APPLE VALLEY TOWN COUNCIL
AGENDA
Tuesday, October 10, 2023, 6:30 p.m.
Council Chamber
PLEASE SILENCE CELL PHONES UPON ENTERING THE CHAMBER
THIS MEETING IS BROADCAST LIVE AND VIEWABLE ON FRONTIER CHANNEL 29 OR CHARTER SPECTRUM CHANNEL 186 AND LIVE STREAMED ONLINE AT HTTPS://APPLEVALLEY.TV. THE TOWN OF APPLE VALLEY SUPPORTS PUBLIC COMMENTS
FOR INDIVIDUALS NOT PHYSICALLY PRESENT AND STILL WISHING TO MAKE PUBLIC COMMENTS. PLEASE EMAIL YOUR COMMENT TO [email protected].
COMMENTS SHOULD BE SUBMITTED BY 12:00 P.M. ON THE MEETING DATE TO BE INCLUDED IN THE RECORD.
The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.
This is an agenda for the scheduled meeting of the Town of Apple Valley.
This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.
Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.
In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.
Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.
No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the Town Council/Redevelopment Agency or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3.
When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.
Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.
The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.
Pages
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Jon Epting - Desert Springs Church
2.2 Pledge of Allegiance
2.3 Presentations
SB-54 Solid Waste: Reporting, Packaging, and Plastic Food Service Ware Update - Edwin Alonzo, Enviromental Programs Coordinator.
3. Public Comments
4. Councilmember Committee/Commission/Community Participation 5 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - October 24, 2023 - Council Chambers Regular Session at 6:30 p.m
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1-6.8 as recommended.
6.1 APPROVAL OF MINUTES 7
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 SEPTEMBER 2023 COMMERCIAL WARRANTS AND WIRE
TRANSFER SCHEDULES
14 That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 SEPTEMBER 2023 PAYROLL/BENEFITS WARRANTS SCHEDULE 27 That the Town Council receive, ratify and file the payroll/benefits warrants as presented.
6.4 AWARD A PROFESSIONAL SERVICES AGREEMENT TO FEHR AND PEERS, FOR THE TOWN’S CIRCULATION ELEMENT UPDATE
29 That the Town Council award a Professional Services
Agreement to Fehr and Peers for the Town’s Circulation Element Update in the amount of $189,000 subject to "Approval as to Form" by the Town Attorney and "Approval as to Content" by the Town Manager.
A.
Approve Budget Amendment Request to supplement the
$150,000 budgeted item with an additional $39,000 from
unprogrammed Traffic Impact Fee funds to cover potential optional items as listed in Fehr and Peers’ proposal.
B.
6.5 AWARD COLD MIX OVERLAY 2023 PROJECT 60
That the Town Council:
Review and approve the bid documents for the Cold Mix Overlay 2023 Project (“Project”); and
A.
Award a contract to Calmex Engineering, Inc. for the Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.
B.
6.6 ACCEPTANCE OF WORK FOR THE MICROSURFACE 2023 PROJECT 64 Accept the work completed by VSS International as part of the Microsurface 2023 project for a total contract cost of
$472,737.00.
A.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
B.
Direct the Director of Finance to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
C.
6.7 FEE WAIVER FOR NO DRUGS AMERICA 70
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fees of $1276.00.
6.8 ADDITIONAL KENNELS 73
Approve purchase of a 14 x 54 Manufactured Commercial Dog Kennel from Horizon Structures in the amount of $133,700.00 plus an estimated $40,110.00 for taxes and utility hookups.
7. Public Hearings
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.
TOWN OF APPLE VALLEY
TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS
CITIZEN ADVISORY COMMITTEES
HISTORICAL ADVISORY COMMITTEE (HAC)
Mayor Pro Tem Cusack
Meets every 2nd Tuesday of each month at 9:00 a.m.,
(location may vary)
SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.
TRAFFIC ADVISORY COMMITTEE (TAC)
Mayor Nassif
As needed.
Town Council Chambers
TOWN PERSONNEL COMMITTEE
Mayor Nassif
Council Member Bishop
Meets as Needed
PARK AND RECREATION ADVISORY COMMITTEE
Mayor Nassif
Council Member Emick
AD HOC COMMITTEES
APPLE VALLEY ROAD AD HOC COMMITTEE
Mayor Nassif
VILLAGE MERCHANTS AD HOC COMMITTEE
Council Member Emick
SINGLE-FAMILY RESIDENTIAL DESIGN CRITERIA
AD-HOC COMMITTEE
Council Member Art Bishop
Council Member Kari Leon
AGENCY - BOARDS/COMMITTEES &
COMMISSIONS
CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY (CJPIA)
Mayor Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.
CAL CITIES/DESERT MOUNTAIN DIVISION (DMD)
Mayor Nassif- Voting Delegate
Council Member Bishop – Alternate
Meets as needed, rotating cities.
MOJAVE DESERT AIR QUALITY MANAGEMENT
DISTRICT (MDAQMD)
Council Member Leon-– Delegate
Council Member Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville
MOJAVE DESERT AND MOUNTAIN RECYCLING
AUTHORITY
Mayor Pro-Tem Cusack – Delegate
Council Member Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville
SAN BERNARDINO COUNTY TRANSPORTATION
AUTHORITY (SBCTA)
Council Member Bishop - Board Member
Mayor Pro-Tem Cusack – Alternate
Meets 2nd Wednesday of each month at 9:00 a.m.,
I10/I15 Corridor meets 2nd Thursday at 10:00 a.m.
1170 West 3rd St.
San Bernardino
SOLID WASTE ADVISORY TASK FORCE (SWAT)
Mayor Pro-Tem Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.
Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland
VICTOR VALLEY ECONOMIC DEVELOPMENT
AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Council Member Emick – Commissioner
Council Member Bishop – Alternate
Meets every 2nd Wednesday of each quarter at 5:00
p.m., SCLA
VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Council Member Emick – Representative
Council Member Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall
VICTOR VALLEY WASTE WATER RECLAMATION
AUTHORITY (VVWRA)
Mayor Nassif – Commissioner
Council Member Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.
VVWRA Offices
GREATER HIGH DESERT CHAMBERS
GOVERNMENTAL RELATIONS COMMITTEE
Council Member Bishop – Representative
Mayor Pro-Tem Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES
From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Director of Government Services/Town Clerk Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.
SUMMARY:
A. Regular Meeting September 26, 2023
1 Apple Valley Town Council
MINUTES
September 26, 2023, 6:30 p.m.
Council Chamber
Members Present: Mayor Scott Nassif
Mayor Pro Tem Larry Cusack
Council Member Art Bishop
Council Member Curt Emick
Council Member Kari Leon
_____________________________________________________________________
1. Call to Order
Mayor Nassif called to order the regular session of the Apple Valley Town Council at 6:30 p.m.
2. Opening Ceremonies
2.1 Invocation
Pastor Green - Way of the Cross
2.2 Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Cusack.
2.3 Presentations
3. Public Comments
Richard Rorex, Apple Valley, commented on the number of trees that he has on his property to assist with the carbon footprint in California. He recommended all residents continue to plant more trees for the betterment of the community.
4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
2 Council Member Emick commented on committee meetings and events that he attended.
Council Member Leon commented on committee meetings and events that she attended.
Council Member Bishop commented on committee meetings and events that he attended.
Mayor Pro-Tem Cusack commented on committee meetings and events that he attended.
Mayor Nassif commented on committee meetings and events that he attended.
5. Town Council Announcements
5.1 Suggested items for next Agenda
Mayor Nassif commented on the restricted use of recycled water in our parks. He recommended a presentation be given providing an update on our parks in the community, including a possible update from Victor Valley Wastewater Reclamation Authority (VVWRA).
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - October 10, 2023 - Council Chambers Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
Mayor Pro Tem Cusack stated that he would be abstaining from voting on the minutes since he was absent from the meeting.
Motion by: Council Member Emick
Seconded by: Council Member Leon
To approve the Consent Calendar items numbered 6.1-6.3 as recommended, with Mayor Pro Tem Cusack abstaining from voting on Agenda Item Number 6.1.
Yes (5): Mayor Nassif, Mayor Pro Tem Cusack, Council Member Bishop, Council Member Emick, and Council Member Leon (Mayor Pro Tem Cusack abstained from voting on Agenda Item 6.1).
Carried (5 to 0)
3 6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 ACCEPTANCE OF WORK FOR JAMES WOODY PARK RESTROOM
REPLACEMENT PROJECT AND APPROVE BUDGET AMENDMENT
NO. 2023-02
A. Accept the work completed by Hitt Construction Company, Inc. as part of the James Woody Park Restroom Replacement project for a total contract cost of $240,325.00.
B. Direct the Town Clerk to file the Notice of Completion for the contract work.
C. Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
D. Approve Budget Amendment No. 2023-02 allocating $50,000 from Quimby Funds to cover additional work being completed at James Woody Park.
6.3 2024 THROUGH 2029 CAPITAL PROJECT NEEDS ANALYSIS
A. Approve Fiscal Year 2024/2025 through 2028/2029 Capital Project Needs Analysis
B. Adopt Resolution No 2023-32, Adopting the Measure I Five Year Capital Project Needs Analysis
7. Public Hearings
7.1 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF APPLE
VALLEY, CALIFORNIA, AMENDING AND ESTABLISHING SPECIFIED
FEES FOR TOWN SERVICES
Adopt Resolution No. 2022-33 a Resolution of the Town Council of the Town of Apple Valley, California, amending and establishing specified fees for Town services for Fiscal Year 2022-2023.
Mayor Nassif opened the public hearing at 6:58 p.m.
Doug Robertson, Town Manager, presented the staff report as filed with the Town Clerk.
4 There being no requests to speak, Mayor Nassif closed the public hearing at 7:02 p.m.
Motion by: Council Member Leon
Seconded by: Mayor Pro Tem Cusack
Adopt Resolution No. 2022-33 a Resolution of the Town Council of the Town of Apple Valley, California, amending and establishing specified fees for Town services for Fiscal Year 2022-2023.
Yes (5): Mayor Nassif, Mayor Pro Tem Cusack, Council Member Bishop, Council Member Emick, and Council Member Leon
Carried (5 to 0)
7.2 DRAFT PY 2022-2023 CONSOLIDATED ANNUAL PERFORMANACE
EVALUATION REPORT (CAPER)
It is recommended that the Town Council:
A. Conduct a public hearing and accept public testimony on the Program Year (PY) 2022-2023 Consolidated Annual Performance Evaluation Report (CAPER).
B. Approve the PY 2022-2023 CAPER.
C. Authorize the Town Manager or his designee to submit the PY 2022-2023 CAPER to the U.S. Department of Housing and Urban Development (HUD), along with any public testimony and changes thereto as directed by the Town Council.
Mayor Nassif opened the public hearing at 7:02 p.m.
Silvia Urenda, Housing and Community Development Manager, presented the staff report as filed with the Town Clerk.
There being no requests to speak, Mayor Nassif closed the public hearing at 7:04 p.m.
Motion by: Mayor Pro Tem Cusack
Seconded by: Council Member Leon
1. Conduct a public hearing and accept public testimony on the Program Year (PY) 2022-2023 Consolidated Annual Performance Evaluation Report (CAPER).
2. Approve the PY 2022-2023 CAPER.
5 3. Authorize the Town Manager or his designee to submit the PY 2022-2023 CAPER to the U.S. Department of Housing and Urban Development (HUD), along with any public testimony and changes thereto as directed by the Town Council.
Yes (5): Mayor Nassif, Mayor Pro Tem Cusack, Council Member Bishop, Council Member Emick, and Council Member Leon
Carried (5 to 0)
8. Business of the Council
8.1 APPROVAL TO EXECUTE AGREEMENTS RELATED TO THE APPLE
VALLEY POWER CHOICE SOLAR AND BATTERY RESIDENTIAL
PROGRAM
That the Town Council grant to the Town Manager, or his designees, the power and authority to execute all contracts and make any nonsubstantive changes related to the Apple Valley Power Choice Solar and Battery Residential Program.
Guy Eisenbrey, Director of Municipal Services, presented the staff report as filed with the Town Clerk.
Stephen Pollock, Lunar Energy, presented a PowerPoint Presentation on Distributed Microgrids.
The Town Council members each asked questions about the PowerPoint presentation and questions concerning the installation and maintenance process.
Motion by: Council Member Emick
Seconded by: Council Member Leon
That the Town Council grant to the Town Manager, or his designees, the power and authority to execute all contracts and make any nonsubstantive changes related to the Apple Valley Power Choice Solar and Battery Residential Program.
Yes (5): Mayor Nassif, Mayor Pro Tem Cusack, Council Member Bishop, Council Member Emick, and Council Member Leon
Carried (5 to 0)
6 9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
Doug Robertson, Town Manager, provided a brief legislative update, followed by an update of current events, upcoming events and activities in the Town of Apple Valley.
11. Closed Session
Motion by: Mayor Nassif
Seconded by: Council Member Emick
To Adjourn the regular meeting to move into Closed Session at 8:09 p.m. to discuss the following:
Carried Unanimously
11.1 CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case.
Upon returning from Closed Session at 8:46 p.m., Mayor Nassif announced that there was no reportable action taken.
12. Adjournment
To adjourn the meeting of the Apple Valley Town Council at 8:46 p.m.
Carried Unanimously
Scott Nassif, Mayor La Vonda M. Pearson, Town Clerk
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: SEPTEMBER 2023 COMMERCIAL WARRANTS AND WIRE
TRANSFER SCHEDULES
From: Douglas Robertson, Town Manager
Submitted by: Margaret DeMauro, Interim Finance Manager Finance
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
BACKGROUND
Pursuant to the Town’s Municipal Code the attached demands were presented by the departments, audited by the Finance Department and subsequent warrants/wire transfers were issued. All were found to be in conformity to Town policies and procedures and funds were budgeted or available to pay said demands. List of commercial warrants and wire transfers are now being presented to Council for approval.
SUMMARY
Commercial warrants were issued from September 1 through September 30, 2023 in the amount of $5,902,074.57 covering issued warrant #’s 163586 – 163926. Also, wire transfers were made from September 1 through September 30, 2023 in the amount of $0.
The claims and/or demands covered by the attached list of warrants and wire transfers were audited as to the accuracy and availability of funds for payment thereof and said claims and/or demands are accurate, and the funds were available for payment thereof.
FISCAL IMPACT
341 Commercial Warrants were issued in the amount of $5,902,074.57 0 Wire Transfer payments were issued in the amount of $0
ATTACHMENTS
A. September Commerical Warrants
Check # Date Vendor Description Check Total
163586 09/05/2023 003519 APPLE VALLEY VILLAGE PBID ASSN FY 23/24 PBID OPERATIONAL AND
CAPITAL EXPENSES
165,811.00
163587 09/05/2023 NEM CASH OUT NEM CASH OUT 198.16
163588 09/06/2023 023464 YENEFEER CID MILEAGE REIMBURSEMENT ON
INSPECTIONS
246.90
163589 09/06/2023 VOIDED VOIDED 0.00
163590 09/06/2023 000520 IMPERIAL SPRINKLER SUPPLY GROUNDS IRRIGATION SUPPLIES 286.42 163591 09/06/2023 NEM CASH OUT NEM CASH OUT 270.06
163592 09/06/2023 008201 ABF PRINTS, INC. AVCE MAILING 553.60 163593 09/06/2023 028602 ELIZABETH AGUILAR REFUND FOR OVERNIGHT POOL PARTY 20.00 163594 09/06/2023 ADOPTION REFUND ADOPTION REFUND 95.50 163595 09/06/2023 000154 APPLE VALLEY COMMUNICATION INC AV COM - SERVICE CALL ON MOTION
DETECTOR AT AMC
274.82
163596 09/06/2023 002623 APPLE VALLEY LAWNMOWER GROUNDS MAINTENANCE SUPPLIES 129.84 163597 09/06/2023 001864 APPLE VALLEY TIRE #116 FLAT REPAIR 867.49 163598 09/06/2023 023179 ARCHITERRA INC HILLTOP HOUSE PO 2122-000034 550.00 163599 09/06/2023 000150 AVCOM SERVICES INC. AV COM - ANSWERING SERVICE - SEPT 513.80 163600 09/06/2023 023051 BANNER BANK ESCROW NO: 2007 4,109.77 163601 09/06/2023 000192 BATTERY MART AQUATIC CENTER ALARM PANEL
BATTERIES
83.83 163602 09/06/2023 000193 RICHARD BATTISTA GRAFFITIT REMOVAL AT PARK
RESTROOM
1,819.50
163603 09/06/2023 002298 BEAR VALLEY ANIMAL HOSPITAL S/N 4,266.19 163604 09/06/2023 000197 BEAR VALLEY PARTY RENTALS TASTE OF THE TOWN RENTALS 422.44 163605 09/06/2023 003649 BECK OIL INC. CARDLOCK FUEL S/WW SPLIT 1,041.25 163606 09/06/2023 022987 BIG BEAR ELECTRIC, INC 2A1 PUMP 2 REPAIRS 754.12 163607 09/06/2023 001369 BOOT BARN, INC. MANASSEH GILLIAM BOOTS 200.00 163608 09/06/2023 026299 BRIGHTVIEW LANDSCAPE SERVICES AVR MEDIANS DRIP IRRIGATION
REPAIR/REPLACE
836.09
163609 09/06/2023 018736 CACEO WEBINAR 90.00
Town of Apple Valley
Commercial Warrants
Month of SEPTEMBER 2023
163610 09/06/2023 022905 CANYON SPRINGS ENTERPRISES JESS RANCH LIFT STATION UPGRADES 78,085.59 163611 09/06/2023 DEPOSIT REFUND DEPOSIT REFUND 500.00
163612 09/06/2023 018233 ALBERT CARLUCCI JR 16489 OLALEE RD 8,583.68 163613 09/06/2023 000284 CDW GOVERNMENT, INC. CDWG - BATTERY BACKUPS FOR HD3606 2,137.88 163614 09/06/2023 001216 COUNTY OF SAN BERNARDINO- ISD DEPARTMENT RADIOS 3,107.64 163615 09/06/2023 002032 DAVID EVANS & ASSOC, INC CENTRAL RD WIDENING DESIGN 3,756.02 163616 09/06/2023 000897 FRONTIER COMMUNICATIONS FRONTIER - SEPT 2,815.94 163617 09/06/2023 000679 G.A. OSBORNE PIPE & SUPPLY IRRIGATION SUPPLIES FOR GROUNDS 397.65 163618 09/06/2023 001592 GRANICUS GRANICUS - GOVACCESS RENEWAL 11,730.65 163619 09/06/2023 013509 HESPERIA VETERINARY SERVICES S/N 342.00 163620 09/06/2023 000501 HITT PLUMBING CO., INC. AMPHITHEATER TOWN LOGO REPAIRS 8,600.00 163621 09/06/2023 000520 IMPERIAL SPRINKLER SUPPLY IRRIGATION SUPPLIES FOR GROUNDS 1,627.69 163622 09/06/2023 028533 INNOVATIVE MASONRY SOLUTIONS L-20 BLOCK WALL REPAIR 3,650.00 163623 09/06/2023 022016 IPERMIT LLC 16047 MANDAN RD 208.71 163624 09/06/2023 028588 J AND M WATSON CONSTRUCTION 14038 RINCON RD 57.96 163625 09/06/2023 012804 KOA CORPORATION SR 18 CORRIDOR STUDY 15,625.51 163626 09/06/2023 006565 KONICA MINOLTA BUSINESS KONICA - C4080 USAGE - JUL/AUG 60.19 163627 09/06/2023 017235 LIBERTY UTILITIES WMP REFUND 513.37 163628 09/06/2023 005351 LOWE'S (LAR) AMC LIGHT REPAIRS 658.30 163629 09/06/2023 015206 MDG ASSOCIATES INC TOWN OF APPLE VALLEY - CDBG-CV ADMIN
10,717.76
163630 09/06/2023 016065 MICHAEL BAKER INTERNATIONAL YUCCA LOMA ES SRTS 9,084.08 163631 09/06/2023 016699 MISAC MISAC - MEMBERSHIP RENEWAL 130.00 163632 09/06/2023 002368 MWI ANIMAL HEALTH VACCINES 1,233.33 163633 09/06/2023 000654 NAPA SKID STEER TIRE REP STL RAD KIT 53.87 163634 09/06/2023 001155 PACIFIC PRODUCTS & SVC LLC 25 SIGN POST SLEEVES W/ANCHORS 4,382.73 163635 09/06/2023 008771 PRUDENTIAL OVERALL SUPPLY FACILITIES UNIFORMS 244.02 163636 09/06/2023 000779 SAN BERNARDINO COUNTY FIRST QUARTER PAYMENT 23,172.08 163637 09/06/2023 002187 SCP DISTRIBUTORS LLC BACKUP POOL CHLORINE 1,155.80 163638 09/06/2023 007717 SPLATTERED INK, LLC EMBROIDERY 783.37 163639 09/06/2023 VOIDED VOIDED 0.00
163640 09/06/2023 012627 TONYAN COMPLETE PIANO SERVICE TASTE OF THE TOWN PIANO TUNING 165.00 163641 09/06/2023 003478 TURF STAR INC. LELY SPREADER FOR GROUNDS 7,306.53 163642 09/06/2023 025101 VETERAN SECURITY INC SECURITY SERTVICES 7,950.00 163643 09/06/2023 001278 VULCAN MATERIALS MIX 322.58
163644 09/06/2023 NEM CASH OUT NEM CASH OUT 80.23
163645 09/07/2023 000199 B B & K ADV APPLE VALLEY RANCHO WATER 49,257.32 163646 09/07/2023 025137 BONADIMAN WATER INC RETENTION RELEASE 4,350.00 163647 09/07/2023 018454 DIAMOND CONSTRUCTION RETENTION RELEASE 1,500.00
163648 09/07/2023 000387 EDISON COMPANY 7/27/23-8/24/23 16,061.72 163649 09/07/2023 000822 GOLDEN STATE WATER COMPANY 7/28/23-8/29/23 7,326.95 163650 09/07/2023 000168 LIBERTY UTILITIES CA 6/22/23-8/21/23 253,773.50 163651 09/13/2023 014431 WREGIS RETIRED 53.00
163652 09/13/2023 007796 360 FREESTYLE GYMNASTICS INSTRUCTOR PMNT FOR AUGUST 23'
GYMNASTICS CLASSES
245.70
163653 09/13/2023 001377 A & B HITCHES AND MUFFLERS EQUIPMENT MAINTENANCE FOR
GROUNDS
1,513.85
163654 09/13/2023 007948 ADVANTAGE COLORGRAPHICS FALL RECREATION BROCHURE 23-24 11,209.72 163655 09/13/2023 002980 ALL GOOD DRIVING SCHOOL, INC. INSTRUCTOR PAYMENT FOR AUGUST 23'
SESSION DRIVERS ED
266.00
163656 09/13/2023 021342 AMAZON CAPITAL SERVICES HR OFFICE SUPPLIES 177.19 163657 09/13/2023 020532 AMERICAN TREE COMPANY TREE REMOVAL AND SERVICING AT
GOLF COURSE
4,950.00
163658 09/13/2023 000142 ANIMAL EMERGENCY CLINIC MEDICAL TREATMENT 204.00 163659 09/13/2023 008806 APPLE VALLEY PRINTING LETTERHEAD 265.06 163660 09/13/2023 001864 APPLE VALLEY TIRE GROUNDS MOWER MAINTENANCE 473.41 163661 09/13/2023 000192 BATTERY MART #100 BATTERY 506.51 163662 09/13/2023 000193 RICHARD BATTISTA 1ST HALF SEPTEMBER 1,475.70 163663 09/13/2023 002298 BEAR VALLEY ANIMAL HOSPITAL S/N VOUCHER PROGRAM 3,121.72 163664 09/13/2023 003649 BECK OIL INC. CARDLOCK FUEL 2,145.97 163665 09/13/2023 026299 BRIGHTVIEW LANDSCAPE SERVICES AUGUST 2023 MONTHLY LANDSCAPE
MAINTENANCE
19,790.00
163666 09/13/2023 ASAP PROGRAM REFUND ASAP PROGRAM REFUND 55.00 163667 09/13/2023 016864 DON BURNELL INSTRUCTOR PAYMENT FOR AUGUST 23'
IRON TIGER CUBS AND DOSHIN CLASSES
60.20 163668 09/13/2023 021350 BURRTEC WASTE IND, INC. COMPOST 42,729.71 163669 09/13/2023 024623 CAL-STATE AUTO PARTS INC VEHICLE MAINT. 109.83 163670 09/13/2023 000914 CAPITAL ONE DAYCAMP 96.91
163671 09/13/2023 003378 MARY ANNE CARROLL INSTRUCTOR PAYMENT FOR AUGUST 23'
YOGA FIT CLASSES
550.80
163672 09/13/2023 000285 CED DSB PHOTOCELL REPLACEMENT 2,027.52 163673 09/13/2023 001347 CERTIFIED CREDIT REPORTING INC HOME APPLICANT- FISHER 102.00 163674 09/13/2023 000088 CHARLES ABBOTT ASSOCIATES INSPECTION AND WORK WRITE UPJOHNSON175.00 163675 09/13/2023 023876 CLUB CADDIE HOLDINGS CLUB CADDIE - SEPT 750.00 163676 09/13/2023 008693 COMMERCIAL AQUATIC SERVICES POOL CHEMICALS CO2 237.35 163677 09/13/2023 011363 CONWAY DATA, INC SITE SELECTION MAGAZINE AD 3,750.00 163678 09/13/2023 000087 COUNTY OF SAN BERNARDINO COUNTY RECORDING 160.00
163679 09/13/2023 000777 COUNTY OF SAN BERNARDINO SOLID WASTE 167,972.20 163680 09/13/2023 012720 DEAN HOWARD HEAT & AIR INC. AVAS HVAC SERVICE 125.00 163681 09/13/2023 001628 DELL MARKETING L.P. OFFICE 365 PRO PLUS VOLUME LICENSE 2,988.20 163682 09/13/2023 000368 DESERT VALLEY MEDICAL GROUP PRE-EMPLOYMENT PHYSICALS 512.00 163683 09/13/2023 012265 OMAR DOMINGUEZ PUBLIC WORKS EXPO MEAL
REIMBURSEMENTS
148.48
163684 09/13/2023 004734 FAUST MEDIA SERVICES BUSINESS CARDS 96.20 163685 09/13/2023 019107 FIRST AMERICAN TITLE CO LITIGATION GUARANTEE 1,250.00 163686 09/13/2023 000679 G.A. OSBORNE PIPE & SUPPLY IRRIGATION SUPPLIES FOR GROUNDS 3,314.97 163687 09/13/2023 002510 NEIL GARCIA INSTRUCTOR PAYMENT FOR AUGUST 23'
GUITAR LESSONS
324.00
163688 09/13/2023 000452 GRAINGER, INC. MOVING BOXES AND DIESEL TANK
REPAIRS
589.29
163689 09/13/2023 003466 GROOVELABS LLC GROOVELABS STATE OF THE TOWN 5,479.00 163690 09/13/2023 018653 HASA INC. POOLCHEMICALS-CHLORINE 1,284.77 163691 09/13/2023 009475 HESPERIA OUTDOOR POWER EQUIP WEED EATERS STREETS 319.16 163692 09/13/2023 013509 HESPERIA VETERINARY SERVICES S/N 768.00 163693 09/13/2023 001588 HIGH DESERT COMMUNITY PARADE OF PIANOS 150.00 163694 09/13/2023 000501 HITT PLUMBING CO., INC. AQUATIC CENTER SHOWER REPAIRS 600.00 163695 09/13/2023 023175 HOME DEPOT CREDIT SEVICES JAMES WOODY COOLER REPAIRS 352.31 163696 09/13/2023 000524 INLAND FAIR HOUSING & CDBG FAIR HOUSING SERVICES , MONTH OF
2,926.42
163697 09/13/2023 024921 INTERWEST CONSULTING GROUP INC SPR2022-009 8,739.13 163698 09/13/2023 000548 JON'S FLAGS & POLES INC. DSB FLAG POLE REPLACEMENT 523.67 163699 09/13/2023 012804 KOA CORPORATION SR 18 CORRIDOR STUDY 11,013.53 163700 09/13/2023 007034 KONICA MINOLTA KONICA - FLEET - AUG 6,613.54 163701 09/13/2023 016069 LEAD TECH ENVIRONMENTAL LEAD PAINT INSPECTION AND ABESTOS 860.00 163702 09/13/2023 017237 LOGICALIS LOGICALIS - VARIPHY RENEWAL 4,000.00 163703 09/13/2023 015061 LOS RANCHOS OFFICE SEPTEMBER SPACE RENT AND TRASH
SERVICE
884.19
163704 09/13/2023 005351 LOWE'S (LAR) SHOP ICE MACHINE REPAIRS 1,334.10 163705 09/13/2023 022594 KARA MARIANA PUBLIC WORKS EXPO MEAL
REIMBURSEMENTS
271.43
163706 09/13/2023 028603 EILEEN MISKINYAR WMP DEPOSIT 513.23 163707 09/13/2023 002455 MOBILE OCCUPATIONAL SERVICES ANNUAL QUERY 20.00 163708 09/13/2023 000634 BILL MOCHARNUK INSTRUCTOR PAYMENT FOR AUGUST 23'
TENNIS LESSONS
231.70
163709 09/13/2023 028600 NICOLE MONTANO MILEAGE REIMBURSEMENT 149.04
163710 09/13/2023 018836 MARIA MURO INSTRUCTOR PAYMENT FOR AUGUST 23'
ZUMBA CLASSES
1,327.22
163711 09/13/2023 008742 MUSICSTAR/CREATIVE BRAIN INSTRUCTOR PAYMENT FOR AUGUST 2023 CREATIVE BRAIN CLASSES
218.40
163712 09/13/2023 010385 MELANIE MYERS INSTRUCTOR PAYMENT FOR AUGUST 2023 ACTING CLASSES
1,094.40
163713 09/13/2023 000654 NAPA #115 SWITCH 740.87
163714 09/13/2023 028540 NOVA LANDSCAPE GROUP INC. GROUNDS IRRIGATION SUPPLIES 8,326.64 163715 09/13/2023 023410 ODP BUSINESS SOLUTIONS, LLC DSB WORK CENTER OFFICE SUPPLIES 353.36 163716 09/13/2023 VOIDED VOIDED 0.00
163717 09/13/2023 000710 PRECISION LOCK & SAFE PADLOCKS AND KEYS 1,263.88 163718 09/13/2023 008771 PRUDENTIAL OVERALL SUPPLY GOLF COURSE UNIFORMS 786.55 163719 09/13/2023 015373 QUINN COMPANY CATERPILLAR 262D MAINTENANCE 5,089.10 163720 09/13/2023 000729 R&R PRODUCTS ROUGH MOWER MAINTENANCE AT GOLF COURSE
611.66
163721 09/13/2023 021425 HAILEY RICHLING INSTRUCTOR PAYMENT FOR AUGUST 23'
TAP AND BALLET CLASSES
297.00
163722 09/13/2023 011479 ROW TRAFFIC SAFETY, INC VEHICLE 124 MAINTENANCE 6,424.86 163723 09/13/2023 S/N REFUND S/N REFUND 40.00
163724 09/13/2023 016990 SALES & DISTRIBUTION SERVICES BACKHOE LOCK 1,458.27 163725 09/13/2023 012491 SCMAF CONTRACT CLASS INSURANCE FOR AUGUST 2023
332.50
163726 09/13/2023 002187 SCP DISTRIBUTORS LLC CREDIT 437.34 163727 09/13/2023 000787 SAN BERNARDINO COUNTY SHERIFF'S
DEPARTMENT
AUGUST LAW ENFORCEMENT SERVICES 1,535,868.00
163728 09/13/2023 024554 SIMPLOT AB RETAIL INC DBA GROUNDS MAINTENANCE 20,525.71 163729 09/13/2023 014002 SITEONE LANDSCAPE SUPPLY LLC IRRIGATION FOR GOLF COURSE 458.31 163730 09/13/2023 007717 SPLATTERED INK, LLC EMPLOYEE HATS/SHIRTS/JACKET
EMBROIDERY
1,025.08
163731 09/13/2023 026300 ST. FRANCIS ELECTRIC, LLC AUGUST 2023 ROUTINE MAINTENANCE 7,322.27 163732 09/13/2023 018390 SUMMIT SAFETY LLC PPE WW 186.71 163733 09/13/2023 020278 SWRCB-DWOCP GRADE D2 RENEWAL - RANDY SMITH 80.00 163734 09/13/2023 001475 SHARI TAYLOR INSTRUCTOR PAYMENT FOR AUGUST 23'
BATON TWIRLING CLASSES
232.20
163735 09/13/2023 024622 THOMPSON & THOMPSON REAL APPRAISALS 3087-481-05 AND 3112-653- 15/16
10,058.95
163736 09/13/2023 016133 TYLER TECHNOLOGIES INC TYLER ERP UPGRADE 7,400.00 163737 09/13/2023 000884 UNDERGROUND SERVICE ALERT- USA DIG TICKETS 249.75 163738 09/13/2023 002217 UNITED ROTARY BRUSH CORP. COMBO CONV WAFER 837.06
163739 09/13/2023 000890 CHRIS URMSTON INSTRUCTOR PAYMENT FOR AUGUST 23'
SESSION OF TAI CHI
256.50
163740 09/13/2023 025269 US AIR CONDITIONING DIST AVAS HVAC REPAIRS 92.78 163741 09/13/2023 000893 V.V.W.R.A. FINAL SEWER PERMITS - AUGUST 2023 14,504.90 163742 09/13/2023 000166 VALLEYWIDE NEWSPAPERS LLC NOTICE OF 15-DAY PUBLIC REVIEW PERIOD
504.00
163743 09/13/2023 028167 VERDE DESIGN, INC JOSEPH MCCONNELL JR. USAF PARK
PROJECT
7,249.79
163744 09/13/2023 025101 VETERAN SECURITY INC SECURITY SERVICES - THEATER 4,380.00 163745 09/13/2023 014586 VSS INTERNATIONAL, INC MICROSURFACE 2023 389,983.55 163746 09/13/2023 001278 VULCAN MATERIALS MIX 1,177.85
163747 09/13/2023 000923 WAXIE SANITARY SUPPLY DOOR STOPS 2,872.92 163748 09/13/2023 REFUND 22-5684 REFUND 22-5684 20.00
163749 09/13/2023 021348 WINSUPPLY GOLF COURSE SPRINKLER TIMER
INSTALL
98.02 163750 09/13/2023 008201 ABF PRINTS, INC. AVCE MAILING 4,130.00 163751 09/13/2023 000182 BURRTEC WASTE INDUSTRIES INC AS 435,771.03 163752 09/13/2023 020198 RONAK DESAI AUGUST SERVICE 6,615.00 163753 09/13/2023 000387 EDISON COMPANY 8/4/23-9/4/23 4,140.96 163754 09/13/2023 000082 GARDA CL WEST, INC SEPTEMBER SERVICE 1,902.45 163755 09/13/2023 000488 HIGH DESERT LASER GRAPHICS BADGE JACQUEZ 36.97 163756 09/13/2023 000168 LIBERTY UTILITIES CA 7/27/23-8/25/23 535.38 163757 09/13/2023 023410 ODP BUSINESS SOLUTIONS, LLC SUPPLIES 1,429.15 163758 09/13/2023 000825 SOUTHWEST GAS CORPORATION 8/8/23-9/6/23 3,118.79 163759 09/13/2023 000171 TOWN OF APPLE VALLEY SEPTEMBER SEWER SERVICE 1,321.40 163760 09/13/2023 000909 VOYAGER AUGUST FUEL 21,900.74
163761 09/13/2023 005722 CMRTA CMRTA YUCAIPA QUARTERLY MEETING 80.00 163762 07/05/2023 NEM CASH OUT NEM CASH OUT 102.15
163763 08/21/2023 LIBERTY UTILITIES CA 6/16/23-7/7/23 5,297.82 163764 09/19/2023 NEM CASH OUT NEM CASH OUT 109.42
163765 09/19/2023 NEM CASH OUT NEM CASH OUT 33.78
163766 09/20/2023 028609 ACE OF HEARTS, INC. RESCUE S/N REFUND 360.00 163767 09/20/2023 021342 AMAZON CAPITAL SERVICES POST IN FLAGS AND LABELING TAPE 379.83 163768 09/20/2023 001017 APPLE VALLEY FEED BIN PIG FOOD 116.53 163769 09/20/2023 VOIDED VOIDED 0.00
163770 09/20/2023 002298 BEAR VALLEY ANIMAL HOSPITAL S/N & MEDICXAL TREATMENT 1,811.84 163771 09/20/2023 001369 BOOT BARN, INC. RAMON SOLTERO BOOTS 200.00 163772 09/20/2023 026299 BRIGHTVIEW LANDSCAPE SERVICES L-10 IRRIGATION REPAIR 918.72 163773 09/20/2023 024623 CAL-STATE AUTO PARTS INC DEF 172.96
163774 09/20/2023 000088 CHARLES ABBOTT ASSOCIATES ENGINEERING SERVICES AUGUST 2023 143,750.00 163775 09/20/2023 S/N REFUND S/N REFUND 80.00
163776 09/20/2023 008781 CULLIGAN BOTTLED WATER GOLF COURSE WATER SOFTENER
SERVICE
124.15
163777 09/20/2023 002032 DAVID EVANS & ASSOC, INC CENTRAL RD WIDENING DESIGN 15,800.47 163778 09/20/2023 020719 DELL FINANCIAL SERVICES LLC DELL - BARRACUDA RENEWAL 14,324.40 163779 09/20/2023 001558 HAAKER EQUIPMENT CO #93 O RING 180.67 163780 09/20/2023 000524 INLAND FAIR HOUSING & CDBG FAIR HOUSING SERVICES, MONTH OD
1,823.20
163781 09/20/2023 S/N REFUND S/N REFUND 80.00
163782 09/20/2023 014262 KIMBALL MIDWEST CABLES 3,277.76 163783 09/20/2023 005351 LOWE'S (LAR) SMALL TOOLS 366.38 163784 09/20/2023 015206 MDG ASSOCIATES INC TOAV- HOME RESIDENTIAL
REHABILITATION
7,113.88
163785 09/20/2023 000654 NAPA CLAMPS 78.59
163786 09/20/2023 001623 PARKHOUSE TIRE, INC WHEEL SWITCH 40.00 163787 09/20/2023 002638 PLUMBERS DEPOT INC. 2 FIBERGLASS POLES 756.74 163788 09/20/2023 008771 PRUDENTIAL OVERALL SUPPLY UNIFORMS S/WW 162.96 163789 09/20/2023 015373 QUINN COMPANY SKID STEER 28,166.93 163790 09/20/2023 003182 YVONNE RIVERA TOTALLY RISK MANAGEMENT TRAINING. 122.27 163791 09/20/2023 019612 RMC CONSULTING INC. AEC - BLUEBEAM REVU RENEWAL 2,071.00 163792 09/20/2023 011479 ROW TRAFFIC SAFETY, INC #80 TRAFFIC WARNING SYSTEM LIGHTS 5,507.46 163793 09/20/2023 011342 SOUTHLAND WATER TECHNOLOGIES AD3-1 20 FOOT LOW LOSS ANTENNA CABLE
243.81
163794 09/20/2023 001309 STOTZ EQUIPMENT JOHN DEERE BUNKER RAKE 21,076.03 163795 09/20/2023 011950 THE TREE PROS LIONS PARK TREEM REMOVAL/CLEANUP
AND HAUL AWAY
8,250.00
163796 09/20/2023 000894 VALLEY SECURITY SYSTEMS INC DALE EVANS PKWY SECURITY 47.00 163797 09/20/2023 000166 VALLEYWIDE NEWSPAPERS LLC NOTICE OF PUBLIC HEARING ADOPTING A
84.00 163798 09/20/2023 001278 VULCAN MATERIALS MIX 538.42 163799 09/20/2023 007948 ADVANTAGE COLORGRAPHICS OUR TOWN FALL 2023 10,927.04 163800 09/20/2023 002815 CHARTER COMMUNICATIONS SPECTRUM - SEPT - GOLF 12,901.05 163801 09/20/2023 018717 CHARTER COMMUNICATIONS SPECTRUM - JULY 6,267.04 163802 09/20/2023 002842 DOKKEN ENGINEERING BEAR VALLEY BRIDGE 26,586.56 163803 09/20/2023 025081 SHELBY DORAN 2023 BENEFITS FAIR LUNCH 350.00 163804 09/21/2023 018317 BRANDON CALES MISAC USER CONFERENCE 350.00 163805 09/21/2023 013521 APPLE VALLEY CAR WASH AUGUST SERVICE 305.82
163806 09/21/2023 008806 APPLE VALLEY PRINTING ENVELOPES 828.60 163807 09/21/2023 010830 BEST PRICE AUTO GLASS WINDSHIELD AND LABOR 771.96 163808 09/21/2023 VOIDED VOIDED 0.00
163809 09/21/2023 000204 BIG APPLE AUTO VEHICLE REPAIR 18,566.79 163810 09/21/2023 000182 BURRTEC WASTE INDUSTRIES INC AS 959,114.38 163811 09/21/2023 015315 CALPINE ENERGY SERVICES LP AUGUST SERVICE 163,375.00 163812 09/21/2023 002794 DIVERSIFIED GLASS INC. BRIEFING TABLE GLASS TOP 1,450.00 163813 09/21/2023 000387 EDISON COMPANY 8/14/23-9/12/23 78,964.31 163814 09/21/2023 000488 HIGH DESERT LASER GRAPHICS NAME BADGE 9.24 163815 09/21/2023 000500 HINDERLITER DE LLAMAS & ASSOC SALES TAX JULY-SEPTEMBER AND AUDIT
SERVICES
2,003.70
163816 09/21/2023 000168 LIBERTY UTILITIES CA 7/7/23-9/5/23 27,750.65 163817 09/21/2023 023410 ODP BUSINESS SOLUTIONS, LLC SUPPLIES 140.03 163818 09/21/2023 000062 RSG, INC FY23-24 SA SERVICES AND CB
RECONCILIATION
272.50
163819 09/21/2023 000825 SOUTHWEST GAS CORPORATION 8/10/23-9/8/23 463.45 163820 09/21/2023 009608 THE GOODYEAR TIRE & RUBBER CO TIRES FOR PD 1,821.47 163821 09/21/2023 014431 WREGIS ANNUAL FEE 125.00
163822 09/22/2023 028593 STATE OF CALIFORNIA CONVEYANCE SR18 AND AVRD 59,600.00 163823 09/28/2023 001377 A & B HITCHES AND MUFFLERS #125 7WAY RV ROUND O 4WAY FLAT 16.15 163824 09/28/2023 008201 ABF PRINTS, INC. AVCE POSTCARDS 869.22 163825 09/28/2023 000096 ADSCOT PEST CONTROL INC. JULY, AUGUST AND SEPTEMBER PEST CONTROL FOR COMM. CENTER
3,414.00
163826 09/28/2023 000102 ALBERTSONS LLC PLANNING COMMISSION COOKIES 27.46 163827 09/28/2023 000106 ALL AMERICAN FENCE ERECTORS INSTALLATION OF FENCE 10601
MANHASSET RD
3,280.00
163828 09/28/2023 021342 AMAZON CAPITAL SERVICES AMAZON - BADGE LANYARDS 152.24 163829 09/28/2023 000140 ANIMAL CARE HOSPITAL S/N PROGRAM 175.00 163830 09/28/2023 000154 APPLE VALLEY COMMUNICATION INC AV COM - SERVICE CALL - TM 227.50 163831 09/28/2023 022592 APPLE VALLEY PORTABLES NORM SCHMIDT PORTA POT FOR SEPTEMBER 23'
3,000.05
163832 09/28/2023 001864 APPLE VALLEY TIRE TIRE REPAIR 637.88 163833 09/28/2023 006701 AUTOMATED GATE SERVICES POLICE DEPT GATE REPAIRS 420.00 163834 09/28/2023 000192 BATTERY MART ALARM BATTERIES 31.52 163835 09/28/2023 000193 RICHARD BATTISTA GRAFFITI REMOVAL 1,818.60 163836 09/28/2023 002298 BEAR VALLEY ANIMAL HOSPITAL S/N 2,076.19 163837 09/28/2023 003649 BECK OIL INC. BARRELL WRENCH 514.38 163838 09/28/2023 022987 BIG BEAR ELECTRIC, INC 2A1 MAINTENANCE 1,775.70 163839 09/28/2023 022598 BURRTEC WASTE INDUSTRIES, INC HHW AUGUST 2,644.20 163840 09/28/2023 024623 CAL-STATE AUTO PARTS INC #61 CAP ASM F/TNK FIL 57.26
163841 09/28/2023 028608 CANVA US, INC CANVA TEAMS 1,749.60 163842 09/28/2023 000914 CAPITAL ONE REVERSE TRIATHLON 668.03 163843 09/28/2023 000088 CHARLES ABBOTT ASSOCIATES BUILDING & SAFETY AUGUST 2023 98,457.50 163844 09/28/2023 002815 CHARTER COMMUNICATIONS SPECTRUM - JAMES WOODY - 1,296.08 163845 09/28/2023 023464 YENEFEER CID APA CONFERENCE REIMBURSEMENTS 347.96 163846 09/28/2023 028651 COLLICUTT ENERGY SERVICES, INC PD GENERATOR SERVICE 1,417.09 163847 09/28/2023 008693 COMMERCIAL AQUATIC SERVICES POOL CHEMICALS 254.06 163848 09/28/2023 000777 COUNTY OF SAN BERNARDINO TOWN SOLID WASTE 1,422.36 163849 09/28/2023 012246 D & G FLOORING, INC. TOWN HALL FLOOR TILES 398.73 163850 09/28/2023 012720 DEAN HOWARD HEAT & AIR INC. TOWN HALL HVAC REPAIRS 250.00 163851 09/28/2023 000679 G.A. OSBORNE PIPE & SUPPLY REFUND 3,924.83 163852 09/28/2023 001430 GEO-MONITOR INC. HORSEMAN'S CENTER
BACTERIOLOGICAL TESTING
95.00 163853 09/28/2023 001558 HAAKER EQUIPMENT CO #79 MAINTENANCE 199.39 163854 09/28/2023 000466 HARBOR FREIGHT TOOLS REPLACEMENT CASE 96.95 163855 09/28/2023 018653 HASA INC. POOL CHEMICALS 3,056.85 163856 09/28/2023 009475 HESPERIA OUTDOOR POWER EQUIP LINE TRIMMER AND CHAIN FOR
GROUNDS
245.52
163857 09/28/2023 026303 HIGH DESERT BACKFLOW L-10 BACKFLOW REPAIR 428.00 163858 09/28/2023 012567 HITT CONSTRUCTION CO., INC. PARK TOILET PAPER HOLDERS 7,171.25 163859 09/28/2023 023175 HOME DEPOT CREDIT SEVICES LEAF BLOWER FOR POLICE
DEPARTMENT
305.91
163860 09/28/2023 023335 HOME DEPOT CREDIT SEVICES SILICONE FOR GASKET - PUMP 3 AD3-1 489.06 163861 09/28/2023 000520 IMPERIAL SPRINKLER SUPPLY IRRIGATION SUPPLIES 398.73 163862 09/28/2023 028652 BRYCE KELCHNER SEPTEMBER 28 CONCERT IN THE
COURTYARD ROADRUNNERS BAND
500.00
163863 09/28/2023 S/N REFUND S/N REFUND 40.00
163864 09/28/2023 014262 KIMBALL MIDWEST #115, 116, 125, 126 MAINTENANCE 864.21 163865 09/28/2023 002774 LAYNE CHRISTENSEN COMPANY APPLE VALLEY GOLF COURSE WELL #2 PUMP
62,119.10
163866 09/28/2023 005351 LOWE'S (LAR) CREDIT RETURN 1,938.88 163867 09/28/2023 S/N REFUND S/N REFUND 40.00
163868 09/28/2023 014121 LYNNPRO REVERSE TRIATHLON TSHIRTS 2,779.25 163869 09/28/2023 003844 MDF GROUNDS MAINTENANCE 1,162.03 163870 09/28/2023 015206 MDG ASSOCIATES INC TOAV- LABOR COMPLIANCE SERVICES ADA
4,225.75
163871 09/28/2023 002368 MWI ANIMAL HEALTH MEDS 6,412.78 163872 09/28/2023 000654 NAPA SOLID WASTE TRUCK 311.41
163873 09/28/2023 023410 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES FOR RECREATION 55.04 163874 09/28/2023 002845 ONE WAY BACKFLOW BACKFLOW CERTIFICATIONS 660.00
163875 09/28/2023 S/N REFUND S/N REFUND 88.00
163876 09/28/2023 000710 PRECISION LOCK & SAFE LOCKS AND KEYS 1,481.74 163877 09/28/2023 021090 PRIORITY ONE TRUST ACCOUNT PMI REFUND 105.00 163878 09/28/2023 008771 PRUDENTIAL OVERALL SUPPLY UNIFORMS FOR FACILITIES 1,174.98 163879 09/28/2023 014608 PUMPMAN LLC REBUILD OF CLA-VAL MODEL 50-01 MAIN
VALVE AND CRL PILOT REGULATOR FOR
PUMP
2,887.00
163880 09/28/2023 000729 R&R PRODUCTS GOLF ROUGH MOWER MAINTENANCE 785.57 163881 09/28/2023 028650 CHRISTOPHER RUBIO BOOT ALLOWANCE REIMBURSEMENT 200.00 163882 09/28/2023 028646 RUTH AND NAOMI PROJECT INC. 1ST QTR DISBURSEMENT 16 CUBIC FEET 752.10 163883 09/28/2023 022118 SANTA FOR HIRE LLC SANTA FOR HIRE FOR CHRISTMAS TREE
LIGHTING
785.20
163884 09/28/2023 015313 SILVER VALLEY PROPANE PROPANE 106.59 163885 09/28/2023 014002 SITEONE LANDSCAPE SUPPLY LLC IRRIGATION SUPPLIES FOR GROUNDS 2,775.37 163886 09/28/2023 011342 SOUTHLAND WATER TECHNOLOGIES MISSION COMMUNICATIONS SCADA FOR
NEW JESS RANCH LIFT STATION
PROJECT
6,909.38
163887 09/28/2023 007717 SPLATTERED INK, LLC EMBRODERY 214.00 163888 09/28/2023 021174 STATES AND DOOR AND HARDWARE DOOR CLOSER REPLACMENTS 308.86 163889 09/28/2023 018390 SUMMIT SAFETY LLC PPE 373.20
163890 09/28/2023 016857 SUPERCO SPECIALTY PRODUCTS JANITORIAL SUPPLIES 897.29 163891 09/28/2023 021213 THE GREATER HIGH DESERT CHAMBER SPONSORSHIP 1,500.00 163892 09/28/2023 023446 THE RDI CORPORATION SHELTER PRO RDI - ANNUAL BILLING 22,319.00 163893 09/28/2023 028594 TOP2CATS CONSULTING ANIMAL BEHAVIOR TRAINING 5,100.00 163894 09/28/2023 003478 TURF STAR INC. EQUIPMENT MAINTENANCE FOR
GROUNDS
1,412.00
163895 09/28/2023 016133 TYLER TECHNOLOGIES INC TYLER ERP UPGRADE 10,686.13 163896 09/28/2023 000876 TYPE-SET-GO HOUSING SHIRTS 198.26 163897 09/28/2023 025269 US AIR CONDITIONING DIST HVAC BELTS AND FILTERS 92.78 163898 09/28/2023 000893 V.V.W.R.A. SEWAGE TREATMENT - AUGUST 2023 315,083.25 163899 09/28/2023 000894 VALLEY SECURITY SYSTEMS INC PARK SECURITY DALE EVANS PKWY 207.00 163900 09/28/2023 000166 VALLEYWIDE NEWSPAPERS LLC SUP2023-007 SPR 2022-006 819.00 163901 09/28/2023 001769 VERIZON WIRELESS VERIZON - AUG 3,469.05 163902 09/28/2023 025101 VETERAN SECURITY INC MOVIE THEATRE SECURITY 9/17-9/23 7,530.00 163903 09/28/2023 001278 VULCAN MATERIALS MIX 700.72
163904 09/28/2023 000923 WAXIE SANITARY SUPPLY JANINTORIAL SUPPLIES 4,896.21 163905 09/28/2023 003781 WILBUR-ELLIS COMPANY LLC ROUNDUP 2,149.61 163906 09/28/2023 021348 WINSUPPLY WATER SHUTOFF KEYS 345.14 163907 09/28/2023 000126 AMERICAN COMPUTER SERVICE PROGRAMING 12,403.65
163908 09/28/2023 010143 AMERICAN FIDELITY ASSURANCE SEPTEMBER PREMIUMS 5,352.46 163909 09/28/2023 001864 APPLE VALLEY TIRE 73 FLAT REPAIR 83.27 163910 09/28/2023 008857 CHLIC-CHICAGO SEPTEMBER PREMIUMS 1,922.94 163911 09/28/2023 028292 AMBER D DARLING POSTAGE 149.86 163912 09/28/2023 000387 EDISON COMPANY 8/21/23-9/19/23 554.03 163913 09/28/2023 000406 FARMER BROTHERS COFFEE COFFEE 380.10 163914 09/28/2023 011409 FIDELITY SECURITY LIFE INS / SEPTEMBER PREMIUMS 1,072.23 163915 09/28/2023 000082 GARDA CL WEST, INC EXCESS TIME 44.75 163916 09/28/2023 000168 LIBERTY UTILITIES CA 7/7/23-9/5/23 39,400.76 163917 09/28/2023 018484 NEW YORK LIFE SEPTEMBER PREMIUMS 475.97 163918 09/28/2023 023410 ODP BUSINESS SOLUTIONS, LLC SUPPLIES 669.89 163919 09/28/2023 009276 PARS JULY SERVICE 478.03
163920 09/28/2023 018332 PRINCIPAL SEPTEMBER PREMIUMS 12,942.33 163921 09/28/2023 005036 QUADIENT FINANCE USA, INC PD POSTAGE 3,738.01 163922 09/28/2023 000841 STATE OF CALIFORNIA- D.O.J. FINGERPRINTS 1,268.00 163923 09/28/2023 000845 STERICYCLE REGULAR SERVICE/OFF-SITE 144.69 163924 09/28/2023 011408 TEXAS LIFE INSURANCE CO. SEPTEMBER PREMIUMS 1,111.92 163925 09/28/2023 013692 WPONCALL WEBSITE MAINTENANCE 300.00 163926 09/28/2023 008788 ZURICH NORTH AMERICA SEPTEMBER PREMIUMS 122.38 339 Checks Total amount of checks: 5,902,074.57
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: SEPTEMBER 2023 PAYROLL/BENEFITS WARRANTS SCHEDULE
From: Douglas Robertson, Town Manager
Submitted by: Margaret DeMauro, Interim Finance Manager Finance
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council receive, ratify and file the payroll/benefits warrants as presented.
BACKGROUND
Per Section 3.16.040 through 3.18.030 of the Town of Apple Valley Municipal Code, except for tort claims, every claim and demand received against the Town shall be presented to, approved in writing by the receiving department or office, certified to the delivery or rendition of the supplies, materials, property, or service for which payment is claimed, and that the quality and prices correspond with the original specifications and contracts.
SUMMARY
Pursuant to the Town’s Municipal Code, the register of demands shall be presented to the Town Council at the next regular meeting thereof after preparation. The Town Council may approve, conditionally or partially approve, or reject such a register of demands and in connection therewith consider the recommendations of the Town Manager and Director of Finance. Further, the State Government Code provides that Staff may process and pay prior to ratification by the Town Council, demands properly made in the ordinary course of business, the just obligations of the Town, such as routine salaries and wages, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable.
The Payroll / Benefits warrants issued from September 1 through September 30, 2023, in the amount of $1,129,255.75 net of voids, covering issued warrant #s 69418-69536 and direct deposit advice #s 9985066-9985666 are herewith submitted for approval.
FISCAL IMPACT
DATE TOTAL
09/01/2023 $376,579.44
09/15/2023 $371,932.56
09/29/2023 $380,743.75
TOTAL: $1,129,255.75
The payroll and benefit warrants issued, covering warrant #s 69418 - 69536 and direct deposit advice #s 9985066 – 9985666 inclusive, totaled $1,129,255.75. Sufficient funding is appropriated and available in such amounts necessary to cover the demands included herein.
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: AWARD A PROFESSIONAL SERVICES AGREEMENT TO FEHR AND PEERS, FOR THE TOWN’S CIRCULATION ELEMENT UPDATE
From: Douglas Robertson, Town Manager
Submitted by: Mike Podegracz, Town Engineer
Engineering
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
A. That the Town Council award a Professional Services Agreement to Fehr and Peers for the Town’s Circulation Element Update in the amount of $189,000 subject to "Approval as to Form" by the Town Attorney and "Approval as to Content" by the Town Manager.
B. Approve Budget Amendment Request to supplement the $150,000 budgeted item with an additional $39,000 from unprogrammed Traffic Impact Fee funds to cover potential optional items as listed in Fehr and Peers’ proposal.
BACKGROUND
The last comprehensive update of the Town’s Circulation Element occurred in 2012.
Though the southern portion of Apple Valley has maintained consistent residential and commercial growth, the Town recently received an influx of applications for High Cube Warehousing in the industrial zoned properties in the north half of the Town. Because of increased interest for this type of use, it became apparent that the current circulation element did not anticipate projects with single warehouse campuses that are as much as one mile long and a half a mile wide. Another recent development in the area impacting the Town’s Circulation Element is the Brightline West high speed train station, also located in the north part of Apple Valley.
ANALYSIS
On August 1, 2023, staff issued a Request for Proposals seeking a traffic engineering consultant to assist the Town to identify new roads and modifiy existing roads identified in the current circulation plan in areas that were impacted by several large High Cube Warehousing applications. Although the update will focus on the northern area of the Town, the entire Town circulation element will be evaluated.
Four consultants submitted their technical proposals prior to the date specified in the Request for Proposals. Staff reviewed the four consultant submissions and concluded that Fehr and Peers is the most qualified to proceed with the project for the following reasons:
Project approach and general understanding of the Town’s intent; Ability to provide value engineering and alternative designs while maintaining continuity with local design standards; and
Strength of the project team members and performance on previous projects.
Fehr and Peers is currently completing the City of Barsow’s Circulation Element Update which also inlcudes High Cube Warehousing. The firm also assisted the Town with the implemenation of Senate Bill 743 and is very familiar with the issues affecting the Town.
Fehr and Peers identifed two optional studies, emissions and noise analysis, that may be required should it be determined that the vehicle miles traveled (VMT) of the Update exceed the baseline General Plan VMT. Staff recommends that the cost of these two optional studies be included in the agreement should it be determined that the studies are required.
FISCAL IMPACT
The adopted FY 2023-24 budget includes $150,000 for the circulation element. Staff is requesting an additional $39,000 for optional studies that may or may not be required depending on the changes to the plan. This would require a Budget Amendment transfer in the amount of $39,000 from unprogrammed Traffic Impact Fees.
ATTACHMENTS
A. Request for Proposal
B. Professional Services Agreement
C. Budget Amendment
TOWN OF APPLE VALLEY
BUDGET AMENDMENT/TRANSFER REQUEST
PURPOSE
FROM ACCOUNT (DECREASE)
Fund Dept Amount Available After
TOTAL -
TO ACCOUNT (INCREASE)
Fund Dept Amount Available After
4410 5210 39,000
TOTAL 39,000
Transfer Reference Check 39,000
Note: Budget Transfers must have a net total of "$0.00" Date Date
9/23/2023
Date Entered by Date
Account Description Account No.
Town Manager
Department Director Finance Mgr. / Dir.of Finance
Circulation Element Update 9229
Account Description Account No.
Requesting Department Prepared By Date Prepared
Engineering Rich Berger September 27, 2023
Increasae budget for Circulation Element Update
REQUEST FOR PROPOSAL
TO PROVIDE
TRAFFIC ENGINEERING SERVICES
FOR THE
CIRCULATION ELEMENT UPDATE
FOR THE
TOWN OF APPLE VALLEY
Engineering Department
14955 Dale Evans Parkway
Apple Valley, CA 92307
www.applevalley.org
Telephone: (760) 240-7000 x 7352
Request for Proposal: Circulation Element Update
I. INVITATION
The Town of Apple Valley (Town) is seeking to retain the services of a qualified and experienced transportation planning consultant (Consultant) to provide the professional and technical services required to update the Town’s Circulation Element. As part of the update, the consultant/firm must develop and incorporate SB 743 guidelines and assess the impacts to comply with the California Environmental Quality Act (CEQA).
II. BACKGROUND
The Town’s circulation system consists of freeways, Arterials, streets, bicycle routes, sidewalks, and trails, as well as modes of transportation, including cars, buses, trucks, and bicycles. As part of the update, the consultant/firm must develop and incorporate SB 743 guidelines and assess the impacts to comply with the California Environmental Quality Act (CEQA).
The last comprehensive update of the Circulation Element occurred in 2012, by Urban Crossroads. This model will be provided for the 2023 update. Though the southern portion of Apple Valley has maintained consistent residential and commercial growth, the Town recently received an influx of applications for High Cube Warehousing in the industrial zoned properties in the north half of the Town. Though the Circulation Element update is for the entire street network of the Town, an emphasis should be directed towards updates in the north half of the Town and perhaps a revalidation of the transportation networks for the southern portion of the Town.
III. SCOPE OF WORK
The following is a general outline of the scope of work to be provided by Consultant. It is intended as a guide only and the specific scope of work to be provided by Consultant must be included in the proposal.
While it is believed that the requirements set forth in this Request for Proposal (RFP) are in a logical sequence and include all elements essential for a comprehensive evaluation, analysis and technical services, those submitting proposals are advised to include any subject or procedure they believe may have been overlooked. They may also note any required items they believe to be excessive or extraneous. The cost of such items shall be noted in the proposal.
Similarly, any additional costs that must be expended to make the project complete shall be identified in the proposal. The contract will be awarded based on respondent qualifications determined to be the most advantageous to the Town. Town reserves the right to accept, reject, and evaluate all proposals, and to change the scope of this RFP. Any proposal that is submitted becomes the property of the Town. The Town will not be liable for nor pay any costs incurred by Consultant in preparation of a response to this RFP or any other costs involved including travel. No State or Federal Funds are programed for this project.
The Scope of Work should include the following:
Traffic Analysis and Roadway Classifications. This task will analyze alternative circulation networks. The Consultant will define alternatives for testing, use the regional models, Town wide traffic and land use forecasts to test alternatives, and propose revised roadway networks, with emphasis in the north portion of the Town and revalidation of the southern
Request for Proposal: Circulation Element Update
portion of the Town. The Attached exhibits show a few proposed modifications to the current Town’s Circulation Element Street system. The listed items are not intended to be a comprehensive listing of potential changes to the street system. Additional input from Town staff is expected.
The existing classification system will be reviewed and updated as appropriate using previous traffic studies, plans and models in conjunction with new information collected in the Circulation Element update process. The concept of functional operations and mobility within existing classifications will be reviewed and recommendations for changes will be identified to be consistent with public feedback, State Laws, and the Circulation Element goals and policies.
• Traffic Modeling (review and update of the Town’s existing model, to include proposed changes to circulation and proposed land uses within the northern area of town) The model should be compatible with the SCAG regional model. • VMT (for the proposed circulation updates)
• Level of Service
• Any other technical areas such as air quality and noise It is the Town’s expectation that the current Town’s Circulation Element of the General Plan is reviewed and updated in its entirety and a replacement final report is submitted that incorporates, at a minimum, the proposed, verified, changes as depicted on the attached exhibits.
CEQA consultation services associated with this Circulation Element Update is not included in the Scope of Work
IV. FORMAT
Unnecessarily elaborate or glossy Proposals are neither expected nor desired. The emphasis of the Proposal should be on responding to the requirements set forth in this RFP.
To facilitate the review and evaluation of the Proposals, the prospective consultant shall organize their submission using the following outline format:
1. Qualifications and Experience
• A list of recent projects which the Respondent has performed of similar size, scope, and complexity. This list shall include the name, contact person, address, and phone number of each party for whom the service was provided, as well as a description of the service performed, the dollar amount of the contract, and the date of performance.
• A brief description of the Project Team including the Respondent's principals, project manager, employees, agents, and subconsultants which the Respondent anticipates assigning to this Project. This list shall include a summary of the qualifications, licenses, and experience of each proposed project team member. Also include resumes for each key team member. The Town will retain under its Agreement with the successful Respondent the right of approval of all persons performing under the
Request for Proposal: Circulation Element Update
Agreement. This portion of the proposal should focus more on the staff who will work directly on this project rather than the firm’s depth.
2. Scope and Services
Describe in detail the firm’s understanding of the work required, including refinements of the description and tasks outlined herein which you think are appropriate. Describe how your personnel, equipment, and services will be utilized, and estimate their time involvement in various activities.
3. Time Schedule
Provide a detailed time schedule for all project activities. (Note that the capability to perform, and staffing availability throughout the work effort and the timeliness of product deliverables is a priority for the Town regarding this update). The target award is September 2023.
4. Information and Services to be Provided by the Town of Apple Valley Prepare and submit a detailed listing of all information and services to be provided by the Town. If the Town personnel are expected to participate in any portion of the field or office data collection, the proposal shall contain an estimate of the number of man-hours of Town personnel time that will be required to complete the task(s).
5. Compensation
The Proposal should include the estimated cost per design element along with a maximum cost which is anticipated for each and a total for the entire project. This document must be separate from the Proposal and sealed.
6. Certificate of Insurance
Insurance coverage with a minimum aggregate coverage of $1,000,000 for Professional Errors and Omissions and General Liability will be required. A statement certifying the required insurance coverage shall be provided.
7. References
Provide a list of non-Town of Apple Valley references with emphasis on the completion of projects similar in scope to this project. The following information should be provided:
• Name and title of reference
• Contact phone number and email address.
• Name of project
• Brief project scope, purpose, and results
V. EVALUATION CRITERIA
After Proposals have been received and opened by the Town, a selection committee will review and evaluate all Proposals for responsiveness to the RFP to determine whether the Respondents possess the professional qualifications necessary for the satisfactory
Request for Proposal: Circulation Element Update
performance of the services required. The selection committee will determine and recommend the most qualified firm by applying the following criteria:
Criteria Max Points Rating
Project understanding and approach 30
Experience of assigned project team members and sub-consultants 30 Relevant Project Examples 30
Completeness and overall quality of submission 10
Total 100
At its discretion, the selection team may elect to interview the top candidates. If so, the award and targeted completion date will be adjusted accordingly.
VI. ADDITIONAL INFORMATION
1. Financial Management and Accounting System Requirements The selected Consultant shall have an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 49 CFR Part 18, and 48 CFR Part 31.
2. Professional Services Agreement
The selected Consultant will be required to execute a Town of Apple Valley Professional Services Agreement. A sample Agreement showing the typical requirements and content is attached for your information.
3. Business License
Prior to entering into an Agreement, the selected Consultant must have a current Town of Apple Valley Business License.
VII. RFP KEY DATES (dates subject to change)
Deadline for Request for Clarification/Information August 21, 2023, at 1:00 PM Deadline for submittal August 31, 2023, at 5:00 PM
Town Council Award September 26, 2023
VIII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein.
Any material departure constituting sufficient cause for rejection of the Proposal shall be at the Town’s sole discretion. All costs incurred in the preparation and presentation of this submittal shall be borne solely by the respondent.
Request for Proposal: Circulation Element Update
Respondents shall provide one (1) hard copy of the proposal, one hard copy of the cost proposal in a separate seal envelope, and one (1) electronic (pdf) copy of the proposal. All submittals received shall become the property of the Town of Apple Valley and will not be returned. However, electronically formatted proposals, emailed, will be accepted. Faxed submittals will not be accepted. Respondent’s paper and electronically formatted proposals shall be delivered no later than the submittal deadline to:
Town of Apple Valley
Attn: Richard Pedersen
14955 Dale Evans Parkway
Apple Valley, CA 92307
If the Respondent is in doubt as to the meaning of any part of this RFP or finds discrepancies or omissions, the Respondent shall submit to the Town a written request for information or clarification prior to August 21, 2023, at 1:00 PM. All questions regarding this RFP must be submitted in writing to the attention of Richard Pedersen either in hard copy or via email at:
[email protected]. Respondents are prohibited from contacting members of the Town Council or staff regarding this submittal. Failure to adhere to this provision shall be cause for disqualification from this process.
It is the Respondent's responsibility alone to ensure that the Proposal is received by the Town prior to the hour and date noted in this RFP. Any submittals received after that hour and date shall be returned unopened.
Request for Proposal: Circulation Element Update
EXHIBIT A
Request for Proposal: Circulation Element Update
MAP LEGEND
1. Brightline Train Stop is planned to be constructed at this location. How does this affect the Circulation Element?
2. Quarry Road is a private 2-lane paved street on its own property lot. It currently serves as private driveway than a potential public street. It is owned by the CEMEX Company and is used to haul materials from the mine to facilities west of the freeway. On the north side of the road is a private railway. On the south side of Quarry Road there are power poles.
Suggest downgrading to local road.
3. The location of a freeway interchange may not be a good choice at Quarry Road considering the issues as listed in item #2.
4. Johnson Road may be a better road to select to connect to the Freeway with an interchange.
Johnson Road currently services the Walmart Distribution Center and future potential high cube warehouses.
5. Dachshund Road may not be needed as a Secondary Road considering the types of large high cube warehouse proposed to be constructed in this area. Suggest downgrade to a local road.
6. A large project is proposed to be located at this location and proposes to realign and eliminate/downgrade various arterials as needed within this area. See Detail #6, attached, originating from a traffic impact report page the shows proposed network modifications.
7. The circulation element shows a Freeway-to-Freeway interchange at the intersection of I-15 and the proposed E220 freeway. Currently, the final determination and viability for the E220 is in question. It is probable that the E220 will not proceed east of the I-15 freeway.
The current circulation element indicates that right of way “shall” be reserved for the E220 within the Town Boundaries. This provision, “shall”, should be reviewed for removal or changed to “should.”
8. Prior to the E220, the realignment of Highway 18 was shown on the circulation element as the same alignment. The realignment of Highway 18 was proposed to be a limited access highway with plans to become the new Highway 18 realignment. A realignment study was completed and detailed plans for right-of-way were created. The Town works with large development projects to plan for its alignment, though no right of way has been dedicated to the Town. If a small project on a small lot is proposed, the Town doesn’t require dedication and projects are allowed to be constructed within the proposed alignment. For long-term planning it is recommended that the alignment be retained on the Circulation Element.
Request for Proposal: Circulation Element Update
#6 Detail
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TOWN OF APPLE VALLEY
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 10th day of October, 2023, by and between the Town of Apple Valley, a municipal corporation organized under the laws of the State of California with its principal place of business at 14955 Dale Evans Parkway, Apple Valley, California 92307 (“Town”) and Fehr & Peers, a Corporation, with its principal place of business at 3750 University Ave., Suite 225, Riverside, CA 92501 ("Consultant"). Town and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the Town on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing transportation planning consulting services to public clients, is licensed in the State of California, and is familiar with the plans of Town.
2.2 Project.
Town desires to engage Consultant to render such professional services for the Circulation Element Update project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to provide all labor, materials, tools, equipment, services, and incidental and customary work as necessary to supply the professional transportation planning consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from October 10, 2023 to October 10, 2024, unless earlier terminated as provided herein. Consultant shall complete the Services within the schedules and deadlines under the terms of this Agreement. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
3.2 Fees and Payments
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall
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not exceed One Hundred Eighty-Eight Thousand Forty Dollars ($188,040.00) without written approval of the Town Council or Town Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2.2 Payment of Compensation. Consultant shall submit to Town a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
Town shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the Town disputes any of Consultant's fees, the Town shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the Town for any reason whatsoever.
3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by Town, or included in Exhibit "C" of this Agreement.
3.2.4 Extra Work. At any time during the term of this Agreement, Town may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by Town to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the Town.
3.2.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”
3.3 Responsibilities of Consultant.
3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Town retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of Town and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of Town, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
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3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of Town, provided however such approval shall not be unreasonably withheld. Consultant will perform the Services in accordance with the terms of this Agreement.
3.3.4 Substitution of Key Personnel. Consultant has represented to Town that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of Town. In the event that Town and Consultant cannot agree as to the substitution of key personnel, Town shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Jason Pack, Jolene Hayes, Diwu Zhou
3.3.5 Town's Representative. The Town hereby designates Mike Podegracz, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("Town's Representative"). Town's Representative shall have the power to act on behalf of the Town for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The Town Manager shall be authorized to act on Town's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in Section 3.2 of this Agreement. Consultant shall not accept direction or orders from any person other than the Town Manager, Town's Representative or his/her designee.
3.3.6 Consultant's Representative. Consultant hereby designates Jason Pack, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.3.7 Coordination of Services. Consultant agrees to work closely with Town staff in the performance of Services and shall be available to Town's staff, consultants and other staff at all reasonable times.
3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the Town, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any
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employee who fails or refuses to perform the Services in a manner acceptable to the Town, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.3.9 Period of Performance.
3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the Town and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the Town will suffer damage.
3.3.9.2 Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the Services and Agreement.
3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
3.3.9.4 Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. Notwithstanding the foregoing in this section, the Town may still terminate this Agreement in accordance with the termination provisions of this Agreement.
3.3.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement.
All violations of such laws and regulations shall be grounds for the Town to terminate the Agreement for cause.
3.3.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed
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a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.
3.3.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of Town's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.3.10.3 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify Town against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.3.10.4 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.
3.3.11 Insurance.
3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Town that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the Town that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the Town to terminate this Agreement for cause.
3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for
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contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions) Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the Town to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The Town, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for nonpayment of premium. (C) Professional Liability (Errors & Omissions): Cancellation:
Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for non-payment of premium.
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(D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the Town, its officials, officers, employees, agents, and volunteers.
3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the Town, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the Town and shall protect the Town, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the Town, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the Town for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the Town. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the Town evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.3.11.9 Enforcement of Agreement Provisions (non estoppel).
Consultant acknowledges and agrees that actual or alleged failure on the part of the Town to
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inform Consultant of non-compliance with any requirement imposes no additional obligation on the Town nor does it waive any rights hereunder.
3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(C) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
(F) Consultant shall report to the Town, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the Town, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the Town, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to
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commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the Town.
3.3.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the Town’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority.
Consultant must additionally comply with the lawful requirements of the Town, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Town may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this section, or any other relevant water quality law, regulation, or policy.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Town shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be
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Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Accounting Records.
3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of Town during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.6 General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination. Town may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been rendered to Town in accordance with this Agreement, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Town may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, Town may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: Fehr & Peers
3750 University Ave, Suite 225
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Riverside, CA 92501
ATTN: Jason Pack, PE
Town: Town of Apple Valley
14955 Dale Evans Parkway
Apple Valley, California 92307
ATTN: Mike Podegracz, Town Engineer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.6.3 Ownership of Materials and Confidentiality.
3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Town to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of Town, and shall not be used in whole or in substantial part by Consultant on other projects without the Town’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to Town reproducible copies of all Documents & Data, in a form and amount required by Town. Town reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by Town at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to Town upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to Town any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to Town upon the payment of actual reasonable duplication costs.
Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify Town and provide Town with the opportunity to obtain the documents.
3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that Town is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the Town.
3.6.3.3 Right to Use. Town shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at
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Town’s sole risk. If Town uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the Town upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.6.3.4 Indemnification. Consultant shall defend, indemnify and hold the Town, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by Town of the Documents & Data, including any method, process, product, or concept specified or depicted.
3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Town, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Town's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Town.
3.6.3.6 Confidential Information. The Town shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the Town's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the Town shall notify Consultant of its intention to release Proprietary Information.
Consultant shall have five (5) working days after receipt of the release notice to give Town written notice of Consultant's objection to the Town's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the Town, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. Town shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with Town's choice of legal counsel), and hold Town harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that Town release such information.
3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
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3.6.5 Indemnification.
3.6.5.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to the extent caused by any negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage to the extent caused by the sole negligence or willful misconduct of the Town. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
3.6.5.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. , and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.6.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Bernardino County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the Town. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the Town.
3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.6.9 Town's Right to Employ Other Consultants. Town reserves right to employ other consultants in connection with this Project.
3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
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3.6.11 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of Town.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, where specified in this Agreement. All references to Town include its elected officials, officers, employees, agents, and volunteers where specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.6.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the Town’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.18 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and
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authority to make this Agreement and bind each respective Party.
3.6.19 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.6.20 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF APPLE VALLEY
AND FEHR & PEERS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF APPLE VALLEY
By:
Doug Robertson
Town Manager
ATTEST:
By:
La Vonda M-Pearson
Director of Government Services/Town
Clerk
APPROVED AS TO FORM:
By:
Thomas A. Rice, Best Best & Krieger,
LLP
Town Attorney
FEHR & PEERS
By:
Its:
Printed Name:
By:
Its:
Printed Name:
Exhibit “A”-1
EXHIBIT "A"
SCOPE OF SERVICES
Exhibit “B”-1
EXHIBIT "B"
SCHEDULE OF SERVICES
Exhibit “C”-1
EXHIBIT "C"
COMPENSATION
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: AWARD COLD MIX OVERLAY 2023 PROJECT
From: Douglas Robertson, Town Manager
Submitted by: Mike Podegracz, Town Engineer
Engineering
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council:
A. Review and approve the bid documents for the Cold Mix Overlay 2023 Project (“Project”); and
B. Award a contract to Calmex Engineering, Inc. for the Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.
BACKGROUND
As part of the Town’s annual paving priorities, staff evaluated the local roadways and determined priority areas in need of maintenance. The segments in this project require a thicker aggregate than what is used in the Town’s annual microsurface projects. The Project generally consists of providing the necessary labor, equipment, and materials for the application of cold mix asphalt on the listed segments.
On September 21, 2023, the Town received and opened bids for the Project. The bid results are as follows:
Contractor Base Bid Price
1. Calmex Engineering, Inc. $1,369,240.00
2. Sully Miller Contracting Company $1,674,625.00
ANALYSIS
Staff reviewed the bid submissions for completeness and considers Calmex Engineering, Inc. to be a qualified, responsible, and responsive bidder.
FISCAL IMPACT
Funding for this Project has been appropriated in the adopted FY 2023-2024 budget under Paving Priorities using Road Maintenance and Rehabilitation Act (2011-5010- 9525-0000) funds.
ATTACHMENTS
A. Segments Map
B. List of Segments
Town of Apple Valley
Cold Mix Overlay 2023
Segment Map
(For Reference Only) Not to Scale
STREET NAME SEGMENT START SEGMENT END
POWHATAN ROAD E/S COCHISE ROAD W/S APPLE VALLEY ROAD (E. ECR/BCR)
TACONY ROAD N/S RIVERSIDE DRIVE S/S TUSCOLA ROAD
TACONY ROAD N/S TUSCOLA ROAD S/S SYMERON ROAD
TACONY ROAD N/S SYMERON ROAD S/S MONDAMON ROAD
TACONY ROAD N/S MONDAMON ROAD E/S TUSCOLA ROAD
TACONY COURT TACONY ROAD END (EAST) - CDS 61
NOKOMIS LANE NOKOMIS ROAD END (WEST)
NOKOMIS COURT NOKOMIS ROAD END (WEST)
NOKOMIS ROAD N/S RIVERSIDE DRIVE S/S SYMERON ROAD
TUSCOLA ROAD S/S MANA ROAD No. PL @ THE CHURCH
TUSCOLA ROAD S/S SYMERON ROAD (+22' - ECR/BCR) S/S MANA ROAD
MONACHE ROAD N/S SISKIYOU ROAD W/S MALAHAT ROAD
MONACHE LANE MONACHE ROAD END (WEST) - CDS 63
MONACHE COURT MONACHE ROAD END (WEST) - CDS 63
CARIBOU AVENUE W/S KIOWA ROAD E/S MERINO AVENUE
CARIBOU AVENUE E/S MERINO AVENUE N/S WREN STREET
CARIBOU AVENUE N/S WRENSTREET S/S MARMOSET STREET
MARMOSET STREET E/S CARIBOU AVENUE W/S KIOWA ROAD
LANCELET AVENUE N/S MARMOSET STREET S/S WREN STREET
VERDE DRIVE E/S KIOWA ROAD N/S VALENCIA STREET
VERDE DRIVE N/S VALENCIA STREET N/S NANDINA STREET
VERDE DRIVE N/S NANDINA STREET N/S BALSA STREET
BALSA STREET N/S TUSSING RANCH ROAD E/S VERDE DRIVE
BALSA STREET E/S VERDE DRIVE W/S MOHAWK ROAD
BALSA STREET E/S MOHAWK ROAD S/S BALSA COURT
BALSA STREET S/S BALSA COURT W/WTUSSING RANCH ROAD
KIAVAN ROAD N/S TUSSING RANCH ROAD N/S NANDINA STREET
KIAVAN ROAD N/S NANDINA STREET S/S WREN STREET
PANOCHE ROAD E/S MANHASSET ROAD (Join Ex. OL) W/S QUINNAULT ROAD
ALEUT ROAD W/S QUINNAULT ROAD E/S NAMBE ROAD
LIST OF SEGMENTS
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: ACCEPTANCE OF WORK FOR THE MICROSURFACE 2023
PROJECT
From: Douglas Robertson, Town Manager
Submitted by: Mike Podegracz, Town Engineer
Engineering
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
A. Accept the work completed by VSS International as part of the Microsurface 2023 project for a total contract cost of $472,737.00.
B. Direct the Town Clerk to file the Notice of Completion for the contracted work.
C. Direct the Director of Finance to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
BACKGROUND
As part of the Town’s annual paving priorities, staff evaluated local roadways and determined priority areas in need of maintenance. The Project generally consisted of providing the necessary labor, equipment and materials for the application of microsurface and replacement of new thermoplastic striping and raised pavement markers on local roads within the Town of Apple Valley. The selected areas included in this project were previously included in a roadway repair project where large roadway gaps and other damaged areas were repaired and prepped for resurfacing.
During the course of work, staff requested additional resurfacing and striping at James Woody Park which also included providing and installing new wheel stops at each parking space. The striping work was required to make the parking area ADA compliant after the installation of a new modular restroom and fencing.
ANALYSIS
Engineering staff inspected the project area and deemed the work to be complete and acceptable.
FISCAL IMPACT
The total cost for the roadway portion of work is $426,305.00, and the additional parking lot portion of work is $46,432.00 making the total project cost $472,737.00. Funding for the roadway resurfacing portion of this project has been appropriated in the adopted FY 2023-2024 budget under Paving Priorities using RMRA funds (2011-5010-9525-0000).
The remainder of the work will be paid for out of the Parks & Recreation Grounds fund (1001-6190-9300-0000).
ATTACHMENTS
1. Notice of Completion
2. Area Maps
Resurfaced Parking Area
Resurfaced Parking Area
Resurfaced Drive Aisle
New Restroom
Location
New ADA Parking
Location and Fence
Opening
New ADA
Compliant Parking
Spaces
James Woody Park Page 68 of 85
Town of Apple Valley Microsurface 2023 Segment Map
(For Reference Only) Not to Scale Resurfacing in clouded area to be completed prior to August 4th Rio Vista School of Applied Learning Sycamore Rocks Elementary Area 1 Area 2 Page 69 of 85 Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: FEE WAIVER FOR NO DRUGS AMERICA
From: Douglas Robertson, Town Manager
Submitted by: Debbie S. Rivera, Parks & Recreation Manager Parks and Recreation
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fees of $1276.00.
BACKGROUND
On 8-14-01, the town council adopted a policy stating fees can be administratively waived for a local public agency, a utility company or service district, or a similar entity providing an essential service to the general community, whereas, non-profit requests for fee waivers must go before the town council for consideration and analysis.
SUMMARY
No Drugs America is requesting use of the Amphitheater at Civic Center Park on October 14, 2023, in order to provide education and discussion to the youth in the community about abstaining from drug use. They anticipate reaching out to around 200 youth and their family members. The organization will still be required to provide a Certificate of Insurance, Security Deposit, and submit a completed Facility Use Agreement for approval through the Parks & Recreation Department.
FISCAL IMPACT
Although there is not an ongoing demand that is displaced with the request on this particular day, the waiving of these fees will result in the loss of potential revenue in the amount of $1276.00.
ATTACHMENTS
A. Letter from No Drugs America requesting the fees to be waived for their upcoming event on October 14, 2023 at Civic Center Park.
Town Council Agenda Report
Date: October 10, 2023
To: Honorable Mayor and Town Council
Subject: ADDITIONAL KENNELS
From: Douglas Robertson, Town Manager
Submitted by: Gina Whitiside, Director of Animal Services Animal Services
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
Approve purchase of a 14 x 54 Manufactured Commercial Dog Kennel from Horizon Structures in the amount of $133,700.00 plus an estimated $40,110.00 for taxes and utility hookups.
BACKGROUND
Apple Valley Animal Services has experienced an increase of incoming animals into the facility. In order to deal with the capacity demands and meet the goal of positive outcomes, staff presented a plan to increase holding capacity to the Town Council. The proposed modular kennel unit is the first phase of renovations and additions that will provide an additional 12 kennels. The Town currently has one hundred and two (102) dog kennels and ninety three (93) cat kennels. This would increase our holding capacity by 12 dog kennels.
ANALYSIS
The Town received two quotes, one from Horizon Structures and one from Trailside Structures. The lowest quote the Town received was from Horizon Structures in the amount $133,700.00 plus an estimated 40,110.00 for taxes and utility hookups.
FISCAL IMPACT
The price quote attached for a new Manufactured Commercial Kennel is $133,700.00 plus an estimated 40,110.00 for taxes and utility hookups. The funding for this project was not appropriated in the adopted FY 2023-2024 budget. Staff is requesting additional appropriations to fund the project using Animal Services Facilities funds collected from Development Impact fees and the General Fund. Those accounts and totals are as follows: Animal Services DIF 4710-2130-9300-0000, $86,905.00 and General Fund 1001- 2130-9300-0000, $86,905.00, which can also be found in the attached budget amendment. The County of San Bernardino has appropriated a (1) time payment of $80,000.00 for renovations and modifications to the animal holding area.
ATTACHMENTS
A. Horizon Structures
B. Trailside Structures
Date Quote #
8/2/23 4681
Address 14955 Dale Evans Parkway
Apple Valley, 92307 CA
Prepared For Adriana Atteberry Rep Daniela Sanchez
Phone (760)-240-7000 Ext 7558 Rep Phone 610-593-7710
Email [email protected] Rep Email [email protected] Product Qty Sales Price Total Price
14 x 54 Commercial Dog Kennel
Includes:
(12) 4x4 Dog Boxes
(12) 4x6 Dog Runs
4' Wide Feed Alley
6x14 Storage Room
Paint Color:
Trim Color:
Shingle Roof Color:
Door Color:
STANDARD FEATURES INCLUDE:
- 4x4 Pressure Treated Posts in Runs
- 2x4 Pressure Treated Floor Joist - 16" OC
- 5/8" LP SmartFloor w/ Polyurea Coating on Interior Floor - 2x4 Wall Studs - 16" OC
- Your Choice of Siding - Painted LP SmartSide, Stained Pine Board & Batten or Stained Pine Tongue & Groove
- 24x36 Double Pane Windows with Screens
- Insulated Fiberglass Slab Door with Keyed Latch
- R-13 Fiberglass Insulated Walls & Ceiling in Interior - R-7 Spray Foam Insulated Floor in Interior
- Interior Walls & Ceiling are Lined with Glasbord or Trusscore - Interior Dog Box Partitions & Gates are 11.5 GA Chain Link - Exterior Dog Runs with Chain Link Partitions and Entry Gate - 1x6 PVC Composite Decking in Exterior Dog Run Area
- 20" Plexi-Glass Chew-Proof Dog Door with Stainless Edging - Cathedral Ceiling
- 2x4 Rafters - 16" OC
- 7/16" LP TechShield Sheathing
- 30 Year Architectural Shingles
Price Includes Delivery and Placement
1.0 $101,245.00 $101,245.00
ESTIMATE
Proposal is valid for 15 days.
www.horizonstructures.com
P: (888) 447-4337
F: (610) 593-7730
HIA # PA055761
Product Qty Sales Price Total Price
Upgrade to 6 Panel "Man" Door - Pre-hung 2.0 $270.00 $540.00 Upgrade to Standard 30" Dog Door 12.0 $70.00 $840.00
Upgrade to 36 x 36 Slider Window 6.0 $210.00 $1,260.00
Continuous Floor drain (includes drain pipe) ( 2FT into the storage room) 50.0 $58.00 $2,900.00 Upgrade to 6 Gauge Welded Wire (recommended; durable and stronger) 1.0 $8,625.00 $8,625.00 Tub Sink (Installed) 1.0 $540.00 $540.00
Divider Panel - 4' High Solid Heavy Duty Plastic, 3/16" Thick with Welded Frame -
INTERIOR
11.0 $220.00 $2,420.00
Divider Panel - 4' High Solid Heavy Duty Plastic, 3/16" Thick with Welded Frame -
EXTERIOR
12.0 $330.00 $3,960.00
100 Amp Electrical package w/ Breaker Box
Includes: Light, Switch, Receptacle & Breaker Box
- Requires connection to customer's electric service by an electrician.
1.0 $1,740.00 $1,740.00
Mini Split Unit Heat/AC - 800 Sq. Ft
(24,000 BTU)
1.0 $7,380.00 $7,380.00
110 Volt Exhaust fan with thermostat & timer 1.0 $690.00 $690.00 Additional Light 5.0 $195.00 $975.00
Additional Receptacle 3.0 $195.00 $585.00
Please note that a fully assembled structure will require a minimum clearance for delivery that is 2 feet wider than the structure.
The driver will need a clear unobstructed path from the road side to the location on your property where the structure will be placed.
1.0 $0.00 $0.00
Payment Terms:
35% of the invoice total, payable by cash or check, is required to place the kennel order. 55% payment due 3 weeks before kennel delivery date. Remaining balance to be paid by check or cash upon delivery of the kennel. Customer agrees to pay 2% interest on any remaining balance due 30 days after completion.
Due to volatile lumber pricing, price of kennel is not locked in util the 35% payment is applied.
NOTE: Before sending any wire payments please call the offce to confrm wiring info.
1.0 $0.00 $0.00
Subtotal $133,700.00
Sales Tax $0.00
Total $133,700.00
ACCEPTANCE OF PROPOSAL
The above prices, specifcations, and conditions are
satisfactory and are hereby accepted.
SIGNATURE _________________________________________ DATE _______________________
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
DKC1454 14x54 Commercial 12-Dog Kennel
PRICE INCLUDES DELIVERY AND PLACEMENT
ON RECOMMENDED FOUNDATION
Includes:
6x14 Work Area
48" Aisle
12) 4x4 Interior Dog Boxes
12) 4x6 Exterior Run Areas
1 101,316.00 101,316.00
PLACEMENT DELIVERY AND PLACEMENT WITH TRUCK
- If the building can be placed off the back of the truck - Additional Charges will apply if the truck cannot place your building and extra handling equipment is required
PLACEMENT ON FOUNDATION - COST WILL BE
DETERMINED BASED ON TYPE OF FOUNDATION
AND HANDLING EQUIPMENT THAT IS REQUIRED
- A Telehandler is required for crawl space foundations. - The cost for a telehandler is typically between $1,000 and $2,000 depending on the mileage to the site from the rental company.
- A crane may be required for foundations other than
concrete slabs, difficult delivery areas, or other
unexpected situations.
- If a crane is needed for delivery the cost will vary
depending upon the miles to location and the time the
delivery driver is on site.
- Typically crane costs will range between $2,500 to
$7,500.
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
KENNEL COMM... STANDARD FEATURES INCLUDE:
- 4x6 Pressure Treated Foundation Runners
- 2x4 Pressure Treated Floor Joist - 16" OC
- 5/8" LP SmartFloor
- 2x4 Wall Studs - 16" OC
- Polyurea coating on Interior Floor
- Your Choice of Siding - Painted LP SmartSide, Stained Pine Board & Batten or Stained Pine Tongue & Groove
- 24"x36" Double Pane Single Hung Windows with
Screens
- Insulated Fiberglass 6-Pane Slab Door with Keyed
Latch
- Double 2x4 Header Above Runs
- 4' High Glasbord on Exterior Wall in Run Area
- Vinyl Posts in Run Area
- Exterior Dog Runs with Chain Link Partitions and Entry Gate
- 20" Plexi-Glass Spring Hinge Dog Door
- Molded plastic dog door trim kit
- 1x6 PVC Composite Decking in Exterior Dog Run Area
- Interior Dog Box Partitions & Gates are Chain Link
- R-13 Insulated Interior Dog Box Area - Fiberglass in
walls & ceiling, Spray Foam in Floor
- Interior Walls & Ceiling are Lined with Trusscore
- Interior Dog Box Partitions & Gates are Chain Link
- Cathedral Ceiling on Interior
- 2x4 Rafters - 16" OC
- 7/16’’ OSB Sheathing on Roof
- Vented Ridge Cap & Soffit
- 30 Year Architectural Shingles
DKW3636SW Upgrade from 24x36 to 36"x36" Slider Window - per window
6 84.00 504.00
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
DKSDP6Door 6 Panel Single Door Prehung
- outswing with exterior hinges
- locking door knob
2 269.00 538.00
DKDDD30 Upgrade to Deluxe 17" x 30" Dog Door
- spring hinge
- swings in and out
- chew proof
12 100.00 1,200.00
DKDDG Guillotine Dog Door
- Aluminum
- This door is used as a secondary door for locking the dogs in or out without entering the fencing.
12 149.00 1,788.00
DK6GaWire2x4 6 Gauge 2x4 Welded Wire
- hot dipped galvanized
- 2 x 4 welded wire pattern
1 6,694.00 6,694.00
DKCont Drain SS Interior Channel Drain - per foot
- drains are installed right inside the dog door against the wall
48 54.00 2,592.00
DKSlFloor OPTION: Sloped Floor - 384 sq. ft. - $1,920.00 - A slight slope in the floor helps the water move towards the drains when washed down inside
DKSDividerInterior Interior Solid Kennel Divider Based on 4' High - 4' Wide - 1 & 3/8" Norlock PVC panels
- white color
11 182.00 2,002.00
DKSDividerExterior Exterior Solid Kennel Divider Based on 4' High - 6' Wide - 1/4" Evolve Plastic Sheeting
- Clay Color
12 348.00 4,176.00
DKUT Utility Tub 1 466.00 466.00
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
DKElecPackBB Electrical Package w/ Breaker Box
- includes: one light, one switch, one receptacle &
breaker box
- Rough Electric Inspection
1 1,513.00 1,513.00
DKEMS800 Mini Split Unit Heat/AC - 24,000 BTU
- 800 sq ft
- requires 220-V A-C
- lower temperature units available for colder climates 1 7,128.00 7,128.00
DKEAddOutlet Additional Receptacle 3 206.00 618.00
DKELAddLight Additional Light 4 137.00 548.00
DKFB OPTION: Feeder Bowl System - IF YOU NEED FOOD
& WATER BOWLS FOR THE KENNEL - $202.00
EACH - $2,424.00 TOTAL FOR KENNEL
- two 3 quart stainless steel bowls
- hinged bracket with rods to keep bowls in place
DRAWINGS - Architectural/Engineered Sealed Drawings if Needed - Cost TBD
- State Sealed Drawings if Needed - Cost TBD
- Note that building pricing is subject to change after review of drawings if framing changes are required.
- Drawings Fee– this fee must be pre-paid and is
non-refundable.
- Typically the price range is $2,500 to $7,500
- Changes requested after drawings have been submitted
to the engineer/architect will be charged a fee of $150 - Changes requested after drawings have been submitted
to the state will be charged a fee of $1,000
CKENNEL TERMS TERMS:
NET 30 WITH A PURCHASE ORDER OR THE
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
TERMS BELOW APPLY
- A 10% Deposit is required to place an order into the
build schedule. This deposit may be charged to
Visa/Mastercard if it is less than 10K. Once the initial deposit is paid we will send a Sales Order and order
drawings for your project.
- 50% of the balance, payable by cash or check, and
signed Sales Order & Drawings are required prior to
construction of the kennel.
- 85% of the balance is due prior to delivery.
- Balance is due upon delivery, payable by cash or check, to the delivery driver. If your kennel requires set up by our crew, the balance will be due on the last day that the crew is on site when your kennel is complete.
- There will be an additional 3% added to amount if a
credit card is used for the 50%, 85%, or balance payment.
Trailside Structures LLC is not responsible for obtaining any needed permits. The customer is responsible for
obtaining all permits and agrees to being listed on the permit as the homeowner contractor. Trailside Structures can provide shop drawings to assist with the process if needed. (Note: Architectural Stamped Drawings, If
Needed for Permitting, Can Be Provided for an
Additional Fee)
PLACEMENT is included in the price of your kennel.
The kennels will be completely assembled when they are
delivered. If our driver determines that he is unable to place the kennel where requested, he will place the kennel in your driveway or yard (adjacent to your driveway).
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
Please call us at 800-655-5322 if you have any questions or concerns regarding the desired placement of your
kennel.
NOTE: Because our dog kennels are built-to-order,
orders are subject to a 25% cancellation / re-stocking fee.
Estimate
Date
9/27/2023
Estimate #
339
Name / Address
Town of Apple Valley
Adriana Atteberry
Apple Valley, CA
Ship To
Town of Apple Valley
Adriana Attenberry
Apple Valley, CA
Trailside Structures LLC.
Total
Terms PO/ Project #
88 Airstrip Drive
Mill Hall, PA 17751
trailsidestructures.com [email protected] (800) 655-5322 30 Days
Item Description Qty Rate Total
$131,083.00