Apple Valley City Council
February 27, 2024

APPLE VALLEY TOWN COUNCIL
AGENDA

Tuesday, February 27, 2024, 6:30 p.m.

Council Chamber

PLEASE SILENCE CELL PHONES UPON ENTERING THE CHAMBER
THIS MEETING IS BROADCAST LIVE AND VIEWABLE ON FRONTIER CHANNEL 29 OR CHARTER SPECTRUM CHANNEL 186 AND LIVE STREAMED ONLINE AT HTTPS://APPLEVALLEY.TV. THE TOWN OF APPLE VALLEY SUPPORTS PUBLIC COMMENTS FOR INDIVIDUALS NOT PHYSICALLY PRESENT AND WISHING TO MAKE PUBLIC COMMENTS.

PLEASE EMAIL YOUR COMMENT TO [email protected]. COMMENTS SHOULD BE SUBMITTED BY 12:00 P.M. ON THE MEETING DATE TO BE INCLUDED IN THE RECORD.

The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.

This is an agenda for the scheduled meeting of the Town of Apple Valley.

This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.

Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.

In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.

Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the Town Council/Redevelopment Agency or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3.

When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.

Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.

The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.

Pages

1. Call to Order

2. Opening Ceremonies

2.1 Invocation
Pastor Don Moenich - New Hope Community Church

2.2 Pledge of Allegiance

2.3 Presentations

3. Public Comments

4. Councilmember Committee/Commission/Community Participation 5 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.

Councilmembers may also make brief reports on their community participation.

No formal action will be taken.

5. Town Council Announcements

5.1 Suggested items for next Agenda

5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - March 12, 2024 - Council Chamber Regular Session at 6:30p.m.

6. Town Council Consent Agenda
Recommended Motion:

To approve the Consent Calendar items numbered 6.1-6.5 as recommended.

6.1 APPROVAL OF MINUTES 7
That the Town Council approve the subject minutes as part of the consent agenda.

6.2 AWARD ROADWAY REPAIR 2024-01 17
That the Town Council review and approve the bid documents for the Roadway Repair 2024-01 project;
A.

Award a contract to LCR Earthwork & Engineering, Corp., in the amount of $521,750.00, for the Roadway Repair 2024-01 Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.

B.

6.3 PURCHASE OF CARTEGRAPH ASSET MANAGEMENT (OPENGOV,
INC.) SOLUTION AND IMPLEMENTATION SERVICES TO REPLACE

SEDARU WASTEWATER ASSET MANAGEMENT SOFTWARE
24 That Council authorize the purchase of OpenGov, Inc. Cartegraph Asset Management solution, licensing, implementation and professional services for a three-year term, not to exceed the amount of $169,416.80, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

6.4 PURCHASE OF ADDITIONAL VERKADA SECURITY CAMERAS AND

IMPLEMENTATION SERVICES
56 That Council authorize the purchase of additional security cameras and implementation services for the Town’s existing Verkada solution from Matrix Audio Visual Designs, Inc. in the amount of $270,279.61, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

6.5 PURCHASE OF DIGITAL PROJECTION SYSTEM FOR THE SINGH CENTER FOR THE ARTS, STUDIO 12
107
That the Town Council authorize the purchase of a digital projection system in the amount not to exceed $150,000.00, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

7. Public Hearings

8. Business of the Council

9. Reports, Requests and Communications

10. Town Manager’s Comments & Legislative Update

11. Closed Session
Recommended Motion:

To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:

11.1 CLOSED SESSION 108
NEGOTIATIONS WITH REAL PROPERTY NEGOTIATOR –
Parcel Numbers: 3087-501-01 and 3087-502-81, vacant
parcels located east of Little Beaver Road and South of Nisqually Road, Apple Valley, CA; Negotiating Parties:

Christopher Connors; Town Negotiator(s) – Town Manager, Town Engineer, or Designee; Under negotiation: price and terms of payment.

1. 12. Adjournment
Recommended Motion:

To adjourn the meeting of the Apple Valley Town Council at TIME.

TOWN OF APPLE VALLEY

TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS

CITIZEN ADVISORY COMMITTEES

HISTORICAL ADVISORY COMMITTEE (HAC)
Mayor Pro Tem Cusack
Meets every 2nd Tuesday of each month at 9:00 a.m.,
(location may vary)

SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.

TRAFFIC ADVISORY COMMITTEE (TAC)
Mayor Nassif
As needed.

Town Council Chambers

TOWN PERSONNEL COMMITTEE
Mayor Nassif
Council Member Bishop
Meets as Needed

PARK AND RECREATION ADVISORY COMMITTEE
Mayor Nassif
Council Member Emick

AD HOC COMMITTEES

APPLE VALLEY ROAD AD HOC COMMITTEE
Mayor Nassif

VILLAGE MERCHANTS AD HOC COMMITTEE
Council Member Emick

SINGLE-FAMILY RESIDENTIAL DESIGN CRITERIA

AD-HOC COMMITTEE
Council Member Art Bishop
Council Member Kari Leon

AGENCY - BOARDS/COMMITTEES &

COMMISSIONS

CALIFORNIA JOINT POWERS INSURANCE

AUTHORITY (CJPIA)
Mayor Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.

CAL CITIES/DESERT MOUNTAIN DIVISION (DMD)
Mayor Nassif- Voting Delegate
Council Member Bishop – Alternate
Meets as needed, rotating cities.

MOJAVE DESERT AIR QUALITY MANAGEMENT

DISTRICT (MDAQMD)
Council Member Leon-– Delegate
Council Member Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville

MOJAVE DESERT AND MOUNTAIN RECYCLING

AUTHORITY
Mayor Pro-Tem Cusack – Delegate
Council Member Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville

SAN BERNARDINO COUNTY TRANSPORTATION

AUTHORITY (SBCTA)
Council Member Bishop - Board Member
Mayor Pro-Tem Cusack – Alternate
Meets 2nd Wednesday of each month at 9:00 a.m.,
I10/I15 Corridor meets 2nd Thursday at 10:00 a.m.
1170 West 3rd St.

San Bernardino

SOLID WASTE ADVISORY TASK FORCE (SWAT)
Mayor Pro-Tem Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.

Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland

VICTOR VALLEY ECONOMIC DEVELOPMENT

AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Council Member Emick – Commissioner
Council Member Bishop – Alternate
Meets every 2nd Wednesday of each quarter at 5:00
p.m., SCLA

VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Council Member Emick – Representative
Council Member Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall

VICTOR VALLEY WASTE WATER RECLAMATION

AUTHORITY (VVWRA)

Mayor Nassif – Commissioner
Council Member Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.

VVWRA Offices

GREATER HIGH DESERT CHAMBERS

GOVERNMENTAL RELATIONS COMMITTEE
Council Member Bishop – Representative
Mayor Pro-Tem Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES

From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Director of Government Services/Town Clerk Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.

SUMMARY:

A. Regular Meeting February 13, 2024.

1 Apple Valley Town Council

MINUTES
February 13, 2024, 6:30 p.m.

Council Chamber
Members Present: Mayor Scott Nassif
Mayor Pro Tem Art Bishop
Council Member Larry Cusack
Council Member Curt Emick
Council Member Kari Leon
_____________________________________________________________________

1. Call to Order
Mayor Nassif called to order the regular session of the Apple Valley Town Council at 6:32 p.m.

2. Opening Ceremonies

2.1 Invocation
Pastor Green - Way of the Cross, Hesperia.

2.2 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Emick.

2.3 Presentations
None.

3. Public Comments
Noah (No Last Name Given), Apple Valley, believed a Pickleball Program in the Town of Apple Valley would be a wonderful asset.

Grace Smith, Apple Valley, spoke in support of the Apple Valley Animal Shelter.

Kathy Arch, Apple Valley, spoke in support of the Apple Valley Animal Shelter.

Tiana Grey, Apple Valley, spoke in support of Pickleball Program within the Town.

2 Sharon Negrete, San Bernardino, expressed concern regarding the Apple Valley Animal Shelter.

Regina (No Last Name Given), San Bernardino, expressed concern regarding the Apple Valley Animal Shelter.

Julie Butler, expressed concern regarding the Apple Valley Animal Shelter.

Linda Delria, expressed concern regarding the Apple Valley Animal Shelter.

Jessica Campos, expressed concern regarding the Apple Valley Animal Shelter.

Pastor Green, Apple Valley, spoke in support of a program to help mentor the youth in Apple Valley.

Margaret Cashion, expressed concern regarding the Apple Valley Animal Shelter.

Lori Hoskins, expressed concern regarding the Apple Valley Animal Shelter.

Heather Gaines, Adelanto, expressed concern regarding backyard breeders.

Chelsea Rotter, expressed concern regarding the Apple Valley Animal Shelter.

Virginia Hummings, expressed concern regarding the Apple Valley Animal Shelter.

Veronica Golub, expressed concern regarding the Apple Valley Animal Shelter.

Marcy Taylor, Apple Valley, commented on the Singh Center and possible uses for the donated building including housing historic memorabilia. She spoke of donated art that she had and other items that could be placed at the theater.

She also announced the Legacy Museum Event that would be held on April 6, 2024.

Eric Schmidt, Church of Latter-Day Saints, spoke of upcoming events at the church and its communication goals for the year.

Barb Cady, spoke in support of the Apple Valley Animal Shelter staff and their hard work and dedication to the animals.

La Vonda M-Pearson, Town Clerk, noted for the record that 24 requests to speak emails were submitted in reference to the Apple Valley Animal Shelter. She noted that all emails submitted were available on the Town of Apple Valley website.

3 4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.

Councilmembers may also make brief reports on their community participation.

No formal action will be taken.

Council Member Emick commented on committee meetings and events that he attended.

Council Member Leon commented on committee meetings and events that she attended.

Council Member Cusack commented on committee meetings and events that he attended.

Mayor Pro Tem Bishop commented on committee meetings and events that he attended.

Mayor Nassif commented on committee meetings and events that he attended.

5. Town Council Announcements

5.1 Suggested items for next Agenda
Mayor Pro Tem Bishop suggested that a letter of support should be agendized for a future meeting regarding Assembly Bill 1772.

Council Member Emick suggested that a report be agendized for a future meeting regarding the vacant buildings at Highway 18 and Navajo Road.

5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - February 27, 2024 - Council Chamber Regular Session at 6:30p.m.

6. Town Council Consent Agenda
Council Member Cusack has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with Apple Valley Communications, AV Tech Services or AVCOM Services for the Town of Apple Valley as the owner of these businesses. Therefore, he will be recusing from voting on the warrants for Apple Valley Communications, AV Tech Services and AVCOM Services listed under Agenda Item Number 6.2. In addition, due to his interest in these businesses, Council Member Cusack will be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of

4 income to his businesses. A list of business entities for Council Member Cusack is maintained on file in the Town Clerk’s Office and available for review at the dais.

Council Member Cusack confirmed that he would be recusing from voting on these warrants.

Mayor Nassif has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with NAPA Auto Parts or High Desert Auto Supply for the Town of Apple Valley as the owner of these businesses. Therefore, he will be recusing from voting on the warrants for NAPA Auto Parts and High Desert Auto Supply listed under Agenda Item Number 6.2. In addition, due to his interest in both businesses, Mayor Nassif will also be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of income to his businesses. A list of business entities for Mayor Nassif is maintained on file in the Town Clerk’s Office and available for review at the dais.

Mayor Nassif confirmed that he would be recusing from voting on these warrants.

MOTION minus 6.2 and 6.6
Motion by: Council Member Bishop
Seconded by: Mayor Pro Tem Cusack
To approve the Consent Calendar items numbered 6.1, 6.3, 6.4, 6.5, 6.7, 6.8 and

6.9 as recommended, and that items numbered 6.2 and 6.6 be pulled for discussion.

Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.

6.3 JANUARY 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.

6.4 APPROVE PURCHASE OF MOTOROLA APX 6000 2-WAY RADIOS

5 Approve purchase of ten (10) Motorola APX 6000Series 2-Way Radios in the amount of $56,032.16.

6.5 VARIANCE FOR 21754 ZUNI DRIVE REGARDING FINISHED FLOOR

ELEVATION IN APPLE VALLEY DRY LAKE OVERLAY
It is recommended that the Town Council approve a variance for 21754 Zuni Drive allowing a finish flood elevation of 2910.5.

6.7 SOUTHERN CALIFORNIA EDISION CO. (SCE) EASEMENT REQUEST

AT CORWIN PARK
Approve and execute an easement for Southern California Edison (SCE)

6.8 EXTENSION OF TIME TO COMPLETE IMPROVEMENTS, NEW
AGREEMENTS AND SECURITIES FOR TRACT MAP NO. 15286
That the Town Council approve an extension of time for the construction of improvements, new securities and agreements for Tract Map 15286, subject to approval as to form by the Town Attorney and as to content by the Town Manager.

6.9 RESOLUTION OF THE TOWN OF APPLE VALLEY RATIFYING
PROCLAMATION NO. 2024-01 AND PROCLAIMING THE EXISTENCE

OF A LOCAL EMERGENCY
That the Town Council ratify a proclamation proclaiming the existence of a local emergency within the Town of Apple Valley resulting from the Extreme Winter Storm.

6.2 JANUARY 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER

SCHEDULES
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.

Veronica Golub, commented on commercial warrants as they relate to animal service/shelter costs. She also commented on a euthanasia list.

Chelsea Trotter, commented on potential services that could be enhanced at the animal shelter.

Motion by: Council Member Emick
Seconded by: Mayor Pro Tem Bishop
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.

6 Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

6.6 APPROVE ADDENDUM NO. 1 TO R.T. DESAI & ASSOCIATES’

PROFESSIONAL SERVICES AGREEMENT
Approve Addendum No. 1 to R.T. Desai & Associates’ Professional Services Agreement for continued accounting and finance assistance for fiscal year 2023-24.

Margaret Cashion, commented on funding programs for animal services.

Motion by: Council Member Emick
Seconded by: Mayor Pro Tem Bishop
Approve Addendum No. 1 to R.T. Desai & Associates’ Professional Services Agreement for continued accounting and finance assistance for fiscal year 2023-24.

Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

7. Public Hearings

7.1 RESOLUTION NO. 2024-02, TO RECORD DELINQUENT UTILTY FEES

AND COST AGAINST REAL PROPERTY LOCATED IN THE TOWN OF

APPLE VALLEY AND DIRECTING THAT SAID ASSESSMENTS

CONSTITUTE A LIEN UPON SAID PROPERTIES
That the Town Council:

A. Open Public Hearing.

B. Adopt Resolution No. 2024-02, confirming delinquent utility fees and costs against real property located in the Town, and directing that said assessments constitute a lien upon said properties.

C. Close Public Hearing.

Mayor Nassif opened the public hearing at 8:21 p.m.

7 Doug Robertson, Town Manager, presented the staff report as filed with the Town Clerk.

There being no requests to speak, Mayor Nassif closed the public hearing at 8:24 p.m.

Motion by: Council Member Emick
Seconded by: Council Member Cusack
Adopt Resolution No. 2024-02, confirming delinquent utility fees and costs against real property located in the Town, and directing that said assessments constitute a lien upon said properties.

Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

8. Business of the Council

8.1 YUCCA LOMA ROAD WIDENING – APPLE VALLEY ROAD TO
HIGHWAY 18
It is recommended that the Town Council provide direction regarding the widening of Yucca Loma Road between Apple Valley Road and Highway

18. Mike Podegracz, Town Engineer, presented the staff report as filed with the Town Clerk. He spoke of the various phases for the widening projects and explained why the project would need to be done in phases.

This was a receive and file item only with direction to move forward with the project.

8.2 PARKS PRIORITY PROJECTS AND QUIMBY FUNDING
That the Town Council: (1) approve the Parks and Recreation Infrastructure and Capital Projects Priority List; and (2) authorize the allocation of Quimby Funds to the park’s projects in accordance with the Parks and Recreation Infrastructure and Capital Projects Priority List.

Orlando Acevedo, Assistant Town Manager, presented the staff report as filed with the Town Clerk. He reviewed the recommendations of the Park and Recreation Commission.

8 Mayor Pro Tem Bishop commented on the soccer fields. He asked since the School District requested retention of the entire park at Sycamore Rocks, if the funds allocated for Item 5 on the Funding-Based Projects list regarding Sycamore Rocks Park Field Lighting could be relocated for another use.

Mr. Acevedo concurred that those funds would be reallocated to other projects.

Council Member Emick also commented on capital improvement plan for Horseman’s Center.

Steven Taylor, Apple Valley, commented on the excitement for a Pickleball Program for the community.

Motion by: Mayor Pro Tem Bishop
Seconded by: Council Member Emick
That the Town Council: (1) approve the Parks and Recreation Infrastructure and Capital Projects Priority List removing the Sycamore Rocks Park field lighting project; and (2) authorize the allocation of Quimby Funds to the park’s projects in accordance with the Parks and Recreation Infrastructure and Capital Projects Priority List.

Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

9. Reports, Requests and Communications

10. Town Manager’s Comments & Legislative Update
Doug Robertson, Town Manager, presented an update of current events, upcoming events and activities in the Town of Apple Valley.

11. Closed Session
None.

9 12. Adjournment
To adjourn the meeting of the Apple Valley Town Council at 9:04 p.m.

Unanimously Carried
_______________________
Mayor, Scott Nassif
______________________________
Town Clerk, La Vonda M-Pearson

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: AWARD ROADWAY REPAIR 2024-01
From: Douglas Robertson, Town Manager
Submitted by: Mike Podegracz, Town Engineer
Engineering
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
A. That the Town Council review and approve the bid documents for the Roadway Repair 2024-01 project;
B. Award a contract to LCR Earthwork & Engineering, Corp., in the amount of $521,750.00, for the Roadway Repair 2024-01 Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.

BACKGROUND
As part of the Town’s annual paving priorities, staff evaluated local roadways and determined priority areas in need of maintenance. To prepare for a larger future resurfacing project, staff identified segments with large gap locations that must be repaired prior to resurfacing. The Project generally consists of providing the necessary labor, equipment and materials for the removal of damaged asphalt and replacing it with new compacted asphalt.

On February 6, 2024, the Town received and opened bids for the subject project. The bid results are as follows:

Contractor Base Bid Price

1. LCR Earthwork & Engineering, Corp $521,750.00

2. S&H Civilworks $727,500.00

3. Onyx Paving Company, Inc. $737,000.00

4. IE General Engineering $778,025.00

5. Sully-Miller Contracting Co. $1,034,587.50

ANALYSIS
The bid documents were reviewed by staff for accuracy and completeness. Staff considers LCR Earthwork & Engineering, Corp. to be a qualified, responsible and responsive bidder. The project is tentatively scheduled to begin on March 18, 2023 and be completed within 50 working days.

FISCAL IMPACT
Funding for this project has been appropriated in the adopted FY 2023-2024 budget using a combination of Measure I and RMRA funds.

ATTACHMENTS
A. Project Location Map
B. Contract for Construction

Swift Fox Court
Town of Apple Valley
Roadway Repair 2024-01
Segment Map
(For Reference Only) Not to Scale

28314.00015\41921969.1
31 SECTION 400 - CONTRACT FOR CONSTRUCTION
THIS CONTRACT is made this 27th day of February, 2024, in San Bernardino County, State of California, by and between the Town of Apple Valley, hereinafter called Town, and LCR Earthwork & Engineering, Corp., hereinafter called Contractor. Town and Contractor agree, for valuable consideration, as follows:

ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work and provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents (specified in Article 5 below) for the public work of improvement titled:

Roadway Repair 2024-01
The Contractor and its surety shall be liable to the Town for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. CONTRACT TIME. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the Town’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 50 Working Days from the commencement date stated in the Notice to Proceed, hereafter the Contract Time. By its signature hereunder, Contractor agrees the Contract Time is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The Town shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Five hundred twenty-one thousand seven hundred fifty Dollars ($521,750.00), hereinafter, the Contract Price. Payment shall be made as set forth in the General Conditions.

ARTICLE 4. LIQUIDATED DAMAGES. Contractor acknowledges that Town will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the Town’s actual damages. Accordingly, as provided in Government Code section 53069.85, it is agreed that the Contractor will pay the Town the sum of $500.00 for each and every Working Day of delay in completing the Work beyond the Contract Time, as Liquidated Damages and not as a penalty or forfeiture. In the event the Liquidated Damages are not paid, Town may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not affect the Town’s rights to other damages or remedies specified in the Contract Documents or allowed by law.

Should Contractor be inexcusably delayed in the performance of the Work, Town may deduct liquidated damages based on its estimate of when Contractor will achieve Final Completion or other Milestones. Town need not wait until Final Completion to withhold liquidated damages from Contractor.

Liquidated damages are not a penalty but an agreed estimate of the actual damages that would be sustained by the Town for delay, including but not limited to loss of revenue, inconvenience to the Town and the public, and increased Project administration expenses such as extra inspection, construction management, staff time, and architectural and engineering expenses.

Liquidated

28314.00015\41921969.1
32 damages do not include damages the Town incurs on account of claims by third parties against the Town on account of any delay.

Should money due or to become due to Contractor be insufficient to cover liquidated damages or other offsets due, then Contractor forthwith shall pay the remainder of the assessed liquidated damages to Town.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include only the following documents, each of which is incorporated into this Contract for Construction by reference:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Provisions (or Special Conditions)
Technical Specifications
Standard Specifications (Excluding sections 1-9 in their entirety) Addenda
Project Exhibits
Change Orders executed by Town
The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of a conflict, the various Contract Documents will be given effect in the order set forth in Article 2.b of the General Conditions.

This Contract constitutes the full and complete agreement between the parties with regard to the Project and the Work, and supersedes any prior agreement of the parties, whether written or oral.

The Contract can be modified only by a written Change Order executed in accordance with the Contract Documents.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.

28314.00015\41921969.1
33 ARTICLE 8. PREVAILING WAGES. Contractor shall pay not less than the prevailing rate of wages in accordance with the Labor Code, which rates have been determined by the Director of the California Department of Industrial Relations and shall be made available at the office of the Town Clerk or may be obtained online at http//www.dir.ca.gov/dlse.

If the Work involves federal funds or otherwise requires compliance with the Davis-Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall pay the higher of the state or federal prevailing wage rates.

The wage rates must be posted at the job site.
[SIGNATURES ON FOLLOWING PAGE]

28314.00015\41921969.1
34 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

TOWN OF APPLE VALLEY LCR Earthwork & Engineering, Corp
By: By:

Scott Nassif
ATTEST:

Ms. La Vonda M. Pearson, Town Clerk
APPROVED AS TO CONTENT:
___________________________
Douglas B. Robertson, Town Manager
APPROVED AS TO FORM:

BEST BEST & KRIEGER LLP
__________________________
Thomas Rice, Town Attorney

END OF CONTRACT
, Mayor Jennifer Mendoza, President

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: PURCHASE OF CARTEGRAPH ASSET MANAGEMENT (OPENGOV, INC.) SOLUTION AND IMPLEMENTATION SERVICES TO REPLACE

SEDARU WASTEWATER ASSET MANAGEMENT SOFTWARE

From: Douglas Robertson, Town Manager
Submitted by: Guy Eisenbrey, Director of Municipal Services Public Works
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That Council authorize the purchase of OpenGov, Inc. Cartegraph Asset Management solution, licensing, implementation and professional services for a three-year term, not to exceed the amount of $169,416.80, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

BACKGROUND
On March 17, 2021, the Town’s Wastewater asset management solution provider, Sedaru, was acquired by Aquatic Informatics (AQI). The Town’s Department of Innovation and Technology was notified on September 11, 2023, about the end of support for Sedaru and discontinuation of the solution effective July 2024. Town personnel immediately began looking for a replacement solution and selected Cartegraph Asset Management, one of many government software solutions offered by OpenGov. Cartegraph was determined to be the most capable and expandable of the options, with the capacity to handle the Town’s current and future needs including an asset management platform that can also meet the fleet, streets, and engineering needs of the Town.

The recommendation provides for a three-year term with OpenGov for a total amount not to exceed $169,416.80, with option to extend at the discretion of the Town. Breakdown of the cost is as follows:
 Term 1 cost includes a one-time implementation fee and software licensing for a total of $75,698.65 (through July 31, 2024).

 Term 2 cost includes annual software licensing and consulting for a total of $45,716.18 (through July 31, 2025).
 Term 3 cost includes annual software licensing and consulting for a total of $48,001.97 (through July 31, 2026).

FISCAL IMPACT
This purchase will be funded by appropriations from the Sewer DIF fund account. This purchase follows the “piggyback” purchasing process, in accordance with the Town’s Municipal Code section 3.12.270, as well as utilizing the NASPO ValuePoint Cooperative Purchasing Contract #AR2472.

There is no impact to the General Fund.

ATTACHMENTS
A. Executive Summary and Initial Proposal
B. Final Quote

Table of Contents
Why Cartegraph Asset Management? 1
Core Functionality 2
Assets 2
Work 5
Work Management 5
Resources 10
Infrastructure Planning 14
Analytics & Reporting 17
Wastewater Collection 18
P60C10T1#yIS1 Signals 19
Transportation 20
Walkability 20
Partnership Investment Summary 22
Why Cartegraph EAM for Apple Valley 25
Confidential & Proprietary Information - DO NOT DISCLOSE

Town of Apple Valley
14955 Dale Evans Pkwy
Apple Valley, CA 92307
RE: Cartegraph Asset Management & Apple Valley - Executive Summary & Proposal Apple Valley Team:

On behalf of OpenGov, we are thrilled about the opportunity to partner with the Town with Cartegraph Asset Management (powered by OpenGov), the industry’s most user-friendly asset management, and work order management solution that has helped hundreds of state and local governments, utilities, parks, and schools to better manage their assets, track work, and spend smarter.

The OpenGov team has enjoyed working with your team over the last few months, and we are well aligned to deliver on the Town’s goals to:
● Provide a user friendly asset management platform to replace the Town’s current Sedaru system and manage Wastewater / Sewer Assets
● Integrate with existing systems including 811, 311, and the Town’s ERP - Munis ● Offer an intuitive mobile application to increase user adoption among field staff ● Configure the platform specifically to the Town’s data needs ● Automate reporting & dashboards - especially for state requirements ● Become more accurate in estimating total project costs ● Become more proactive in maintaining assets
Cartegraph Asset management is currently being used by many leading local governments in the country, including San Bernardino County, CA ; City of Los Angeles, CA ; City of Banning, CA ; City of Industry, CA ; City of Eastvale,CA ; City of Hemet, CA ; and City of San Jacinto, CA OpenGov & Cartegraph are on a mission to power more effective and accountable government, and we seek to produce long-term partnerships with the communities we serve. We look forward to putting our entire organization behind the Town to ensure this engagement exceeds expectations.

Sincerely,
Andrew Kercado
Account Executive - US West
805 878 9706
Confidential & Proprietary Information - DO NOT DISCLOSE

Why Cartegraph Asset Management?
Cartegraph Asset Management delivers deep work
order and inspection capabilities, a comprehensive
mobile solution, inventory management from multiple
locations, facility/equipment management, and
strong reporting dashboards. Relevant information is
available across the enterprise and delivered to
stakeholders appropriate to their needs.
● Build an inventory of all your asset needs
● Create tasks to maintain your assets
● Track labor, equipment, materials, and overall
costs
● Inspect your assets proactively, giving you
visibility on how your equipment is performing
● Integrate seamlessly with GIS, finance, and other
systems you already own
● Use the data for budget proposals
● Set up preventative maintenance schedules and
use automations to save time in your day
● Monitor performance with easy-to-use dashboard
gadgets
● Plan for the future with proactive work plans and
budgeting tools
Trusted by Leading Governments
Salt Lake City, UT Frederick County, MD
Cobb County, GA City of Santa Barbara,
CA
Bay County, FL Newcastle, WA
City of Pittsburgh, PA Penn State University,
PA
“The Cartegraph support team has been super supportive in everything that we’ve done. They actually try to implement the things that we suggest. I’ve never seen a company that actually is this responsive to ideas that their customers have. This has been the most effective way for us to perform asset management at a high level.” - Salt Lake City, Utah
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Core Functionality
Assets
Know what you have, where it is, and what condition it’s in Asset Management
Create a full and comprehensive inventory of all your assets with Cartegraph Asset Management, which provides for multi-site, multi-organization and multi-level asset tree capabilities, enabling users to create asset hierarchy for searching, tracking, and managing assets across locations or portfolios. Asset management functionality lets The Town track any asset type including playgrounds, play structures, trees, trails, signs, fleet, and facilities.

All asset applications also integrate with Cartegraph’s work management functionality to associate work activities, costs, and resources. Key features include:
● Uniquely identify and quickly create any asset
● View asset hierarchy
● View floorplans of facilities and drill down to see additional detail ● Document inspection results and calculate asset conditions ● Estimate the remaining life of assets
● View graphs of the actual and predicted performance of individual assets ● Review cost to maintain assets based on completed work Confidential & Proprietary Information - DO NOT DISCLOSE 2

● Add and view attachments
● View asset details to see an automated total cost to maintain an asset ● Use container/component relationship to manage assets within assets ● Set up preventative maintenance schedules on assets to trigger work automatically based on condition, time, and usage
GIS Integration
Cartegraph is a 100% GIS-centric solution. This means that Cartegraph and Esri work seamlessly together, combining your organization’s existing GIS web maps and asset inventories with rich operations and asset management functionality. If you have data in one system, but not the other, the integration will fill your missing pieces.

Esri have developed a set of partner specialties to help their users find the best software and service providers to fit their needs. Cartegraph has given GIS-centric specialties and designations that are highly sought-after in our customer database.
“Partners like Cartegraph are critical to providing deep, effective solutions for customers. They extend Esri’s powerful platform technology to deliver valuable and meaningful business solutions. We are pleased to play a key role in extending Cartegraph’s robust ‘under the roof’ offerings to provide a truly comprehensive solution for infrastructure owners.” - Robert Laudati, director, Global Alliances and Partners, Esri
Condition Manager
Understand where an asset is in its overall lifecycle. The Asset Condition Manager uses the data captured in the Condition Category, Condition Group, and its Prediction Group to quickly and accurately calculate the asset’s current Estimated Condition, helping you reduce maintenance costs and plan better for the future.

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Asset Inspections
Inspections are the key to understanding the condition of your assets and becoming proactive about maintaining them. Cartegraph’s Advanced Inspection tools give organizations more control, more flexibility, and more precision.

Asset Risk
With Cartegraph Asset Management, better understand where an asset is at in its overall lifecycle.

Use age, predicted performance, and inspection data to schedule proactive, condition-based maintenance tasks. Cartegraph allows customization of risk factors and weighted values to determine a cumulative risk score per asset type.

Container/Component Relationships
Cartegraph Asset Management supports a “Container/Component” relationship where a user-defined asset hierarchy can be established to different levels. As an example, this functionality will allow the Town to define the relationships of Facilities assets to the Facility or floor they are located in/on.

Total Cost of Ownership
Cartegraph Asset Management compliments organizations on their journeys to long-range asset management planning. The Town can ensure total cost of ownership by tracking cost information such as labor, equipment, material, and vendors with Cartegraph.

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Work
Create, assign, and track tasks from anywhere with a truly mobile workforce
Work Management
Cartegraph’s Work Management functionality lets you reduce paperwork and optimize how work is completed. Using the Cartegraph Asset Management mobile app, facility workers can see assigned tasks for the day and new tasks in real time on an Esri map. All materials, resources, and labor hours related to a task are all done right in the app. Less time spent on paperwork gives teams more opportunities to work on other important projects.

Some of those projects might be preventative maintenance plans, all of which can be automated based on periodic increments to ensure all your equipment is in top condition.

Not only will your facilities stay in great condition longer, but everyone using the equipment you manage will be safer and happier. With all records noting install and repair dates, the solution provides the Town with added protection and peace of mind knowing exactly how their work is making a difference. Plus, this work can be viewed at different levels in a calendar view to see what upcoming work days and weeks look like if other work comes up or if weather delays one of your projects.

Cartegraph Work Management View of All Work on a Facility Confidential & Proprietary Information - DO NOT DISCLOSE 5

Task Tracking
Cartegraph Asset Management can assign and track projects and tasks, associate general ledger accounts to specific tasks or projects and track activities as project milestones are reached. Using the Cartegraph Mobile App, facility workers can see assigned tasks for the day and new tasks in real time on an Esri map. All materials, resources, and labor hours related to a task are all done right in the app. Our reporting dashboard includes charts and graphs that can track task completion.

Paperless Work Orders
Cartegraph Asset Management is a mobile-enabled solution that allows facility staff to spend less time filling out paperwork and more time doing the work that matters. Our software solution replaces paper maps and work orders with a mobile solution that works when you are connected and when you are offline.

Crew Assignments
Cartegraph has robust scheduling, tracking, notification, and documentation capabilities.

Incoming requests are routed to the Request Management section of Cartegraph. Staff can view the requests, assign work to them, and the request can be tracked through completion.

Notifications can be set automatically to notify requesters when a request has been received and completed. Supervisors can view all work for the day, week, and month on the dashboard. This data can be sorted in various ways and is updated as new work is created.

Task Calendar
The Task Calendar displays tasks on a calendar in a week of month view, allowing work to be quickly viewed. Each task’s status, priority image, ID, Activity and Asset are displayed, while a Summary tool tip is available by clicking on the task in the calendar.

All tasks displayed in the calendar come from the list view where the calendar is opened. Any filters applied are used in the calendar, except Map Filter.

The Task Calendar is available on the Task list view screen, the Work Order Tasks sections of a Work Order detail, Assigned Tasks in Labor detail, and the Tasks list on a Container Asset Summary tab.

Preventative Maintenance Plans
Cartegraph can create and manage scheduled or recurring preventative maintenance plans. The Town can manage inspections and automatically generate work orders when inspection results fall outside established ranges. Preventative maintenance work can be automatically created by the system based on time, condition, usage triggers, or any combination, thereof. When created, these preventative maintenance tasks can automatically be assigned to a manager or reassigned to a staff member.
● Predefined maintenance tasks, schedules, procedures, and processes to help them trim repair and replacement costs and ensure longevity
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● Proactive maintenance and/or predictive maintenance with ability to track and monitor asset usage and performance through trend analysis and condition-based monitors to predict any faults and create appropriate schedules
● Central repository of task templates for standard workflows and processes, that can be attached to various assets and maintenance activities
● Create and define a schedule based on date, time or any other condition with the option to schedule recurring maintenance activities such as inspections, repairs, updates, etc. ● Track compliance standards, health & safety standards, risk management, environmental regulations
To take periodic maintenance a step further, the Town can use Cartegraph’s Scenario Builder to create budgetary analysis plans that will project what maintenance activities need to be performed, and when, along with what the estimated costs will be.

Here are some ways our customers are using Cartegraph for preventive maintenance:
● Streets Maintenance: “Our budget doesn’t get cut. The reason it doesn’t get cut is because our council has a lot of confidence in the numbers. Council understands we can’t have brand-new streets covering the city, but they also understand the value of keeping our streets in good condition to save money down the road.” - City of West Des Moines, IA ● Pavement Management: “Cartegraph has helped completely change the mindset on where we need to be investing our money in the City. We’re no longer guessing–we’re making educated decisions.” - City of Helotes, TX
Planned Work
Calendars are available in Cartegraph Asset Management with functionality to drag and drop planned work. Dashboards, reporting, and visualizations can be personalized and aligned with certain roles to assess planned work. Cartegraph Asset Management has a built-in management dashboard with analytics that include charts, graphs, numbers and KPIs to track key financial and operational performance metrics relevant to the role at hand. Different roles and users will have different dashboards. For instance, managers might have a KPI to track the performance of their team teams completing tasks before due date against the goal of 85%.

The dashboard is configurable for each user. Permissions are managed through a role-based security model. Users are assigned to roles that control access to screens, data, features, and reports. The dashboard allows users to create different gadget types (e.g. pie charts, column charts, KPIs).

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Mobile App
Cartegraph provides options for mobile access and is platform-agnostic, functional with both iOS and Android devices. Field staff can experience the full app interface with a smartphone or tablet.

When using a device with GPS capabilities,
users can identify their current location on the
map and leverage that information to
accomplish tasks such as creating assets or
identifying nearby work. All mobile devices can
be used in a real-time, always-connected state
with an internet connection. An offline option is
also available in the event service is difficult to
maintain (all work performed will be synced once
a connection is reestablished). A user can view,
complete, and create new tasks and also enter
labor, equipment, materials, and other
resources while completing work.

The mobile app is designed to ensure that “in the
field” use is accounted for through
touch-friendly interfaces, high visibility forms
and UI elements, leveraging hardware-specific capabilities, such as voice-to-text, GPS, camera, file attachments, barcode scanner, and other accessibility features of the selected mobile device.

Request Management
Cartegraph can accept requests from multiple sources and can intake both internal and external requests. Internal requests can be submitted through an internal request portal which provides access to any Town staff even if not a Cartegraph user.

Staff can create new requests to address incoming phone calls under the Request section of Cartegraph. When documenting a new call, staff can review caller history as well as the location and details of similar requests. Instead of creating duplicate requests, staff can add new requesters to existing issues in one click. Requests can be completed (or routed) through a work order to completion.

Incoming requests are routed to the Request section of Cartegraph EAM. Staff can review the requests, assign work to them, and the request can be tracked through completion. Notifications can be set to automatically notify requesters when a request has been received and completed.

You can filter notifications to reflect desired information such as high-priority requests or work.

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Cartegraph Request Management view of a climate control request related to an HVAC system in a facility Confidential & Proprietary Information - DO NOT DISCLOSE 9

Resources
Estimate, assign, and track labor, equipment, materials and vendors.

Resource Management
Resource Management functionality allows Town Staff to manage labor, equipment, materials, and vendor information. You can track attribute, rate, and historical information for each and apply these resources to work activities for accurate cost accounting. Key features include:
● Load multiple rates for an individual resource (e.g., standard rate and overtime rate) ● Manage purchasing and inventory information for materials ● Track quantity-on-hand automatically decremented based on materials used.

System-generated notifications remind staff when a material has hit its user-defined reorder point
● Specify inventory method (LIFO, FIFO, Least Expensive, or Most Expensive) ● Identify vendor price quotes and set primary vendor as default price when stocking material ● Track equipment warranty information
● Track employee history including certifications, training, and other key events ● Manage equipment like other assets – including preventative maintenance schedules and current equipment condition
Cartegraph Resource Manager view of materials with a high-level detail view of trash bags on hand Labor Tracking and Costs
As work is performed on assets, each work activity (or task) will have resource costs (e.g., labor, equipment, materials). Those costs will be rolled up into the overall cost of maintaining that asset.

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Our reporting dashboards include charts and graphs to track key financial and operational performance metrics including a cost breakdown, asset condition, and task completion.

Work Management view of all work on a facility
Equipment Management
Cartegraph Asset Management allows users to manage equipment like other assets - including preventative maintenance schedules, current equipment conditions, tracking equipment warranty information, and tracking equipment on tasks completed.

Material Inventory
The Town can use Cartegraph’s resource management capabilities to be strategic about using its resources. As your team enters materials on tasks and work orders Cartegraph’s resource management software adjusts your inventory. Inventory can be set up with minimum and maximum amounts in addition to reorder points. Further, when a piece of inventory needs to be re-ordered, a notification can be sent to an authorized user to re-order that item. Cartegraph can manage materials, tools, and stock levels across locations. Users can quickly add multiple inventory items to work tasks. Cartegraph supports inventory stored in multiple locations, including mobile warehouses. Users can specify inventory method (LIFO, FIFO, Least Expensive, or Most Expensive).

Contractor Management
Cartegraph’s resource management capabilities allows for managing all labor costs, including contractor costs.

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Vendor Costing
Using Cartegraph’s resource management capabilities, users can track vendor information and identify vendor price quotes and set primary vendor as default price when stocking material.

Resource Estimates
Use Resource Estimates to make better planning and budgeting decisions–you can use your own data to easily project how much a task activity will cost and how long it’ll take to complete.

Use your own historical data. Track estimated resource costs based on historical work–broken out by labor, equipment, material, and other. For example, Cartegraph will check to see if you’ve ever completed a specific task on an asset–Flush on Water Hydrant HYD-494–and then generate an estimate based on that data. The more times you flush that hydrant, the more accurate your estimates will be.

Create Custom Estimates. Manually set resource estimates for any asset and activity combination.

The next time a task is created for that specific combination, Cartegraph will generate an estimate based on your settings.

Estimate Per Unit. Distribute resource estimates by a unit to account for assets of various sizes, like a large park vs. the lawn outside the city hall.

Visualize Your Data. We’ve added charts as a new default layout section on tasks and work orders, so you can compare Estimated vs. Actual costs across all four resource types–and view the total of those resources.

You can also use four new dashboard gadgets to compare estimated and actual costs for tasks and work orders:
● Task Estimates vs. Actual Cost Comparison: Display estimate and actual costs broken out by resource type for the past year.
● Task Totals: Estimate vs. Actual–display the estimate and actual total cost for the past year.
● Work Order Estimates vs. Actuals Cost Comparison: Display estimate and actual costs broken out by resource type for the past year.
● Work Order Totals: Estimate vs. Actual–display the estimate and actual total cost for the past year
Material Planning
The Town can track materials at multiple locations, transfer them from one place to another, and organize the material ordering process.
● Material Location: The Town can keep sight on its materials and where they’re located.

Users can click to see materials at any given location, from warehouses to trucks, with another click to show a list of all locations a particular material is stored. The Town can Confidential & Proprietary Information - DO NOT DISCLOSE 12

review a rollup of the value of stocked materials, the number of materials that need to be reorders, and other helpful data
● Adjustable Inventory Settings: As the warehouse quantity is likely different from the quantity on the truck, Town Staff can adjust inventory settings by location. The reorder point, reorder amount, maximum amount, and minimum amounts are editable fields ● Transfer: Similar to an online banking account, The Town can choose where the materials are moving from , where they’re going, and how many to transfer ● Bulk Transfer: This simplifies restocking vehicles. Instead of transferring materials one-by-one, this pulls a list of all materials that need to be restocked. ● Material Order Tracking: The Town can see the materials that were ordered, from where, and how much was paid for them. All orders are organized by vendor for easy tracking.

Advanced Material Management: When the shipment arrives, users simply select the vendor, click Receive, and Cartegraph will update to display the newly stocked materials.

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Infrastructure Planning
Streamline Your Planning Process with Configurable
Dashboards and Reports
Scenario Builder
The Scenario Builder functionality allows you to effectively prepare scenarios of recommended work to identify necessary funding. Use this tool to:
● Support your fiscal year planning process
● Estimate cost to meet identified targets
● Estimate impact of identifying funding. You can even specify an inflation percentage ● Compare scenarios to help with the justification of funds Scenario Builder: Sample scenario for pavement over five years displayed on a map Budget Planning
By leveraging the data in Cartegraph's asset management software, organizations can develop informed and accurate budgets that take into account the actual costs of maintaining, repairing, and upgrading their assets. With this data, organizations can better plan for future expenses and avoid unexpected costs that can disrupt operations or cause budget shortfalls.

Moreover, Cartegraph's software allows organizations to track their asset management activities and associated costs in real-time. This ensures that they have a complete and accurate picture of their spending and can adjust their budgets as needed. It also helps organizations to identify areas where they can optimize spending and improve overall operational efficiency.

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Advanced Reports
Cartegraph Asset Management has an embedded robust report writer (Combit) that allows basic and advanced reports to be created and shared. Reports are generated in a matter of seconds and highly customizable for users. Cartegraph Asset Management helps customers use the power of data to know how much they are spending on labor, resources, and assets each year, and also predict future expenses to maintain and improve their current infrastructure and assets.

FEMA Reports
Cartegraph Asset Management includes several standardized FEMA reports to help the Town effectively respond to–and get reimbursed for–FEMA-related events and activities. The system also includes a tool to keep equipment FEMA rates up to date. All work related to FEMA activities can be exported out or compiled into a report.

Report Designer
Reporting options include dashboards, standard reports, and the ability to create ad-hoc reports.

The dashboard includes charts, graphs, numbers and KPIs to track key financial and operational performance metrics relevant to the role
at hand. Different roles and users will have
different dashboards. For instance,
managers might have a KPI like the one
shown at right, tracking the performance
of their teams completing tasks before the
due date against the goal of 85%.

Graphs with bars show the volume and
distribution of a variable over time; e.g.,
average time spent per activity. The manager can easily identify the most time-consuming activities and review whether or not something can be done about it (see example below).

Standard reports provide an additional way to collect and review diverse sets of data. Examples include Task Performance Measures, Asset Performance Charts, and Material Inventory Details.

The system includes the capability to filter, sort, query, and report on any field.

Organization-Specific Reporting
Authorized users can create and publish
an unlimited number of ad-hoc reports.

Each user can also manipulate data
on-screen through filters and sorts. These
data views can then be exported with a
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single click to compatible file formats including Excel, PDF, JPG, etc.

ArcGIS Dashboard Integration
Integrating Cartegraph Asset Management with ArcGIS dashboards not only provides benefits for internal decision-making and budget planning but also enhances transparency for citizens. By making data accessible through interactive dashboards, citizens can see the current status of assets and infrastructure in their community, as well as the planned maintenance or improvement projects. This increased transparency allows citizens to have a better understanding of how their tax dollars are being spent and provides them with the opportunity to provide feedback or input on projects that affect their daily lives. Ultimately, this increased transparency can lead to improved trust between citizens and their local government.

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Analytics & Reporting
Create custom dashboards and reports. Budget and plan for the future.

Dashboard for Ease of System Navigation
High-performance teams don’t just capture good data; they analyze that data and use it to guide their decisions. Enter the Analytics Dashboard in Cartegraph. Use this one-stop-shop to get quick access to the data you care about most, and make smarter decisions throughout your workday. The Analytics Dashboard is built your way–you choose the data you want to see and customize how you want to see it.

Track things like:
● Where is each department spending its money?
● How many of our tasks are reactive vs. proactive?
● Are we meeting our goal of completing 90% of graffiti removal requests within 72 hours? ● What are the top service requests from citizens by council district? ● How many overdue tasks do we currently have?
Our Analytics Dashboard is easy to use and customizable by role. Select from a variety of pre-built gadgets to start monitoring performance and evaluating success. Or, create your own gadget with just a few clicks. Select your chart style and the data points you want to see, then preview and save.

Group multiple sets of data at the same time in a single bar or column chart. Quickly visualize data over time based on months, quarters, and years. Investigate and dig deeper into your metrics without ever leaving your dashboard with drill-down and robust search capabilities.

Instead of running reports to see certain data points, create a gadget to display the data in real-time. Easily export the data from your gadget or save the image to share in a presentation.

The Analytics Dashboard includes several default gadgets, including:
● Overdue Tasks by Department
● Hours Logged Today by Team
● Average Cost Per Activity
● Open Requests More than One Week Old
With the Analytics Dashboard, you can utilize your data to answer questions that may not have been possible before with traditional analysis methods.

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Wastewater Collection
Asset Management’s Wastewater Collection domain expertise allows users to:
● Proactively inspect sewers using attached CCTV footage with automated follow-up tasks in Asset Management to avoid overflows and breaks.
● Work from anywhere with an easy-to-use in the field mobile app for iOS and Android to quickly create, track, and complete work, all in the field. ● Integrate other vital systems like sewer utility billing, fueling systems, and more.

View of sewer mains, laterals, and properties on top of an Esri soils basemap Confidential & Proprietary Information - DO NOT DISCLOSE 18

Signals
Cartegraph’s Signals Domain expertise allows users to:
● Track your operation and maintenance expenses on some of your most expensive infrastructure assets
● Eliminate paper maps and work orders with a mobile solution that works when you are connected and when you are offline
● Build preventative maintenance plans custom to your traffic assets to extend their lifecycle, increase safety, and lower taxpayer costs
Signals Domain Assets shown on a light gray canvas detailing a high-level view of a preemption asset Confidential & Proprietary Information - DO NOT DISCLOSE 19

Transportation
Cartegraph’s Transportation domain expertise allows users to:
● Reduce the potholes and repairs needed with advanced insight on preventative maintenance schedules and PCI compliance information
● Work offline or on with Cartegraph’s mobile application to upload documents, complete tasks, and inspect signs
● Justify their budget requests to show stakeholders exactly where, when, and why the funds they are requesting help positively impact a heavily relied upon domain All transportation assets with a high-level view of a pavement asset showing its total cost to date and remaining expected life on top of an Esri traffic cameras map
Walkability
Cartegraph’s Walkability Domain expertise allows users to:
● Ditch their paperwork with mobile inspections, tasks, and asset information. Saving lost information and showing real-time costs and work completed ● Improve accessibility by building data-driven accessibility plans, to upgrade, repair, and maintain their walkability network
● Reduce risk and liability by knowing exactly when repairs and inspections were completed Confidential & Proprietary Information - DO NOT DISCLOSE 20

Asset Management View of all Walkability Assets with a high-level detailed view of a sidewalk asset, showing its total cost to date and remaining expected life on top of a standard Esri basemap Confidential & Proprietary Information - DO NOT DISCLOSE 21

Partnership Investment Summary
OpenGov’s pricing model consists of both a fixed fee annual subscription for the software and a one-time cost for professional services. Our professional services cost includes implementation, configuration, testing, deployment, account management, and technical support. OpenGov offers an unlimited user, unlimited usage pricing model, meaning customers are not limited to the number of users, logins, dashboards, reports, or usage of data. Rather, we charge an annually recurring subscription fee to encourage our customers to utilize the platform, increase adoption throughout their organization, get valuable unlimited usage, and have a predictable annual cost.

Option 1: Sedaru Replacement Scope
Confidential & Proprietary Information - DO NOT DISCLOSE 22 Software Services (Annual Subscription)
Solution Cost
Enterprise Asset Management Platform
$42,560
(NASPO Rate $47,289)
Asset Builder
Wastewater / Sewer + Custom Assets
811 Integration
Professional Services Fee
Software Implementation
Initiation, Best Practices, Configuration,
Validation, Deployment, and Project Completion of
the above solutions.
$33,005
Post-Deployment Training & Support
Standard Support
Customer Success Manager: Designated human
resource to support your journey as an OpenGov
user with training, adoption, best practices, and
general assistance throughout the OpenGov
partnership
Technical Support via telephone, chat, e-mail, and
platform case
Included
Included
Premium Support
Adoption Toolkit: Create customized in-app
training, and monitor utilization to ensure staff and
process adoption
Orange Advantage: Dedicated support hours,
project management, and personnel
Cartegraph Campus
Online resource of thousands of training videos,
white papers, help topics, and more, available
24/7.

Optional Add Ons
Sedaru Data Conversion: $8,200 (One Time)
SCADA Usage & Alarms: $12,300 (One Time)
Onsite Requirements Gathering & Training: $16,075 (One Time) Option 2: Larger Townwide Scope (Bundled)
Confidential & Proprietary Information - DO NOT DISCLOSE 23 Total
March 15, 2024
$75,565
Annual Subscription + Deployment
March 15, 2025
$44,688
Annual Subscription
March 15, 2026
$46,922
Annual Subscription
Software Services (Annual Subscription)
Solution Cost
Enterprise Asset Management Platform
$65,360*
(NASPO Rate $81,700)
*Discounted Bundle Offer
Available through 6/30/24
Asset Builder
Wastewater / Sewer + Custom Assets
Signals
Transportation
Walkability
811 Integration
Professional Services Fee
Software Implementation
Initiation, Best Practices, Configuration,
Validation, Deployment, and Project Completion of
the above solutions.
$63,345
Post-Deployment Training & Support

Optional Add Ons
Sedaru Data Conversion: $8,200 (One Time)
SCADA Usage & Alarms: $12,300 (One Time)
Onsite Requirements Gathering & Training: $16,075 (One Time) Confidential & Proprietary Information - DO NOT DISCLOSE 24 Standard Support
Customer Success Manager: Designated human
resource to support your journey as an OpenGov
user with training, adoption, best practices, and
general assistance throughout the OpenGov
partnership
Technical Support via telephone, chat, e-mail, and
platform case
Included
Included
Premium Support
Adoption Toolkit: Create customized in-app
training, and monitor utilization to ensure staff and
process adoption
Orange Advantage: Dedicated support hours,
project management, and personnel
Cartegraph Campus
Online resource of thousands of training videos,
white papers, help topics, and more, available
24/7.

Total
March 15, 2024
$128,705
Annual Subscription + Deployment
March 15, 2025
$68,628
Annual Subscription
March 15, 2026
$72,059
Annual Subscription

Why Cartegraph EAM for Apple Valley
Based on our conversations over the last few months, Cartegraph is uniquely positioned to meet the goals and timelines for the Town’s Asset Management project. Listed below are the top reasons why cities partner Cartegraph vs competitors in the space

1. Robust GIS Integration for Seamless Experience Between Systems - Cartegraph is a Gold Partner with ESRI and includes full Bi-directional Integration with ArcGIS out of the box ensure a smooth & efficient data exchange - We often hear that other low-cost solutions do not have a bi-directional integration leading to data integrity issues and additional staff time being spent in data manipulation

2. Ease of Use & Configurability for In Field Staff
- We often hear other systems lack flexibility and struggle to gain adoption with field staff - Cartegraph enables full configuration of in-field entry screens to ensure ease of use - Cartegraph’s Deployment includes training for specifically for field staff - and on-site training options are also available

3. Ability to Work Outside of GIS for In Field Updates
- While Cartegraph does tightly integrate with GIS, we find that many Towns have assets that are not tracked in GIS that need updating
- Field staff will be able to make updates directly in Cartegraph even if assets are not currently being tracked by GIS

3. Ability to utilize integrate with Current Systems in use by the Town - Cartegraph integrates with most common software platforms including Munis ERP, 811, and 311 systems

4. In House Cartegraph Deployment Staff
- Our dedicated in-house deployment staff is made up of many ex-local government experts and is well versed in Town operations via experience with local cities - Award Winning extended customer support team including Deployment Project Team, Long Term Customer Success Manager, and Executive Sponsor - Deployment Team availability & ability to deploy Sedaru replacement by October, 2024

5. Ability to Expand the Solution to Manage all Citywide Assets - The Town will have the ability to phase in a larger asset management project to manage all townwide assets including streets, signals, walkability, and more

6. Scenario Builder for Robust Capital Planning
- Cartegraph’s Capital Planning Tool, Scenario Builder, empowers the department to plan, analyze, and optimize asset management strategies for more informed decision making

7. Proven Track Record
- Cartegraph’s Parks Domain is used by more than 200 agencies including City of Los Angeles, City of Banning, City of Industry, City of Santa Barbara, and City of Hemet

8. Unlimited Users & Data
- Cartegraph includes unlimited usage & data ensuring that your annual subscription will not increase as user adoption increases
Confidential & Proprietary Information - DO NOT DISCLOSE 25

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: PURCHASE OF ADDITIONAL VERKADA SECURITY CAMERAS AND

IMPLEMENTATION SERVICES

From: Douglas Robertson, Town Manager
Submitted by: Brandon Cales, Innovation and Technology Officer Innovation and Technology
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That Council authorize the purchase of additional security cameras and implementation services for the Town’s existing Verkada solution from Matrix Audio Visual Designs, Inc. in the amount of $270,279.61, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

BACKGROUND
This purchase will provide a number of camera additions at Civic Center, including Town Hall and the Development Services Building, the Public Works Yard, and the Animal Shelter. The security camera system for Town facilities was first implemented in fiscal year 2021-2022, to replace equipment that did not meet requirements and was failing to a point of inoperability. The Department of Innovation and Technology has standardized on camera systems from Verkada, which provides a unified platform at all Town facilities.

In subsequent fiscal years, additional cameras will continue to be added to adequately provide necessary coverage for the protection of Town facilities and assets. The Verkada solution provides the latest security camera technology that is smart, secure and easy to manage.

The purchase is exempt from the Town’s standard bidding procedures pursuant to Apple Valley Municipal Code section 3.12.270, subdivisions (2) and (10) because the equipment, which must be compatible with the existing system, can only reasonably be obtained from a single vendor and because the contract involves piggybacking on another competitively awarded contract.

FISCAL IMPACT
This purchase will be funded by the Municipal Services Department and Department of Innovation and Technology as appropriated in the adopted FY 2023-2024 budget. This purchase follows competitive pricing through the California Multiple Award Schedules (CMAS) cooperative agreement 3-20-11-0100A.

Funding consists of $90,000 equally split from Wastewater 50105032-710216, Grounds Maint. 10015029-710216, Streets Maint. 20105031-710216, Solid Waste Mgmt. 55105028-720010; with the remaining from IT General Fund ($165,000 - 10011901- 710150 and $15,279.61 - 10011901-720010).

ATTACHMENTS
A. Civic Center Proposal
B. Public Works Yard Proposal
C. Animal Shelter Proposal

Civic Center Surveillance System
PROJECT INFORMATION:

Revision:
11/30/2023
0 Modified: Technology . Service . Solutions®
PREPARED FOR:

Town of Apple Valley
Project Name: Brandon Cales
Accounts Payable
14975 Dale Evans Pkwy
Apple Valley CA 93207
Project Site Address:
14975 Dale Evans Pkwy
Apple Valley, CA 93207
Project Number: P001200
Date: 12/03/2023
Expires: 02/29/2024
CMAS: 3-20-11-0100A Page 58 of 108
TECHNOLGY . SERVICE . SOLUTIONS®
Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.

For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.

We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.

Matrix Audio Visual Designs, Inc.

Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others and/or our competitors. Through out the years we have spent tremendous amount time, training, learning, and generally keeping up with technology.

The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.

Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions

Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:

T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139

Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.

We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.

Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.

Needs analysis and feasibility studies
Conceptual systems and facilities design
Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
Detailed, in-house system engineering and complete integration Project implementation and management
Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.

Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.

Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.

Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.

Some of our integrated systems have included:

Auditoriums
Boardrooms
Houses of Worship
Conference Centers
Command and Control Centers
Classrooms and Training Rooms
Technology Demonstration Centers
Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.

Our Expertise
We are experts in the following disciplines:

Audio Conferencing
Video Conferencing
Audio and Video distribution over IP
RF Distribution
Broadcast Systems
Paging and mass-notification systems
High definition signal switching
Sound masking systems for open office spaces
Background music
Lighting control systems
Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com

Furnish and install 19 cameras for high priority areas as follow:
- Quantity of 2 outdoor camera pool area.
- Quantity of 3 outdoor and 4 indoor cameras for Town Hall building. - Quantity of 3 outdoor and 2 indoor cameras for DSB.
- Quantity of 2 outdoor cameras for facilities.
- Quantity of 3 outdoor cameras for General areas.
- Cable run from each camera to server room.
- All camera will be wired to the local IDF.
- 5 year Verkada license.
- Provide 3 set of wireless point to point connection for the location with no pathway for cable connection, Note:
- After Hours and Shift Work: Please note that this proposal is based on work performed during regular hours (straight time) and does not include after-hours, shift work, or weekend work. If such services are required, they will be subject to additional charges, which will be specified and agreed upon in a separate agreement or contract. - Prevailing Wage: Please note that this proposal does not include prevailing wage rates. If such rates are required, they will be determined by the applicable laws and regulations, and any additional costs associated with them will be specified and agreed upon in a separate agreement or contract.
- Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and testing to ensure optimal system performance.
- Note: Electrical and conduit is not included in this proposal. - IT will provide the necessary network related equipment for a turn key solution.

Pool area camera 1:

Pool area camera 2 (34):

Town Hall Interior cameras:

Town Hall Exterior cameras:

DSB Interior cameras:

DSB Exterior cameras:

Facilities Exterior cameras:

General Area cameras:

Main: Pool
400 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $297.64 Angle Mount - Mounts fisheye and dome cameras 30 degrees from $115.92 wall for improved field of view.
2 $57.96
2 Outdoor Dome Camera, 2TB, 365 Days Max 4K $2,309.43 $4,618.86 2 5 Year Viewing Station License $791.37 $1,582.74
Main: Pool Total $6,615.16 *
Main: Town Hall
2000 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $1,488.20 Angle Mount - Mounts fisheye and dome cameras 30 degrees from $405.72 wall for improved field of view.
7 $57.96
4 Indoor Dome Camera, 2TB, 365 Days Max $2,309.43 $9,237.72 2 Outdoor Dome Camera, 2TB, 365 Days Max $2,573.44 $5,146.88 1 Outdoor Dome Camera, 2TB, 365 Days Max 4K $2,309.43 $2,309.43 7 5 Year Camera License $593.36 $4,153.52
1 5 Year Viewing Station License $791.37 $791.37
Main: Town Hall Total $23,532.84 *
Main: DSB
1500 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $1,116.15

Angle Mount - Mounts fisheye and dome cameras 30 degrees from $289.80 wall for improved field of view.
5 $57.96
2 Indoor Dome Camera, 2TB, 365 Days Max $2,309.43 $4,618.86 3 Outdoor Dome Camera, 2TB, 365 Days Max $2,573.44 $7,720.32 5 5 Year Camera License $593.36 $2,966.80
Main: DSB Total $16,711.93 *
Main: Facilities
800 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $595.28 High-performance 5 GHz Point-to-Point (PtP) bridge with $571.24 integrated dish reflector. Provides up to 450+ Mbps data throughput.
4 $142.81
Angle Mount - Mounts fisheye and dome cameras 30 degrees from $115.92 wall for improved field of view.
2 $57.96
2 Outdoor Dome Camera, 2TB, 365 Days Max $2,573.44 $5,146.88 2 5 Year Camera License $593.36 $1,186.72
Main: Facilities Total $7,616.04 *
Main: General
500 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $372.05 High-performance 5 GHz Point-to-Point (PtP) bridge with $285.62 integrated dish reflector. Provides up to 450+ Mbps data throughput.
2 $142.81
Angle Mount - Mounts fisheye and dome cameras 30 degrees from $173.88 wall for improved field of view.
3 $57.96
2 Outdoor Dome Camera, 2TB, 365 Days Max $2,573.44 $5,146.88 1 Outdoor Dome Camera, 2TB, 365 Days Max 4K $2,309.43 $2,309.43 2 5 Year Camera License $593.36 $1,186.72
1 5 Year Viewing Station License $791.37 $791.37
Main: General Total $10,265.95 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary

Date
Date
Matrix Audio Visual Designs, Inc.

Client:

Contractor:

CSLB #: 765990
Town of Apple Valley
Equipment: $64,741.92
Project Summary
Miscellaneous: $3,237.13
Sales Tax: $4,238.23
Shipping: $971.00
Labor: $49,938.00
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $123,126.28
Payment Schedule Amount
Inital Deposit $55,406.83
Progress Payment - 50% progress $30,781.57
Progress Payment - 80% progress $30,781.57
Final Payment $6,156.31

Public Yard Surveillance System
PROJECT INFORMATION:

Revision:
12/2/2023
0 Modified: Technology . Service . Solutions®
PREPARED FOR:

Town of Apple Valley
Project Name: Brandon Cales
Accounts Payable
14975 Dale Evans Pkwy
Apple Valley CA 93207
Project Site Address:
14975 Dale Evans Pkwy
Apple Valley, CA 93207
Project Number: P001202
Date: 12/03/2023
Expires: 02/29/2024
CMAS: 3-20-11-0100A Page 78 of 108
TECHNOLGY . SERVICE . SOLUTIONS®
Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.

For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.

We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.

Matrix Audio Visual Designs, Inc.

Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others and/or our competitors. Through out the years we have spent tremendous amount time, training, learning, and generally keeping up with technology.

The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.

Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions

Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:

T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139

Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.

We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.

Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.

Needs analysis and feasibility studies
Conceptual systems and facilities design
Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
Detailed, in-house system engineering and complete integration Project implementation and management
Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.

Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.

Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.

Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.

Some of our integrated systems have included:

Auditoriums
Boardrooms
Houses of Worship
Conference Centers
Command and Control Centers
Classrooms and Training Rooms
Technology Demonstration Centers
Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.

Our Expertise
We are experts in the following disciplines:

Audio Conferencing
Video Conferencing
Audio and Video distribution over IP
RF Distribution
Broadcast Systems
Paging and mass-notification systems
High definition signal switching
Sound masking systems for open office spaces
Background music
Lighting control systems
Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com

Furnish and install 14 cameras for high priority areas as follow:
- Quantity of 14 outdoor cameras for exterior of the building #1 to 14. - Cable run from each camera to server rooms.
- All camera will be wired and terminated to the public yard building IDF. - 5 year Verkada license.
- Furnish and install wireless network connection for yard supply IDF (new). - Furnish and install 12U wall mounted rack to host owner furnish network switch and backup battery yard supply IDF. - EMT piping for camera 6,7,8,9 and 10.

Note:
- After Hours and Shift Work: Please note that this proposal is based on work performed during regular hours (straight time) and does not include after-hours, shift work, or weekend work. If such services are required, they will be subject to additional charges, which will be specified and agreed upon in a separate agreement or contract. - Prevailing Wage: Please note that this proposal does not include prevailing wage rates. If such rates are required, they will be determined by the applicable laws and regulations, and any additional costs associated with them will be specified and agreed upon in a separate agreement or contract.
- Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and testing to ensure optimal system performance.
- Note: Electrical and conduit for electrical is not included in this proposal. - IT will provide the necessary network related equipment for a turn key solution.

Camera 1
Camera 2

Camera 3
Camera 4

Camera 5
Camera 6

Camera 7
Camera 8

Camera 9
Camera 10

Camera 11
Camera 12

Camera 13
Camera 14

Main: Exterior
1 Misc. Item: EMT piping on roof top and yard supply area $780.03 $780.03 1 2'Data Wall Cab, Solid Door, 26''Deep $700.20 $700.20 High-performance 5 GHz Point-to-Point (PtP) bridge with $285.62 integrated dish reflector. Provides up to 450+ Mbps data throughput.
2 $142.81
14 Arm Mount $144.01 $2,016.14
14 Outdoor Dome Camera, 2TB, 365 Days Max 4K $2,309.34 $32,330.76 14 5 Year Viewing Station License $791.37 $11,079.18
Main: Exterior Total $47,191.93 *
Main: Internal
5000 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.76 $3,782.50 Main: Internal Total $3,782.50 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary

Date
Date
Matrix Audio Visual Designs, Inc.

Client:

Contractor:

CSLB #: 765990
Town of Apple Valley
Equipment: $50,974.43
Project Summary
Miscellaneous: $4,077.98
Sales Tax: $3,339.23
Shipping: $765.00
Labor: $40,268.00
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $99,424.64
Payment Schedule Amount
$44,741.09
$24,856.16
$24,856.16
Initial Deposit
Progress Payment - 50% progress
Progress Payment - 80% progress
Final Payment $4,971.23

Animal Shelter Surveillance System
PROJECT INFORMATION:

Revision:
12/1/2023
0 Modified: Technology . Service . Solutions®
PREPARED FOR:

Town of Apple Valley
Project Name: Brandon Cales
Accounts Payable
14975 Dale Evans Pkwy
Apple Valley CA 93207
Project Site Address:
14975 Dale Evans Pkwy
Apple Valley, CA 93207
Project Number: P001201
Date: 12/01/2023
Expires: 02/29/2024
CMAS: 3-20-11-0100A Page 94 of 108
TECHNOLGY . SERVICE . SOLUTIONS®
Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.

For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.

We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.

Matrix Audio Visual Designs, Inc.

Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others and/or our competitors. Through out the years we have spent tremendous amount time, training, learning, and generally keeping up with technology.

The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.

Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions

Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:

T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139

Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.

We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.

Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.

Needs analysis and feasibility studies
Conceptual systems and facilities design
Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
Detailed, in-house system engineering and complete integration Project implementation and management
Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.

Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.

Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.

Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.

Some of our integrated systems have included:

Auditoriums
Boardrooms
Houses of Worship
Conference Centers
Command and Control Centers
Classrooms and Training Rooms
Technology Demonstration Centers
Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.

Our Expertise
We are experts in the following disciplines:

Audio Conferencing
Video Conferencing
Audio and Video distribution over IP
RF Distribution
Broadcast Systems
Paging and mass-notification systems
High definition signal switching
Sound masking systems for open office spaces
Background music
Lighting control systems
Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com

Furnish and install 8 cameras for high priority areas as follow:
- Quantity of 4 indoor cameras for interior #1-4.
- Quantity of 4 outdoor cameras for exterior of the building # 21,20,19,24. - Cable run from each camera to server room.
- All camera will be wired and terminated to the animal shelter building IDF. - 5 year Verkada license.

Note:
- After Hours and Shift Work: Please note that this proposal is based on work performed during regular hours (straight time) and does not include after-hours, shift work, or weekend work. If such services are required, they will be subject to additional charges, which will be specified and agreed upon in a separate agreement or contract. - Prevailing Wage: Please note that this proposal does not include prevailing wage rates. If such rates are required, they will be determined by the applicable laws and regulations, and any additional costs associated with them will be specified and agreed upon in a separate agreement or contract.
- Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and testing to ensure optimal system performance.
- Note: Electrical and conduit is not included in this proposal. - IT will provide the necessary network related equipment for a turn key solution.

Camera 1
Camera 2

Camera
Camera 4

- Model'. Verkada CB61-TE Resol\Jllon· 4K
HAoV 26' Oislance· 2811 W1d1h· 5,6 1ft PPF· 65 9
lmager· i12 8 roca1 Leng1h: 8 20mm Camera Height ,o 00ft Soen,e Height 10 OOH Cal)le carcvra1ions·
a N1•twor Clo . t
L gth 162 fl
IPVM
Camera 20
Camera 19

Camera 21
Camera 24

Main: Exterior
4 Arm Mount $74.76 $299.04
4 Outdoor Dome Camera, 2TB, 365 Days Max 4K $2,309.43 $9,237.72 4 5 Year Viewing Station License $791.37 $3,165.48
Main: Exterior Total $12,702.24 *
Main: Internal
1900 Category 6 F/UTP EN series 23 AWG 4 pair shielded cable - Blue $0.74 $1,413.79 Angle Mount - Mounts fisheye and dome cameras 30 degrees from $231.84 wall for improved field of view.
4 $57.96
4 Indoor Dome Camera, 2TB, 365 Days Max $2,309.43 $9,237.72 4 5 Year Camera License $593.36 $2,373.44
Main: Internal Total $13,256.79 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary

Date
Date
Matrix Audio Visual Designs, Inc.

Client:

Contractor:

CSLB #: 765990
Town of Apple Valley
Equipment: $25,959.03
Project Summary
Miscellaneous: $1,297.97
Sales Tax: $1,661.69
Shipping: $389.00
Labor: $18,421.00
Sales tax is calculated based on the current sales tax and it is subject to change Grand Total: $47,728.69
Payment Schedule Amount
Inital Deposit $21,477.91
Progress Payment - 50% progress $11,932.17
Progress Payment - 80% progress $11,932.17
Final Payment $2,386.44

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: PURCHASE OF DIGITAL PROJECTION SYSTEM FOR THE SINGH CENTER FOR THE ARTS, STUDIO 12

From: Douglas Robertson, Town Manager
Submitted by: Sarah Krieg, Public Information Officer
Public Information Office
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council authorize the purchase of a digital projection system in the amount not to exceed $150,000.00, and authorize the Town Manager or designee to execute appropriate agreements and documentation.

BACKGROUND
The Singh Center for the Arts is a newly established cultural hub in our Town, generously donated by the Singh family in the summer of 2023. This 65,000 square foot facility includes 14 screens, with plans underway to convert Theater 12 into “Studio 12”. This purchase will provide a high-end digital projection system for use in the Singh Center’s Studio 12, to be used for a variety of Town events, such as movies, presentations, and stage productions. The inagural event scheduled to take place in this new space is our 2024 State of the Town on April 17th, marking the beginning of a vibrant future for the arts in our community.

FISCAL IMPACT
This purchase will be funded by the PEG (Public, Educational, and Governmental Access Channel) Fund. The purchase is exempt from the Town’s standard bidding procedures pursuant to Apple Valley Municipal Code section 3.12.270, subdivisions (2) and (10) because the purchase follows competitive pricing through the California Multiple Award Schedules (CMAS) cooperative agreement.

Funding consists of $150,000.00 from the PEG Fund account 25301301.750010.

Town Council Agenda Report
Date: February 27, 2024
To: Honorable Mayor and Town Council
Subject: CLOSED SESSION

From: Douglas Robertson, Town Manager
Submitted by: Thomas Rice
Town Attorney
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
A. NEGOTIATIONS WITH REAL PROPERTY NEGOTIATOR – Parcel
Numbers: 3087-501-01 and 3087-502-81, vacant parcels located east of Little Beaver Road and South of Nisqually Road, Apple Valley, CA; Negotiating Parties: Christopher Connors; Town Negotiator(s) – Town Manager, Town Engineer, or Designee; Under negotiation: price and terms of payment.