Council - Regular Meeting - November 12, 2024
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Kit Johnson Life Point Baptist Church
2.2 Pledge of Allegiance
2.3 Presentations
Employee of the Quarter - Fourth (4th) Quarter - Shannon Dunkle, Public Relations Specialist
3. Public Comments
4. Councilmember Committee/Commission/Community Participation
1. Boards 2023-2024.pdf
Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting. Councilmembers may also make brief reports on their community participation. No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - December 10, 2024 - Council Chamber Regular Session at 6:30 p.m.
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1 - 6.13 as recommended.
6.1 APPROVAL OF MINUTES
1. Minutes - October 22, 2024.pdf
2. Post-Meeting Minutes - CC-RM_Oct22_2024 - English.pdf That the Town Council approve the subject minutes as part of the consent agenda.
6.2 OCTOBER 2024 COMMERCIAL WARRANTS AND WIRE TRANSFER SCHEDULES
1. October 2024 Commercial Warrants.pdf
2. Warrants Oct. 2024.pdf
3. EFT's Oct. 2024.pdf
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 OCTOBER 2024 PAYROLL/BENEFITS WARRANTS SCHEDULE
1. October 2024 Payroll Warrants.pdf
That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.
6.4 PROFESSIONAL SERVICES AGREEMENT WITH MDG ASSOCIATES INC-THIRD AMENDMENT
1. Town of Apple Valley Contract Extension with MDG Associates.pdf
2. Amendment 3 MDG Associates Inc.pdf
Approve the extension of the Professional Services Agreement between the Town of Apple Valley and MDG Associates Inc. for an additional term of two (2) years.
6.5 ACCEPT THE FINAL MAP FOR PARCEL MAP NO. 20778 APPLICANT: ALTEC LAND PLANNING
1. Accept the Final Map for Parcel Map No. 20778.pdf
2. Letter of Approval TPM 20778.pdf
It is recommended that Town Council accept the final map for Parcel Map No. 20778.
6.6 ACCEPTANCE OF WORK FOR MODULAR KENNELS AT APPLE VALLEY SHELTER
1. ACCEPTANCEOFWORKFORMODULAR APPLE VALLEY SHELTER CONCRETE FOUNDATION 20240065.pdf
2. Project Location.10.10.24 Hitt.pdf
3. Notice of Completion Hitt.pdf
4. Budget Amendment Hitt.pdf
That the Town Council:
Accept the work completed by Hitt Construction Company, Inc. as part of the Apple Valley Animal Shelter Concrete Foundation - project No. 2024-0065 for a total cost of $70,000.
Approve budget amendment totaling $26,500.
Direct the Town Clerk to file the Notice of Completion for the contract work.
Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.7 ACCEPTANCE OF WORK FOR THE YUCCA LOMA ROAD WIDENING PROJECT
1. Yucca Loma Road Widening Acceptance of Work.pdf
2. Notice of Completion_Yucca Loma Rd Widening.pdf
That the Town Council:
Accept the work completed by Onyx Paving Company, Inc. for the Yucca Loma Road Widening project for a total contract cost of $1,572,179.89.
Direct the Town Clerk to file the Notice of Completion for the contract work.
Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.8 ACCEPTANCE OF WORK FOR THE CHIP SEAL 2024 PROJECT
1. Chip Seal 2024 Acceptance of Work.pdf
2. Chip Seal 2024 Segments Map.pdf
3. Notice of Completion_Chip Seal 2024.pdf
That the Town Council:
Accept the work completed by American Pavement Systems, Inc. for the Chip Seal 2024 project for a total contract cost of $2,217,506.20.
Direct the Town Clerk to file the Notice of Completion for the contract work.
Direct the Finance Director to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.9 ACCEPTANCE OF WORK FOR THE DOUBLE MODULAR DEMOLITION PROJECT
1. Acceptance of Work for Double Modular Demolition Project.pdf
2. Project Location.pdf
3. Notice of Completion - Double Modular Demolition.pdf That the Town Council:
Accept the work completed by Unlimited Environmental, Inc. as part of the Double Modular Demolition Project for a total contract cost of $78,709.48.
Direct the Town Clerk to file the Notice of Completion for the contracted work.
Direct the Finance Department to release the retained funds 30 days after the Notice of Completion has been filed, provided no claims are filed against the contractor.
6.10 AWARD DESIGN SERVICES FOR THE CIVIC CENTER PARK PICKLEBALL PROJECT NO. PR 2024-04
1. AWARD DESIGN SERVICES FOR THE CIVIC CENTER PARK PICKLEBALL PROJECT NO. PR2024-04.pdf
2. Kimley Horn and Associates Price Proposal.pdf
3. Apple Valley_ Model Professional Services Agreement Draft.pdf That the Town Council award a professional services contract to Kimley-Horn and Associates, Inc. for the design of the Civic Center Pickleball Court Project in the amount of $176,741 and a 10% contingency of $17,674, for a total amount not to exceed $194,415.
6.11 APPROVE PURCHASE OF PLAYGROUND STRUCTURE AND RUBBER SURFACING FOR CAPTAIN JOSEPH MCCONNELL JR. USAF PARK (MCCONNELL PARK)
1. APPROVE PURCHASE OF PLAYGROUND STRUCTURE AND RUBBER SURFACING FOR CAPTAIN JOSEPH MCCONNELL JR. USAF, PARK.pdf
2. Captain Joseph McConnell JR. USAF Park Playground Option 4B.pdf
3. Gametime_contract_2017001134_103017.pdf
4. 2017001134_Gametime_AM15_2023_12_27_Redacted.pdf
5. CEQA NOE(2).pdf
That the Town Council approve and authorize the Town Manager or his designee to approve the price proposal and authorize a purchase order with Playcore Wisconsin, Inc. dba GameTime, for the purchase and installation of one playground structure including pour-in-place rubber surfacing in the amount not to exceed $412,078.44. The new playground will be installed at the Captain Joseph McConnell Jr. USAF Park (McConnell Park).
6.12 APPROVE PURCHASE AND INSTALLATION OF RUBBER TRACK SURFACING FOR CAPTAIN JOSEPH MCCONNELL JR. USAF PARK (MCCONNELL PARK)
1. APPROVE PURCHASE AND INSTALLATION OF RUBBER TRACK SURFACING FOR CAPTAIN JOSEPH MCCONNELL JR. USAF, PARK.pdf
2. Beynon Sports Surfaces, Inc. Quote.pdf
3. CMAS Contract 4 12 78 0063A.pdf
4. CMAS Price GSA.pdf
5. CEQA NOE.pdf
That the Town Council approve and authorize the Town Manager or his designee to approve the price proposal and authorize a purchase order with Benyon Sports Surfaces, Inc. for the purchase and installation of new synthetic sports track surfacing in the amount not to exceed $221,309. The new synthetic track surfacing will be installed at the Captain Joseph McConnell Jr. USAF Park (McConnell Park).
6.13 APPROVE PURCHASE OF TWO SHADE STRUCTURES FOR CAPTAIN JOSEPH MCCONNELL JR. USAF PARK (MCCONNELL PARK)
1. APPROVE PURCHASE OF TWO SHADE STRUCTURES FOR CAPTAIN JOSEPH MCCONNELL JR. USAF, PARK.pdf
2. Icon Shelter Systems Quote.pdf
3. Specification Sheet - Shade Structures.pdf
4. Supplier Award Document 24 25 9B000 Icon Shelters Inc.pdf
5. CEQA NOE(1).pdf
That the Town Council approve and authorize the Town Manager or his designee to approve the price proposal and authorize a purchase order with Icon Shelter Systems for the purchase of two shade structures in the amount not to exceed $74,500.01. The new shade structures will be installed at the Captain Joseph McConnell Jr. USAF Park (McConnell Park).
7. Public Hearings
8. Business of the Council
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Recommended Motion:
To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:
11.1 CLOSED SESSION
1. Closed Session.pdf
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Negotiations with Real Property Negotiator – Property: APNs 3087-391-01 and 3087-391-02; 22131 Powhatan Road, Apple Valley, CA 92308; Agency Negotiator: Town Manager, or designee; Negotiating Parties: County of San Bernardino; Under Negotiation: Price and terms of payment.
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subsection (D) of Section 54956.9: Two Cases C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Paragraph (1) of Subdivision (D) of Government Code Section 54956.9 Case No.: Civds1600180 – Town of Apple Valley vs. Apple Valley Ranchos Water Company Et Al.; and Town of Apple Valley vs. Apple Valley Ranchos Water Company, Et Al., Court of Appeal Case No. E078348.
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.