underst ood the program and the evaluation criteria, Staff hosted an informational session for prospective applicants on June 23, 2025. Five (5) people attended, including a few prop osers: Debbie Blaisure from the Downtown Antioch Association and Joy Motts from the Celebrate Antioch Foundation.

The RFP solicit ed proposals from qualified organizations, nonprofits, and business support entities to implement projects th at aim to achieve at least two or more of the following outcomes:

• Increased Economic Activity – Boost foot traffic, sales, or commercial occupancy rates in key corridors.
• Business Retention or Expansion – Provide support or services that result in business stabilization, retention, or physical/operational growth. • Entrepreneurial Development – Foster new business creation, especially among underserved populations or within underutilized areas.
• Commercial Corridor Revitalization – Visibly enhance underperforming areas (e.g., vacant storefront activations, façade improvements, pop-ups). • Job Creation or Workforce Upskilling – Generate new employment opportunities or improve job readiness among residents.
• Community Engagement – Increase stakeholder participation, visibility of small businesses, or community pride in economic corridors.

Review Panel
The Citywide Economic Development Initiative Review Panel evaluated the three final proposals that were submitted and recommended awardees and associated financial award amounts on September 9, 2025, based on the stated criteria outlined in the RFP- including project feasibility, community impact, equity, and sustainability. Note that A fourth proposal was submitted by the Downtown Antioch Association. This proposal was duplicative of the Delta Business Group application, which proposes a "Downtown Antioch Business Revitalization Initiative" that would include providing services to the Downtown Antioch Association. The two groups were encouraged to combine efforts and submit one single proposal, and both parties agreed and submitted a joint proposal . On July 28, 2025, the Downtown Antioch Association withdrew their proposal.

Members of the Review Panel included:

1. Councilmember Tamisha Torres-Walker;

2. City Manager Bessie Marie Scott;

3. Assistant City Manager Brad Helfenberger;

4. Interim Community and Economic Development Director David Storer; Antioch City Council Report
November 20, 2025 Agenda Item No. 8 3

5. Public Information Officer Jaden Baird; and

6. Economic Development Program Manager Bret Sweet.

The review panel evaluated all proposals carefully and made funding recommendations based on what it determined would have the greatest overall impact on advancing the City’s economic development goals. It is noted that there were highly trained and capable individuals on this RFP Review Panel, and that the process included a Blind Review with a group discussion at the end. Too, it is noted that members of this City Council are often invited to join staff on projects, to sit in executive-level interviews, and to collaborate on Special Initiatives and RFP review panels - as the current City Manager is collaborative and cultivates and steward’s relationships with the Council in partnership and welcomes their various experience and breadth of knowledge.

Funding Recommendations
The total funding available for this initiative is $60,000, recommended by the Review Panel to be distributed as follows:

• Celebrate Antioch Foundation – $5,000 to perform Antioch Farmers ’ Market promotion and signature event promotion. Although this proposal did not align fully with the parameters of the RFP, the organization was award ed an amount due to their services being complimentary to city services such as the farmers’ market. • Delta Business Group – $27,500 to work with the Downtown Antioch Association to build city-wide business-centered digital infrastructure development, city-wide and downtown capacity building, community building, collaboration, and transition planning.
• Prison From -The-Inside-Out – $27,500 to perform commercial corridor revitalization, city-wide community engagement, workforce development and job creation, and workforce upskilling.

Considerations
The Mayor has requested that the City Manager bring this item to the City Council for discussion after receiving complaints from a submitter regarding their award ed amount.

The City Manager notes the following considerations:

1. Legal Review of this RFP. The City Attorney’s Office reviewed this RFP, along with forwarded emails from the displeased party and all attachments. In short, in his opinion it includes that there is no legal issue with the way the City handled this RFP. The RFP itself clearly outlines the scope of the services being sought and the amount of the award does not exceed the amount authorized. The issues raised by the displeased party are due more to personal misunderstandings as opposed to any impropriety by the City. To that end, we believe said misunderstanding may have arisen from slight variations between the presentation that was given in the informational session and the text of the RFP itself. It is important to note that the text of the RFP controls, not the presentation; however, having the text of the presentation match the RFP as closely as possible should hopefully avoid these issues in the future. First, it seems that the displeased party believed that the City was promising up to three awards of $20,000 each, which is the working on slide 7 of the presentation. The RFP actually says up to $20,000.

Antioch City Council Report
November 20, 2025 Agenda Item No. 8 4
This minor change in wording is significant because it creates two different expectations – one where the possible amount is definite and one where the amount is variable. As stated before, the text of the RFP controls, but it would have probably helped to avoid confusion if the language in both the RFP and the presentation were the same. Second has to do with the scope of services. The RFP has two sections that outline this (on pages 4 and 8), but the pages say different things. It appears that the scope of services outlined in the presentation is taken from page 8, which would not be a problem if the language on page 4 was the same. Once again, uniformity should help proposers avoid confusion. In th is case it does not, it gives us something easy to point at to address their misconceptions and hopefully address their concerns. Lastly is the fact that two of the proposers were awarded more than $20,000. While the RFP states that the goal was to award three groups up to $20,000, it is important to recognize that a total of $60,000 was authorized for this endeavor. It is the City Attorney’s understanding that the awards do not exceed that total amount. Thus, it is the opinion of the City Attorney that said awards are not improper.

Also noted that prior to being selected, none of the proposers are entitled to any City funds and every group was given the opportunity to be heard and was equally assessed in determining the awards.

2. City Manager Authority (Antioch Municipal Code § 2-2.06 POWERS AND DUTIES.

In following the Antioch Municipal Code, and so that there are no misunderstandings, the City Manager is th e deciding body once all RFP Bids are received. The City Manager finds it concerning and alarming that members of the City Council would request to diminish her legal and longstanding authority to award routine contracts and grants regardless of value, even if it is within her signing authority amounts. At no time in the past was this authority questioned of prior City Managers, including when the Mayor himself was the City Manager. The current City Manager takes this opportunity to clarify and notes the following:
a. The City Manager is directed by a majority vote of the Antioch City Council. b. The City Council Agenda is co-managed by the City Manager and the Mayor under a Council-Manager form of government, and as such the Mayor does not direct the agenda nor provide directives to the City Manager regarding the agenda.
c. Pursuant to “§ 2 -2.13 POLITICAL ACTIVITIES PROHIBITED. The City Manager shall not participate in any city political activities or politics .” Although this issue originates from a displeased grant award applicant who contributed to several political campaigns, that fact cannot determine or direct how operations are managed for the City of Antioch. Threatening the City Manager in her capacity due to the fact that she will steadfastly adhere to the Municipal Code and all relevant applicable laws and vetted processes is inappropriate, as her role does not include being dragged into political infighting.

Antioch City Council Report
November 20, 2025 Agenda Item No. 8 5

3. Administrative Memorandum Number 86. Within Section 5.3 $25,001 - $50,000 of Administrative Memorandum Number 86 which details Procurement Procedures, it is stated that “Unless exempt pursuant to Section 9, Exemptions, contracts over $25,000 and up to $50,000 may be procured by (1) requesting at least three written quotes, or (2) use of an RFQ, RFP, or combined RFQ/RFP process (Attachment H). The Department Head must recommend the award and City Manager must approve and sign the purchase requisition. As applicable, the quotes, proposals, or statements of qualifications must be submitted to Finance with the purchase requisition and agreement signed by the vendor. ” The original 2025 Citywide Economic Development Initiative Grant RFP total amount is $60,000, however individually awarded amounts are less than $50,000 and are thus within the purview of the City Manager’s authority pursuant to this governing Administrative Memorandum. The Mayor requests a discussion of this authority exercised freely and independently by all City Managers prior to October 7, 2024.

4. A Report of the 2023 -2024 Contra Costa County Civil Grand Jury. In June 2024, the City of Antioch received a Grand Jury Report entitled, “Challenges Facing the City of Antioch.” Within the Findings, it is stated that a new City Manager's success will depend, in part, on the Mayor and City Council creating an environment that while maintaining the oversight required by city ordinances, enables the City Manager to operate with independence, as also mandated by city ordinances. The report delved into concerns regarding the former Mayor and City Council's involvement in o perating issues that are the responsibility of the City Manager.

The City Manager highlights this report based on facing similarly troubling experiences with regards to operational interference in routine matters that she is authorized to carry out; to include making financial decisions once funding allocations are approved within the Budget set by City Council and as outlined in city ordinances (Antioch City Code§ 2-2.06 and§ 2-2.10) as well as in the position's job description.

The actions described in this Staff Report reflect a departure from the governance structure mandated by the Antioch Municipal Code, as well as the essential duties and functions as outlined in the City Manager’s job description, and they pose significant operational, legal, and ethical risks. Continued encroachment on administrative authority undermines organizational stability and exposes the City to liability. Too, non-adherence to established protocols has caused a significant delay in the carrying out of the 2025 Citywide Economic Development Initiative Grant Awards, as we push for, and desperately are in need of, economic development initiatives across the city . Ensuring a well - functioning government requires that both the City Council and the City Manager operate within their defined roles and collaborate together with a shared goal of moving the city forward. As such, the City Manager respectfully submits this Staff Report bringing forth this item as requested.

ATTACHMENTS
A. Resolution Authorizing the Grant Awards
B. Economic Development Initiative RFP
C. Grant Award Contract Template
D. Proposal: Celebrate Antioch Foundation
E. Proposal: Delta Business Group
Antioch City Council Report
November 20, 2025 Agenda Item No. 8 6
F. Proposal: Prison From-The-Inside-Out
G. Proposal (Withdrawn): Downtown Antioch Business Association H. City of Antioch Administrative Memorandum Number 86

ATTACHMENT A

RESOLUTION NO. 2025/**

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANTIOCH
ALLOCATING $60,000 IN FUNDING FOR AWARDEES OF THE CITYWIDE

ECONOMIC DEVELOPMENT GRANT INITIATIVE

WHEREAS, the City of Antioch recognizes economic development as a strategic priority to enhance community well -being, support small businesses, and promote equitable access to opportunity; and

WHEREAS, the City developed a grant -based Request for Proposals (RFP) for the Citywide Economic Development Initiative (EDI); and

WHEREAS, the EDI will support activities that assist local businesses and enhance Antioch’s economic development; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Antioch as follows:

1. The City Council a llocates $60,000 from the Economic Development Program budget for Fiscal Year 2025 –2026 for the Citywide Economic Development Initiative, to be distributed as follows:
• Celebrate Antioch Foundation shall receive $5,000 to perform Antioch Farmers’ Market promotion and signature event promotion. • Delta Business Group shall receive $27,500 to work with the Downtown Antioch Association to build digital infrastructure development, capacity building, community building, collaboration and transition planning. • Prison From-The-Inside-Out shall receive $27,500 to perform commercial corridor revitalization, community engagement, job creation and workforce upskilling.

2. The City Manager or designee is authorized to take all necessary actions to implement the complete the Citywide Economic Development Initiative award process.

* * * * * * * *
I HEREBY CERTIFY that the foregoing resolution was passed and adopted by the City Council of the City of Antioch at a regular meeting thereof, held on the 20th day of November 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________
MICHAEL J. MANDY

CITY CLERK OF THE CITY OF ANTIOCH

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Request for Proposals for:

Economic Development Projects

THE CITY OF ANTIOCH
RFP Release June 16th, 2025
RFP response due by July 16th, 2025 no later than 4:00 PM Economic Development Department
City of Antioch

ATTACHMENT B

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Request for Proposals

for Economic Development Projects

Bret A. Sweet
Economic Development Program Manager

Gaby Seltzer
Economic Recovery Fellow

June 16th, 2025

For more information concerning this opportunity contact:

Bret A. Sweet, Economic Development Program Manager at (925) 779-6168 Email at [email protected]

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About the City of Antioch

The City of Antioch has a burgeoning population of professionals, a variety of housing, endless outdoor activities and thriving business hubs. Antioch is not only the second largest city in Contra Costa County with a population of over 11 5,000 residents , but also one of the oldest cities in California. The area was originally settled in the late summer of 1850 and incorporated as a city in 1872. Antioch has a long rich history that continues to be filled with Opportunity for those fortunate to call it home.

Antioch is one of the most diverse cities in the Bay Area. Residents are attracted to Antioch for its open space, market rate housing, water recreation, and schools.

• Population: 115,000 +
• Number of Households: 36,400 +
• Average Household Income: $90,709
• Education: 26.45% of residents have Bachelors, Graduate, Doctoral or Professional degrees

Antioch, CA, boasts a diverse and evolving business community that blends local entrepreneurship with larger commercial enterprises. The city supports a range of industries, including retail, healthcare, manufacturing, and technology, fostering economic gr owth and job opportunities.

Antioch's strategic location in the Bay Area makes it an attractive hub for businesses looking to expand, with access to major transportation routes and a growing workforce. Whether it's small businesses, corporate investments, or innovative startups, Antioch continues to strengthen its economic landscape.

Economic development plays a vital role in fostering a thriving community. While traditional economic goals often emphasize measurable outcomes such as job growth, investment, and increased city revenues, their true significance lies in how they contribute to creating a dynamic, sustainable, and livable environment for residents.

The city of Antioch desires to work with Antioch based non -profits who are able to advance economic development interests throughout the city. This RFP aims to award up to three (3) grants of $20,000 each to the best projects.

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REQUEST FOR PROPOSAL

A. The CITY OF ANTIOCH (hereinafter "City") hereby requests Proposals from resource providers that have a background in economic development and assisting local efforts within the city of Antioch. Proposals will be received in the Economic Development Department, located at 200 H Street, 3rd floor, Antioch, CA 94509, due July 16th, 2025, by 4:00 p.m.

SCOPE OF SERVICES. The City intends to enter into a contractor agreement for economic development projects in Antioch, CA. The city boasts a variety of commercial corridors that serve as key hubs for business and economic activity. Antioch has designated areas like the Downtown Area also known as Rivertown as well as Western Antioch Commercial Focus Area, which includes regional commercial zones such as Somersville Towne Center and Delta Fair Shopping Center. Additionally, the Highway 4 Corridor plays a significant role in the local economy, with ongoing real estate developments and business expansions. The Commercial Infill Housing Overlay District has also introduced new zoning regulations, allowing for mixed-use developments in commercial areas like Lone Tree Way and Buchanan Crossings. These corridors provide retail, office, and industrial spaces, contributing to Antioch’s growing economy and community development.

Awardees should design and implement projects that result in tangible improvements to Antioch’s economic ecosystem. Projects funded under this RFP should aim to ac hieve at least two or more of the following outcomes:

1. Increased Economic Activity – Boost foot traffic, sales, or commercial occupancy rates in key corridors.

2. Business Retention or Expansion – Provide support or services that result in business stabilization, retention, or physical/operational growth.

3. Entrepreneurial Development – Foster new business creation, especially among underserved populations or within underutilized areas.

4. Commercial Corridor Revitalization – Visibly enhance underperforming areas (e.g., vacant storefront activations, façade improvements, pop-ups).

5. Job Creation or Workforce Upskilling – Generate new employment opportunities or improve job readiness among residents.

6. Community Engagement – Increase stakeholder participation, visibility of small businesses, or community pride in economic corridors.

To evaluate the success of funded projects, grantees will be expected to measure and report on relevant key performance indicators such as increases in foot traffic, customer engagement, and retail sales; the number of businesses supported, retained, or expanded; the launch of new businesses or entrepreneur support efforts; the activation or improvement of underutilized commercial spaces; the creation or retention of jobs and workforce training outcomes; and/or levels of community participation, awareness, and satisfaction.

All grantees will be required to submit quarterly reports on progress made, as well as a final report at the conclusion of the grant term , which should include how the outcome was

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achieved and how the grant funds were expended. Reports will inform the City’s assessment of program impact and future funding considerations

B. REQUESTS FOR CLARIFICATION OF THE RFP. If any Respondent has any question s regarding the meaning of any part of this RFP, the Respondent shall submit to the Economic Development Department, Bret Sweet, Economic Development Program Manager at (925) 779-6168, [email protected], June 30th, 2025, by 4:00 p.m.. A proposal (bid) walk will be scheduled a week prior to the clarification deadline.

C. SUBMITTAL OF PROPOSALS. Each Proposal shall be submitted with:

A signed cover letter by an authorized representative of the Respondents firm and will include: (1) this project by name; (2) the full legal name of the Respondent, along with name of contact person, address, phone number, fax number, and e-mail address; and (3) indicates Respondent’s willingness to comply with the procedures identified in this RFP.

(A) A description of how the Scope of Services will be met (how you plan on conducting the proposed economic development project),
(B) Team Qualifications and Experience (specific to conducting economic development projects)
(C) Reporting (including any form of outcomes, outputs and deliverables) (D) Budget
(E) Timeline
(E) References

Respondents shall submit:
1) IN PERSON: (3) copies and (1) USB flash drive of their proposal in a sealed envelope clearly marked on the outside: “SEALED PROPOSALS FOR – RFP ECONOMIC DEVELOPMENT PROJECTS – DO NOT OPEN WITH REGULAR MAIL.”
OR
2) ONLINE: Email a PDF titled “RFP ECONOMIC DEVELOPMENT PROJECTS” to [email protected]

E. CITY’S REVIEW OF PROPOSALS. After the Proposals are received and opened by the City, the City shall review and evaluate all Proposals for responsiveness to the Request for Proposals to determine whether the Respondent possesses the qualifications necessary for the services required. The City may also investigate qualifications of all Respondents to whom the award is contemplated, and the City may request clarifications of Proposals directly from one or more Respondents. In reviewing the Proposals, the City may consider the following:

1. Qualifications (includi ng training, experience, creativity, references, and past performance) and experience of the Respondent and its agents, employees, and sub - consultants in completing projects of a similar type, size, and scope.

2. The feasibility of the Proposals based upon the methodology of the proposed scope of services, reasonableness of the proposed use.

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3. City of Antioch’s Contractor Agreement Example (Attached as “Exhibit 2”).

4. The provider should be aware of the land use and expansion capabilities of areas of Antioch designated by our planning department such as the Downtown Specific Plan, East 18 th Street Specific Plan, the East Lone Tree and the Hillcrest Station Area specific plan zoning areas. Link to: Specific Plans

F. AWARD OF AGREEMENT. Upon completion of the City’s review, staff will notify those Respondents who will be considered for further evaluation and negotiation. Interviews may be conducted with Respondents; no date has been set for interviews at this time.

1. If the City determines, after further evaluation and negotiation, to award the Agreement, a n official Contractor Agreement shall be sent to the successful Respondent for the Respondent’s signature. No Proposal shall be binding upon the City until after the Agreement is signed by duly authorized representatives of both Consultant and the City.

2. The City reserves the right to reject any or all Proposals, and to waive any irregularity.

The award of the Agreement, if made by the City, will be based upon a total review and analysis of each Proposal and projected costs.

G. PROPOSALS ARE PUBLIC RECORDS. Each Respondent is hereby informed that, upon submittal of its Proposal to the City in accordance with this RFP, the Proposal is the property of the City.

1. Unless otherwise compelled by a court order, the City will not disclose any Proposals while the City conducts its deliberative process in accordance with the procedures identified in this RFP. However, after the City either awards an agreement to a successful Respondent, or the City rejects all Proposals, the City shall consider each Proposal subject to the public disclosure requirements of the California Public Records Act (California Government Code Sections 6250, et seq.), unless there is a legal exception to public disclosure.

2. If a Respondent believes that any portion of its Proposal is subject to a legal exception to public disclosure, the Respondent shall: (1) clearly mark the relevant portions of its Proposal “Confidential”; and (2) upon request from the City, identify the legal basis for exception from disclosure under the Public Records Act; and (3) the Respondent shall defend, indemnify, and hold harmless the City regarding any claim by any third party for the public disclosure of the “Confidential” portion of the Proposal.

TERMS
The initial term of Agreement is to be determined by Proposals submitted and approval of the City.

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SCHEDULE

Estimated schedule for firm selection:

Issuance of RFP June 16th, 2025

Bid Walkthrough Meeting
via Zoom
June 23rd, 2025 at 4pm
Register here for Zoom link
https://us02web.zoom.us/meeting/register/NBtZx7gOQHC4uxOCd2CDwA

Request for Clarification of the
RFP

June 30th, 2025

Proposals Due
4:00 PM
200 H Street, 3 rd floor, Antioch,
CA 94531

July 16th, 2025

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Exhibit 1

SCOPE OF SERVICES

The City of Antioch is seeking an experienced firm that can enter into a Contractor Agreement for economic development projects in Antioch, CA. The City is looking for organizations that have the ability to produce the advancement of economic development outcomes and will enter into a contractor agreement for a specific period of time.

The scope shall include but shall not be limited to:

• Advances current economic development strategies. Examples of this may be to hold convenings of Antioch merchants or activation of an economically depressed location • Firm must demonstrate history of similar work in Antioch • Submit reports, invoices and documentation in a timely manner • Maintain an active business license
• Proof of non-profit status
• Follow terms of contract
• Maintain communication with City and attend regular check ins • Show how the City of Antioch and its commercial areas will prosper with your company/firm

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Exhibit 2

CONSULTING SERVICES

AGREEMENT BETWEEN THE CITY

OF ANTIOCH AND
<insert contractor name>

THIS AGREEMENT (“Agreement”) is made and entered into this <#> day of <month> , 202# (“Effective Date”) by and between the City of Antioch, a municipal Corporation with its principle place of business at 200 H Street, Antioch, CA 94509 ( “City”) and < insert contractor name> with its principle place of business at < insert full address > ( “Consultant”). City and Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.” SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A attached hereto and incorporated herein at the time and place and in the manner specified therein ( “Services”). In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on <insert date>, the date of completion specified in Exhibit A, and Consultant shall complete the Services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect the City’s right to terminate the Agreement, under Section 8.

1.2 Standard of Performance. Consultant represents that it is experienced in providing these services to public clients and is familiar with the plans and needs of City. Consultant shall perform all Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform Services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of Services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $_____ , notwithstanding any contrary indications that may be contained in Consultant’s proposal,

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for Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for Services rendered pursuant to this Agreement at the time and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for Services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;

■ The beginning and ending dates of the billing period;

■ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;

■ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;

■ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services; and,

■ The Consultant’s signature.

2.2 Payment Schedule.

2.2.1 City shall make incremental payments, based on invoices received, [according to the payment schedule attached as Exhibit B and incorporated herein] , for Services satisfactorily performed, in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section 2.1 to pay Consultant.

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2.3 Total Payment. City shall pay for the Services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering Services pursuant to this Agreement, unless expressly provided for in Section 2.5. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule in Exhibit B.

2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed ______________________________________________ ($ ) . Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.7 Authorization to Perform Services. The Consultant is not authorized to perform any Services or incur any costs whatsoever under the terms of this Agreement until Consultant receives authorization to proceed from the Contract Administrator.

SECTION 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the Services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided ev idence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:

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4.1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. If Consultant’s services include work within 50 feet of a railroad right of way, the Consultant shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City. Limits for such coverage shall be no less than $5,000,000.

4.2 Automobile Liability Insurance. ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

4.3 Workers' Compensation Insurance. as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4.4 Professional Liability (Errors and Omissions): Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:

4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.

4.5.2 Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.

4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

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may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.

4.5.5 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

4.5.6 Claims made policies. If any of the required policies provide claims-made coverage:

4.5.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

4.5.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

4.5.6.3 If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

4.6 Certificate of Insurance and Endorsements. Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

4.7 Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.

4.8 Higher Limits. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

4.9 Special Risks or Circumstances . City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

4.10 Remedies. In addition to any other remedies City may have if Consultant fails to

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provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise, any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due to Consultant under the Agreement; ■ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or,
■ Terminate this Agreement.

SECTION 5. INDEMNIFICATION AND CONSULTANT’S
RESPONSIBILITIES.

5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

5.1.1 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

5.2 By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

SECTION 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall

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have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Section 1.3; however, otherwise City shall not have the right to control the manner or means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement s hall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including, but not limited to, eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the Services.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, sexual orientation or any other legally protected status, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in

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employment, contracting, and the provision of any Services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Section in any subcontract approved by the Contract Administrator or this Agreement.

7.6 California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors a nd subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the full term of this Agreement and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

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SECTION 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement only for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for Services performed satisfactorily to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of the term of this Agreement beyond that provided for in Section 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the Parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator.

Consultant shall not s ubcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; and/or

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8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant in which case the City may charge Consultant the difference between the cost to have a different consultant complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

SECTION 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, drawings, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.

9.2 Confidentiality. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Consultant. Such materials shall not, without the prior written permission of City, be used by Consultant for any purpose other than the performance of this Agreement nor shall such materials be disclosed publicly. Nothing furnished to Consultant which is generally known, shall be deemed confidential. Consultant shall not use the City’s name or logo or photographs pertaining to the Services under this Agreement in any publication without the prior written consent of the City.

9.3 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for Services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant..

Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

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expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Consultant under this Agreement. Consultant further grants to City a non-exclusive and perpetual license to copy, use, modify or sub -license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.

SECTION 10. MISCELLANEOUS PROVISIONS.

10.1 Venue. In the event either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.2 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.3 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.4 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

10.5 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any official of City in the work performed pursuant to this Agreement.

No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

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Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code Section 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.7 Inconsistent Terms. If the terms or provisions of this Agreement conflict with or are inconsistent with any term or provision of any Exhibit attached hereto, then the terms and provisions of this Agreement shall prevail.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by Kwame P.

Reed ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to: <insert consultant name>
<insert address>
Attn: <owner name>

Any written notice to City shall be sent to:

City Manager
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney

10.11 Integration. This Agreement, including all exhibits and other attachments, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

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CITY: CONSULTANT:

CITY OF ANTIOCH <insert consultant name>
By:

Bessie Marie Scott, City Manager

Attest:

Name:

Title:

Melissa Rhodes, City Clerk

Approved as to Form:

By:

Name:

Title:

Derek Cole, Interim City Attorney

[Two signatures are required for a corporation or one signature with the corporate bylaws indicating that one person can sign on behalf of the corporation]

REQUEST FOR PROPOSAL
22 Exhibit 3

PAYMENT SCHEDULE

Consultant agrees to perform the tasks and services set forth in the Scope of Services attached to and incorporated into this Agreement as Exhibit “2” (hereafter "the Project").

Payment for all work performed by Consultant pursuant to the terms of this Ag reement shall be made on the basis of the hourly rate set forth below.

Consultant’s Personnel Hourly Rate
[Personnel / Title] [email protected]
[Personnel / Title] [email protected]
[Personnel / Title] [email protected]
[Personnel / Title] [email protected]

REQUEST FOR PROPOSAL
23 Exhibit A
Site Map
Antioch

General Description of the Premises:

Antioch, California, covers an area of approximately 29.94 square miles (77.55 km²), with 29.17 square miles (75.55 km²) of land and 0.77 square miles (2.00 km²) of water. The city is located in Contra Costa County and is part of the East Bay region of the San Francisco Bay Area. To the west, it shares boundaries with Pittsburg, while to the east, it extends toward Oakley. The Sacramento–San Joaquin River Delta forms its northern boundary, providing waterfront access.

To the south, Antioch reaches into the rolling hills and open spaces near Brentwood and unincorporated county land. The general location of the Premises will be approximately within the outlined area shown on the above site map.

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SERVICES AGREEMENT BETWEEN

THE CITY OF ANTIOCH AND
<INSERT GRANTEE>

THIS AGREEMENT (“Agreement”) is made and entered into this xxth day of xxx, 2025 (“Effective Date”) by and between the City of Antioch, a municipal Corporation with its principle place of business at 200 H Street, Antioch, CA 94509 (“City”) and <INSERT GRANTEE> with its principle place of business at <insert address> (“Consultant”) as of December 13th, 2023. City and Consultant individually are sometimes referred to herein as “Party” and collectively as “Parties.” SECTION 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to provide to City the services described in the Scope of Work attached as Exhibit A attached hereto and incorporated herein at the time and place and in the manner specified therein (“Services”). In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

Consultant represents that it provides the S ervices within its normal business operations and provides similar services to other entities. The Parties agree and acknowledge that the City will make the final determination on eligibility for funding under the program.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31st 2026, the date of completion specified in Exhibit A, and Consultant shall complete the Services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the Services required by this Agreement shall not affect the City’s right to terminate the Agreement, under Section

8. 1.2 Standard of Performance. Consultant represents that it is experienced in providing these services to public clients and is familiar with the plans and needs of City. Consultant shall perform all Services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession.

SECTION 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed <$xxxx>, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for Services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for Services rendered pursuant to this Agreement at the

ATTACHMENT C

Page 2 ends

time and in the manner set forth below. The payments specified below shall be the only payments from City to Consultant for Services rendered pursuant to this Agreement. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the Services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for Services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;

▪ The beginning and ending dates of the billing period;

▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;

▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;

▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services ; and,

▪ The Consultant’s signature.

2.2 Payment Schedule.

2.2.1 City shall make incremental payments, based on invoices received, [according to the payment schedule attached as Exhibit B and incorporated herein], for Services satisfactorily performed, in accordance with the requirements of this Agreement, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements of Section

2.1 to pay Consultant.

2.2.2 City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City a final invoice, if all services required have been satisfactorily performed.

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In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the fee schedule in Exhibit B.

2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed ______________________________________________ ($ ). Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

Reimbursable Expenses are:
___________________________

2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities.

SECTION 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's proposal.

Consultant shall not allow any subcontr actor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.

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Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.

Insurers shall have an AM Best rating of no less than A:VII unless otherwise accepted by the City in writing:

4.1 Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. If Consultant’s services include wo rk within 50 feet of a railroad right of way, the Consultant shall have removed any exclusion on their liability policy limiting coverage for work near a railroad, or shall provide a Railroad Protective Liability policy in favor of the City.

Limits for such coverage shall be no less than $5,000,000.

4.3 Workers' Compensation Insurance . Workers’ Compensation Insurance as r equired by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4.4 Professional Liability (Errors and Omissions). Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

4.5 Other Insurance Provisions. Unless otherwise specified below, all insurance policies are to contain, or be endorsed to contain, the following provisions:

4.5.1 Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. CGL coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through t he addition of both CG 20 10 and CG 20 37 if a later edition is used). This requirement shall only apply to the CGL and Automobile Liability Insurance policies specified above.

4.5.3 Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

4.5.4 Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a

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waiver of subrogation endorsement from the insurer. This requirement shall only apply to the CGL, Automobile Liability and Workers’ Compensation/Employer’s Liability Insurance policies specified above.

4.5.6 Claims made policies. If any of the required policies provide claims-made coverage:

4.5.6.1 The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

4.5.6.2 Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

4.6 Certificate of Insurance and Endorsements. Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, cer tified copies of all required insurance policies, including endorsements required by these specifications, at any time.

4.7 Subcontractors. Consultant shall include all subcontractors as insured under its polic ies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.

4.10 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise, any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:

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▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due to Consultant under the Agreement; ▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or, ▪ Terminate this Agreement.

SECTION 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

5.1.1 Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause.

This indemnification and hold harmless clause shall apply to any da mages or claims for damages whether or not such insurance policies shall have been determined to apply.

SECTION 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Section 1.3; however, otherwise City shall not have the right to control the manner or means by which Consultant accomplishes services rendered pursuant to this Agreement.

Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including, but not limited to, eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant

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shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

SECTION 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the Services.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions . Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.

Consultant shall include the provisions of this Section in any subcontract approved by the Contract Administrator or this Agreement.

7.6 California Labor Code Requirements . Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of

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contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

Notwithstanding the foregoing, the contractor registration requirements mandated by Labor C ode Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop ord ers issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement only for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for Services performed satisfactorily to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or pr epared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in their sole and exclusive discretion, extend the end date of the term of this Agreement beyond that provided for in Section 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obliga tion to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expense s incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the Parties.

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8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; and/or

SECTION 9. KEEPING AND STATUS OF RECORDS.

Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use.

9.2 Confidentiality. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be kept confidential by Consultant. Such materials shall not, without the prior written permission of City, be used by Consultant for any purpose other than the performance o f this Agreement nor shall such materials be disclosed publicly. Nothing furnished to Consultant which is generally known, shall be deemed confidential. Consultant shall not use the City’s name or logo or photographs pertaining to the Services under this Agreement in any publication without the prior written consent of the City.

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9.4 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

9.5 Intellectual Property. The City shall have and retain all right, title and interest, including copyright, patent, trade secret or other proprietary rights in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents and any other works of authorship fixed in any tangible medium or expression, including but not limited to physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual P roperty”) prepared or developed by or on behalf of Consultant under this Agreement. Consultant further grants to City a non-exclusive and perpetual license to copy, use, modify or sub -license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional or supplemental work created under this Agreement.

SECTION 10. MISCELLANEOUS PROVISIONS.

10.2 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of an y provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.3 No Implied Waiver of Breach . The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.4 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties.

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Consultant shall not employ any official of City in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for Services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to c riminal prosecution for a violation of Government Code Section 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by Bret Alexander Sweet ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:
<Insert Contact>
<Insert Title>
<Insert Phone #>
<Insert Email>

Any written notice to City shall be sent to:

Economic Development
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
City of Antioch
P. O. Box 5007
Antioch, CA 94531-5007
Attn: City Attorney

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[Signatures on following page]

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SERVICES AGREEMENT BETWEEN

THE CITY OF ANTIOCH AND
<INSERT GRANTEE>

CITY: CONSULTANT:

CITY OF ANTIOCH <INSERT GRANTEE>

____________________________________ By:______________________________ Bessie Marie Scott, City Manager
Name:___________________________
Title:____________________________
Attest:

____________________________________
Michael J. Mandy
City Clerk

Approved as to Form:
____________________________
Derek Cole, Interim City Attorney

Exhibit A

EXHIBIT A

SCOPE OF WORK

EXHIBIT B

PAYMENT SCHEDULE

DATE TIME (PST) DELIVERABLE CONTACT
Nov 25 – Dec 25 Year 1 Quarter 1 Begins
Dec 31st, 2025 500 PM 25’/26’ Year 1 Q1 Ends [email protected] cc: [email protected]
Jan 31st, 2026 500 PM 25’/26’ Yr 1 Q1 Progress Report Due [email protected] cc: [email protected]
Jan 31st, 2026 500 PM 25’/26’ Yr 1 Q1 Invoice Period Ends [email protected] cc: [email protected]
Jan 2026 – Mar 2026 Yr 1 Q1 Payments Disbursed [email protected] Jan 1st, 2026 Year 1 Quarter 2 Begins
Mar 31st, 2026 500 PM 25’/26’ Year 1 Q2 Ends [email protected] cc: [email protected]
Apr 30th, 2026 500 PM 25’/26’ Yr 1 Q2 Progress Report Due [email protected] cc: [email protected]
Apr 30th, 2026 500 PM 25’/26’ Yr 1 Q2 Invoice Period Ends [email protected] cc: [email protected]
Apr 2026 – June 2026 Yr 1 Q2 Payments Disbursed [email protected] April 1st, 2026 Year 1 Quarter 3 Begins
June 30th, 2026 500 PM 25’/26’ Year 1 Q3 Ends [email protected] cc: [email protected]
July 31st, 2026 500 PM 25’/26’ Yr 1 Q3 Progress Report Due [email protected] cc: [email protected]
July 31st, 2026 500 PM 25’/26’ Yr 1 Q3 Invoice Period Ends [email protected] cc: [email protected]
July 2026 – Sept 2026 Yr 1 Q3 Payments Disbursed [email protected] July 1st, 2026 Year 1 Quarter 4 Begins
Sept 30th, 2026 500 PM 25’/26’ Year 1 Q4 Ends [email protected] cc: [email protected]
Oct 31st, 2026 500 PM 25’/26’ Yr 1 Q4 Progress Report Due [email protected] cc: [email protected]
Oct 31st, 2026 500 PM 25’/26’Yr 1 Q4 Invoice Period Ends [email protected] cc: [email protected]
Oct 2026 – Dec 2026 Yr 1 Q4 Payments Disbursed [email protected] October 1st, 2026 Year 2 Quarter 1 Begins
Dec 31st, 2026 500 PM 25’/26’ Year 2 Q1 Ends
Jan 31st, 2027 500 PM 25’/26’ Yr 2 Q1 Progress Report Due [email protected] cc: [email protected]

Jan 31st, 2027 500 PM Year 1 Narrative Reflection Due [email protected] cc: [email protected]
Jan 31st, 2027 500 PM 25’/26’ Yr 2 Q1 Invoice Period Ends [email protected] cc: [email protected]
Jan 2026 – Mar 2026 Yr 2 Q1 Payments Disbursed [email protected] Jan 1st, 2027 Year 2 Quarter 2 Begins
Mar 31st, 2027 500 PM 26’/27’ Year 2 Q2 Ends [email protected] cc: [email protected]
Apr 30th, 2027 500 PM 26’/27’ Yr 2 Q2 Progress Report Due [email protected] cc: [email protected]
Apr 30th, 2027 500 PM 26’/27’ Yr 2 Q2 Invoice Period Ends [email protected] cc: [email protected]
Apr 2027 – June 2027 Yr 2 Q2 Payments Disbursed [email protected] April 1st, 2027 Year 2 Quarter 3 Begins
June 30th, 2027 500 PM 26’/27’ Year 2 Q3 Ends [email protected] cc: [email protected]
July 31st, 2027 500 PM 26’/27’ Yr 2 Q3 Progress Report Due [email protected] cc: [email protected]
July 31st, 2027 500 PM 26’/27’ Yr 2 Q3 Invoice Period Ends [email protected] cc: [email protected]
July 2027 – Sept 2027 Yr 2 Q3 Payments Disbursed [email protected] July 1st, 2027 Year 2 Quarter 4 Begins
Sept 30th, 2027 500 PM 26’/27’ Year 2 Q4 Ends [email protected] cc: [email protected]
Oct 31st, 2027 500 PM Final Summary Report Due [email protected] cc: [email protected]
Oct 31st, 2027 500 PM Final Invoice Period Ends [email protected] cc: [email protected]
Oct 2027 – Dec 2027 Final Invoice Payments Disbursed [email protected] Jan 2028 Grant Program Ends

Celebrate Antioch Foundation
Joy Motts, President
P . O. Box 1
Antioch, Ca. 94509
925-813-0036
joymotts@g mail.com
Brett Sweet
Economic Develop ment Department Manager , City of Antioch 200 H Street
Antioch, Ca. 94509
Dear Mr . Sweet,
I am pleased to sub mit our proposal in response to your Request for Proposals (RFP 061625) for economic develop ment projects due July 16, 2025. I am Joy Motts, President of Celebrate Antioch Foundation, a non-profit 501c3 and I am sub mitting this proposal on behalf of our organization.

Since 2011, our organization, comprised of Antioch residents, small business owners and volunteers, has been dedicated towards a common mission of organizing family-friendly and safe events that enhance Antioch’ s quality of life and support economic vibrancy. We believe our work is a vital part of the well-being of our community and can play a crucial role in building a healthy , resilient and inclusive comm unity. The Celebrate Antioch Foundation has become a critical piece of the decade’ s long commu nity and city vision of a thriving downtown. We are committed to enhancing and supporting the beautiful and historic area of Antioch’ s downtown, (Rivertown) and are proud to work closely with the City of Antioch P ark and Recreation Department in all our efforts.

Celebrate Antioch Foundation recognizes that the City of Antioch’ s goal with this proposal is to expand economic strategies in specific Antioch corridors, including Antioch’ s downtown. Our experience, achievements and growth with annual events, celebrations, developing partnerships and most recently our collaborative effort in bringing a farmers’ market to downtown Antioch is increasing foot traffic, fostering visibility of small businesses, and increasing community pride and makes us uniquely qualified to help meet the city’s needs.

W e are excited about the opportunity to collaborate with you and your team and are committed to delivering results that exceed expectations. Please feel free to reach out to me at your convenience for clarification or further discussion.

Respectfully ,
Joy Motts, President Celebrate Antioch Foundation

ATTACHMENT D
Project Name: Antioch Rivertown F armers Market and Signature Events Promotion

The City of Antioch’ s downtown specific plan and guiding principle and vision states:

Downtown Antioch will be a wonderful place in which to live, work, shop, dine and play. The community will take pride in Downtown as the historic heart of Antioch. Downtown’s unique waterfront setting, its historic and culturally rich character, buildings, streetscapes and open spaces will make it a successful, lively, fun and walkable special place that attracts residents and visitors of all ages.

And su mmarizes the guiding principles for successful downtowns as a “place where people are first and foremost. Without people willing to spend time there, a downtown lacks life and ambiance. The presence of people enlivens a downtown, promotes safety , and contributes to the activity level that make it an inviting, clean place with a unique community character”.

Although Antioch’ s downtown specific plan sets out its goal for a thriving downtown, the truth is that the City of Antioch, for decades, has not been able to implement a strategic plan to achieve this vision. This is part of the reason how Celebrate Antioch Foundation came to be. Because of financial constraints during the economic crisis and the recession of 2008 – 2011, and the cancellation of the annual 4th of July festivities for two years, a group of citizens gathered to bring back this cherished community celebration. It was a huge success and attended by thousands. It was not until the 4th of July celebration was gone that many of us realized how desperate our community was yearning for celebrations and a place to gather. In 2012, a 501c3 was formed and the Celebrate Antioch Foundation was born.

Celebrate Antioch Foundation is dedicated to organizing and supporting family-friendly , quality , affordable and safe events that will enhance our quality of life and support economic vibrancy . Our mission is to bring together residents in Antioch and surrounding cities, the multicultural and diverse communities, of all ages, for community celebrations throughout the year .

Our events are held in Antioch’ s historic downtown not just because it is a natural place for gathering as evidenced in downtowns across the country and the heart of our community , but for its proximity to the San Joaquin River with beautiful river views, its unique history , and because this significant corridor of our city has been underserved for many years. It is the home of many small business owners that survive on foot traffic and an ambiance that we help to provide. Over the years, as our organization has grown, we have established 4 annual signature events, listed below , that are held in downtown Antioch.

May Wine W alk and Artisan Faire
June Father’ s Day Car
September P eddlers Faire
September Fall Festival (Rhythms by the River)

W e organize, support or sponsor several other events annually throughout the year , many in partnership with other non-profits, downtown businesses, service organizations and with the City of Antioch. They include:

Easter Egg-Stravaganza - March
Keep Antioch Beautiful – April
Hot August Cruise Night – August
Hot Rods for P aws T runk or Treat – October
Small Business Saturday – Nove mber
Holiday Delites Celebration – Dece mber

This year we were thrilled to help organize and add to our sponsorship the Antioch Farmers Market Rivertown and a new event that will coincide with this market, 2nd Sundays Artisan Faire that will run August, September and October of 2025. We are also thrilled to be announcing sponsorship for a new event in Septe mber , with City approval, Theater at the Plaza September 25th, 26th, 27th and 28th, presenting Alice in W onderland.

Our proposal looks to build upon the promotion of our annual signature events and to support the continued promotion of the Antioch Farme rs Market Rivertown in 2025 and in 2026. With the goal of boosting foot traffic and sales, increasing the visibility of downtown businesses and restaurants, promoting local entrepreneurs and pop ups, and increasing community pride. A healthy downtown is an active and vibrant downtown.

Celebrate Antioch Foundation Qualifications

Celebrate Antioch Foundation is an all-volunteer organization with a dedicated, passionate and experienced team, many of the m that have been with us for years. They include local business owners, educators, former elected officials, and dedicated community me mbers.

The following is our team, their designation and years of service in our organization.

Jim Lanter- 15-year CAF me mber- Executive Board
Joy Motts – 15-year CAF me mber – President & Executive Board Robin Agopian- 15-year CAF me mber – Executive Board
Maria Myers – 15-year CAF me mber - Treasurer
Michael Gabrielson – 10-year CAF me mber – Vice President and Executive Board Denise Rundall – 13-year CAF me mber -V endor Director
T ammy Larsen – 10-year CAF me mber – Secretary
Alica T aylor – 3-year CAF me mber - Marketing Director & Executive Board

Our organization has seen tremendous growth over the years in the expansion and nu mber of events throughout the year, and in our develop ment of relationships with other community service organizations such as the Antioch Historical Society, Antioch W omen’ s Club, and Antioch Rotary Club. But we are particularly honored to have established a great working relationship with the City of Antioch’ s P ark and Recreation Department. Our collaboration extends to our signature event with our annual Fall Festival, the Holiday Delites celebration and on Antioch’ s Keep Antioch Beautiful Day . Our proudest accomplishment, to be the organizing agency , the City of Antioch chose to plan and implement Antioch’s Sesquicentennial celebration in 2021 and 2022. Through an MOU, and in partnership with the P arks and Recreation Department, Celebrate Antioch Foundation contracted with the City of Antioch to fundraise, and organize over 20 events, over a one-year period, all throughout the City of Antioch, in celebration of the city’ s 150 years of incorporation. We believe CAF met and exceeded expectations, met all reporting requirements, outcomes, budget and timelines in our MO U contract. Our experience, accomplishments and dedication de monstrate that CAF is well prepared to perform and reflects our willingness to comply with RFP procedures if the city approves our proposal.

W e are also very proud to have funded the installation of market street lighting on 2nd Street from E Street to I Street and on G Street from 1st Street to 4th Street, adding additional lighting and an ambiance that contributes to Rivertown as a unique and special location. In 2022, CAF was honored to receive the California P ark and Recreation Departments District 3, Outstanding Non-Profit Organization of the year . But nothing has thrilled us more than being able to fulfil a dream of bringing a Farmers Market to downtown Antioch. A game changer, a building block, we believe, in bringing to downtown, on a consistent basis, people.

Business Plan

Our proposal will focus 70% of our project’ s funding on the Farmers Markets promotion and success. The economic data below highlights why we believe the continuation of the Farmers Market in 2026 and beyond is so important to the downtown Antioch corridor .

• Farmers Markets can serve as a revitalizing force for com munities. Markets often serve as anchor attractions, drawing foot traffic to dow ntown areas and encouraging ancillary spending at nearby shops and restaurants.
• Farmers Markets enhance food security and resilience and can incentivize farmers to remain in agricultural, helping to sustain rural populations with local sourcing.

They provide access to fresh and nutritious food and opportunities for schools, children and families to learn about the health benefits of high-quality produce and goods.

Data from communities across North America highlights the transformative power of Farmers Markets.
• According to the USD A, Farmers Markets in the United States generated over 2 billion in sales in 2019 alone.
• Studies have shown that for every dollar spent at a Farmers Market, an additional $0.58 is generated in the local economy through indirect spending. Please see attached, 1a, California Farmers Market Associations estimated market analysis for the Antioch certified market.
• Cities that have invested in public markets have observed increased employment rates, higher retail occupancy, and a positive spillover into hospitality and tourism sectors.

Although Antioch Farmers Market has only been operating for the past 4 Sundays, CAF was able to do gather rough data from several downtown business owners, Willow P ark Mercantile, Tn T S moothies and Guadalajara restaurant, to support sales increasing 20% at each of their place of business on Antioch Farmers Market Sundays, compared to previous months’ sales on Sundays.

Project funding projection:

Celebrate Antioch Foundations has committed to sponsoring the Antioch Farmers Market through advertising on the Highway 4 Mesa Outdoor Marques at the nonprofit rate of $2000 per month, $1,000 savings per month from original rate. We chose Mesa Outdoor for our advertising as the most effective and inexpensive way to share our message with thousands of exposures per hour. We also chose their marquee that gets the most exposure, east bound Highway 4, 50,000 exposures per day , 349,018 per week. An additional benefit provided by Mesa for our non-profit is advertising on one of their prominent westbound signs at no additional cost.

CAF purchased two months of advertising for June and July and will continue to raise funds to support the marquee for the 2025 market run through October for a total commitment of $10,000.

In collaboration with the California Farmers Market Association and as a continued sponsor for their 2026 Antioch Farmers Market, provided we have sufficient funding, we will commit to the 2026 campaign on the Mesa Outdoor Marquees. Our total commitment would be for an April to October Sunday mark et promotion with a total campaign cost of $14,000, or 70% of the program budget.

T otal budget for Farmers Market promotion $14,000
Timeline: April through October 2026.

Our proposal will focus the remaining 30% of our project on Celebrate Antioch Foundations, 3 of our 4 annual signature events. All 4 of these events have been ongoing for over 5 years with 1,000’ s visiting Antioch’ s’ downtow n for the day’ s events. The data below highlights why we believe the continuation and promotion of these events is so important to the downtown Antioch corridor . Our Father’ s Day Car Show is extremely popular and already has a significant following. If we are able to raise additional funds above and beyond this proposal, we will include that event in our Marquee promotion.

• Most downtown businesses are independently owned. They support a local family , who support the local schools, etc. Independent businesses keep profits in town. • Downtown reflects how a community sees itself- a critical factor in business retention and recruitment efforts. When larger companies consider a community as a possible location, they examine many aspects, including quality of life. Is downtown alive and viable, or does it represent local disinterest or failure? • Events are a significant driver of economic activity in downtown areas. They attract visitors from within the city and beyond, leading to increased spending in local businesses like retail shops and restaurants.
• Beyond the economic benefits, events play a vital role in fostering social cohesion and community spirit. They provide a platform for people from diverse backgrounds to come together , share experiences and celebrate com mon interests.

Project Funding Projection:

Celebrate Antioch Foundation would like to continue our promotion and advertising for 3 of our 4 signature events in 2025 and 2026 on the Mesa Outdoor Marquee on Highway 4, once again selecting the east bound marquee that is most prominent and receives the most exposure, and receiving the nonprofit benefit of additional exposure west bound at no additional cost.

Advertising on Mesa Outdoor will run for one month prior to each of the following signature events.

Rivertown P eddlers Faire – September 13th, 2025.

Rhythms By the River Fall Festival – October 4, 2025.

Wine W alk and Artisan Faire – May 9th, 2026.

T otal budget for Signature Events promotion $6,000
Timeline: Septe mber 2025 through May 9th, 2026.

Evaluation & Reporting Plan
Celebrate Antioch Foundation is committed to tracking the performance and impact of this project through a combination of quantitative and qualitative methods.

Reporting Lead:

Alicia Taylor, Marketing Director, will oversee all data collection, tracking, and reporting activities. She will coordinate with downtown business owners, event vendors, and social media analytics tools to monitor progress, ensure accuracy, and prepare all quarterly and final reports as required by the City of Antioch.

Key Performance Indicators (KPIs):
• Estimated weekly and event-based foot traffic counts
• Nu mber of participating vendors and entrepreneurs
• Business impact surveys (e.g., percentage of sales increases on event/market days) • Mesa Outdoor marquee impressions (estimated reach/exposures) • Social media engage ment (reach, shares, clicks from digital content) • Website traffic and vendor registration
• Com munity participation metrics, including volunteer involve ment

Reporting Schedule:
• Quarterly reports sub mitted in:
o Dece mber 2025
o March 2026
o June 2026
• Final project su mmary report sub mitted by May 31, 2026

Budget Table

Project
Component Item Description Timeline A mount
Farmers
Market
Promotion
Mesa Outdoor Marquee advertising (eastbound with
nonprofit westbound bonus exposure)
April–
October
2026
$14,000
Signature
Events
Promotion
3 event campaigns (1 month each): Rivertown Peddlers
Faire (Sept 2025) • Rhythms by the River (Oct 2025) • Wine Walk & Artisan Faire (May 2026)
Sept
2025 –
May
2026
$6,000
TOTAL

PROJECT
COST
$20,000

Timeline of Activities

M onth Activity
Septe mber
2025 Mesa Outdoor marquee promotion for Rivertown Peddlers Faire October
2025 Mesa Outdoor marquee promotion for Rhythms by the River Fall Festival Dece mber
2025 Quarterly Report #1
March 2026 Quarterly Report #2
April–
October
2026
Mesa Outdoor marquee promotion for Antioch Rivertown Farmers Market (ongoing weekly market)
May 2026 Marquee promotion for Wine Walk & Artisan Faire May 2026 Final project promotion & wrap-up
May 31,
2026 Final Report sub mitted to City of Antioch

References

Jack Monroe
Me mber Services Director
Antioch Chamber of Commerce
Jackd monroe @g mail.com
915-457-1841

Brad Helfenberger
Assistant City Manager
Former P ark and Recreation Director
Bhelfenberger @antiochca.gov
925-536-6329

Sean McCauley
Sean McCauley Investments
[email protected]
925-766-2031

Estimated Economic Analysis

Antioch Certified Farmers’ Market

SEASO NAL Spin-off P otential
Estimated Visits to the Farmers’ Market- peak season

•• 2000 visits per week x 20 weeks = 40,000 visits

T otal Estimated Annual Y ear-Round Visits
• P ortion of those shopping in family group = 24,000 purchasing agents • 24,000 x $ 60.00 Average spent each visit = $ 1,400,000

Spin-off Rate = for every $ 1 spent at market, up to $ 3 is spent at nearby businesses **

• $ 1,440,000 sales revenue x $ 3 = $ 4.3 million potential to local businesses
1 % sales tax revenue on $ 4.3 million = $43,000

Y ear-round Market Spin-off P otential
Estimated Visits to the Farmers’ Market
•• 2000 visits per week x 20 weeks = 40,000 visits •• Winter 800 visits per week x 14 weeks = 11,200 visits •• 1200 visits per week x 18 weeks = 21,600 visits

Total Estimated Annual Y ear-Round Visits = 72,800 visits

T otal Estimated Annual Y ear-Round Visits
• 72,800 visits/2 people per group (60%) = 43,680 purchasing agents • 43,680 x $ 60.00 (2023) Average spent each visit = $ 2,620,000

Spin-off Rate = for every $ 1 spent at market, up to $ 3 is spent at nearby businesses **

• $ 2,620,000 sales revenue x $ 3 = $ 7.8 million potential to local businesses

**Study of Costs and Benefits of California Certified Farmers’ Markets, Division of Mark eting Services, California Department of Food and Agriculture. August 1984

Cover Letter
Project Name: Downtown Antioch Business Revitalization Initiative Applicant Organization: Delta Business Group LLC
Contact: Bob Mankin, Principal
Email: [email protected] | Office: (925) 320-0800 | Mobile: (408) 656-7041 Address: 101 H St., Suite 11, Antioch, CA 94509
Dear Review Committee,
On behalf of Delta Business Group LLC, I am pleased to submit our proposal for the Downtown Antioch Business Revitalization Initiative, addressing the City of Antioch’s Economic Development RFP.

Our mission is to quickly capitalize on time-sensitive grants to establish the vital technology stack and digital infrastructure needed by the Downtown Antioch Association and other local non-profits, supporting economic development citywide. For the Downtown Antioch Association, we will transition management of digital assets to a non-profit within 12-14 months—ensuring sustainability and community control. Afterwards, Delta Business Group LLC will continue to provide essential ongoing technology and marketing support.

Our team will focus on marketing consulting, technical assistance, and management of online content, while day-to-day operations and all decision-making remain with the nonprofit leadership currently forming the Association.

We are fully committed to meeting all RFP requirements, including detailed reporting of KPIs as outlined by the City. In addition to project activities, we will offer training and ongoing support to empower local businesses and foster sustainable growth.

Our proposal is backed by strong support from downtown business stakeholders who are eager to collaborate on revitalization, advocate for Association members, promote local activities, and increase foot traffic to drive economic growth. This enthusiasm is reflected in joint efforts like the Downtown Business Neighborhood Watch Program and robust digital outreach initiatives.

Thank you for considering our application. We look forward to partnering with the City of Antioch to further the vitality and success of our downtown community.

Sincerely,
Bob Mankin
Principal | Delta Business Group LLC

ATTACHMENT E
Executive Summary
The Downtown Antioch Business Revitalization Initiative, led by the Delta Business Group LLC, is

transformative

project

designed

accelerate

economic

growth,

digital

empowerment,

and

community

vitality

within

the

City

Antioch.

This

initiative

leverages

time-sensitive

grant

funding

develop

robust

technology

stack

and

operational

infrastructure

that

will

serve

the

foundation

for

the

Downtown

Antioch

Association,

with

planned

transition

all

digital

assets

non-profit

entity

within

12 months.

Key Objectives:
● Rapidly deploy essential digital tools, including a dynamic website with a pin map directory,

self-managed

landing

pages

for

each

Association

member,

and

online

library

video-based

training

courses.

● Enhance business support through monthly virtual office hours, live topic-specific training sessions,

and

ongoing

access

expert

resources.

● Integrate AI-powered elements into the technology platform to ensure the Association remains

forward-looking

and

operationally

efficient.

● Foster a collaborative, safe, and engaged business community through programs such as

the

Downtown

Business

Neighborhood

Watch

and

stakeholder-driven

advocacy

efforts.
● Increase foot traffic while enhancing the city's overall image. Not only to uplift downtown core

businesses,

but

also

provide

new

opportunities

for

the

entire

community.

Strategic Approach:
● Build foundational infrastructure that empowers local businesses, increases visibility, and attracts

new

investment

the

downtown

area.

● Ensure a seamless transition of all digital assets and operational systems to the Downtown

Antioch

Association

non-profit

within

12 months,

supported

● comprehensive documentation, training, and ongoing technical assistance from the LLC. ● Drive measurable outcomes, including a sustained increase in downtown foot traffic, higher

business

engagement,

and

improved

corridor

vitality,

tracked

rigorous

key

performance

indicators

(KPIs)

and

transparent

reporting.
● Improve brand awareness of member businesses through outreach, promotional campaigns

and

consulting

that

extend

beyond

just

the

downtown

core.
● Continuous promotion of Association activities and events through social media posting and

paid

advertising

campaigns

across

multiple

platforms

and

networks.

Community Impact:
● The initiative is backed by enthusiastic support from downtown business stakeholders, who

are

committed

collaboration,

advocacy,

and

promoting

Association

members

and

activities.

This

includes

the

city

Antioch

and

other

downtown

events.

● By combining rapid infrastructure development with a clear path to non-profit sustainability,

the

project

lays

the

groundwork

for

long-term

economic

resilience,

increased

community

participation,

and

vibrant,

welcoming

downtown

for

residents,

visitors,

and

entrepreneurs

alike.

This proposal represents a bold, actionable vision for downtown Antioch’s future—one that harnesses

technology,

partnership,

and

local

leadership

deliver

lasting

economic

and

social

benefits

Project Background & Need
City of Antioch: Economic Landscape
The City of Antioch, specifically its downtown area, is a historic and culturally significant district at

turning

point

its

revitalization.

Traditionally,

the

city’s

hub

for

commerce,

community

events,

and

civic

life,

the

downtown

core

has

faced

mounting

challenges

recent

years:

● Declining foot traffic and retail activity as consumer habits shift and competition grows

from

regional

shopping

centers.

● Vacant storefronts and underutilized properties reduce vibrancy and limit economic potential.

● Limited digital infrastructure and marketing capacity among local businesses make it

difficult

adapt

new

market

realities

and

reach

broader

audiences.

Recent Revitalization Efforts
The City of Antioch and its partners have taken important steps to address these issues:
● Adoption and phased implementation of the Downtown Specific Plan , envisioning a vibrant,

mixed-use,

transit-oriented

district

with

improved

public

spaces

and

walkability.

● Formation of collaborative initiatives like the Downtown Antioch Association and the Downtown

Business

Neighborhood

Watch

Program

foster

business

engagement,

safety,

and

advocacy.

● Investment in infrastructure upgrades, community events, and corridor beautification to attract

visitors

and

support

local

commerce.

Persistent Needs & Opportunities
Despite this progress, several critical needs remain:
● Digital Empowerment: Many businesses lack access to modern digital tools, centralized

marketing

platforms,

and

ongoing

training,

which

limits

their

ability

grow

and

compete.

● Business Support and Capacity Building: There is a strong demand for education, technical

assistance,

and

peer

networking

help

local

entrepreneurs

adapt

and

thrive.

● Sustained Community Engagement: The downtown core needs coordinated advocacy,

regular

communication,

and

inclusive

programming

foster

sense

belonging

and

shared

investment

among

merchants,

residents,

and

visitors.

● Safety and Security: Continued collaboration is necessary to address safety concerns and

create

welcoming

environment

for

all.

Why This Initiative Is Needed Now
The Antioch Business Revitalization Initiative directly addresses these pressing needs by:
● Rapidly deploying a foundational technology stack and digital infrastructure to empower local

businesses

and

the

emerging

Downtown

Antioch

Association.

● Providing robust training, marketing, and support systems to enhance business resilience

and

competitiveness.

● Building organizational capacity for long-term, community-driven economic development, with

clear

path

non-profit

sustainability.

● Leveraging enthusiastic stakeholder support to drive measurable improvements in foot traffic,

business

engagement,

and

corridor

vitality.

By meeting these needs, this initiative will help unlock the full potential of the City of Antioch, ensuring

remains

dynamic,

inclusive,

and

prosperous

center

for

commerce

and

community

life

Project Description & Scope of Services
Project Description
The Antioch Business Revitalization Initiative is a comprehensive effort to accelerate economic growth,

digital

transformation,

and

community

engagement

within

Antioch’s

historic

downtown

core.

Led

the

Delta

Business

Group

LLC,

this

project

focuses

building

the

foundational

digital

infrastructure

and

support

systems

necessary

for

the

formation

and

long-term

success

the

Downtown

Antioch

Association,

with

assets

transitioned

non-profit

entity

within

12 months.

The initiative is designed to:
● Empower local businesses through centralized digital tools, marketing platforms, and ongoing

training.

● Increase foot traffic and commercial activity by enhancing downtown visibility, safety, and

collaboration.

● Foster a vibrant, inclusive community by supporting stakeholder-driven programs and advocacy.

● Lay the groundwork for sustainable, community-led economic development by ensuring

seamless

transition

non-profit

association

and

providing

continued

technical

and

marketing

support.

● Phased implementation that supports the Downtown Specific Plan, envisioning a vibrant, mixed-use,

transit-oriented

district

with

improved

public

spaces

and

walkability

that

encourages

entertainment

zone

theme.

Scope of Services
The project will deliver the following core services and activities:

1. Digital Infrastructure Development
● Website with Pin Map Directory: Build and launch a centralized website featuring an interactive

map

all

business

members,

making

easy

for

visitors

discover

downtown

businesses

and

attractions.

● Self-Managed Member Landing Pages: Provide each business member with a customizable

landing

page

independently

update

business

information,

promotions,

and

media.

● AI-Powered Tools: Integrate artificial intelligence features for content suggestions, analytics,

and

operational

efficiency

keep

each

business

the

forefront

technology.

2. Training & Capacity Building
● Online Training Library: Offers secure access to a growing library of over two dozen video-based

courses

covering

online

and

offline

marketing

strategies,

digital

tools,

and

business

best

practices.

● Monthly Virtual Office Hours: Host regular Q&A sessions for ongoing support, troubleshooting,

and

sharing

solutions

among

members.

● Live Topic-Specific Training Sessions: Organize interactive workshops and webinars focused

timely

business

topics,

featuring

guest

experts

and

peer

discussions.

3. Business Support & Engagement
● Business Welcome Packet: Develop and distribute a comprehensive packet for new businesses,

covering

formation

essentials,

local

resources,

and

steps

success

downtown

Antioch.

● Stakeholder Advocacy & Promotion: Actively promote business members and downtown

activities

through

digital

channels,

collaborative

campaigns,

and

community

events.

● Neighborhood Watch Program: Support the development and rollout of a Downtown Business

Neighborhood

Watch

Program

enhance

safety,

communication,

and

collaboration

among

merchants

–

note,

this

could

expanded

other

parts

the

city.

4. Community Building & Collaboration
● Stakeholder Engagement: Facilitate regular meetings, forums, and communication channels

ensure

ongoing

input

and

participation

from

business

owners,

property

managers,

and

community

members.

● Partnership Development: Build relationships with city officials, law enforcement, local organizations,

and

directory

website

utilizes

flexible,

modular

framework

that

allows

for

the

seamless

addition

new

business

districts,

neighborhoods,

corridors.

Expanding

the

site

include

citywide

coverage

requires

only

the

creation

new

sections

within

the

directory,

each

tailored

the

unique

needs

and

identities

different

areas.

● Simple Domain Name Upgrade:

Transitioning

from

downtown-specific

digital

presence

citywide

platform

can

accomplished

with

straightforward

domain

name

upgrade.

This

ensures

continuity

for

existing

users

while

broadening

reach

and

visibility

all

Antioch

businesses

and

residents.

● Centralized Management with Local Customization:

The

platform

supports

centralized

administration

for

efficiency

while

enabling

each

district

business

group

manage

its

own

landing

pages,

events,

and

resources.

This

structure

preserves

local

identity

and

autonomy

within

unified

citywide

system.

● Scalable AI-Powered Tools:

All

AI-driven

features—such

content

recommendations,

analytics,

and

automated

communications—are

designed

handle

increased

data

volume

and

user

activity

the

platform

grows.

Pathway to Citywide Impact
● Phased Rollout:

After

successful

implementation

and

validation

the

downtown

core,

the

same

digital

tools,

training

resources,

and

support

systems

can

introduced

additional

business

districts

and

neighborhoods.

● Inclusive Engagement:

The

expansion

plan

includes

outreach

business

owners,

community

groups,

and

city

officials

citywide,

ensuring

that

all

stakeholders

have

the

opportunity

participate

and

benefit.

● Future-Proof Investment:

building

with

scalability

the

forefront,

the

project

maximizes

the

return

initial

grant

investments

and

positions

Antioch

for

long-term,

citywide

economic

resilience

and

digital empowerment.

Summary Table: Scalability Features
Feature Downtown Implementation
Citywide Expansion Capability
Directory Website Downtown businesses & map
All city districts, new map sections
Member Landing Pages For Association members For all city business groups AI-Powered Tools Downtown data & content Scalable to citywide analytics Training & Support Resources
Downtown-focused Available to all Antioch businesses Domain Name & Branding Downtown-specific Upgrade to citywide identity By emphasizing scalability, the initiative demonstrates a clear vision for inclusive growth and positions

the

technology

stack

model

for

economic

development

that

can

serve

the

entire

Antioch

community,

now

and

the

future.

Our Marketing Team
The Marketing Team for Delta Business Group LLC comprises three business professionals widely

respected

Contra

Costa

County,

each

dedicated

serving

the

city

Antioch

and

its

surrounding

areas.

Bob Mankin
Bob Mankin is a California native from the San Francisco Bay Area.

Growing up in a small wine-country community, then spending 25 years in fast-paced Silicon Valley,

has

since

settled

into

quieter

suburb

central

reaching

recreational

opportunities

for

his

passion

fishing.

Most

his

career

has

been

tech-related

positions,

with

e-commerce

experience

extending

back

1997.

2011,

with

the

encouragement

friends,

began

offering

digital

marketing

services

friends

and

select

clientele.

He is active within the community, advocating on critical public safety issues, and currently holds 3 county-level

committee

assignments,

including

Contra

Costa

County

Planning

Commissioner

representing

District

3. Bob loves to spend time on the water when his schedule allows and enjoys networking within the

community

with

the

goal

problem-solving

both

business

and

community

issues.

Mike Burkholder
Mike Burkholder is a longtime resident of Contra Costa County and the founder of Contra Costa News,

formerly

EastCountyToday.

has

been

active

Contra

Costa

County

since

2011.

Mike shares his passion not only for Antioch but also for all of Contra Costa County, while supporting

local

businesses.

dedicated

improving

downtown

Antioch’s

business

space.

Delivering

news

and

event

listings

residents

throughout

the

County,

Mike

understands

the

importance

delivering

honesty

and

information

everyone.

When

Mike

not

updating

Contra

Costa

News,

hosting

the

podcast

ContraCostaToday,

bringing

updates

about

community

happenings

easily

accessible

and

engaging

format.

Mike

also

highlights

other

small

business

owners

throughout

Contra

Costa

through

interviews

this

platform,

making

sure

the

voices

rising

entrepreneurs

are

heard.

Monica Barajas Monica Barajas is the owner and operator of Monica’s Riverview Restaurant, located on the Antioch

waterfront.

Monica’s

restaurant

embodies

service

and

dedication

her

community,

skill

set

she

hopes

bring

the

city

through

her

work

with

Downtown

Antioch

Business

Group

LLC.

Downtown Antioch Association Activity Timeline per Debbie Blaisure 1. In the summer of 2024, introductory conversations began with Antioch’s Economic Development

Department

potential

Downtown

Antioch

Association

advocate

behalf

the

businesses.

2. Met with Mayor Ron Bernal towards the end of 2024 with the concept of an Association.

showed

support

the

time

the

meeting.

3. In December 2024, informal discussions with “core” members of the Association began. 4. January 2025: hosted a Business “Mix and Mingle Party” with well over 100+ people in attendance

where

announced

our

future

plans

Association.

5. February 2025: Held our first meeting at LaPlazuela with approximately 75 people – very

informal,

but

plenty

energy

and

enthusiasm.

6. February/March 2025: Began fact-finding on formation of association + tax implications. 7. March 2025: Monthly meeting held at Smiths Landing, 70 people in attendance. 8. Twenty eight (28) downtown businesses joined the Celebrate Antioch Easter event giving

out

eggs

and

700

stuffed

animals

donated

K911

–

the

biggest

Easter

event

ever

downtown!

9. Met with and had several conversations with the city manager and members of the city council

about

the

DAA

and

how

they

can

help.

Feedback

was

provided

and

helped

guide

future

direction

the

DAA..

10. April 2025: monthly meeting held at El Campanil with 50 people in attendance.

Discussed

potential

future

events

the

downtown

would

see,

and

possible

partnerships.

11. May’s Fashion Show drew 160 people and raised $3,000 for the El Campanil Theatre. 12. Farmers Market Opening Day: worked with 20 local businesses for an “opening day” promotion

ad.

13. Approximately 70 people attended June's monthly meeting. Approximately 10 City Leaders

attended

and

spoke

support

the

Association.

14. July 4: Approximately 35 businesses collaborated on an Association ad. 15. August 2025: Plan to speak about the Association at the Chamber Board Meeting. 16. August 2025: Monthly meeting to be held at Prime Vintage Realty. 17. September 2025: Royal Banquet Hall is our tentative meeting location 18. We have collected 133 emails showing potential interest in the Downtown Association. 19. Update: working on non-profit status and identifying potential sponsors, grants, and other

funding

become

sustainable

for

future

years.

1 Proposal for City of Antioch Economic Development Projects Submitted by: Prison From-The-Inside-Out, Inc.

Date: July 16, 2025

ATTACHMENT F
2 Contents 1. COVER LETTER........................................................................................... 3

2. DESCRIPTION OF SCOPE OF SERVICES..................................................4

3. TEAM QUALIFICATIONS & EXPERIENCE...................................................6

4. DESCRIPTIVE STATISTICS.........................................................................7

5. REPORTING PLAN........................................................................................10

6. BUDGET SUMMARY......................................................................................11

7. TIMELINE.......................................................................................................11

8. REFERENCES..............................................................................................11

3 COVER LETTER
Prison From-The-Inside-Out, Inc. 3650 Lone Tree Way Antioch, CA 94509 (925) 206.8661 | [email protected] July 16, 2025 Bret A. Sweet Economic Development Program Manager City of Antioch 200 H Street, 3rd Floor Antioch, CA 94509 Re: Proposal Submission – RFP Economic Development Projects Dear Mr. Sweet, On behalf of Prison From-The-Inside-Out, Inc. (FTIO), I am honored to submit our proposal in response

the

City

Antioch’s

Request

for

Proposals

for

Economic

Development

Projects.

Antioch-based,

justice-centered

nonprofit

led

formerly

incarcerated

individuals,

FTIO

committed

creating

pathways

for

community

renewal

combining

lived

experience

with

evidence-based

programming.

Our

organization

has

longstanding

track

record

implementing

trauma-informed

reentry

services

and

fostering

inclusive

economic

opportunities

for

marginalized

residents.

Our proposed initiative, Reentry-to-Enterprise, seeks to activate underutilized commercial corridors

through

public

art,

vendor-based

marketplaces,

and

workforce

training

programs

that

elevate

returning

citizens

business

leaders

and

contributors

Antioch’s

growth.

believe

this

effort

aligns

closely

with

the

City's

goals

revitalizing

business

districts,

increasing

employment,

and

uplifting

underserved

entrepreneurs.

We are excited about the opportunity to deepen our partnership with the city and demonstrate how

community-rooted

solutions

can

create

tangible,

lasting

impact.

Thank

you

for

your

leadership

and

for

considering

our

proposal.

Sincerely, Porshe Taylor Executive Director Prison From-The-Inside-Out, Inc. 4 1.0 DESCRIPTION OF SCOPE OF SERVICES
Project Title: Reentry-to-Enterprise: Activating Corridors & Upskilling Antioch Prison From-The-Inside-Out, Inc. (FTIO) will leverage our deep community roots and programmatic

expertise

deliver

two-track,

12-month

economic

development

initiative

that

simultaneously

revitalizes

underutilized

commercial

corridors

and

prepares

justice-impacted

residents

for

entrepreneurship

and

employment.

Track A: Commercial Corridor Revitalization & Community Engagement Goal: Visibly enhance key business districts in downtown Rivertown and Western Antioch, while driving

increased

foot

traffic

and

merchant

collaboration.

1. Site Selection & Design (Months 1–2) o Conduct a joint site assessment with City staff to identify three high-impact, long-vacant

storefronts.

o Engage Reimagine Antioch artist collective in a design workshop with adjacent merchants

and

neighborhood

leaders

develop

concept

sketches

for

interim

murals

and

window

displays.

2. Façade Enhancements (Months 3–5) o Procure all materials (paint, weather-resistant vinyl, installation hardware) and coordinate

site

logistics

(permits,

scaffolding).

o Facilitate two-week mural installations at each storefront, pairing one returning-citizen

peer

navigator

site

liaison

manage

volunteer

crews

and

document

progress.

3. Pop-Up Marketplace Series (Months 4–12) o Recruit 8–10 micro-entrepreneurs per month—prioritizing FTIO bootcamp graduates—through

outreach

probation

offices

and

community

centers.

Contract

with

local

event

planner

secure

stage,

tents,

and

sound

equipment.

FTIO

staff

will

handle

vendor

logistics,

health-safety

checks,

and

on-site

peer

support.

o Market each event via social media, neighborhood listservs, and Spanish-language flyers,

targeting

20%

boost

foot

traffic

over

baseline.

4. Stakeholder Roundtables (Quarterly)
o Host four facilitated sessions rotating between City Hall, FTIO’s headquarters, and 5 local faith-based venues. o Use participatory methods (dot-voting, affinity mapping) to ensure merchants, residents,

and

formerly

incarcerated

participants

jointly

refine

activation

plans.

Track B: Job Creation & Workforce Upskilling Goal: Equip 15 justice-impacted individuals with the skills and networks needed to launch micro-enterprises

and

secure

employment,

targeting

least

40 new

job

placements.

1. Entrepreneurship Bootcamp (Weeks 1–10 of Each Cohort) o Curriculum Modules: Market analysis, business registration and compliance, branding

digital

marketing,

basic

accounting,

and

pitch

development.

o Faculty: A mix of FTIO instructors, a pro bono small-business attorney, and guest experts

from

the

Contra

Costa

Small

Business

Development

Center.

o Support Services: One-on-one coaching sessions with peer navigators; stipends to offset

childcare

and

transportation.

o Demo Day: Public pitch event co-hosted with the Antioch Chamber of Commerce, offering

$1,000

seed

grants

the

top

three

business

proposals.

2. Workforce Readiness Workshops (Bi-Monthly) o Topics: Résumé writing, mock interviews, professional etiquette, digital literacy, and job-search

strategies.

o Partnerships: Coordinate directly with the County Workforce Board and local employers

hospitality,

retail,

and

light

manufacturing

arrange

on-site

hiring

events.

o Outcome Tracking: Each participant will receive a job-placement promise letter; FTIO

staff

will

conduct

follow-up

30 and

90 days

post-hire.

Key Deliverables & KPIs 3 murals/activations Pop-up markets held 12 events (≥200 avg. overall attendance) Peer Navigators 2-4
● Entrepreneurship Bootcamp enrollees ● 15 participants Entrepreneurship Lead ● Workforce workshops delivered 14 sessions Workforce Coordinator 6 ● Job placements secured ≥40 hires Workforce Coordinator ● Merchant & resident co-design sessions ● 4 roundtables Program Manager
Quarterly progress reports submitted
4 reports FTIO Evaluation Lead

2.0 TEAM QUALIFICATIONS & EXPERIENCE
Our project team combines deep lived experience, nonprofit management expertise, and local cultural

knowledge

ensure

high-quality

delivery

and

strong

community

trust.

Porshe Taylor, Executive Director  Experience: 6+ years leading FTIO, including the design and implementation of multiple statewide

public

safety

initiatives

that

collectively

served

thousands

participants.



Expertise:

Community

engagement,

coalition

building

with

city

agencies,

and

strategic

program

development.

 Role on This Project: Oversee overall project strategy; liaise with City of Antioch leadership;

ensure

alignment

with

both

economic

development

and

reentry

goals.

Dawn Davison Program Manager (Vice President)  Background: Former business consultant with a track record of optimizing operations for small

nonprofits.

 Grant Management: Successfully managed multiple six figure state ‐ level diversion grants, achieving

100%

on-time

deliverables

and

full

compliance

with

reporting

requirements.



Bilingual

Capacity:

Fluent

English

and

Spanish,

ensuring

all

programming

and

materials

are

accessible

Antioch’s

diverse

populations.

 Role: Lead day-to-day implementation coordinating façade activations, pop-up events, and

stakeholder

roundtables;

supervise

peer

navigator

team.

Peer Navigators & Instructors (4 Team Members)  Lived Expertise: All four navigators are formerly incarcerated Antioch residents who bring a

combined

20+

years

firsthand

system

experience.

7  Training & Certification: Each is certified in trauma-informed care and group facilitation; routinely

leads

FTIO’s

support

circles

and

one-on-one

coaching.



Role:

Facilitate

bootcamp

sessions,

support

vendor

recruitment

for

pop-up

markets,

conduct

onsite

peer

outreach,

and

provide

culturally

responsive

mentorship.

Finance & Operations Coordinator  Credentials: 5 years of nonprofit budgeting and financial oversight experience.  Grant Oversight: Managed a $1.2M portfolio of grant and foundation awards, maintaining under

variance

between

budgeted

and

actual

expenditures.

 Role: Develop and monitor project budget; process stipends and vendor invoices; prepare quarterly

financial

reports

for

the

City.

local Antioch, Art & Activation Advisor  Collective Profile: Local muralist collective responsible for 10+ high-visibility public art installations

across

Contra

Costa

County.

 Community Roots: Deep relationships with downtown merchants and neighborhood associations.

 Role: Co-design storefront mural concepts; recruit and supervise volunteer installation crews;

advise

visual

branding

for

pop-up

marketplaces.

3.0 DESCRIPTIVE STATISTICS
Metric Value Total records 27 Age – Mean 24.0 years Age – Median 23 years Age – Minimum 16 years Age – Maximum 56 years 3.1 Age Distribution The cohort spans teenagers through late adulthood but clusters in early adulthood:



16–20

years:

9 students

(33%)

 21–30 years: 15 students (56%)  31+ years: 3 students (11%) Note: The single 56-year-old likely represents a caregiver enrolled for upskilling, underscoring 8 the need for age-appropriate programming.

3.2 Gender Breakdown Gender Count % of Total Male 21 78% Female 6 22% A strong male majority suggests potential outreach gaps or cultural factors deterring female

participation;

targeted

sensitization

may

help

boost

girls’

enrollment.

3.3 District Representation FTIO operates across four key City of Antioch commercial districts. The assessed cohort (n = 27) is

distributed

follows:

District Count % of Total District 1: Downtown Rivertown 12 44% District 2: Western Antioch Commercial Area 8 30% District 3: Highway 4 Corridor 4 15%

District 4: Infill/Zoning Overlay Areas 3 11%
Interpretation:  District 1 (44%) shows the highest engagement, reflecting its dense concentration of businesses

and

community

partners.

 District 2 (30%) is also well-represented, though further activation in Somersville Towne

and

Delta

Fair

could

boost

participation.

 District 3 (15%) indicates moderate reach along the Highway 4 corridor.  District 4 (11%),

which

combines

the

Commercial

Infill

Overlay

Lone

Tree

Way

and

the

East 18th

Street

Specific

Plan

area,

currently

under-represented—targeted

outreach

here

will

9 ensure more equitable district coverage.

3.4 Education Status Status Count % of Total Currently Attending 27 100% Dropped Out 0 0%
Never Attended 0 0%
Enrolled but Idle 0 0% Awaiting Enrollment 0 0% All assessed individuals report active attendance—likely reflecting in-school survey administration.

capture

out-of-school

youth,

community-based

surveying

recommended.

3.5 Assistive Device Usage Device Users % of Total Glasses 14 52% Wheelchair 8 30% Crutches 5 19% Hearing Aid 4 15% White Cane 2 7% Communication Board 1 4% None 3 11% More than half of participants use glasses; nearly one third rely on wheelchairs. Device repair

and

replacement

services

should

prioritize

vision

and

mobility

aids.

Summary Narrative The cohort of 27 individuals is predominantly male (78%) and concentrated in early adulthood (56%

aged

21–30).

All

participants

are

actively

attending,

indicating

school-based

survey

bias.

Geographically,

engagement

strongest

Downtown

Rivertown

(44%)

and

weakest

the

East 18th

Street

district

(4%),

signaling

areas

for

expanded

outreach.

Vision

(52%)

and

mobility

(30%)

assistive

devices

are

most

common,

highlighting

the

need

for

services

focused

glasses

and

wheelchairs.

These

insights

will

guide

FTIO’s

targeted

programming,

outreach

10 strategies, and resource allocation.

4.0 REPORTING PLAN
FTIO will maintain transparent, data-driven oversight throughout the 12-month project, ensuring the

City

can

track

progress

against

all

key

performance

indicators

and

make

informed

decisions

about

future

funding.

Metric Frequency Responsible Storefront Façade Activations (count) Quarterly Program Manager

Pop-Up

Market

Attendance

Monthly

Peer

Navigators

New

Businesses

Launched

End

Cohort

Entrepreneurship

Lead

Workforce

Workshop

Graduates

Hires

Bi-Monthly

Workforce

Coordinator

Merchant & Resident Satisfaction (survey) Quarterly Evaluation Consultant Quarterly Progress Reports Every quarter, the FTIO team will submit a comprehensive progress report to the City of Antioch that

includes:

 Narrative Summary: Highlights of achievements, challenges encountered, and adjustments

made.

 KPI Dashboard: Side-by-side comparison of targets vs. actuals for each metric in the table above.

 Budget vs. Actual: Line-item financials showing expenditures to date and remaining balance.

 Next Quarter Workplan: Updated timeline milestones and any resource requests.

Final

Report

At project close, FTIO will deliver a final report containing: 1. Comprehensive Outcomes: Aggregate results across all metrics (e.g., total façades activated,

cumulative

market

attendance,

total

hires).

2. Impact Analysis: Qualitative and quantitative evidence of economic development benefits, including

case

studies

participating

entrepreneurs

and

employer

feedback.

3. Lessons

Learned:

Reflections

what

worked

well,

what

barriers

were

encountered,

and

how

processes

evolved.

4. Recommendations for Scale: Strategic guidance for the City on sustaining and expanding successful

components

the

initiative.

5.0 BUDGET SUMMARY
11 Total Grant Request: $20,000 Category Amount Personnel (stipends & honoraria) $8,500 Façade Materials & Artist

Fees

$4,000

Pop-Up

Market

Logistics

$2,500

Workshop

Bootcamp

Supplies

$2,000

Evaluation

Reporting

$2,000

Administrative

Overhead

(10%)

$1,000

Total $20,000 FTIO will leverage in-kind support—including marketing, volunteer hours, and facility use—to stretch

every

dollar

and

maximize

community

impact. 6.0 TIMELINE
Activity Jul–Sep Oct–Dec Jan–Mar Apr–Jun Contract Finalization & Kickoff ● Façade Site Selection & Design ● Pop-Up Market Series Launch ● ● ● Entrepreneurship Bootcamp (Cohort 1) ● ● Workforce Workshops ● ● ● ● Quarterly Stakeholder Roundtables ● ● ● Final Evaluation & Reporting ● 7.0 REFERENCES To affirm our community credibility and demonstrate stakeholder trust, FTIO is pleased to provide the

following

real,

Antioch-based

professional

references

who

can

speak

our

capacity,

impact,

and

collaboration

reentry

and

economic

development

efforts:

1.Rick Godfrey Contra Costa Racial Justice oversight commissioner Email: Phone: 925.503.9805 Relationship: Mr Godfrey is a current and active FTIO participant. Spending over 3o years incarcerated

within

the

california

department

corrections

the

definition

what

rehabilitation

looks

the

contra

costa

community.

2. Lashanda McDowell
12 Local Antioch business owner Email: [email protected] Phone: 925.705.0971 Relationship: Ms. McDowell is the business owner that houses the FTIO reentry centers. Over the

last

year

she

and

her

brick

and

mortar

have

played

heavy

role

many

events

within

the

betterment

the

city

Antioch.

3.Peter of Art by angels Lead Artist local business owner and artist Email: [email protected] Phone: (925) 813.8499 Relationship: Art by Angels is the artistic lead for our commercial corridor mural projects. He has collaborated

public

art

activations

and

vendor

engagement

for

FTIO’s

pop-up

marketplace

series.

Downtown Antioch Business Association (DAA) Grant Application Building a Resilie nt and Collaborative Business Community in A ntioch Introduction / Scope of Services
Over the past two decades, informal partnerships have promoted downtown activities with limited and unsustainable results. The new Downtown Antioch Association (DAA) aims to bring purpose and opportunities for all businesses through a formal structure: pursuing nonprofit status, establishing bylaws, electing officers, setting membership fees, and planning events in collaboration with city officials and existing nonprofits. The DAA is seeking a $20,000 grant to cover start-up and operational costs while building its membership, attracting sponsors, and developing alternative funding sources.

Enclosed is a draft budget detailing startup costs, potential membership income and basic expenses, with the plan to provide detailed financials (actuals) and quarterly progress reports and outcomes.

Historical Background
Over a decade ago, the Rivertown Merchants Association fostered collaboration, support, and downtown business growth through partnerships with organizations like the Arts & Cultural Foundation of Antioch (ACFA) Celebrate Antioch and the Antioch Chamber of Commerce.

Together, they held events, concerts, networking opportunities, and improved communication with city officials. As interest declined, the association struggled, highlighting the need for the DAA to unify all stakeholders, formalize procedures, and establish lasting support to achieve shared goals.

Renewed Efforts and City Support
The City's involvement in supporting the formation of the DAA underscores the importance of a thriving downtown business/dining district. The formation of the DAA is building excitement for events, sales day, restaurant partnerships and more, laying the groundwork for future success.

The team has already provided progress updates to the city, detailing projected outcomes and deliverables while utilizing the City's resources and building relationships.

DAA Priorities:
• Engage merchants through targeted outreach.
• Offer value via networking, advocacy, events, and resources. • Demonstrate transparent, responsive leadership.
• Plan efficiently; manage costs and city resources and organize effective events. • Collaborate with the city to align community goals across all districts. • Partner with established organizations to leverage their expertise and involvement. • Attract new businesses by highlighting DAA benefits and city opportunities.

DA Progress to date:

1. Summer of 2024 began conversations with Economic Development Manager.

ATTACHMENT G
2 | P a g e

2. January/February discussions with several businesses, Mayor Bernal / Developer McCauly to determine support.

3. Established core group of interested businesses to determine next steps.

4. Hosted Business “Mix and Mingle Party” (Rivertown Treasure Chest) attended by 100+to announce the formation of the DAA and gauge interest in participating.

5. First informal and highly energized DAA meeting in February (LaPlazuela) attended by 70+.

6. Second DAA meeting in March (Smiths Landing) with 60-70 attendees.

7. Speakers / topics included:
• Consultant with experience in establishing business associations. • Celebrate Antioch distributed Easter Event information, with 28 participants distributing eggs and 700 stuffed animals donated by K911; largest downtown Easter event to date.

8. Third meeting in April (El Campanil) speakers/topics • City Manager Bessie Scott
• Betty Smith, Rivertown Jamboree and city icon
• Monica and Jessica discussed potential First Friday car shows / potential car club participants.
• Fundraiser announced by Rivertown Treasure Chest 3rd Annual Fashion Show with proceeds donated to El Campanil Theatre

9. May’s Fashion Show drew 150-175 people and raised $3000 for the El Campanil Theater from the generous contributions of over 15 businesses and 13 individuals donating raffle prizes.

10. Twenty local businesses joined on the Opening Day Group Business Ad for the Farmer’s Market on June 22nd and 21 businesses joined for the July Farmer’s Market Group Business Ad which is posted every Sunday at the Market and shared online business owners’ websites and social media by all.

11. June’s monthly meeting (Antioch Historical Society & Sports Legends Museums) attended by 60-70 people again and most impressive is that approximately 10 elected and city leaders attended and spoke in support of the DAA. Speakers included Mayor Ron Bernal, District 1 Council Member Tamisha Torres Walker, City Manager Bessie Scott, etc.

12. For the 4th of July Fifteen (15) dining and Twenty (20) shops and services joined the city for a group business ad printed and posted by the City and shared online on social media.

13. July meeting will be held at the Antioch Chamber of Commerce and a DAA speaker will attend August Board Meeting to share information/respond to questions.

14. August meeting will be held at Prime Vintage Realty and Royal Banquet will host the September meeting.

15. DAA Data base has 133 contacts to communicate and seek memberships, along with QR codes and 4x6 cards promoting memberships.

16. July-November will focus on identifying and approaching potential sponsors, grants, and additional funding once the Franchise Tax Board and IRS paperwork is approved and returned. A $5,000 grant has been secured to open a bank account.

17. Chief Vigil has spoken at monthly meetings and has assigned a captain to be the point of contact for safety issues.
3 | P a g e

The Role of Technical Assistance
A dedicated core group of five individuals, complemented by five added members, is establishing a sustainable framework to support DAA members, citywide membership, and local residents.

Over the past six months, the platform database—supported by Strategic Digital Marketing—has grown to include 133 prospective members. The leadership team comprises professionals with expertise across business, nonprofit management, finance, insurance, legal affairs, taxation, corporate governance, marketing, media, government, and community leadership, ensuring all essential competencies are present for a successful association.

Feedback from prior meetings and survey responses has indicated strong enthusiasm within both the business and residential communities. Monthly meetings continue to encourage collaboration among merchants, City officials, and organizations, demonstrating consistently increasing support. The organization maintains efficient communication through its website, social media platforms, and direct contact information, facilitating meaningful engagement with all businesses.

Future benefits for members will include access to a digital directory, training classes, virtual office services, and other advanced platform features.

To further enhance support for DAA members, several key leaders have established the Downtown Antioch Business Group LLC, providing supplemental technical, marketing, and media expertise.

The process of forming a nonprofit entity is currently underway, with documents being prepared for filing as soon as possible. This step precedes the adoption of by-laws and the establishment of an advisory board. Knowledge exchange sessions with the Brentwood Business Coalition and a Livermore-based consultant have offered valuable perspectives on developing effective association features and member benefits. Additionally, experts have been consulted regarding sponsorships, grants, and alternative funding opportunities.

The Path Forward
The DAA is committed to achieving all required outcomes and has demonstrated its capability over the past several months:

1. Increased Economic Activity – We have implemented strategies to boost foot traffic and sales in the downtown area, including both onsite and online advertising campaigns for the weekly Farmer’s Market. In collaboration with the city, DAA took part in July promotions that featured 35 businesses through parade site advertisements and digital outreach. Conversations with council members in other districts will be held to determine if the DAA model can be expanded to additional districts once it proves successful downtown.

2. Business Retention or Expansion – The DAA has actively supported new businesses with grand opening events and online promotions to attract customers. Our efforts contributed to successful launches for Off the Charts and The 4 Seasonings, coordinated respectively with the Chamber of Commerce and independently by the business owners, resulting in substantial community attendance. DAA is currently promoting new businesses, Clavo and Canelo Restaurant and The Hen and Drake Tea Room, with similar support initiatives. Established contact with the soon-to-open Rivertown Market and Deli on G Street, who received our assistance during their recent soft opening on July 4th, which met with positive results. 4 | P a g e

3. DAA proposes to create a New Business Package in collaboration with the city and other organizations to support new businesses and facilitate their initial operations. This initiative aims to promote business stabilization, retention, and both physical and operational growth.

There are plans to reach out to landlords to participate in welcoming new businesses and assist them in filling vacancies. This approach is intended to attract and retain businesses by providing clear avenues for assistance and support.

4. Entrepreneurial Development: The organization has engaged with District 1 Council Member Tamisha Walker regarding future strategies to support youth and underserved or underutilized areas, contingent on resource availability and progress within the core area. Previous involvement includes promoting fundraising efforts for the El Campanil and the Antioch Historical Museum Bell Tower Project, indicating capacity for expanded focus.

5. Commercial Corridor Revitalization: As part of ongoing efforts, the organization participates in the Keep Antioch Beautiful program and has discussed beautification initiatives for downtown, such as adding plants, maintaining irrigation, cleaning benches, and painting garbage cans. By supporting these improvements, the organization seeks to encourage business engagement in maintaining public spaces and enhance the appeal of downtown for current and prospective businesses.

6. Job Creation and Workforce Upskilling: The organization facilitates employment opportunities by connecting job seekers, particularly young people, with local businesses and intends to collaborate further with schools, workforce organizations, and transitional employment programs. There have been discussions about securing locations such as the Lynn Gallery or Marina building to serve as resource centers for businesses and individuals seeking information.

7. Community Engagement: The organization recognizes the importance of continued community and business engagement and intends to build on existing positive responses to foster improvement efforts in the downtown area.

Proposal Conclusion
The formation of the DAA will support efforts to strengthen the local business community. Working with the DAA, which has experience and familiarity with the business sector, could assist in building a resilient organization through collaboration, resource provision, and advocacy for local businesses. The DAA has the potential to contribute to the community’s economic development and ongoing viability. The DAA aims to help maintain existing opportunities in Antioch.

Team Qualifications and Experience / Proposed Board of Directors President
Debbie Blaisure, Co-owner Rivertown Treasure Chest, Antique & Collectibles maven for 15+ years, Small Business of the Year Award Winner, retired bank industry VP / Controller.

Vice President
Kathy Cabrera, Antioch Resident and Business owner. Founder and President of K911 Animal Rescue established in 2015 and based in Antioch, CA. K911 Animal Rescue mission is to help Animals and Pet Owners in need in the East County Community. 5 | P a g e

Secretary
Ana Alvarez has over a decade of experience in the insurance industry, Ana Alvarez brings deep knowledge and a personal touch to every client she serves. She began her journey with Farmers Insurance in 2010, working under a seasoned agent in Fremont, CA. In 2016, Ana launched her own agency in San Lorenzo, and most recently expanded to a second location on 2nd Street. She is dictated to help making Antioch a better and prosperous town.

Treasurer
Trevel Andanandus, Jr, a second-generation entrepreneur, and the owner of TNT Smoothie & Juice Bar in downtown Antioch. Known for his sharp business instincts and strategic mindset, Trevel blends operational discipline with a deep sense of purpose. His work is rooted in elevating underserved communities through access to clean, food and intentional customer experience.

Now serving as Treasurer of the Downtown Antioch Business Association, he brings a results- driven, solutions-oriented approach to strengthening the local business ecosystem—while keeping collaboration, transparency, and long-term growth at the forefront.

At Large
Betty Ware is a proud mother of three, grandmother, and great-grandmother whose legacy is rooted in service, faith, and community. A trusted and respected presence in Pittsburg/Antioch area, championing efforts to revitalize and reimagine the downtown corridor. As part-owner of The Four Seasons Steak House, she blends her love of food with her mission to create a warm, inclusive space that nurtures connection and cultivates opportunity. Her restaurant not only feeds the community—it fuels it—by supporting local initiatives and offering a platform for emerging entrepreneurs.

References
Sean McCauly, Principal Owner Sean McCauly Investments, Private Investment/Property management firm.
20 Beatrice Ct. Suite E Brentwood, CA 94513 (925) 513-7336 [email protected] Diane Gibson-Gray, Retired Cable Executive and Nonprofit Executive Director, Former Schol Board Trustee and Community Volunteer.
918 Almond St. Antioch CA 94509 [email protected], (925) 325-9897

ADMINISTRATIVE MEMO #86 (modified)
TO: All Deprutment Heads
FROM: Ron Bernal, City Manager ~$
DATE: Revised 5/24/18
SUBJECT: PROCUREMENTPROCEDURES

1. PURPOSE
This administrative memo revises and replaces Administrative Memo #86, Bidding Thresholds and Procedures , dated 9/25/14. These procurement procedures set fmth the City's policies for procurement of goods and services in compliance with all applicable state and federal law. All City procurements must be made in compliance with applicable California law and these procedures. City procurements which are subject to federal funding, in whole or in pmt, including FEMA disaster aid, must also comply with the applicable Federal Procurement Requirements, as defined below, and as fmther specified in Section 8, Federal Procurement, below. (See 2 CFR § 200.317.) These procurement procedures should be read in conjunction with Antioch Municipal Code Chapter 4, Purchasing and Contracts, and the Purchasing Manual.

2. DEFINITIONS
The following te1ms as used in these procurement procedures are defined as follows , whether or not capitalized:

Antioch Municipal Code means the City of Antioch, California Code of Ordinances.

Design Professional Services means architectural, landscape ru·chitectural, environmental, engineering, land surveying, or constmction project management services, which ru·e subject to Alticle XXII ofthe California Constitution, and Government Code§ 4529.10, et seq.

Department Head means the individual with primary authority over a City depmtment or his or her authorized delegee.

DIR means the California Department of Industrial Relations .

Emergency means a sudden, unexpected occunence that poses a clear and imminent danger and requires immediate action to prevent or mitigate the loss or impailment of life, health, prope1ty, or essential public services, as declared by the City Manager.

ATTACHMENT H
Federal Procurement Requirements means the post federal award procurement requirements set forth in 2 CFR §§ 200.318 - 200.326, as may be amended from time to time, which apply to federally funded procurements, and any additional federal requirements that apply to a pmiicular procurement.

FEMA means the Federal Emergency Management Agency .

Finance means the City's Finance Depmiment.

General Services means all services with the exception of professional services or services pursuant to a public works contract, and may include maintenance services or other services involving physical labor.

Goods means tangible materials, supplies, equipment, software, and the like.

Maintenance means routine, recuning, and usual work for the preservation, protection, and keeping of any City owned or operated facility for its intended purposes, including minor repainting, resurfacing of streets and highways less than one inch, and landscape maintenance. (See Public Contract Code§ 2201l(d), and 8 CCR § 16000.) Professional Services includes design professional services, and services provided by an attorney, accountant, auditor, financial consultant, planning or environmental consultant, investment advisor, bank or trustee officer, or other such professional or consultant services that require professional skills and qualifications .

Public Works Contract means a contract for a public project, which includes the construction, reconstruction, erection, alteration, renovation, improvement, demolition, repair work, painting or repainting involving any City owned, leased, or operated facility, but excluding maintenance. (See Public Contract Code§ 22002(c).)
Purchase Order means the standmd City form approved by the Finance Depmiment to authorize procurement of goods or services fi"om vendors.

Purchasing Manual means the City's 1997 Purchasing Policies and Procedures Manual.

RFP means a request for proposals transmitted to qualified vendors or service providers to seek a proposal that best meets the City's needs.

RFQ means a request for qualifications transmitted to potentially qualified vendors or service providers to evaluate qualifications for providing required services .

Simplified Acquisition Threshold means the dollar amount below which the City, as a non federal entity, may purchase prope1iy or services subject to the Federal Procurement Requirements using the small purchase methods as set forth in 2 CFR § 200.88. 2 Vendor means a business or sole proprietor that may provide goods or services to the City of Antioch.

UPCCAA means the California Unifmm Public Construction Cost Accounting Act, as set forth in Public Contract Code § 22000 et seq.

3. GENERAL REQUIREMENTS AND STANDARDS OF CONDUCT
The provisions and standards in this section apply to all City procurements, except as otherwise specified .

3.1 General. Each depmiment is responsible for the procurement of its own general purchases, services and contracts as defined within these procurement procedures. (A) Controlling Authority. Each depatiment must follow these procedures in addition to applicable state and federal law, the Antioch Municipal Code, and the Purchasing Manual. In the event of any conflict or inconsistencies, the Antioch Municipal Code takes precedence over these procedures and the Purchasing Manual; these procedures take precedence over the Purchasing Manual; and applicable state or federal law take precedence over any conflicting or inconsistent City requirements or procedures.
(B) Finance Department. Finance is responsible for ensuring the procurement of goods and services comply with this administrative memo and for creation of purchase orders. (C) Local Business Preference. Subject to the limitations of law or funding source requirements, staff is encouraged to seek Antioch businesses to patiicipate in the bidding and contracting process.

3.2 Fair Competition . City personnel must discharge their duties impmiially to ensure fair and open competition for City business by responsible vendors. (See 2 CFR § 200.319 .) In addition, they must conduct themselves in a manner that will create confidence in the integrity of the City's purchasing operations. City personnel will treat all vendors equally and fairly, with equal infmmation given to each vendor who patiicipates in the procurement process .

City personnel will ensure that all prequalified lists of persons, fi1ms, or products used in acquiring goods or services are cunent and include enough qualified sources to ensure maximum open and fi:ee competition . City personnel may not place unreasonable restrictions on competition, including any of the following restrictions:
(A) Placing umeasonable requirements on vendors to qualify for the procurement; (B) Requiring unnecessary experience and excessive bonding; (C) Noncompetitive pricing practices between vendors or affiliates; (D) Noncompetitive contracts to consultants that are on retainer contracts; 3 (E) Organizational conflicts of interest;
(F) Non-compliance with sole source restrictions, and "or equal" requirements, including Public Contract Code § 3400;
(G) Precluding potential bidders from qualifying during the solicitation period; and (H) Any arbitrary action in the procurement process.

3.3 Conflicts of Interest. No employee, officer, or agent of the City may participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict of interest.
(A) General. A conflict of interest includes any circumstances under which the employee, officer, or agent, or any member of his or her immediate family, his or her pminer, or an organization which employs or is about to employ any of those pmiies, has a financial interest in or a tangible personal benefit from a vendor considered for a contract. No officer, employee, or agent of the City may solicit or accept gratuities, favors, or anything of monetary value from vendors or pmiies to subcontracts.

Disciplinm·y actions, up to and including termination for cause, will apply to any violation of these conflict of interest standards, in accordance with City policy, and/or, as applicable, a collective bm·gaining agreement, employment contract, or contract for services. (See 2 CFR § 200.318(c)(l).)
(B) Prohibitions. City personnel may not accept gifts, rebates, kickbacks, personal services, or in any way incur personal gain from a vendor, or potential vendor, doing business with the City or otherwise violate laws pertaining to conflicts of interest, political contributions, or unlawful activities. A City employee may not pmiicipate in the vendor selection process if the employee has 1) a financial relationship, as set forth in Government Code § 87100 et seq., with the person or firm seeking a contract, or 2) a real or apparent conflict of interest under Califomia Government Code § 1090 or pursuant to the Federal Procurement Requirements.
(C) Vendor Conflicts. A vendor that develops or drafts specifications, requirements, statement of work, invitation for bids, RFQ, or RFP for a procurement must be excluded from competing for that procurement. (See 2 CFR § 200.319(a).)

3.4 Economical Approach. All procurements must be unde1iaken in a manner that will avoid acquisition of unnecessary or duplicative items, which may include consideration of consolidating or breaking out procurements, lease altematives, and other appropriate analysis to determine the most economical approach, subject to the limits of applicable law, including prohibitions against bid-splitting. (See 2 CFR § 200.318( d).) 4 3.5 Oversight. Each department must maintain oversight over its procurements to ensure that vendors perform in accordance with the terms , conditions, and specifications of the contracts or purchase orders . (See 2 CFR § 200.318(b) .)

3.6 Procurement Records. Records must be maintained for each procurement of goods or services documenting the history of a procurement, including ( 1) records of the rationale for procurement method, (2) selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price . Procurement records must be maintained by each department. (See 2 CFR § 200.318(i) .)

3. 7 Dispute Resolution. Any and all protests, disputes, or claims arising from a procurement will be addressed promptly in accordance with good administrative practice and sound business judgment, and in compliance with all applicable legal or contractual requirements. (See 2 CFR § 200.318(k).)

3.8 Specifications and Requirements. All procurement solicitations should incorporate a clear and accurate description of the technical requirements or functions of the goods or services to be procured . However , such descriptions should not be drafted to unduly restrict competition among qualified vendors. (See 2 CFR § 200.319(c) .)

3.9 Prevailing Wages. Public works contracts and contracts for maintenance (excluding routine janitorial services) over $1,000 are subject to prevailing wage requirements set forth in the California Labor Code, beginning at§ 1720. This includes any construction, alteration, demolition, installation, repair work, carpet-laying , ce1tain tree-removal work, maintenance, and cettain hauling and delivery ofready-mix concrete. For procurements subject to prevailing wage requirements, the procurement solicitation and contract documents must include information on prevailing wage requirements and compliance as specified in the Labor Code.
(A) DIR Registration. For each contract subject to prevailing wage requirements , the City may not accept a bid from or award a contract to any contractor or subcontractor that is not registered with the Division of Industrial Relations, as required under Labor Code § 1771.1. Contracts for construction, alteration, demolition, installation, or repair work for $25,000 or less and maintenance contracts of $15,000 or less are exempt from this . requirement.
(B) DIR Notification. For contracts subject to DIR registration requirements, Depmtment Directors must ensure that a PWC-100 form is filed online with the DIR within 30 days after the contract is awarded, but no later than the first day that workers are employed on the project. City personnel me encouraged to file the PWC-1 00 as soon as possible following awm·d to avoid the penalties that may be imposed for late filing . 5 4. GOODS AND GENERAL SERVICES
This section applies to procurement of goods and general services , as defined above. (See also, Antioch Municipal Code§ 3-4.10.)

4.1 Up to $5,000. No solicitation procedure or purchase order is required for contracts up to $5,000. These contracts may be approved by a Depatiment Head or designee.

4.2 $5,001 to $25,000. For contracts over $5,000 and up to $25,000, at least three written quotes must be solicited and submitted to Finance with the purchase requisition. The Department Head must approve award and purchase requisition. A written contract, approved as to form by the City Attorney, may be required in addition to a purchase order for general services in this cost category.

4.3 $25,001 to $50,000. For contracts over $25,000 and up to $50,000, at least three written quotes must be solicited and submitted to Finance with the purchase requisition , and the written contract signed by the vendor. The Depatiment Head must recommend the award and the City Manager must approve and sign the purchase requisition.

4.4 Over $50,000. Contracts over $50,000 for goods or general services, must be procured by an RFQ, RFP , or a publicly adve1iised formal bid, as fmiher specified in Antioch Municipal Code § 3-4.10 (B)-(E). A written contract , approved as to fmm by the City Attorney, is required for general services in this cost category. The Department Head must recommend award and the City Council must approve the procurement. Documentation of formal bidding procedures, proof of Council award, and the signed contract must be submitted to Finance with the purchase requisition.

4.5 Contract Price Increases. Increases to the original contract price for a contract for goods or general services at·e subject to the following provisions :
(A) Up to $50,000. Any increase to a contract for the purchase of a good or service must be approved by the Depatiment Head, if the revised total contract amount does not exceed $50,000.
(B) Over $50,000. City Manager approval is required for increases that bring the total amount between $50,001 and $62,500 . If the new contract amount exceeds $62,500 , City Council approval is required. The City Attorney and Finance Director should be consulted regarding the applicability of bidding procedures . 6 (C) Up to 20%. Any increase to a contract for up to 20% of the original amount for the purchase of a good or service that was initially approved by City Council in an amount of $50,000 or more requires approval of the City Manager if the increase does not exceed 20% of the original approved contract amount.
(D) Over 20%. Any single or cumulative increase of more than 20% of the original contract amount authorized by the City Council requires City Council approval.

4.6 Cooperative Purchasing. In lieu of soliciting bids, departments may pmticipate in cooperative purchasing, also known as "piggybacking," in accordance with Antioch Municipal Code § 3-4.12(C), Cooperative Purchasing.

4. 7 Services on City Property. A general service contract which includes services to be perfmmed on City prope1ty shall include written confirmation of: the contractor's license number (when applicable), automobile and general liability insurance coverage, worker's compensation insurance, and a City business license.

4.8 Lease or Rental Contracts. Each contract for the leasing or rental of equipment for the City shall contain a provision permitting the City to terminate the contract at the end of any fiscal year during the te1m of the contract upon not less than 30 days' written notice to the other pmty. (Cal. Const. mt. XVI § 18.)

4.9 Maintenance Contracts. For maintenance services , as defined above, or other services subject to prevailing wage requirements (as set fmth in Labor Code § 1720 et seq.), the service agreement must require compliance with applicable prevailing wage requirements as set fmth in Section 3.9, Prevailing Wages, above. (See Labor Code§ 1720(a)(l).)

5. PROFESSIONAL SERVICES
This section applies to procurement of professional services, as defined above. (See Antioch ·Municipal Code § 3-4.11.) Special requirements apply to design professional services, as set fmth in Section 5.6, Design Professional Services, below.

5.1 Up to $5,000. No solicitation procedure or purchase order is required for contracts for professional services if the contract price does not exceed $5,000. These contracts may be approved by a Department Head or designee.

5.2 $5,001- $25,000. Unless exempt pursuant to Section 9, Exemptions, contracts over $5,000 and up to $25,000 may be procured by (1) requesting at least three written quotes, or (2) use of an RFQ, RFP, or combined RFQ/RFP process. The Depmtment Head must approve award and purchase requisition. As applicable, the quotes, proposals, or statements of 7 qualifications must be submitted to Finance with the purchase requisition and agreement signed by the vendor.

5.3 $25,001 - $50,000. Unless exempt pursuant to Section 9, Exemptions, contracts over $25,000 and up to $50,000 may be procured by (1) requesting at least three written quotes, or (2) use of an RFQ, RFP, or combined RFQ/RFP process. The Department Head must recommend the award and City Manager must approve and sign the purchase requisition. As applicable, the quotes, proposals, or statements of qualifications must be submitted to Finance with the purchase requisition and agreement signed by the vendor.

5.4 Over $50,000. Unless exempt pursuant to Section 9, Exemptions, contracts over $50,000 must be procured by an RFQ, RFP, or combined RFQ/RFP process. The Department Head recommends award and City Council must approve and sign purchase requisition. As applicable, the proposals or statements of qualifications must be submitted to Finance with the purchase requisition and agreement signed by the vendor.

5.5 Contract Price Increases. Increases to the original contract price for a contract for professional services are subject to the following provisions:
(A) Up to $50,000 . Any increase to a professional services contract that brings the total amount to $50,000 or less must be approved by the Department Head. (B) Over $50,000. City Manager approval is required for increases that bring the total amount between $50,001 and $62,500. Ifthe new contract amount exceeds $62,500, then City Council approval is required and the City Attorney and Finance Director should be consulted regarding the applicability of bidding/proposal procedures. (C) Up to 20%. Any increase to a contract up to 20% of the original amount for a professional/consultant services contract that was initially approved by City Council in an amount of $50,000 or more requires approval of the City Manager if the increase is 20% or less of the original approved contract amount.
(D) Over 20%. Any increase of more than 20% ofthe original contract amount authorized by City Council either with one or multiple amendments requires City Council approval.

5.6 Design Professional Services. Design professional services, as defined above, must be procured in compliance with Article XXII of the California Constitution and Government Code § 4529.10 et seq., which require a fair, competitive selection process that prohibits city employees from participating in the selection process when they have a financial or 8 business relationship with any private entity seeking the contract. This may be satisfied with an RFQ, RFP, or combined RFQ/RFP process. The process must require compliance with all laws regarding political contributions, conflicts of interest, or unlawful activities. The indemnity provision in any contract for design professional services must comply with Civil Code§§ 2782 and 2782.8.

5.7 Request for Proposals. RFPs will be issued using a template approved as to fmm by the City Attomey. Each RFP must include a clear and comprehensive description of the scope of services, and the applicable terms and conditions. The RFP should attach a copy of the fmm of agreement approved by the City Attomey that includes the applicable indemnity and insurance requirements. The RFP must clearly state all evaluation factors and the relative weight attached to each factor.

5.8 Evaluation and Selection. Selection of a vendor for a professional services contract should be on a best value basis, based on the factors set forth below, as applicable, in addition to any factors that are relevant to the pmiicular procurement as specified in the RFQ or RFP.
(A) Relevant experience and qualifications (including required licensing and professional degrees) of the firm and key personnel.
(B) Satisfaction of previous clients for similar services. (C) Availability and staffing resources necessary to provide and complete the services as scheduled.
(D) Experience and evidence of success with similar projects. (E) Ability to address all project requirements including deliverables. (F) Cost and/or fee schedule.

5.9 Negotiations. Compensation for the professional services may be negotiated with the highest-ranked vendor at the conclusion of the evaluation process, in a manner that preserves competition and fairness. If the staff is unable to negotiate acceptable te1ms for compensation with the highest ranked vendor, it may conclude those negotiations and begin negotiating compensation with the next highest ranked vendor.

5.10 Professional Services Agreement. Pursuant to Antioch Municipal Code§ 3-

4.11 (C), a written professional services or consulting services agreement is required for all procurements of professional services, unless waived in writing by the City Attorney. Each such agreement must: (1) be signed by an authorized employee or official; (2) include the nature and 9 scope of services, compensation (including any not to exceed amount), and schedule for perfmmance; (3) require insurance and indemnity approved by the City's risk management; and (4) be approved as to form by the City Attomey . If the professional services will include services subject to prevailing wage requirements, such as pre-construction phases of construction including land surveying and inspection services, with respect to those services, the agreement must require compliance with applicable prevailing wage requirements as set forth in Section

3.9, Prevailing Wages, above. (See Labor Code§ 1720(a)(l).)

5.11 Funding Source Requirements. For projects funded in whole or in pmi by outside agencies, including state or federal govemment agencies, to the extent the conditions or requirements imposed by the funding agency conflict or are inconsistent with the provisions of this Section 5, Professional Services, the more stringent provisions will control.

6. PUBLIC WORKS CONTRACTS
This section applies to procurements of public works contracts, as defined above, and as further defined in Public Contract Code § 22002. The City has elected to become subject to the UPCCAA , and all procurements of public works contracts must comply with the UPCCAA, including currently applicable cost thresholds, and the provisions of Antioch Municipal Code § 3-4.20 et seq. Procurement and award of public works contracts must comply with the applicable requirements of the Antioch Municipal -Code and the applicable requirements of Section 3. 9, Prevailing Wages, above. The indemnity provision in the written agreement for public works services must comply with Civil Code § 2782, and must include all provisions required by law, and be approved as to form by the City Attomey. A payment and a performance bond must be required for all public works contracts in excess of $25,000, in compliance with Civil Code § 9550 et seq., and approved as to form by the City Attomey.

6.1 No Bid. Pursuant to Public Contract Code§ 22032(a), as may be amended from time to time, public works contracts that are below the cost threshold for infmmal bidding (cunently $45,000, but expected to increase to $60,000 in 2018 or 2019) may be performed by City employees, by negotiated contract, or by purchase order. For public works contracts over $5,000, three written quotes are required for a negotiated contract, and a purchase order is also required. The Depmiment Head may approve award of public works contracts up to $30,000.

Contracts in this category that are over $30,000 must be approved by the City Manager.

6.2 Informal Bidding. Pursuant to Public Contract Code§§ 22032(b) and 22034, public works contracts that are above the cost threshold for infmmal bidding (currently $45,000, but expected to increase to $60,000 in 2018 or 20 19), but under the threshold for formal bidding (cunently $175,000, but expected to increase to $200,000 in 2018 or 2019) may be contracted by infmmal bidding procedures as specified in Public Contract Code § 22034 arid Antioch 10 Municipal Code§ 3-4.24 . If the contract is awarded , it must be awarded to the lowest responsible bidder.
(A) If, and only to the extent that the provisions of the Antioch Municipal Code conflict with the UPCCAA requirements , the UPCCAA requirements will control. (B) Notice required for infmmal bidding must be mailed at least 10 calendar days before bids are due. See Antioch Municipal Code § 3-4.23 regarding the list of qualified contractors and constmction trade joumals .
-(C) The award shall be recommended by the Department Head and approved by the City Manager.
(D) Documentation of infmmal bidding procedures, bids received , and signed contract must be submitted to Finance with purchase requisition.

6.3 Formal Bidding. Pursuant to Public Contract Code§§ 22032(c) and 22037, public works contracts that are above the cost threshold for fmmal bidding (cmTently $175,000, but expected to increase to $200,000 in 2018 or 20 19) must be contracted by formal bidding procedures as specified in Public Contract Code § 22037 and Antioch Municipal Code § 3-4.25.

If the contract is awarded , it must be awarded to the lowest responsible bidder. (A) If, and only to the extent that the provisions of the Antioch Municipal Code conflict with the UPCCAA requirements, the UPCCAA requirements will control. (B) Notice required for formal bidding must be published at least 14 calendar days before bids are due.
(C) The award shall be recommended by the Depa1iment Head and approved by the City Council.
(D) Documentation of fmmal bidding procedures, including proof of publication , bids received , and signed contract must be submitted to Finance with the purchase requisition .

6.4 Rejection of Bids and No Bids. The City may reject all bids as specified in Antioch Municipal Code § 3-4.26. The City Manager is authorized to approve the options of abandoning the project or re-adveliising for bids .

6.5 Emergency Procurements. In the event of an emergency, as defined above, otherwise applicable bidding pt~ ocedures may be waived or modified as fmiher specified in 11 Public Contract Code § 22050 and Antioch Municipal Code§ 3-4.28. If, and only to the extent that the provisions of the Antioch Municipal Code conflict with the requirements of Public Contract Code§ 22050, the requirements of Public Contract Code§ 22050 will control.

6.6 Design-Build. Design-build procurement of projects that are eligible for design- build project delivery pursuant to Public Contract Code§§ 22161(g)(l) and 22162 must comply with the provisions ofPublic Contract Code § 22160, et seq. Pursuant to Public Contract Code§ 22162( c), a person or entity that has perfmmed services for the City relating to the solicitation of a design-build project may not submit a proposal as a design-build entity or to join a design-build team for that project, if that would violate the provisions set fmih in Section 3.3, Conflicts of Interest, above.

7. PURCHASE ORDERS
For auditing and compliance purposes , Finance will not create a purchase order without documentation that the procedures listed under each category threshold have been followed . All supporting documentation must be submitted with the purchase requisition. In addition, for those purchases or projects requiring a City contract, a copy of the signed contract must also be submitted with the purchase requisition. Purchase orders will not be issued unless there is unencumbered budget in the account against which the purchase, service or contract is to be charged.

8. FEDERALPROCUREMENT
Any procurement made pursuant to a federal award or subject to reimbursement , in whole or in pati, with federal funds must comply with the City's procurement procedures , state law, and the applicable Federal Procurement Requirements (including , but not limited to: 2 CFR § 200.322, Procurement of recovered materials; 2 CFR § 200.323, Contract cost and price; 2 CFR § 200.324, Federal awarding agency or pass-through entity review; 2 CFR § 200.325 , Bonding requirements; and 2 CFR § 200.326, Contract provisions) . In the event of any conflict between City, state, or federal requirements , the most stringent requirement must be used. (See 2 CFR § 200.318.) City personnel must comply with funding agency requests for review of technical specifications or procurement documents as provided in 2 CFR § 200.324.

8.1 General Federal Requirements and Recommendations.
(A) Required Contract Provisions . Pursuant to 2 CFR § 200.326, contracts for federally funded procurements must contain the applicable provisions described in Appendix II to Part 200, Contract Provisions for non-Federal Entity Contracts Under Federal Awm·ds.

Sample Federal Provisions are attached as Exhibit A to these procedures. Contracts over $10,000 must address City's te1mination for cause and for convenience , including the 12 manner for effectua ting te1mination and the basis for any final payment to the terminated vendor. In addition , contracts for federally-funded procurements that exceed the Simplified Acquisition Threshold must address administrative, contractual , or legal remedies for vendor violation or breach of contract terms, and provide for sanctions and penalties, as appropriate.
(B) Solid Waste Disposal Act. Federally-funded procurements must comply with the Solid Waste Disposal Act, as further specified in 2 CFR § 200.322. (C) Cost/Price Analysis. For federally-funded procurements in excess of the cunently applicable Simplified Acquisition Threshold, including contract modifications, a cost or price analysis must be performed , and which must include making independent estimates before receiving bids or proposals . (See 2 CFR § 200.323.) Costs or prices based on estimated costs for federally-funded contracts are allowable only as provided in 2 CFR § 200.323 .
(D) Profit Negotiation. For a federal contract awarded without price competition, profit must be negotiated as a separate element of price. To establish fair and reasonable profit , consideration must be given to the complexity of the work , the contractor's risk, the contractor's investment, the amount of subcontracting , record of past performance, and industry profit rates , as fu1iher specified in 2 CFR § 200 .323(b) . (E) Excess or Stuplus Property. When it will reduce project costs and is feasible, use of federal excess and surplus prope1iy is encouraged over purchasing new. (See 2 CFR § 200.318(£).)
(F) Value Engineering. For larger federally-funded construction projects, a provision for value engineering may be added to the construction contract , subject to prior authorization from the Depariment Head or City Engineer. A value engineering provision must include a clear procedure for submission, approval , and cost-sharing of savings, consistent with Public Contract Code § 710 1, and approval as to form by the City Attorney. (See 2 CFR § 200.318(g) .)
(G) Geographical Preferences. Notwithstanding Section 3.1(C) , Local Business Preference, above, geographical preferences may not be used for federally-funded procurements, unless expressly authorized by the awarding agency. (See 2 CFR § 200.319(b ).)
(H) Time and Materials. A time and materials contract may not be used for a federally funded procurement, unless the Finance Director has determined that no other type of contract is suitable for the procurement , and provided the procurement complies with 2 13 CFR § 200.318(j). Similarly, a "cost plus" contract may not be used, as fu1ther specified in 2 CFR § 200.323.
(I) Intergovernmental Agreements . Use of intergovernmental agreements is encouraged where appropriate. (See 2 CFR § 200.318(e); and Antioch Municipal Code§ 3-4.12(C).)

8.2 Federal Contractor Requirements.
(A) Responsible Contractors . Contracts will only be awarded to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement, with consideration given to such matters as contractor integrity, compliance with public policy, record of past perf01mance , and financial and technical resources. (See CFR § 200.318(h).) A contractor must also be "responsible" as determined under California law, including Public Contract Code§ 1103.
(B) Small and Minority Businesses . The city will take all necessary affirmative steps, including those identified in 2 CFR § 200.321(b), to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible for contracts subject to the Federal Procurement Requirements. The bid documents or RFP must require the vendor to take all necessary affirmative steps pursuant to 2 CFR § 200.321 (b), when procuring subcontractors, to ensure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible . (See Section 11, Small and Minority Businesses, in Exhibit A, Sample Federal Contract Provisions.) The City's affi1mative steps must include the following:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to pe1mit maximum participation by small and minority businesses, and women's business enterprises;
( 4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and
14 ( 6) Requiring the prime contractor , if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1 )-( 5) of this subsection .

8.3 Methods of Procurement. Depending on the type and amount of goods or services , the City will use one of the below methods of procurement, consistent with 2 CFR § 200 .320 and these procedures.
(A) Micro-purchases. The City may acquire supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold in 2 CFR § 200.67 (cunently $3,500 but periodically adjusted for inflation). A micro-purchase contract may be awarded without soliciting competitive quotes provided the price is reasonable , unless otherwise specified under the City's procurement procedures . To the extent practicable , the City will distribute micro-purchases equitably among qualified suppliers. (See 2 CFR § 200.320(a).)
(B) Small Purchase Procedures. The City may use simple and informal procurement methods for securing services, supplies, or other propetiy that do not cost more than the Simplified Acquisition Threshold in 2 CFR § 200 .88 (currently $3,501-$150,000 but periodically adjusted for inflation). If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (See 2 CFR § 200.320(b).)
(C) Sealed Bids. The City may publicly solicit sealed bids to be opened in public and award a fixed price contract to the lowest responsible bidder, in the manner required for formal bidding as specified in Antioch Municipal Code § 3-4.25, and in compliance with 2 CFR § 200.320(c)(l).
(D) Competitive Proposals . The City may use this method when the conditions for use of sealed bids is not appropriate and more than one source submits an offer following a request for proposal. If the City uses this method, it must comply with 2 CFR § 200 .320(d), in addition to any other applicable City or state requirements, including the requirements for procuring design professional services set forth in Section 5.6, Design Professional Services, above.
(E) Noncompetitive proposals . The City may solicit a proposal from only one source when the item is available only from a single source , the public exigency or emergency for the requirement will not permit a delay t'esulting from competitive solicitation, the federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the City, or competition is determined to be inadequate after solicitation of a number of sources. The procurement must comply 2 CFR § 200.320(£).
15 9. EXEMPTIONS

9.1 Sole Source. Pursuant to Antioch Municipal Code § 3-4.12(B), when required goods or services are unique, of a proprietary nature, or of specific design or construction, such that quotation or bidding procedures would not fmiher the purposes set f01ih in Antioch Municipal Code§ 3-4.01, Purpose, the procurement may be exempt from otherwise applicable competitive procurement procedures , subject to the limitations of the law. (See also, Section

8.3(E), Noncompetitive Proposals, for federally-funded projects.) (A) Public Contract Code § 3400 Exceptions. Sole source procurements may include goods and services that may be specified by brand or trade name pursuant to Public Contract Code § 3400( c), including (1) field testing a product for future use; (2) matching other products in use on a particular public improvements; (3) to obtain a necessary item that is only available from a single source; or (4) in response to an emergency declared by a four-fifths vote of the City Council.
(B) Additional Exceptions. The sole source exception may be applied in other circumstances where pmiicuiar goods or services can only be obtained from a single source, including the examples listed below. A sole source procurement must be approved by the City Manager and Finance Director. A Depmiment undetiaking a sole source procurement must document and maintain a written record of the basis for the determination that a given procurement is exempt from othetwise applicable competitive procurement requirements. Examples of exempt, or potentially exempt, sole source procurements include, but are not limited to, the following:
(1) Purchase of unique equipment, materials, supplies, or services, for which there is no functionally-equivalent alternative;
(2) Procurement of public utility services;
(3) Replacement parts or items that must be obtained from a specific manufacturer for functionality, warranty maintenance, or lack of acceptable altematives;
(4) Professional services that depend on the specific background and experience of the vendor, or which cannot be efficiently or effectively delivered by an altemative vendor.

9.2 Specific Exemptions. In addition to the sole source exemption set forth above, the expenditures listed below are generally exempt from competitive purchasing and purchase order requirements, regardless of the contract amount, unless the City Manager or City Attorney determine that it would be in the City's best interest to use a competitive procurement process. 16 (A) Emergency contracts (see Section 6.5, Emergency Procurements); (B) Medical and psychological exams;
(C) Newspaper notices;
(D) Personnel/employee benefit payments;
(E) Educational and training costs (including conference fees, lodging, tuitions, mileage and textbooks);
(F) Association memberships or dues;
(G) Investment advisory services , fees, transfers or purchase of investments, including advice for bond issuance;
(H) Postal or ovemight delivery costs;
(I) Utility payments (water, phone, PG&E);
(J) Insurance premiums;
(K) Legal services, including bond counsel;
(L) Purchase of raw or recycled water;
(M) Subscription to periodicals (including legal updates); (N) Payments to CDBG or Low and Moderate Income Housing sub recipients (including CDBG/Housing Successor loan programs);
(0) Purchase or lease of real property;
(P) Criminal investigation/processing costs, including payments to Contra Costa County for services (i.e. forensic);
(Q) Pass through payments (including drainage fees, facility reserve charges, ECCFRA, recreation insurance pass throughs, etc.);
(R) Instructor fees for recreational programs;
(S) Advocacy or lobbying services;
(T) Labor negotiation services;
17 (U) Actuarial services;
(V) Banking services; and
(W) Bond underwriting services.
18 EXHIBIT A

SAMPLE FEDERAL CONTRACT PROVISIONS
Note: For contracts subject to federal funding , in whole or in part, including contracts that may be subject to emergency fimds from FEMA, the following provisions should be copied and pasted into the contract or contract documents. See special instructions in highlighted angle brackets < ... > and delete instructions from final version. The term "Contractor" may be replaced with "Consultant" or "Vendor" as applicable to conform to the contract being used. Consult the representative for the funding agency and/or the City Attorney's Office regarding applicability and use . of these contract provisions.

Federally Funded Projects. This Project is funded in whole or in part by federal funds and subject to the following federal requirements under the terms of the funding agreement(s) between City and the federal agency or agencies providing federal funds, which are fully incorporated by this reference and made part of the Contract Documents. Copies of any funding agreement between City and a funding agency will be made available upon request.

1. Equal Opportunity. If this is a public works contract, during the performance of this Contract, the Contractor agrees as follows:
(A) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation , gender identity, or national origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination ; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(B) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (C) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision will not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.
19 (D) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the labor union or workers' representatives of the Contractor's commitments under this section, and will post copies of the notice in conspicuous places available to employees and applicants for employment.
(E) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the United States· Secretary of Labor. (F) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the United States Secretary of · Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the United States Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (G) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further federal government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the United States Secretary of Labor, or as otherwise provided by law.
(H) The Contractor will include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (H) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the United States Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the City or funding agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or . vendor as a result of such direction by the City or funding agency, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

2. Davis-Bacon Act. If this is a public works contract, contractor will pay wages to laborers and mechanics, not less than once a week, and at a rate not less than the current federal prevailing wages specified in the Davis-Bacon Act Wage Determination attached hereto and incorporated herein. By entering into this Contract, Contractor accepts the attached Wage Determination . <The current Davis-Bacon Act Wage Determination, which may be accessed at https://www. vt'dol.gov/dba. aspx must be rinted and included with the Contract Documents .>

3. Copeland "Anti-Kickback" Act. If this is a public works contract, contractor will comply with 18 U.S.C. § 874,40 U.S.C. § 3145, and the requirements of29 C.F.R. Part 3 as may be applicable, which are incorporated by reference into this Contract. Contractor and subcontractors must insert this requirement into subcontracts of any tier. Contractor is responsible for compliance with these requirements by each subcontractor of any tier.
20 4. Contract Work Hours and Safety Standards Act. In addition to the California state law requirements , Contractor and each subcontractor must comply with the requirements of the federal Contract Work Hours and Safety Standards Act, as set forth in 40 U.S.C. 3701-3708, as supplemented by the regulations set forth in 29 C.F.R. Part 5, as may be amended from time to time, which are fully incorporated herein , including:
(A) No Contractor or subcontractor will require or permit any laborer or mechanic performing Work for the Project to work in excess of 40 hours in a work week unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours during that work week. (B) If Contractor or a subcontractor violates this requirement, the Contractor and any responsible subcontractor will be liable for the unpaid wages . In addition, the Contractor and subcontractor will be liable to the United States for liquidated damages . The liquidated damages will be computed with respect to each individual worker as specified under federal law. (C) Contractor and subcontracto rs must insert this requirement into subcontracts of any tier.

Contractor is responsible for compliance with these requirements by each Subcontractor of any tier.

5. Rights to Inventions. If the federal funding for this Contract meets the definition of "funding agreement" under 37 CFR section 401.2(a) and constitutes an agreement between the City and a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental , developmental, or research work under that "funding agreement, " the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperat ive Agreements," and any implementing regulations issued by the awarding agency , will apply to this Contract and are fully incorporated into the Contract Documents by this reference .

6. Clean Air Act. If the Contract is for an amount in excess of $150 ,000, Contractor and each Subcontractor must comply with the requirements of the Clean Air Act, as amended, (42 U.S.C. §§ 7401- 7671 q), which are fully incorporated into the Contract Documents by this reference , including requirements for reporting violations to the awarding agency and the applicable Regional Office for the Environmental Protection Agency . Contractor and subcontractors must insert this requirement into subcontracts of any tier in excess of $150,000 .

7. Federal Water Pollution Control Act. If the Contract is for an amount in excess of $150,000, the requirements of the Federal Water Pollution Control Act (33 U.S.C. §§ 1251-1387) apply to this Contract and are fully incorporated into the Contract Documents by this reference , including requirements for reporting violations to the awarding agency and the applicable Regional Office for the Environmental Protection Agency requirements for reporting violations . Contractor and subcontractors must insert this requirement into subcontracts of any tier in excess of $150,000.

8. Suspension and Debarment. Contractor is required to verify that neither it, nor its principals, as defined at 2 C.F.R section 180.995, or its affiliates , as defined at 2 CFR section 180.905, are excluded or disqualified, as defined at 2 C.F .R sections 180.935 and 180.940. Contractor must comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C, and must include a provision requiring compliance with these regulations in any subcontract of any tier. If it is later determined that the Contractor did not comply with the applicable subparts, the Federal Government may pursue available remedies , including, but not limited to, suspension and/or debarment. By submitting a bid and entering into this Contract , Contractor agrees to comply with these requirements .

9. Byrd Anti-Lobbying Amendment. If the Contract is for an amount in excess of $100,000 , Contractor must comply with the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352) and file the certification 21 provided at 44 CFR Part 18, Appendix A, and any disclosures , with the applicable federal agency. Each tier certifies to the tier above that it will not and has not used federal-appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress , or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier will also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award.

Such disclosures will be forwarded from tier to tier up to the recipient.

10. Procurement of Recovered Materials. The requirements of section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act at 42 U.S. C.§ 6962, apply to this Contract and are fully incorporated into the Contract Documents by this reference. For individual purchases of $10,000 or more, Contractor will make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired (A) competitively within the Contract schedule, (B) in conformance with Contract performance requirements, or (C) at a reasonable price. Information on this requirement, including a list of EPA-designated items, is available at the EPA's Comprehensive Procurement Guidelines website: https://www.epa.gov/smm/comprehensive -procurement quide line-cpq-proqram .

11. Small and Minority Businesses. Contractor will take all necessary affirmative steps, including those identified in 2 CFR § 200.321 (b), to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible for the Project. Contractors must take all necessary affirmative steps pursuant to 2 CFR § 200.321 (b), when procuring subcontractors, to ensure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. These affirmative steps for subcontractor procurement must include :
(A) Placing qualified small and minority businesses and women's business enterprises on solicitation lists.
(B) Assuring that small and minority businesses and women's business enterprises are solicited whenever they are potential sources .
(C) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses and women's business enterprises .
(D) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises . (E) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.
<The above provision on Small and Minority Businesses should be copied and pasted into the invitation to bid or RFP documents , as applicable, and re-numbered, as aEPropriate. >
22 purpose, to the extent that other moneys have not been appropriated or are otherwise unavailable.

Article II. Goods and services; Professional services.
3-4.10 Purchase of goods and general services. The following requirements apply to the purchase of goods and general services.
(A) Type of bid and approval authority required unless otherwise authorized by the Antioch Municipal Code or a specific state law:

Value
U to $5,000
$5,001 - 25,000
$25,001 - 50,000
More than
$50,000
Formal bid, RFQ
orRFP
(B) Fonnal bid. Request for formal bids shall be publicly advertised. Bids shall be in writing and sealed until the time ofbid opening.
(C) Award of contract. The contract shall be awarded to the lowest responsive and responsible bidder, offering the best value to the City as defined in Section 3-4.02. (D) Exceptions. The bidding procedure under this section may be dispensed with under any exception set forth in Section 3-4.12.
(E) No splitting. Splitting the purchase of goods or services into smaller orders for the purpose of evading the competitive bidding provisions of this section is not permitted. 3-4.11 Professional services contracts.
(A) Type of proposal process and contract required unless otherwise authorized by the Antioch Municipal Code or a specific state law:

Value
U to $5,000
$5,001 - 25,000
$25,001 - 50,000
More than
$50,000
3 written quotes,
RF orRFP
3 written quotes,
RF orRFP
RFQorRFP
roval authori
Department head
City Manager
City Council (but see Section 3-4.05)
5 Agenda Item #

STAFF REPORT T

O THE CITY COUNCIL
DATE: Special Me
eting of November 20, 2025
TO: Honorable May or and
Members of the City Council
SUBMITTED BY: Bessie Marie Scott, City Manager
SUBJECT: City Council Requested Discussion Item – Council Review of Council 90-Day Request List Items

RECOMMENDED ACTION
It is recommended that the City Council discuss and provide direction to City staff.

FISCAL IMPACT
The recommended action has no fiscal impact at this time.

DISCUSSION
This item is for the discussion regarding the City Council’s 90 -Day Request List items .

When City Council members request future agenda items during City Council meetings, those items are added to the 90- Day Request List. The current list contains items that were requested by members of the City Council, up and until September 2025 and this is an opportunity to review the list for consideration of what items should come back to Council in December, 2025.

ATTACHMENTS
A: City Council 90-Day List
9 CITY OF

ANTIOCH

CALIFORNIA

90-Day Request List - Items to bring for Council Discussion only Requesting Councilmember Item Number Item Date Requested 90-Day Deadline Updates T. Torres-Walker 1 Update from AUSD on Standing Committee April 9, 2024 July 9, 2024 In Q1 of 2025 the CM and CM Torres-
Walker and Mayor Pro Tem Rocha will
meeting with AUSD. CM Scott reached out
to Sup R. Martinez to set these meetings up
beginning in Jan 2025.

L. Ogorchock 2 More Yellow Roof Foundation Projects April 9, 2024 July 9, 2024 Requested to be placed on pause at 8/12
meeting
T. Torres-Walker 3
Ad-Hoc Committee to create policies around Human
Rights and Racial Equity July 23, 2024 October 22, 2024 Bring back for Ad Hoc M. Wilson 4 Discussion on Bike Safety/ Bicycle Master Plan August 13, 2024 November 12, 2024 L. Ogorchock 5 Review of PLHA Funding September 10, 2024 December 10, 2024 T. Torres-Walker 6
Requests a discussion on community programming
opportunities in the area of the Sycamore Square
Shopping Center and the vacant parcel across the street.

She discussed public safety through environmental design and encouraged residents to be involved in efforts to
reduce and prevent violence. She suggested utilizing
resources invested in political campaigns for violence
prevention efforts October 8, 2024 January 14, 2025
M. Wilson 7
Reiterated a previous request for a status update of the Sister City program. October 8, 2024 January 14, 2025
CM will request a presentation and written
report from staff re Sisters City Program.

T. Torres-Walker 8 Requested staff agendize a Sanctuary City Resolution. November 26, 2024 February 25, 2025 Requested to be brought back M. Wilson 9
Requested City Manager Scott investigate mitigation fees for the Contra Costa Canal conversion and a presentation from CCWD on the conversion project. November 26, 2024 February 25, 2025 CM and PW will discuss and request that
CCWD provide a presentation to Council.

L. Hernandez-Thorpe 10
Requested staff agendize a discussion on the City’s’
Cannabis regulations and a Sanctuary City Resolution. November 26, 2024 February 25, 2025 Cannabis scheduled to come back on 12/10.

D. Freitas 11
Joint Council/AUSD public meeting in January 2025 to
include a discussion of CSOs December 10, 2024 March 11, 2025 CM has reached out to AUSD to schedule a
meeting. Provide direction to Staff re
public meeting.

T. Torres-Walker 12
Revisit funded staffing positions that require
reclassifications
January 28, 2025 April 22, 2025 Completed through the budget process M. Wilson 13
Request to have APD work with California Massage
Council/Association
January 28, 2025 April 22, 2025 CM Scott shared staff is working on this R. Bernal 14
Requested that the Council consider establishing a
Homelessness Ad Hoc Committee
February 11, 2025 May 12, 2025
M. Wilson 15
Requested staff agendize a review of the City's investment portfolio and healthy overlays.

March 11, 2025 June 9, 2025
T. Torres-Walker 16
Requested staff agendize consideration of a resolution in support of the African American Wellness Hub in Contra
Costa County and and update on the midnight basketball
program. March 11, 2025 June 9, 2025

Page 1 of 2 ends

ATTACHMENT A
D. Freitas 17
Requested presentations from local special district
representatives for the fall or next year. March 11, 2025 June 9, 2025 T. Torres-Walker 18
Requested staff agendize a presentation on the CIH
Overlay. April 8, 2025 July 7, 2025
T. Torres-Walker 19
Requested the following items come back to Council for
consideration: Economic Development Commission,
community cameras, fire and fuel abatement along the
railways, Homelessness Task Force and a Homelessness Ad Hoc Committee.

April 22, 2025 July 21, 2025
Presentation on community cameras,
Update on homelessness ad hoc committe
requested by T. Walker
D. Freitas 20
Requested staff agendize the onboarding process for all Boards and Commission, Elected and Appointed Officials. April 22, 2025 July 21, 2025 M. Wilson 21
requested staff agendize a discussion on historical sites in Antioch May 13, 2025 August 11, 2025
CM Scott shared our Grant writer is
applying for grants for historical sites
including for Carnagie.

L. Rocha 22
requested an update on the City’s policy regarding virtual participation in Council meetings. May 13, 2025 August 11, 2025 City Attorney Cole will provide council with
update on legistlature
M. Wilson 23
requested staff agendize a discussion on buffer zones for sensitive uses. July 8, 2025 October 6, 2025
CM Scott shared the City Attorney is
working on this.

D. Freitas 24
Requested council to hold a study session on Al and Al
assessment districts
July 22, 2025 October 20, 2025
D. Freitas 25 Carnigie Library Rehabilitation August 12, 2025 November 10, 2025 M. Wilson 26 Buffer Zones for Planned Parenthood August 12, 2025 November 10, 2025 T. Torres-Walker 27 New Homekey Application August 12, 2025 November 10, 2025 T. Torres-Walker 28 Base Camp funding opportunities August 12, 2025 November 10, 2025 T. Torres-Walker 29
Presentation from the National Institute of Criminal Justice Reform or Advanced Peace
August 12, 2025 November 10, 2025
T. Torres-Walker 30
Discussion on potential
Senator/Congressman/Assemblymember office location in
Antioch
August 12, 2025 November 10, 2025
D. Freitas 31 Presentation from the Antioch Community Foundation August 12, 2025 November 10, 2025 D. Freitas 32 Process for Civic Enhancement Grants August 12, 2025 November 10, 2025 D. Freitas 33
Presentation from Chief Vigil, the monitor and the APOC on the Department of Justice Report.

August 26, 2025 November 24, 2025
L. Rocha 34 Private security in parking lots and parking lot ordinances August 26, 2025 November 24, 2025 L. Rocha 35 Know Your Rights community meeting August 26, 2025 November 24, 2025 T. Torres-Walker 36 Consideration of support for Base Camp August 26, 2025 November 24, 2025 T. Torres-Walker 37 Update from One Day at a Time August 26, 2025 November 24, 2025 D. Freitas 38
requested Interim City Attorney Cole provide Council with an analysis of the impacts of AB 130 September 9, 2025 December 8, 2025 D. Freitas 39
November 11th meeting is a holiday, request schedule
update
September 23, 2025 December 22, 2025

Page 2 of 2 ends

Antioch City CouncilNovember 20, 2025

Antioch City Council
November 20, 2025