Apple Valley City Council
September 10, 2024

APPLE VALLEY TOWN COUNCIL
AGENDA

Tuesday, September 10, 2024, 6:30 p.m.

Council Chamber

PLEASE SILENCE CELL PHONES UPON ENTERING THE CHAMBER
THIS MEETING IS BROADCAST LIVE AND VIEWABLE ON FRONTIER CHANNEL 29 OR CHARTER SPECTRUM CHANNEL 186 AND LIVE STREAMED ONLINE AT HTTPS://APPLEVALLEY.TV. THE TOWN OF APPLE VALLEY SUPPORTS PUBLIC COMMENTS FOR INDIVIDUALS NOT PHYSICALLY PRESENT AND WISHING TO MAKE PUBLIC COMMENTS.

PLEASE EMAIL YOUR COMMENT TO [email protected]. COMMENTS SHOULD BE SUBMITTED BY 12:00 P.M. ON THE MEETING DATE TO BE INCLUDED IN THE RECORD.

The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.

This is an agenda for the scheduled meeting of the Town of Apple Valley.

This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.

Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.

In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.

Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the Town Council/Redevelopment Agency or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3.

When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.

Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.

The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.

Pages

1. Call to Order

2. Opening Ceremonies

2.1 Invocation
Pastor Fergeson Calvary Chapel Apple Valley

2.2 Pledge of Allegiance

2.3 Presentations

2.3.1 Victor Valley Transit Authority Service Changes Coming to Apple Valley
Chris Ackerman, Senior Manager/Public Information Officer

2.3.2 The 2024-2025 CDBG Subrecipient Presentation
Silvia Urenda, Housing and Community Development
Supervisor

3. Public Comments

4. Councilmember Committee/Commission/Community Participation 6 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.

Councilmembers may also make brief reports on their community participation.

No formal action will be taken.

5. Town Council Announcements

5.1 Suggested items for next Agenda

5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - September 24, 2024 - Council Chamber Regular Session at 6:30p.m

6. Town Council Consent Agenda
Recommended Motion:

To approve the Consent Calendar items numbered 6.1-6.10 as recommended.

6.1 APPROVAL OF MINUTES 8
That the Town Council approve the subject minutes as part of the consent agenda.

6.2 AUGUST 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER

SCHEDULES
15 That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.

6.3 AUGUST 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE 34
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.

6.4 AWARD BEAR VALLEY ROAD INTERSECTION IMPROVEMENTS

PROJECT
36 That the Town Council review and approve the bid documents for the Bear Valley Road Intersection Improvements Project; A.

Award a contract to Crosstown Electrical & Data, Inc., for the Bear Valley Road Intersection Improvements Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $1,626,960.00 and a 10% contingency of $162,696, for a total amount not to exceed $1,789,656.00
B.

C. Approve Budget Amendment dated August 20, 2024.

6.5 RATIFY AND APPROVE ECONOLITE CONTROL PRODUCTS, INC.

SIGNAL CABINET PURCHASE
43 Ratify Purchase Order 20250019 approving the purchase of an Econolite Control Products, Inc., Signal Cabinet for a total cost of $50,535.35 for use on the Bear Valley Road Intersection Improvements Project.

6.6 PURCHASE OF AUDIO VISUAL EXTENDED SERVICE CONTRACT

FOR THE TOWN COUNCIL CHAMBERS, CONFERENCE CENTER,

AND CIVIC CENTER CONFERENCE ROOMS
50 That the Town Council approve and authorize the Town Manager or designee to execute the extended service contract with Matrix Audio Visual Designs, Inc., for an additional three (3) year term, in the amount not to exceed $60,000 annually on a form approved by the Town Attorney.

6.7 AWARD RESIDENTIAL REHABILITATION LOAN CONTRACT 58
Award a contract to J. Allison Construction for the Residential Rehabilitation Loan Program, applicant H25-05 subject to “Approval as to Form” by the Town Attorney, and “Approval as to Content” by the Town Manager.

6.8 ACCEPTANCE OF WORK FOR THE CURED IN PLACE MANHOLE

LINING PROJECT
67 Accept the work completed by Sancon Technologies, Inc. as part of the Cured in Place Manhole Lining Project for a total contract cost of $59,200.00.

A.

Direct the Town Clerk to file the Notice of Completion for the contracted work.

B.

Direct the Finance Department to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.

C.

6.9 ACCEPTANCE OF WORK FOR THE MULTI-PARK BACKSTOP

PROJECT
70 Accept the work completed by Dantin Enterprises, Inc., DBA All American Fence Erectors as part of the Multi-Park Backstop Project for a total contract cost not to exceed $197,120.00.

A.

Direct the Town Clerk to file the Notice of Completion for the contract work.

B.

Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.

C.

6.10 FEE WAIVER FOR THE CHURCH FOR WHOSOEVER 73
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $252.00.

7. Public Hearings

8. Business of the Council

8.1 ADOPT RESOLUTION NO. 2024-28 APPROVING FY 2024-25

STATEMENT OF INVESTMENT POLICY AND DELEGATING THE

INVESTMENT ACTIVITIES TO THE TOWN TREASURER
75 Adopt Resolution No. 2024-28 approving the Statement of Investment Policy for Fiscal Year 2024-25 and delegating the investment activities to the Town Treasurer.

9. Reports, Requests and Communications

10. Town Manager’s Comments & Legislative Update

11. Closed Session
Recommended Motion:

None.

12. Adjournment
Recommended Motion:

To adjourn the meeting of the Apple Valley Town Council at TIME.

TOWN OF APPLE VALLEY

TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS

CITIZEN ADVISORY COMMITTEES

HISTORICAL ADVISORY COMMITTEE (HAC)
Council Member Cusack
Meets every 2nd Tuesday of each month at 9:00 a.m.,
(location may vary)

SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.

TRAFFIC ADVISORY COMMITTEE (TAC)
Mayor Nassif
As needed.

Town Council Chambers

TOWN PERSONNEL COMMITTEE
Mayor Nassif
Council Member Bishop
Meets as Needed

PARK AND RECREATION ADVISORY COMMITTEE
Mayor Nassif
Council Member Emick

AD HOC COMMITTEES

APPLE VALLEY ROAD AD HOC COMMITTEE
Mayor Nassif

VILLAGE MERCHANTS AD HOC COMMITTEE
Council Member Emick

SINGLE-FAMILY RESIDENTIAL DESIGN CRITERIA

AD-HOC COMMITTEE
Mayor Pro Tem Art Bishop
Council Member Kari Leon

AGENCY - BOARDS/COMMITTEES &

COMMISSIONS

CALIFORNIA JOINT POWERS INSURANCE

AUTHORITY (CJPIA)
Mayor Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.

CAL CITIES/DESERT MOUNTAIN DIVISION (DMD)
Mayor Nassif- Voting Delegate
Mayor Pro-Tem Bishop – Alternate
Meets as needed, rotating cities.

MOJAVE DESERT AIR QUALITY MANAGEMENT

DISTRICT (MDAQMD)
Council Member Leon-– Delegate
Council Member Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville

MOJAVE DESERT AND MOUNTAIN RECYCLING

AUTHORITY
Council Member Cusack – Delegate
Mayor Pro-Tem Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville

SAN BERNARDINO COUNTY TRANSPORTATION

AUTHORITY (SBCTA)
Mayor Pro-Tem Bishop - Board Member
Council Member Cusack – Alternate
Meets 2
nd Wednesday of each month at 9:00 a.m.,
I10/I15 Corridor meets 2
nd Thursday at 10:00 a.m.
1170 West 3
rd St.

San Bernardino

SOLID WASTE ADVISORY TASK FORCE (SWAT)
Council Member Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.

Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland

VICTOR VALLEY ECONOMIC DEVELOPMENT

AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Council Member Emick – Commissioner
Mayor Pro-Tem Bishop – Alternate
Meets every 2nd Wednesday of each quarter at 5:00
p.m., SCLA

VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Council Member Emick – Representative
Council Member Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall

VICTOR VALLEY WASTE WATER RECLAMATION

AUTHORITY (VVWRA)

Mayor Nassif – Commissioner
Mayor Pro-Tem Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.

VVWRA Offices

GREATER HIGH DESERT CHAMBERS

GOVERNMENTAL RELATIONS COMMITTEE
Mayor Pro-Tem Bishop – Representative
Council Member Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES

From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Director of Government Services/Town Clerk Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.

SUMMARY:

A. Regular Meeting August 13, 2024.

Apple Valley Town Council

MINUTES
August 13, 2024, 6:30 p.m.

Council Chamber
Members Present: Council Member Larry Cusack
Council Member Curt Emick
Council Member Kari Leon
Mayor Pro Tem Art Bishop
Mayor Scott Nassif
_____________________________________________________________________

1. Call to Order
Mayor Nassif called to order the regular session of the Apple Valley Town Council at 6:30 p.m.

2. Opening Ceremonies

2.1 Invocation
Christopher Porter from Church of Jesus Christ of Latter-Day Saints, Apple Valley

2.2 Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Bishop.

2.3 Presentations

3. Public Comments
Eric Schmidt, Church of Latter-Day Saints, Government Relations, commented on faith based educational programs that the church offers.

Susan Villegas, American Patriot Music Project, commented on a program they have where they teach veterans how to build guitars. She stated that this is a program that they would like to expand and provide in the Town of Apple Valley.

Tony Villegas, American Patriot Music Project, discussed the program and the guitar building group for the veterans.

Town Council Meeting Minutes August 13, 2024
2 Dale Bailey, Guitar Build Participant, stated that he participated in the program and was able to build a guitar from scratch. He spoke of the benefit of the program that he believes helps veterans heal together.

Regina Cervantes, Blue Star Mothers of America CA 51, spoke about the program and her participation with the American Patriot Project that allowed her to build her guitar.

Trenae Nelson, Superintendent of Schools, thanked the Town of Apple Valley for the use of its facility for the professional sessions held with teachers prior to the beginning of the school year. She also commented on the Pole fire and thanked the community and agencies for coming together during a potential crisis.

Jennifer (No Last Name Given), Apple Valley, complained about the high cost of her trash bill. She expressed concern about the small size of the trash can and spoke against the mandates that are forced on residents through the trash bill.

She also expressed concern regarding the animal shelter.

Silvia Duarte, Apple Valley, spoke against the size of the trash cans and stated that she does not believe it is townwide for uniform sizes. She also commented on the constant increases of her trash bill.

4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.

Councilmembers may also make brief reports on their community participation.

No formal action will be taken.

Council Member Leon commented on committee meetings and events that she attended.

Council Member Emick commented on committee meetings and events that he attended.

Council Member Cusack commented on committee meetings and events that he attended.

Mayor Pro Tem Bishop commented on committee meetings and events that he attended.

Mayor Nassif commented on committee meetings and events that he attended.

5. Town Council Announcements

5.1 Suggested items for next Agenda

Town Council Meeting Minutes August 13, 2024
3 5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - August 27, 2024 - Council Chamber Regular Session at 6:30 p.m.

6. Town Council Consent Agenda
Council Member Cusack has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with Apple Valley Communications, AV Tech Services or AVCOM Services for the Town of Apple Valley as the owner of these businesses. Therefore, he will be recusing from voting on the warrants for Apple Valley Communications, AV Tech Services and AVCOM Services listed under Agenda Item Number 6.2. In addition, due to his interest in these businesses, Council Member Cusack will be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of income to his businesses. A list of business entities for Council Member Cusack is maintained on file in the Town Clerk’s Office and available for review at the dais.

Council Member Cusack also has a remote interest in Agenda Item Number 6.7 due to real property interest in the area around the Village PBID.

Council Member Cusack confirmed that he would be recusing from voting on these items.

Mayor Nassif has a remote interest in Agenda Item Number 6.7 due to real property interest in the area around the Village PBID.

Mayor Nassif confirmed that he would be recusing from voting on this item.

Mayor Pro Tem Bishop asked questions regarding Agenda 6.6 Richard Pedersen, Town Engineer, provided a brief update on the Chip Seal 2024 Project.

Motion by: Council Member Emick
Seconded by: Council Member Leon
To approve the Consent Calendar items numbered 6.1-6.7 as recommended, with the recusals as noted.

Yes (5): Mayor Nassif, Mayor Pro Tem Bishop, Council Member Cusack, Council Member Emick, and Council Member Leon
Carried (5 to 0)

Town Council Meeting Minutes August 13, 2024
4 6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.

6.2 JULY 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER

SCHEDULES
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.

6.3 JULY 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.

6.4 AWARD OF CONTRACT, DOUBLE MODULAR DEMOLITION
A. That the Town Council review and approve the bid documents for the Double Modular Demolition Project; and
B. Award a contract to Unlimited Environmental, Inc. in the amount of $75,000.00, for the Double Modular Demolition Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.

6.5 APPROVE AMENDMENT NO. 4 FOR THE YUCCA LOMA ROAD

WIDENING PROJECT
Approve Amendment Number 4 to Kimley-Horn for the Yucca Loma Road Widening Project from Apple Valley Road to Rincon Road for a total cost of $77,000.

6.6 AWARD CHIP SEAL 2024 PROJECT
A. That the Town Council review and approve the bid documents for the Chip Seal 2024 Project;
B. Award a contract to American Pavement Systems, Inc. in the amount of $2,297,810 plus a 10% contingency of $229,781 for a total project cost of $2,527,591, for the Chip Seal 2024 Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.

Town Council Meeting Minutes August 13, 2024
5 6.7 FY 2024-2025 BUDGET OF THE APPLE VALLEY PROPERTY AND

BUSINESS IMPROVEMENT DISTRICT (PBID)
That the Town Council approve the Fiscal Year 2024-25 Budget of the Apple Valley Village Property and Business Improvement District Association (PBID).

7. Public Hearings

8. Business of the Council

8.1 ADOPT RESOLUTION NO. 2024-26 IN SUPPORT OF CALIFORNIA PROPOSITION 36
Adopt Resolution No. 2024-26 supporting Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act (Initiative No. 23- 0017A1).

Doug Robertson, Town Manager, presented the staff report as filed with the Town Clerk.

Mayor Nassif commented on the proposed resolution in regard to Proposition 36.

Motion by: Council Member Emick
Seconded by: Council Member Cusack
Adopt Resolution No. 2024-26 supporting Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act (Initiative No. 23- 0017A1).

Yes (5): Council Member Cusack, Council Member Emick, Council Member Leon, Mayor Pro Tem Bishop, and Mayor Nassif
Carried (5 to 0)

8.2 ADOPT RESOLUTION NO. 2024-27 ESTABLISHING THE CITIZEN’S

TRANSACTIONS AND USE (SALES) TAX REVENUE MEASURE

OVERSIGHT COMMITTEE AND APPROVE COMMITTEE BYLAWS
Adopt Resolution No. 2024-27 establishing the Citizen’s Transactions and Use (Sales) Tax Revenue Measure Oversight Committee, and approve Committee Bylaws, should the General Transactions and Use (Sales) Tax Measure at a rate of one cent (1¢) pass at the November 5, 2024, General Municipal Election.

Town Council Meeting Minutes August 13, 2024
6 Doug Robertson, Town Manager, presented the staff report as filed with the Town Clerk.

Motion by: Mayor Pro Tem Bishop
Seconded by: Council Member Emick
Adopt Resolution No. 2024-27 establishing the Citizen’s Transactions and Use (Sales) Tax Revenue Measure Oversight Committee, and approve Committee Bylaws, should the General Transactions and Use (Sales) Tax Measure at a rate of one cent (1¢) pass at the November 5, 2024, General Municipal Election.

Yes (5): Council Member Cusack, Council Member Emick, Council Member Leon, Mayor Pro Tem Bishop, and Mayor Nassif
Carried (5 to 0)

9. Reports, Requests and Communications

10. Town Manager’s Comments & Legislative Update
Doug Robertson, Town Manager, presented an update of current events, upcoming events and activities in the Town of Apple Valley.

11. Closed Session
None.

12. Adjournment
Seconded by: Council Member Cusack
To adjourn the meeting of the Apple Valley Town Council at 7:41 p.m.

Unanimously Carried
_______________________
Mayor, Scott Nassif
______________________________
Town Clerk, La Vonda M-Pearson

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: AUGUST 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER

SCHEDULES
From: Douglas Robertson, Town Manager
Submitted by: Emad Gewaily, Director of Finance
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.

BACKGROUND
Pursuant to the Town’s Municipal Code the attached demands were presented by the departments, audited by the Finance Department, and subsequent warrants/wire transfers were issued. All were found to be in conformity to Town policies and procedures, and funds were budgeted or available to pay said demands. The list of commercial warrants and wire transfers is now being presented to Council for approval.

SUMMARY
Commercial warrants were issued from August 1 through August 31, 2024, in the amount of $4,852,374.62 covering issued warrant #’s 170489 – 170978. Electronic Fund Transfers were issued August 1 through August 31, 2024, in the amount $980,276.00.

Also, wire transfers were made from August 1 through August 31, 2024, in the amount of $1,464,332.93.

The claims and/or demands covered by the attached list of warrants and electronic transfers were reviewed as to the accuracy and availability of funds for payment thereof and said claims and/or demands are accurate, and the funds were available for payment thereof.

FISCAL IMPACT
490 Commercial Warrants were issued in the amount of $4,852,374.62 48 Electronic Fund Transfers were issued in the amount of $980,276.00 2 Wire Transfer payments were issued in the amount of $1,464,332.93

ATTACHMENTS
A. August Commerical Warrants
B. August Electronic Fund Transfers
C. August Wire Transfer Schedule

Check # Date Vendor Description Check Total
170489 08/01/2024 MILLER, LANCE Retiree Reimbursement 160.63 170490 08/01/2024 WRIGHT, DARRYL Retiree Reimbursement 786.84 170491 08/08/2024 Trash Refund Trash Refund 45.71
170492 08/08/2024 Trash Refund Trash Refund 26.02
170493 08/08/2024 Trash Refund Trash Refund 15.69
170494 08/08/2024 Trash Refund Trash Refund 23.80
170495 08/08/2024 Trash Refund Trash Refund 44.48
170496 08/08/2024 Trash Refund Trash Refund 126.90
170497 08/08/2024 Trash Refund Trash Refund 69.22
170498 08/08/2024 Trash Refund Trash Refund 18.34
170499 08/08/2024 Trash Refund Trash Refund 248.77
170500 08/08/2024 Trash Refund Trash Refund 11.54
170501 08/08/2024 Trash Refund Trash Refund 57.70
170502 08/08/2024 Trash Refund Trash Refund 45.02
170503 08/08/2024 Trash Refund Trash Refund 31.16
170504 08/08/2024 Trash Refund Trash Refund 41.31
170505 08/08/2024 Trash Refund Trash Refund 235.87
170506 08/08/2024 Trash Refund Trash Refund 25.39
170507 08/08/2024 Trash Refund Trash Refund 49.62
170508 08/08/2024 Trash Refund Trash Refund 102.85
170509 08/08/2024 Trash Refund Trash Refund 25.24
170510 08/08/2024 Trash Refund Trash Refund 19.52
170511 08/08/2024 Trash Refund Trash Refund 62.61
170512 08/08/2024 Trash Refund Trash Refund 36.35
170513 08/08/2024 Trash Refund Trash Refund 50.85
170514 08/08/2024 Trash Refund Trash Refund 2.25
170515 08/08/2024 Trash Refund Trash Refund 14.45
170516 08/08/2024 Trash Refund Trash Refund 21.09
170517 08/08/2024 Trash Refund Trash Refund 102.35
Town of Apple Valley
Commercial Warrants
Month of August 2024

Check # Date Vendor Description Check Total
170518 08/08/2024 Trash Refund Trash Refund 138.79
170519 08/08/2024 360 FREESTYLE GYMNASTICS Gymnastic Classes 100.24 170520 08/08/2024 ABF PRINTS, INC. Postage 1,474.79
170521 08/08/2024 ALBERTSONS LLC VIP Night Drinks and Treats 167.31 170522 08/08/2024 ALL GOOD DRIVING SCHOOL, INC. Online Drivers Ed 133.00 170523 08/08/2024 ALS23 INC. #93 681.25
170524 08/08/2024 AMAZON CAPITAL SERVICES Office Supplies 1,370.38 170525 08/08/2024 AMERICAN FIDELITY ASSURANCE July Premiums 5,182.90 170526 08/08/2024 ANGEL ROCK & SAND Brewster Freedom Festival 350.15 170527 08/08/2024 ANIMAL HEALTH & SANITARY SUP. Cleaning Supplies 3,764.28 170528 08/08/2024 APPLE VALLEY ANIMAL HOSPITAL Spay/Neuter 499.00 170529 08/08/2024 APPLE VALLEY FEED BIN Reptile Food/Supplies 96.90 170530 08/08/2024 APPLE VALLEY FIRE PROTECTION Freedom Festival 883.00 170531 08/08/2024 APPLE VALLEY LAWNMOWER Parks equipment 1,785.19 170532 08/08/2024 APPLE VALLEY TIRE Tires 849.62
170533 08/08/2024 AVCOM SERVICES INC. Answering Service 906.20 170534 08/08/2024 AVCOM SERVICES INC. Alarm Monitoring 1,305.00 170535 08/08/2024 AVHS VOLLEYBALL BOOSTER 2024 Sponsorship 500.00 170536 08/08/2024 AVID IDENTIFICATION SYSTEMS FriendChip - Mini ISO w electronic prepaids 134.69 170537 08/08/2024 BEAR VALLEY ANIMAL HOSPITAL Spay/Neuter 5,438.21 170538 08/08/2024 BECK OIL INC. Gas 1,699.10
170539 08/08/2024 BENEFIT COORDINATORS CORPORATION July Premiums 6,258.00 170540 08/08/2024 BLACK CLOVER ENTERPRISES LLC Resale Items 203.63 170541 08/08/2024 BMI Licensing 1,041.00
170542 08/08/2024 BOARDTRONICS, INC. Ground Maintenance 730.02 170543 08/08/2024 BOOT BARN, INC. Boot Barn Voucher 590.85 170544 08/08/2024 BRIGHTVIEW LANDSCAPE SERVICES Irrigation Breaks 7,715.38 170545 08/08/2024 BURRTEC WASTE IND, INC. Green Waste 60,885.41 170546 08/08/2024 CACEO Camacho CCEO 210.00
170547 08/08/2024 CAL-STATE AUTO PARTS INC DEF Fluid 821.28 170548 08/08/2024 CALIFORNIA DEPARTMENT OF TAX Electrical Energy Tax 13,412.00 170549 08/08/2024 CALIFORNIA SURVEYING & DRAFTIN CSDS - Terraflex GIS Support 3,280.00 170550 08/08/2024 CARTER, HARLEY R Summer Yth Basketball 200.00

Check # Date Vendor Description Check Total
170551 08/08/2024 CHARLES ABBOTT ASSOCIATES Engineering Services 308,823.00 170552 08/08/2024 CHARTER COMMUNICATIONS Spectrum Golf July 369.41 170553 08/08/2024 CITY OF VICTORVILLE HOME reimbursement for SHRP FY 21/22 1,644.81 170554 08/08/2024 CLUB CADDIE HOLDINGS Club Caddie Aug 750.00 170555 08/08/2024 COUNTY OF SAN BERNARDINO County Recording 200.00 170556 08/08/2024 COUNTY OF SAN BERNARDINO Solid Waste Management 4,509.40 170557 08/08/2024 COUNTY OF SAN BERNARDINO Health Permit 1,082.00 170558 08/08/2024 CULLIGAN BOTTLED WATER Bistro 124.15
170559 08/08/2024 DELL FINANCIAL SERVICES LLC Dell Barracuda Renewal 14,324.40 170560 08/08/2024 DELL MARKETING L.P. Graphics Design System 28,379.25 170561 08/08/2024 DESAI, RONAK June Services 7,920.00
170562 08/08/2024 DESERT VALLEY MEDICAL GROUP Pre-employment Screening 231.00 170563 08/08/2024 DIVISION OF THE STATE BL Fees Q2,Q3,Q4 FY 2024 947.60 170564 08/08/2024 DUNN EDWARDS CORPORATION Golf Course Paint 83.21 170565 08/08/2024 EDISON COMPANY 6/10/24-7/10/24 42,227.06 170566 08/08/2024 EQUIPMENTSHARE.COM INC Freedom Festival Light 1,035.10 170567 08/08/2024 ESQUIBEL, DEBRA Fitness training 115.20 170568 08/08/2024 FAUST MEDIA SERVICES Town Baseball Tees 4,190.40 170569 08/08/2024 FEDEX Shipping 8.78
170570 08/08/2024 FIDELITY SECURITY LIFE INS / July Premiums 969.04 170571 08/08/2024 FINANCIAL CREDIT NETWORK INC 6-1-24 TO 6-28-24 889.35 170572 08/08/2024 FIRST AMERICAN TITLE CO Litigation Guarantee 1,744.00 170573 08/08/2024 FISH WINDOW CLEANING Town Hall 1,248.00 170574 08/08/2024 FOSTER JR, ANTONIO D Summer Yth Basketball 75.00 170575 08/08/2024 FUN EXPRESS Freedom Festival Kid Zone 396.35 170576 08/08/2024 G.A. OSBORNE PIPE & SUPPLY Brewster Park 797.57 170577 08/08/2024 OSBORNE PIPE & SUPPLY/G.A.// Grounds Maintenance 1,304.34 170578 08/08/2024 GARDA CL WEST, INC August Services 1,523.74 170579 08/08/2024 GEISEL, PATRICK Summer Yth Basketball 225.00 170580 08/08/2024 GLOWFORGE, INC. Laser Cutter 1,314.21 170581 08/08/2024 GRAINGER, INC. DSB Air Filter 1,955.46 170582 08/08/2024 GREINES, MARTIN, STEIN July Services AV Ranchos Water 48.50 170583 08/08/2024 HARBOR FREIGHT TOOLS Electric Hoist and Telescoping Gantry Crane 1,239.10 170584 08/08/2024 HASA INC. Pool Chemicals 1,820.38

Check # Date Vendor Description Check Total
170585 08/08/2024 HDL SOFTWARE LLC June Services 252.81 170586 08/08/2024 HESPERIA OUTDOOR POWER EQUIP Weed Wacker Maintenance 87.25 170587 08/08/2024 HIGH DESERT JUNIOR GOLF ACADEMY Golf Lessons 792.00 170588 08/08/2024 HIGH DESERT LASER GRAPHICS Desk Name Holder 29.91 170589 08/08/2024 HITT CONSTRUCTION CO., INC. Baseball Field Light Repairs 36,050.00 170590 08/08/2024 HITT PLUMBING CO., INC. Backflow Repair 1,655.00 170591 08/08/2024 HODGSON, CARRIE ANN July Services 318.75 170592 08/08/2024 HOME DEPOT CREDIT SEVICES Golf Course Paint 678.14 170593 08/08/2024 IDEXX DISTRIBUTION, INC SNAP- FIV/FeLV Combo, Parvo, Heartworm RT 760.61 170594 08/08/2024 IMPERIAL SPRINKLER SUPPLY Crew Safety Hats 642.20 170595 08/08/2024 INTERVET, INC. HomeAgain XS Microchip x 150 2,155.01 170596 08/08/2024 JOHNSON, RAYMOND Work Boots 129.27
170597 08/08/2024 JULES & ASSOCIATES, INC. Vactor Impact Machine Yearly Lease Payment 73,435.28 170598 08/08/2024 KIMLEY-HORN AND ASSOCIATES, INC. Yucca Loma Road Construction Support 10,422.50 170599 08/08/2024 KONICA MINOLTA BUSINESS Konica - C4080 Usage July 341.88 170600 08/08/2024 KONICA MINOLTA PREMIER FINANCE Konica - C4080 Base- July 916.96 170601 08/08/2024 LEAD TECH ENVIRONMENTAL Boyd Mold Clearance 500.00 170602 08/08/2024 LIBERTY UTILITIES CA 5/15/24-7/15/24 14,838.98 170603 08/08/2024 LOGICALIS Veeam Renewal 9/12/2024-9/11/2025 11,753.44 170604 08/08/2024 LOWE'S (LAR) Vehicle Equipment 2,735.39 170605 08/08/2024 MARTIN, KENNETH Retiree Reimbursement 374.50 170606 08/08/2024 MATRIX AUDIO VISUAL DESIGNS James Woody Cameras 183,218.31 170607 08/08/2024 MERRELL-JOHNSON ENGINEERING Apple Valley Village Sidewalk Design 5,840.00 170608 08/08/2024 MOJAVE DESERT & MOUNTAIN SW MRF Operations 70,290.42 170609 08/08/2024 MUSICSTAR/CREATIVE BRAIN Creative Brain Classes 612.50 170610 08/08/2024 MWI ANIMAL HEALTH Shelter Meds 3,796.10 170611 08/08/2024 MYONLINEBILL.COM July Services 2,158.04 170612 08/08/2024 NAPA Trailer 81.12
170613 08/08/2024 NEW YORK LIFE July Premiums 475.97
170614 08/08/2024 NIX, PATRICIA Line Dancing Classes 36.40 170615 08/08/2024 O'REILLY AUTO PARTS Truck 113 Supplies 19.37 170616 08/08/2024 ODP BUSINESS SOLUTIONS, LLC Office Supplies 705.23 170617 08/08/2024 S/N Deposit Refund S/N Deposit Refund 40.00 170618 08/08/2024 WMP Deposit Refund WMP Deposit Refund 518.12 170619 08/08/2024 AYED HUGAIS Tenant Improvement 2,383.39 170620 08/08/2024 S/N Deposit Refund S/N Deposit Refund 75.00 170621 08/08/2024 S/N Deposit Refund S/N Deposit Refund 40.00 170622 08/08/2024 Craig Baker L/S Deferral 7,169.00
170623 08/08/2024 DOUGLAS VANCE New Single Family Residence 1,116.16

Check # Date Vendor Description Check Total
170624 08/08/2024 EMPOWER SOLAR Photovoltaic 143.66
170625 08/08/2024 Trash Refund Trash Refund 28.42
170626 08/08/2024 Trash Refund Trash Refund 120.27
170627 08/08/2024 Trash Refund Trash Refund 42.70
170628 08/08/2024 GUSTAVO FAJARDO Plumbing 60.63
170629 08/08/2024 Volleyball Refund Refund Fall Volleyball 71.00 170630 08/08/2024 S/N Deposit Refund S/N Deposit Refund 40.00 170631 08/08/2024 Rental Deposit Refund Rental Deposit Refund 250.00 170632 08/08/2024 User Credit Refund User Credit Refund 85.78 170633 08/08/2024 S/N Deposit Refund S/N Deposit Refund 40.00 170634 08/08/2024 S/N Deposit Refund S/N Deposit Refund 75.00 170635 08/08/2024 Personal Protection Consultants, Inc. PATH Certification 55.00 170636 08/08/2024 ASAP Deposit Refund ASAP Deposit Refund 120.00 170637 08/08/2024 Rental Deposit Refund Rental Deposit Refund 500.00 170638 08/08/2024 Sabrina Hoon Staff Lunch 80.70
170639 08/08/2024 S/N Deposit Refund S/N Deposit Refund 40.00 170640 08/08/2024 SUNRUN INSTALLATION SERVICES Photovoltaic 142.66 170641 08/08/2024 User Credit Refund User Credit Refund 90.00 170642 08/08/2024 Rental Deposit Refund Rental Deposit Refund 262.00 170643 08/08/2024 User Credit Refund User Credit Refund 30.00 170644 08/08/2024 OUTWEST GOURMET LLC Resale Items 203.00 170645 08/08/2024 PACIFIC PRODUCTS & SVC LLC Sign Poles Sleeves Puller 3,284.40 170646 08/08/2024 PARKER, AARON Summer Yth Basketball 150.00 170647 08/08/2024 PATRIOT TRAFFIC DESIGNS, INC. Village Parade Traffic Plans 3,200.00 170648 08/08/2024 PERSONAL PROTECTION CONSULTANTS, INC Path Training 55.00 170649 08/08/2024 PNC EQUIPMENT FINANCE Leased Equipment 10,434.15 170650 08/08/2024 PRUDENTIAL OVERALL SUPPLY Uniforms 1,752.84 170651 08/08/2024 PUMPMAN LLC Booster Pump Inspection 2,370.00 170652 08/08/2024 QUESTYS SOLUTIONS Questys Renewal 3,281.25 170653 08/08/2024 RIGHT OF WAY, INC Street Name Signs 2,368.46 170654 08/08/2024 RONQUILLO, ROBIN Work Boots 200.00
170655 08/08/2024 RUTH AND NAOMI PROJECT INC. 4th Qtr Commercial Refrigerator and Groceries 3,783.14 170656 08/08/2024 SAN BERNARDINO COUNTY SHERIFF'S

DEPARTMENT
August Law Enforcement Services 1,583,255.00
170657 08/08/2024 SAN BERNARDINO FIRE PROT. DIST HHW Fees 24,699.60 170658 08/08/2024 SANCON TECHNOLOGIES, INC. Cured in Place Manhole Lining Project 56,240.00 170659 08/08/2024 SCMAF Contract Class Insurance 959.25 170660 08/08/2024 SCP DISTRIBUTORS LLC New Pool Vacuum 5,885.03 170661 08/08/2024 SITEONE LANDSCAPE SUPPLY LLC Grounds Maintenance 1,964.49

Check # Date Vendor Description Check Total
170662 08/08/2024 SOUTHWEST GAS CORPORATION 6/8/24-7/9/24 168.72 170663 08/08/2024 SPARKLETTS Water 86.12
170664 08/08/2024 SPLATTERED INK, LLC Polo Shirts 344.53 170665 08/08/2024 STILES ANIMAL REMOVAL, INC. Flat Monthly Fee 5,490.00 170666 08/08/2024 STOTZ EQUIPMENT Pro-gator Maintenance 109.62 170667 08/08/2024 TABOR, KAYLEB Summer Yth Basketball 250.00 170668 08/08/2024 TAYLORMADE GOLF CO., INC Golf Resale Items 607.20 170669 08/08/2024 TEAMCALIFORNIA ECONOMIC ICSC Western Booth and Reception Sponsorship 1,500.00 170670 08/08/2024 TEXAS LIFE INSURANCE CO. July Premiums 887.00 170671 08/08/2024 TEXTRON E-Z-GO LLC Leased Equipment 2,099.98 170672 08/08/2024 THOMPSON & THOMPSON REAL Valuation Services 4,065.50 170673 08/08/2024 TOPS N BARRICADES, INC Brewster Freedom Festival 43.96 170674 08/08/2024 TRAKSTAR TRAKSTAR Renewal 7,800.00
170675 08/08/2024 TURF STAR INC. Blade Kit 1,526.41
170676 08/08/2024 TYLER TECHNOLOGIES INC PO 2122-000049 9,620.00 170677 08/08/2024 ULINE Industrial Storage Cabinet Emergency SVCS 743.39 170678 08/08/2024 UNDERGROUND SERVICE ALERT OF SO. CALIFORNIA July 2024 Dig Tickets 1,804.57 170679 08/08/2024 UNITED RENTALS Driving Range Grounds Maintenance 1,394.28 170680 08/08/2024 V.V.W.R.A. Final Sewer Permits 7,720.35 170681 08/08/2024 VAN LANT & FANKHANEL, LLP FY 23 Billing Services/FY 22 Progress Billing 12,400.00 170682 08/08/2024 VASQUEZ, JONATHON Gracie Jui Jitsu Classes 395.50 170683 08/08/2024 VOYAGER July Fuel Purchases 20,124.19 170684 08/08/2024 WAXIE SANITARY SUPPLY Supplies 6,141.43 170685 08/08/2024 WIRELESS TELEMATICS LLC Tennis Court Light Service 360.00 170686 08/08/2024 ZERO WASTE USA All Parks - Dog Bags 866.91 170687 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 36.24 170688 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 0.68 170689 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 24.61 170690 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 6.24 170691 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 55.61 170692 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 11.41 170693 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 124.66 170694 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 25.19 170695 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 50.53 170696 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 29.96 170697 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 25.14 170698 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 12.93 170699 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 22.72

Check # Date Vendor Description Check Total
170700 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 36.14 170701 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 40.80 170702 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 19.41 170703 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 34.49 170704 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 5.42 170705 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 44.23 170706 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 10.96 170707 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 6.33 170708 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 19.93 170709 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 78.30 170710 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 16.72 170711 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 47.43 170712 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 71.31 170713 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 65.87 170714 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 225.90 170715 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 120.38 170716 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 15.80 170717 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 90.71 170718 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 67.34 170719 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 34.50 170720 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 236.50 170721 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 119.94 170722 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 60.82 170723 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 8.02 170724 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 38.40 170725 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 5.87 170726 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 3.77 170727 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 154.15 170728 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 46.67 170729 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 428.25 170730 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 31.52 170731 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 43.05 170732 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 80.43 170733 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 56.65 170734 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 251.78 170735 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 57.28 170736 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 77.02 170737 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 32.41 170738 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 6.92

Check # Date Vendor Description Check Total
170739 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 49.45 170740 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 45.63 170741 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 22.06 170742 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 80.64 170743 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 114.49 170744 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 36.18 170745 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 272.40 170746 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 71.97 170747 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 48.38 170748 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 98.14 170749 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 46.97 170750 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 47.28 170751 08/08/2024 NEM CASH OUT NEM CASH OUT MAY-JUNE 161.94 170752 08/08/2024 CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC. Fac - James Woody Ballasts 456.75 170753 08/15/2024 ABF PRINTS, INC. Postage 871.91
170754 08/15/2024 ALBERTSONS LLC ASAP 630.63
170755 08/15/2024 ALL PURPOSE DOCUMENT DESTRUCTION 46 BOXES FOR SHREDDING/DESTRUCTION 366.00 170756 08/15/2024 AMAZON CAPITAL SERVICES WORK CENTER SUPPLIES 372.40 170757 08/15/2024 AMERICAN COMPUTER SERVICE PROGRAMMING 9,060.39 170758 08/15/2024 APPLE VALLEY PORTABLES Brewster Park 2,100.03 170759 08/15/2024 APPLE VALLEY PRINTING ENVELOPES 1,508.50 170760 08/15/2024 APPLE VALLEY TIRE PD FLAT TIRE 25.00
170761 08/15/2024 BEAR VALLEY ANIMAL HOSPITAL Spay/Neuter Services 4,392.81 170762 08/15/2024 BEAR VALLEY PARTY RENTALS VIP Night Set-Up 882.01 170763 08/15/2024 BECK OIL INC. CARDLOCK FUEL 182.40
170764 08/15/2024 BENEFIT COORDINATORS CORPORATION JULY PREMIUMS 7,473.70 170765 08/15/2024 BRIGHTVIEW LANDSCAPE SERVICES Extra Work L-3 - Removal of Dead Trees 5,346.61 170766 08/15/2024 BURRTEC WASTE INDUSTRIES, INC Tire Amnesty 10,736.51 170767 08/15/2024 CACEO Membership Dues 100.00
170768 08/15/2024 CAR WASH PARTNERS, LLC JULY CAR WASH SERVICES - PD 696.00 170769 08/15/2024 CIVICPLUS, LLC CivicRec Annual Maintenance Renewal 19,291.64 170770 08/15/2024 DATA TICKET INC Data Ticket 22.00
170771 08/15/2024 DELL MARKETING L.P. Office365 Subscription 740.00 170772 08/15/2024 DOKKEN ENGINEERING Bear Valley Bridge engineering services 22,614.02 170773 08/15/2024 DR. JAIME VELASCO July 2024 Supervising Veterinarian Services 3,200.00 170774 08/15/2024 EDISON COMPANY 6/26/24-7/28/24 27,419.99

Check # Date Vendor Description Check Total
170775 08/15/2024 EQUIPMENTSHARE.COM INC Sunset Concert Light Tower 1,508.54 170776 08/15/2024 FAUST MEDIA SERVICES Sponsor Plaques 482.45 170777 08/15/2024 FEDEX SHIPPING 190.54
170778 08/15/2024 FRONTIER COMMUNICATIONS August Bill 3,236.01 170779 08/15/2024 GEOTAB USA, INC. GO9B DEVICE 15.00
170780 08/15/2024 HAAKER EQUIPMENT CO ELBOW 71.63
170781 08/15/2024 HDL SOFTWARE LLC HdL Business License Annual Renewal 13,014.09 170782 08/15/2024 HESPERIA HOSE SUPPLY HOSE REPAIR 24.65 170783 08/15/2024 HRDIRECT Posterguard Renewal 204.70
170784 08/15/2024 KOA CORPORATION EDEN PO 2223-000038 11,933.41 170785 08/15/2024 KTUA Town Wide Complete Streets Action Plan (SS4A) 21,306.35 170786 08/15/2024 LIBERTY UTILITIES CA 5/21/24-7/19/24 5,422.18 170787 08/15/2024 MINISZEWSKI, TASHINA Tuition Reimbursement 294.68 170788 08/15/2024 MOJAVE PAINT & BODY PD VEHICLE REPAIR 1,716.04 170789 08/15/2024 S/N Deposit Refund S/N Deposit Refund for 243351 40.00 170790 08/15/2024 Deposit Refund ASAP Deposit 118.00
170791 08/15/2024 NEM CASH OUT NEM CASH OUT 2024 471.98 170792 08/15/2024 Rental Deposit Refund Rental Deposit Refund 250.00 170793 08/15/2024 Lesson Refund Refund for Private Lessons 93.00 170794 08/15/2024 NEM CASH OUT NEM CASH OUT 2024 198.67 170795 08/15/2024 Rental Deposit Refund Refund Rental Deposit 128.00 170796 08/15/2024 Deposit Refund ASAP Deposit Refund 14.80 170797 08/15/2024 ONE WAY BACKFLOW Annual Backflow Testing - Landscape Areas 4,295.00 170798 08/15/2024 PRUDENTIAL OVERALL SUPPLY UNIFORMS 203.10 170799 08/15/2024 PUGET SYSTEMS Singh Center Video Computer 5,602.35 170800 08/15/2024 QUADIENT LEASING USA, INC. PD LEASE NO24042173 8/20/24-11/19/24 206.94 170801 08/15/2024 RALEIGH, HANNAH Tuition Reimbursement 1,150.00 170802 08/15/2024 ROTARY CLUB OF APPLE VALLEY QUARTERLY DUES 4Q2024 190.00 170803 08/15/2024 SAMARITAN ANIMAL HOSPITAL S/N Voucher Program 960.00 170804 08/15/2024 SMITH, RANDY DOT Exam Reimbursement 40.00 170805 08/15/2024 SOLID WASTE ASSOCIATION OF NORTH AMERICA, INC.

Membership Fees 285.00
170806 08/15/2024 SOLTERO, RAMON DOT Exam Reimbursement 40.00 170807 08/15/2024 STERICYCLE REGULAR SERVICE/OFF-SITE 154.82

Check # Date Vendor Description Check Total
170808 08/15/2024 THE GOODYEAR TIRE & RUBBER CO PD TIRES 1,662.86 170809 08/15/2024 TIGHTROPE MEDIA SYSTEMS, INC. Cablecast Maintenance Renewal 6,600.00 170810 08/15/2024 TOWN OF APPLE VALLEY AUGUST SEWER 2,596.22 170811 08/15/2024 TRANSAMERICA LIFE INS CO WHITESIDE POLICY #41810991 447.85 170812 08/15/2024 TYLER TECHNOLOGIES INC EDN PO 2122-000049 5,180.00 170813 08/15/2024 U.S. BANK CORP. PMT SYSTEM JULY CALCARD 53,501.08 170814 08/15/2024 VERDE DESIGN, INC EDEN PO 2324-000009 258,300.99 170815 08/15/2024 VERIZON WIRELESS Verizon - July 12,344.77 170816 08/22/2024 ADVANTAGE COLORGRAPHICS Recreation Guide Brochure 11,096.90 170817 08/22/2024 ALS23 INC. VEHICLE# 79 - DASH VALVE REPLACEMENT 770.65 170818 08/22/2024 AMAZON CAPITAL SERVICES WORK CENTER SUPPLIES 344.06 170819 08/22/2024 APPLE VALLEY FEED BIN Pig Food 24.75
170820 08/22/2024 APPLE VALLEY FIRE PROTECTION James Woody Fire Service 223.00 170821 08/22/2024 APPLE VALLEY TIRE Tire Repair 1,182.08 170822 08/22/2024 AUTOMATED GATE SERVICES, INC Public Works Gate Repairs 264.00 170823 08/22/2024 BATTERY MART VEHICLE# 73 - DEKA GOLD 12V WITH INSTALL 389.44 170824 08/22/2024 BAZAN, YASBETT VIP Night Food 1,939.50 170825 08/22/2024 BEAR VALLEY ANIMAL HOSPITAL Adoption S/N 3,735.97 170826 08/22/2024 BECK OIL INC. RENEWABLE 99 RED DSL 320.14 170827 08/22/2024 BMI Late Charge 16.14
170828 08/22/2024 BOOT BARN, INC. Boots 933.39
170829 08/22/2024 BRIGHTVIEW LANDSCAPE SERVICES JULY MAINTENANCE 20,324.34 170830 08/22/2024 CAL-STATE AUTO PARTS INC DEF FLUID 114.77 170831 08/22/2024 CAMPBELL'S LIGHTING, SIGNS & ELECTRICAL

SERVICES
Singh Center Neon Repair 1,005.00
170832 08/22/2024 CAPITAL ONE ASAP-Snacks 677.48
170833 08/22/2024 CHARLES ABBOTT ASSOCIATES Engineering Services for the month of July 2024 255,241.50 170834 08/22/2024 CHARTER COMMUNICATIONS Spectrum - July 8,519.44 170835 08/22/2024 COUNTY OF SAN BERNARDINO Acc 1046 105,407.71 170836 08/22/2024 COUNTY OF SAN BERNARDINO Health Permit 155.00 170837 08/22/2024 CT&T CONCRETE PAVING, INC Apple Valley Road Bus Turnout - retention 5,025.55 170838 08/22/2024 DESERT GATE & AUTOMATION Public Works Gate Repairs 3,200.00 170839 08/22/2024 DOKKEN ENGINEERING Bear Valley Bridge design services 86,769.54 170840 08/22/2024 EDISON COMPANY 7/1/24-7/31/24 23,785.63

Check # Date Vendor Description Check Total
170841 08/22/2024 FAUST MEDIA SERVICES Business Cards Timothy Porter 159.30 170842 08/22/2024 FM3 RESEARCH BALLOT MEASURE SERVICES 28,000.00 170843 08/22/2024 G.A. OSBORNE PIPE & SUPPLY MISC PLUMBING SUPPLIES 192.63 170844 08/22/2024 GOLDEN STATE WATER COMPANY 6/27/24-7/24/24 7,509.88 170845 08/22/2024 HAMM, STEVE Employee Reimbursement 205.06 170846 08/22/2024 HASA INC. Pool Chemicals 2,306.38
170847 08/22/2024 HDL SOFTWARE LLC CONTRACT SERVICES- SALES TAX 7/2024-9/2024 1,919.08 170848 08/22/2024 HI DESERT TROPHY & AWARDS LLC 2 RETIREMENT PLAQUES 587.25 170849 08/22/2024 HITT CONSTRUCTION CO., INC. Singh Center Repairs/Projects 26,450.00 170850 08/22/2024 HOME DEPOT CREDIT SEVICES Park Supplies 498.80 170851 08/22/2024 IMPERIAL SPRINKLER SUPPLY Brewster 2,218.27 170852 08/22/2024 INTERVET, INC. Microchip 1,346.88
170853 08/22/2024 KIMBALL MIDWEST CLEANER, GLASSES, GLOVES, DRILL BITS 514.00 170854 08/22/2024 KUSTOM SIGNALS INC. (2) EAGLE 3 RADAR SYSTEMS 5,541.16 170855 08/22/2024 LANGDON, LEONARD REPLACEMENT FOR STALE DATED CHECK 163148 131.57 170856 08/22/2024 LIBERTY UTILITIES CA 6/11/24-8/8/24 14,292.03 170857 08/22/2024 LOWE'S (LAR) BOLT CUTTER FOR VEHICLES 3,121.86 170858 08/22/2024 MWI ANIMAL HEALTH Shelter Meds 2,501.64 170859 08/22/2024 NAPA Trailer Lighting 347.18
170860 08/22/2024 S/N Deposit Refund S/N Deposit Refund for 04-30-2024 34 75.00 170861 08/22/2024 Deposit Refund ASAP Deposit Refund, Voucher turned in. 120.00 170862 08/22/2024 IPERMIT HVAC 97.03
170863 08/22/2024 User Credit Refund User Credit refund 10.11 170864 08/22/2024 Lynn Seitz Uniform: Work Boot Reimbursement 127.95 170865 08/22/2024 ONE WAY BACKFLOW Backflow Cert. 260.00 170866 08/22/2024 PARS JUNE FEES 478.03
170867 08/22/2024 PRUDENTIAL OVERALL SUPPLY Uniforms-Parks 459.82 170868 08/22/2024 PSOMAS GIS Development Support 1,220.00 170869 08/22/2024 QUADIENT LEASING USA, INC. LEASE #N24042178 8/20/24-11/19/24 768.64 170870 08/22/2024 ROW TRAFFIC SAFETY, INC (50) 2" Numbers 0-9 Black Vinyl 54.95 170871 08/22/2024 RSG, INC Real Estate Brokerage Services May 2024 830.08 170872 08/22/2024 SITEONE LANDSCAPE SUPPLY LLC REMAINING BALANCE OF INVOICE 1,053.49 170873 08/22/2024 SOUTHWEST GAS CORPORATION 7/11/24-8/8/24 742.40

Check # Date Vendor Description Check Total
170874 08/22/2024 SPLATTERED INK, LLC HAPPY TRAILS PARADE TSHIRTS 3,152.90 170875 08/22/2024 SPRAYING DEVICES, INC 200 Gallon Towable Electric Weed Sprayer 11,751.04 170876 08/22/2024 ST. FRANCIS ELECTRIC, LLC Traffic Signal Maintenance - July Routine Maint. 4,431.22 170877 08/22/2024 STALKER RADAR Ruggedized RLR Lidar 2,990.06 170878 08/22/2024 STATE OF CALIFORNIA B.S.C. SB 1473 QUARTER ENDING 6/30/23 464.40 170879 08/22/2024 STATE OF CALIFORNIA B.S.C. SB 1473 QUARTER ENDING 9/30/23 1,001.70 170880 08/22/2024 STATE OF CALIFORNIA B.S.C. SB 1473 QUARTER ENDING 12/31/23 1,012.27 170881 08/22/2024 STATE OF CALIFORNIA B.S.C. SB 1473 QUARTER ENDING 3/31/24 605.70 170882 08/22/2024 STATE OF CALIFORNIA B.S.C. SB 1473 QUARTER ENDING 6/30/24 455.40 170883 08/22/2024 STOTZ EQUIPMENT Top Dresser 62.85
170884 08/22/2024 SUNDAY SWAGGER, LLC Resale Items 418.32 170885 08/22/2024 THE GOODYEAR TIRE & RUBBER CO PD TIRES 1,662.86 170886 08/22/2024 TOWN OF APPLE VALLEY AUGUST SEWER 1,292.60 170887 08/22/2024 ULINE Gas Can 274.70
170888 08/22/2024 V.V.W.R.A. VVWRA SEWAGE TREATMENT - JULY 307,182.30 170889 08/22/2024 WAXIE SANITARY SUPPLY Cleaning Supplies 3,977.80 170890 08/22/2024 WPONCALL WEBSITE MAINTENANCE 300.00
170891 08/29/2024 7 BROTHERS GOLF, INC. Resale Items 1,020.00 170892 08/29/2024 ALL AMERICAN FENCE ERECTORS Back Stop Project PO20240064 170,240.00 170893 08/29/2024 AMAZON CAPITAL SERVICES Office Supplies 3,123.02 170894 08/29/2024 AMERICAN FIDELITY ASSURANCE August Premiums 5,182.90 170895 08/29/2024 APPLE VALLEY COMMUNICATION INC Troubleshoot Security Alarm System 325.00 170896 08/29/2024 APPLE VALLEY FIRE PROTECTION Fire Service 223.00 170897 08/29/2024 APPLE VALLEY GLASS 2 Clear Acrylic Installed in Traffic Signs 1,429.00 170898 08/29/2024 APPLE VALLEY LAWNMOWER Equipment Maintenance 94.89 170899 08/29/2024 APPLE VALLEY PORTABLES User Group Porta Pots 765.01 170900 08/29/2024 APPLE VALLEY TIRE Vehicle 71 1,207.98 170901 08/29/2024 BATTERY MART Vehicle 86 61.03
170902 08/29/2024 BECK OIL INC. Gas 1,666.80
170903 08/29/2024 BENEFIT COORDINATORS CORPORATION August Premiums 6,537.90 170904 08/29/2024 BUCKHAVE, STEVEN Concerts in the Courtyard 550.00 170905 08/29/2024 CALIFORNIA TURF EQUIPMENT & SUPPLY, INC Zero- Turn Infield Groomer and Laser Grader 50,585.46 170906 08/29/2024 CHARLES ABBOTT ASSOCIATES Barbosa, Boyd, Novy, Temple - July 1,311.00 170907 08/29/2024 CALIFORNIA MUNICIPAL REVENUE AND TAX

ASSOCIATION
Fall Meeting Registration 40.00
170908 08/29/2024 COUNTY OF SAN BERNARDINO Document #2024-0152289 20.00

Check # Date Vendor Description Check Total
170909 08/29/2024 CROSSROADS SOFTWARE, INC. Annual Maintenance & Support Renewal 900.00 170910 08/29/2024 DAVID EVANS & ASSOC, INC Eden PO 2223-000057 7,992.42 170911 08/29/2024 DESERT VALLEY MEDICAL GROUP Pre-employment Screening 226.00 170912 08/29/2024 DUNN EDWARDS CORPORATION Part Shop 97.65 170913 08/29/2024 EDISON COMPANY 7/1/24-7/31/24 76,676.42 170914 08/29/2024 EXPERT APPLIANCE SERVICE LLC DSB Fridge Repairs 176.00 170915 08/29/2024 FEDEX Shipping 187.69
170916 08/29/2024 FIDELITY SECURITY LIFE INS / August Premiums 1,020.43 170917 08/29/2024 G.A. OSBORNE PIPE & SUPPLY James Woody 466.42 170918 08/29/2024 GEO-MONITOR INC. Horsemen Center 100.00 170919 08/29/2024 GRAINGER, INC. Shop Supplies 780.31
170920 08/29/2024 GROOVE HUNTERS LLC Concerts in the Courtyard 450.00 170921 08/29/2024 HAMM, STEVE Employee Reimbursement 1,965.64 170922 08/29/2024 HD ART N FRAME Building Maintenance 1,683.45 170923 08/29/2024 HEIL, MICHAEL Concerts in the Courtyard 1,000.00 170924 08/29/2024 HESPERIA HOSE SUPPLY Pressure Washer Maintenance 91.14 170925 08/29/2024 HESPERIA OUTDOOR POWER EQUIP EX Mark Mower 874.85 170926 08/29/2024 HIGH DESERT LASER GRAPHICS Name Badge 45.68 170927 08/29/2024 HOME DEPOT CREDIT SEVICES Golf Course Paint 434.16 170928 08/29/2024 JOHNSON CONTROLS DSB Chiller Repairs 1,787.68 170929 08/29/2024 KIMBALL MIDWEST Safety Equipment 2,364.36 170930 08/29/2024 KIMLEY-HORN AND ASSOCIATES, INC. Yucca Loma Rd Widening 7,457.50 170931 08/29/2024 KOA CORPORATION Eden PO 2223-000038 3,146.80 170932 08/29/2024 KTUA Town Wide Complete Streets Action Plan (SS4A) 39,118.55 170933 08/29/2024 LCR EARTHWORK & ENGINEERING Retention Release 26,102.46 170934 08/29/2024 LIBERTY UTILITIES CA 6/14/24-8/13/24 71,241.83 170935 08/29/2024 LOWE'S (LAR) Supplies 1,200.63
170936 08/29/2024 MCCASLAND, JEFF Concerts in the Courtyard 200.00 170937 08/29/2024 MR UNITED INC Hose Supplies 246.02
170938 08/29/2024 MUNICIPAL MANAGEMENT ASSOCIATION OF 2024 Annual Conference Registration 550.00 170939 08/29/2024 NAPA Progator 60.56
170940 08/29/2024 NEW YORK LIFE August Premiums 475.97
170941 08/29/2024 ASAP Refund ASAP Refund 110.00
170942 08/29/2024 ASAP Refund ASAP Refund 60.00
170943 08/29/2024 Trash Refund Trash Refund 136.17
170944 08/29/2024 Trash Refund Trash Refund 71.28
170945 08/29/2024 Trash Refund Trash Refund 99.26
170946 08/29/2024 Trash Refund Trash Refund 119.11
170947 08/29/2024 Trash Refund Trash Refund 105.25

Check # Date Vendor Description Check Total
170948 08/29/2024 Trash Refund Trash Refund 47.06
170949 08/29/2024 Trash Refund Trash Refund 168.26
170950 08/29/2024 Trash Refund Trash Refund 162.01
170951 08/29/2024 Trash Refund Trash Refund 16.16
170952 08/29/2024 Trash Refund Trash Refund 87.30
170953 08/29/2024 User Credit refund User Credit refund 6.88 170954 08/29/2024 Sabrina Hoon Employee Reimbursement 250.63 170955 08/29/2024 Trash Refund Trash Refund 119.63
170956 08/29/2024 Trash Refund Trash Refund 91.78
170957 08/29/2024 PNC EQUIPMENT FINANCE Leased Equipment 10,434.15 170958 08/29/2024 PRECISION CONCRETE CUTTING Sidewalk Repairs 10,508.00 170959 08/29/2024 PRESTIGE FLAG MFG. CO INC Grounds Maintenance 213.79 170960 08/29/2024 PRUDENTIAL OVERALL SUPPLY Uniforms 1,424.53 170961 08/29/2024 QUESTYS SOLUTIONS Questys Annual Software MNT & UPGR: 8/24-7/25 6,842.37 170962 08/29/2024 REFRIGERATION SUPPLIES DISTRIBUTOR HVAC Supplies 6,935.66 170963 08/29/2024 SBC COLLECTOR 2024 Annual Prop Tax - Parcel 3112-101-35-L-003 3,565.36 170964 08/29/2024 SILVER VALLEY PROPANE Propane 137.20
170965 08/29/2024 SITEONE LANDSCAPE SUPPLY LLC Grounds Maintenance 2,942.83 170966 08/29/2024 Trash Refund Trash Refund 72.14
170967 08/29/2024 SOUTHWEST GAS CORPORATION 7/10/24-8/7/24 1,566.29 170968 08/29/2024 SPARKLETTS Water 115.19
170969 08/29/2024 STAPLES CONTRACT & COMMERICAL LLC WORK CENTER SUPPLIES 625.92 170970 08/29/2024 STERICYCLE REGULAR SERVICE/OFF-SITE 154.82 170971 08/29/2024 TEXAS LIFE INSURANCE CO. August Premiums 887.00 170972 08/29/2024 THE ECOHERO SHOW LLC EcoHero Show 2,700.00 170973 08/29/2024 TURF STAR INC. Rough Mower 160.45
170974 08/29/2024 TYLER TECHNOLOGIES INC EDN PO 2122-000049 1,480.00 170975 08/29/2024 VALLEY SECURITY SYSTEMS INC Park Security 127.00 170976 08/29/2024 VALLEYWIDE NEWSPAPERS LLC Resolution 07-2024 143.75 170977 08/29/2024 WAXIE SANITARY SUPPLY Cleaning Supplies 2,727.02 170978 08/29/2024 WINSUPPLY Urinal Cartridges 1,334.27
490 Checks Total amount of checks: 4,852,374.62

Check # Date Vendor Description Check Total
329 08/01/2024 CADY, MICHAEL Retiree Reimbursement 281.40 330 08/01/2024 CRON, DENNIS Retiree Reimbursement 417.60 331 08/01/2024 CUPP, PAMELA Retiree Reimbursement 1,181.87 332 08/01/2024 HARROWER, KATHY Retiree Reimbursement 601.92 333 08/01/2024 KELLEY, KAREN Retiree Reimbursement 578.34 334 08/01/2024 LAMSON, LORI Retiree Reimbursement 1,325.55 335 08/01/2024 MCKEON, TOM Retiree Reimbursement 99.53
336 08/01/2024 MILLER, CAROL Retiree Reimbursement 457.80 337 08/01/2024 MOLINARI, MICHAEL Retiree Reimbursement 721.18 338 08/01/2024 SIMMONS, DAWN Retiree Reimbursement 557.10 339 08/01/2024 SMITH, KEVIN Retiree Reimbursement 394.57 340 08/01/2024 SULZBERGER, DIANNE Retiree Reimbursement 578.34 341 08/08/2024 BATTISTA, RICHARD Graffiti 3,333.60
342 08/08/2024 BURNELL, DON Karate Classes 81.20
343 08/08/2024 CARROLL, MARY ANNE Yoga Fit Classes 356.40 344 08/08/2024 CDW GOVERNMENT, INC. Video Editing Computer - PIO 19,280.57 345 08/08/2024 CHRIST THE SOLID ROCK LMEC 4th Qtr Payroll for staff 540.00 346 08/08/2024 COMMUNITY HEALTH ACTION NETWORK, INC 3rd Qtr reimbursement services jan- march 4,443.20 347 08/08/2024 FEHR & PEERS Circulation Element Update 4,440.00 348 08/08/2024 GARCIA, NEIL Guitar Lessons 388.48
349 08/08/2024 GOVINVEST INC. SUBSCRIPTION 4/29/24-4/28/27; FY24

GASB FEE
15,933.33
350 08/08/2024 INLAND FAIR HOUSING & 4th qtr housing services june 441.26 351 08/08/2024 INTERWEST CONSULTING GROUP INC EDEN PO 2324-000028 Central Business center
2,531.25
352 08/08/2024 MOCHARNUK, BILL Tennis Classes 171.70
353 08/08/2024 MURO, MARIA Aqua Zumba Classes 1,798.58
Town of Apple Valley
Commercial Warrants
Month of August 2024
Electronic Fund Transfers

Check # Date Vendor Description Check Total
354 08/08/2024 ODP BUSINESS SOLUTIONS, LLC PAPER 521.41 355 08/08/2024 RICHLING, HAILEY Tap & Ballet Classes 531.30 356 08/08/2024 SOUTHERN CALIFORNIA EDISON New service meter at Bear Valley and Kiowa
2,125.61
357 08/08/2024 TYPE-SET-GO Rabies Clinic Door Hanger 441.78 358 08/08/2024 URMSTON, CHRIS Tai Chi 297.00
359 08/08/2024 VETERAN SECURITY INC SECURITY SERVICES @ SINGH CENTER 07/21-07/27
15,060.00
360 08/08/2024 VULCAN MATERIALS MIX 1,711.93
361 08/15/2024 BATTISTA, RICHARD Graffiti Removal 4,102.80 362 08/15/2024 BURRTEC WASTE INDUSTRIES INC AC, AM, AR, CC 761,815.26 363 08/15/2024 ODP BUSINESS SOLUTIONS, LLC Work Center Supplies 153.23 364 08/15/2024 QUADIENT FINANCE USA, INC Postage 4,236.45 365 08/15/2024 VULCAN MATERIALS MIX 487.25
366 08/22/2024 B B & K Retainer June 2024 50,346.23
367 08/22/2024 INTERWEST CONSULTING GROUP INC SPR 2022-005 14,092.50 368 08/22/2024 LEE & RO, INC. Easement Document - Jess Ranch Lift Station
2,336.00
369 08/22/2024 SOUTHERN CALIFORNIA EDISON Bear Valley Bridge Project 8,401.92 370 08/22/2024 TYPE-SET-GO Fall Volleyball Jerseys 1,676.59 371 08/22/2024 VETERAN SECURITY INC SECURITY SERVICES @ SINGH CENTER 08/04-08/10
7,530.00
372 08/22/2024 VULCAN MATERIALS Cold Mix 969.75
373 08/29/2024 BATTISTA, RICHARD Graffiti Removal 2,561.40 374 08/29/2024 DIAMOND CONSTRUCTION Boyd- Disbursement #2 38,550.00 375 08/29/2024 ODP BUSINESS SOLUTIONS, LLC Work Center Supplies 773.89 376 08/29/2024 VULCAN MATERIALS Cold Mix 618.93
48 EFT's Total amount of EFT's: $980,276.00

Wire Reference Date Beneficiary Name Description Wire Total 240826B02DHX 8/27/2024 U.S. Bank 2021 Lease Revenue Bond $ 525,755.43 240829B00Y2N 8/30/2024 Capital One Conference Center and Dev Svcs Building Lease $ 938,577.50 Total: $ 1,464,332.93

TOWN OF APPLE VALLEY

WIRE TRANSFERS
MONTH OF AUGUST 2024

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: AUGUST 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE

From: Douglas Robertson, Town Manager
Submitted by: Emad Gewaily, Director of Finance
Finance
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.

BACKGROUND
Per Sections 3.16.040 through 3.18.030 of the Town of Apple Valley Municipal Code, except for tort claims, every claim and demand received against the Town shall be presented to, approved in writing by the receiving department or office, certified to the delivery or rendition of the supplies, materials, property, or service for which payment is claimed, and that the quality and prices correspond with the original specifications and contracts.

SUMMARY
Pursuant to the Town’s Municipal Code, the register of demands shall be presented to the Town Council at the next regular meeting thereof after preparation. The Town Council may approve, conditionally or partially approve, or reject such a register of demands and in connection therewith consider the recommendations of the Town Manager and Director of Finance. Further, the State Government Code provides that Staff may process and pay prior to ratification by the Town Council, demands properly made in the ordinary course of business, the just obligations of the Town, such as routine salaries and wages, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable.

The Payroll / Benefits warrants issued from August 1 through August 31, 2024, in the amount of $1,219,990.28 net of voids, covering issued warrant #s 70447-70598 and direct deposit advice #s 9990256-9990952 are herewith submitted for approval.

FISCAL IMPACT

DATE TOTAL
08/02/2024 $405,057.22
08/16/2024 $408,555.22
08/30/2024 $406,377.84
TOTAL: $1,219,990.28
The payroll and benefit warrants issued, covering warrant #s 70447-70598 and direct deposit advice #s 9990256 – 9990952 inclusive, totaled $1,219,990.28.Sufficient funding is appropriated and available in such amounts necessary to cover the demands included herein.

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: AWARD BEAR VALLEY ROAD INTERSECTION IMPROVEMENTS

PROJECT
From: Douglas Robertson, Town Manager
Submitted by: Richard Pedersen, Town Engineer
Engineering Division
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
A. That the Town Council review and approve the bid documents for the Bear Valley Road Intersection Improvements Project;
B. Award a contract to Crosstown Electrical & Data, Inc., for the Bear Valley Road Intersection Improvements Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $1,626,960.00 and a 10% contingency of $162,696, for a total amount not to exceed $1,789,656.00
C. Approve Budget Amendment dated August 20, 2024.

BACKGROUND
In 2018, the Town completed a signal study of the Bear Valley Road Commercial Corridor.

Upon review of the study, KOA Corporation was retained to design the recommended improvements at the Bear Valley Road intersections of Navajo Road and Kiowa Road.

Improvements include signal improvements, construction of ADA ramps at each corner at at the frontage road, and a new bus turnout at Navajo Road adjacent to Apple Valley High School.

The plans were completed, and the project was subsequently advertised on the Town’s online portal. On August 15, 2024, the Town received and opened bids for the subject project. The bid results are as follows:

Contractor Base Bid Price

1. Crosstown Electrical & Data, Inc. $1,626,960.00

2. Marjani Builders, Inc. $1,778,486.00

3. Calpromax Engineering, Inc. $1,828,367.00

4. Onyx Paving Company, Inc. $1,818,000.00

ANALYSIS
The bid documents were reviewed by staff for accuracy and completeness. Staff considers Crosstown Electrical & Data, Inc. to be a qualified, responsible and responsive bidder. The project is tentatively scheduled to begin on September 30, 2024, and construction will be completed within 50 working days.

FISCAL IMPACT
Funding for this project has been appropriated in the adopted FY 2024-25 budget using a combination of Transportation Development Act grant funds ($60,000), Measure I ($694,025), and Traffic Impact Fees ($694,025) for a total budget of $1,448,050. The Yucca Loma Road Widening from Apple Valley Road to 1200 feet east project budgeted a total of $2,035,632 in Traffic Impact fees over fiscal years 2023-24 and 2024-25 which exceeded the actual construction cost for the project by $986,012. The Budget Amendment dated August 20, 2024 will transfer $833,191 of unused Traffic Impact Fees from the Yucca Loma Road Widening Project, Phase 1, which will cover the additional construction costs as well as staff time, materials testing, equipment purchase, and engineering oversight. Upon approval, the total budget amount for the project will be $2,281,241.

ATTACHMENTS
A. Section 400 – Contract for Construction
B. Budget Amendment date August 20, 2024

28314.00015\41921969.1
33 SECTION 400 - CONTRACT FOR CONSTRUCTION
THIS CONTRACT is made this 10th day of September, 2024, in San Bernardino County, State of California, by and between the Town of Apple Valley, hereinafter called Town, and Crosstown Electrical & Data, Inc., hereinafter called Contractor. Town and Contractor agree, for valuable consideration, as follows:

ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work and provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents (specified in Article 5 below) for the public work of improvement titled:

Bear Valley Road Intersection Improvements
The Contractor and its surety shall be liable to the Town for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. CONTRACT TIME. Time is of the essence in the performance of the Work. The Work shall commence on the date stated in the Town’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 45 Working Days from the commencement date stated in the Notice to Proceed, hereafter the Contract Time. By its signature hereunder, Contractor agrees the Contract Time is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The Town shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of One Million Six Hundred Twenty-Six Thousand Nine Hundred Sixty Dollars ($1,626,960.00), hereinafter, the Contract Price. Payment shall be made as set forth in the General Conditions.

ARTICLE 4. LIQUIDATED DAMAGES. Contractor acknowledges that Town will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the Town’s actual damages. Accordingly, as provided in Government Code section 53069.85, it is agreed that the Contractor will pay the Town the sum of $500.00 for each and every Working Day of delay in completing the Work beyond the Contract Time, as Liquidated Damages and not as a penalty or forfeiture. In the event the Liquidated Damages are not paid, Town may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not affect the Town’s rights to other damages or remedies specified in the Contract Documents or allowed by law.

Should Contractor be inexcusably delayed in the performance of the Work, Town may deduct liquidated damages based on its estimate of when Contractor will achieve Final Completion or other Milestones. Town need not wait until Final Completion to withhold liquidated damages from Contractor.

Liquidated damages are not a penalty but an agreed estimate of the actual damages that would be sustained by the Town for delay, including but not limited to loss of revenue, inconvenience to the Town and the public, and increased Project administration expenses such as extra inspection, construction management, staff time, and architectural and engineering expenses.

Liquidated

28314.00015\41921969.1
34 damages do not include damages the Town incurs on account of claims by third parties against the Town on account of any delay.

Should money due or to become due to Contractor be insufficient to cover liquidated damages or other offsets due, then Contractor forthwith shall pay the remainder of the assessed liquidated damages to Town.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include only the following documents, each of which is incorporated into this Contract for Construction by reference:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
California Air Resources Board – Fleet Compliance Certification Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications prepared by KOA Corporation dated 07/15/2024 Standard Specifications
Addenda
Plans prepared by KOA Corporation dated 07/15/2024
Change Orders executed by Town
The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of a conflict, the various Contract Documents will be given effect in the order set forth in Article 2.b of the General Conditions.

This Contract constitutes the full and complete agreement between the parties with regard to the Project and the Work, and supersedes any prior agreement of the parties, whether written or oral.

The Contract can be modified only by a written Change Order executed in accordance with the Contract Documents.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

28314.00015\41921969.1
35 ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall pay not less than the prevailing rate of wages in accordance with the Labor Code, which rates have been determined by the Director of the California Department of Industrial Relations and shall be made available at the office of the Town Clerk or may be obtained online at http//www.dir.ca.gov/dlse.

If the Work involves federal funds or otherwise requires compliance with the Davis-Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall pay the higher of the state or federal prevailing wage rates.

The wage rates must be posted at the job site.
[SIGNATURES ON FOLLOWING PAGE]

28314.00015\41921969.1
36 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

TOWN OF APPLE VALLEY CROSSTOWN ELECTRICAL & DATA, INC.

By: By:

Scott Nassif
Mayor
ATTEST:

Ms. La Vonda M. Pearson, Town Clerk
APPROVED AS TO CONTENT:
___________________________
Douglas B. Robertson, Town Manager
APPROVED AS TO FORM:

BEST BEST & KRIEGER LLP
__________________________
Thomas Rice, Town Attorney

END OF CONTRACT
Benjamin Heermance
CFO

TOWN OF APPLE VALLEY

BUDGET AMENDMENT/TRANSFER REQUEST

PURPOSE

FROM ACCOUNT (DECREASE)
Org Object Amount Available After
44104023 750100 $833,191.35
TOTAL $833,191.35

TO ACCOUNT (INCREASE)
Org Object Amount Available After
44104023 750100 $833,191.35
TOTAL $833,191.35
Transfer Reference Check -
Note: Budget Transfers must have a net total of "$0.00" Date Date
8/20/2024
Date Entered by Date
Bear Valley Road Intersection Improvements
Bear Valley Rd Intersection Impr.

Account Description
Yucca Loma Road Widening
Requesting Department Prepared By Date Prepared
Engineering Rich Berger August 20, 2024
Account Description
Town Manager
Department Director Finance Mgr. / Dir.of Finance

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: RATIFY AND APPROVE ECONOLITE CONTROL PRODUCTS, INC.,

SIGNAL CABINET PURCHASE
From: Douglas Robertson, Town Manager
Submitted by: Richard Pedersen, Town Engineer
Engineering Division
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
Ratify Purchase Order 20250019 approving the purchase of an Econolite Control Products, Inc., Signal Cabinet for a total cost of $50,535.35 for use on the Bear Valley Road Intersection Improvements Project

BACKGROUND
In 2018, the Town conducted a signal study of the Bear Valley Commercial corridor which included the intersections of Bear Valley Road at Kiowa Road and Navajo Road. At the completion of the study, staff retained KOA Corporation to prepare plans and specifications to modify the existing traffic signals and curb access ramps at both intersections to meet current ADA standards. Award of a construction contract is currently on the September 10, 2024, consent agenda. As part of the project, the Town is providing a new signal cabinet to be installed by the contractor. Due to the long delivery lead time, staff issued a Purchase Order to Econolite Control Products, Inc., to expedite the fabrication of the cabinet and ensure that it will be ready for installation.

ANALYSIS
The Town’s traffic signal system uses specialized and proprietary equipment to operate.

Econolite Control Products, Inc., provides the necessary equipment for the project and ensures compatability with the Town’s existing signal systems and controls. Purchasing the cabinet from Econolite Control Products, Inc., will ensure a cohesive and efficient traffic signal system. The item is therefore being sole sourced in accordance with Section

3.12.270 (2) of the Apple Valley Municipal Code (“supplies, equipment or services can reasonably be obtained from only one vendor”).

FISCAL IMPACT
Funding for this project has been appropriated in the adopted Fiscal Year 2024-25 Budget using Measure I funds.

ATTACHMENTS
A. Sole Source Purchase Justification Letter
B. Quote from Econolite Control Products, Inc.

C. Purchase Order No. 20250019

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

5/13/2024
To:

Item # Part Qty Description Tariff Price per Extended
1 CAB18775P 1 TS2-2 HW R77 BM 16 VERT CAB INWHITE/OUT-DESERT TAN W/PLANS

INCLUDES THE FOLLOWING FOR BEAR
VALLEY RD @ NAVAJO RD:
1 CABINET, 77" ALUM, CW, PAINT IN/OUT,

WHT/DESERT TAN
1 CABINET LOCK
2 SHELF, BATTERY, 22"W X 7.25"D
4 COVER, CLEAR, BATTERY, CABINET
1 PANEL, FAN, DUAL, LED
1 GOOSENECK TASK LIGHT,A21 BULB
1 SLIDE DRAWER
1 ENVELOPE, PLASTIC, 12 X 18
1 FILTER AIR 12 X 16 X 1
1 LOCK, SUB TREASURY, BEVEL BOLTW/2
KEYS LONG 04266
2 LIGHT BAR, WHITE, W/MTG CLIPS, 0.5 IN

PER SECTION
4 ANCHOR BOLT, 18 X 3/4 X 2.5
3 SHELF, STANDARD, PERFORATED

DETECTION
1 DETECTOR INTERFACE PANEL16 LOOPS +

OPTICOM
1 DETECTOR RACK, TS2 16 CH
MISC
1 RELAY, 120VAC, 75AMP, SPNO,
1 TELEPHONE TERM BLOCK, 25 PAIR
1 SWITCH, GUARD, RED, PHENOLIC
1 CIRCUIT BRKR, 15A, 1P 120/240V
1 CIRCUIT BRKR, 30A 1P 120/240V

CABINET
1 MMU2-16LEip-E W/ETHERNET PORT
16 LOAD SWITCH W/INPUT IND, SSR
1 FLASHER, 2 CKT 15A SOLID STATE
6 FLASH TRANSFER RELAY
1 PWR SUPPLY, 5 AMP EDI PS-250-E

CABINET
1 BUS INTERFACE UNIT 3.0
1 ASSY, DETECTOR TEST SWITCH PNL
1 POWER/AUX PANEL
$28.86 $18,904.00 $18,904.00
Brett Morgan
Apple Valley, CA; Town of
14955 Dale Evans Pkwy
Apple Valley, CA 92307
Quote Name: Two Cabinet Quote
Project Reference:

Econolite Reference: Q-44807-74A8

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

1 MAIN PNL, TS2-2, 16 POS
1 POWER TERMINAL, CABINET
1 TELEMETRY INTERFACE PNL
1 "D" CONN INTERFACE PANEL
1 CABLE, BIU, TERM BLOCK
1 POLICE/AUX SWITCH PNL
1 PED PB ISOLATION UNIT
1 ASSY, LOAD RESISTOR
2 CONVENIENCE OUTLET PANEL

ECONOLITE SYSTEMS CABINET TESTING
2 CAB18775P 1 TS2-2 HW R77 BM 16 VERT CAB INWHITE/OUT-DESERT TAN W/PLANS

INCLUDES THE FOLLOWING FOR BEAR
VALLEY RD @ KIOWA RD:
1 CABINET, 77" ALUM, CW, PAINT IN/OUT,

WHT/DESERT TAN
1 CABINET LOCK
2 SHELF, BATTERY, 22"W X 7.25"D
4 COVER, CLEAR, BATTERY, CABINET
1 PANEL, FAN, DUAL, LED
1 GOOSENECK TASK LIGHT,A21 BULB
1 SLIDE DRAWER
1 ENVELOPE, PLASTIC, 12 X 18
1 FILTER AIR 12 X 16 X 1
1 LOCK, SUB TREASURY, BEVEL BOLTW/2
KEYS LONG 04266
2 LIGHT BAR, WHITE, W/MTG CLIPS, 0.5 IN

PER SECTION
4 ANCHOR BOLT, 18 X 3/4 X 2.5
3 SHELF, STANDARD, PERFORATED

DETECTION
1 DETECTOR INTERFACE PANEL16 LOOPS +

OPTICOM
1 DETECTOR RACK, TS2 16 CH
MISC
1 RELAY, 120VAC, 75AMP, SPNO,
1 TELEPHONE TERM BLOCK, 25 PAIR
1 SWITCH, GUARD, RED, PHENOLIC
1 CIRCUIT BRKR, 15A, 1P 120/240V
1 CIRCUIT BRKR, 30A 1P 120/240V

CABINET
1 MMU2-16LEip-E W/ETHERNET PORT
16 LOAD SWITCH W/INPUT IND, SSR
1 FLASHER, 2 CKT 15A SOLID STATE
6 FLASH TRANSFER RELAY
1 PWR SUPPLY, 5 AMP EDI PS-250-E

CABINET
1 BUS INTERFACE UNIT 3.0
1 ASSY, DETECTOR TEST SWITCH PNL
1 POWER/AUX PANEL
$28.86 $18,904.00 $18,904.00

Quotation
1250 N. Tustin Ave. Anaheim, Ca. 92807
econolite.com/feedback

1 MAIN PNL, TS2-2, 16 POS
1 POWER TERMINAL, CABINET
1 TELEMETRY INTERFACE PNL
1 "D" CONN INTERFACE PANEL
1 CABLE, BIU, TERM BLOCK
1 POLICE/AUX SWITCH PNL
1 PED PB ISOLATION UNIT
1 ASSY, LOAD RESISTOR
2 CONVENIENCE OUTLET PANEL

ECONOLITE SYSTEMS CABINET TESTING
3 COBS22120220000 2 COBALT C-SERIES, TS1, 8MB DATAKEY, FSK CARD 9-PIN
$26.39 $4,495.00 $8,990.00
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not comply with any Buy America requirements.

Cabinet designs are considered final at time of order. Changes requested after date of order may result in additional fees and extended shipping lead times.

The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or legally privileged material. Any review, retransmission, dissemination, or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited except as required by law.

Quote Valid For Days: 60
FOB: Econolite Factory
Terms: NET30
*Ship Terms: PPD
**Taxes and Tariffs Estimated (if included)
Corey Kelly
Corey Kelly, Account Manager, Senior
Mobile: 714-273-4912
[email protected]
Shipping Date: To be determined at time of receipt of order Subtotal $46,798.00
Shipping & Handling*
Taxes** $3,626.85
Tariffs** $110.50
TOTAL $50,535.35
APPROVED: V. Brett Morgan 08/14/2024 V. Brett Morgan PUBLIC WORKS DEPARTMENT TOWN OF APPLE VALLEY

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: PURCHASE OF AUDIO VISUAL EXTENDED SERVICE CONTRACT

FOR THE TOWN COUNCIL CHAMBERS, CONFERENCE CENTER,

AND CIVIC CENTER CONFERENCE ROOMS
From: Douglas Robertson, Town Manager
Submitted by: Brandon Cales, Director of Innovation and Technology Innovation and Technology Department
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
That the Town Council approve and authorize the Town Manager or designee to execute the extended service contract with Matrix Audio Visual Designs, Inc., for an additional three (3) year term, in the amount not to exceed $60,000 annually on a form approved by the Town Attorney.

BACKGROUND
The audio visual system for the Town Council Chambers, the Apple Valley Conference Center, and Civic Center Conference Rooms was revamped 2020. The initiative addressed the need for remote meetings via video and teleconferencing capabilities during the COVID-19 pandemic, which has quickly become the meeting standard in many industries. The system supports Town Council meetings, Planning Commission meetings, Parks and Recreation meetings, including the live broadcast to Apple Valley TV; many public and private events in the Conference Center; and daily meetings across eight (8) conference rooms in Civic Center. The extended service will continue the existing service already in place with Matrix Audio Visual at the platinum level which provides labor and parts to triage and remedy system issues, 2 hour call response time, and onsite service call within 2 business days. The technologies utilized for the Town’s audio visual systems have continually seen an increase in cost year after year, in addition to necessary patches, fixes, and security updates, the extended service contract will provide the assurance that these systems remain operable and in good condition for Council and other Town meetings.

FISCAL IMPACT
This is budgeted under the Innovation and Technology Department in the FY 2024-25 budget, as adopted by Town Council. Costs for the second and third year will be incorporated into future budgets.

ATTACHMENTS
A. Audio Visual System Extended Service Contract (to show scope of services; contract will be on form approved by Town Attorney).

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Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
Audio Visual System Extended Service Contract
Document Date: 04/25/2024 Service
Contract #:P000623 Phase 1 and 2
This agreement between ______________________ (Client) and Matrix Audio Visual Designs, Inc. (Provider) describes certain services Provider shall furnish related to a system owned or supervised by Client. These services will be rendered in consideration of a fee paid by Client to Provider.  A separate  agreement  will  be  executed  for  each system  and  includes  only  those  components  as described in Addendum #1.

System Location (Site):
___________________
___________________
__________________
___________________
This agreement addresses three (3) options that Client may select from.  Client must select only one option.  Each option is described below:

1. Silver Service Agreement

1.1. Quarterly Maintenance.

1.2. Exterior cleaning of general dust and dirt from all head‐end equipment.

1.3. Interior cleaning of the head‐end equipment as needed to ensure reliable operation.

1.4. Cleaning of connectors used in the head‐end assembly.

1.5. Cleaning of controls and switches used in the head‐end equipment.

1.6. Cleaning of projector lamp filter.

1.7. Testing for normal function of all head‐end and user interface equipment.

1.8. Confirmation and updating of the latest firmware, if needed or required. (Does not include video conferencing codec equipment such as Polycom or Cisco).

1.9. Minor repairs (Excluding parts) – Such repairs are usually related to repairing loose connections, resetting a system, minor reprogramming, and tightening loose hardware.

1.10. A written report to Client following completion indicating the services performed and any further repairs/replacements which the system requires for normal function.

1.11. Trouble Call response time – Within (6) Hours of the trouble call a technician shall return the call to Client for symptom review.

1.12. If failure has occurred within close proximity of a future arranged service call (10 business days) then the service call will be moved forward to diagnose the Town of Apple Valley
Town of Apple Valley
14975 Dale Evans Pkwy
Apple Valley, CA 93207

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Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
symptom.

1.13. During the site visit if symptom is remedied by Minor Repair (Refer to definition) then the service call shall be at no additional charge.

1.14. During the site visit if symptom is deemed not easily repairable under Minor Repair definition then Client shall be furnished with a repair estimate for approval.

1.15. If failure occurs no less than 10 business days from our next appointment, then Client will have the choice of waiting for our next service call or opt to pay for a discounted rate of our then regular on‐site service call rate for immediate attention to the issue.

2. Gold Service Agreement – Includes all benefits of Silver Service Plus

2.1. Labor (only) to repair and remedy the symptom. Does not include updating video conferencing codec (Polycom or Cisco) software/firmware.

2.2. Trouble Call response time ‐ Within Four (4) hours of the trouble call a technician shall return the call to Client for symptom review.

2.3. A technician will be scheduled for a service call within two (3) business days of the trouble call.

2.4. The symptom shall be diagnosed, and parts only estimate shall be furnished to Client for approval.

2.5. Once approved, upon receipt of parts technician shall be rescheduled to perform an on‐site service call to replace the defective parts and check the system for proper operation.

2.6. If the unit must be removed for trouble shooting or factory repair, Provider shall remove the unit and perform all necessary work to resolve the issue.  Client will only be invoiced for parts only.

2.7. Provider shall do whatever is necessary to return the unit in a timely manner.

2.8. Provider shall not be responsible for delays caused by repair time or lack of parts in stock.

3. Platinum Service Agreement – Includes all benefits of Silver and Gold Service Plus

3.1. Labor and parts to remedy the symptom.

3.2. Trouble Call response time ‐ Within (2) hours of the trouble call a technician shall return the call to Client for symptom review.

3.3. A technician will be scheduled for a service call within (2) business day of the trouble call.

3.4. The symptom shall be diagnosed and a course of action shall be determined at no cost to client.

3.5. Upon receipt of parts technician shall be rescheduled to perform an on‐site replacement of the part.

3.6. If the unit must be removed for trouble shooting or factory repair, Provider shall remove the unit and perform the necessary repair work to resolve the issue.

3.7. If the unit is out of commission for longer than three (3) business days provider

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Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
shall furnish a loaner unit of similar specification to serve Client until the unit is repaired.

3.8. Provider shall do its best to return the unit in a timely manner.

3.9. Provider shall not be responsible for delays caused by repair time or lack of parts in stock.

3.10. Provider shall keep quantity one of each projector lamp in stock should it become necessary to replace.

3.11. Provider shall install and configure remote monitoring and diagnostics. Client shall provide internet access.

3.12. Provider also agrees to perform remote upload of the digital signage assets if any.

3.13. Provider shall include in this proposal (Platinum level only) software updates for video conferencing codec such as Polycom or Cisco equipment.

4. Emergency Service – This agreement does not include Emergency Service.  Emergency Service Call Definition – Request for technician earlier than stated times in paragraph 1.11, 2.2 and

3.2.  Provider shall make all efforts to have a technician on site sooner than later.

5. After Hours Service – This agreement does not include after‐hours service call.  Regular business hours are Monday to Friday ‐ 8:00 AM to 5:00 PM.

6. Provider Access and Client Responsibilities – Provider's employees shall have full and free access to the Equipment at the Premises. Client agrees to (a) prevent unauthorized adjustment, repair or modification to the Equipment, (b) ensure that the Equipment is utilized in accordance with the applicable Provider's and/or manufacturer's specifications, and (c) keep all walls, doors, windows or other elements at the Premises as now constructed (or subsequently altered) maintained in such condition, at Client's expense, as to permit proper operation of the Equipment and the system to which the Equipment is a part. In order to protect Client from losses resulting from damage to, or destruction of, the Equipment or any of Client’s systems, Client shall include the Equipment and such systems in the coverage provided in its liability and fire insurance policies.  Client shall, in all cases and at no charge to Provider, perform such non‐skilled checks and tests as may reasonably be requested by Provider and to notify Provider promptly if any of the Equipment fails to properly respond to any such check or test.  These tests shall not require Client to furnish specialized equipment.

7. Term – The term of this Agreement shall be for either One year and shall continue for successive additional periods provided, however, that either party may terminate this Agreement by sending written notice to the other party thirty (30) days prior to the renewal date.  In addition to the preceding termination right, Provider shall have the right to increase the periodic maintenance charge identified in Section 8, below, by sending written notice of such increase to the other party at least forty‐five (45) days prior to the renewal date.

8. The periodic fee for this agreement for the terms shall be according to the following table.

The plan includes optional amortized payment plan which includes a 12% added interest.

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Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505

8.1. Select Plan:

Service Plan
Silver
Gold
Platinum
$70,374.24/ 3 Years
$126,673.65/ 3 Years
$175,935.63/ 3 Years

8.2. In the event, Client has not paid an invoice within 30 days of the due date, Provider may, at their sole discretion, cancel this agreement, charge Client for any services already performed at current rates, and apply any monies received under the current agreement to these charges. Any remaining balance owed Provider will be due and billable under current practices.

9. This agreement shall begin at 12:01 AM on 08/01/2024 and end at 11:59 PM on 07/31/2027.

The term of this agreement is according to section 7 and shall automatically renew upon expiration with the same term, periodic fee, and conditions unless either party cancels or modifies the agreement by notifying the other in writing within 30 days prior to the expiration date.

10. Provider warrants that they will provide service to Clients’ system substantially in accordance with the terms of this agreement. If Client believes that Provider is not providing services in accordance with this agreement while it’s in force, Provider will use its best efforts to correct any deviation from this agreement within a reasonable time after notification. Client agrees that the foregoing constitutes Client’s sole and exclusive remedy for breach by Provider under any warranty under this agreement. The warranty and remedy provided herein are exclusive and in lieu of all other warranties (express or implied) including but not limited to the implied warranties of merchantability, performance, and fitness for a particular purpose. Client assumes all risk as to the suitability, quality, and performance of the system.  In no event will Provider, or its directors, officers, employees, or affiliates be liable for any consequential, incidental, indirect, special, or exemplary damages arising out of the use or existence of the system in whole or part or use of Providers’ services, even if Provider has been advised of the possibility of such damages. Providers’ liability to Client (if any) for actual direct damages for any cause whatsoever, and regardless of the form of the action, will be limited to, and shall not exceed, the fee for the current term of the agreement.

11. A breech by Client of any of the terms of this agreement, in whole or part, shall be cause for Provider, at their sole discretion, to terminate this agreement without notice and determine the value of any services based on current rates provided to the point of termination. If the value of services provided exceeds the payments received, Client agrees this difference will be a valid debt, due and payable under the current practices of Provider.

12. If Client is not also the Owner of the system, Client represents that they may lawfully enter into contracts as representatives of the Owner and has full and complete authority granted to them by the Owner over service and maintenance of the system, including, but not limited to, expenditures for maintenance, repair, and component replacement of the system.  Client, if

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Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
not the Owner, also asserts that they have the authority to obligate the Owner to the terms of this contract.

13. In the event the ownership of the system changes, Client ceases to be a representative of the system Owner (if different), or the system is taken out of service wholly and completely during the term of this agreement, Client may terminate this agreement by notifying Provider in writing of the change in status.  The value of any services that have been provided from the inception or renewal of the agreement up to the date of notification will be calculated based on current rates for those services and any over‐payment will be refunded.  If, based on this recalculation, it is determined there is a balance due to Provider, this balance will be billed in accordance with current practices.

14. Equipment Abuse:  To the extent that the Equipment has been subjected to abuse, unauthorized modifications or alterations including the modification or alteration of any programming code contained in any audio/video/control devices, improper maintenance, unauthorized or improper repair and misuse, including, but not limited to, operating the Equipment outside of its environmental, performance, electrical, temperature, or humidity specification.

15. Equipment Misuse:  Contractor’s warranty obligation shall not apply to users’ unfamiliarity with the system and/or educating Client on system’s ability or use.  Contractor shall educate Client on usage and shall invoice accordingly at its then current labor and travel rates.

16. Force Majeure:  Provider shall not be considered in default, if performance of its obligations hereunder is prevented or delayed by acts of God or government, labor disputes, failure or delay of transportation, or by vendors or subcontractors, or any other similar cause or causes beyond the reasonable control of Provider.  Time of performance of Provider's obligations hereunder shall be extended by the time period reasonably necessary to overcome the effects of such force majeure occurrences.

17. Coverage Area:  Contractor’s warranty obligation shall only apply to the following geographical locations: Los Angeles County, Orange County, Riverside County, San Bernardino County, San Diego County and Ventura County.

18. In this agreement, the term “Client” includes the business entity, as well as the directors, officers, employees, affiliates, and assigns of the business entity, jointly and/or separately.

19. A separate agreement will be executed for each system.  No oral or written statement, understanding, or document other than amendments or addendums properly executed by both parties and attached to this agreement shall in any way extend, modify, or add to the foregoing agreement.  The laws of the State of California shall govern this agreement and any dispute that may arise related to it.

T e c h n o l o g y . S e r v i c e . S o l u t i o n s

Matrix Audio Visual Designs, Inc.
2525 W. Burbank Blvd.

Burbank, CA 91505
Client: Provider:

Matrix Audio Visual Designs, Inc.

Company Name  Company Name
2525 W. Burbank Blvd.

Address  Address
Burbank, CA 91505
City/State/Zip  City/State/Zip
818 841‐4700
Tel  Tel
[email protected]
Email  Email
Signature  Signature
Date  Date
Printed Name  Printed Name
The following addendums are a part of this agreement:
____  Addendum #1:  Preventive Maintenance or Service Agreement Equipment Description (required)
Addendum #1
PREVENTIVE MAINTENANCE OR SERVICE AGREEMENT EQUIPMENT DESCRIPTION Owner furnished equipment are not covered under this agreement.

Additional Equipment: None.
__________  __________
Client Initials  Provider Initials
Town of Apple Valley
14975 Dale Evans Pkwy
Apple Valley CA 93207
760 240-7000
[email protected]
Brandon Cales
Equipment provied Phase 1 and Phase 2

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: AWARD RESIDENTIAL REHABILITATION LOAN CONTRACT From: Douglas Robertson, Town Manager
Submitted by: Silvia Urenda, Housing and Community Development Supervisor Economic and Community Development Department
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
Award a contract to J. Allison Construction for the Residential Rehabilitation Loan Program, applicant H25-05 subject to “Approval as to Form” by the Town Attorney, and “Approval as to Content” by the Town Manager.

BACKGROUND
The Town administers grant funds allocated by the U.S. Department of Housing and Urban Development and the Office of Community Planning and Development toward the Residential Rehabilitation Loan Program (RRLP) to assist low-moderate-income households with health, safety, ADA improvements, deferred maintenance, and to preserve the integrity and quality of the housing stock within the Town. To comply with federal regulations, the Town must address all health and safety deficiencies and meet Housing Quality Standards.

Applicant Case No. H25-05 applied for the Residential Rehabiliation Loan Program (RRLP) on May 6, 2024, and was administratively approved on June 11, 2024. In accordance with program regulations, a procurement process is required, and a job walk was conducted on July 24, 2024, with three (3) qualified contractors present.

On July 31, 2024, staff received three (3) complete bids. The bid results were as follows:

Contractor Base Bid Price

1. J. Allison Construction $54,508.00

2. DC Construction $65,521.85

3. All Hands Construction $81,550.00

Once awarded, the contractor will be responsible for providing the necessary permits, labor, equipment, and materials to complete the project as detailed in the work write-up and as agreed upon in the excecuted contract. Project shall be completed within 60 working days.

Enviromental Review- A required Enviromental Review was completed and determined to be Categorically Excluded Subject to Section 58.5 pursuant to CFR 58.35(a). Based on the age and condition of the property, lead testing was not required.

ANALYSIS
The work write-up which contains the scope of work was prepared by Charles Abbott and Associates (CAA). Staff reviewed the submitted bid submissions for completeness and considers J. Allison Construction to be the lowest, qualified, responsible, and responsive bidder.

The Town offers Residential Rehabilitation Loans of up to $75,000. In order to meet the Housing Quality Standards requirement, under the HOME program, a contingency of $20,492.00 will be set aside in the event that unforeseen circumstances arise. The loan amount may increase by the contingency amount resulting in an increase to the overall loan amount. The final loan amount will be determined at the end of the project and after all Building and Safety inspections have been completed.

FISCAL IMPACT
Funding for this project has been appropriated in the FY 2024-25 budget using the HOME Investment Partnership Program.

ATTACHMENTS
A. Owner-Occupied Housing Rehabilitation Program Construction Contract

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TOWN OF APPLE VALLEY

OWNER-OCCUPIED HOUSING REHABILITATION PROGRAM

CONSTRUCTION CONTRACT
This Contract is made and entered into by and between:

H24-05 J. Allison Construction
Owner Contractor
H24-05 14133 Americana St.

Property Address Contractor Address
Apple Valley, CA 92308 Victorville, CA 92392
City, State and Zip Code City, State and Zip Code

10 day of September 2024

1. General Scope of Work. Contractor shall furnish all necessary labor, tools, materials, fixtures, and equipment and complete the work concerning the property located at H24-05, Apple Valley, CA 92308 in accordance with the work write-up with bid prices referenced as Attachment “A” (TBD pages) of this Contract. Owner agrees to the scope of work identified in Attachment “A” and agrees that all loan funds received from the Town of Apple Valley (“Town”) shall be used solely for the purpose of completing items identified in Attachment “A”. Change Orders will not be accepted without prior written approval from Town Staff.

2. Payment of CDBG and HOME Funds. The Contractor shall be paid, for performance, the total sum of FiftyFour Thousand, Five Hundred Eight and 00/100 Dollars ($54,508.00). A maximum of three progress payments will be made that will include any amounts due under the Contract. Contractor's final request, which includes the 5% retention, and remaining contract amount must include a signed building inspection card, if a permit was required, and signed labor and materials' lien releases. The contractor agrees that the work shall be completed free from any and all liens and claims of artisans, materials, suppliers, subcontractors, laborers and any other party. Once the Contractor submits final inspection request, the Construction Manager will schedule a final inspection to ensure the work has been completed per the Scope of Work and meets all applicable Building Codes. The Construction Disbursement Form will be signed by the Construction Manager, Project Mangers, Contractor, Homeowner(s) and Program Director. All payments are subject to a “Net 30” payment window.

3. Time of Completion of the Project. No work shall be commenced by the Contractor until they have received a written Notice to Proceed from the Town, which shall be issued within 10 days after execution of this Contract. Owner shall have the job site ready for commencement of construction. Contractor shall commence work within ten (10) days after a receipt of a Notice to Proceed and shall complete the same within 60 working days after commencement, subject to permissible delays as described in part 14 hereof.

The projected final completion date is: TBD

4. Contractor's License. Contractor hereby affirms that he/she is ready, willing and able to perform the work required and will maintain in full force and effect, throughout the term of this Contract hereof, a State Contractor's License pursuant to the California Business and Professions Code. Neither the Town nor any of its representatives nor the Owner shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth.

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Contractor shall perform all services required herein as an independent contractor and shall remain at all times as to Town a wholly independent contractor with such obligations as are consistent with that role.

Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of Town or Owner

5. Site Examination. Contractor hereby affirms that he/she has visited the Project site and examined for himself/herself the nature of all existing conditions. Contractor agrees to furnish all labor and materials necessary to prepare the site for execution of this Agreement.

6. Plans, Specifications and Permits. The Project will be constructed according to the Work Write-Up that was examined by Contractor prior to submitting a bid thereon and approved by Owner. Contractor shall obtain and pay for all building permits and licenses required to complete the work. Any drawings or sketches which may be attached to or furnished with the Work Write- Up are intended to clarify or further describe the job. Because of the nature of work being done, some details of sketches or drawings may be “typical” and grades, dimensions and exact existing conditions may need to be verified at the job site. Unless specifically noted, all construction methods and materials used shall conform to the requirements of the Uniform Building Code as adopted by the Town. Any work done by the Contractor that is not in conformity with the Work Write-Up or applicable building codes shall be immediately repaired by Contractor, including the cost of labor, material and supplies prior to final payment.

7. Construction Inspections. Town shall be permitted to inspect work performed by Contractor to ensure that the work is performed in accordance with the provisions of this Agreement and applicable general and local law and codes. Town shall be permitted at all reasonable times to inspect and review all relevant data and records of Contractor. Contractor agrees to retain and provide to Town, access to any books, documents, papers and records for audit or examination for a minimum of three (3) years after final payment and all other pending matters relative to the performance of this Agreement are closed.

8. Workmanship. Compliance with the work write-up and all applicable building codes and regulations regarding materials, methods and assembly will not, in itself, assure acceptance of the construction. Of equal importance is good workmanship, the lack of which shall be sufficient cause to refuse acceptance of the construction. The Contractor warrants that all materials, fixtures and equipment furnished by the Contractor shall be new, of good quality, and of good title, and that the work shall be done in a neat and workmanlike manner. All manufacturers’ and suppliers’ written guarantees and warranties covering materials and equipment furnished under the Contract shall be delivered to the Owner(s) and Project Manager. The Contractor shall warrant all work and promptly remedy any defect in the work and shall pay for any damage to other work resulting therefrom, which may appear within a period of one year from the date of final acceptance of the work. The Owner(s) shall give notice of observed defects with reasonable promptness.

9. Lead Based Paint. The Contractor agrees not to use lead-based paint in the Contractor’s performance of this Contract. “Lead-based paint” means paint or other surface coatings that contain lead equal to or in excess of 1.0 milligram per square centimeter or 0.5 percent by weight; per 24 CFR 35.86

10. Labor, Materials and Bonds. Contractor shall pay all charges for labor and materials incurred by Contractor and used in the construction of the project. Should Contractor fail to make the payments required, payments may be made on the behalf of Contractor and such amount shall be deducted from the total Contractor amount.

11. Changes to Contract. Owner may not require a contractor to perform extra or Change Order work without providing written authorization prior to the commencement of any work covered by the Change Order. In the event a change is required in the scope of work to be done, the Contractor shall prepare a change order indicating the change for addition, deletion, or deviation from the original construction contract. Said change order shall be signed by the Contractor and be approved in writing by the Owner and the Town before Contractor proceeds with the work. Contractor's failure to comply with requirements of this paragraph does not preclude the recovery of compensation for work performed based upon legal or equitable remedies designed to prevent unjust enrichment. Extra Work and Change Orders become part of the contract once the order is prepared in writing and signed by the parties prior

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to the commencement of any work covered by the new Change Order. The order must describe the scope of the extra work or change, the cost to be added or subtracted from the contract, and the effect the order will have on the schedule of progress payments, and the completion date.

12. Clean-up. Upon completion of each day's work, Contractor will remove debris and surplus material and leave the premises in a neat and clean condition.

13. Incorporated Documents to be Considered Complementary. The aforesaid Work Write-Up is incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, attached hereto, together with this written Agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by Contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written Agreement, the provisions of this written Agreement shall control.

14. Protection of Work and Equipment. Contractor shall, at all times, provide protection against weather, rain, wind, storms and heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage. At the end of each day's work, all new work or existing improvements exposed and likely to be damaged shall be protected and the premises shall be secured. Any work damaged by failure to provide protection as required above shall be replaced with new work at Contractor's expense. It shall be the responsibility of the Owner to remove all personal property from the work area and to otherwise make the premises available to Contractor to perform the work described herein. IN THE EVENT THAT THE WORK WILL RENDER OWNER’S BATHROOM FACILITIES, INCLUDING TOILET, BATHTUB/SHOWER OR

WASH BASIN OR KITCHEN FACILITIES, INCLUDING SINK, REFRIGERATOR AND RANGE INOPERATIVE OR OTHERWISE UNAVAILABLE FOR A PERIOD EXCEEDING 24 HOURS, CONTRACTOR SHALL PROVIDE TEMPORARY FACILITIES ON THE PREMISES FOR USE BY OWNER.

15. Work Days. Any day of a normal workweek, Monday through Friday, except legal holidays.

16. Delays. The Owner and Contractor agree that the period of the contract may be extended, by mutual Contract, for good cause. Extensions shall be in writing, shall reference this Contract, shall be signed and dated by the Parties hereto, with a copy provided to the Housing Department Staff. Contractor will not be held responsible for failure to complete said work within the specified time if delay is due to strikes, conscription of property, government priority regulations, inclement weather conditions, Acts of God, capricious or unreasonable acts or omissions or noncompliance of Owner, or any other causes beyond his/her control. The Final Completion Date may be extended for delays caused by acts of God, acts of Owner or for any additional work requiring additional time, but only to the extent such additional time is set forth in writing.

17. Owner Responsibilities. During the time for performance for work under this contract, Owner shall not have other Contractors or workers on the premises without written permission of the Contractor. This restriction shall not apply if Contractor is in default under this Contract. While this contract is in force, Owner shall permit Contractor to use existing utilities such as light, heat, power and water to carry out and complete the work, and shall completely cooperate with Contractor to facilitate the performance of the work, including the removal and replacement of rugs, draperies, coverings, furniture, etc., as necessary. Contractor shall provide additional receptacles for trash and debris removal, based upon expected need at no additional cost to Owner.

18. Whole or Partial Destruction of Property. If the work provided for should, before completion, be wholly or partially destroyed by fire, defective soil, earthquake, or Acts of God, which Contractor could not have reasonably foreseen and provided against, then the loss so occasioned shall be sustained by Owner, provided, however, that any damage or destruction to Owner’s real or personal property caused by Contractor or his or her agents during construction shall be repaired and/or paid for by Contractor prior to final payment. In the event of whole or partial destruction of work provided, the Owner shall have the right to determine whether to complete construction. In the event Owner elects not to complete construction, the

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Contractor shall be provided payment for the work performed to the date of notification to Contractor to cease construction.

19. Contractor Default. Should the Contractor, at any time during the progress of the work, refuse or neglect, without fault of the Owner, to supply sufficient materials or workers to complete the work hereunder within the time specified (due allowances being made for the contingencies provided for), Owner shall have the right to declare the Contractor in default. In such event, the Owner shall be responsible for providing written notice to the Contractor and a copy to the Town by registered mail of such default. If the Contractor fails to remedy such default within fifteen (15) days of mailing such notice, the Owner shall have the right to select one or more substitute contractors acceptable to the Town to finish the work. Per 2 CFR 200, the Town will review the findings by which, the Owner has identified and declared the Contractor to be in default of the Contract. The Town will provide a written release to the Contractor releasing them of their contractual obligation. The Contractor shall be paid for all work satisfactory performed in accordance with this contract prior to termination. If the expense of finishing the work exceeds the balance not yet paid to the Contractor on this Contract, the Contractor shall pay the difference to the Town within ten (10) days after Town mails by registered mail a written request for payment to the Contractor. The Town may use all or any portion of the remaining balance including retention amount to compensate substitute contractors selected pursuant to this paragraph, and the Contractor shall have the right to object to this determination by the Town.

20. Termination of Convenience. This agreement may be terminated by either party with or without cause, upon thirty (30) days written notice to the other party. A copy of the notice shall be submitted to the Town within 24 hours of notification to the other party. All work shall cease at the conclusion of the notice period and Contractor shall be paid for all work satisfactorily performed in accordance with this contract prior to termination.

21. Insurance. Contractor warrants that Contractor has obtained all insurance required. Contractor shall not allow any subcontractor to commence work on any subcontract until all insurance required of the subcontractor has been obtained. Contractor agrees to maintain and provide evidence of the following policies of insurance at all times during the life of this contract:
a. Worker’s Compensation Insurance. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to employees and provide certification that the contractor is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code; Contractor to comply with such provisions before commencing the performance of work of this contract. b. Comprehensive General Liability. Every contractor shall secure a comprehensive general liability policy with a minimum of five-hundred thousand dollar ($500,000) per occurrence combined single limit coverage which includes bodily injury, property damage, and contract liability. Such insurance shall be primary and non-contributing and shall apply separately to each insured against who a claim is made or suit is brought, except with respect to the insurance company’s standard limits of liability. Each such policy of insurance provided for shall be issued by an insurance company, which is qualified to do business in the State of California.

The Contractor agrees to provide evidence to the Owner of such insurance prior to the commencement of work.

22. Contractor's Liability. Owner shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen, employees or Contractor or subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of Owner or independent contractors who are directly responsible for the same, and in connection therewith:

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a. Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith.
b. Contractor shall not assert a claim against the Town, its officers, agents or employees arising out of any act or omission of the aforementioned, in the execution or performance of any contract pursuant to the Town’s Rehabilitation Program.
c. Contractor shall require each subcontractor to agree in his/ her contract for services not to make any claim against the Town, its officers, agents or employees. d. Nothing in any Contract executed pursuant to the Town’s Rehabilitation Program in which the Owner and Contractor are parties shall be construed to give any person other than Owner and Contractor any legal or equitable rights, remedies, or claims. b. Contractor will promptly pay any judgment rendered against Contractor covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of Contractor hereunder, and Contractor agrees to save and hold Owner and the Town of Apple Valley harmless therefrom.
c. In the event Owner, without fault, is made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of Contractor hereunder, Contractor agrees to pay to Owner all costs and expenses incurred by Owner in such action or proceeding together with reasonable attorneys' fees.

23. Assignment or Delegation of Contract. Contractor shall not assign any right under this contract except upon prior written authorization of the Owner and Town. Any request for assignment must be addressed to the Owner and Town for their approval before consent is given. Contractor shall not make any delegation of authority or responsibility which would in any way purport to relieve him/her of any obligation imposed by this contract.

24. Good Faith Resolution of Disputes. Any disagreement arising out of this contract or any alleged breach hereof shall be submitted to an arbitration service for resolution. Thereafter an action may be instituted at law or in equity to enforce the terms hereof.

25. Non-Discrimination. Contractor and its Subcontractors shall comply with provisions of the Fair Employment and Housing Act and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7258.0 et seq.) by not unlawfully discriminating against any employee or applicant for employment because of the following: race, religion, color, national origin, ancestry, disability, medical condition, marital status, age (over 40) or sex. During the performance of this Contract, the Contractor assures that no otherwise qualified person shall be excluded from participation or employment, denied program benefits, or be subjected to discrimination based on race, color, national origin, sex, age, or handicap, under any program or activity funded by this Contract, as required by Title VI of the Civil Rights Act of 1964, Title I of the Housing and Community Development Act of 1974, as amended, and the Age Discrimination Act of 1975, and all implementing regulations. All Contractors and Subcontractors are required to comply with Section 504 of the Federal Rehabilitation Act of 1973 that prohibits discrimination against qualified individuals with disabilities. Individuals with disabilities are defined as persons with a physical or mental impairment which substantially limits one or more major life activities. Refer to The Federal Rehabilitation Act of 1973 for a list of qualified individuals.

26. Contract Work Hours and Safety Standards Act. All Contractors and Subcontractors who are awarded contracts in excess of $2,000 shall comply with the requirements of the Contract Work Hours Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (20 CFR Part 5) which requires that workers receive "overtime" compensation at a rate of one and one-half times their regular hourly wage after they have worked eight hours in one day or 40 hours in one week.

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27. Liquidated Damages. In the event Contractor fails to complete the project pursuant to this contract on or before the Final Completion Date (together with permissible delays), Contractor shall pay to Owner, as liquidated damages and not as a penalty, the sum of $ 100.00 per day for each day that Contractor is in default which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation to Owner for the foreseeable losses that may result from such delay in completion and due to the difficulty which would otherwise occur in establishing actual damages resulting from such delays in completion.

28. Notices. Any notices, requests or approvals given under this Contract may be personally delivered or deposited with the United States Postal Services for mailing, postage prepaid, registered or certified mail, return receipt requested to the following addresses:

To Owner(s): H24-05 To Town: Town of Apple Valley
H24-05 14955 Dale Evans Parkway
Apple Valley, CA 92307 Apple Valley, CA 92307
Attn: Silvia Urenda
To
Contractor:

J. Allison Construction
14133 Americana St.

Victorville, CA 92392

29. Modifications. No modification, rescission, waiver, release or amendment or any provision of this contract shall be made except by a written contract executed by both Owner or Contractor, and approved by the Town of Apple Valley Community Development Staff, or designee.

30. Contractor and Owner Understanding. Contractor and Owner hereby acknowledge that they have read this contract and further acknowledge that time has been allowed for them to consult an attorney of their choosing. Owner and Contractor acknowledge that this Agreement affects their legal rights and that they have read and understand its provisions. The Owner and Contractor agree that they are the sole Parties to this Contract and are solely responsible for its performance. The Parties agree that neither the Town nor its agents, officers or employees assume any liability or responsibility whatsoever arising out of this Contract.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three (3) original copies on the day and year first above written (Copy to Owner, Copy to Contractor, Copy to Program Manager). "CONTRACTOR"
State of California Contractor's License Number: #B302944 Contractor's Business Phone Number: 760-559-9784
By:

John Allison-Owner
J. Allison Construction

TOWN OF APPLE VALLEY OWNER
By: By:

Scot Nassif, Mayor Owner’s Signature:

By:

Owner’s Signature:

ATTEST:

La Vonda M. Pearson, Town Clerk
APPROVED AS TO CONTENT:

Douglas B. Robertson, Town Manager
APPROVED AS TO FORM:

BEST BEST & KRIEGER LLP
Thomas Rice, Town Attorney

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: ACCEPTANCE OF WORK FOR THE CURED IN PLACE MANHOLE

LINING PROJECT
From: Douglas Robertson, Town Manager
Submitted by: Jabez Vargas, Public Works Manager
Public Works Division
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
A. Accept the work completed by Sancon Technologies, Inc. as part of the Cured in Place Manhole Lining Project for a total contract cost of $59,200.00.

B. Direct the Town Clerk to file the Notice of Completion for the contracted work.

C. Direct the Finance Department to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.

BACKGROUND
The project consisted of rehabilitating three (3) existing sewer manholes with the installation of cured in place lining. The manholes are located adjacent to the Mojave River and the lining will significantly reduce inflow and infiltration into the Town’s sewer system from the surrounding area and groundwater.

On May 14, 2024, a contract was awarded to Sancon Technologies, Inc., for this project.

ANALYSIS
The work was completed on July 30, 2024. Public Works, Wastewater Division staff inspected this work and deemed it complete and acceptable.

FISCAL IMPACT
Funding for this project has been appropriated in the adopted FY 2023-24 budget under Wastewater account code 50105032.710220.

ATTACHMENTS
A. Notice of Completion

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: ACCEPTANCE OF WORK FOR THE MULTI-PARK BACKSTOP

PROJECT

From: Douglas Robertson, Town Manager
Submitted by: Debbie Rivera, Parks & Recreation Manager Parks and Recreation Department
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
A. Accept the work complete by Dantin Enterprises, Inc., DBA All American Fence Erectors as part of the Multi-Park Backstop Project for a total contract cost not to exceed $197,120.00
B. Direct the Town Clerk to file the Notice of Completion for the contract work.

C. Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.

BACKGROUND
The Project generally consisted of providing the necessary labor, equipment, and materials to remove and replace the current baseball backstops at various park locations including James A. Woody Park, Mendel Park, Norm Schmidt Park, Sycamore Rocks Park, and Thunderbird Park.

ANALYSIS
Parks and Recreation staff inspected the project area and deemed the work to be complete and acceptable.

FISCAL IMPACT
Funding for this project has been appropriated in the adopted FY 2023-24 budget and was awarded on June 25, 2024. The total project cost is $179,200.00

ATTACHMENTS
A. Notice of Completion

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: FEE WAIVER FOR THE CHURCH FOR WHOSOEVER

From: Douglas Robertson, Town Manager
Submitted by: Debbie Rivera, Parks and Recreation Manager Parks and Recreation Department
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $252.00.

SUMMARY
The Church for Whosoever is requesting use of James Woody’s shade structure and auditorium on September 21, 2024, in order to provide food, clothing, haircuts, bikes and Bibles to the community. The organization will still be required to provide a Certificate of Insurance, Security Deposit, and submit a completed Facility Use Agreement for approval through the Park & Recreation Department.

BACKGROUND
On 8-14-01, the Town Council adopted a policy stating fees can be administratively waived for a local public agency, a utility company or service district, or a similar entity providing an essential service to the general community, whereas non-profit requests for fee waivers must go before the Town Council for consideration.

FISCAL IMPACT
Although there is not an ongoing demand that is displaced with the request on this particular day, the waiving of these fees will result in the loss of potential revenue in the amount of $252.00.

ATTACHMENTS
A. Fee Waiver request from The Church for Whosoever.

Town Council Agenda Report
Date: September 10, 2024
To: Honorable Mayor and Town Council
Subject: ADOPT RESOLUTION NO. 2024-28 APPROVING FY 2024-25

STATEMENT OF INVESTMENT POLICY AND DELEGATING THE

INVESTMENT ACTICITIES TO THE TOWN TREASURER

From: Douglas Robertson, Town Manager
Submitted by: Emad Gewaily, Director of Finance
Finance Department
Budgeted Item: Yes No N/A

RECOMMENDED ACTION
Adopt Resolution No. 2024-28 approving the Statement of Investment Policy for Fiscal Year 2024-25 and delegating the investment activities to the Town Treasurer.

BACKGROUND
The California Government Code Section 53646 requires the Town Treasurer to submit a “Statement of Investment Policy” to the legislative body each fiscal year. Effective January 1, 1996, this Code Section was reinstated and requires annual adoption of the policy statement. This Investment Policy has been designed and developed according to the specific needs of the Town of Apple Valley and complies with the California Government Code, guidelines recommended by the California Municipal Treasurer’s Association (CMTA) and guidelines recommended by the Association of Public Treasurers of the United States and Canada (APTUS&C).

Pursuant to the Government Code, the Town Treasurer has the responsibility to submit a quarterly Treasurer’s Report to the Town Council regarding the status of receipts, disbursements, cash balances by fund and investment of cash balances within thirty (30) days following the end of the quarter covered by the report.

The Finance Department updates cash flow spreadsheets, reviews revenue projections and performs investment functions on a daily basis. The Finance Department analyzes the cash flow requirements of the Town each morning. Idle funds are invested daily to

effectively maximize the Town’s investment earnings within the parameters outlined in the Town’s adopted Investment Policy.

The most important statutory duty of the Town Treasurer is set forth in California Government Code Section 41001 which provides that the “Treasurer shall receive and safely keep all money coming into the Treasury.” In light of these statutory responsibilities, the California Municipal Treasurer’s Association has established the following guidelines to prudent investment strategy for local treasurers to follow:

Legal Investment Authority: Temporary idle monies are to be invested in accordance with state and local statutes and in compliance with California Government Code Sections 53600 et. seq.
•Safety: It is the primary duty and responsibility of the Treasurer to protect, preserve, and maintain intact cash and investments placed in trust with the Treasurer on behalf of the citizens of the Town of Apple Valley.
•Liquidity: An adequate percentage of the portfolio should be maintained in liquid shortterm securities, which can be converted to cash if necessary, to meet disbursement requirements.
•Yield: The Treasurer shall obtain the highest possible yield within the parameters of the Town’s authorized investments, provided the criteria for safety and liquidity have been met.

ANALYSIS
The 2024-25 Investment Policy that is presented for adoption today has no change from the prior fiscal year Investment Policy.

Whenever revisions to the Investment Policy are considered, the proposed revisions are reviewed and discussed by Finance Department staff to ensure compliance with stated investment objectives, the Town’s adopted Investment Policy and State law.

FISCAL IMPACT
No fiscal impact.

ATTACHMENTS
This is for attachments, if your report does not have attachments then delete this heading.

If you do have attachments please number them:

A. Resolution No. 2024-28
B. 2024-25 Proposed Statement of Investment Policy
C. Glossary

RESOLUTION NO. 2024-28

A RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF APPLE VALLEY, CALIFORNIA,

ADOPTING THE TOWN OF APPLE VALLEY

INVESTMENT POLICY

THE TOWN COUNCIL OF THE TOWN OF APPLE VALLEY DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, in accordance with Section 53607 of the Government Code of the State of California, the Town Treasurer is hereby authorized (a) to invest such portion of any sinking fund of, or idle money in, the Town Treasury, not required for the immediate necessities of the Town as is deemed wise or expedient, in securities in which this Council is authorized to invest such sums by the provisions of State Government Code Section 53601 and Section 53635, limited by the Town’s Investment Policy; and (b) to sell, or exchange for other eligible securities, and reinvest the proceeds of the securities purchased. The Town Treasurer shall make a monthly report of such transactions to this Council.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Apple Valley has adopted the 2024-25 Statement of Investment Policy as set forth in the attached document. The Town Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon be in full force and effect.

APPROVED AND ADOPTED by the Town Council of the Town of Apple Valley, this 10th day of September 2024.

Scott Nassif, Mayor
ATTEST:

La Vonda M-Pearson, Town Clerk

TOWN OF APPLE VALLEY

STATEMENT OF INVESTMENT POLICY
2024-25
I.GENERAL INTRODUCTION
Under the laws of the State of California, it is the responsibility of the Town Treasurer, at the direction of the Town Council, to secure and protect the public funds of the Town, and to establish proper safeguards, controls, and procedures to maintain these funds in a lawful, rational and auspicious manner. Said maintenance shall include the prudent and secure investment of those funds that are deemed temporarily excess, in a manner anticipated to provide additional benefit to the people of the Town of Apple Valley.

This Statement of Investment Policy will be provided annually for the review and approval of the Town Council in an open public meeting. It will be provided to securities dealers, banks, and brokers currently approved for conducting investment transactions with the Town Treasurer’s office in the ongoing effort to manage the excess cash portfolio; to other affected persons or entities; and to any member of the electorate wishing to review this document upon request. The Treasurer reserves the right to provide these documents on a cost basis.

II. SCOPE
This Statement of Investment Policy pertains to those temporarily surplus funds under the control of the Treasurer, designated for the daily ongoing operations of the Town; and concerns the deposit, maintenance, safekeeping, and preservation of all such funds, and the investments made with these funds. This Policy does not apply to pension trust funds, deferred compensation funds, and certain other trust or non-operating funds.

III. PURPOSE
The purpose of this Statement of Investment Policy is to provide the Town Council, and those involved in servicing the investment requirements of the Town, and any other interested party, a clear understanding of the regulations and internal guidelines that will be observed in maintaining and investing those pooled funds deemed temporarily excess.

This statement is intended to provide guidelines for the prudent investment of the Town's temporary idle cash and outline the procedures for maximizing the efficiency of the Town's cash management system. The ultimate goal is to enhance the economic status of the Town while safeguarding its assets.

IV. OBJECTIVE
The Town's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the Town to invest funds to the fullest extent possible. The Town attempts to obtain the highest yield possible only after the criteria established for safety and liquidity have been met.

The Town of Apple Valley operates its pooled idle cash investments with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. This affords the Town a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California Government Code Section 53600 et seq. and the general laws of the Town of Apple Valley.

The Town of Apple Valley strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the Town Treasurer or his/her designee.

Criteria for selecting investments and the order of priority are:

1. Safety: The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The Town only operates in those investments that are considered very safe.

2. Liquidity: This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest.

3. Yield: Yield is the potential dollar earnings an investment can provide, and sometimes is referred to as the rate of return.

4. Safekeeping: Securities purchased shall be held in third party safekeeping in the Trust Department of a financial institution, in the Town's name and control. The account established shall be protected from seizure by creditors should the financial institution holding the Town's securities file for bankruptcy protection. The basic premise underlying the Town's investment philosophy is and continues to be, to ensure that surplus funds are always safe and available when needed.

V. DELEGATION OF INVESTMENT AUTHORITY
Authority to manage the Town of Apple Valley's investment program is derived from Town of Apple Valley Council Resolution No. 2024-28 Management responsibility for the investment program is hereby delegated for Fiscal Year 2024-25 to the Town Treasurer or his/her designee, who shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts, and collateral/ depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Town Treasurer or his/her designee. The Town Treasurer or his/her designee shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.

VI. STANDARD OF PRUDENCE
The Treasurer shall perform the investment function in conjunction with the “Prudent Person Rule.” This rule states, in principle that whenever investing property for the benefit of others, a trustee shall exercise the judgment and care, under circumstances then prevailing that persons of prudence, discretion, and intelligence, would exercise in the management of their own affairs not in regards to speculation, but in regard to the permanent disposition of their funds, considering the probability of safety of, as well as the probable income from their capital. The Treasurer and his designees are considered to have a fiduciary, trustee, relationship with the public for the public funds and all investment decisions will be made in a manner sustaining this responsibility.

VII. AUTHORIZED INVESTMENTS
The California Government Code allows the Town to invest in the following media:

Securities of the U.S. Government, or its government sponsored agencies Small Business Administration loans
Certificates of deposit, placed with commercial banks and savings and loan companies Negotiable certificates of deposit
Bankers’ acceptances
Commercial paper
Corporate notes and bonds, including medium term notes
State of California Local Agency Investment Fund
Repurchase agreements
Reverse repurchase agreements
Passbook savings account demand deposits
County Treasurer demand deposits
Asset-backed and mortgage-backed securities
Money market mutual funds
As a matter of practice, however, the Town of Apple Valley generally limits its investments to the following vehicles:

U.S. Treasury Bills - Issued weekly with maturity dates up to one year. They are issued and traded on a discount basis with interest figured on a 360-day basis, actual number of days. They are issued in amounts of $10,000 and up, in multiples of $5,000. They are a highly liquid security.

U.S. Treasury Notes - Initially issued with two- to ten-year maturities. They are actively traded in a large secondary market and are very liquid. The Treasury may issue Note issues with a minimum of $1,000; however, the average minimum is $5,000.

Agency/Government Sponsored Enterprise Issues - Guaranteed directly or indirectly by the United States Government. All agency/GSE obligations qualify as legal investments and are acceptable as security for public deposits.

These securities usually provide higher yields than U.S. Treasury securities with generally all of the same advantages in terms of safety and liquidity. Examples include:

FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. These securities are usually issued monthly in minimum denominations of $3,000 with a nine-month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis.

FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid.

FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis.

FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage-lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis.

FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi-annual coupons. Interest is computed on a 360-day, 30-day month basis.

FHLMCs (Federal Home Loan Mortgage Corporation) - A government-sponsored enterprise established to develop the secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Interest is paid semi-annually and is calculated on a 360-day, 30-day month basis.

Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), and Tennessee Valley Authority notes (TVAs).

As a matter of practice, the Town does not invest in these issues as they do not suit our purposes as well as other investment opportunities available.

The Town limits its investments to no more than 60% of its surplus funds in any one Federal Agency.

Bankers’ Acceptances - Short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at its maturity. An acceptance is a high-grade negotiable instrument. Bankers Acceptances can be purchased in various denominations for 30, 60, or 90 days, but no longer than -180 days.

The interest is calculated on a 360-day discount basis similar to Treasury Bills. Local agencies may not invest more than 40% of their surplus funds in bankers’ acceptances or more than 10% of the agency’s surplus funds in bankers’ acceptances of any one commercial bank.

Certificates of Deposit - Time deposits of a bank or savings and loan. They are purchased in various denominations with maturities ranging from 30 to 360 days. The interest is calculated on a 360-day, actual-day month basis and is payable monthly.

Negotiable Certificates of Deposit - Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. The primary market issuance is in multiples of $1,000,000; the secondary market usually trades in denominations of $500,000, although smaller lots are occasionally available. As a matter of practice, only the ten largest U.S. banks where there is a secondary market established for continued liquidity are considered for investment. The Town’s total investment in negotiable certificates of deposit may not exceed 30% of surplus funds.

Commercial Paper - Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing.

The Town is permitted by State law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided for by a nationally recognized statistical-rating organization (NRSRO).

Eligible paper is further limited to issuing corporations that are organized and operating within the United States and having total assets in excess of five hundred million dollars ($500,000,000) and having an “A” or higher rating for the issuer’s debt other than commercial paper as rated by an NRSRO. Commercial Paper issued by an Issuer that has a rating of “A” on their debt other than commercial paper but are on credit watch for a possible downgrade by an NRSRO shall not be considered for investment purposes.

Purchases of eligible commercial paper may not exceed 270 days maturity nor represent more than 10% of the outstanding paper of an issuing corporation. Purchases of commercial paper may not exceed 25 percent of the portfolio.

Medium Term Corporate Notes - Unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium term corporate notes can be defined as extended maturity commercial paper.

Local agencies are restricted by the Government Code to investments in corporations rated in the top three note categories by Moody's Investors Service, Inc., and/or Standard and Poor's Corporation. For medium-term notes, eligible purchases consist of instruments that have a rating of "A" or better by both Moody's Investors Service, Inc., and Standard and Poor's Corporation. Corporate Notes issued by an issuer that has a rating of “A” but are on credit watch for a possible downgrade by a nationally recognized rating agency shall not be considered for investment purposes. If the security's credit rating falls below an "A" rating by one of these agencies, then awareness is heightened, and the security monitored closely to determine if credit risk has been significantly increased. If a security falls below an "A" rating by both rating agencies, then the Town Treasurer or his/her designee will evaluate the need to sell the security prior to maturity.

Further restrictions on the purchase of medium-term corporate notes are a maximum term of five years to maturity and total investments in medium-term corporate notes may not exceed 30% of the local agency's surplus funds or 5% in any one issuer name.

Repurchase Agreements - A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S.

Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repurchase agreement. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. The term of a repurchase agreement may not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Repurchase Agreements can only be executed with financial institutions or broker/dealers that have signed a Master Repurchase Agreement with the Town.

Reverse Repurchase Agreements - A reverse repurchase agreement is the opposite of a repurchase agreement. The Town loans a security to a bank in exchange for cash. The Town agrees to pay off the loan with interest on a future date. As this type of investment actually involves a loan arrangement, the Town may not invest more than 10% of its surplus funds in reverse repurchase agreements and must always match its maturities to the reinvestment. Reverse repurchase agreements may be utilized only when either of the following conditions are met:

1. The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994.

2. The security:
a. to be sold has been owned and fully paid for a minimum of 30 days prior to sale; and
b. total of all reverse repurchase agreements owned does not exceed 10 percent of the base value of the portfolio; and
c. agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security.

LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $40,000,000 for any agency. The Town is restricted to a maximum of fifteen transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed onequarter of one percent of the earnings. California Government Code §16429.3 states, in part:
"money placed with the State Treasurer for deposit in the Local Agency Investment Fund by cities, counties, or special districts shall not be subject to impoundment or seizure by any state official or state agency." Money Market Mutual Funds - Shares of beneficial interest issued by diversified management companies. To be eligible for investment, shares must:

1. attain the highest rating provided by Moody's Investors Service, Inc., which is currently "Aaa," and/or Standard and Poor's Corporation, which is currently "AAA;" and,

2. the investment adviser managing the shares must be registered with the Securities and Exchange Commission with not less than five years’ experience investing in instruments authorized under California Government Code §53601 subdivisions (a) to (m) inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000); and,

3. the purchase price of shares shall not include any commission that these companies may charge; and,

4. investment in shares shall not exceed 20 percent of surplus funds.

However, no more than 10 percent of the Town’s surplus funds may be invested in shares of beneficial interest of any one mutual fund. Furthermore, any investment in a money market mutual fund must comply with other self-imposed restrictions as specified in this Investment Policy.

Asset-Backed and Mortgage-Backed Security - Bonds backed by payments from receivables/mortgages having a maximum of five years maturity. These securities must have an "AA" or better rating by Moody's Investors Services, Inc., and/or Standard and Poor's Corporation. No more than 20% of the Town's surplus money may be invested in these securities.

VIII. INVESTMENT OF BOND PROCEEDS
When investing proceeds from the issuance of bonds, the Town of Apple Valley will follow this Investment Policy when determining allowable investments. Should the trust agreement of a particular bond issue be more restrictive than the Town's policy on permitted investments, then the trust agreement will take precedence.

IX. TOWN CONSTRAINTS
The Town Treasurer or his/her designee will evaluate local banks and savings institutions and may invest idle cash funds with such institutions when the criteria for prudent investment previously stated are met. The Town operates its investment pool according to State and self-imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures or options. Any investment extending beyond a five-year period requires prior Town Council approval. Additionally, a minimum of 20% of the outstanding investments must mature within a one-year time period.

X. SAFEKEEPING AND COLLATERALIZATION
All security transactions, including collateral for repurchase agreements, entered into by the Town shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third-party custodian designated by the Town Treasurer or his/her designee.

Collateralization will be required on two types of investments: certificates of deposit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required.

Surplus funds must be deposited in State or national banks, State or Federal savings and loan associations, or State or Federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid-up capital and surplus.

The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits. State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. A third class of collateral is 105% in the form of a letter of credit drawn on the Federal Home Loan Bank.

The Town Treasurer or his/her designee may waive security for that portion of a deposit, which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is

federally insured. Deposits in excess of $100,000 are collateralized as previously indicated.

XI. DERIVATIVE INVESTMENTS
A derivative is a generic term often used to categorize a wide variety of financial instruments whose value "depends on" or is "derived from" the value of an underlying asset, reference rate, or index.

Investments in derivative instruments are limited to debt securities that have periodic increases, or step-up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities, which contain a callable feature are also allowable, but must comply with other restrictions as specified in this Investment Policy.

Investments purchased after June 19, 1995, in derivative instruments known as "inverse floaters," "dual index," or "stepped inverse" securities that produce higher than market yields at purchase date (when interest rates are low), but have the possibility of producing low or no coupon rates as market interest rates rise through the life of the instrument are not allowable. Furthermore, investments in range notes or interest-only strips that are derived from a pool of mortgages are not allowable. However, debt securities that have a floor or a built-in feature that prevents the instrument from potentially returning no yield are allowable.

XII. POLICY COMPLIANCE REGULATIONS
Should the portfolio, for any reason, fall out of compliance with this Investment Policy, immediate liquidation of securities in order to bring the portfolio back into compliance is not required. However, the Treasurer must take action to bring the portfolio into compliance within 12 months from the date the portfolio was determined to be in noncompliance with the provisions of this Investment Policy. Additionally, adequate disclosure as to all instances of noncompliance, and the efforts undertaken to bring the portfolio into compliance, must be made on the monthly Treasurer’s Report.

XIII. REPORTING
Under provisions of Section 53646 of the California Government Code, the Treasurer or his/her designee shall render a quarterly investment report to the Town Council, the Town Manager, and the Town Attorney within 30 days following the end of the quarter covered by the report. However, as a matter of practice, a monthly report shall be submitted listing the type of investments, institution, date of maturity, par value, amount of deposit, rate of interest, current market value for all securities, and such other data as may be required by the Town Council on a monthly basis.

XIV. QUALIFIED DEALERS
The Town of Apple Valley shall transact business only with banks, savings and loans, and registered investment securities dealers. The Town will limit the number of broker/dealers authorized to do business with the Town to no more than one (1) broker/dealer for every $10,000,000 of portfolio size. Each authorized broker/dealer shall be required to annually file a signed certification with the Town Treasurer certifying that

they have read and understand the Town’s most recently adopted investment policy. The Town Treasurer or his/her designee will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved broker/dealers who are authorized to provide investment services in the State of California. These may include "primary" and "regional" broker/dealers with offices located in the State of California. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must be approved by and supply the Town Treasurer or his/her designee with a completed broker/dealer questionnaire.

An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the (entity) invests.

XV. POLICY REVIEW
This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends.

Should conditions change or legislation become effective that behooves subsequent changes or a liberalization of terms within the policy during the next fiscal year, the revised policy will be submitted to Council for adoption of the recommended action.

TOWN OF APPLE VALLEY

INVESTMENT GUIDELINES AND STRATEGY
I. Guidelines - Guidelines are established to direct and control activities in such a manner that previously established goals are achieved.

II. Investment Transaction - Every investment transaction must be authorized and reviewed by the Treasurer or his/her designee.

III. Pooled Cash - Whenever practical, local agency cash is consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated quarterly according to month-end cash and investment balances for each fund.

IV. Competitive Bids - Purchase and sales of securities are made on the basis of competitive offers and bids when practical.

V. Cash Forecast - The cash flow for the Town is analyzed with the receipt of revenues and maturity of investments scheduled so that adequate cash will be available to meet disbursement requirements.

VI. Investment Limitations - Security purchases and holdings are maintained within statutory limits imposed by the California Government Code. Current limits are:

Bankers Acceptances 40% Section 53601(f)
Commercial Paper 25% Section 53601(g)
Negotiable Certificates of Deposit 30% Section 53601(h) Reverse Repurchase Agreements 20% Section 53601(i)
Medium Term Notes 30% Section 53601(j)
Money Market Mutual Funds 20% Section 53601(k)
Asset-Backed/Mortgage-Backed Securities 20% Section 53601(n) Federal Agency restriction 60% per Agency Section VI of Policy Local Agency Investment Fund $40,000,000 per Section VI of Policy Portfolio Maturing within one year 20% per Section IX of Policy VII. Liquidity - The marketability of a security is considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demands.

VIII. Diversification - The portfolio should consist of a mix of various types of securities, issuers, and maturities.

IX. Evaluate Certificates of Deposit –
(a) Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $100,000, approved collateral at full market value shall be required. (California Government Code Section 53652 and/or 53651(m) and 53651.2(a)(1).

TOWN OF APPLE VALLEY

INVESTMENT GUIDELINES AND STRATEGY
(Continued)
(b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer, as these deposits are uninsured and uncollateralized promissory notes.

X. Strategy - Strategy refers to the ability to manage financial resources in the most advantageous manner.

XI. Economic Forecasts - Economic Forecasts are obtained periodically from economists and financial experts through bankers and brokers to assist the Treasurer or his/her designee with the formulation of an investment strategy for the local agency.

XII. Implementing Investment Strategy - Investment transactions are executed which conform with anticipated interest rate trends and the current investment strategy plan.

XIII. Rapport - A close working relationship is maintained with large vendors of the city.

The objective is to pinpoint when large disbursements will clear the city's bank account. It is essential for good cash control that such large expenditures be anticipated, estimated as to dollar amount, and communicated to the Treasurer or his/her designee for liquidity planning purposes.

XIV. Preserve Portfolio Value - Field standards are developed in order to maintain earnings near the market and to preserve the value of the portfolio.

TOWN OF APPLE VALLEY

INVESTMENT PROCEDURES

INTERNAL CONTROL - GUIDELINES

OBJECTIVES OF INTERNAL CONTROL
Internal control is the plan of organization and all the related systems established by the management's objective of ensuring, as far as practicable:

1. The orderly and efficient conduct of its business, including adherence to management policies.

2. The safeguarding of assets.

3. The prevention or detection of errors and fraud.

4. The accuracy and completeness of the accounting records.

5. The timely preparation of reliable financial information.

LIMITATIONS OF INTERNAL CONTROL
No internal control system, however elaborate, can by itself guarantee the achievement of management's objectives. Internal control can provide only reasonable assurance that the objectives are met, because of its inherent limitations, including:

1. Management's usual requirement that a control be cost-effective.

2. The direction of most controls at recurring, rather than unusual, types of transactions.

3. Human error due to misunderstanding, carelessness, fatigue, or distraction.

4. Potential for collusion that circumvents controls dependent on the segregation of functions.

5. Potential for a person responsible for exercising control abusing that responsibility; a responsible staff member could be in a position to override controls which management has set up.

ELEMENTS OF INTERNAL CONTROL
Elements of a system of internal control are the means by which an organization can satisfy the objectives of internal control. These elements are:

1. ORGANIZATION
Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood.

2. PERSONNEL
Personnel should have capabilities commensurate with their responsibilities.

Personnel selection and training policies together with the quality and quantity of supervision are thus important.

TOWN OF APPLE VALLEY

INVESTMENT PROCEDURES

INTERNAL CONTROL - GUIDELINES
(Continued)

3. SEGREGATION OF FUNCTIONS
Segregation of incompatible functions reduces the risk that a person is in a position both to perpetrate and conceal errors or fraud in the normal course of duty. If two parts of a transaction are handled by different people, collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, custody of assets, and performing reconciliations.

4. AUTHORIZATION
All transactions should be authorized by an appropriate responsible individual. The responsibilities and limits of authorization should be clearly delineated. The individual or group authorizing a specific transaction or granting general authority for transactions should be in a position commensurate with the nature and significance of the transactions. Delegation of authority to authorize transactions should be handled very carefully.

5. CONTROLS OVER AN ACCOUNTING SYSTEM
Controls over an accounting system include the procedures, both manual and computerized, carried out independently to ascertain that transactions are complete, valid, authorized, and properly recorded.

TOWN OF APPLE VALLEY

CASH CONTROLS

PROCEDURES PERFORMED BY EXTERNAL AUDITORS WITH RESPECT TO CASH

RECEIPTS
A. Town procedures and controls are reviewed. Some of the system strengths are:

1. Receipts are controlled upon receipt by proper registration devices.

2. Receipts are reconciled on a daily basis.

3. Amounts are deposited intact.

4. All bank accounts are authorized by resolution.

5. Cash counts are done by two or more individuals.

6. Bank reconciliations are reviewed.

7. Prompt posting of cash receipt entries in books.

8. Receipt forms are pre-numbered, accounted for, and physically secured.

9. Proper approval required for write-offs of customer accounts.

10. Checks are restrictively endorsed upon receipt or when run through cash register.

11. Adequate physical security over cash.

12. Individuals that handle cash do not post to customer account records or process billing statements.

13. Adequate supervision of Finance Department operations.

B. Significant revenues are confirmed directly with payer and compared with Town accounting records to make sure amounts are recorded properly.

C. Cash balances are substantiated by confirming all account balances recorded in the accounting records. Bank reconciliations are reviewed for propriety and recalculated by the auditor. All significant reconciling items on bank reconciliations are verified as valid reconciling items by proving to subsequent bank statements.

TOWN OF APPLE VALLEY

SEGREGATION OF RESPONSIBILITIES OF

THE TREASURY FUNCTIONS
Function

1. Authorization of investment
transactions:

Formal investment policy should be:
* Prepared by
* Submitted to
Investment transactions
should be approved by:

2. Execution of investment transactions

3. Investment transactions approved for
compliance with Investment policy
and/or State law.

4. Timely recording of investment
transactions:

Recording of investment
Transactions in the
Treasurer’s records.

Recording of investment transactions in
the accounting records

5. Verification of investment, Finance
Manager i.e., match broker confirmation to Treasurer's records

6. Safeguarding of assets and records:

Reconciliation of Treasurer's records
to the accounting records
Reconciliation of Treasurer's records to
bank statements and safekeeping
records
Responsibility
Town Treasurer
Town Council
Town Treasurer
Treasure/Finance Manager
Treasurer/Finance Manager
Senior Accountant/Accountant
Senior Accountant/Accountant
Finance Manager
Senior Accountant/Accountant
Senior Accountant/Accountant

TOWN OF APPLE VALLEY

SEGREGATION OF RESPONSIBILITIES

OF THE TREASURY FUNCTIONS
(Continued)
Function

6. Safeguarding of Assets and Records
(continued):

Annual review of:
(a) financial institution's financial
condition,
(b) safety, liquidity, and potential
yields of investment instruments.

7. No less than an annual review of
investment portfolio as prepared by
Treasurer including:
• Investment types
• Purchase Price
• Par values
• Market values
• Maturity dates
• Investment yields
• Conformance to stated investment
policy
• Safekeeping reports
Responsibility
Finance Manager with Treasurer's
approval
External Independent Auditors
The segregation of responsibilities of the Treasury functions as noted herein are intended to enhance the Town’s internal controls over cash handling procedures. It should be noted that from time to time, due to the limited size of the Finance department staff, segregation of responsibilities as outlined herein may not be followed in order to fulfill the business needs of the organization.

2024-25 INVESTMENT POLICY

GLOSSARY
AGENCIES: Federal agency securities and/or government-sponsored enterprises.

ASKED: The price at which securities are offered.

BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID: The price offered by a buyer of securities. See Offer.

BROKER: A broker brings buyers and sellers together for a commission.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report for the Town of Apple Valley. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.

DEBENTURE: A bond secured only by the general credit of the issuer.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities.

Delivery versus receipt is delivery of securities with an exchange of signed receipt for the securities.

DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a

leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e. g., U. S. Treasury Bills.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S & L’s, small business firms, students, farmers, farm cooperatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D. C., 12 regional banks and about 5,700 commercial banks that are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):
securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U. S. Government.

Ginnie Mae securities are backed by the FHA, VA or FmHa mortgages. The term “passthroughs” is often used to describe Ginnie Maes.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.

MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PORTFOLIO: Collection of securities held by an investor.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.

PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the do-called legal list. In other states, the trustee may invest in a security if it is one, which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this.

Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank reserves.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables for all types and descriptions are held in the bank’s vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES AND EXCHANGE COMMISION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15C3-1: See Uniform Net Capital Rule.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options (E.G., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure.

Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

TREASURY BILLS: A non-interest bearing discount security issued by the U. S. treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY BONDS: Long-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities of more than 10 years.

TREASURY NOTES: Medium-term coupon-bearing U. S. Treasury securities issued as direct obligations of the U. S. Government and having initial maturities from two to ten years.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.