APPLE VALLEY TOWN COUNCIL
AGENDA
Tuesday, January 25, 2022, 6:30 p.m.
Council Chamber
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CLERK WILL PLACE A PHONE CALL TO THE COMMENTER AND ALLOW THEM TO SPEAK TO
THE COUNCIL VIA SPEAKER PHONE DURING THE LIVE MEETING FOR UP TO THREE MINUTES.
The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.
This is an agenda for the scheduled meeting of the Town of Apple Valley.
This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.
Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.
In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.
Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.
When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.
Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.
The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.
Pages
1. Call to Order
2. Opening Ceremonies
2.1. Invocation
Pastor Whitney - Apple Valley Church of the Nazarene
2.2. Pledge of Allegiance
2.3. Presentations
2.3.1. Recognition of Public Safety Personnel
3. Public Comments
4. Councilmember Committee/Commission/Community Participation 5 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
5. Town Council Announcements
5.1. Suggested items for next Agenda
5.2. Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - February 8, 2022 - Council Chambers Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1-6.3 as recommended.
6.1. APPROVAL OF MINUTES 7
That the Town Council approve the subject minutes as part of the consent agenda.
6.2. ADOPT RESOLUTION AUTHORIZING TOWN MANAGER TO MAKE
CERTAIN ADJUSTMENTS TO POWER GENERATION RATES FOR
APPLE VALLEY CHOICE ENERGY
15 That the Town Council Adopt Resolution No. 2022-01 granting the Town Manager the power and authority to make certain minor adjustments to Apple Valley Choice Energy (AVCE) generation rates.
6.3. PURCHASE OF PAVEMENT MANAGEMENT UPDATE AND GIS
MAPPING SERVICES
20 That Council authorize the purchase of the Pavement Management Program (PMP) Update & GIS Mapping Services from Omnis, Inc., in the amount not to exceed $150,000.00, and authorize the Town Manager or designee to execute appropriate agreements and documentation.
7. Public Hearings
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Recommended Motion:
To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:
11.1. Closed Session 46
Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation pursuant to Paragraph (2) of subdivision (d) of Section 54956.9: one or more potential cases.
A.
Conference with Legal Counsel – Anticipated Litigation – Initiation of litigation pursuant to Paragraph (4) of subdivision (d) of Section 54956.9: one or more potential cases.
B.
Conference with Real Property Negotiators – Pursuant to Government Code. Section 54956.8. Property: Apple Valley Ranchos Water Company (now Liberty Utilities (Apple Valley Ranchos Water) Corp.); Authority Negotiator: Town Manager; Negotiating Parties: Liberty Utilities Co., Liberty WWH, Inc., Algonquin Power & Utilities Corp., Park Water Company,
Western Water Holdings LLC, Tony Penna, General Manager, Apple Valley Ranchos Water Company; Under Negotiation:
Price and Terms of Payment.
C.
Conference with Legal Counsel – Existing Litigation – Pursuant to Paragraph (1) of subdivision (d) of Government Code
Section 54956.9, Case No.: CIVDS1600180 – Town of Apple Valley vs. Apple Valley Ranchos Water Company Et Al.
D.
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.
TOWN OF APPLE VALLEY
TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS H:\TOWNCLK\COMMITTEE\OUTBCC.DOC
Rev [1/18/2022]
CITIZEN ADVISORY COMMITTEES
HISTORICAL ADVISORY COMMITTEE (HAC)
Council Member Cusack
Meets every 3rd Thursday of each month at 2:00 p.m.,
(location may vary)
SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.
TRAFFIC ADVISORY COMMITTEE (TAC)
Council Member Nassif
As needed.
Town Council Chambers
TOWN PERSONNEL COMMITTEE
Council Member Nassif
Mayor Pro Tem Bishop
Meets as Needed
PARK AND RECREATION ADVISORY COMMITTEE
Council Member Nassif
Council Member Emick
AD HOC COMMITTEES
APPLE VALLEY ROAD AD HOC COMMITTEE
Council Member Nassif
VILLAGE MERCHANTS AD HOC COMMITTEE
Council Member Emick
AGENCY - BOARDS/COMMITTEES &
COMMISSIONS
CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY (CJPIA)
Council Member Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.
HIGH DESERT CORRIDOR JOINT POWERS
AUTHORITY (HDCJPA)
Council Member Nassif – Director
Council Member Emick – Alternate
Meets every 2nd Thursday of each quarter at 2:00 p.m.
385 N. Arrowhead Ave, San Bernardino, CA
LEAGUE OF CALIFORNIA CITIES/DESERT
MOUNTAIN DIVISION (LOCC/DMD)
Council Member Nassif- Voting Delegate
Mayor Pro Tem Bishop – Alternate
Meets quarterly on the 4th Friday of every other month
at 10:00 a.m., rotating cities.
MOJAVE DESERT AIR QUALITY MANAGEMENT
DISTRICT (MDAQMD)
Mayor Leon-– Delegate
Council Member Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville
MOJAVE DESERT AND MOUNTAIN RECYCLING
AUTHORITY
Council Member Cusack – Delegate
Mayor Pro Tem Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville
SAN BERNARDINO COUNCIL OF GOVERNMENTS
(SBCOG)
Mayor Pro Tem Bishop - Board Member
Council Member Cusack – Alternate
Meets 1st Wednesday of each month at 10:00 a.m.,
1170 West 3rd St.
San Bernardino
SOLID WASTE ADVISORY TASK FORCE (SWAT)
Council Member Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.
Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland
VICTOR VALLEY ECONOMIC DEVELOPMENT
AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Council Member Emick – Commissioner
Mayor Pro Tem Bishop – Alternate
Meets every 2nd Wednesday of each quarter at 5:00
p.m., SCLA
VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Council Member Emick – Representative
Mayor Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall
H:\TOWNCLK\COMMITTEE\OUTBCC.DOC
Rev [1/18/2022]
VICTOR VALLEY WASTE WATER RECLAMATION
AUTHORITY (VVWRA)
Council Member Nassif – Commissioner
Mayor Pro Tem Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.
VVWRA Offices
APPLE VALLEY CHAMBER OF
COMMERCE
GOVERNMENTAL RELATIONS COMMITTEE
Mayor Pro Tem Bishop – Representative
Council Member Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.
Town Council Agenda Report
Date: January 25, 2022
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES
From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Town Clerk
Town Clerk
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.
SUMMARY:
A. Regular Meeting January 11, 2022
1 Apple Valley Town Council
MINUTES
January 11, 2022, 6:30 p.m.
Council Chamber
Members Present: Bishop
Cusack
Emick
Leon
Nassif
_____________________________________________________________________
1. Call to Order
Mayor Leon called to order the regular session of the Apple Valley Town Council at 6:30 p.m.
2. Opening Ceremonies
2.1 Invocation
Pastor Simpson - Spirit Life Church
2.2 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Emick.
2.3 Presentations
2.3.1 Community Calendar Photography Contest Winners – Kenneth Sousa, Public Relations Specialist.
2.3.2 Pahute Park Update – Andrew Shoup – Recreation Supervisor.
3. Public Comments
La Vonda M-Pearson, Town Clerk, announced that a public comment was received via email from Mr. Lawrence McCarthy, Apple Valley. Mr. McCarthy expressed concern regarding speed limits on Apple Valley Road. Mr. McCarthy's comment has been distributed to the Council and is available on the Apple Valley Town website.
2 4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
Council Member Emick commented on committee meetings and events that he attended.
Council Member Cusack commented on committee meetings and events that he attended.
Council Member Nassif commented on committee meetings and events that he attended.
Mayor Pro Tem Bishop commented on committee meetings and events that he attended.
Mayor Leon commented on committee meetings and events that she attended.
5. Town Council Announcements
5.1 Suggested items for next Agenda
Mayor Pro Tem Bishop commented on a resolution that was approved by the Town Council regarding the western Joshua Tree. He stated that final approval on whether the tree should be classified as an endangered species is scheduled for April 2022. He stated that the Town Council may wish to discuss the impact of this classification on the community.
Council Member Cusack recommended that an agenda item be presented for discussion regarding the impact and restrictions of building homes on non-paved roads to builders/homeowners.
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - January 25, 2022 - Council Chambers Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
La Vonda M-Pearson, Town Clerk, read the disclosure statement for specific warrants listed on the agenda.
Council Member Cusack has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with Apple Valley Communications, AV Tech Services or AVCOM Services for the Town of Apple Valley as the owner of these
3 businesses. Therefore, he will be recusing from voting on the warrants for Apple Valley Communications, AV Tech Services and AVCOM Services listed under Agenda Item Number 6.2. In addition, due to his interest in these businesses, Council Member Cusack will be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of income to his businesses. A list of business entities for Council Member Cusack is maintained on file in the Town Clerk’s Office and available for review at the dais.
Council Member Cusack confirmed that he would be recusing from voting on these warrants.
Council Member Nassif has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with NAPA Auto Parts or High Desert Auto Supply for the Town of Apple Valley as the owner of these businesses. Therefore, he will be recusing from voting on the warrants for NAPA Auto Parts and High Desert Auto Supply listed under Agenda Item Number 6.2. In addition, due to his interest in both businesses, Council Member Nassif will also be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of income to his businesses. A list of business entities for Council Member Nassif is maintained on file in the Town Clerk’s Office and available for review at the dais.
Council Member Nassif confirmed that he would be recusing from voting on these warrants.
Mayor Leon has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with Solution Strategies and Christian Brothers as a landlord to these entities. Therefore, she will be recusing herself from voting on the warrants for these businesses.
Mayor Leon confirmed that she would be recusing from voting on Agenda Item Number 6.2.
Ms. Pearson also announced that a Public Comment was submitted via email from Mr. Tony DeAguiar, PJU, Inc in reference to Agenda Item Number 6.8. Mr.
DeAguiar wished to express his full support for this General Plan Amendment.
Mr. DeAguiar’s comment has been distributed to the Council and is available on the Apple Valley website.
Motion by: Council Member Emick
Seconded by: Council Member Cusack
4 To approve the Consent Calendar items numbered 6.1-6.8 as recommended, noting the recusals as read by the Town Clerk.
Yes (5): Council Member Cusack, Council Member Emick, Council Member Nassif, Mayor Pro Tem Bishop and Mayor Leon.
Carried (5 to 0)
6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 DECEMBER 2021 COMMERCIAL WARRANTS AND WIRE TRANSFER
SCHEDULES
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 DECEMBER 2021 PAYROLL/BENEFITS WARRANTS SCHEDULE
That the Town Council receive, ratify and file the payroll/benefits warrants as presented.
6.4 AUTHORIZATION TO ADVERTISE JESS RANCH LIFT STATION
UPGRADES
1. That the Town Council review and approve the bid documents for the Jess Ranch Lift Station Upgrades project.
2. That the Town Council authorize staff to solicit bids for construction of said project.
6.5 RESURFACING 2021- COLD MIX OVERLAY ACCEPTANCE OF WORK
1. Accept the work completed as part of the Resurfacing 2021-Cold Mix Overlay for a total contract cost of $545,588.23
2. Direct the Town Clerk to file the Notice of Completion for the contract work.
3. Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
5 6.6 CONSENT TO ADVERTISE BEAR VALLEY ROAD WIDENING FROM
CENTRAL ROAD TO QUINNAULT ROAD
1. That the Town Council review and approve the bid documents for the Bear Valley Road Widening from Central Road to Quinnault Road project
2. That the Town Council authorize staff to solicit bids for construction of said project.
6.7 CONSENT TO ADVERTISE THE TOWN WIDE SCHOOL ZONE
TRAFFIC CONTROL UPDATE PROJECT
1. That the Town Council review and approve the bid documents for the Town Wide School Zone Traffic Control Update project
2. That the Town Council authorize staff to solicit bids for construction of said project.
6.8 SECOND READING OF ORDINANCE 547 OF THE TOWN OF APPLE VALLEY, CALIFORNIA, AMENDING TITLE 9 “DEVELOPMENT CODE”
OF THE TOWN OF APPLE VALLEY MUNICIPAL CODE, SECTIONS
9.35.020 AND 9.35.030, CREATING A 978 ACRE OVERLAY WITHIN
THE REGIONAL COMMERCIAL (CR) DISTRICT THAT WOULD ALLOW
ECOMMERCE FULFILLMENT AND DISTRIBUTION CENTERS.
Adopt Ordinance No. 547
7. Public Hearings
8. Business of the Council
8.1 REDISTRICTING 2022 UPDATE
Receive and file written and oral report from Town Attorney. Provide any additional direction as may be desired.
Thomas Rice, Town Attorney, presented the staff report as filed with the Town Clerk. Mr. Rice reviewed the process for redistricting stating that the process much be completed by April 17, 2022.
Direction was given to prepare maps that would allow for a four district community with an at-large mayor.
This was a receive and file item only. There was no action taken.
9. Reports, Requests and Communications
6 10. Town Manager’s Comments & Legislative Update
Doug Robertson, Apple Valley, commented on upcoming events within the Town.
He also announced the extension of the mask mandate per the California Department of Public Health through February 15, 2022. He stated that at this time, the Town will remain open to the public, however, due to illness at the Animal Shelter with animals, the shelter is closed at this time.
Mr. Robertson also welcomed Orlando Acevedo as the Town's new Assistant Town Manager.
11. Closed Session
Motion by: Mayor Leon
Seconded by: Council Member Emick
To adjourn the regular meeting to move into Closed Session at 7:40 p.m. to discuss the following:
Carried Unanimously
11.1 Closed Session
1. Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation pursuant to Paragraph (2) of subdivision (d) of Section 54956.9: one or more potential cases.
2. Conference with Legal Counsel – Anticipated Litigation – Initiation of litigation pursuant to Paragraph (4) of subdivision (d) of Section 54956.9: one or more potential cases.
3. Conference with Real Property Negotiators – Pursuant to Government Code. Section 54956.8. Property: Apple Valley Ranchos Water Company (now Liberty Utilities (Apple Valley Ranchos Water) Corp.); Authority Negotiator: Town Manager; Negotiating Parties: Liberty Utilities Co., Liberty WWH, Inc., Algonquin Power & Utilities Corp., Park Water Company, Western Water Holdings LLC, Tony Penna, General Manager, Apple Valley Ranchos Water Company; Under Negotiation: Price and Terms of Payment.
4. Conference with Legal Counsel – Existing Litigation – Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9, Case No.: CIVDS1600180 – Town of Apple Valley vs. Apple Valley Ranchos Water Company Et Al.
7 12. Adjournment
Upon returning from Closed Session at 7:58 p.m. Mayor Leon announced that there was no reportable action taken.
Motion by: Mayor Leon
Seconded by: Mayor Pro Tem Bishop
To adjourn the meeting of the Apple Valley Town Council at 7:59 p.m. in memory of Fire Engineer David Spink, Barstow Fire District.
Carried Unanimously
Kari Leon, Mayor La Vonda M-Pearson, Town Clerk
Town Council Agenda Report
Date: January 25, 2022
To: Honorable Mayor and Town Council
Subject: ADOPT RESOLUTION AUTHORIZING TOWN MANAGER TO MAKE
CERTAIN ADJUSTMENTS TO POWER GENERATION RATES FOR
APPLE VALLEY CHOICE ENERGY
From: Douglas Robertson, Town Manager
Submitted by: Guy Eisenbrey, Assistant Director of Community Enhancement Department of Community Enhancement
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council Adopt Resolution No. 2022-01 granting the Town Manager the power and authority to make certain minor adjustments to Apple Valley Choice Energy (AVCE) generation rates.
SUMMARY
Ensuring sufficient revenues to cover AVCE’s operating expenses, building sufficient reserves, and maximizing the benefit of the Community Choice Aggregate (CCA) for the community is paramount. The proposed resolution and this action will provide for flexibility in setting rates and allow the Town Manager to make rate adjustments from time to time to achieve these goals.
BACKGROUND
In August 2016, the Town Council of Apple Valley approved an implementation plan (Implementation Plan) for AVCE, which was subsequently submitted to and certified by the California Public Utilities Commission (CPUC). Pursuant to Chapter 8 of the Implementation Plan and applicable law, Town Council established initial power generation rates for AVCE customers and has thereafter established such rates as part of the Town’s regular budget adoption and review process.
To address frequent fluctuations in operating costs, AVCE may be required to make minor adjustments from time to time and prior to Town Council approval of the next annual budget. In order to help avoid an operating deficit or surplus, the Town Manager requires the power and authority to increase or reduce AVCE customer power generation rates as
they reasonably determine necessary, with certain conditions, limitations, and requirements:
(a) Prior to implementing a rate adjustment, the Town Manager shall have reasonably determined the rate adjustment is (i) necessary for AVCE to avoid an operating deficit or surplus, (ii) consistent with applicable law, and (iii) consistent with AVCE’s Implementation Plan and other governing documents and policies; (b) Notice of rate adjustment, which shall include a brief explanation of the Town’s reason(s) for rate adjustment, shall be made available to customers via AVCE’s website; and
(c) A rate adjustment shall not result in a rate that is (i) greater than five percent (5%) higher or lower than the AVCE generation rate in effect as of the last day of the previous fiscal year, or (ii) greater than Southern California Edison’s total rate, or (iii) greater than four percent (4%) lower than Southern California’s total rate.
FISCAL IMPACT
This action will ensure sufficient revenues to cover AVCE’s operating expenses, building sufficient reserves, and maximizing the benefit of the Community Choice Aggregate (CCA) for the community, including but not limited to favorable contracts for power procurement, financial sustainability, and rate stability.
ATTACHMENT
Resolution No. 2022-01 Authorizing the Town Manager to Make Certain Limited Adjustments to Customer Power Generation Rates for Apple Valley Choice Energy.
RESOLUTION NO. 2022-01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF APPLE VALLEY, CALIFORNIA, AUTHORIZING THE
TOWN MANAGER TO MAKE CERTAIN LIMITED
ADJUSTMENTS TO CUSTOMER POWER GENERATION
RATES FOR APPLE VALLEY CHOICE ENERGY
WHEREAS, the Town Council (“Town Council”) of the Town of Apple Valley (“Town”) adopted Ordinance No. 487 declaring its intent to establish Apple Valley Energy Authority (“AVCE”) pursuant to the community choice aggregation (“CCA”) provisions of California law; and
WHEREAS, the Town Council approved an implementation plan (“Implementation Plan”) for AVCE, and the California Public Utilities Commission certified the Implementation Plan; and
WHEREAS, pursuant to section 8.4 of the Implementation Plan and applicable law, the Town Council established initial power generation rates for AVCE customers and has thereafter established such rates as part of the Town’s regular budget adoption and review process; and
WHEREAS, the purpose and intent of the Council is to maximize the benefit of the CCA and in order to address fluctuations in operating costs and ensure sufficient revenue, the Town Council has determined that AVCE rates may require minor adjustments from time to time and prior to the Town Council’s next regularly scheduled budget adoption or review; and
WHEREAS, subject to the terms and conditions of this Resolution, the Town Council desires to grant to the Town Manager of the Town (“Town Manager”) the power and authority to periodically make certain minor adjustments to AVCE rates.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF APPLE VALLEY AS FOLLOWS:
Section 1. The foregoing recitals are true, correct and constitute a substantive part of this Resolution.
Section 2. The Town Manager shall have the power and authority to increase or reduce AVCE customer power generation rates as needed and to the extent they have reasonably determined necessary for AVCE to avoid an operating deficit or surplus. The Town Manager’s power and authority pursuant to this Resolution shall be subject to the following conditions, limitations and requirements:
Resolution 2022-01
(a) Prior to implementing a rate adjustment, the Town
Manager shall have reasonably determined the rate
adjustment is (i) necessary for AVCE to avoid an
operating deficit or surplus, (ii) consistent with
applicable law, and (iii) consistent with AVCE’s
Implementation Plan and other governing documents
and policies;
(b) Notice of the rate adjustment, which shall include a brief explanation of the Town’s reason(s) for the rate
adjustment, shall be made available to customers via
AVCE’s website and Apple Valley’s normal public
notice process; and
(c) A rate adjustment shall not result in a rate that is i.) greater than five percent (5%) higher or lower than the AVCE generation rate in effect as of the last day of the previous fiscal year, or ii.) greater than Southern
California Edison’s total rate, or iii.) greater than four percent (4%) lower than Southern California Edison’s
total rate.
(d) All other scenarios related to an increase or decrease in rates shall be subject to approval of the Town
Council, pursuant to AVCE’s certified Implementation
Plan.
Section 3. Future resolutions establishing or modifying AVCE rates, as well as all related notices and rate schedules, shall include a notation that the rates established therein are subject to adjustment pursuant to this Resolution. No specific language is required for such notation and failure to include the notation shall not impact the effectiveness of this Resolution (including the power and authority granted herein) or the effectiveness of any notice, rate schedule or resolution approved by the Town Council.
Section 4. This Resolution shall be effective immediately upon approval of the Town Council and remain in full force and effect unless and until expressly repealed.
Resolution 2022-01
APPROVED and ADOPTED by the Town Council of the Town of Apple Valley this 25th day of January 2022.
____________________________
Mayor, Kari Leon
ATTEST:
______________________________
La Vonda M-Pearson, Town Clerk
Town Council Agenda Report
Date: January 25, 2022
To: Honorable Mayor and Town Council
Subject: PURCHASE OF PAVEMENT MANAGEMENT UPDATE AND GIS
MAPPING SERVICES
From: Douglas Robertson, Town Manager
Submitted by: Brandon Cales, Innovation and Technology Officer Innovation and Technology
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That Council authorize the purchase of the Pavement Management Program (PMP) Update & GIS Mapping Services from Omnis, Inc., in the amount not to exceed $150,000.00, and authorize the Town Manager or designee to execute appropriate agreements and documentation.
BACKGROUND
The intent of the Pavement Management Program (PMP) is to perform a thorough inventory and evaluation of the pavement condition of the Town’s 450 miles of paved streets and incorporate the data into the Town's geographic information system (GIS).
This will provide staff a visual representation of the Pavement Condition Index (PCI) ratings of each segment of roadway and act as a critical planning tool in developing an annual street resurfacing program.
As part of the PMP evaluation, the consultant will perform an analytical assessment of each street segment that follows the federal guidelines developed by the Army Corps of Engineers to identify pavement distress. The data is, subsequently, uploaded into and maintained in the PMP software and integrated with the Town's GIS.
As a condition of receiving funding from the Road Maintenance Rehabilitation Act (RMRA), the Town is required to, annually, report the current PCI. Once implemented, the system will provide an accurate PCI rating which, in turn, will ensure continuity of RMRA funding.
FISCAL IMPACT
Funding for this project has been appropriated in the adopted FY 2021-2022 budget using RMRA funds (2011-5010-7330-0000). This purchase follows the “piggyback” purchasing process, in accordance with the Town’s Municipal Code section 3.12.270.
ATTACHMENTS
A. Proposal for 2021 Pavement Management System
Apple Valley
Town of
ENGINEERING
PROPOSAL FOR
2021 PAVEMENT MANAGEMENT
SYSTEM
Civil Engineering Design
Construction Management
Infrastructure Management
GIS Mapping & Data Systems
Inspection
OMNIS INCORPORATED
981 W. Arrow Highway #248
San Dimas, CA 91773
909-631-8335 Office
www.omnis-inc.com
Civil Engineering
Infrastructure Management
GIS Datasystems and Mapping
October 18, 2021
Mr. Brandon Cales
Town of Apple Valley
14955 Dale Evans Parkway
Apple Valley, CA 92307
Subject: Proposal for Pavement Management Program Update & GIS Mapping Services Dear Mr. Cales:
Omnis Incorporated appreciates this opportunity to provide the Town of Apple Valley with this proposal for Pavement Management Program Update & GIS mapping services. We have a clear understanding of the needs within the Town to establish your pavement management program and to utilize your GIS Products in visualizing the City’s maintenance strategies.
Omnis has a great deal of experience in field collection of data and database manipulation that will provide a complete and thorough Pavement Management Program. We also have extensive experience in creating GIS datasets and layouts that will assist the Town in displaying the maintenance strategies created. Our experience with your original projects is a valuable asset in understanding weather conditions and traffic volumes that may influence maintenance strategies.
Our Contact personal information:
John Gabor
981 W. Arrow Hwy. #248
San Dimas, CA 91773
Email: [email protected]
Phone: 909-631-8335
It has been a pleasure working with you in the past and I look forward to the opportunity of again working with you and the Town of Apple Valley.
Sincerely,
Omnis Incorporated
John Gabor
Project Manager
Proposal for Consulting Services For Pavement Management Program Executive Summary
Omnis Incorporated, a California Corporation, was formed in 2005 to serve primarily public agencies.
We specialize in Civil Engineering Design, Pavement Management Systems, Graphic Information Systems, and Infrastructure Asset Management. Our staff is well-versed in the latest popular software packages including AutoCAD, ArcView, Microsoft, MicroPaver, WaterCAD, CarteGRAPH, StreetSaver and other engineering software. We are equipped with the latest technology that will assist in the accuracy of data as well as a timely schedule that includes tablet computers, digital measuring instruments, and GPS locators.
With our office located in the City of San Dimas, our focus service area is Los Angeles County and the inland empire including Riverside County, and San Bernardino County. OMNIS’ experienced project managers have successfully completed numerous projects for many public agencies throughout southern California.
Omnis maintains all of the required Workers’ Compensation, General Liability, Professional Liability, and Automobile Liability Insurances.
Omnis is a small firm and we value our clients. We do what it takes to get the project completed to the Town’s satisfaction. We feel we are being hired to provide a service to complete a project; we are not being hired for just a set number of hours or time. We take pride in providing a product that is tailor made for a specific client by listening to their needs and finding solutions to any conflicts or obstacles.
Omnis will continue to be a resource for the Town’s Pavement Management needs upon completion of the project available by phone or e-mail to answer any questions.
Our staff has combined experience of over 50 years for this type of project and has inspected over 15,000 centerline miles of roadways. Omnis currently maintains and updates MicroPAVER systems for six public and private agencies in Southern California on a system update basis. Our experience includes the implementation and/or update of over 20 agencies in California and Oregon. Our team will complete this project in-house, without any subconsultants.
Omnis Design group has extensive experience in successfully completing several civil engineering design services for public agencies including preparation of Plans, Specifications, and Estimates for Capital Improvement Projects, project management including managing budgets, schedules, and other consultants, utility coordination including notifications and meetings, permitting from Caltrans, State Department of Water Resources, Metropolitan Water District, or encroachment permits, construction management and construction inspection, and bidability or constructability review of plans and specifications. The knowledge and resources from the Omnis Design group will be a vital asset in customizing maintenance strategies and policies for the Agency’s Pavement Management System.
Proposal for Consulting Services For Pavement Management Program Project Organization & Staffing
Omnis has assembled a team of highly qualified professionals including project manager and other support staff. John Gabor, the Project Manager will be the Principal Agent. Noel Zemla, the Project Engineer, will act as the secondary point of contact and has also has binding authority.
Omnis will not be using sub-consultants.
Omnis Infrastructure Management team has experience from the data collection of asset, condition ratings and assessment, budget analysis, engineering design PS&E, construction management, construction inspection and project closeout. The unique opportunity of experiencing every aspect of an infrastructures useful life and how different infrastructures relate and interact with one another is the greatest asset our team offers. Understanding the entire process of an asset, especially pavement, allows Omnis to create personalized products for each agency based on their size, history, budget, priorities, and strategies.
Town of Apple
Valley
John Gabor
Project Manager
Jacob Goldenberg
Lead Inspector
Sam Martirossains
Field Inspector
Jonathan Manikan
Field Inspector
Noel Zemla
Project Engineer
Jennifer Rodriguez
Data Specialist
Carly Maliglig
Admin
Camryn Gabor
Draftsman
Proposal for Consulting Services For Pavement Management Program Resumes
John Gabor
Project Manager
Mr. Gabor has over 20 years of professional experience in the area of asset management. He has been working on a number of Pavement Management System throughout Southern California. His work experience includes engineering designer, project manager, construction manager and inspector for a number of infrastructure construction and design projects.
Mr. Gabor is very proficient in the use MicroPAVER, StreetSaver, Arc View software, in addition to AutoCAD, Excel, and Word.
Pavement Management & GIS Datasets
Coachella (2008, 2011, 2016)
The City has a pavement network of 100 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Desert Hot Springs (2005, 2008, 2011, 2017, 2020)
The City has a pavement network of 125.9 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. Omnis provided design PS&E, construction management, and inspection for all of the generated work plans.
Glendale (2010, 2014, 2017)
The City has a pavement network of 366.4 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. Omnis also provided ADA compliant data displayed in a GIS dataset.
Indian Wells (2014, 2017)
The City has a pavement network of 30.1 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. A final report with a Net Book Value for roadway asset was delivered
Proposal for Consulting Services For Pavement Management Program Palm Desert (2003, 2004, 2005, 2006, 2007, 2008)
The City has a pavement network of 141.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City Staff has since been trained by OMNIS to conduct inspections and maintain the system.
La Quinta (2003, 2007, 2012, 2015, 2020)
The City has a pavement network of 127.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Lake Elsinore (2006, 2007, 2008)
The City has a pavement network of 145.6 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 3 zone network. OMNIS updated 1/3 of the City inspection and budget analysis annually.
Lawndale (2010, 2013,2017)
The City has a pavement network of 45.4 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 4 zone network.
Monrovia (2012)
The City has a pavement network of 82.6 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Victorville (2003, 2010, 2012, 2013,2018,2019)
The City has a pavement network of 448.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 3 zone network. OMNIS updates 1/3 of the City inspection and budget analysis annually.
Proposal for Consulting Services For Pavement Management Program Noel Zemla, P.E.
Project Engineer
Mr. Zemla’s background includes over 15 years of both public and private sector design and construction experience. He has managed and designed numerous infrastructure projects, including roadway rehabilitation and widening, storm drain, sewer, grading, traffic signal, street lighting, site development, sound walls, and retaining walls. Mr. Zemla’s representative projects include:
Education B.S. Civil Engineering
Registration Civil Engineering, CA #54047
Associations AWWA
City of Desert Hot Springs, RDA Funded Street Design Projects. Project Manager for the design survey, pavement structural section design, and the preparation street improvement plans including pavement rehabilitation, curb, gutter, sidewalk, and handicap ramp construction, and striping plans for five phases totaling over 23 miles of roadway.
City of La Quinta, Washington Street / Eisenhower Drive Street Rehabilitation Improvements.
Project Manager for the design of pavement rehabilitation of Washington Street from south of Eisenhower Drive to Simon Drive, approximately 7,900 lineal feet, and Eisenhower Drive from Washington Street to Coachella Drive, approximately 4,000 lineal feet. Washington Street is one of two major 6-lane north-south thoroughfares through the City. Pavement cores were taken at regular intervals and subgrade R-values were established to determine the required pavement structural section for a 20- year design life. Failed pavement areas were identified and reconstructed with a full-depth asphalt concrete section. The roadways were then cold milled to facilitate proper joins at the project limits and finally capped with an asphalt concrete leveling course and asphalt rubber hot mix appropriate for the desert climate. The project also included the design of a concrete cross gutter and the preparation of pavement striping plans.
City of Glendale, Orange Street Widening. Project Manager for the design of Orange Avenue widening to its ultimate width between Lexington Drive and Milford Avenue to provide proper alignment with an adjacent segment of Orange Avenue. The street widening required the construction of new sidewalk and the relocation of several utilities including two storm drain catch basins and traffic signal modifications at two intersections
City of Glendale, AB2928 Funded Street Design Projects. Project Manager for the design survey, pavement structural section design, and the preparation street improvement plans including pavement rehabilitation, curb, gutter, sidewalk, and handicap ramp construction, and striping plans for eight street segments totaling over 2 miles of roadway. One of the eight segments included securing an encroachment permit from Caltrans for work within the State’s right-of-way.
Proposal for Consulting Services For Pavement Management Program Pavement Management & GIS Datasets
Leisure Village Association, Camarillo, 1998-2015 Street Rehabilitation Programs. Project Manager and for the past eleven consecutive years, Omnis has provided pavement management updates and prepared plans and specifications for annual street rehabilitation projects for the approximate 14 miles of streets and parking lots maintained by the Association. The annual projects typically include street reconstruction, asphalt concrete overlay, and slurry seals as well as pavement striping and marking plans. Services also included construction management and inspection services.
Desert Hot Springs (2005, 2008, 2011)
The City has a pavement network of 125.9 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Glendale (2005, 2010)
The City has a pavement network of 366.4 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Victorville (2003, 2010, 2012, 2013, 2014, 2015)
The City has a pavement network of 448.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 3 zone network. OMNIS updates 1/3 of the City inspection and budget analysis annually.
Proposal for Consulting Services For Pavement Management Program Jacob Goldenberg
Engineering Technician
Mr. Goldenberg has over 4 years of professional experience in the area of asset management. He has been working on a number of Pavement Management System throughout Southern California. His work experience includes inspector for a number of infrastructure management and construction projects.
Mr. Goldenberg is very proficient in the use MicroPAVER, Arc View software, in addition to Excel, and Word.
Pavement Management & GIS Datasets
Coachella (2016)
The City has a pavement network of 100 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Desert Hot Springs (2017)
The City has a pavement network of 125.9 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. Omnis provided design PS&E, construction management, and inspection for all of the generated work plans.
Victorville (2018)
The City has a pavement network of 448.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 3 zone network. OMNIS updates 1/3 of the City inspection and budget analysis annually.
Proposal for Consulting Services For Pavement Management Program Samuel Martirossians
Engineering Technician
Mr. Martirossians has over 5 years of professional experience in the area of asset management. He has been working on a number of Pavement Management System throughout Southern California. His work experience includes inspector for a number of infrastructure management and construction projects.
Mr. Martirossians is very proficient in the use MicroPAVER, Arc View software, in addition to Excel, and Word.
Pavement Management & GIS Datasets
Coachella (2016)
The City has a pavement network of 100 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Glendale (2014)
The City has a pavement network of 366.4 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. Omnis also provided ADA compliant data displayed in a GIS dataset.
La Quinta (2015)
The City has a pavement network of 127.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered.
Victorville (2017)
The City has a pavement network of 448.8 centerline miles. OMNIS conducted inspections with 100% sampling. We updated work histories and established network condition ratings. Budget scenarios were conducted for a 5 year period. The database was linked to a GIS centerline shapefile using a unique identifier. A final report with a Net Book Value for roadway asset was delivered. The City established a 3 zone network. OMNIS updates 1/3 of the City inspection and budget analysis annually.
Proposal for Consulting Services For Pavement Management Program
PROJECT UNDERSTANDING AND APPROACH
The Town of Apple Valley is interested in contracting professional services to update their current Pavement Management Program (PMP). The Public Works Department provides for development, design, construction, maintenance and management of Town-owned facilities. The Engineering Division provides for project development, design, coordination and construction of facilities in the public rightof-way. The pavement management program is a useful planning tool utilized by both departments in budgeting maintenance strategies, a resource to Town Council in PCI (rating) streets, and a database for attribute data of the pavement network.
The pavement network is comprised of
approximately 450 centerline miles of roadways.
The Town wants to collect infrastructure data
including pavement condition, striping types and
quantities, pavement legends, manholes, water
valves, ADA ramps, and missing curb & gutter
Each roadway type has different priorities,
materials, and maintenances.
Initially, Omnis will meet with Town staff to discuss the specific goals of the project as well as the project budget, anticipated schedule, funding or budget issues, maintenance strategies, coordination with adjacent projects, limits of work, available reports and/or record plans, previous discussions or planning, etc. Omnis will receive the work history, traffic index, structural section, cross-slopes, maintenance zones, and latest maintenance unit costs from the Town staff in either hard copy or electronic format. A review of the centerline shapefile and segmentation will be a part of the Quality Assurance process. The contact information of the Project Manager, Project Engineer, and Field Inspectors will be exchanged with Town staff.
The Project Manager will weekly contact the Town by phone, e-mail, or meeting if necessary, of the upcoming week’s work, work completed to date, any possible conflicts with a suggested solution, and submittals. Continued communication between the Project Manager and Town staff will be an important component in customizing the Planning Tool (MicroPAVER) to be utilized in a valuable manner for the Town.
Omnis will conduct Town-wide survey totaling 450 centerline miles of roadways collecting distress types (MicroPAVER allows 20 each AC & PCC), quantity, and severity. A verification of lengths, widths, and area adjustments will be updated. The survey will include collecting distress data based on the Army Corps of Engineering Standards established for MicroPAVER in accordance with ASTM D6433, update the current database records with any new attribute data, input newly constructed or acquired areas, and verify the established dynamic link with the Town’s GIS shapefiles.
Proposal for Consulting Services For Pavement Management Program An important part of this update process is to review the current segmentation to ensure the maintenance strategies compare to the policies established by Town Staff especially due to width changes, crossslope conflicts, or other concerns discovered in the field during the survey process. Omnis will create a suggested Segmentation Report of all roadways recommended for correction and review these segments with the Town. No modifications or changes will be made without prior written approval from the Town.
The survey will include attribute data within each
segment including but not limited to number of
manholes, number of water valves, existing
striping types and lengths, existing pavement
legends, number of ADA ramps, and missing
curb & gutter. Additional attribute data may be
identified and collected during initial meeting
discussions.
Historical data will be updated in the software’s Work tab. Recent capital improvements of similar work will be used for unit costs or construction costs. A decision tree shall identify the type of maintenance, rehabilitation, or replacement treatments required for every street segment and shall be agreed upon with Town staff.
Upon completion of field survey and database, Omnis’ Project Manager will meet with Town staff to discuss budget and maintenance goals. The budget scenarios can include all maintenances, be separated by maintenance type, and focused by maintenance zone. The possible maintenances will be review by Omnis Design group and discussed with the Town. We will look for possible design flaws in the MicroPAVER system, such as cross-slope conflicts, and will make adjustments to the budget scenarios.
Multiple budget analysis scenarios represented in the RFP will be generated and displayed GIS shapefiles to communicate accurate and complete graphical representation of scenario scopes. Omnis will submit a Draft Report to be reviewed by the Town. We will meet and discuss each component of the report. During this time, with the help of GIS Mapping Layouts, we can make adjustments to information or sections of the report at the suggestion of Town Staff. We will submit a Final Report, both bound and digital, a Final GIS Centerline Shapefile that will be linked to MicroPAVER, and the MicroPAVER database.
Upon completion of the project, the Town will be able to determine the present condition of pavement, develop a maintenance and rehabilitation schedule and budget, and obtain annual updated maintenance schedules. The information will be visualized through a dynamic link with the Town’s current GIS software. The resulting data will be compliant with Federal, State, and local funding programs. The final product will give the Town will have a valuable asset of the Pavement Network data.
Proposal for Consulting Services For Pavement Management Program Recent Project Contacts
OMNIS’ employees bring a team of experience to any project. Our professionalism and dedication is unsurpassed by any other consultant. The recent project level experience contacts in Pavement Management Systems is as follows:
Contact: Juan Robinson, Public Works, City of Victorville phone: 760-955-5211 email: [email protected]
448 centerline miles with GIS Link (2012, 2013, 2014, 2017, 2018, 2019) $38,000 per year Contact: Patsy Orozco, Public Works, City of San Fernando phone: 818-898-1224 email: [email protected] 50 centerline miles with GIS Link (2014, 2017) $13,000 per year Contact: Daniel Porras, Director of Public Works, City of Desert Hot Springs phone: 760-329-6411 email: [email protected]
125 centerline miles with GIS Link (2005, 2013, 2017) $32,000 per year Contact: Arthur Asaturyan, Public Works, City of Glendale phone: 818-548-3900 email: [email protected]
366 centerline miles with GIS Link (2010, 2015) $75,000 per year Contact: Bryan McKinney, Principal Engineer, City of La Quinta phone: 760-77-7075 email: [email protected]
128 centerline miles with GIS Link (2007, 2012, 2015) $38,000 per year Contact: Miguel Alveraz, Associate Engineer, City of Lawndale phone: 310-973-3265 email: [email protected]
45 centerline miles with GIS Link (2013, 2016) $13,000 per year Contact: Oscar Espinoza, Senior Civil Engineer, City of Coachella phone: 760-398-5744 email: [email protected]
109 centerline miles with GIS Link (2011, 2016) $30,000 per year Contact: Jim Hossley, Director of Public Works, City of Coos Bay, Oregon phone: 541-269-8918 email: [email protected]
67 centerline miles with GIS Link (2015) $25,000
Contact: Gladis Deras, Associate Engineer, City of Pico Rivera phone: 562-801-4351 email: [email protected]
144 centerline miles with GIS Link (2016) $43,000
Proposal for Consulting Services For Pavement Management Program
WORK PLAN
Scope of Work
Task 1 – Project Orientation
Prior to the start of field survey Omnis will meet with Town staff to discuss in detail the expectations for the project. This will include segmentation criteria, the extent of pavement survey (10%, 50%, or 100% sample), and the decision matrix required for the Town of Apple Valley.
Through these meetings, Omnis would need to receive the following information:
A Town map showing all public streets and alleyways within the town limit that are to be included in the survey.
All existing data, such as the current PMP database, street classifications, and the GIS dataset establishing the dynamic link.
The original construction date or last overlay information for all segments not current in the PMP database.
A review of the current PMP and PDA set-up will be necessary to begin the pavement condition survey. Once the PDA set-up is completed, a field survey will be conducted for each pavement segment. A visual inspection will be based on the discussed sample size reached at the Project Orientation meeting (Omnis recommends 100% sample size) Omnis will meet with the Town to discuss the results of the database review, explain options for adjustments, and finalize corrections within the database based on these findings and discussions with the Town Staff.
Task 2 – Status Reports / Meetings
Omnis will schedule meetings with the Town staff upon approximately 25% completion of the field survey. The Project Manager, Engineering Technician, and Town Staff will review the distress data collected to ensure that it is consistent with the Army Corps Field Distress Manuals. The Town’s expectations from the Project Orientation meeting will be verified and adjustments in the survey method will be made if necessary. A Field Inspection Report will be generated and will serve as the primary method for quality control of the data to be included in the final report. The Pavement Condition (Field Inspection) will recommence upon completion of this review process.
At 60% and/or 100% completion, Omnis will review the updated Field Inspection Report with Town staff to ensure that all streets have been inventoried and that the condition data is accurate. A random sampling, created by Omnis and/or Town staff, of street segments will be reviewed in the field. Omnis, the Engineering Technician, and Town staff will review the distresses collected from the random sampling as a group. A Quality Control Report will be prepared detailing errors found during the field
Proposal for Consulting Services For Pavement Management Program review, with proposed solutions for correcting the data. The Quality Control Report will be reviewed with the Town to ensure proper measures are taken for quality data for the Final Report.
Omnis will schedule a meeting with Town Staff to submit and review the Draft Report. The Town’s staff will have two weeks scheduled for review of the Draft Report.
Omnis will attend a Town Council Meeting to be determined by Town Staff and be prepared to make a presentation of the project to present the findings of the Final Report to upper management and Town Council which would include, but is not limited to, condition assessment, maintenance results, and/or a Microsoft Powerpoint if necessary.
Task 3 – Office Data Collection
Omnis will need the construction and maintenance records of roadway projects that the Town of Apple Valley has completed since the last Pavement Management Program Update or up to the previous five (5) years. This data collection will include the following for each infrastructure item, if available:
Construction or Acquisition Completion Dates
Unit Costs or Total Project Costs
Maintenance zone, if any
Functional classification (i.e. arterial, collector, local) for new roadways Structural section, if available
Traffic Index, if available
ADT and percent trucks, if available
Current improvement strategies and unit costs
Any other attribute data the Town Staff wants to store in the MicroPAVER dataset The maintenance history investigation and project costs will be an integral part in establishing the Pavement Condition Index for those streets that recently underwent rehabilitation.
Task 4 – Pavement Condition Surveys Field Data Collection MicroPAVER can generate condition assessment using a 10% sample that is representative of the entire segment length. An experienced inspector is required for this methodology to establish an accurate estimate of maintenance and rehabilitation costs. For repeatable reasons, Omnis will conduct 100% survey sampling. Surveys will include the following attribute data:
Name of street
From / To limits of each segment will be reviewed and adjusted Length of section
Width of section
Additional Areas
Number of travel lanes
Proposal for Consulting Services For Pavement Management Program Verification of existing edge of pavement
Median type and quantity
Surface type, such as AC, PCC, Gravel, or Dirt
Roadway classifications (Arterial, Collector, or Residential) Omnis will collect and record pavement distress data identifying the type of distress, the severity of distress, and the quantity of the distress. The distress data will be collected using a visual method. This method is repeatable and does not require expensive equipment. Visual inspections are greatly affected by the relative sun angle and direction of viewing. Omnis inspectors will view the pavement from more than one direction to assure of accurate distress collection.
Condition Data
The methodology for collecting pavement
distresses that will be utilized is the
MicroPAVER standards created by the Army
Corps of Engineers and are in accordance with
ASTM D6433. This standard includes distress
definition, severity types, and quantity aspects
of collecting field data. Omnis Incorporated
will collect the distresses determined based
upon discussions with Town staff at the Project
Orientation (recommended 20 types).
Work conditions, maintenance, and
development may have improved segments
since the last program update and may need to
be adjusted.
An important part of this update process is to review the current segmentation to ensure the maintenance strategies compare to the policies established by Town Staff especially due to width changes, crossslope conflicts, or other concerns discovered in the field during the survey process. Omnis will create a Segmentation Report of all roadways recommended for correction, review these segments with the Town, and make any corrections and re-inspect the area only requested by the Town Staff.
Upon completion of the project, the Town will be able to determine the present condition of pavement, develop a maintenance and rehabilitation schedule, and obtain annual updated maintenance schedules.
The information will be utilized through a dynamic link with the Town’s current GIS software. The resulting data will be compliant with Federal, State, and local funding programs.
Omnis will schedule meetings with the Town staff upon approximately 10% completion of the field survey. The Project Manager, Lead Inspector, and Town Staff will review the distress data collected to ensure that it is consistent with the Army Corps Field Distress Manuals. The Town’s expectations will
Proposal for Consulting Services For Pavement Management Program be verified and adjustments in the survey method will be made if necessary. A Field Inspection Quality Assurance Report will be generated and will serve as the primary method for quality control of the data to be included in the final report. The Pavement Condition (Field Inspection) will recommence upon completion of this review process.
At 25% completion, Omnis will review the updated Field Inspection Quality Assurance Report with Town staff to ensure that all streets have been inventoried and that the condition data is accurate. A random sampling, created by Omnis and/or Town staff, of street segments will be reviewed in the field.
Omnis, the Engineering Technician, and Town staff will review the distresses collected from the random sampling as a group. A Quality Control Report will be prepared detailing errors found during the field review, with proposed solutions for correcting the data. The Quality Control Report will be reviewed with the Town to ensure proper measures are taken for quality data for the Final Report.
At 65% completion, Omnis will meet with the Town to review any issues or concerns observed in the field. Segmentation issues will be presented and solutions suggested. No segment will be changed without the written approval from the Town. At 100% completion, Omnis will submit a Pavement Condition Index (PCI) Report to the Town. It will contain all segments within the database and their new updated Condition Rating. The Town will review the PCI Report and a Final PCI Report will be in the Final Report alphabetically and descending ratings.
MicroPAVER allows for the collection of up to 20 distress types per ASTM D6433-11.
Example of Alligator Cracking
Task 5 – Customize Database
Omnis will review the current database to determine if any new attribute fields need to be created.
Omnis will meet with Town staff to collect the construction and maintenance records of roadway projects that the Town of Apple Valley has completed since the last Pavement Management Program Update. The data collection will include the following for each infrastructure item, if available:
Name, limits, and GIS ID
Pavement Width and Pavement Width Changes
Segment Length
Functional classification (i.e. arterial, collector, local) for new roadways
Proposal for Consulting Services For Pavement Management Program Pavement Type
Structural section, if available
Number of Lanes
Construction or Acquisition Completion Dates
Unit Costs or Total Project Costs
Current improvement strategies and unit costs
Any other attribute data the Town Staff wants to store in the MicroPAVER dataset Local Street Preventative Maintenance Date
Pavement treatment data
Project number in M&R Section
Total Area or Number of slabs.
Number of ADA Ramps
Number of Manholes
Number of Water Valves
Striping Type/Quantity
Pavement Markings
Missing Curb & Gutter
Our staff will create additional fields for data within the MicroPAVER database for any of the above attribute data that is not currently in the database. We will be adjusting segmentation based on roadway condition changes such as pavement type, roadway width adjustment, or conditions encountered by our inspection team.
The maintenance history investigation and project costs will be an integral part in establishing the Pavement Condition Index for those streets that recently underwent rehabilitation.
Deliverables:
Updated MicroPAVER database.
Inspection sheets (Hard copies) if requested
Task 6 – Strategies / Budgetary Analysis
Following review of the pavement condition inventory data, the various repair/rehabilitation strategies will be discussed. Omnis will review the Town’s existing repair and rehabilitation strategies, and assist the Town with development of the most cost effective preventative maintenance, repair, and rehabilitation strategies. These strategies may include the use of chip seals, cape seals, slurry seals and overlays, based on the condition of the "maintenance sections", the expected improvement in pavement condition and life cycle extension that would result, and the unit cost of each alternative.
Proposal for Consulting Services For Pavement Management Program The strategies will be developed based on road class, type of surface and specific needs of the Town.
This will ensure that the recommended strategies are based upon the selection of appropriate activities, unit costs, and life cycles for the Town. A list of all maintenance and repair work completed within the past four (4) years will be provided by the Town in Task 1 and updated into the database in Task 3. The Town will also provide recent project construction costs and Omnis will provide a unit cost report for each maintenance required in the Final Report. Omnis will perform budget scenarios to develop a cost effective maintenance program. Unit costs will be calculated using resent Capital Improvements completed in the area. A final unit cost for each item will be submitted and approved by the Town Budget Analysis will include scenarios of unlimited budget, current Town budget, and a recommended budget. These scenarios will help Town Staff prioritize rehabilitation projects and establish a backlog of maintenance of needs that will need to be addressed in future plans.
Omnis will meet with Town Staff to establish treatment types for the M&R decision tree. This will include type of maintenance, rehabilitation, or replacement treatments required for each pavement segment. During the production and review of these scenarios additional budgets may be necessary for a better understanding of the asphalt deterioration curve, budgeting, and/or scheduling. Scenarios may change in the future and adjustments may be requested by the Town Staff.
Proposal for Consulting Services For Pavement Management Program Task 7 – Report Preparation
The Draft Report submittal will provide an engineering discussion with the priority listings of roadways with the cost benefit analysis. The purpose of the Draft Report is to give the Town Staff an opportunity to understand how the data is utilized and presented. Multiple scenarios may be necessary to produce the final product desired by the Town Staff. The budget analysis prepared in Draft Report may or may not be a part of the Final Report. Omnis will provide an engineering discussion for priorities and cost analysis scenarios in determining the order and maintenance of street rehabilitation projects. Funding sources may require different quadrants and/or roadway designations.
The Pavement Management Program Report will provide a summary of the findings from the condition survey with the corresponding recommendations for the implementation of the most cost effective maintenance program. To establish the final personalized product, Omnis is prepared to run numerous scenarios. It is important for the Town and Omnis to generate the program that is right for the Town of Apple Valley.
The report will provide the Town with the following information:
An executive summary outlining the
completed project
Introduction
Purpose statement for the Pavement
Management Program with goals and
objectives
Methodologies utilized for field
survey and budget analysis
Current Network replacement value by classification
Current pavement conditions (PCI) from best to worst in tabular form Current pavement conditions (PCI) in alphabetical order Current pavement conditions (PCI) by maintenance districts Condition distribution by Functional Class
MicroPAVER’s latest version program settings
Various budget scenarios for maintenance and repair projects including the development of an unlimited, current, and recommended funding programs
Exhibit showing existing PCI with From/To limits, length, lanes, and type of pavement Project schedules and associated budgets (adjusted for inflation based on Town criteria) for a Capital Improvement Program, over a 5 year period, including slurry seal, asphalt overlay, and street reconstruction using the Town’s current and projected budgets Analysis that allows the Town to measure and understand the impact of cost on deferred maintenance
GIS Exhibits if Tasked
Present PCI Ratings and expected PCI Ratings after completion of developed 7 year work program
Proposal for Consulting Services For Pavement Management Program Omnis will prepare a list of street-network needs and update the MicroPAVER program. The findings will be included in the Final Report.
Omnis will provide a Final Report that shall include methodologies, findings, conditions, recommendations, and mapping presented in a single comprehensive document.
Deliverable: Three (3) copies for Town Staff. Electronic copy (pdf format) on CD or FlashDrive Presentation to the Town Council (Optional)
Omnis will be available to provide a Powerpoint presentation to the Town Council based on the results of the project with findings and mapping.
Executive Summary.
Overall Conditions
Prediction Models
Results & Conclusions
Task 8 – GIS Linkage and Mapping
Omnis will use the Town shapefile’s current unique identifier if available. The completed link will allow the Town to display street maintenance and planning information in the MicroPAVER system on the Town’s GIS system.
Omnis will adjust Mapping segmentation to be
added/deleted/combined from the database currently provided by the Town and/or discovered and discussed from Tasks 2 and 3.
Omnis will, at the minimum, provide exhibit maps for the following:
1. PCI Ranges Map (Conditions Map)
2. All Scenarios required by the Town as a part of the Draft and Final Report
3. Additional requested mapping
Deliverable: Completed ArcVIEW shape file
Proposal for Consulting Services For Pavement Management Program Task 9 – Training
Omnis will provide the Town of Apple Valley’s staff training on field review, software, and budget analysis. The training can be broken into 4 half days, 2 days, or any combination that is suitable for the Town. Field survey training can be conducted on any roadway close to the Town Hall that has little traffic with weather permitting and scheduled by Town Staff.
Task 10 – Support Services (Optional)
Omnis will be available to create additional budget scenarios and reporting of alternatives on a specific group or area identifying needed treatment. These additional scenarios may include regrouping sections or utilizing partial sections as an example. Omnis supports the product submitted. Reports will include cost estimates and mapping.
Other infrastructure data collection including sign inventory, sidewalk displacement survey, ADA compliance survey, street lighting inventory, traffic signal inventory, GASB Statement 34, CIP inspection services, Engineering design, and construction management are available at an additional cost. Proposal will be provided upon request.
Proposal for Consulting Services For Pavement Management Program Town of Apple Valley
Estimated
Task Description Duration 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Task 1 Project Orientation 1 day
Task 2 Status Reports / Meetings periodic
Task 3 Office Data Collection 2 Weeks
Task 4 Field Data Collection 12 Weeks
Task 5 Develop Database 10 Weeks
Task 6 Strategies/Budgets 1 Week
Task 7 Report Preparation 2 Weeks
Task 8 GIS Dynamic Link 4 Weeks
Task 9 Training 2 Days
City Staff Reviews 2-4 Weeks
Project Schedule
Pavement Management
Calendar Weeks
PROJECT SCHEDULE
Omnis proposes a nineteen (19) week schedule that does include a two week City Staff review time for the Draft Report and Final Report. Unforeseen weather may delay the Field Data Collection task. The submitted schedule is typical however additional staff may be assigned to meet any requested completion date. Omnis will submit adjusted schedules when necessary.
Proposal for Consulting Services For Pavement Management Program
PROJECT FEE
Description
Project
Manager
Project
Engineer
Inspector /
Technician Admin
Total by
Task
Phase 1 $135/hr $135/hr $80/hr $50/hr
Task 1 Project Orientation 4 2 $600
Task 2 Status Reports / Meetings 24 2 4 8 $4,200
Task 3 Office Data Collection 16 40 20 $6,400
Task 4 Field Data Collection 40 500 40 $47,400
Task 5 Develop/Update Database 40 8 400 $38,500
Task 6 Stategies/Budget Analysis 40 16 $7,600
Task 7 Report Preparation 80 16 40 40 $18,200
Task 8 GIS Dynamic Link 40 160 40 $20,200
Task 9 Training 24 8 $3,600
Total Hours 308 1144 158
Not-to- Exceed Total $146,700
Town of Apple Valley
Pavement Management Program Update
Costs Proposal by Task
Scope of Work
Town Council Agenda Report
Date: January 25, 2022
To: Honorable Mayor and Town Council
Subject: CLOSED SESSION
From: Douglas Robertson, Town Manager
Submitted by: Douglas Robertson, Town Manager
Town Manager
Budgeted Item: Yes No N/A
A. Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation pursuant to Paragraph (2) of subdivision (d) of Section 54956.9: one or more potential cases.
B. Conference with Legal Counsel – Anticipated Litigation – Initiation of litigation pursuant to Paragraph (4) of subdivision (d) of Section 54956.9: one or more potential cases.
C. Conference with Real Property Negotiators – Pursuant to Government Code.
Section 54956.8. Property: Apple Valley Ranchos Water Company (now Liberty Utilities (Apple Valley Ranchos Water) Corp.); Authority Negotiator: Town Manager; Negotiating Parties: Liberty Utilities Co., Liberty WWH, Inc., Algonquin Power & Utilities Corp., Park Water Company, Western Water Holdings LLC, Tony Penna, General Manager, Apple Valley Ranchos Water Company; Under Negotiation: Price and Terms of Payment.
D. Conference with Legal Counsel – Existing Litigation – Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9, Case No.:
CIVDS1600180 – Town of Apple Valley vs. Apple Valley Ranchos Water Company Et Al.