Council - Regular Meeting - September 10, 2024
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Fergeson Calvary Chapel Apple Valley
2.2 Pledge of Allegiance
2.3 Presentations
2.3.1 Victor Valley Transit Authority Service Changes Coming to Apple Valley Chris Ackerman, Senior Manager/Public Information Officer
2.3.2 The 2024-2025 CDBG Subrecipient Presentation
Silvia Urenda, Housing and Community Development Supervisor
3. Public Comments
4. Councilmember Committee/Commission/Community Participation
1. Boards 2023-2024.pdf
Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting. Councilmembers may also make brief reports on their community participation. No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - September 24, 2024 - Council Chamber Regular Session at 6:30p.m
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1-6.10 as recommended.
6.1 APPROVAL OF MINUTES
1. Minutes - August 13, 2024.pdf
2. Post-Meeting Minutes - CC-RM_Aug13_2024 - English.pdf That the Town Council approve the subject minutes as part of the consent agenda.
6.2 AUGUST 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER SCHEDULES
1. August 2024 Commercial Warrants.pdf
2. August 2024 Commercial Warrants(1).pdf
3. August 2024 EFTs.pdf
4. August 2024 Wire Transfers.pdf
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 AUGUST 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE
1. August 2024 Payroll Warrants.pdf
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.
6.4 AWARD BEAR VALLEY ROAD INTERSECTION IMPROVEMENTS PROJECT
1. Award Bear Valley Rd Intersection Improvements.pdf
2. Section 400-Contract for Construction.pdf
3. Budget Amendment BV Intersection Imp.pdf
That the Town Council review and approve the bid documents for the Bear Valley Road Intersection Improvements Project; Award a contract to Crosstown Electrical & Data, Inc., for the Bear Valley Road Intersection Improvements Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $1,626,960.00 and a 10% contingency of $162,696, for a total amount not to exceed $1,789,656.00 Approve Budget Amendment dated August 20, 2024.
6.5 RATIFY AND APPROVE ECONOLITE CONTROL PRODUCTS, INC. SIGNAL CABINET PURCHASE
1. Approve Econolite Signal Cabinet Purchase.pdf
2. Cabinet Sole Source Letter.pdf
3. Econolite Cabinet.pdf
4. Econolite PO 20250019.pdf
Ratify Purchase Order 20250019 approving the purchase of an Econolite Control Products, Inc., Signal Cabinet for a total cost of $50,535.35 for use on the Bear Valley Road Intersection Improvements Project.
6.6 PURCHASE OF AUDIO VISUAL EXTENDED SERVICE CONTRACT FOR THE TOWN COUNCIL CHAMBERS, CONFERENCE CENTER, AND CIVIC CENTER CONFERENCE ROOMS
1. IT - Audio Visual System Extended Service Contract.pdf
2. Audio Visual System Extended Service Contract.pdf
That the Town Council approve and authorize the Town Manager or designee to execute the extended service contract with Matrix Audio Visual Designs, Inc., for an additional three (3) year term, in the amount not to exceed $60,000 annually on a form approved by the Town Attorney.
6.7 AWARD RESIDENTIAL REHABILITATION LOAN CONTRACT
1. Residential Rehabilitation Loan Program Contract Award H24-05.pdf
2. Construction Contract-H24-05.pdf
Award a contract to J. Allison Construction for the Residential Rehabilitation Loan Program, applicant H25-05 subject to “Approval as to Form” by the Town Attorney, and “Approval as to Content” by the Town Manager.
6.8 ACCEPTANCE OF WORK FOR THE CURED IN PLACE MANHOLE LINING PROJECT
1. Acceptance of Work for Cured in Place Manhole Lining Project.pdf
2. Notice of Completion - Cured in Place MH Lining.pdf
Accept the work completed by Sancon Technologies, Inc. as part of the Cured in Place Manhole Lining Project for a total contract cost of $59,200.00.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
Direct the Finance Department to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.9 ACCEPTANCE OF WORK FOR THE MULTI-PARK BACKSTOP PROJECT
1. Multi-Park Backstop Project.pdf
2. Notice of Completion_JW Backstop.pdf
Accept the work completed by Dantin Enterprises, Inc., DBA All American Fence Erectors as part of the Multi-Park Backstop Project for a total contract cost not to exceed $197,120.00.
Direct the Town Clerk to file the Notice of Completion for the contract work.
Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.10 FEE WAIVER FOR THE CHURCH FOR WHOSOEVER
1. Fee Waiver-Church for Whosever.pdf
2. The Church for Whosoever letter.pdf
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $252.00.
7. Public Hearings
8. Business of the Council
8.1 ADOPT RESOLUTION NO. 2024-28 APPROVING FY 2024-25 STATEMENT OF INVESTMENT POLICY AND DELEGATING THE INVESTMENT ACTIVITIES TO THE TOWN TREASURER
1. ADOPT RESOLUTION 2024-XX APPROVING FY2024-25 INVESTMENT POLICY AND DELEGATING THE INVESTMENT ACTICITIES TO TOWN TREASURER.pdf
2. 2024-2025 Investment Policy Resolution.pdf
3. 2024-2025 Proposed Statement of Investment Policy.pdf
4. 2024-25 Investment Policy Glossary.pdf
Adopt Resolution No. 2024-28 approving the Statement of Investment Policy for Fiscal Year 2024-25 and delegating the investment activities to the Town Treasurer.
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Recommended Motion:
None.
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.