Council - Regular Meeting - December 12, 2023
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Johnny Lewis, Grace Christian Community Church Apple Valley
2.2 Pledge of Allegiance
2.3 Presentations
3. Reorganization
3.1 SELECTION OF MAYOR PRO-TEM
1. Selection of Mayor Pro-Tem 2023.pdf
A. Council to select one of its number as Mayor Pro Tempore.
4. Mayor's Youth Leadership Summit - Mock Council Presentation
4.1 CONSIDERATION OF FUNDING FOR SWIM LESSONS FOR LOW INCOME/AT-RISK YOUTH
1. Mayor's Youth Leadership Summit - Project Consideration .pdf That the Town Council approve an expenditure of up to $2500.00 to provide funding for Swim Lessons for Low Income/At-Risk Youth
4.2 Presentations
Presentations of Plaques to the Sponsors of the Mayors Youth Leadership Summit.
5. Public Comments
6. Councilmember Committee/Commission/Community Participation
1. Boards 2023-2024.pdf
Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting. Councilmembers may also make brief reports on their community participation. No formal action will be taken.
7. Town Council Announcements
7.1 Suggested items for next Agenda
7.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - January 9, 2024 - Council Chamber Regular Session at 6:30 p.m.
8. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 8.1-8.14 as recommended.
8.1 APPROVAL OF MINUTES
1. Minutes.pdf
2. Post-Meeting Minutes - CC-RM_Nov14_2023 - English.pdf That the Town Council approve the subject minutes as part of the consent agenda.
8.2 NOVEMBER 2023 COMMERCIAL WARRANTS AND WIRE TRANSFER SCHEDULES
1. November 2023 Commercial Warrants.pdf
2. NOV.2023 Warrants.pdf
3. Wire Transfers Schedule 11-2023(1).pdf
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
8.3 NOVEMBER 2023 PAYROLL/BENEFITS WARRANTS SCHEDULE
1. November 2023 Payroll Warrants.pdf
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.
8.4 APPROVING AND AUTHORIZING TRANSMITTAL OF A RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2024-25
1. ROPS FISCAL YEAR 2024-25 .pdf
2. Attachment A_Apple Valley ROPS 24-25 Admin Budget SA Resolution Draft.pdf
3. Attachment B_ROPS 2024-25.pdf
4. Attachment C_Administrative Budget ROPS 2024-25.pdf
Adopt a resolution approving and authorizing transmittal of a Recognized Obligation Payment Schedule and Administrative Budget for Fiscal Year 2024-25.
8.5 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF APPLE VALLEY AMENDING THE CLASSIFICATION AND SALARY PLAN FOR THE TOWN OF APPLE VALLEY
1. Classification and Salary Plan Amendments 121223.pdf
2. _Resolution.pdf
3. A_ Classification and Salary Plan (1).pdf
4. B_ Grade and Step Plan.pdf
That the Town Council adopt the attached Resolution No. 2023-36, a Resolution of the Town Council of the Town of Apple Valley, California, amending the current Classification and Salary plan.
8.6 APPROVAL TO EXECUTE ALL PIGGYBACK AGREEMENTS RELATED TO SOLAR POWER PROJECT AT FOUR TOWN FACILITIES
1. Power Purchase Agreements for solar canopies at four Town facilities.pdf
2. SKM_C65923110309440.pdf
3. SPURR ESA General Conditions - Apple Valley Town - 10.16.23.pdf
4. SPURR ESA Special Conditions - Animal Shelter - Apple Valley Town - 10.16.2023.pdf
5. SPURR ESA Special Conditions - Golf Clubhouse - Apple Valley Town - 10.16.2023.pdf
6. SPURR ESA Special Conditions - Police Dept - Apple Valley Town - 10.16.2023.pdf
7. SPURR ESA Special Conditions - Town Hall - Apple Valley Town - 10.16.2023.pdf
8. LOI 20221026.pdf
Authorize the Town Manager to execute all piggyback agreements for behind the meter, grid interconnected, canopy mounted solar at Town Hall, the Police Department Headquarters, Animal Services, and the Apple Valley Golf Course Clubhouse and to approve any non-substantive changes to those agreements, including but not limited to system sizes and Power Purchase Agreement rates up to the maximum amounts authorized in the agreements.
8.7 ACCEPTANCE OF WORK FOR THE JESS RANCH LIFT STATION UPGRADES
1. Acceptance of Work for the Jess Ranch Lift Station.pdf
2. Notice of Completion_JRLS.pdf
Accept the work completed by Canyon Springs Enterprises as part of the Jess Ranch Lift Station Upgrades Project for a total contract cost of $2,710,736.50.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
Direct the Finance Department to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
8.8 ACCEPTANCE OF WORK FOR THE JAMES WOODY PARK BASEBALL FIELD FENCE REPLACEMENT PROJECT
1. Acceptance of Work for the James Woody Fence Replacement Project.pdf
2. Notice of Completion_JW Fence.pdf
Accept the work completed by Quality Fence Company, Inc as part of the James Woody Park Baseball Field Fence Replacment project for a total contract cost of $184,885.80.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
Direct the Director of Finance to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
8.9 ACCEPTANCE OF WORK FOR THE COLD MIX OVERLAY 2023 PROJECT
1. Acceptance of Work for the Cold Mix Overlay 2023 Project.pdf
2. Segments.pdf
3. CMO 2023 Map.pdf
4. Notice of Completion_CMO 2023.pdf
Accept the work completed by Calmex Engineering as part of the Cold Mix Overlay 2023 project for a total contract cost of $1,393,764.90.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
Direct the Director of Finance to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
8.10 AWARD A PROFESSIONAL SERVICES AGREEMENT FOR REAL ESTATE AND BROKERAGE SERVICES
1. Award Professional Service Agreement for Real Estate and Brokerage Services.pdf
2. Apple Valley_ Model Professional Services Agreement (2020)-c1.pdf Award a Professional Services Agreement to RSG, Inc. for real estate and brokerage services subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.
8.11 APPROVAL TO NAME THE MAIN BUILDING AT THE APPLE VALLEY GOLF COURSE THE “APPLE VALLEY COMMUNITY AND EVENT CENTER”
1. Approval to add Apple Valley Community and Event Center Name to the Apple Valley Golf Course.pdf That the Town Council approve naming the main building at the Apple Valley Golf Course the “Apple Valley Community and Event Center” and to add signage to the building.
8.12 APPROVAL OF THE AVUSD JOINT USE AGREEMENT ADDENDUM
1. Approval of the AVUSD Joint Use Agreement Addendum.pdf
2. AVUSD JUA Addendum 11_29_2023 (Revised).pdf
That the Town Council approve an addendum to the Apple Valley Unified School District (AVUSD) Joint Use Agreement. The addendum reflects a reduction in the number of program days AVUSD will participate and reimburse fees to the Town for the Day Camp Program each school year.
8.13 SECOND READING OF ORDINANCE 567 OF THE TOWN OF APPLE VALLEY, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION AND A MITIGATION MONITORING AND REPORTING PROGRAM PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AMENDING THE OFFICIAL ZONING MAP IN
1. Maida Second Reading.pdf
2. Odrinance 567.pdf
TITLE 9 “DEVELOPMENT CODE” OF THE TOWN OF APPLE VALLEY (ZONE CHANGE ZC 2022-005) FROM RESIDENTIAL AGRICULTURE (R-A) TO ESTATE RESIDENTIAL 3/4 (RE-3/4) ON 120 ACRES (APN: 0434-042-32), AND AMENDING TITLE 9 “DEVELOPMENT CODE” (DEVELOPMENT CODE AMENDMENT DCA 2022-003) TO MODIFY NOTE 17 FROM TABLE 9.28.040-A (1), DECREASING THE LOT DEPTH STANDARD IN THE RE-3/4 ZONING DISTRICT Adopt Ordinance No. 567
8.14 EXTENDING THE TOWN’S DEADLINE TO ESTABLISH AN ONLINE PERMITTING SYSTEM FOR POST-ENTITLEMENT PHASE PERMITS IN ACCORDANCE WITH STATE LAW.
1. California Assembly Bill 2234 .pdf
2. Apple Valley - Resolution Re AB2234 Extension-c1.pdf Adopt the resolution attached as Attachment 1, which will extend the Town’s deadline to establish an online permitting system for post-entitlement phase permits to January 1, 2026.
9. Public Hearings
9.1 ORDINANCE AMENDING THE TOWN OF APPLE VALLEY MUNICIPAL CODESECTION 6.20.250 – PLACEMENT, USE AND REGULAR SERVICE OF TRASH BINS/DUMPSTERS
1. Ordinance of the Town of Apple Valley Amending Section 6.20.250 (Trash Dumpsters).pdf
2. Redline - Apple Valley - Section 6.20.250-c1.pdf
Find the proposed adoption of Ordinance No. 568 is not subject to and is exempt from CEQA based upon a finding that, under section 15061(b)(3) of the CEQA Guidelines, it can be seen with certainty that there is no possibility that the proposed amendment may have a significant effect on the environment.
Move to waive the reading of Ordinance No. 568 in its entirety and read by title only.
Move to introduce Ordinance No. 568 amending Section 6.20.250 of the Apple Valley Municipal Code relating to the placement, use, and regular service of trash bins/dumpsters.
10. Business of the Council
10.1 APPROVE CAPITAL EQUIPMENT PURCHASE OF THE AUTOMATED LICENSE PLATE READERS
1. Traffic Camara License Plate Reader.pdf
2. Copy of Sole Source Doc LPR - Feb 2023.pdf
3. L5F - EB - WB Bear Valley Rd - Central Rd.pdf
4. L5F - EB - WB Bear Valley Rd - Jess Ranch Parkway (1).pdf
5. L5F - EB - WB Yucca Loma Rd - Apple Valley Rd.pdf
6. L6Q - EB - WB Highway 18 - Apple Valley Rd.pdf
7. L6Q - EB - WB Highway 18 - Central Rd.pdf
Approve purchase of Automated License Plate Reader (ALPR) equipment from Vigilant Solutions, LLC in the amount of $223,379.98 and approve budget amendment.
10.2 APPROVAL TO INCREASE MONTHLY CAFETERIA BENEFIT ALLOWANCE FOR HEALTH PREMIUMS
1. Approval to Increase Monthly Cafeteria Benefit Allowance for Health Premiums .pdf That the Town Council approve staff recommendation to increase the total maximum cafeteria benefit allowance for premiums for insurance coverage from $760 to $1,110 per month to adjust for the rising cost of health plan premiums as well as add an additional $100 per month bilingual pay benefit for eligible employees.
11. Reports, Requests and Communications
12. Town Manager’s Comments & Legislative Update
13. Closed Session
Recommended Motion:
To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:
13.1 CLOSED SESSION
1. Closed Session Dec 12, 2023.pdf
Conference with Legal Counsel – Existing Litigation – Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9: (1) Case No.: Civds1600180 – Town of Apple Valley Vs. Apple Valley Ranchos Water Company Et Al.; and (2) Town Of Apple Valley Vs. Apple Valley Ranchos Water Company, Et Al., Court Of Appeal Case No. E078348
14. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.