Council - Regular Meeting - August 22, 2023
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Don Moenich, New Hope Community Church Apple Valley
2.2 Pledge of Allegiance
2.3 Presentations
2.3.1 Apple Valley Rotary Club Presentation, Dan Harley - Rotary Club President
2.3.2 CalPERS presentation, Sydnie Harris - Finance Director.
3. Public Comments
4. Councilmember Committee/Commission/Community Participation
1. Boards 2023-2024.pdf
Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting. Councilmembers may also make brief reports on their community participation. No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - September 12, 2023 - Council Chambers Regular Session at 6:30 p.m
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1-6.13 as recommended.
6.1 APPROVAL OF MINUTES
1. Minutes for August 8, 2023.pdf
2. Post-Meeting Minutes - CC-RM_Jul25_2023 - English.pdf That the Town Council approve the subject minutes as part of the consent agenda.
6.2 JULY 2023 COMMERCIAL WARRANTS AND WIRE TRANSFER SCHEDULES
1. July 2023 Commercial Warrants.pdf
2. Commercial Warrants 07-2023.pdf
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 JULY 2023 PAYROLL/BENEFITS WARRANTS SCHEDULE
1. July 2023 Payroll Warrants.pdf
That the Town Council receive, ratify and file the payroll/benefits warrants as presented.
6.4 APPROVE RESOLUTION NO. 2023-29 AMENDING THE RECORDS RETENTION SCHEDULE FOR THE TOWN OF APPLE VALLEY, AUTHORIZING APPROPRIATE DOCUMENT DESTRUCTION
1. Retention Schedule.pdf
2. Retention Schedule Resolution.pdf
3. TOWN OF APPLE VALLEY RETENTION SCHEDULE 2023 FINAL.pdf That the Town Council approve and adopt Resolution No. 2023-29, amending the Records Retention Schedule for the Town of Apple Valley, authorizing appropriate destruction of records if consistent with the Records Retention Schedule.
6.5 APPROVE PURCHASE OF COMPACT UTILITY TRACTOR
1. Approve Purchase of Compact Utility Tractor.pdf
2. Sourcewell Quote from RDO Agriculture Equipment Co Revised 8-8-23.pdf Approve purchase of a John Deere 4066R Compact Utility Tractor from RDO Agriculture Equipment Co in the amount of $60,561.74.
6.6 APPROVE PURCHASE OF MOWER, AERIFIER AND UTILITY CARTS
1. Approve Purchase of Mower, Aerifier and Utility Carts.pdf
2. Sourcewell Quote from Turf Star Western Revised 8-3-23.pdf
3. Budget Amendment Request Form.pdf
Approve purchase of a Toro Groundsmaster 4700 Mower, Toro ProCore 648S Aerifier and three Toro Workman MDX Utility Carts from Turf Star Western in the amount of $200,283.78 and approve the associated budget amendment.
6.7 APPROVE PURCHASE OF SUPERIOR BROOM DT74J
1. Approve Purchase of Superior Broom DT74J.pdf
2. Sourcewell Quote from RDO Equipment Co.pdf
Approve purchase of a Superior Broom DT74J from RDO Equipment Co. in the amount of $97,086.24.
6.8 APPROVE PURCHASE OF LARGE HOSE REEL TRAILER
1. Approve Purchase of Large Hose Reel Trailer.pdf
2. Quote from Hose Solutions Inc.pdf
3. Quote from Hydro Engineering.pdf
4. Quote from West Coast Safety Supply Inc.pdf
Approve purchase of a large hose reel trailer from Hose Solutions, Inc. in the amount of $111,974.88.
6.9 PURCHASE OF MICROSOFT SOFTWARE AND LICENSING
1. PURCHASE OF MICROSOFT SOFTWARE AND LICENSING.pdf
2. A - Quote - Apple Valley - EA Renewal - 7-12-23.pdf
3. B - Apple Valley EA EnrollmentForm.pdf
4. C - Town of Apple Valley Final EA Renewal PSF 1353368.003 07102023.pdf
5. D - Apple Valley W29 Sub250 Amendment.pdf
6. E - Town of Apple Valley M97.pdf
7. F - Apple Valley EA SignForm.pdf
Approve the purchase of Microsoft Enterprise Software Licensing in the amount of $80,675.66 per year for a term of three (3) years and authorize the Town Manager or designee to execute appropriate agreements and documentation including a Master Purchase Agreement.
6.10 ADOPT 2023-2028 MEASURE I 5 YEAR PLAN
1. Adopt 2023-2028 Measure I Five Year Plan.pdf
2. 2023-2028 MICIP Resolution.pdf
3. 2024-2028 CIP_Report.pdf
That the Town Council Approve FY 2023/2024 through 2027/2028 Measure I 5-year Plan; and Adopt Resolution No. 2023-28 - “A Resolution of the Town Council of the Town of Apple Valley, State of California, Adopting the Measure I Five Year Capital Improvement Program.”
6.11 APPROVE ADDENDUM NO. 1 TO VERDE DESIGN'S PROFESSIONAL SERVICES AGREEMENT
1. Approve Amendment No. 1 to Verde Design's Professional Services Agreement.pdf
2. 2023.07.18 Pahute Road Widening ASR.pdf
3. Amendment No. 1 - Verde Design.pdf
4. Budget Amendment No. 1.pdf
Approve Addendum No. 1 to Verde Design’s Professional Services Agreement for the Joseph McConnell Jr., USAF Park project Approve Budget Amendment No. 1 allocating $60,000 from Measure I to cover Addendum No. 1 and additional Engineering Department staff time
6.12 ACCEPT THE FINAL MAP FOR PARCEL MAP NO. 20172
1. ACCEPT THE FINAL MAP FOR PARCEL MAP NO. 20172 .pdf
It is recommended that Town Council accept the final map for Parcel Map No. 20172.
6.13 A RESOLUTION DELEGATING AUTHORITY TO THE TOWN MANAGER OF THE TOWN OF APPLE VALLEY TO ACT ON BEHALF OF THE TOWN OF APPLE VALLEY AND JOIN THE PUBLIC RISK INNOVATION, SOLUTIONS AND MANAGEMENT (PRISM) MEMBER DIRECTED POOL
1. PRISM Public Entity Resolution.pdf
2. A_PRISM Public Entity_Resolution_Delegation of Authority.pdf
3. B_DHMO Options.pdf
4. C_DPPO Options.pdf
5. D_EyeMed Vision.pdf
6. E_BasicLife_ADD Options.pdf
7. F_Voluntary Life_ADD Options.pdf
8. G_STD Options.pdf
9. H_LTD Options.pdf
Approve Resolution No. 2023-30, A Resolution delegating authority to the Town Manager of the Town of Apple Valley to act on behalf of the Town of Apple Valley and join the Public Risk Innovation, Solutions and Management (PRISM) member directed pool.
7. Public Hearings
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Recommended Motion:
To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:
11.1 CLOSED SESSION
1. Closed Session August 22, 2023.pdf
A. Conference with Legal Counsel – Anticipated Litigation – Initiation of litigation pursuant to Paragraph (4) of subdivision (d) of Section 54956.9: one or more potential cases.
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.