APPLE VALLEY TOWN COUNCIL
AGENDA
Tuesday, October 8, 2024, 6:30 p.m.
Council Chamber
PLEASE SILENCE CELL PHONES UPON ENTERING THE CHAMBER
THIS MEETING IS BROADCAST LIVE AND VIEWABLE ON FRONTIER CHANNEL 29 OR CHARTER SPECTRUM CHANNEL 186 AND LIVE STREAMED ONLINE AT HTTPS://APPLEVALLEY.TV. THE TOWN OF APPLE VALLEY SUPPORTS PUBLIC COMMENTS FOR INDIVIDUALS NOT PHYSICALLY PRESENT AND WISHING TO MAKE PUBLIC COMMENTS.
PLEASE EMAIL YOUR COMMENT TO [email protected]. COMMENTS SHOULD BE SUBMITTED BY 12:00 P.M. ON THE MEETING DATE TO BE INCLUDED IN THE RECORD.
The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.
This is an agenda for the scheduled meeting of the Town of Apple Valley.
This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.
Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.
In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.
Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.
No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the Town Council/Redevelopment Agency or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3.
When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.
Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.
The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.
Pages
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Ed Carlson from First Assembly of God Apple Valley
2.2 Pledge of Allegiance
2.3 Presentations
Happy Trails Parade Awards Ceremony - PBID Representative.
3. Public Comments
4. Councilmember Committee/Commission/Community Participation 5 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - October 22, 2024 - Council Chamber Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1-6.8 as recommended.
6.1 APPROVAL OF MINUTES 7
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 SEPTEMBER 2024 COMMERCIAL WARRANTS AND WIRE
TRANSFER SCHEDULES
14 That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 SEPTEMBER 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE 28 That the Town Council received, ratify, and file the payroll/benefits warrants as presented.
6.4 AWARD CAPTAIN JOSEPH MCCONNELL JR., USAF PARK PROJECT 30 That the Town Council review and approve the bid documents for the Captain Joseph McConnell Jr., USAF Park Project; A.
Award a contract to Three Peaks Corporation, for the Captain Joseph McConnell Jr., USAF Park project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $6,811,604 and a 10% contingency of $681,160, for a total amount not to exceed $7,492,764
B.
C. Approve Budget for grant revenues and project appropriations.
6.5 APPROVE PURCHASE OF RESTROOM FOR CAPTAIN JOSEPH
MCCONNELL JR. USAF, PARK
37 That the Town Council approve and authorize the Town Manager or his designee to approve the price proposal and authorize a purchase order with Public Restroom Company for the purchase and installation of a prefabricated restroom and storage building in the amount not to exceed $497,700. The prefabricated restroom and storage building will be installed at the Captain Joseph McConnell Park Jr.,USAF (McConnell Park) Park.
6.6 FEE WAIVER NO DRUGS AMERICA 93
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $946.00.
6.7 DEDICATION OF ROAD EASEMENTS ON TOWN-OWNED
PROPERTY
95 That the Town Council dedicate road easements for public road and public utility purposes at the Town-owned Parcel, APN 0437-242-01, located at the southeast corner of Central Road and Standing Rock Avenue.
A.
Direct the Mayor to execute the Road Easement document on behalf of the Town of Apple Valley, for Central Road, Standing Rock Avenue, and Roxbury Road.
B.
6.8 APPROVE PURCHASE OF TASKMASTER GRINDER AT LIFT
STATION 3A-1
102
Approve purchase of a Taskmaster Grinder from Franklin Miller, Inc. in the amount of $70,862.
7. Public Hearings
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.
TOWN OF APPLE VALLEY
TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS
CITIZEN ADVISORY COMMITTEES
HISTORICAL ADVISORY COMMITTEE (HAC)
Council Member Cusack
Meets every 2nd Tuesday of each month at 9:00 a.m.,
(location may vary)
SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.
TRAFFIC ADVISORY COMMITTEE (TAC)
Mayor Nassif
As needed.
Town Council Chambers
TOWN PERSONNEL COMMITTEE
Mayor Nassif
Council Member Bishop
Meets as Needed
PARK AND RECREATION ADVISORY COMMITTEE
Mayor Nassif
Council Member Emick
AD HOC COMMITTEES
APPLE VALLEY ROAD AD HOC COMMITTEE
Mayor Nassif
VILLAGE MERCHANTS AD HOC COMMITTEE
Council Member Emick
SINGLE-FAMILY RESIDENTIAL DESIGN CRITERIA
AD-HOC COMMITTEE
Mayor Pro Tem Art Bishop
Council Member Kari Leon
AGENCY - BOARDS/COMMITTEES &
COMMISSIONS
CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY (CJPIA)
Mayor Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.
CAL CITIES/DESERT MOUNTAIN DIVISION (DMD)
Mayor Nassif- Voting Delegate
Mayor Pro-Tem Bishop – Alternate
Meets as needed, rotating cities.
MOJAVE DESERT AIR QUALITY MANAGEMENT
DISTRICT (MDAQMD)
Council Member Leon-– Delegate
Council Member Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville
MOJAVE DESERT AND MOUNTAIN RECYCLING
AUTHORITY
Council Member Cusack – Delegate
Mayor Pro-Tem Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville
SAN BERNARDINO COUNTY TRANSPORTATION
AUTHORITY (SBCTA)
Mayor Pro-Tem Bishop - Board Member
Council Member Cusack – Alternate
Meets 2
nd Wednesday of each month at 9:00 a.m.,
I10/I15 Corridor meets 2
nd Thursday at 10:00 a.m.
1170 West 3
rd St.
San Bernardino
SOLID WASTE ADVISORY TASK FORCE (SWAT)
Council Member Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.
Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland
VICTOR VALLEY ECONOMIC DEVELOPMENT
AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Council Member Emick – Commissioner
Mayor Pro-Tem Bishop – Alternate
Meets every 2nd Wednesday of each quarter at 5:00
p.m., SCLA
VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Council Member Emick – Representative
Council Member Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall
VICTOR VALLEY WASTE WATER RECLAMATION
AUTHORITY (VVWRA)
Mayor Nassif – Commissioner
Mayor Pro-Tem Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.
VVWRA Offices
GREATER HIGH DESERT CHAMBERS
GOVERNMENTAL RELATIONS COMMITTEE
Mayor Pro-Tem Bishop – Representative
Council Member Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES
From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Director of Government Services/Town Clerk Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.
SUMMARY:
A. Regular Meeting September 24, 2024
Apple Valley Town Council
MINUTES
September 24, 2024, 6:30 p.m.
Council Chamber
Members Present: Council Member Larry Cusack
Council Member Curt Emick
Council Member Kari Leon
Mayor Pro Tem Art Bishop
Mayor Scott Nassif
_____________________________________________________________________
1. Call to Order
Mayor Nassif called to order the regular session of the Apple Valley Town Council at 6:30 p.m.
2. Opening Ceremonies
2.1 Invocation
Pastor Billy Simpson from Spirit Life Church Apple Valley
2.2 Pledge of Allegiance
The Pledge of Allegiance was led by La Vonda M-Pearson, Director of Government Services.
2.3 Presentations
Employee of the Quarter - Third (3rd) Quarter - Sabrina Hoon, Recreation Supervisor
3. Public Comments
Amy (No Last Name Given), Apple Valley, spoke about the homeless encampment on the hill opposite the Apple Valley Golf Course which could pose a fire and health hazard.
Lisa Morak, Apple Valley, expressed concern about having her roads resurfaced.
Town Council Minutes September 24, 2024
2 4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
Council Member Cusack commented on committee meetings and events that he attended.
Council Member Emick commented on committee meetings and events that he attended.
Council Member Leon commented on committee meetings and events that she attended.
Mayor Pro Tem Bishop commented on committee meetings and events that he attended.
Mayor Nassif commented on committee meetings and events that he attended.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - October 8, 2024 - Council Chamber Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
Mayor Pro Tem Bishop asked, with the consensus of the Town Council to pull Agenda Item Number 6.2 from the Consent Calendar.
Motion by: Council Member Emick
Seconded by: Council Member Leon
To approve the Consent Calendar items numbered 6.1, 6.3 - 6.5 as recommended.
Yes (5): Council Member Cusack, Council Member Emick, Council Member Leon, Mayor Pro Tem Bishop, and Mayor Nassif
Carried (5 to 0)
Town Council Minutes September 24, 2024
3 6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.
6.3 APPROVAL OF TRANSFERRING A TOTAL OF $2,770.05 OF
UNCLAIMED MONIES TO THE TOWN'S FUNDS
Approve the transfer of unclaimed monies totaling $2,770.05 to the Town’s Funds.
6.4 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF APPLE
VALLEY AMENDING THE CLASSIFICATION AND SALARY PLAN FOR
THE TOWN OF APPLE VALLEY
Approve Resolution No. 2024-30, A Resolution of the Town Council of the Town of Apple Valley, California, amending the current Classification and Salary Plan.
6.5 APPROVAL OF RESOLUTION NO. 2024-31 OF THE TOWN COUNCIL
OF THE TOWN OF APPLE VALLEY, CALIFORNIA, AMENDING
RESOLUTION NO. 2022-36 AND APPROVING AN AMENDED
CONFLICT OF INTEREST CODE
That the Town Council adopt Resolution No. 2024-31 A Resolution of the Town Council of the Town of Apple Valley, California, Approving an Amended Conflict of Interest Code Pursuant to the Political Reform Act of 1974.
PULLED FROM CONSENT CALENDAR
6.2 FY 2026-30 CAPITAL PROJECT NEEDS ANALYSIS
A. Approve Fiscal Year 2025-26 through 2029-30 Capital Project Needs Analysis
B. Adopt Resolution No. 2024-29, Adopting the Measure I Five Year Capital Project Needs Analysis
Richard Pedersen, Town Engineer provided the staff report as filed with the Town Clerk's office.
Motion by: Mayor Pro Tem Bishop
Seconded by: Council Member Cusack
To approve Consent Item 6.2 as recommended
Town Council Minutes September 24, 2024
4 Yes (5): Council Member Cusack, Council Member Emick, Council Member Leon, Mayor Pro Tem Bishop, and Mayor Nassif
Carried (5 to 0)
7. Public Hearings
7.1 PY 2023-2024 CONSOLIDATED ANNUAL PERFORMANCE
EVALUATION REPORT (CAPER)
It is recommended that the Town Council:
A. Conduct a public hearing and accept public testimony on the Program Year (PY) 2023-2024 Consolidated Annual Performance Evaluation Report (CAPER).
B. Approve the PY 2023-2024 CAPER.
C. Authorize the Town Manager or his designee to submit the PY 2023-2024 CAPER to the U.S. Department of Housing and Urban Development (HUD), along with any public testimony and changes thereto as directed by the Town Council.
Mayor Nassif opened the public hearing at 7:28 p.m.
Silvia Urenda, Housing and Community Development Supervisor, presented the staff report as filed with the Town Clerks office.
Brief Discussion ensued regarding the block grant.
Mayor Nassif closed the Public Hearing at 7:31 p.m.
Motion by: Mayor Pro Tem Bishop
Seconded by: Council Member Emick
Motion to approve recommendation
A. Conduct a public hearing and accept public testimony on the Program Year (PY) 2023-2024 Consolidated Annual Performance Evaluation Report (CAPER).
B. Approve the PY 2023-2024 CAPER.
C. Authorize the Town Manager or his designee to submit the PY 2023-2024 CAPER to the U.S. Department of Housing and Urban Development (HUD), along with any public testimony and changes thereto as directed by the Town Council.
Town Council Minutes September 24, 2024
5 Yes (5): Council Member Cusack, Council Member Emick, Council Member Leon, Mayor Pro Tem Bishop, and Mayor Nassif
Carried (5 to 0)
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Motion by: Council Member Leon
Seconded by: Mayor Pro Tem Bishop
To Adjourn the regular meeting to move into Closed Session at 7:34 p.m. to discuss the following:
Carried
11.1 CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subsection (d) of Section 54956.9: one case.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Paragraph (1) of subdivision (d) of Government Code Section 54956.9
(1) Case No.: CIVDS1600180 – Town of Apple Valley vs. Apple Valley Ranchos Water Company Et Al.; and
(2) Town of Apple Valley vs. Apple Valley Ranchos Water Company, et al., Court of Appeal Case No. E078348.
Upon returning from Closed Session at 8:10 p.m. the Mayor announced that there was reportable action.
Thomas Rice, Town Attorney, reported that the Apple Valley Town Council has voted to initiate litigation against the owner of 19911 Highway 18, Apple Valley CA. Motion by Council Member Bishop, Seconded by Council Member Cusack,
Town Council Minutes September 24, 2024
6 Yes - Mayor Nassif, Mayor Pro Tem Bishop, Council Member Emick, Council Member Cusack, Council Member Leon.
No - None
Carried (5-0)
12. Adjournment
To adjourn the meeting in memory of Michael Brady of the Apple Valley Town Council at 8:16 p.m .
________________________
Mayor, Scott Nassif
___________________________
Assistant Town Clerk, Kiel Mangerino
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: SEPTEMBER 2024 COMMERCIAL WARRANTS AND WIRE
TRANSFER SCHEDULES
From: Douglas Robertson, Town Manager
Submitted by: Emad Gewaily, Director of Finance
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
BACKGROUND
Pursuant to the Town’s Municipal Code the attached demands were presented by the departments, audited by the Finance Department, and subsequent warrants/wire transfers were issued. All were found to be in conformity to Town policies and procedures, and funds were budgeted or available to pay said demands. The list of commercial warrants and wire transfers is now being presented to Council for approval.
SUMMARY
Commercial warrants were issued from September 1 through September 31, 2024, in the amount of $1,874,868.21 covering issued warrant #’s 170979 – 171284. Electronic Fund Transfers were issued September 1 through September 31, 2024, in the amount $1,210,761.03. Also, wire transfers were made from September 1 through September 31, 2024, in the amount of $0.
The claims and/or demands covered by the attached list of warrants and electronic transfers were reviewed as to the accuracy and availability of funds for payment thereof and said claims and/or demands are accurate, and the funds were available for payment thereof.
FISCAL IMPACT
306 Commercial Warrants were issued in the amount of $1,874,868.21 47 Electronic Fund Transfers were issued in the amount of $1,210,761.03 0 Wire Transfer payments were issued in the amount of $0
ATTACHMENTS
A. September Commerical Warrants
B. September Electronic Fund Transfers
Check # Date Vendor Description Check Total
170979 09/05/2024 Trash Refund Trash Refund 257.09
170980 09/05/2024 Trash Refund Trash Refund 36.71
170981 09/05/2024 Trash Refund Trash Refund 68.05
170982 09/05/2024 Trash Refund Trash Refund 35.15
170983 09/05/2024 Trash Refund Trash Refund 52.29
170984 09/05/2024 Trash Refund Trash Refund 15.87
170985 09/05/2024 Trash Refund Trash Refund 9.90
170986 09/05/2024 Trash Refund Trash Refund 28.50
170987 09/05/2024 Trash Refund Trash Refund 55.58
170988 09/05/2024 Trash Refund Trash Refund 117.71
170989 09/05/2024 Trash Refund Trash Refund 28.04
170990 09/05/2024 Trash Refund Trash Refund 57.58
170991 09/05/2024 Trash Refund Trash Refund 62.84
170992 09/05/2024 Trash Refund Trash Refund 426.31
170993 09/05/2024 Trash Refund Trash Refund 73.50
170994 09/05/2024 Trash Refund Trash Refund 113.36
170995 09/05/2024 Trash Refund Trash Refund 38.37
170996 09/05/2024 ABF PRINTS, INC. Required Postage 881.48 170997 09/05/2024 APPLE VALLEY TIRE Vehicle Maint. 805.26 170998 09/05/2024 AVCOM SERVICES INC. AV COM - ANSWERING SERVICE - SEPTEMBER 409.40 170999 09/05/2024 BEAR VALLEY ANIMAL HOSPITAL Spay/Neuter 11,079.88 171000 09/05/2024 BECK OIL INC. Fuel for Pothole Truck 147.31 171001 09/05/2024 BRIGHTVIEW LANDSCAPE SERVICES L-3 Extra Work - Remove 2 Dead Sycamore Trees 3,550.90 171002 09/05/2024 CALIFORNIA SURVEYING & DRAFTIN DSB Plotter 24,289.07 171003 09/05/2024 CHARTER COMMUNICATIONS PRIMARY INTERNET, PHONE & TV SERVICE - AUG 2024
8,519.38
171004 09/05/2024 COUNTY OF SAN BERNARDINO Recording Fee 100.00 171005 09/05/2024 DESAI, RONAK JULY SERVICES 11,875.00
Town of Apple Valley
Commercial Warrants
Month of September 2024
Check # Date Vendor Description Check Total
171006 09/05/2024 ENVIRONMENTAL SYS RESEARCH INSTITUTE, INC (ESRI) SOFTWARE MAINTENANCE RENEWAL (ARC GIS) 15,525.00 171007 09/05/2024 FAUST MEDIA SERVICES Shelter Business Cards 70.04 171008 09/05/2024 FEDEX SHIPPING 31.99
171009 09/05/2024 G.A. OSBORNE PIPE & SUPPLY Civic Center 649.21 171010 09/05/2024 GOVOS, INC. 2024-2025 ANNUAL RENEWAL 10,633.03 171011 09/05/2024 HIGH DESERT LASER GRAPHICS ENGRAVED NAME BADGE 38.61 171012 09/05/2024 IDEXX DISTRIBUTION, INC Shelter Medical Supplies 848.05 171013 09/05/2024 KONICA MINOLTA MONTHLY COPIER SERVICE & MAINTENANCE 6,051.88 171014 09/05/2024 LOWE'S (LAR) Sign Materials 126.00
171015 09/05/2024 MARTIN, KENNETH Retiree Reimbursement 374.50 171016 09/05/2024 MILLER, LANCE Retiree Reimbursement 160.63 171017 09/05/2024 MOJAVE DESERT & MOUNTAIN MRF Opps 57,093.85 171018 09/05/2024 MWI ANIMAL HEALTH Shelter Meds 1,217.11 171019 09/05/2024 Spay/Neuter Deposit Refund Spay/Neuter Deposit Refund 75.00 171020 09/05/2024 Spay/Neuter Deposit Refund Spay/Neuter Deposit Refund 75.00 171021 09/05/2024 VOIDED VOIDED 0.00
171022 09/05/2024 Spay/Neuter Deposit Refund Spay/Neuter Deposit Refund 40.00 171023 09/05/2024 ASAP Deposit Refund ASAP Deposit Refund 60.00 171024 09/05/2024 Spay/Neuter Deposit Refund Spay/Neuter Deposit Refund 40.00 171025 09/05/2024 ASAP Deposit Refund ASAP Deposit Refund 60.00 171026 09/05/2024 STILES ANIMAL REMOVAL, INC. September Disposal Fees 5,490.00 171027 09/05/2024 UNDERGROUND SERVICE ALERT OF SO. CALIFORNIA August USA Tickets 324.50 171028 09/05/2024 V.V.W.R.A. Final Sewer Permits - August 2024 47,257.90 171029 09/05/2024 VOYAGER AUGUST FUEL PURCHASES 19,810.60 171030 09/05/2024 WINSUPPLY Building Maint. 402.19
171031 09/05/2024 WRIGHT, DARRYL Retiree Reimbursement 786.84 171032 09/12/2024 10-8 RETROFIT INC PD VEHICLE MAINTENANCE 597.19 171033 09/12/2024 360 FREESTYLE GYMNASTICS Gymnastics Instructor Pay 331.80 171034 09/12/2024 A & B HITCHES AND MUFFLERS Code Trailer Repair 1,342.52 171035 09/12/2024 ABF PRINTS, INC. Required Mailings 250.56 171036 09/12/2024 ALBERTSONS LLC ASAP Snacks 95.18
171037 09/12/2024 ALL GOOD DRIVING SCHOOL, INC. Online Drivers Ed Instructor Pay 159.60 171038 09/12/2024 AMAZON CAPITAL SERVICES ASAP Craft Supplies 1,016.58
Check # Date Vendor Description Check Total
171039 09/12/2024 AMERICAN EXPRESS STMNT 8/28/24- BRIGHTVIEW PO 23240008 48,115.26 171040 09/12/2024 AMERICAN TREE COMPANY Grounds Maintenance 10,500.00 171041 09/12/2024 APPLE VALLEY COMMUNICATION INC Install 2 panic buttons and trouble shoot zone 3 129.75 171042 09/12/2024 APPLE VALLEY FIRE PROTECTION Fire Service 223.00 171043 09/12/2024 APPLE VALLEY GLASS DSB Office Building Frame 4,796.00 171044 09/12/2024 APPLE VALLEY LAWNMOWER Weed Wacker String 81.88 171045 09/12/2024 APPLE VALLEY PRINTING #10 Regular Envelopes 376.05 171046 09/12/2024 APPLE VALLEY TIRE Tires 2,148.41
171047 09/12/2024 AVCOM SERVICES INC. Quarterly Alarm Monitoring for Golf 405.00 171048 09/12/2024 AVID IDENTIFICATION SYSTEMS Microchips 673.44 171049 09/12/2024 BATTERY MART Vehicle 93 battery 289.44 171050 09/12/2024 BENEFIT COORDINATORS CORPORATION August Premiums 7,068.30 171051 09/12/2024 BOARDTRONICS, INC. Grounds Maintenance 486.75 171052 09/12/2024 BOOT BARN, INC. Boots 1,119.35
171053 09/12/2024 BRIGHTVIEW LANDSCAPE SERVICES Extra Work L-15 - Remove Fire damaged tree 1,682.32 171054 09/12/2024 BURRTEC WASTE IND, INC. Victor Valley Compost 61,329.42 171055 09/12/2024 CALIFORNIA DEPARTMENT OF TAX Interest for electrical energy tax 4/1/24-6/30/24 122.94 171056 09/12/2024 CAPITAL ONE ASAP Snacks 955.15
171057 09/12/2024 CHARTER COMMUNICATIONS Spectrum - Aug - Golf 369.41 171058 09/12/2024 CITY OF VICTORVILLE HOME Reimbursement for Senior Home Repair 77,343.44 171059 09/12/2024 CLUB CADDIE HOLDINGS CLUB CADDIE - SEPT 750.00 171060 09/12/2024 COLLICUTT ENERGY SERVICES, INC PD Generator Service 3,280.24 171061 09/12/2024 CONCO CONSTRUCTION Sidewalk Repairs - Four Locations 19,178.78 171062 09/12/2024 COUNTY OF SAN BERNARDINO Trash and Sewer Liens 8,244.00 171063 09/12/2024 COUNTY OF SAN BERNARDINO- ISD Department Radios 3,234.08 171064 09/12/2024 CULLIGAN BOTTLED WATER Bistro: Bldg. Maintenance 496.60 171065 09/12/2024 DELL MARKETING L.P. Mobile Workstation, Mouse, Briefcase 1,464.14 171066 09/12/2024 DOKKEN ENGINEERING Bear Valley Bridge design services 9,309.30 171067 09/12/2024 DR. JAIME VELASCO Supervising vet services 3,200.00 171068 09/12/2024 DUNN EDWARDS CORPORATION Paint 7,000.26 171069 09/12/2024 EDISON COMPANY 8/1/24-8/31/24 28,790.17 171070 09/12/2024 ELY COMPANY, INC Golf Course T Bar Installation 7,800.00 171071 09/12/2024 FAUST MEDIA SERVICES Business Cards 86.20
Check # Date Vendor Description Check Total
171072 09/12/2024 FEDEX Shipping 16.66
171073 09/12/2024 FISH WINDOW CLEANING Window Cleaning 810.00 171074 09/12/2024 FUN EXPRESS ASAP Craft Supplies 1,596.13 171075 09/12/2024 OSBORNE PIPE & SUPPLY/G.A.// Grounds Maintenance 208.79 171076 09/12/2024 GARDA CL WEST, INC September Services 1,574.19 171077 09/12/2024 GEISEL, PATRICK Officials pay 9-7-24 50.00 171078 09/12/2024 GOLDEN STATE WATER COMPANY 7/24/24-8/27/24 9,211.24 171079 09/12/2024 GRAINGER, INC. Shop supplies 2,186.74 171080 09/12/2024 HASA INC. Pool chemicals 4,226.31
171081 09/12/2024 HD SUPPLY, INC Liberty FL51M-2 Effluent Pumps 1,860.80 171082 09/12/2024 HIGH DESERT JUNIOR GOLF ACADEMY Golf lessons instructor pay 1,359.00 171083 09/12/2024 HIGH DESERT LASER GRAPHICS 3 Name Plates & 1 Name tag 52.74 171084 09/12/2024 HITT PLUMBING CO., INC. Water Heather Repair 252.00 171085 09/12/2024 HODGSON, CARRIE ANN August Services 1,143.75 171086 09/12/2024 HOME DEPOT CREDIT SEVICES Shop Supplies 501.60 171087 09/12/2024 ICMA MEMBERSHIP RENEWAL Membership 413125 7/1/24-6/30/2025 1,200.00 171088 09/12/2024 JOHNSON CONTROLS AVAS A/C Repair and Freezer repairs 4,450.46 171089 09/12/2024 KERN TURF SUPPLY INC. Grounds Maintenance 2,255.19 171090 09/12/2024 KIMBALL MIDWEST Gloves and Wrench 479.19 171091 09/12/2024 LIBERTY UTILITIES CA 7/26/24-8/26/24 110,139.30 171092 09/12/2024 LOGICALIS Pre-paid block of hours - service period: 1 year 5,400.00 171093 09/12/2024 LOWE'S (LAR) Shop supplies 2,306.85
171094 09/12/2024 MDG ASSOCIATES INC July - CDBG Admin 6,833.63 171095 09/12/2024 MERRELL JOHNSON GEOTECHNICAL, INC Yucca Loma Road Materials testing 4,582.00 171096 09/12/2024 MONTANO, NICOLE Mileage reimbursement 260.49 171097 09/12/2024 MUSICSTAR/CREATIVE BRAIN Creative Brain classes instructor pay 26.95 171098 09/12/2024 MYONLINEBILL.COM August Services 2,449.20 171099 09/12/2024 NAPA Vehicle Maint. 534.59
171100 09/12/2024 NIEMELA PAPPAS & ASSOCIATES FY 2025 State Advocacy Services 9,000.00 171101 09/12/2024 O'REILLY AUTO PARTS Shop Supplies 140.98 171102 09/12/2024 S/N Refund S/N Refund 80.00
171103 09/12/2024 S/N Refund S/N Refund 450.00
171104 09/12/2024 Adriana Atteberry Notary 119.67
171105 09/12/2024 S/N Refund S/N Refund 345.00
171106 09/12/2024 S/N Refund S/N Refund 40.00
171107 09/12/2024 S/N Refund S/N Refund 150.00
171108 09/12/2024 S/N Refund S/N Refund 40.00
171109 09/12/2024 S/N Refund S/N Refund 40.00
171110 09/12/2024 S/N Refund S/N Refund 75.00
Check # Date Vendor Description Check Total
171111 09/12/2024 Nem Cash out Nem Cash out 171.58
171112 09/12/2024 S/N Refund S/N Refund 40.00
171113 09/12/2024 S/N Refund S/N Refund 75.00
171114 09/12/2024 S/N Refund S/N Refund 160.00
171115 09/12/2024 S/N Refund S/N Refund 40.00
171116 09/12/2024 Rental deposit refund Rental deposit refund 500.00 171117 09/12/2024 S/N Refund S/N Refund 340.00
171118 09/12/2024 Ricardo Montes Boots 180.24
171119 09/12/2024 S/N Refund S/N Refund 40.00
171120 09/12/2024 S/N Refund S/N Refund 75.00
171121 09/12/2024 RYAN MARIE TUCKER Mileage reimbursement 84.95 171122 09/12/2024 Sara Ogunde Mileage advance 172.86
171123 09/12/2024 Rental deposit refund Rental deposit refund 509.00 171124 09/12/2024 PRECISION LOCK & SAFE Facilities Keys/Locks 583.11 171125 09/12/2024 PRUDENTIAL OVERALL SUPPLY Uniforms 1,342.33 171126 09/12/2024 QUINN COMPANY Skid Steer Maintenance 2,578.65 171127 09/12/2024 SAN BERNARDINO & RIVERSIDE James Woody Fire Service 199.62 171128 09/12/2024 SCMAF Contract Class Insurance August 2024 442.50 171129 09/12/2024 SCP DISTRIBUTORS LLC BECSyS7 Sample Valve 98.93 171130 09/12/2024 SMART & FINAL ASAP Snacks 338.64
171131 09/12/2024 SPLATTERED INK, LLC Facilities Uniforms 238.10 171132 09/12/2024 STANDARD ELECTRIC WORKS Pump Motor replacement and repair 5,617.28 171133 09/12/2024 STATE OF CALIFORNIA SMI QTR 01/23-03/23 978.70 171134 09/12/2024 STATE OF CALIFORNIA- D.O.J. Fingerprints 1,719.00 171135 09/12/2024 TAYLOR, SHARI Baton Class Instructor Pay 354.90 171136 09/12/2024 THE ECOHERO SHOW LLC Ecohero Show 1,200.00 171137 09/12/2024 THE GOODYEAR TIRE & RUBBER CO PD Tires 694.36 171138 09/12/2024 TOWN OF APPLE VALLEY September Sewer 4,000.19 171139 09/12/2024 U.S. BANK CORP. PMT SYSTEM August Calcard 30,050.79 171140 09/12/2024 VALLEYWIDE NEWSPAPERS LLC Noticing TTM20306 200.00 171141 09/12/2024 VARGAS, RICHARD Officials pay 9-7-24 75.00 171142 09/12/2024 VASQUEZ, JONATHON Gracie Jui Jitsu Classes Instructor Pay 158.20 171143 09/12/2024 VERDE DESIGN, INC EDEN PO 2324-000009 4,367.00 171144 09/12/2024 WANG, YIJIA August Services 775.00
171145 09/12/2024 WAXIE SANITARY SUPPLY Cleaning Supplies 924.24 171146 09/12/2024 WINSUPPLY Sink Repairs 1,107.74
171147 09/19/2024 4IMPRINT, INC Sportpack 264.25
171148 09/19/2024 ABF PRINTS, INC. Required Mailing 15,571.02 171149 09/19/2024 ALL AMERICAN FENCE ERECTORS Brewster Park 5,925.00
Check # Date Vendor Description Check Total
171150 09/19/2024 AMAZON CAPITAL SERVICES ASAP Supplies 2,683.71 171151 09/19/2024 ANGEL ROCK & SAND Thunderbird 655.99
171152 09/19/2024 ANIMAL CARE HOSPITAL Spay/Neuter Voucher Program 75.00 171153 09/19/2024 APEX RENTALS James Woody 3,230.00
171154 09/19/2024 APPLE VALLEY ANIMAL HOSPITAL Adoption S/N 169.00 171155 09/19/2024 APPLE VALLEY COMMUNICATION INC PW - TROUBLESHOOT SECURITY ALARM NOT ARMING 7/12
130.00
171156 09/19/2024 APPLE VALLEY FIRE PROTECTION FIRE DISTRICT IMPACT FEES 16,280.00 171157 09/19/2024 APPLE VALLEY LAWNMOWER Small Tools 721.34 171158 09/19/2024 APPLE VALLEY TIRE Trailer Tire Repair 2,181.49 171159 09/19/2024 ATTEBERRY, ADRIANA Petty Cash 89.28
171160 09/19/2024 BEAR VALLEY ANIMAL HOSPITAL Spay/Neuters 8,713.20 171161 09/19/2024 BOOT BARN, INC. Boots-Tia Covello 200.00 171162 09/19/2024 BRIGHTVIEW LANDSCAPE SERVICES Extra Work L-23 - Remove trees on Bass Hill Road 3,095.62 171163 09/19/2024 BURRTEC WASTE INDUSTRIES, INC Service at 13450 Nomwaket. 2,943.16 171164 09/19/2024 CACEO Membership Dues-A Arciniega 100.00 171165 09/19/2024 CAPITAL ONE ASAP- Snacks 435.21
171166 09/19/2024 CES HOLDINGS LLC Pool Chlorine Pumps 5,881.76 171167 09/19/2024 CLINE, STEVEN Tuition Reimbursement 1,639.50 171168 09/19/2024 COUNTY OF SAN BERNARDINO TRASH & SEWER LIENS 7/1/24-7/31/24 9,783.00 171169 09/19/2024 DESERT VALLEY MEDICAL GROUP Pre-Employment Physical 2,464.00 171170 09/19/2024 DIAMOND ENVIRONMENTAL SVCS Rev Tri/Community Event 190.40 171171 09/19/2024 DORAN, SHELBY Petty Cash for Winco - Benefits Fair 320.00 171172 09/19/2024 EDISON COMPANY 3/11/24-4/9/24 42,482.80 171173 09/19/2024 FAUST MEDIA SERVICES Business Cards- Tashina Miniszewski 159.30 171174 09/19/2024 FRONTIER COMMUNICATIONS MONTHLY FRONTIER - SEPTEMBER 3,050.89 171175 09/19/2024 G.A. OSBORNE PIPE & SUPPLY Park Supplies 833.73 171176 09/19/2024 OSBORNE PIPE & SUPPLY/G.A.// 1.5" Buna Cam Gasket 373.68 171177 09/19/2024 GEISEL, PATRICK Fall: Volleyball Official Pay 50.00 171178 09/19/2024 GOGOVAPPS, INC INTEGRATION SUBSCRIPTION TO REVENUE
EXPERTS
1,190.00
171179 09/19/2024 HESPERIA OUTDOOR POWER EQUIP Hedge Trimmer 2,688.33 171180 09/19/2024 HI DESERT TROPHY & AWARDS LLC CERTIFICATE PLAQUES 1,200.60
Check # Date Vendor Description Check Total
171181 09/19/2024 HIGH DESERT LASER GRAPHICS Name plate- Karen Pelaez 10.88 171182 09/19/2024 IMPERIAL SPRINKLER SUPPLY All Parks & Civic 2,248.17 171183 09/19/2024 INDUSTRIAL DOOR WORX, LLC Public Works Bldg. C Garage Door Repair 625.00 171184 09/19/2024 KONICA MINOLTA COPIER SERVICE & MAINTENACE AGREEMENT
RENEWAL- AUG
6,613.54
171185 09/19/2024 KONICA MINOLTA BUSINESS C4080 copier usage - Aug 392.23 171186 09/19/2024 LIBERTY UTILITIES CA 7/6/24-9/9/24 14,519.27 171187 09/19/2024 LOGICALIS HPE - SAN/VM SOLUTION SUPPORT RENEWAL 29,835.50 171188 09/19/2024 LOWE'S (LAR) James Woody 2,813.41
171189 09/19/2024 LYNNPRO Reverse Tri 2,464.00
171190 09/19/2024 MOBILE OCCUPATIONAL SERVICES Mobile Occupational Services 120.00 171191 09/19/2024 MUNICIPAL INFORMATION SYSTEMS ASSOCIATION OF CHRIS JOHNSON - 2024-2025 MEMBERSHIP DUES 260.00 171192 09/19/2024 MWI ANIMAL HEALTH Shelter Meds 5,459.83 171193 09/19/2024 NAPA Wipers 190.93
171194 09/19/2024 S/N Refund S/N Refund 40.00
171195 09/19/2024 Coldwell Banker Home Source PMI Overpayment 105.00 171196 09/19/2024 Trash Refund Trash Refund 104.43
171197 09/19/2024 ONE WAY BACKFLOW Annual backflow testing - lift stations 325.00 171198 09/19/2024 PRUDENTIAL OVERALL SUPPLY Civic Dog Park 933.54 171199 09/19/2024 ROW TRAFFIC SAFETY, INC Uniforms-Facilities 1,697.82 171200 09/19/2024 RSG, INC Real Estate Brokerage Services 618.75 171201 09/19/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT FY24 QTR4 GENERAL SERVICES 177,851.15 171202 09/19/2024 SAN BERNARDINO FIRE PROT. DIST SB Co FD HHW Q2 24,098.60 171203 09/19/2024 SHERWIN WILLIAMS James Woody Paint 185.07 171204 09/19/2024 SITEONE LANDSCAPE SUPPLY LLC JW Filed Renovations 2,582.90 171205 09/19/2024 SMART & FINAL ASAP-Snacks 649.01
171206 09/19/2024 SMARTCOVER SYSTEMS Smart Cover Renewal - 4 Locations 4,628.00 171207 09/19/2024 SMITH, RANDY A Boot Reimbursement 193.94 171208 09/19/2024 SOUTHWEST GAS CORPORATION 8/07/24-9/05/24 1,720.71 171209 09/19/2024 STANDARD ELECTRIC WORKS Horseman's Center Pump Repair 1,495.46 171210 09/19/2024 STILES ANIMAL REMOVAL, INC. Disposal Services 5,490.00 171211 09/19/2024 TAYLORMADE GOLF CO., INC Resale Items 686.13 171212 09/19/2024 TURF STAR INC. Workman MDX 1,563.74
Check # Date Vendor Description Check Total
171213 09/19/2024 V.V.W.R.A. Sewage Treatment - August 2024 319,214.25 171214 09/19/2024 VALLEYWIDE NEWSPAPERS LLC ELECTION NOTICE FOR MEASURE P 140.00 171215 09/19/2024 VARGAS, RICHARD Fall-Volleyball Official Pay 75.00 171216 09/19/2024 WAXIE SANITARY SUPPLY Supplies 1,040.22 171217 09/19/2024 WILBUR-ELLIS COMPANY LLC Round Up 849.29 171218 09/19/2024 WPONCALL WEBSITE MAINTENANCE 300.00
171219 09/19/2024 YHBJ GROUP INC Truck #113 Window Tint 271.88 171220 09/26/2024 4IMPRINT, INC Happy Trails Parade Giveaways 1,391.73 171221 09/26/2024 ACME TIME MACHINE Pet Fair Band 1,804.00 171222 09/26/2024 AMAZON CAPITAL SERVICES Reverse Tri Meal bags 2,358.93 171223 09/26/2024 APPLE VALLEY ANIMAL HOSPITAL Voucher Program S/N 75.00 171224 09/26/2024 APPLE VALLEY PRINTING #9 YELLOW ENVELOPES 318.94 171225 09/26/2024 APPLE VALLEY TIRE Trailer 354.33
171226 09/26/2024 BEAR VALLEY ANIMAL HOSPITAL Medical Treatment & S/N 6,917.71 171227 09/26/2024 BRIGHTVIEW LANDSCAPE SERVICES L-17, L-19, L-28 Twice Yearly Maintenance 21,776.52 171228 09/26/2024 CAPITAL ONE ASAP Snacks 223.94
171229 09/26/2024 CAR WASH PARTNERS, LLC PD AUGUST WASH SERVICES 696.00 171230 09/26/2024 CARAHSOFT TECHNOLOGY CORPORATION PW OPENGOV CARTEGRAPH RENEWAL 45,716.18 171231 09/26/2024 CHARLES ABBOTT ASSOCIATES Building & Safety August 2024 83,655.00 171232 09/26/2024 CHICAGO TITLE COMPANY 21172 burgandy way 415.16 171233 09/26/2024 CREATING BRAND LEGACY AV Comm Resource Foundation 2,302.67 171234 09/26/2024 DESAI, RONAK AUGUST SERVICES 10,125.00 171235 09/26/2024 EDISON COMPANY 8/18/22-8/18/24 BILLING CORR & -.78 CR LATE FEE 14,243.97 171236 09/26/2024 FEDEX SHIPPING 41.56
171237 09/26/2024 G&M TOWING & RECOVERY PD TOWING 1,194.00 171238 09/26/2024 GROOVELABS LLC Happy Trails Parade 2,302.00 171239 09/26/2024 GROOVELABS LLC Pet Fair Sound 3,038.00 171240 09/26/2024 HIGH DESERT LASER GRAPHICS METAL ENGRAVED BADGE - W. RAY 22.84 171241 09/26/2024 KENTUCKY FRIED CHICKEN KFC Council Meeting 328.81 171242 09/26/2024 LAWYERS TITLE COMPANY 16701 OSAGE RD. 112.26 171243 09/26/2024 LOGICALIS CISCO SMARTNET RENEWAL 26,101.40 171244 09/26/2024 LOWE'S (LAR) Parks Supplies 765.26
Check # Date Vendor Description Check Total
171245 09/26/2024 MATRIX AUDIO VISUAL DESIGNS Furnish and install one outdoor multi sensor camer 17,124.07 171246 09/26/2024 MOTOROLA SOLUTIONS, INC Department 2 Way Radios 58,937.56 171247 09/26/2024 MWI ANIMAL HEALTH Shelter Cleaning Solution 2,172.61 171248 09/26/2024 NAPA Vehicle# 100 97.52
171249 09/26/2024 S/N Refund S/N Refund 40.00
171250 09/26/2024 S/N Refund S/N Refund 40.00
171251 09/26/2024 Trash Refund Trash Refund 224.75
171252 09/26/2024 Trash Refund Trash Refund 138.31
171253 09/26/2024 Trash Refund Trash Refund 2,536.21
171254 09/26/2024 Trash Refund Trash Refund 7.17
171255 09/26/2024 Trash Refund Trash Refund 72.37
171256 09/26/2024 Trash Refund Trash Refund 275.46
171257 09/26/2024 Trash Refund Trash Refund 213.65
171258 09/26/2024 Rental Deposit Refund Rental Deposit Refund 500.00 171259 09/26/2024 Trash Refund Trash Refund 31.35
171260 09/26/2024 Trash Refund Trash Refund 90.43
171261 09/26/2024 Trash Refund Trash Refund 163.61
171262 09/26/2024 Trash Refund Trash Refund 9.57
171263 09/26/2024 Medical Treatment Reimbursement 243699 Medical Treatment Reimbursement 243699 750.00 171264 09/26/2024 Trash Refund Trash Refund 73.26
171265 09/26/2024 Trash Refund Trash Refund 341.94
171266 09/26/2024 Trash Refund Trash Refund 60.05
171267 09/26/2024 Paula Camarda S/N Refund 75.00
171268 09/26/2024 Trash Refund Trash Refund 25.61
171269 09/26/2024 SARA OGUNDE MEAL REIMBURSEMENT FOR JPIA TRAINING 63.58 171270 09/26/2024 Trash Refund Trash Refund 54.57
171271 09/26/2024 Stefan Bojovic S/N Refund 75.00
171272 09/26/2024 Trash Refund Trash Refund 135.25
171273 09/26/2024 Trash Refund Trash Refund 56.99
171274 09/26/2024 PARKER, AARON Fall Youth Volleyball Official Pay 125.00 171275 09/26/2024 PARS JULY FEES 487.59
171276 09/26/2024 PRECISION CONCRETE CUTTING Sidewalk Repairs - Civic Center Park 13,567.16
Check # Date Vendor Description Check Total
171277 09/26/2024 PRUDENTIAL OVERALL SUPPLY Uniforms 380.01 171278 09/26/2024 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT LIVE SCAN 7/2023-6/2024 846.00 171279 09/26/2024 SOUTHWEST GAS CORPORATION 8/09/24-9/09/24 including late fee 310.34 171280 09/26/2024 ST. FRANCIS ELECTRIC, LLC Traffic Signal Routine Maintenance - August 2024 1,933.94 171281 09/26/2024 THE GOODYEAR TIRE & RUBBER CO PD TIRES 2,919.27 171282 09/26/2024 TYLER TECHNOLOGIES INC EDN PO 2122-000049 12,165.00 171283 09/26/2024 ULINE Trash cans for Town events 767.72 171284 09/26/2024 UNITED ROTARY BRUSH CORP. Vehicle# 79 414.84 306 Checks Total amount of checks: 1,874,868.21
Check # Date Vendor Description Check Total
377 09/05/2024 CADY, MICHAEL Retiree Reimbursement 281.40 378 09/05/2024 CRON, DENNIS Retiree Reimbursement 417.60 379 09/05/2024 CUPP, PAMELA Retiree Reimbursement 1,181.87 380 09/05/2024 GRANICUS GOVACCES - MAINTENANCE, HOSTING, &
LICENSING
12,786.41
381 09/05/2024 HARROWER, KATHY Retiree Reimbursement 596.56 382 09/05/2024 KELLEY, KAREN Retiree Reimbursement 578.34 383 09/05/2024 KNC CONSTRUCTION Modular Kennel Craning and Utility Connection
73,144.30
384 09/05/2024 LAMSON, LORI Retiree Reimbursement 1,248.67 385 09/05/2024 MCKEON, TOM Retiree Reimbursement 99.53
386 09/05/2024 MILLER, CAROL Retiree Reimbursement 457.80 387 09/05/2024 MOLINARI, MICHAEL Retiree Reimbursement 721.18 388 09/05/2024 SIMMONS, DAWN Retiree Reimbursement 557.10 389 09/05/2024 SMITH, KEVIN Retiree Reimbursement 394.57 390 09/05/2024 SULZBERGER, DIANNE Retiree Reimbursement 578.34 391 09/05/2024 TYPE-SET-GO Additional HS Volleyball Shirts 43.10 392 09/05/2024 VULCAN MATERIALS COLD MIX 488.44
393 09/12/2024 B B & K Retainer July 2024 54,928.86
394 09/12/2024 BURRTEC WASTE INDUSTRIES INC A3 A4 HE 868,421.65 395 09/12/2024 CARROLL, MARY ANNE Yoga Fit Classes Instructor Pay 673.20 396 09/12/2024 DEAN HOWARD HEAT & AIR INC. P.D A/C Repair 3,270.00 397 09/12/2024 FEHR & PEERS Circulation Element Update 4,770.00 398 09/12/2024 INTERWEST CONSULTING GROUP INC SPR2022-010 15,728.75 399 09/12/2024 MOCHARNUK, BILL Tennis Classes Instructor Pay 305.20 400 09/12/2024 MURO, MARIA Zumba Classes Instructor Pay 1,602.13 401 09/12/2024 MYERS, MELANIE Acting Class Instructor Pay 1,080.00 402 09/12/2024 ODP BUSINESS SOLUTIONS, LLC WORK CENTER SUPPLIES 1,328.96 Town of Apple Valley
Commercial Warrants
Month of September 2024
Electronic Fund Transfers
Check # Date Vendor Description Check Total
403 09/12/2024 QUADIENT FINANCE USA, INC PD POSTAGE 3,500.00 404 09/12/2024 RICHLING, HAILEY Tap & Ballet Classes Instructor Pay 305.86 405 09/12/2024 TYPE-SET-GO NOV Form 592.63
406 09/12/2024 URBAN FUTURES, INC DISCLOSURE AND COMPLIANCE SERVICES - FY23 REPORT
9,975.00
407 09/12/2024 VULCAN MATERIALS Cold Mix 484.88
408 09/19/2024 BATTISTA, RICHARD Graffiti Removal 2,505.60 409 09/19/2024 CALES, BRANDON Travel Advance Request - MISAC Annual Conference
325.00
410 09/19/2024 GOVINVEST INC. ANNUAL SUBSCRIPTION FEE 10/24/24- 10/23/25
27,500.00
411 09/19/2024 J. ALLISON CONSTRUCTION Barbosa- Disbursement #3 29,300.00 412 09/19/2024 MOJAVE PRINTING SOLUTIONS Sticker printing project 2,663.12 413 09/19/2024 ODP BUSINESS SOLUTIONS, LLC Office supplies 332.79 414 09/19/2024 QUADIENT FINANCE USA, INC PD POSTAGE 500.00 415 09/19/2024 URMSTON, CHRIS Tai Chi Instructor Pay 458.70 416 09/19/2024 VETERAN SECURITY INC SECURITY SERVICES @ SINGH CENTER 08/18- 08/24
11,910.00
417 09/26/2024 B B & K Retainer August 2024 31,698.98
418 09/26/2024 BATTISTA, RICHARD Graffiti Removal 2,982.00 419 09/26/2024 BIG APPLE AUTO PD VEHICLE REPAIR 26,188.80 420 09/26/2024 CDW GOVERNMENT, INC. HD6102 - PIO DRAWING TABLET AND STAND 3,957.59 421 09/26/2024 TYPE-SET-GO Additional Fall Volleyball shirt 560.30 422 09/26/2024 VETERAN SECURITY INC Reverse Triathlon 7,880.00 423 09/26/2024 VULCAN MATERIALS Cold Mix 1,455.82
47 EFT's Total amount of EFT's: $1,210,761.03
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: SEPTEMBER 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE
From: Douglas Robertson, Town Manager
Submitted by: Emad Gewaily, Director of Finance
Finance
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.
BACKGROUND
Per Sections 3.16.040 through 3.18.030 of the Town of Apple Valley Municipal Code, except for tort claims, every claim and demand received against the Town shall be presented to, approved in writing by the receiving department or office, certified to the delivery or rendition of the supplies, materials, property, or service for which payment is claimed, and that the quality and prices correspond with the original specifications and contracts.
SUMMARY
Pursuant to the Town’s Municipal Code, the register of demands shall be presented to the Town Council at the next regular meeting thereof after preparation. The Town Council may approve, conditionally or partially approve, or reject such a register of demands and in connection therewith consider the recommendations of the Town Manager and Director of Finance. Further, the State Government Code provides that Staff may process and pay prior to ratification by the Town Council, demands properly made in the ordinary course of business, the just obligations of the Town, such as routine salaries and wages, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable.
The Payroll / Benefits warrants issued from September 1 through September 30, 2024, in the amount of $795,203.57 net of voids, covering issued warrant #s 70599-70700 and direct deposit advice #s 9990953-9991399 are herewith submitted for approval.
FISCAL IMPACT
DATE TOTAL
09/13/2024 $384,290.35
09/27/2024 $410,913.22
TOTAL: $795,203.57
The payroll and benefit warrants issued, covering warrant #s 70599-70700 and direct deposit advice #s 9990953 – 9991399 inclusive, totaled $795,203.57.Sufficient funding is appropriated and available in such amounts necessary to cover the demands included herein.
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: AWARD CAPTAIN JOSEPH MCCONNELL JR., USAF PARK
PROJECT
From: Douglas Robertson, Town Manager
Submitted by: Debbie Rivera, Parks & Recreation Manager Budgeted Item: Yes No N/A
RECOMMENDED ACTION
A. That the Town Council review and approve the bid documents for the Captain Joseph McConnell Jr., USAF Park Project;
B. Award a contract to Three Peaks Corporation, for the Captain Joseph McConnell Jr., USAF Park project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $6,811,604 and a 10% contingency of $681,160, for a total amount not to exceed $7,492,764 C. Approve Budget for grant revenues and project appropriations.
BACKGROUND
The Town of Apple Valley was awarded an $8,494,127 Statewide Park Development and Community Revitalization Program (Prop 68) grant from the State of California Department of Parks and Recreation to design, engineer, and reconstruct the southerly portion of the park located to the east of the property now serving as the Apple Valley Unified School District offices. The park was previously used as a sports complex for soccer and other recreational activities and was once a part of Apple Valley Junior High School. The sports fields were abandoned and have fallen into disrepair. On June 13, 2023, the Town Council unanimously passed a resolution to name the new park Captain Joseph McConnell Jr, USAF Park. The new park will be home to the first Veterans’ Memorial in the Town of Apple Valley and will also include a football field with a synthetic surface, a baseball field and soccer field, an all-abilities playground, and a dog park.
Once the Town received authorization to proceed from the State Parks Department, staff issued a Request for Proposals and selected Verde Design. Staff worked dligently with
Verde to ensure the park met the requirements of the grant while working within the funding constraints caused by inflation. In addition to the park improvements, the Town authorized Verde to design off-site improvements and a sewer line extension which are not eligible for funding through the grant. For that reason, staff submitted and were awarded an additional grant from the San Bernardino County Transportation Authority (SBCTA) Transporation Development Act (TDA) for a total of $240,426. In addition to connecting the park to the existing sewer line on Navajo Road, the off-site improvements will include street widening, new sidewalk from Navajo Road, and new ADA compliant driveway approaches.
Once the plans were completed, the park was advertised publicly on Bidnet, and a mandatory Job Walk was held on September 12, 2024. On September 26, 2024, the Town received and opened bids for the subject project. The bid results are as follows:
Contractor Base Bid Price
1. Three Peaks Corporation $6,811,604
2. Griffith Company $8,847,664
3. LA Engineering $9,022,000
ANALYSIS
The bid documents were reviewed by staff for accuracy and completeness. Staff considers Three Peaks Corporation to be a qualified, responsible and responsive bidder.
The Town is preparing to host a ground breaking ceremony on October 9, 2024, at 8 a.m., on-site, with construction tentatively scheduled to begin on October 28 and completed within 310 calendar days.
FISCAL IMPACT
The project is primarily funded by an $8,494,127 Proposition 68 Grant through the California Department of Parks and Recreation. Verde Design’s contract cost is $677,668 bringing the balance in the grant to $7,816,459.
To reduce costs, the Town is directly purchasing the playground equipment, lighting, shade structures, and miscellaneous site amenities. Each of these items is eligible for grant funding, and the estimated cost is $1,000,000 . The total cost for items eligible for grant funding on Three Peaks Corp’s bid is $5,527,461.
The street and offsite improvements will be covered by a combination of Measure I funding ($364,920) and a TDA Article 3 grant ($240,426). The sewer line extension cost of $678,798 will be funded through the Wastewater fund. The Budget Amendment dated September 26, 2024, outlines the varying funding sources and associated costs. Upon Council approval, the total budgeted amount for construction, including the 10% contingency, will be $7,492,764.
The requested project’s funding sources and expenditures are summarized as follow:
ATTACHMENTS
1. Section 400 – Contract for Construction
Description Account Amount Note
Funding Sources:
TDA Article 3 - Xfr in 49100000-460000 240,426 Three Peaks Corp Measure I - Xfr in 49100000-460000 364,920 Three Peaks Corp Wastewater - Xfr in 49100000-650000 678,798 Three Peaks Corp Grant revenue (Prop 68 Grant) 49100000-650000 5,527,461 Three Peaks Corp Grant revenue (Prop 68 Grant) 49100000-650000 681,160 Three Peaks Corp (Contingency) Grant revenue (Prop 68 Grant) 49100000-650000 677,668 Verde Design Grant revenue (Prop 68 Grant) 49100000-650000 497,700 Public Restroom Company Total Funding Sources 8,668,133
Project Expenditure:
Three Peaks Corp 49100000-750100 5,527,461 From Prop 68 grant funds Three Peaks Corp (Contingency) 49100000-750100 681,160 From Prop 68 grant funds Three Peaks Corp 49100000-750100 605,346 From TDA & Measure I - Xfr out Three Peaks Corp 49100000-750100 678,798 From Wastewater - Xfr out Verde Design 49100000-750100 677,668 From Prop 68 grant funds Public Restroom Company 49100000-750100 497,700 From Prop 68 grant funds Total Project Expenditure 8,668,133
Transfers Out:
TDA Article 3 20130000-760000 240,426 Xfr out to 4910 McConnell Park Measure I 20210000-760000 364,920 Xfr out to 4910 McConnell Park Wastewater 50100000-760000 678,798 Xfr out to 4910 McConnell Park Total Transfers Out 1,284,144
28314.00015\41921969.1
38 SECTION 400 - CONTRACT FOR CONSTRUCTION
THIS CONTRACT is made this 8th day of October, 2024, in San Bernardino County, State of California, by and between the Town of Apple Valley, hereinafter called Town, and Three Peaks Corporation, hereinafter called Contractor. Town and Contractor agree, for valuable consideration, as follows:
ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work and provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents (specified in Article 5 below) for the public work of improvement titled:
Captain Joseph McConnell Jr., USAF Park
The Contractor and its surety shall be liable to the Town for any damages arising as a result of the Contractor’s failure to comply with this obligation.
ARTICLE 2. CONTRACT TIME. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the Town’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 310 Calendar Days from the commencement date stated in the Notice to Proceed, hereafter the Contract Time. By its signature hereunder, Contractor agrees the Contract Time is adequate and reasonable to complete the Work.
ARTICLE 3. CONTRACT PRICE. The Town shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Six Million Eight Hundred Eleven Thousand Six Hundred Four Dollars and Thirty Cents ($6,811,604.30) hereinafter, the Contract Price. Payment shall be made as set forth in the General Conditions.
ARTICLE 4. LIQUIDATED DAMAGES. Contractor acknowledges that Town will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the Town’s actual damages. Accordingly, as provided in Government Code section 53069.85, it is agreed that the Contractor will pay the Town the sum of $750.00 for each and every Working Day of delay in completing the Work beyond the Contract Time, as Liquidated Damages and not as a penalty or forfeiture. In the event the Liquidated Damages are not paid, Town may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not affect the Town’s rights to other damages or remedies specified in the Contract Documents or allowed by law.
Should Contractor be inexcusably delayed in the performance of the Work, Town may deduct liquidated damages based on its estimate of when Contractor will achieve Final Completion or other Milestones. Town need not wait until Final Completion to withhold liquidated damages from Contractor.
Liquidated damages are not a penalty but an agreed estimate of the actual damages that would be sustained by the Town for delay, including but not limited to loss of revenue, inconvenience to the Town and the public, and increased Project administration expenses such as extra inspection, construction management, staff time, and architectural and engineering expenses. Liquidated
28314.00015\41921969.1
39 damages do not include damages the Town incurs on account of claims by third parties against the Town on account of any delay.
Should money due or to become due to Contractor be insufficient to cover liquidated damages or other offsets due, then Contractor forthwith shall pay the remainder of the assessed liquidated damages to Town.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include only the following documents, each of which is incorporated into this Contract for Construction by reference:
Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
California Air Resources Board – Fleet Compliance Certification Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Technical Specifications prepared by Verde Design
Standard Specifications
Addenda
Plans prepared by Verde Design
Change Orders executed by Town
The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of a conflict, the various Contract Documents will be given effect in the order set forth in Article 2.b of the General Conditions.
This Contract constitutes the full and complete agreement between the parties with regard to the Project and the Work, and supersedes any prior agreement of the parties, whether written or oral.
The Contract can be modified only by a written Change Order executed in accordance with the Contract Documents.
ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
28314.00015\41921969.1
40 ARTICLE 8. PREVAILING WAGES. Contractor shall pay not less than the prevailing rate of wages in accordance with the Labor Code, which rates have been determined by the Director of the California Department of Industrial Relations and shall be made available at the office of the Town Clerk or may be obtained online at http//www.dir.ca.gov/dlse.
If the Work involves federal funds or otherwise requires compliance with the Davis-Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall pay the higher of the state or federal prevailing wage rates.
The wage rates must be posted at the job site.
[SIGNATURES ON FOLLOWING PAGE]
28314.00015\41921969.1
41 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
TOWN OF APPLE VALLEY THREE PEAKS CORPORATION
By: By:
Scott Nassif Erik Simmons
Mayor President
ATTEST:
Ms. La Vonda M. Pearson, Town Clerk
APPROVED AS TO CONTENT:
___________________________
Douglas B. Robertson, Town Manager
APPROVED AS TO FORM:
BEST BEST & KRIEGER LLP
__________________________
Thomas Rice, Town Attorney
END OF CONTRACT
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: APPROVE PURCHASE OF RESTROOM FOR CAPTAIN JOSEPH MCCONNELL JR. USAF, PARK
From: Douglas Robertson, Town Manager
Submitted by: Debbie Rivera, Parks & Recreation Manager Budgeted Item: Yes No N/A
RECOMMENDED ACTION:
That the Town Council approve and authorize the Town Manager or his designee to approve the price proposal and authorize a purchase order with Public Restroom Company for the purchase and installation of a prefabricated restroom and storage building in the amount not to exceed $497,700. The prefabricated restroom and storage building will be installed at the Captain Joseph McConnell Park Jr.,USAF (McConnell Park) Park.
BACKGROUND:
The Town of Apple Valley was awarded an $8,494,127 Statewide Park Development and Community Revitalization Program (Prop 68) grant from the State Office of Grants and Local Services (OGALS) to design, engineer, and construct the southerly portion of the park located to the east of the property now serving as the Apple Valley Unified School District offices.
On June 27, 2023, the Town Council awarded a Professional Services Agreement (PSA) to Verde Design, Inc. to provide design services for the new park. Verde Design has worked to provide 100% design documents for the Town to submit for formal bidding.
Verde Design also helped identify certain amenities, including a prefabricated restroom and storage building, which the Town could opt to purchase through direct cooperative purchasing agreements.
ANALYSIS:
Exception No. 10 in Section 3.12.270 of the Town’s Municipal Code, referred to as “piggybacking” states:
(10) Without further contracting, solicitation, or formal bidding as described in this Chapter, the Town Council may authorize, or may authorize the Town Manager to allow, the Town's Finance Director or the Purchasing Agent to contract for the purchase of supplies, equipment or services with other governmental jurisdictions or public agencies who are making or have made the same such purchases through legal, competitively awarded contracts in effect at the time of the Town's entrance into that same contract (commonly referred to as "piggybacking").
Use of such direct cooperative purchases saves staff time in the procurement of equipment or goods by eliminating the public bidding process. Additionally, it lessens the Town’s expenses by the procurement of items at costs usually lower than those that would be expected through an individual public bid process. This action will reduce overall funds spent on the project.
In 2021, Sourcewell, a State of Minnesota local government unit and service cooperative, published an RFP for Restroom and Shower Facility Solutions resulting in a contracting solution for use by its Participating Entities, which includes the Town of Apple Valley.
Through this RFP process, Public Restroom Company was awarded a contract (#081721- PRM) with Sourcewell in October 2021, expiring in October of 2025, with an option to extend one year.
Upon approval from Town Council, staff will move forward with issuing a purchase order and procuring the restroom and storage facility. The current lead time for such a structure is 10 months to produce the restroom storage building from the time of purchase. The Town will need to purchase the restroom and storage building as quickly as possible to ensure the delivery follows the current timeline of our park project.
Staff recommends the approval of a purchase order with the Public Restroom Company for the purchase of one modular restroom and storage building, including cost of the building and installation, in an amount not to exceed $497,700.
FISCAL IMPACT:
The price proposal for the restroom and storage building is $462,657 plus turnkey installation in the amount of $35,043. The total amount of the restroom and storage building, including installation, will be $497,700. The grant includes up to $8,494,127 in reimbursable funds received from the California Department of Parks and Recreation, Office of Grants and Local Services (OGALS). The $497,700 is included in the project budget in FY 2024-25, account 49100000-750100.
ATTACHMENTS:
A. Preliminary purchase order from Public Restroom Company to confirm the purchase of a prefabricated restroom and storage building, including turnkey installation.
B. Specification sheet for the prefabricated restroom and storage building.
C. Sourcewell Contract #081721-PRM
D. Sourcewell Contract #081721-PRM Price Information
E. CEQA-NOE
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Price Proposal: Joseph McConnell Jr USAF Park
Location: Apple Valley, CA
Date: 8/28/2024
Reference: 11798-1/23/2024-1
Sourcewell: Contract 081721-PRM
Our Offer to Sell:
1. Prefabricated Restroom Building delivered to site $ 462,657 Public Restroom Company herein bids to furnish (building only per plans and specifications, delivered to site with all costs except installation including applicable taxes excluding retention. (Retention is not allowed as this is materials or a product fully assembled before shipment to the site and therefore not subject to retention.)
2. Turnkey Installation of the Building above $ 35,043
Public Restroom Company also includes in this two-part quotation our turnkey installation package for this building. Our national factory authorized installation team will:
a. Arrive onsite to confirm and verify the Owner/General Contractor provided scope of work in preparation for installation including access to the site. b. Verify the building pad size, building corners, finished slab elevation, utility depth and location, meter size and distance from building, and compaction compliance. c. Excavate the utility trenches for placement of our prefabricated underground piping tree for plumbing and electrical, set the kit in place, provide the water test for inspection before backfilling, and then place the site adjacent coarse sand you provide to us alongside the building pad and screed it level for final building placement. We will need onsite water availability for wetting the sand bed before building placement to consolidate the pad.
d. Set the building on the site pad.
e. Connect the utility piping stub ups to the building piping stub down building points of connection for water, sewer, and electrical conduit to the building internal electrical panel. ** Please note: If there is a Community Workforce Agreement or other regulation requiring local labor for installation, Public Restroom Company will not offer this full installation package. The building will be delivered to the site and offset with a crane only. The Owner or General Contractor will be responsible for installation, and a separate price will be issued for the crane and site supervision. Please see “Optional Building Installation Steps – By Others” on page 8.**
3. Owner/General Contractor Final Tie In of Utilities and other site work:
a. The exterior utility connections for water, sewer and electrical 6’ or less from the footprint of the building are by owner/general contractor.
4. Total Cost of building and installation $ 497,700
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 2 of 10
OWNER/GENERAL CONTRACTOR SCOPE OF WORK WITH/WITHOUT FOOTINGS:
Scope of Work Background:
Owner/General Contractor shall survey the site, establish survey for the building pad and prefabricated building slab elevation and front corners, excavate for building footings (if required), locate footing sleeves for electrical, waste, and water, pour the footings (if required), furnish sand base adjacent to subgrade pad, and provide location for utility POC’s nominally 6’ outside the foundation.
Preparation of Building Pad:
Owner/General Contractor is responsible for providing the building subgrade pad or when required footings to frost depth per Public Restroom Company design specifications. PRC will provide detailed drawings for the subgrade building pad, utilities POC’s, and if required the footings, attached to this scope of work.
Subgrade Pad/Foundation Requirements:
1. Owner/General Contractor shall survey the building site and provide a finished slab elevation for the prefabricated building. The building pad size we require is larger than the final actual building footprint. Provide building front corner stakes with 10’ offsets.
2. Excavate the existing site to the depth of the required footings to local code if required.
3. Furnish coarse concrete sand adjacent to subgrade pad so owner/general contractor can cut the utility trenches, install underground utilities, and screed sand.
Owner/General Contractor verification of site access to allow Building Delivery:
1. You certify to PRC that suitable delivery access to the proposed building site is available. Suitable access is defined as 14’ minimum width, 16’ minimum height, and sufficient turning radius for a crane and 70’ tractor-trailer.
2. Our cost is based upon the crane we provide being able to get within 35’ from the building center and for the delivery truck to be no more than 35’ from the crane center picking point.
3. If the path to the building site traverses curbs, underground utilities, landscaping, sidewalks, or other obstacles that could be damaged, it is the Owner/General Contractor ‘s responsibility for repair and all costs, if damage occurs.
4. If trench plating is required, it shall be the cost responsibility of the Owner/General Contractor.
5. If unseen obstacles are present when site installation begins, it is the Owner/General Contractor responsibility to properly mark them and verbally notify PRC before installation.
6. If weather becomes an issue for safety or site installation delays due to weather, Owner/General Contractor or PRC with General Contractor’s confirmation may call-off set. If building set is stopped, relocation of the building modules to an onsite or offsite location may incur additional costs to Owner/General Contractor.
Delivery Notice and Site Availability:
PRC will provide sufficient notice of delivery of the prefabricated building. The Owner/General Contractor shall make the site available during the delivery period. During the delivery period, on an
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 3 of 10
improved site, Owner should stop site watering several days before delivery to minimize the impact on the soils for the heavy equipment needed for installation.
Caution: If site is not ready for our field crew to perform their delivery and if no notice of delay in readiness from Owner/General Contractor is received, PRC will provide a change order for remobilization on a daily basis until the site is ready for us. Ready means that the site pad is completed, the corner required survey stakes are in place, the slab elevation stakes are in place, the location of the front of the building is confirmed on site, and access to the site is available from an improved roadway. Owner/General Contractor shall sign the change order before we will continue delivery.
Utility Connections:
1. The Owner/General Contractor is responsible for flushing all water service lines before final connection.
2. The Owner/General Contractor is responsible for the final connections of water, sewer, and electrical at the exterior of building POC’s.
3. Owner/general contractor provides a POC for water, a POC DWV waste line with a clean out your service connection, and an electrical schedule 80 PVC sleeve at an exterior POC.
4. Owner/general contractor provides and connects the interior building utility connections and the Owner/General Contractor, or their subcontractor makes the exterior connections to POC’s for services.
Special Conditions, Permits, and Inspection Fees:
Follow any published specifications governing local building procedures for applicable building permit fees, health department fees, all inspection fees, site concrete testing fees, and compaction tests, if required by Owner. PRC is responsible for all required State inspections and final State insignia certification of the building, if applicable.
Jurisdiction for Off-site Work:
Jurisdiction, for permitting and inspection of this building shall be either the State agency who manages prefabricated building compliance in the state or the local CBO (when the State does not provide certification.) If the responsibility for building inspection is the local CBO, we will provide a certified plan set, calculations, and a third-party engineer inspection report for any and all closed work the local official cannot see.
PUBLIC RESTROOM COMPANY SCOPE OF WORK:
Our In Plant/Off-Site Construction Scheduling System:
PRC has several off-site manufacturing centers in the United States, strategically located, with the proper equipment and trained staff to fabricate our custom buildings to our high-quality fit and finish standards. PRC manages quality control in our off-site production facility to comply with the approved drawings and provides an inspection certification and photos as required. When proprietary materials, which we have designed and fabricated, are part of the project, PRC supplies the manufacturing centers
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 4 of 10
with these proprietary PRC components. We then schedule the in-plant construction process to coordinate with your delivery date through our Operations Division field staff. We guaranty on time at cost delivery weather permitting.
Special Payment and Progress Billing Terms:
Invoicing begins on the 30th of the month following an order and/or the acceptance of the proposal/contract.
The first progress billing invoice will be issued for the commencement of design and engineering of architectural plans. This will be 10% of the contracted amount. Once construction begins invoicing will commence monthly based on plant percentage of completion, supported by photographs.
In the event of project stoppage, additional fees may be assessed for re-mobilization, storage, crane costs, etc. Our discounted project costs are based upon timely payments. Delays in payment could change delivery schedules and project costs.
Delivery and Installation Supervision:
Site Inspection:
PRC staff, upon site arrival, will verify the required dimensions of the building pad and the corner locations/elevation. We will also verify the delivery path from an accessible road or street and install the underground utilities to the point of connection nominally 6’ from the exterior of the building.
Testing of Water, Sewer, and Electrical in Plant and Final Site Utility Connection:
Before the building leaves the manufacturing center, PRC certifies a pressure water piping test, DWV, and the electrical connections for compliance with code. While the building is fully tested for leaks at the plant before shipment, road vibration may loosen some plumbing slip fittings and require tightening once the building services (water) is completed. Owner/General Contractor is responsible for minor fitting tightening to handle small slip fitting leaks caused by transportation.
Time of Completion:
PRC estimates a 240 calendar day schedule to complete our scope of work from receipt of written notice to proceed together with signed approved architectural submittals from all authorities required to approve them.
Exclusions/Exceptions:
1. Access issues for delivery of the building by a clear unobstructed path of travel from an improved roadway to the final installation pad or foundation may cause site delays and extra cost at each site. This exclusion covers sites whose access is limited by trees, inaccessible roadways, overhead power lines at location where crane will lift building, grade changes disallowing our delivery trailers with only 4” of clearance to grade, berms, or uneven site grades, or when the path of travel is over improvements such as sidewalks, all of which are not within the scope of work by PRC. On some sites without on-site storage availability for buildings that cannot be set, relocation to a proximal crane yard and later relocated to the site for installation, will incur additional fees at rates that vary
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 5 of 10
depending on local rates. PRC will provide written costs for this additional work by change order.
2. If weather on site causes site delivery issues, the delivery may have to be diverted to an off-site location and the additional costs will be a change order to the bid. Our staff works with the Owner/General Contractor in advance to make sure sound decisions for delivery are made to avoid this issue. But sometimes Owner/General Contractor take risks for weather, but this risk is clearly at the Owner/General Contractor risk, not PRC.
3. Sidewalks outside the building footprint.
4. Trench plates or matting needed for protection of site soils, sidewalks, hardscaping, or site utilities shall be the responsibility of the Owner/General Contractor. Any site soils damage or other site improvements if damaged during installation shall be the responsibility of the Owner/General Contractor.
5. Not responsible for removing any soil, sand, or other debris as a result of trenching or installation.
6. Survey, location of building corners, finish floor elevation, excavation, and construction of subgrade building pad and footings (if required) per PRC plans.
7. Soil conditions not suitable for bearing a minimum of 1500 PSF with compaction to 90% maximum dry density shall require Owner/General Contractor correction before building placement. If no soils testing report is available before bid, Owner/General Contractor must verify site supporting soils at a minimum of 1500 PSF because that is the least we can place our structures on or Owner/General Contractor or engineer of record must design a foundation system to meet the imposed loads of site placement.
8. Improper water pressure, an undersized meter, or improper water volume flow to the building may necessitate a change order for installation of a building internal diaphragm tank to provide the minimum flow rate and static pressure of up to 60 PSI and a minimum of 40 PSI to properly flush the fixtures. Building water service chlorination, post installation, shall be by Owner/General Contractor.
9. Our bid included crane costs are based on a maximum 35’ radius from the center pin of the crane (10’ back from the rear of the crane) to the building center point of the furthest building module roof. If additional distance requires a larger crane, additional costs will be assessed by change order to the Owner/General Contractor.
10. Bonds, building permits, a site survey, special inspection fees, minor trash removal (nominally one pickup truck of shipping materials), final utility connections to the on-site water, sewer and electrical are by the Owner/General Contractor. Since the building is fully inspected and tested in plant, minor plumbing leaks (if water is not available when building site work installation is completed) is by the Owner/ General Contractor.
11. Site Traffic Control, if applicable, shall be by Owner/ General Contractor, not PRC.
12. Any equipment installation, site work or special inspections other than described within this proposal, shall be by Owner/General Contractor.
13. Backflow certification if applicable by Owner/ General Contractor.
14. If the owner fails to provide specific design requirements for any room housing mechanical equipment, PRC reserves the right to recover redesign fees and costs associated with material changes.
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 6 of 10
15. The current building design has our standard magnetic lock system, however if any alternate hardware, bypass switches or timers are needed, the building will be subject to redesign and repricing.
Insurance and Prevailing Wage Certification:
PRC shall comply with the required insurance requirements, wage reports, and safety requirements for the project, including OSHA regulations.
Special Insurance to protect the Building before acceptance:
As PRC requires payment for each month of off-site construction, and since the building is not on owner property where their insurance will cover the building, we maintain a special policy that insures the property even when paid for off-site until the building is finally accepted by the owner. This special policy protects the Owner’s custom ordered materials to be used in the fabrication of the building during this period. PRC provides this Stock Throughput Policy to cover the building materials from supplier to manufacturer, while it is being built off-site, while in transit to the job site, during and after it is installed on-site until final acceptance. This special policy has a $1,000,000 coverage limit. This exceeds the cost of any single building we have offered for sale herein.
Errors and Omissions Insurance:
Our firm employs licensed architects, engineers, and drafting staff to provide design of our buildings.
Since these buildings are required to meet accessibility standards and building codes on site, and since we are the designer, we carry Errors and Omissions Insurance (E & O) to protect our clients from any errors. The policy covers a limit of up to $2,000,000 per occurrence and is more clearly explained in the insurance certificates we provide after receipt of a purchase order.
WARRANTY
All work performed by PUBLIC RESTROOM COMPANY (called “Company”) shall be warranted to the Owner to be of good quality, free of faults and defects in material, workmanship, and title for 5 years from last date of installation if building is installed by Company or 1 year if building is installed by Owner or Owner’s agent without on-site supervision by Company. Company warranty on building shell including exterior walls, concrete 8” slab/foundation, and roof system is warranted for 20 years structurally. The Company will repair or replace at their sole option any defects in work upon proper notice to the below stated address below.
Our Company extended warranties shall be Company only and shall have no effect on any required Performance, Payment, or Warranty Bonds where Surety shall assume no liability to the Company, the Owner, or any third parties should the Company fail for any reason to deliver acceptable maintenance warranties beyond the one year period. The warranty extension is solely between the owner and PRC and not the general contractor, bonding company, or architect/engineer of record.
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This warranty applies only if all work performed by Company has been fully paid for, including change orders if applicable. Company has no responsibility for any neglect, abuse, or improper handling of building product.
The warranties expressed herein are exclusive, and are in lieu of all other warranties expressed or implied, including those of merchantability and fitness.
There are no warranties which extend beyond those described on the face of this Warranty. The foregoing shall constitute the full liability of the Company and be the sole remedy to the Owner.
Owner/General Contractor selected parts and materials that are not PRC approved will not be covered under PRC’s 5 year component warranty. These selections will be covered only by any available manufacturer warranty.
Term of Offer to Sell and Owner/General Contractor Acceptance:
This offer is valid for acceptance within 30 days, or when a part of a public bid for the applicable duration imposed within the Owner’s bid documents. Acceptance is by approving our post bid preliminary notice to begin drawings subject to final Owner/General Contractor approval of our submittals and receipt of a contract or a purchase order/contract.
Special Notice of Possible Project Cost Increases as a Result of Late Payments:
In the event of delayed or late payment, PRC shall have the right to remedies including late charges, overall project total cost increases, and other damages as allowed by applicable law. The contract price quoted herein is a discounted price based upon our receipt of progress payments as invoiced on the agreed billing schedule of PRC. In the event of non-payment, PRC will provide a 5 day written notice to cure and if payment is still not received, the discounted price for the payment due may increase, to an undetermined amount, to cover work stoppage, remobilization, cancellation of materials and subsequent restocking charges, resale of the contracted building to another party, storage fees, additional crane fees, travel and per diem costs for field crews, and any other cost applicable to the project, as allowed by law. Interest if applicable to non-payment will be assessed at the maximum amount allowed by law or 18% whichever is greater.
Termination
Upon Termination for any reason, Owner/General Contractor shall be liable for the cost of all work performed up to the date of termination. Additionally, Owner/General Contractor shall pay for off-site demolition and disposal of the partially or fully fabricated building as well as any non-returnable materials which were custom-ordered to complete fabrication in PRC’s factory location. Any returned materials are subject to return and restocking fees at the Owner/General Contractor expense.
Venue for Contract Jurisdiction:
Public Restroom Company requires all contracts accepted by our firm to hold that the venue for legal jurisdiction for this contract offer and acceptance shall be Douglas County, Nevada. In the event of your
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 8 of 10
default, PRC shall be entitled to the full amount due including reasonable attorney fees, costs, storage, expenses of physical recovery, and statutory interest, as allowed by law.
Optional Building Installation Steps – By Others:
If a Community Workforce Agreement or other labor regulation requires the use of local labor for site work, our trained installation staff will not be able to complete the installation work on site. In these cases, Public Restroom Company shall provide one staff member for supervision of installation work being performed by others for warranty to be valid. Below is a general guide for the installation and may not constitute a full installation process depending on the unique features of the site, building, and utilities needed.
1. Underground Utility Prep: *Reminder - 8” slab arrives with the building* a. Owner/ General Contractor to stringline outside of building slab and mark the utility drop locations per the plumbing drop plan provided with submittal drawings. b. Owner/ General Contractor to trench utility lines to meet the drop locations. c. Owner/ General Contractor to assemble the underground sewer piping, electrical conduit, and install underground water line.
d. Trench and install building utilities.
e. Slope the sewer to code (minimum 2%).
f. Shade pipes with sand while waiting for the underground inspection. g. Pass local building underground inspection.
h. Backfill with course mason sand around all the plumbing risers. i. Pad should be laser level 8” below the finish floor elevation. Place course mason sand and screed sand flush using 2x4’s.
2. Building Off-Load and Set:
a. Remove plastic shrink wrap.
b. Remove steel tie-down plates from building slab and install provided pick plates. c. Remove the electrical conduit from the main panel, clear all block out grates. d. Hook up the rigging and install protection from rigging at the fascia. e. Pick the building slowly, lift the building up 1 inch off the trailer to make sure building is secure. Check the level of the building and adjust with shackles. f. Set the building on the sub-grade at marked location. g. Repeat for any additional building modules.
3. Final Install Steps:
a. Make sure the building is level and aligned properly (block joints, cap beam, concrete slab, plumbing, fascia, ridge, etc.)
b. Dry in the roof including caulking joints at the fascia. c. Connect all interior plumbing, including clean outs before the exterior sewer POC. d. Connect the 2” electrical conduit to the main panel in the chase, install 10’ ground and connect it to the Ufer ground that is located under the panel. e. Touch up paint, as needed.
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 9 of 10
f. Sweep out all the rooms, wipe all fixtures and doors, etc. g. Install backer rod where the building modules join.
h. Install self-leveling caulking on the floor slab joints where the building modules meet.
Joseph McConnell Jr USAF Park – Apple Valley, CA | 8.28.2024| Reference # 11798-1/23/2024-1 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 10 of 10
No modifications to this offer shall be authorized unless confirmed in writing by the President of Public Restroom Company.
Offered by: Public Restroom Company by _________________________________ Charles E. Kaufman IV, President
This provides conditional acceptance of this preliminary purchase order for this building subject to acceptance of the submittals, furnished by Public Restroom Company. Once you accept the preliminary submittals, this shall become a final purchase agreement or at your discretion the final purchase order or a contract may be substituted with this attached.
Accepted by:
_______________________________ _______________________________ Authorized Signature Date Signed
_______________________________ _______________________________ Printed Name Legal Entity Name and Address
Date:
Bldg Size:
Type of Bldg:
CAP BEAM
FINISH
FLOOR SYSTEM
Entire Building
ROOM/ITEM
8/26/2024
See Drawings
SP-132-DF-BF-ST
Restroom
Exposed Concrete with Light Broom Finish with Integral Additive for Stain/Moisture Resistance
WALL SYSTEM
BUILDING WALLS HEIGHT
Building Walls Height 7'4"
EXTERIOR WALLS - CMU BLOCK TYPE AND COLOR ROWS
Precision Gray
TYPE OF BUILDING
Construction Type
MVR WOOD Wood Framed walls above cap beam, and wood framed rafters [ceiling & vents same as MVR] Entire Building Floor Coating with Skid Resistant Additive - Flakes All
Site Address: 12478 Navajo Rd.
City, State, Zip: Apple Valley, CA 92308
SPECIFICATIONS
Project #: 11798
Project Name: Joseph Mcconnell Jr Usaf Park
Precision Exterior 4" CMU
TYPE
CMU To Cap Beam
FINISH HEIGHT
Paint over block filler
WALL FINISHES - EXTERIOR
Cap Beam Cap Beam, Steel Tube, Painted
FRC Siding -Above- Cap Beam FRC Stucco Pattern-James Hardie - Painted Above Cap Beam Alcove Precision CMU Painted To Cap Beam
Exterior Paint PPG Exterior Gloss - Colors TBD by client
WALL FINISHES - INTERIOR
Vents Screen Fiber Wire Mesh
ROOM
Restrooms Below Cap Beam Block filler & paint To Cap Beam
FINISH HEIGHT
Restrooms - Above Cap Beam Stucco Pattern FRC - Painted Above Cap Beam Storage - To cap Beam Block filler & paint To Cap Beam
Mechanical - To Cap Beam Block filler & paint To Cap Beam Mechanical - Above Cap Beam Painted OSB Above Cap Beam
Storage - Above Cap Beam Painted OSB Above Cap Beam
ROOF SYSTEM
Mc Elroy Mcelroy MasterLok, 24 GA, 16" Wide
ITEM DESCRIPTION
Entire Building Ceiling (MVR) 5/16" Cement Board Stucco Pattern Over 5/8" OSB Fascia 14/16 Ga Formed Galvanized Steel W/1" Return At Top (MVR) ITEM
Hollow Metal Doors Hollow Metal: Galvanized 14 GA. Door w/ 14 GA Frame Continuos Hinge
DOORS - HARDWARE
DESCRIPTION
DESCRIPTION
Garage Door Sectional Garage Door YES
GARAGE DOOR & PRC FABRICATED B-DECK GATE FOR TRASH ENCLOSURES TYPE DESCRIPTION MANUFACTURER WITH REMOTE CONTROL?
TYPE
Deadbolt SCHLAGE B600 series temporary large format core (std)
DOOR LOCKS & SPECIALTY ITEMS
DESCRIPTION
Door Closer
Pull Plates
ITEM LOCATION
Rockwood-VRT24 "Z" (Standard w/Anti-Microbial) (Std)
LCN Closer, Model # 4211 Cush Arm (for Out Swing Door) Restroom Door Sweeps NGP Door Sweep 200NA36 Chase/ST
Ives Crash Chain (Standard) Ives Crash Chain, # CS11526D20, US26D, 20.5, Crash Stop Storage Door Threshold (No Tile) Threshold Fluted Saddle Mill Finish Alum, 4" Wide #270A36 All Door Stop/Bumper Door Stop/Bumper, Floor Mounted, Brass, Item # DSF444U26D Chase Magnetic Locks (SAM) SAM Securitron System SDC-463U Emergency Exit Button ITEM
RESTROOM ACCESSORIES
MANUFACTURER/DESCRIPTION FINISH
3-roll Toilet Paper Holders Royce Rolls TP-3 Stainless Steel Signage
Grab Bars Grab Bars Stainless Steel
Door/Wall Signs Polished Aluminum & Blue
Aluminum Louvers (Chase Std) Louver Sunvent Industries Model #157 Polished Aluminum Baby Changing Station Foundations 200-EH-1 Stainless Steel Hand Dryer Std Dyson Airblade V, Low Voltage 120V, Model # HU02, Spray Nickel
ITEM MANUFACTURER/DESCRIPTION
Utility Hook (Standard) Utility Hook, Bright Finish, Bobrick # B-670-PRC or Franklin Brass 5501 for Blazer Soap Dispenser PRC Proprietary Tank
W/Thru Wall Valve Thru Wall Valve ASI #353
PRIVACY SCREENS (PARTITION WALLS)
CMU with Paperstone Doors CMU Stall Walls With Paper Stone Doors, Continuos Hinges, Pilasters Toilets - Stainless Steel Acorn # 1675 W-1-HET 1.28 GPF-FVBO-ADA-PFS-316SS
PLUMBING
FIXTURE/PART DESCRIPTION
Lavs - Stainless Steel Rear Connect Acorn # 1652LRB-1-DMS-03-M-316SS Urinals - Stainless Steel Acorn # 1709 HEU-W-1-0.125-FVBO-316SS Bottle Filler Wall Mounted Bottle Filler, Lead Free, Type 304 Stainless Steel, Haws Model # 1920 Drinking Fountain Wall Mounted Drinking Fountain, 14 Gauge, Type 304 Stainless Steel, Haws Model # 1109.14 Lever (Std) - Toilet Flush Valve Zurn W.C. Flush Valve 1.28 Ga Zurn # Z6143AV-HET-7L-BG Lever - Urinal Flush Valve Zurn Urinal Flush Valve .125 GPM Zurn # Z6195AV-ULF-7L-BG Floor Drains: W/Trap Primer Floor Drain Zurn # ZN460-2NH-5B W/Strainer / With Trap Primer Water Heater
FIXTURE/PART DESCRIPTION
Stiebel DHC-E3 1 lavatory
PLUMBING GENERAL
Tempered Water to Lavs Thermostatic Mixing Valve, Acorn Model # ST70-12 Water Line Material
Valve Combo (PRV) Valve Combo with Pressure Reducing Valve Copper (Std)
Bladder Tank ProFlo PFXT5, (PRC)/ Amtrol 2 gal (Blazer) - no elect required Hose Reel & Hose Hose Reel With 5/8"x75' Garden Hose
Hose Bibb- Interior Acorn #8121-LF - in the Chase
Metering Faucet Single Hole Metering Faucet, Chicago Model # 333-E2805-665PSHABCP - Tempered
Electrical Panel 100 amp Single Phase -
ELECTRICAL
ITEM DESCRIPTION
120/240 v 20 Circuits
ITEM
Breakers Plug on (QOD)
LIGHTING
DESCRIPTION (W=WALL, C=CEILING)
OCC Sensor Switch for St&CN Occupancy Sensor Wall Switch with Dimming Lighting Control -Interior- Light Fixture Integraded Occupancy Sensor (OCC) Interior Lights W/C) Luminaire, Swoop Series SWP1212-OP-BRZ-OCC 15 Watts Lighting Control -Exterior- Photo Cell Intermatic Photo Control #EK4336S Exterior Light W/C) Luminaire, Swoop Series SWP-610-OP-BRZ 15 Watts Exterior Lights W) Luminaire, AEL-12 (Dark Sky Compliant) 20" long 10 Watts Chase Lights C) Green AL-41L (small Chase) Waterproof 15 Watts Switches By Pass By Pass (To By Pass OCC Sensors) Chase Switches Single Pole Single Pole (Adjacent to Panel)
Receptacles
Receptacles
Emergency Exit Sign Lithonia LHQM *need one for each door Emergency Light Lithonia ELM2L Led 2 Head Led Emergency Light (Mechanical Room)
RECEPTACLES/SWITCHES, HEATERS, FANS, HVAC, LIGHTED SIGNS
ITEM DESCRIPTION LOCATION
GFCI (Adjacent to Panel)
GFCI Storage
Storage Lights C) Green AL-41L (small room) waterproof 15 Watts
081721-PRM
Rev. 3/2021 1
Solicitation Number: RFP 081721
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Public Restroom Company, 2587 Business Parkway, Minden, NV 89423 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Restroom and Shower Facility Solutions from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires October 15, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
081721-PRM
Rev. 3/2021 3
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
081721-PRM
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
081721-PRM
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
081721-PRM
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
081721-PRM
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Public Restroom Company
By: __________________________ By: __________________________ Jeremy Schwartz Katie Sherin
Title: Chief Procurement Officer Title: Chief Operating Officer Date: ________________________ Date: ________________________ Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 081721 Vendor Name: Public Restroom Company
Public Restroom Company 081721-PRM
Pricing for contract #081721-PRM offers Sourcewell participating agencies the following discounts:
• 5% Discount off the Base Model Price (MSRP) for all prefabricated buildings with standard finishes and fixtures.
• The standard discount does not apply to shipping and installation expense, which includes a third-party crane rental. These costs will be quoted and added to the final delivered price. • We will offer the following volume discounts to Sourcewell participating agencies for any order(s) placed within the four (4) year contract period:
o Orders between $500,000 - $999,999, an additional 1% to standard discount o Orders between $1M – 1.5M, an additional 2% to standard discount o Orders over $1.5M+, an additional 3% to standard discount
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: FEE WAIVER NO DRUGS AMERICA
From: Douglas Robertson, Town Manager
Submitted by: Debbie Rivera, Parks and Recreation Manager Parks and Recreation Department
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $946.00.
SUMMARY
No Drugs America is requesting use of Amphitheater at Civic Center Park on October 12, 2024, to provide education and discussion to the youth in the community about abstaining from drug use. They anticipate reaching out to approximately 200 youth and their family members. The organization will still be required to provide a Certificate of Insurance, Security Deposit, and submit a completed Facility Use Agreement for approval through the Parks & Recreation Department.
BACKGROUND
On 8-14-01, the Town Council adopted a policy stating fees can be administratively waived for a local public agency, a utility company or service district, or a similar entity providing an essential service to the general community, whereas non-profit requests for fee waivers must go before the Town Council for consideration.
FISCAL IMPACT
Although there is not an ongoing demand that is displaced with the request on this particular day, the waiving of these fees will result in the loss of potential revenue in the amount of $946.00.
ATTACHMENTS
A. Fee Waiver request from No Drugs America.
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: DEDICATION OF ROAD EASEMENTS ON TOWN-OWNED
PROPERTY
From: Douglas Robertson, Town Manager
Submitted by: Richard Pedersen, Town Engineer
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
A. That the Town Council dedicates road easements for public road and public utility purposes at the Town-owned Parcel, APN 0437-242-01, located at the southeast corner of Centeal Road and Standing Rock Avenue.
B. Direct the Mayor to execute the Road Easement document on behalf of the Town of Apple Valley, for Central Road, Standing Rock Avenue, and Roxbury Road.
BACKGROUND
LGI Homes is currently in the process of developing Tract Map No. 17247, located between Standing Rock Avenue and Ramona Avenue, approximately ¼ mile east of Central Road.
The tract is also east and adjacent to a Town-owned parcel. Attached are Exhibits “A” and “B” which show the location of the proposed road dedications. They are shown along the north, west, and south boundaries of the Town’s property. East of the Town’s property is Tract No. 17247 and no road dedications are needed along the east boundary.
Southern California Edison (SCE) is supplying power to Tract No. 17247 and has requested an easement from the Town to place a transformer on the Town-owned parcel to serve the Tract. In-lieu of providing SCE with an easement, staff recommends that the Town dedicate the standard public road easements for Standing Rock Avenue so that SCE will be able to obtain a permit from the Town and operate their system under the Town’s franchise agreement. It is also recommended, that in addition to Standing Rock Avenue, all streets adjacent to the Town’s parcel be dedicated at this time, which includes Central Road on the west and Roxbury Road on the south.
FISCAL IMPACT
There is no fiscal impact for the Town.
ATTACHMENTS
A. Location Map
B. Road Easement Document
C. Exhibit “A”
D. Exhibit “B”
Recording Requested by:
Town of Apple Valley
When Recorded mail to:
TOWN OF APPLE VALLEY
Engineering Division
14955 Dale Evans Parkway
Apple Valley, CA 92307
FOR RECORDER’S USE ONLY
EXEMPT FROM RECORDING FEES PER GOVT. CODE §27383
EXEMPT FROM DOCUMENTARY TRANSFER TAX PER REV& TAX CODE §11922
GRANT OF EASEMENT
This is to certify that the interest in real property conveyed by the within deed or grant to the Town of Apple Valley, a political corporation and/or governmental agency, is hereby accepted under the authority of a resolution adopted by the Town Council as Resolution No. 89-53 on August 15, 1989, and the Grantee consents to the recordation thereof by its duly authorized officer.
By: ________________________________________ Date:________________ RICHARD H. PEDERSEN
TOWN ENGINEER
Assessor’s Parcel No.____0437-242-01_________
THE UNDERSIGNED Town of Apple Valley, A MUNICIPAL CORPORATION AND BODY CORPORATE and POLITIC IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA hereby GRANTS to the PUBLIC IN GENERAL, an EASEMENT for STREET and HIGHWAY including PUBLIC ROAD, and PUBLIC UTILITY purposes, and all consistent and related purposes, in, over, under, through and across the following described real property in the, Town of Apple Valley, County of San Bernardino, State of California:
“A” AND “B” ATTACHED TO AND HEREIN MADE A PART OF THIS DOCUMENT
SIGNED ____________________________ DATE _________________
SCOTT NASSIF, MAYOR
ATTACH APPROPRIATE NOTARY FORM
EXHIBIT “A”
PUBLIC ROAD AND UTILITY EASEMENT
LEGAL DESCRIPTION
Being a portion of the North Half of the Northwest Quarter of the Southwest Quarter of Section 14, Township 5 North, Range 3 West, San Bernardino Meridian, in the Town of Apple Valley, County of San Bernardino, State of California, more particularly described as follows:
BEGINNING at the northwest corner of said North Half, said point being the centerline intersection of Standing Rock Avenue with Central Road; Thence along the centerline of said Standing Rock Avenue, said line also being the northerly line of said North Half, North 89°11'32" East 1318.97 feet to the northeast corner of said North Half;
Thence along the easterly line of said North Half, South 00°17'43" East 30.00 feet to a line
30.00 feet southerly and parallel with measured at right angles from said northerly line; Thence along said parallel line, South 89°11'32" West 1220.34 feet to the beginning of a tangent curve concave southeasterly having a radius of 35.00 feet; Thence departing said parallel line southwesterly 54.63 feet along said tangent curve through a central angle of 89°26'12" to a point on a line 64.00 feet easterly and parallel with measured at right angles from the westerly line of said North Half, said westerly line being the centerline of said Central Road;
Thence tangent from said curve along the last-mentioned parallel line, South 00°14'40" East 529.01 feet to the beginning of a tangent curve concave northeasterly having a radius of 35.00 feet;
Thence departing the last-mentioned parallel line, southeasterly 55.32 feet along said tangent curve through a central angle of 90°33'24" to a point on a line 30.00 feet northerly and parallel with measured at right angles from the southerly line of said North Half, said southerly line being the centerline of Roxbury Road;
Thence tangent from said curve along the last-mentioned parallel line, North 89°11'56" East 1220.18 feet to a point on the aforementioned easterly line of said North Half; Thence along the easterly line of said North Half, South 00°17'43" East 30.00 feet to the southeast corner of said North Half, said point also being a point on the aforementioned southerly line of said North Half and the centerline of said Roxbury Road;
EXHIBIT “A”
PUBLIC ROAD AND UTILITY EASEMENT
LEGAL DESCRIPTION
Thence along the southerly line of said North Half and the centerline of said Roxbury Road, South 89°11'56" West 1319.55 feet to the southwest corner of said North Half, said point also being the centerline intersection of said Roxbury Road with said Central Road; Thence along the westerly line of said North Half and the centerline of said Central Road, North 00°14'40" West 659 feet to the POINT OF BEGINNING.
Containing 118,014 Square Feet, 2.709 Acres, more or less.
See Exhibit “B”, attached hereto and by this reference made a part hereof.
Date:
Robert N. Beuschlein, LS 7874
AUGUST 7, 2024
STANDING ROCK AVENUE
ROXBURY ROAD
CENTRAL ROAD
OFFER OF DEDICATION
N½ OF THE NW¼ OF THE SW¼ OF
SECTION 14, T.5N., R.3W., S.B.M.
APN: 0437-242-01
OFFER OF DEDICATION
OFFER OF DEDICATION
No. 7874
S T A T E O F CA L I F ORN I A
L ICENSED LAND SURVEYOR
R O
B E R T N . B E U S C H L
E I N
HUNSAKER E
N
W
S
P.O.B.
NW CORNER N½ OF THE NW¼ OF THE
SW¼ OF SEC. 14, T.5N., R3W., S.B.M.
AUGUST 7, 2024
Town Council Agenda Report
Date: October 8, 2024
To: Honorable Mayor and Town Council
Subject: APPROVE PURCHASE OF TASKMASTER GRINDER AT LIFT STATION 3A-1
From: Douglas Robertson, Town Manager
Submitted by: Jabez Vargas, Public Works Manager
Public Works Division
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
Approve purchase of a Taskmaster Grinder from Franklin Miller, Inc. in the amount of $70,862.
BACKGROUND
The Town currently has a grinder at the 3A-1 Lift Station on Riverside Drive that is over ten (10) years old and no longer functioning properly. The grinder is used to disintegrate incoming debris (rags, mops, etc.) before they enter the pumping process. This new Taskmaster Grinder is identical to the grinder currently in place, therefore, will be a drop in place and elminate any adjustments necessary for proper installation inside the grinder vault. This new grinder will reduce or eliminate costly ongoing daily maintenance associated with blockages of the wastewater pumps, which will significantly reduce ongoing maintenance cost. In addition, it will reduce, and even eliminate the risk of wastewater overflows resulting from pump plugging.
ANALYSIS
The Town received a sole source quote from Franklin Miller, Inc. in the amount of $70,862. The cost of this purchase qualifies for an exeption to the Town’s bidding procedures under Section 3.12.270 (2) of the Apple Valley Municipal Code as using a non-identical grinder would result in costly modifications to the existing sewer, and Franklin Miller is the only authorized vender for the Taskmaster Grinder on the West Coast which is identical to the grinder currently in use at the Lift-Station. The Taskmaster Grinder comes with a one year warranty.
FISCAL IMPACT
Funding for purchasing this piece of equipment has been appropriated in the adopted FY 2024-25 budget under Wastewater account code 50105032.750010.
ATTACHMENTS
A. Quote from Franklin Miller, Inc.
B. Sole source letter from Franklin Miller, Inc.