APPLE VALLEY TOWN COUNCIL
AGENDA
Tuesday, July 22, 2025, 6:30 p.m.
Council Chamber
PLEASE SILENCE CELL PHONES UPON ENTERING THE CHAMBER
THIS MEETING IS BROADCAST LIVE AND VIEWABLE ON FRONTIER CHANNEL 29 OR CHARTER SPECTRUM CHANNEL 186 AND LIVE STREAMED ONLINE AT HTTPS://APPLEVALLEY.TV. THE TOWN OF APPLE VALLEY SUPPORTS PUBLIC COMMENTS FOR INDIVIDUALS NOT PHYSICALLY PRESENT AND WISHING TO MAKE PUBLIC COMMENTS.
PLEASE EMAIL YOUR COMMENT TO [email protected]. COMMENTS SHOULD BE SUBMITTED BY 12:00 P.M. ON THE MEETING DATE TO BE INCLUDED IN THE RECORD.
The meeting will occur in the Council Chamber located at 14955 Dale Evans Parkway in Apple Valley, California.
This is an agenda for the scheduled meeting of the Town of Apple Valley.
This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chamber. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.
Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.
In accordance with the Rules of Procedure, members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak.
Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.
No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the Town Council/Redevelopment Agency or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3.
When called, approach the podium and if desired, please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.
Individuals, who demonstrate disruptive conduct during Town Council meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in PC403, disrupting a public meeting and are subject to removal from the chamber or arrest.
The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.
Pages
1. Call to Order
2. Opening Ceremonies
2.1 Invocation
Pastor Foy with United In Christ Baptist Apple Valley
2.2 Pledge of Allegiance
2.3 Presentations
Certificate of Appointment - Samuel Shoup - Community
Development Citizens Advisory Committee (CDCAC)
A.
Employee of the Second (2nd) Quarter - Omar Dominguez,
Public Works Supervisor, Wastewater
B.
San Bernardino County Transportation Authority (SBCTA)
Measure I Presentation, Louis Vidaure, Legislative Analyst, Office of Legislative & Public Affairs
C.
3. Public Comments
4. Councilmember Committee/Commission/Community Participation 6 Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting Regular Meeting - August 12, 2025 - Council Chambers Regular Session at 6:30pm
A.
6. Town Council Consent Agenda
Recommended Motion:
To approve the Consent Calendar items numbered 6.1 to 6.7 as recommended.
6.1 APPROVAL OF MINUTES 8
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 APPROVE PURCHASE OF A NON-CDL DIESEL ELGIN BROOM
BADGER STREET SWEEPER
18 Approve the purchase of a Non-CDL Diesel Elgin Broom Badger Street Sweeper from Haaker Equipment Company for $347,048.44 along with the Budget Amendment increasing appropriations to fund 2010 by $348,000.
6.3 APPROVE PURCHASE OF A FALCON TRAILER MOUNTED 4-TON
ASPHALT HOT BOX
24 Approve the purchase of a Falcon Trailer Mounted 4-Ton Asphalt Hot Box from Haaker Equipment Company for $64,871.55.
6.4 FISCAL YEAR 2025-2026 BUDGET OF THE APPLE VALLEY
PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (PBID)
28 That the Town Council approve the Fiscal Year (FY) 2025-26 Budget of the Apple Valley Village Property and Business Improvement District (PBID) Association.
6.5 ADOPT RESOLUTION NO. 2025-19 APPROVING THE SEWER
SYSTEM MANAGEMENT PLAN UPDATE
31 Adopt Resolution No. 2025-19 a Resolution of the Town Council of the Town of Apple Valley, California, approving the Sewer System Management Plan update for the Town of Apple Valley as required by the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
6.6 APPROVE RESOLUTION NO. 2025-20 AMENDING THE
CLASSIFICATION AND SALARY PLAN AND GRADE AND STEP
TABLE FOR THE TOWN OF APPLE VALLEY
297
Approve Resolution No. 2025-20, A Resolution of the Town Council of the Town of Apple Valley, California, amending the current Classification and Salary Plan and Grade and Step Table.
6.7 ADOPT RESOLUTION NO. 2025-21 AMENDING THE PERSONNEL
POLICY AND PROCEDURES MANUAL FOR THE TOWN OF APPLE
VALLEY
310
Adopt Resolution No. 2025-21, A Resolution of the Town Council of the Town of Apple Valley amending the Personnel Policy and Procedures Manual for the Town of Apple Valley.
7. Public Hearings
7.1 LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT #1- PUBLIC
HEARING, CONFIRMING ASSESSMENT AND LEVYING
ASSESSMENT FOR FISCAL YEAR 2025-2026
313
That the Town Council:
A. Conduct the public hearing
Adopt Resolution No. 2025-22, A Resolution of the Town
Council of the Town of Apple Valley confirming diagram and assessment and levying assessment for fiscal year 2025-2026 B.
8. Business of the Council
8.1 APPLE VALLEY ANIMAL SHELTER 353
That the Town Council carefully consider all of the public testimony heard at this meeting and all information and input received previously.
Following discussion, staff recommends Town Council choose one of the following options:
Option 1 – Approve the purchase and sale agreement, selling the Shelter to the County, and enter into a shelter service agreement with the County;
Option 2 – Reject the purchase and sale agreement, and direct staff to take action to end the current agreement with the County; or Option 3 – Provide different or additional direction to staff.
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
11. Closed Session
Recommended Motion:
To Adjourn the regular meeting to move into Closed Session at TIME to discuss the following:
11.1 CLOSED SESSION 398
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation under section 54956.9(d)(4): One Case
12. Adjournment
Recommended Motion:
To adjourn the meeting of the Apple Valley Town Council at TIME.
TOWN OF APPLE VALLEY
TOWN COUNCIL SERVING ON BOARDS, COMMITTEES & COMMISSIONS
CITIZEN ADVISORY COMMITTEES
HISTORICAL ADVISORY COMMITTEE (HAC)
Council Member Cusack
Meets every 2nd Tuesday of each month at 9:00 a.m.,
(location may vary)
SPECIAL ADVISORY COMMITTEES
DISASTER PREPAREDNESS*
Mayor - Chairman
Meets quarterly at 1:30 p.m., Town of Apple Valley
Conference Center - Development Services Building
14975 Dale Evans Parkway, Apple Valley.
TRAFFIC ADVISORY COMMITTEE (TAC)
Mayor Nassif
Meets as needed.
Town Council Chambers
TOWN PERSONNEL COMMITTEE
Mayor Nassif
Council Member Bishop
Meets as needed
PARK AND RECREATION ADVISORY COMMITTEE
Mayor Nassif
Mayor Pro-Tem Emick
AD HOC COMMITTEES
APPLE VALLEY ROAD AD HOC COMMITTEE
Mayor Nassif
VILLAGE MERCHANTS AD HOC COMMITTEE
Mayor Pro-Tem Emick
SINGLE-FAMILY RESIDENTIAL DESIGN CRITERIA
AD-HOC COMMITTEE
Council Member Bishop
Council Member Leon
AGENCY - BOARDS/COMMITTEES &
COMMISSIONS
CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY (CJPIA)
Mayor Nassif – Director
Exec. Committee meets every 4th Wednesday of each
month at 7:00 p.m., La Palma, CA.
CAL CITIES/DESERT MOUNTAIN DIVISION (DMD)
Mayor Nassif- Voting Delegate
Council Member Bishop – Alternate
Meets as needed, rotating cities.
MOJAVE DESERT AIR QUALITY MANAGEMENT
DISTRICT (MDAQMD)
Council Member Leon-– Delegate
Mayor Pro-Tem Emick – Alternate
Meets every 4th Monday of each month at 10:00 a.m.,
14306 Park Avenue, Victorville
MOJAVE DESERT AND MOUNTAIN RECYCLING
AUTHORITY
Council Member Cusack – Delegate
Council Member Bishop – Alternate
Meets quarterly on the 2nd Thursday February, May,
August and November at 10:00 a.m.
at the Materials Recovery Facility, 17000 Abbey Lane,
Victorville
SAN BERNARDINO COUNTY TRANSPORTATION
AUTHORITY (SBCTA)
Council Member Bishop - Board Member
Council Member Cusack – Alternate
Meets 2
nd Wednesday of each month at 9:00 a.m.,
I10/I15 Corridor meets 2nd Thursday at 10:00 a.m.
1170 West 3rd St.
San Bernardino
SOLID WASTE ADVISORY TASK FORCE (SWAT)
Council Member Cusack – Committee Member
Julie Ryan - Alternate
Meets as needed on Wednesdays at 1:30 p.m.
Sam J. Racadio Library & Environmental Learning
Center Community Room 7863 Central Ave. Highland
VICTOR VALLEY ECONOMIC DEVELOPMENT
AUTHORITY (VVEDA)
(George Air Force Base Reuse Task Force)
Mayor Pro-Tem Emick – Commissioner
Council Member Bishop – Alternate
Meets as needed, SCLA
VICTOR VALLEY TRANSIT AUTHORITY (VVTA)
Mayor Pro-Tem Emick – Representative
Council Member Leon - Alternate
Meets every 3rd Monday of each month at 9:30 a.m.,
Victorville City Hall
VICTOR VALLEY WASTEWATER RECLAMATION
AUTHORITY (VVWRA)
Mayor Nassif – Commissioner
Council Member Bishop – Alternate
Meets every 3rd Thursday at 7:30 a.m.
VVWRA Offices
GREATER HIGH DESERT CHAMBERS
GOVERNMENTAL RELATIONS COMMITTEE
Council Member Bishop – Representative
Council Member Cusack – Alternate
*These Boards, Committees and
Commissions require the Mayor to serve
as the representative.
Town Council Agenda Report
Date: July 22, 2025
To: Honorable Mayor and Town Council
Subject: APPROVAL OF MINUTES
From: Douglas Robertson, Town Manager
Submitted by: La Vonda M-Pearson, Director of Government Services/Town Clerk Government Services Department
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council approve the subject minutes as part of the consent agenda.
SUMMARY:
A. Regular Meeting July 8, 2025
Apple Valley Town Council
MINUTES
July 8, 2025, 6:30 p.m.
Council Chamber
Members Present: Mayor Scott Nassif
Mayor Pro Tem Curt Emick
Council Member Larry Cusack
Council Member Kari Leon
Members Absent: Council Member Art Bishop
_____________________________________________________________________
1. Call to Order
Mayor Nassif called to order the regular session of the Apple Valley Town Council at 6:30 p.m.
2. Opening Ceremonies
2.1 Invocation
Pastor Jon Epting with Desert Springs Church, Hesperia
2.2 Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Cusack.
2.3 Presentations
3. Public Comments
Grace Smith, citizen, respectfully requested that the Town Animal Shelter not be sold to the county. She commented on how the community paid for the building and therefore believed the control of the facility should remain with the Town.
Brandie Garcia, Town Employee, commented on the status of the shelter and conversations that were being made between county employees regarding the sale of the shelter. She requested that the Town be transparent with all transactions.
TC MINUTES JULY 8, 2025
2 C. J. Porter, Church of Latter-Day Saints, commented on Pioneer Day and its history. He invited the Town Council and the public to attend the event on Saturday, July 26, 2025.
Kristin Hall, Town Employee, spoke on the benefit of having local control when dealing with the Apple Valley Animal Shelter. She commented on the history of the shelter since being built. She did not believe selling the shelter would benefit the animals.
Autumn Bottom, Town Employee, spoke on the lack of care she believed the county provided the shelter animals. She did not believe the county provided the same level of care as Town employees provide for our animals.
Diane Demarious, citizen, believed the Town was purposedly not providing information to the public regarding the proposed sale of the shelter. She provided solutions that she believed would prevent the sale to the county.
Barb C, citizen, stated that she was against the sale of the shelter. She spoke against the ongoing conversations with the county regarding the sale that she believed is not fair to the current Town employees.
John "Tex" Williams, Barstow City Council Member, commented on the struggles of being a Council Member and the knowledge and expertise that it takes to be a member of the Council. He spoke of the respect that he had for the Apple Valley Town Council Members.
Ted Bohanon, Apple Valley, expressed concern regarding not hearing his submitted public comments read into the record at the council meeting. He also commented on a pancake breakfast being held on September 6, 2025, at Applebee’s to support our local disabled veterans.
4. Councilmember Committee/Commission/Community Participation Councilmembers to make brief reports on their participation on committees, boards, and commissions on the Town’s behalf since the last meeting.
Councilmembers may also make brief reports on their community participation.
No formal action will be taken.
Council Member Leon commented on committee meetings and events that she attended.
Council Member Cusack commented on committee meetings and events that he attended.
Mayor Pro Tem Emick commented on committee meetings and events that he attended.
TC MINUTES JULY 8, 2025
3 Mayor Nassif commented on committee meetings and events that he attended.
5. Town Council Announcements
5.1 Suggested items for next Agenda
5.2 Time, Date & Place for Next Town Council Regular or Special Meeting A. Regular Meeting - July 22, 2025 - Council Chambers Regular Session at 6:30pm
6. Town Council Consent Agenda
Council Member Cusack has a remote interest in specific warrants on tonight’s Commercial Warrants dealing with Apple Valley Communications or AVCOM Services for the Town of Apple Valley as the owner of these businesses.
Therefore, he will be recusing from voting on the warrants for Apple Valley Communications and AVCOM Services listed under Agenda Item Number 6.2. In addition, due to his interest in these businesses, Council Member Cusack will be recusing from voting on specific warrants listed under Agenda Item Number 6.2 because these entities are considered sources of income to his businesses. A list of business entities for Council Member Cusack is maintained on file in the Town Clerk’s Office and available for review at the dais.
Council Member Cusack confirmed that he would be recusing from voting on these warrants.
Matthew Rutledge, Apple Valley, questioned whether or not bids would be accepted in the future for Agenda Item 6.8 regarding Graffiti/Abatement services.
He spoke on the amount of graffiti in his area and respectfully requested new bids be requested and submitted. He also thanked Code Enforcement for working in his neighborhood on other issues dealing with cars.
Doug Robertson, Town Manager, explained Agenda Item 6.8 noting that it will be rebid soon.
Ted Bohanon, Apple Valley, commented on Agenda Item 6.10 regarding bilingual pay. He questioned the fairness of this policy to all employees.
Motion by: Council Member Cusack
Seconded by: Council Member Leon
To approve the Consent Calendar items numbered 6.1 to 6.10 as recommended.
TC MINUTES JULY 8, 2025
4 Yes (4): Mayor Nassif, Mayor Pro Tem Emick, Council Member Cusack, and Council Member Leon
Absent (1): Council Member Bishop
Carried (4 to 0)
6.1 APPROVAL OF MINUTES
That the Town Council approve the subject minutes as part of the consent agenda.
6.2 JUNE 2025 COMMERCIAL WARRANTS AND WIRE TRANSFER
SCHEDULES
That the Town Council receive, ratify, and file the Commercial Warrants and Wire Transfer Schedules as presented.
6.3 JUNE 2025 PAYROLL/BENEFITS WARRANTS SCHEDULE
That the Town Council receive, ratify and file the payroll/benefits warrants as presented.
6.4 FEE WAIVER FOR NO DRUGS AMERICA
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $946.00.
6.5 FEE WAIVER FOR VICTOR COMMUNITY SUPPORT SERVICES
For good cause shown, and finding a waiver will serve a public purpose, approve the waiver of the Park Rental Fee of $248.00.
6.6 MIKE MARTIN GYMNASIUM ROOF REHABILITAION PROJECT
It is recommended that Council:
A. Review and approve the bid documents for the Mike Martin Gymnasium Roof Rehabilitation Project;
B. Award a Contract to KRGS Roofing, Inc for the Mike Martin Gymnasium Roof Rehabilitation Project subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager in the amount of $64,500.00 with a 10%
contingency of $6,450.00 , for a total amount not to exceed $70,950.00.
TC MINUTES JULY 8, 2025
5 6.7 FISCAL YEAR 2025-2026 STATE ADVOCACY SERVICES
That the Town Council approve a one-year extension to the Professional Services Agreement with Niemela Pappas & Associates for State Legislative Advocacy Services for Fiscal Year 2025-2026.
6.8 REJECT ALL BIDS FOR GRAFFITI REMOVAL/ABATEMENT
SERVICES
Reject all bids for Graffiti Removal/Abatement Services.
6.9 RESIDENTIAL REHABILITATION LOAN PROGRAM
Award a contract to Leverage Roofing LLC, for the Residential Rehabilitation Loan Program applicant C25-05, subject to “Approval as to Form” by the Town Attorney and “Approval as to Content” by the Town Manager.
6.10 ADOPT RESOLUTION NO. 2025-16 AMENDING THE PERSONNEL
POLICY AND PROCEDURES MANUAL FOR THE TOWN OF APPLE
VALLEY
Approve Resolution No. 2025-16, A Resolution of the Town Council of the Town of Apple Valley amending the Personnel Policy and Procedures Manual for the Town of Apple Valley.
7. Public Hearings
7.1 RESOLUTION NO. 2025-17, TO RECORD DELINQUENT ANIMAL
CONTROL FEES, UTILITY FEES AND COSTS AND CODE
ENFORCEMENT FEES AGAINST REAL PROPERTY LOCATED IN THE
TOWN OF APPLE VALLEY AND DIRECTING THAT SAID
ASSESSMENTS CONSTITUTE A LIEN UPON SAID PROPERTIES
It is recommended that the Council:
A. Open Public Hearing.
B. Adopt Resolution No. 2025-17, confirming delinquent animal control, utility and code enforcement fees and costs against real property located in the Town, and directing that said assessments constitute a lien upon said properties.
C. Close Public Hearing.
Mayor Nassif opened the public hearing at 7:42 p.m.
TC MINUTES JULY 8, 2025
6 Doug Robertson, Town Manager, presented the staff report as filed with the Town Clerk.
There being no requests to speak, Mayor Nassif closed the public hearing at 7:44 p.m.
Motion by: Mayor Pro Tem Emick
Seconded by: Council Member Cusack
1. Open Public Hearing.
2. Adopt Resolution No. 2025-17, confirming delinquent animal control, utility and code enforcement fees and costs against real property located in the Town, and directing that said assessments constitute a lien upon said properties.
3. Close Public Hearing.
Yes (4): Mayor Nassif, Mayor Pro Tem Emick, Council Member Cusack, and Council Member Leon
Absent (1): Council Member Bishop
Carried (4 to 0)
7.2 2025-2026 ANNUAL ACTION PLAN
It is recommended that Council:
A. Conduct a public hearing and receive comments on the draft 2025- 2026 Annual Action Plan (AAP) for the use of Community
Development Block Grant (CDBG) funds, and HOME Investment Partnerships (HOME) funds;
B. Approve the Community Development Citizen Advisory Committee (CDCAC) funding recommendations for the 2025-2026 Third-Year AAP, an annual component of the Five-Year 2022-2026
Consolidated Plan (“Consolidated Plan”);
C. Provide Town Staff with a methodology to distribute funds should the Town’s 2025-2026 CDBG and HOME annual allocation
increase or decrease;
D. Authorize the Town Manager to execute all necessary HUD documents on behalf of the Town.
Mayor Nassif opened the public hearing at 7:45 p.m.
TC MINUTES JULY 8, 2025
7 Silvia Urenda, Special Projects Manager, presented the staff report as filed with the Town Clerk.
There being no requests to speak, Mayor Nassif closed the public hearing at 7:47 p.m.
Motion by: Council Member Cusack
Seconded by: Council Member Leon
It is recommended that Council:
1. Conduct a public hearing and receive comments on the draft 2025- 2026 Annual Action Plan (AAP) for the use of Community
Development Block Grant (CDBG) funds, and HOME Investment Partnerships (HOME) funds;
2. Approve the Community Development Citizen Advisory Committee (CDCAC) funding recommendations for the 2025-2026 Third-Year AAP, an annual component of the Five-Year 2022-2026
Consolidated Plan (“Consolidated Plan”);
3. Provide Town Staff with a methodology to distribute funds should the Town’s 2025-2026 CDBG and HOME annual allocation
increase or decrease;
4. Authorize the Town Manager to execute all necessary HUD documents on behalf of the Town.
Yes (4): Mayor Nassif, Mayor Pro Tem Emick, Council Member Cusack, and Council Member Leon
Absent (1): Council Member Bishop
Carried (4 to 0)
8. Business of the Council
8.1 ADOPT RESOLUTION NO. 2025-18, A RESOLUTION OF THE TOWN OF APPLE VALLEY, CALIFORNIA, DESIGNATING JULY AS “PARKS MAKE LIFE BETTER” MONTH
That the Town Council adopt Resolution No. 2025-18 designating July as “Parks Make Life Better” Month.
Debbie Rivera, Director of Parks and Recreation, presented the staff report as filed with the Town Clerk.
TC MINUTES JULY 8, 2025
8 Motion by: Mayor Pro Tem Emick
Seconded by: Council Member Leon
That the Town Council adopt Resolution No. 2025-18 designating July as “Parks Make Life Better” Month.
Yes (4): Mayor Nassif, Mayor Pro Tem Emick, Council Member Cusack, and Council Member Leon
Absent (1): Council Member Bishop
Carried (4 to 0)
8.2 DISCUSSION ON CODE ENFORCEMENT TOP 15 VIOLATIONS AND
REQUEST FOR DIRECTION
Staff recommends the Town Council receive and file the following fiscal year end information from the Code Enforcement Division and requests direction on priorities, following a discussion of the data and anecdotal observations.
Monica Camacho, Code Enforcement Supervisor, presented the staff report as filed with the Town Clerk.
Discussion ensued regarding the enforcement of food trucks within the community and allowed by landowners as well as inoperable vehicles and storage containers. Also discussed was the county cost of disposal for residents compared to other jurisdictions using the same landfill.
It was the recommendation of the Town Council that regular updates be provided informing the Town Council of what issues the Code Enforcement Department were prioritizing.
This was a receive and file item only. There was no action taken.
9. Reports, Requests and Communications
10. Town Manager’s Comments & Legislative Update
Doug Robertson, Town Manager, commented on activities and upcoming events in the Town of Apple Valley.
11. Closed Session
None.
TC MINUTES JULY 8, 2025
9 12. Adjournment
To adjourn the meeting of the Apple Valley Town Council at 8:31 p.m.
Motion by: Mayor Pro Tem Emick
Seconded by: Council Member Cusack
Unanimously Carried
________________________________
Scott Nassif, Mayor
________________________________
La Vonda M-Pearson, Town Clerk
Town Council Agenda Report
Date: July 22, 2025
To: Honorable Mayor and Town Council
Subject: APPROVE PURCHASE OF A NON-CDL DIESEL ELGIN BROOM
BADGER STREET SWEEPER
From: Douglas Robertson, Town Manager
Submitted by: Jabez Vargas, Public Works Manager
Public Works Division
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
Approve the purchase of a Non-CDL Diesel Elgin Broom Badger Street Sweeper from Haaker Equipment Company for $347,048.44 along with the Budget Amendment increasing appropriations to fund 2010 by $348,000.
BACKGROUND
The Town’s Street Maintenance Division needs a more compact and flexible street sweeper to help keep our roads clean, especially in tighter areas like residential neighborhoods. Our current sweeper, purchased in 2017 from Haaker Equipment Company, is larger and mainly used for wide roads and big cleanups, such as after storms.
The Town has had positive experiences with Haaker — Haaker provided excellent customer service, training, repairs, and factory parts. They are the only authorized Elgin sweeper dealer in Southern California and have done a great job maintaining our equipment.
The new sweeper is smaller and easier to maneuver, making it perfect for narrow streets and areas with lots of trees. It also doesn’t require a commercial driver’s license (CDL) to operate — just a standard Class C license — which means more staff members will be able to use it. This will help us work more efficiently and continue providing great service to the community.
ANALYSIS
Haaker Equipment Company provided a quote through the Sourcewell cooperative purchasing program (Contract #093021-ELG) for $347,048.44.
FISCAL IMPACT
Staff analysis estimated unused FY2024-25 budget in Fund 2010, which is expected to roll into fund balance leaving the resources available to cover the reappropriation of $348,000. Fiscal Year 2025-26 budget would be increased under Street Maintenance account 20105031-750010.
ATTACHMENTS
A. Quote from Haaker Equipment Company
B. Letter confirming Haaker is the sole authorized dealer from Federal Signal Environmental Solutions
C. Budget Amendment
TOWN OF APPLE VALLEY
BUDGET AMENDMENT/TRANSFER REQUEST
PURPOSE
FROM ACCOUNT (DECREASE)
Fund Dept Amount Available After
TOTAL -
TO ACCOUNT (INCREASE)
Fund Dept Amount Available After
2010 5031 348,000
TOTAL 348,000
Transfer Reference Check 348,000
Note: Budget Transfers must have a net total of "$0.00" Date Date
Date Entered by Date
Re-appropriate unspent funds from the FY2024-25 budget in fund 2010 for the purchase of capital equipment.
These estimated unspent funds are anticipated to roll into fund balance, leaving the resources available.
Requesting Department Prepared By Date Prepared
Public Works Tina Kuhns July 22, 2025
CAPITAL EQUIPMENT 750010
Account Description Account No.
Department Director
Account Description Account No.
Town Manager
Finance Mgr. / Dir.of Finance
Town Council Agenda Report
Date: July 22, 2025
To: Honorable Mayor and Town Council
Subject: APPROVE PURCHASE OF A FALCON TRAILER MOUNTED 4-TON
ASPHALT HOT BOX
From: Douglas Robertson, Town Manager
Submitted by: Jabez Vargas, Public Works Manager
Public Works Division
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
Approve the purchase of a Falcon Trailer Mounted 4-Ton Asphalt Hot Box from Haaker Equipment Company for $64,871.55.
BACKGROUND
The Street Maintenance Division currently uses one truck-mounted asphalt hot box to repair potholes and make small asphalt fixes around Town. Adding this new trailermounted unit will allow the team to send out two repair crews instead of one. With 425 miles of maintained roads in Town, this added capacity will improve our response time and efficiency.
This trailer unit from Haaker Equipment Company can be towed by any of the Town’s existing service trucks, making it a flexible and cost-effective solution. Haaker has the unit available for immediate delivery and is the only authorized dealer for Falcon hot boxes in California.
ANALYSIS
The Town received a quote from Haaker Equipment Company using a NASPO cooperative purchasing contract (Contract# OK-SW-192-400). The quoted cost is $64,871.55.
FISCAL IMPACT
Funding for purchasing this piece of equipment was appropriated with the adopted FY 2025-26 budget under Street Maintenance account code 20105031-750010.
ATTACHMENTS
A. Quote from Haaker Equipment Company
B. Letter from Falcon confirming Haaker as sole source dealer in California
Town Council Agenda Report
Date: July 22, 2025
To: Honorable Mayor and Town Council
Subject: FISCAL YEAR 2025-2026 BUDGET OF THE APPLE VALLEY
PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (PBID)
From: Douglas Robertson, Town Manager
Submitted by: Orlando Acevedo, Assistant Town Manager
Economic and Community Development Department
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
That the Town Council approve the Fiscal Year (FY) 2025-26 Budget of the Apple Valley Village Property and Business Improvement District (PBID) Association.
BACKGROUND
In 2007 the Town Council adopted Resolution 2007-38 establishing the Apple Valley Village Property and Business Improvement District (PBID) for five (5) years (FY 2007- 08 to FY 2011-12) to levy annual assessments against the PBID’s assessable parcels to be used solely for purposes described in the PBID’s adopted Management District Plan (Plan). In 2008, the PBID property owners formed and incorporated the Village PBID Association (Association), a 501 c (4) nonprofit corporation. The Association Board was subsequently selected to act as the PBID administering body and entered into an Agreement for Services with the Town in December 2008 to implement the Plan and to access and expend assessment revenues. In 2017, the Association led a successful grassroots campaign to renew the PBID for an additional five (5) year period, FY 2017- 18 to FY 2021-22. In 2022 the Association was once again successful in renewing the PBID, this time for a ten (10) year period, from FY2022 to FY2032.
Pursuant to the Agreement, the Town remits to the Association the PBID assessment revenues (collected by the County of San Bernardino and paid to the Town) on an asneeded basis and in accordance with an approved annual Budget. Components of the Budget that are directly administered by the Town will be paid directly by the Town.
Components of the Budget that are directly administered by the Association will be paid directly by the Association and may be advanced to the Association annually upon Town Council approval of that year’s Annual Budget Report.
SUMMARY:
The PBID Association Board unanimously adopted its FY2025-26 Budget (Attachment 1) on May 14, 2025, approving key programs and services consistent with its adopted District Management Plan, including continuation of marketing activities, kiosk and banner signage, parade and street fair events, and security (provided by the County Sheriff’s Department), the Aesthetics Rehabilitation Grant Program (ARGP), Highway 18 landscape/drainage improvements and maintenance, Capital Enhancement projects including the Village accessibility sidewalk project and public art, and administrative activities.
The Association estimates FY2025-26 year-end operational and capital expenses of $294,550, plus $45,000 in Town-administered programs (which includes a $10,000 contribution to a Landscape Maintenance Set-Aside) for a total of $339,550 in expenses.
The Association’s approved budget for the new FY2025-26 is $294,550 for both operational and capital expenses, and an additional $45,000 for Town-coordinated projects and contract services administered directly by the Town, which includes eventspecific police services in the Village area, ongoing Highway 18 Median landscape maintenance costs, as well as a $10,000 contribution to a Landscape Maintenance SetAside account that would cover Highway 18 Median landscape maintenance costs for a transitional period, should the PBID Association operations cease for any reason.
The Town will remit to the Association a portion of their collected annual assessment dollars for operational and capital expenses, approximately $138,976 ($294,550 minus Association’s cash on hand of $155,574). The Association remains accountable for all funds it directly administers and is required to submit expense reports and financial statements to the Town annually. An annual Agreed-Upon Procedures Report will be completed by a third-party Certified Public Accountant by October 1, 2025, and subsequently submitted to the Town to receive and file.
Based upon the foregoing, staff recommend adoption of the form motion.
FISCAL IMPACT
The PBID Association’s annual budget only utilizes PBID Assessment Revenues and has no direct impact on Town funds.
ATTACHMENTS
Apple Valley Village PBID Association FY 2025-26 Budget
REVENUES
Approved Budget
2025-2026
281,922
PBID Association Cash on Hand 155,574
Sponsorship Income 7,775
Assessment and Interest Revenues 238,550
Total Available Balance 683,821
EXPENSES
Adopted Budget
2024-25
Expenses
2024-25
Approved Budget
2025-26
Association General and Admin Expenses
Administrative Services: minutes/agendas/administration 30,000.00 30,000 30,000 Phone 875.00 885 950
Consultant Services (Engineering) 5,000.00 5,000 5,000
Insurance 5,500.00 4,255 6,000
Postage 750.00 175 750
Aesthetics Rehabilitation Grant Program (ARGP) 7,500.00 2,259 7,500 Legal and Accounting (Audit) 2,500.00 1,700 2,500
Marketing General/Services and Advertisements 33,000.00 20,856 33,000 Marketing Events/ Street Fairs and Parade 46,500.00 26,466 46,500 Small Office Supplies 300.00 396 300
Office Equipment: Copy machine, recorder 500.00 0 500
Taxes/Filing Fees 100.00 - 100
Kiosk signage, banners 10,000.00 7,978 20,000
Miscellaneous 250.00 250
Capital Enhancement Projects, Drainage Improvements 80,000.00 - 100,000 Median Utilities 1,200.00 600 1,200
Security 40,000.00 40,000
Total Association General and Admin Expenses 263,975.00 100,570 294,550 Town-Coordinated Projects/Activities Expenses (Fund 8110) Enhanced Security Services w/Sheriff's Dept 10,000 10,000 5,000 Hwy 18 Landscape Maintenance Annual 25,000 20,000 30,000 Hwy 18 Landscape Maintenance Set-Aside 0 0 10000
Total Town-Coordinated Expenses 35,000 30,000 45,000
Total Association and Town Expenses 298,975 130,570 339,550
SUMMARY
Total Revenues 683,821
Total Expenses 339,550
Ending Fund Balance 344,271
100,570
Apple Valley Village Property and Business Improvement District Association Total Beginning Balance (includes Town-held assessment revenues) Check Request (Town remits to PBID for FY2024-25 General and Admin Expenses Minus Cash on Hand)
Town Council Agenda Report
Date: July 22, 2025
To: Honorable Mayor and Town Council
Subject: ADOPT RESOLUTION NO. 2025-19 APPROVING THE SEWER
SYSTEM MANAGEMENT PLAN UPDATE
From: Douglas Robertson, Town Manager
Submitted by: Jabez Vargas, Public Works Manager
Public Works Division
Budgeted Item: Yes No N/A
RECOMMENDED ACTION
Adopt Resolution No. 2025-19 a Resolution of the Town Council of the Town of Apple Valley, California, approving the Sewer System Management Plan update for the Town of Apple Valley as required by the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
BACKGROUND
On December 6, 2022, the California State Water Resources Control Board adopted Order No. WQ 2022-0103-DWQ (General Order), a reissued Statewide General Waste Discharge Requirements General Order for Sanitary Sewer Systems. This General Order became effective June 5, 2023, and supersedes the previous General Order 2006-0003- DWQ and amendments thereafter. The ultimate goal of the General Order is to reduce the frequency and volume of sanitary sewer overflows (SSOs) by requiring agencies to properly operate, maintain, and manage their wastewater collection system.
Under the previous General Order, agencies were required to update their Sewer System Management Plan (SSMP) every five (5) years and audit the plan every two (2) years.
The new General Order requires the SSMP to be updated every six (6) years and audited every three (3) years. Other significant changes include the requirement for a separate Spill Emergency Response Plan, the development of a sewer system boundary map, and the maintenance of an SSMP change log. Additionally, the new General Order introduced a fourth spill category to improve reporting and classification of sanitary sewer overflows.
The Town’s original SSMP was adopted in 2009 and subsequently updated in 2014 and 2019. In accordance with the General Order, the Town is required to complete its next SSMP update by August 2, 2025. The update has been completed and will be submitted
to the California Integrated Water Quality System (CIWQS) for re-certification upon approval by the Town Council.
ANALYSIS
The updated SSMP has been comprehensively reviewed and revised to align with the new General Order.
FISCAL IMPACT
There is no fiscal impact at this time.
ATTACHMENTS
A. Resolution No. 2025-19
B. Sewer System Management Plan
RESOLUTION NO. 2025-19
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF APPLE VALLEY, CALIFORNIA, APPROVING THE
SEWER SYSTEM MANAGEMENT PLAN (SSMP) UPDATE
FOR THE TOWN OF APPLE VALLEY AS REQUIRED BY
THE STATE WATER RESOURCES CONTROL BOARD
STATEWIDE GENERAL WASTE DISCHARGE
REQUIREMENTS FOR SANITARY SEWER SYSTEMS.
WHEREAS, on December 6, 2022, the State Water Resources Control Board (SWRCB) adopted Order No. 2022-0103-DWQ (General Order) effective June 5, 2023, establishing updated Waste Discharge Requirements (WDRs) for publicly owned sanitary sewer systems greater than one mile in length; and
WHEREAS, the Town of Apple Valley (Town) owns and operates a sanitary sewer system regulated under these requirements; and
WHEREAS, the SWRCB requires that agencies develop, maintain, and implement a Sewer System Management Plan (SSMP) that meets all applicable elements of the Order, and further mandates that the SSMP be reviewed, updated, and approved by the governing body at least every six years, or when significant changes occur; and
WHEREAS, the Town previously adopted its SSMP in compliance with the 2006 Order No. 2006-0003-DWQ, and has now completed a comprehensive update to meet the requirements under Order No. 2022-0103-DWQ; and
WHEREAS, the updated SSMP includes revisions to emergency response procedures, interagency coordination, creation of a sewer boundary map and SSMP change log, all in accordance with the 2023 WDR standards; and WHEREAS, the SSMP update must be approved by the agency’s governing board for certification upon its completion.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Apple Valley, California, finds, determines and orders as follows:
Section 1. Approves the SSMP update as required by the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
RESOLUTION 2025-19
APPROVED and ADOPTED by the Town Council of the Town of Apple Valley this 22nd day of July, 2025.
______________________________________
Scott Nassif, Mayor
ATTEST:
__________________________________
La Vonda M-Pearson, Town Clerk
Sewer System Management Plan
Updated July 2025
Town of Apple Valley Sewer System Management Plan
Table of Contents
LIST OF ACRONYMS AND ABBREVIATIONS......................................................................... 1 LIST OF DEFINITIONS.............................................................................................................. 2 ELEMENT 1 – GOALS AND INTRODUCTION .......................................................................... 4
1.1 Regulatory Context............................................................................................... 4
1.2 Sewer System Management Plan Update Schedule........................................... 4
1.3 Sewer System Asset Overview ............................................................................ 5 ELEMENT 2 – ORGANIZATION ................................................................................................ 6
2.1 Legally Responsible Official ................................................................................ 6
2.2 Roles and Responsibilities................................................................................... 6
2.3 Contacts ................................................................................................................ 7
2.4 Flow Chart for Reporting Spills............................................................................ 8 ELEMENT 3 – LEGAL AUTHORITY ......................................................................................... 9 ELEMENT 4 – OPERATION AND MAINTENANCE PROGRAM.............................................. 11
4.1 Map of Sanitary Sewer System .......................................................................... 11
4.2 Preventive Operation and Maintenance Activities............................................ 11
4.3 Training................................................................................................................ 13
4.4 Equipment Inventory .......................................................................................... 13 ELEMENT 5 – DESIGN AND PERFORMANCE PROVISIONS................................................ 14
5.1 Design Criteria and Construction Standards and Specifications.................... 14
5.2 Procedures and Standards................................................................................. 14 ELEMENT 6 – SPILL EMERGENCY RESPONSE PLAN......................................................... 16 ELEMENT 7 – SEWER PIPE BLOCKAGE CONTROL PROGRAM ........................................ 17
7.1 Legal Authority.................................................................................................... 17
7.2 Permitting and Inspection Program................................................................... 17
7.3 Identification of FOG Sources............................................................................ 17
7.4 Public Education and Outreach ......................................................................... 17
7.5 Program Evaluation ............................................................................................ 18
7.6 Identification of Problematic Areas and Maintenance Schedules ................... 18
7.7 FOG Source Control Measures .......................................................................... 20 ELEMENT 8 – SYSTEM EVALUATION, CAPACITY AND CAPITAL IMPROVEMENTS......... 21
8.1 System Evaluation and Condition Assessment................................................ 21
8.2 Capacity Assessment and Design Criteria........................................................ 22
8.3 Prioritization of Corrective Action ..................................................................... 23
8.4 Capital Improvement Plan .................................................................................. 23 ELEMENT 9 – OPERATION AND MAINTENANCE PROGRAM.............................................. 25 ELEMENT 10 – INTERNAL AUDITS........................................................................................ 27
10.1 Audit Procedures and Schedule ........................................................................ 27
10.2 Reporting and Record Keeping.......................................................................... 27
Town of Apple Valley Sewer System Management Plan
ELEMENT 11 – COMMUNICATION PROGRAM ..................................................................... 29
11.1 Communication with the Public......................................................................... 29
11.2 Coordination with Sattelite Agencies ................................................................ 29
APPENDICES
APPENDIX A: SWRCB ORDER NO. WQ 2022-0103-DWQ
APPENDIX B: SSMP CHANGE LOG
APPENDIX C: JPA AGREEMENT WITH VVWRA
APPENDIX D: TOWN OF APPLE VALLEY SEWER ORDINANCE NO. 478 APPENDIX E: SANITARY SEWER SYSTEM MAP
APPENDIX F: SERP
APPENDIX G: TOWN OF APPLE VALLEY FOG ORDINANCE NO. 564
Town of Apple Valley Sewer System Management Plan
1 List of Acronyms and Abbreviations
CCTV Closed-Circuit Television
CIP Capital Improvement Plan
CIWQS California Integrated Water Quality System
CWEA California Water Environment Association
FOG Fats, Oils, and Grease
FSE Food Service Establishment
GIS Geographic Information System
Greenbook Standard Publication for Public Works and Standard Plans for Public Works GWDR General Waste Discharge Requirements
I&I Inflow and Infiltration
LRO Legally Responsible Official
NPDES National Pollution Discharge Elimination System
OES California Office of Emergency Services
O&M Operations and Maintenance
ORDER General Order No. 2022-0103-DWQ
PM Preventative Maintenance
PVC Polyvinyl Chloride
RWQCB Regional Water Quality Control Board (Lahontan)
SERP Spill Emergency Response Plan
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
VCP Vitrified Clay Pipe
VVWRA Victor Valley Wastewater Reclamation Authority
Town of Apple Valley Sewer System Management Plan
2 List of Definitions
Blockage – An object that partially or fully hinders flow through a sewer pipeline. The blockage can be caused by debris in the sewer, grease buildup, root intrusion, or a partial or full collapse of the pipeline.
California Integrated Water Quality System (CIWQS) – A database maintained by the State and Regional Water Quality Control Boards to track information about SSOs, among other information.
CIWQS is the tool used for online submittal of SSO details, which are then made available to the public.
Website: http://www.swrcb.ca.gov/ciwqs/
Capital Improvement Plan (CIP) – Identifies and prioritizes system deficiencies and implements shortterm and long-term rehabilitation and construction plans to address each deficiency.
Cartegraph/OpenGov Asset Management – the Town’s database, used for maintenance and management of the system.
Data Submitter – Individual designated by the LRO to enter and submit data into CIWQS but cannot certify data.
Enrollee – The legal public entity that owns a sanitary sewer system, as defined by the Statewide WDR.
Also known as a sewer system agency or wastewater collection system agency.
FOG Control Program – Program implemented at the discretion of an agency, inclusive of regulations or ordinances and practices designed to minimize the amount of FOG entering the sanitary sewer system.
Geographic Information System (GIS) – A database that captures, stores, manages, analyzes, and displays geographically referenced information. The GIS database could include sewer features such as pipe location, diameter, material, condition, or last date cleaned or repaired. GIS maps also typically contain base information such as streets and parcels.
Infiltration – The seepage of groundwater into a sewer system, including from service connections.
Seepage frequently occurs through defective or cracked pipes, pipe joints, connections or manhole walls and joints.
Inflow – Water discharged into a sewer system from such sources as roof leaders, cellars, yard and area drains, foundation drains, through holes in manhole covers, cross connections from the storm system or street wash waters. Inflow differs from infiltration in that it is a direct discharge into the sewer rather than a leak through defects in the sewer.
Lahontan Regional Water Quality Control Board – Preserves, enhances, and restores the quality of California’s water resources and drinking water for the protection of the environment, public health, and all beneficial uses, and to ensure proper water resource allocation and efficient use, for the benefit of present and future generations.
Lateral – The privately-owned sewer pipeline that conveys wastewater from the premises of a user to the Town’s sewer system.
Legally Responsible Official – Representative(s), designated by the Enrollee, to certify reports and documents required by the General Order.
Town of Apple Valley Sewer System Management Plan
3 Sanitary Sewer System – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the wastewater treatment plant.
Sewer System Overflow (SSO) – A discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure.
Spill Emergency Response Plan (SERP) – Document that identifies measures that are needed to respond effectively to sanitary sewer system overflows in a way that maximizes the protection of public health and the environment.
State Water Resources Control Board – Also called the State Board. This agency developed and passed the Statewide Waste Discharge Requirements for collection systems and maintains the SSO reporting website.
Waters of the State – Surface water or groundwater within boundaries of the state as defined in Water Code Section 13050(e). They include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless if flow or water exists during dry conditions. Waters of the state include waters of the United States.
Town of Apple Valley Sewer System Management Plan
4 Element 1 Goals and Introduction
The goals of the Town of Apple Valley’s (Town’s) Sewer System Management Plan (SSMP) is to provide a plan and schedule to:
• Properly manage, operate, inspect, and maintain all components of the Town’s sanitary sewer system;
• Reduce and prevent spills;
• Contain and mitigate spills that do occur;
• Provide procedures for responding to SSOs;
• Comply with all regulatory requirements; and
• Provide a framework for continuous improvement in system performance, maintenance practices, and asset management
The Town developed this SSMP in accordance with the requirements of State Water Resources Control Board (SWRCB) Order No. WQ 2022-0103-DWQ (Order); included herein as Appendix A. This SSMP outlines the Town’s policies, procedures, and practices for the effective management, operation, and maintenance of its sanitary sewer system. The Town’s SSMP is divided into eleven (11) elements, which closely align with the respective provisions contained in the Order.
The SSMP is intended to reduce the risk of sanitary sewer overflows (SSOs), protect public health and the environment, ensure regulatory compliance, and guide the Town in responsibly operating and maintaining its wastewater collection system.
1.1 Regulatory Context
The SSMP has been prepared by the Town’s Public Works staff in accordance with the requirements of Statewide General Waste Discharge Requirements General Order for Sanitary Sewers (GWDR), Order No. 2022-0103-DWQ. The SSMP provides a general description of the Town’s program and discusses SSMP implementation and updates.
The SSMP and the adoption documents approved by Apple Valley Town Council shall be kept on file at Town Hall and available on the Town’s website.
1.2 Sewer System Management Plan Update Schedule
Pursuant to Section 5.4 of the current Order, the SSMP shall be audited every three (3) years. The purpose of the audit is to evaluate each of the elements of the SSMP and identify updates or improvements needed to ensure ongoing compliance. The legally responsible official (LRO) shall submit an audit report into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database.
There are no specific requirements for who should conduct an SSMP audit. Audits may be conducted internally by the management team overseeing the collection system, or by an outside consultant. Table 1-1 shows the schedule for planned audits.
Town of Apple Valley Sewer System Management Plan
5 Table 1-1 Audit Schedule
Audit Due Audit Completed Next Audit Due
August 2, 2024 August 1, 2024 August 2, 2027
August 2, 2027 August 2, 2030
August 2, 2030 August 2, 2033
August 2, 2033 August 2, 2036
August 2, 2036 August 2, 2039
Pursuant to Section 5.5 of the current Order, the SSMP shall be updated every six (6) years after the date of its last plan update due date. The updated plan shall include the required eleven (11) elements of this order and revisions based on audit findings. The Town will continuously document any changes to its SSMP in a change log included herein as Appendix B. The 6-year recertification process is required to be approved by the Town Council even if no changes to the SSMP are proposed. The LRO shall upload and certify the approved updated plan in the online CIWQS Sanitary Sewer System Database.
Table 1-2 shows the schedule for planned SSMP updates.
Table 1-2 Update Schedule
Update Due Update Completed Next Update Due
August 2, 2025 July 22, 2025 August 2, 2031
August 2, 2031 August 2, 2037
August 2, 2037 August 2, 2043
August 2, 2043 August 2, 2049
August 2, 2049 August 2, 2055
1.3 Sewer System Asset Overview
The Town is located in the High Desert region of San Bernardino County and covers 74.8 square miles, with a current population of fewer than 76,000 residents. The Town’s sewer system currently serves a total of 9,423 sewer service connections, including 7,838 residential and 1,585 commercial connections.
The Town uses Cartegraph to document and manage relevant information needed to establish and prioritize maintenance activities.
The Town owns and operates 177 miles of gravity main sewers ranging in diameter from four (4) to thirty-six (36) inches, and eight (8) miles of force main sewers ranging from four (4) to twelve (12) inches in diameter, constructed of PVC and VCP. The system also includes 3,509 sewer manholes. The Town currently operates seven (7) pumping (lift) stations, with an eighth station planned to come online in the near future. The Town does not own or maintain any private sewer laterals, except for those serving Town-owned facilities. A private lateral is defined as the pipeline beginning at the building foundation and extending to, and including, the connection point with the public sanitary sewer. There are no known structures that divert stormwater into the sanitary sewer system. The Town is a member of the VVWRA, a Joint Powers Authority (JPA) formed to provide wastewater treatment services for its members.
Current VVWRA members are San Bernardino County Water and Sanitation CSA 64 (Spring Valley Lake) and CSA 42 (Oro Grande), the City of Hesperia, the City of Victorville and the Town. The Town’s sewer system currently generates an average daily flow of approximately 2.1 million gallons per day and connects to an interceptor sewer line that delivers wastewater to VVWRA.
The Town maintains an up-to-date map of its sanitary sewer system within its GIS database.
Additional information about this map is provided in Section 4.1 of this plan.
Town of Apple Valley Sewer System Management Plan
6 Element 2 Organization
2.1 Legally Responsible Official
The Town’s LROs are the Director of Municipal Services and the Public Works Manager. The LROs have ultimate responsibility for the management of the Town’s sewer system and are authorized to make managerial decisions governing its operation. Contact information for the Town’s LROs is provided below:
Director of Municipal Services – (760) 240-7000 ext. 7548 Public Works Manager – (760) 240-7000 ext. 7576
2.2 Roles and Responsibilities
Town Council: Governing body; approves policy.
Town Manager: Carries out and enforces policy.
Director of Municipal Services/Public Works Manager: Legally Responsible Official (LRO), carries out and enforces policy, plans strategy, leads staff, allocates resources, prepares and controls department budget, delegates responsibility, authorizes outside contractors to perform services, reviews project plans and specifications, confers with Town engineer, and coordinates the development and implementation of the SSMP. Advises the Town Council and Town Manager on issues related to the Town’s sanitary sewer system. Official Data Submitter for SSO online reporting system.
Administrative Analyst: Provides administrative support to the Director of Municipal Services, Public Works Manager, and Supervisors. Assists with coordinating the development and implementation of the SSMP and monitors and facilitates department compliance regarding regulatory requirements/deadlines. Provides backup at the Public Works counter. Official Data Submitter for the SSO online reporting system.
Public Works Technician: Issues sewer permits, researches and addresses sewer questions/complaints received via phone or counter, receives and documents sewer plan submittal and review, provides support for Public Works Manager and Supervisors, and dispatches field personnel. The Public Works Technician is the first point of contact for SSOs during regular business hours via phone.
Public Works Supervisor, Wastewater: Manages field operations and maintenance activities, provides relevant information to the Public Works Manager, monitors budget expenditures, prepares and implements contingency plans, leads emergency response, investigates and reports SSOs, and trains field personnel. Estimates needed equipment and equipment maintenance. Confers with contractors and engineers on construction/maintenance problems and procedures.
Maintenance Worker: Field personnel that inspect all sewer lateral installations to the Town’s sewer main, respond and mobilize after receiving notifications of stoppages and SSOs (e.g., mobilize sewer cleaning equipment, bypass pumping equipment, portable generators, etc.), document and report SSOs, investigate sewer-related complaints made by the general public. Monitors lift station function, conducts preventative and corrective maintenance activities
Town of Apple Valley Sewer System Management Plan
7 Public Works Inspector: Provides inspection on sewer main installations or sewer rehabilitation projects to ensure they meet the County of San Bernardino Sewer Standards. Works with field crews to handle emergencies when contractors are involved.
Town Engineer: Provides sewer plan review and assists with sewer policies.
2.3 Contacts
Table 2-1
Role Name Phone Number Email Address
Director of Municipal
Services
Guy Eisenbrey (760) 240-7000 ext. 7548 [email protected] Public Works
Manager
Jabez Vargas (760) 240-7000 ext. 7576 [email protected] Administrative
Analyst
Sarah Hauser (760) 240-7000 ext. 7522 [email protected] Public Works
Supervisor
Omar
Dominguez
(760) 240-7000 ext. 7503 [email protected]
Maintenance Workers (760) 240-7000 ext. 7540 [email protected] *Table is current as of July 2025
Town of Apple Valley Sewer System Management Plan
8 2.4 Flow Chart for Reporting Spills
Town Hall
Public SCADA System
Pump Station
Alarm
Public Works
Supervisor
Public Works
Manager
Town Staff
Public Works
Maintenance
Workers
Contain Spill,
Address Problem,
Clean-up, Report
County Dept. of
Environmental Health
Office of Emergency
Services
CIWQS Online SSO
Reporting Database
Lahontan RWQCB
On-Call Cell Phone
(On-Call Maintenance
Worker)
Answering
Service
After-hours
message directs
If unable to
reach PW
Town of Apple Valley Sewer System Management Plan
9 Element 3 Legal Authority
The Town has the legal authority to own and operate a
sanitary sewer system. The purpose of the Wastewater
Division is to provide residents and businesses with
wastewater collection, treatment, and the disposal of
sanitary waste. On December 13, 1977, the former Apple
Valley Water District (AVWD) entered into a JPA
agreement with VVWRA. The Town is the successor
agency to the AVWD. The JPA agreement (included herein
as Appendix C) was amended and reinstated on December
15, 1998. The Town has entrusted the collection and
treatment of the Town’s wastewater to VVWRA. The Town,
however, still maintains full ownership, operation and maintenance for the Town’s sanitary sewer system.
The Town’s Municipal Code Title 8, Section 8.12.010, adopted the California Plumbing Code, 2022 Edition, prepared and published by the California Building Standards, including Appendices thereto and installation standards incorporated therein, and made a part of this Chapter by reference.
Legal Authority to Prevent Illicit Discharges into the Sanitary Sewer System:
In accordance with the Town’s Sewer Ordinance No. 478 (included herein as Appendix D) codified Section 10.01.070 of the Town of Apple Valley Municipal Code. This section prohibits the discharge of storm water into the sanitary sewer system. It also prohibits the discharge of any non-sewage substance into the sanitary sewer system. Combined, these laws constitute the Town’s legal authority to prevent illicit discharges into the sanitary sewer system.
Legal Authority to Collaborate with Stormwater Agencies to Coordinate Emergency Spill Response:
The Town owns and maintains both its sanitary sewer and storm drain systems; therefore, coordination with outside stormwater agencies is not required. However, internal coordination between departments is conducted as needed to ensure effective emergency spill response, protection of the storm drain system during spill events, and prevention of any unintentional cross-connections between sanitary sewer and stormwater infrastructure.
Legal Authority to Require that Sewers and Connections be properly Designed and Constructed:
Town of Apple Valley Sewer Ordinance No. 478 codified Section 10.01.100 of the Town of Apple Valley Municipal Code. This section requires the design of new main-line sewers and pumping plants respectively in the Town, comply with the Town’s development standards and the Town’s Sewer Master Plan. The Town uses the County of San Bernardino Special Districts Department Standards for Sanitary Sewer standards. Section 10.01.110 of the Ordinance requires that the design of new laterals also conform to the requirements of the Town and County of San Bernardino standards.
Town of Apple Valley Sewer System Management Plan
10 Legal Authority to Ensure Access for Maintenance, Inspection, or Repairs:
The Town of Apple Valley Sewer Ordinance No. 478 codified Section 10.01.160 of the Town of Apple Valley Municipal Code. This section grants Town officials the legal right to enter all private properties to allow unrestricted maintenance access to the public sanitary sewer infrastructure located on private property. In accordance with Section 10.01.160, the access is secured through the Town’s enforcement of the requirement for legally recorded sewer easements above and around all public sanitary sewer located within private properties. The Town does not own or maintain private sanitary sewer laterals, except those that service Town owned facilities.
Legal Authority to Enforce any Violation of Sewer Ordinances:
The Town of Apple Valley Sewer Ordinance No. 478 codified Section 10.01.170 of the Town of Apple Valley Municipal Code. This section declares that the Town Manager and other designated Town officials shall have the primary responsibility for enforcement. The Town may, at its option, elect to enforce the provisions of the Town’s Sewer Ordinance under any methods of enforcement available, including criminal prosecution, abatement of nuisances, civil remedies or other legal or equitable appropriate means.
Town of Apple Valley Sewer System Management Plan
11 Element 4 Operation and Maintenance Program
4.1 Updated Map of the Sanitary Sewer System
The Town maintains an up-to-date GIS map of its sanitary sewer system using Cartegraph and ESRIbased mapping tools. The GIS map includes all gravity sewer line segments, force mains (pressure pipes), and interceptor sewer mains within the Town’s sewer service area boundaries.
The GIS map is updated regularly as new sewer infrastructure is installed, modified, or rehabilitated.
Mapping updates are coordinated through the Town’s asset management program to ensure accuracy and consistency with field conditions.
The Town will provide access to the current sanitary sewer system map upon request by State and Regional Water Quality Control Board (Lahontan) staff. Access can be provided in digital or hard copy format, also included herein as Appendix E. Town personnel are available to assist with interpretation of map features as needed.
4.2 Preventative Operation and Maintenance Activities
The Town implements a proactive preventive maintenance (PM) program to ensure the ongoing reliability and performance of the sanitary sewer system. This program is supported using Cartegraph, which serves as both the scheduling system and data collection platform for Town staff.
The scheduling system includes:
• Routine inspection activities, such as closed-circuit television (CCTV) inspections, manhole inspections, and pump station checks.
• Scheduled maintenance activities, including sewer line cleaning, root control, and preventive equipment servicing.
All inspection and maintenance tasks are assigned and tracked through Cartegraph. Field personnel log completed work, condition assessments, and any noted issues directly into the system. This data is used to monitor system performance, adjust maintenance frequencies, and prioritize future work based on asset condition, historical performance, and risk. This approach ensures that Town staff adhere to a structured, consistent schedule for preventive maintenance, and that all related data is centralized for reporting, compliance, and decision-making purposes.
High-Frequency Maintenance and Inspection of Problem Areas The Town’s PM program includes higher-frequency inspections and maintenance of known problem areas, particularly those with a history of tree root intrusion, blockages, or other recurring issues that could lead to backups or SSOs. These areas are prioritized in Cartegraph for increased attention based on historical data and risk.
The Town conducts regular visual and CCTV inspections of its sanitary sewer mains and manholes. All sewer lines are scheduled for CCTV inspection at a minimum, once every five (5) years unless more frequent inspection is warranted based on condition or past performance. Manholes are also inspected on a continuous basis, with priority given to critical or high-risk locations.
Town of Apple Valley Sewer System Management Plan
12 Inspection and maintenance data, including observations related to pipe condition, root intrusion, debris accumulation, and repair needs are also documented in Cartegraph. This system supports data-driven decision-making and ensures that areas prone to root intrusion or other defects are identified and tracked to prevent system failures or backups.
Routine Cleaning and Inspection Schedule
The Town follows a structured PM schedule to ensure the continued reliability and performance of its sanitary sewer system. Key activities include:
• The entire sewer collection system is cleaned on a five-year cycle using a Vactor truck, which effectively removes debris, grease, and roots to prevent blockages and reduce the risk of sanitary sewer overflows.
• The Town’s sewer lift stations are inspected daily by field personnel to verify proper functionality, with real-time performance and alarm data continuously monitored through a Supervisory Control and Data Acquisition (SCADA) system.
• Wet wells at each lift station are cleaned twice annually to control grease buildup, remove accumulated solids, and help maintain optimal pump efficiency.
All inspection and maintenance activities are documented in Cartegraph, ensuring accurate recordkeeping and supporting data-driven planning and resource allocation.
Sewage Lift Station Operation and Maintenance
The operation and maintenance (O&M) of each sewage lift station follows the design criteria at each site and the instructions provided by pump and electrical control equipment manufacturers as contained in the O & M manual(s). Sewer lift station run hour times and maintenance logs are input into Cartegraph.
Each sewage lift station is regularly inspected and maintained by field personnel and includes the following:
a) Pump and drive equipment operate satisfactorily without excessive vibration, noise, and over-heating;
b) Pump operations are within the pre-set start and stop levels in the wet well; c) Routine check and addition of lubricants to bearings, and other vital moving parts; d) Check to ensure the motor control equipment (such as variable frequency drives) are working as designed;
e) Perform scheduled maintenance of equipment as recommended in the O&M manuals; including verification of parts inventory; and
f) If applicable, check to ensure sump pump is operational.
Each small wastewater lift station is equipped with a duplex pumping system to provide for 100% standby capacity. In the event of a power outage at a small wastewater lift station, a rental generator will be utilized. Additionally, the Town’s diesel-powered emergency pump can be used in the event it is needed.
Each of the larger wastewater lift stations is designed with multiple pumps to provide redundancies and adequate standby capacity. In the event of power outage, each station is equipped with an emergency generator. Additionally, the Town’s diesel-powered emergency pump can be used in the event it is needed. Each of the two larger lift stations operated by the Town have also been fitted with emergency
Town of Apple Valley Sewer System Management Plan
13 by-pass valves and piping system. This ensures quick connection with the diesel-powered emergency pump if such operation should be required.
Each of the sewage lift stations is being monitored by a SCADA system. In the event of equipment malfunction, motor failure, intrusion, etc., the staff on duty will be notified via the telemetry.
4.3 Training
The Town provides regular training for field personnel involved in the operation and maintenance of the sanitary sewer system. This training program ensures staff are knowledgeable of regulatory requirements and are adequately prepared to perform their responsibilities effectively and compliant with applicable laws.
Training topics include, but are not limited to:
• The requirements of the Order;
• Annual Spill Emergency Response Plan (SERP), including detailed procedures and hands-on practice drills;
• Technical skills training provided internally or with external workshops and certification programs offered by California Water Environmental Association (CWEA) or other recognized industry organizations and regulatory agencies;
• Techniques for accurate field estimation of spill volumes; and • Procedures for reporting spill data electronically into CIWQS for staff responsible for data entry and submission.
Training is conducted at regular intervals and updated as needed to reflect regulatory changes, system modifications, or operational improvements. Attendance is documented, and training records are retained for compliance and internal review purposes. These training sessions ensure staff remain proficient in current best practices, regulatory compliance, and the safe and effective operation and maintenance of the sanitary sewer system.
4.4 Equipment Inventory
The Town maintains an inventory of equipment and materials necessary for emergency response and operation, and maintenance of its sanitary sewer system. This includes essential tools, vehicles, and critical replacement and spare parts such as pumps, valves, bypass equipment, and electrical components.
Inventory is documented and regularly updated within the Town’s SERP (Element 6 of this SSMP). This ensures that emergency response personnel have immediate access to critical resources needed for effective and timely spill containment, repair, and system restoration.
Town of Apple Valley Sewer System Management Plan
14 Element 5 Design and Performance Provisions
5.1 Design Criteria and Construction Standards and Specifications The Town requires that all sanitary sewer system designs comply with the San Bernardino County Special Districts Department Standards for Sanitary Sewer. These standards include established plans and specifications to ensure that sewer lines, connections, and other related system components are properly designed and constructed to meet performance, safety, and durability requirements.
In addition, the Town utilizes the current edition of the Standard Specifications for Public Works Construction (Greenbook) as a reference for construction materials, methods, and workmanship standards.
All plans, profiles, and specifications for sanitary sewer improvements must be prepared by a Civil Engineer licensed in the State of California and submitted for review and approval by the Town Engineer and Public Works Manager. The review process ensures compliance with applicable design standards, construction practices, and the Town’s development requirements.
To verify conformance during construction, the Town’s Engineering Department conducts on-site inspections throughout the construction process, ensuring that all sewer facilities are built in accordance with approved plans and specifications.
5.2 Procedures and Standards
The Town enforces construction standards for the sanitary sewer system through its Public Works and Engineering Departments. The Town is responsible for ensuring that all newly constructed, installed, repaired, or rehabilitated sewer system components are inspected and tested in accordance with applicable standards prior to acceptance.
The Public Works inspection staff conducts field inspections for the installation of new sewer laterals, while Engineering construction inspectors are responsible for inspecting all new sewer mains. These inspections verify that construction activities conform to the San Bernardino County Special Districts Department Standards for Sanitary Sewer, the current edition of the Greenbook, and any additional standards adopted by the Town.
Inspection and testing procedures for newly installed or rehabilitated pipelines include:
• Mandrel testing (for flexible pipes) to verify cross-sectional integrity; • Air or hydrostatic pressure testing to confirm watertightness;
Town of Apple Valley Sewer System Management Plan
15 • CCTV inspection to assess alignment, grade, and joint condition; • Visual inspections of manholes, connections, and cleanouts for structural and construction compliance.
For pump stations and related equipment, inspections and testing may include:
• Operational testing under design conditions;
• Electrical and control system verification, including SCADA connectivity and alarm functionality; and
• Startup and performance testing, coordinated with Town staff.
All inspection and test results are documented and must be approved by the appropriate Town staff prior to final acceptance.
Town of Apple Valley Sewer System Management Plan
16 Element 6 Spill Emergency Response Plan
The Town maintains a comprehensive SERP that outlines procedures for effectively responding to SSO events. The SERP includes spill containment and cleanup protocols, volume estimation methods, internal and external notification procedures, CIWQS reporting requirements, and emergency contact information.
The SERP also includes training and drill procedures to ensure that field personnel are adequately prepared to respond to SSO events. The Town conducts regular training and updates the SERP as needed to reflect changes in system configuration, staffing, or regulatory requirements.
A copy of the current SERP is included herein as Appendix F.
Town of Apple Valley Sewer System Management Plan
17 Element 7 Sewer Pipe Blockage Control Program
The Town has adopted and implemented a comprehensive Fats, Oils, and Grease (FOG) Control Program to reduce SSOs caused by FOG blockages in the collection system. This program is developed in accordance with Town Ordinance No. 564 which codified Chapter 10.02 of the Town of Apple Valley Municipal Code; Ordinance No. 564 is included herein as Appendix G. This chapter includes requirements for permitting, inspection, enforcement, and public education components.
7.1 Legal Authority
The Town’s authority to regulate FOG discharges is established under Ordinance No. 564 and outlines requirements for the installation, operation, and maintenance of grease control devices, as well as enforcement mechanisms for non-compliance. It also serves as the foundation for the Town’s FOG Policy and associated enforcement procedures.
7.2 Permitting and Inspection Program
The Town requires all Food Service Establishments (FSEs) to obtain a FOG Permit from the Town. A Sample FOG Permit is maintained on file and provided during the application process. FSEs are required to install and maintain properly sized and approved grease control devices, such as interceptors or traps, in accordance with the Town’s FOG Policy and current industry standards.
The Town’s Code Enforcement Department is responsible for administering the FOG permitting and inspection program. Permits are issued and inspections are conducted annually to ensure compliance with maintenance schedules, proper functioning of devices, and adequate recordkeeping.
Non-compliant businesses are subject to enforcement actions under the ordinance and may include warnings, fines, or administrative orders dependent on the nature and severity of the violation.
7.3 Identification of FOG Sources
The Code Enforcement Department maintains a current list of all permitted FSEs within the sanitary sewer service area. This database is regularly reviewed and updated as businesses open, close, or change ownership. Field personnel and inspectors also identify unpermitted FSEs during regular operations and inspections.
7.4 Public Education and Outreach
The Town supports its FOG control efforts through a public education initiative aimed at reducing both residential and commercial FOG contributions to the sanitary sewer system. Key components include:
• Annual Distribution of Best Management Practices (BMPs). BMP documents and educational materials are provided each year to all permitted FSEs as part of the FOG Permit renewal process. These materials outline proper grease disposal methods, maintenance expectations, and practices to prevent blockages;
• Informational brochures distributed to residents and businesses; and • Direct outreach to new businesses during the FOG permitting and inspection process.
Town of Apple Valley Sewer System Management Plan
18 These efforts are intended to raise awareness of the consequences of improper FOG discharge or disposal, and support and encourage permit compliance and ongoing BMPs.
7.5 Program Evaluation
The effectiveness of the FOG Control Program is reviewed through:
• Analysis of SSO data;
• FOG inspection results and permit compliance trends; and • Field personnel feedback and system performance metrics.
The Town’s FOG Policy and the Sample FOG Permit are available for review at the Town’s Development Services Building and upon request.
7.6 Identification of FOG Areas and Establishment of Maintenance Schedules The Town is required to identify locations that routinely experience FOG blockages and establish a routine maintenance schedule to avoid SSOs. The Town has identified the locations that routinely contain heavy concentrations of FOG, requiring enhanced and more frequent cleaning of the sanitary sewer lines. The Town has identified thirteen (13) problem areas as shown in Table 7-1 that are cleaned on a regular schedule; six (6) areas are cleaned monthly, three (3) areas are cleaned on a quarterly basis, one (1) area is cleaned annually, and the remaining areas are visually inspected monthly, and cleaned on an as needed basis.
Town of Apple Valley Sewer System Management Plan
19 Table 7-1 Routine Maintenance Areas
Assessment
District
Nearest
Intersection Frequency
Remarks
Jess
Ranch/3A Bear Valley Rd. & Apple Valley Rd. Annual Commercial Center Jess Ranch Cottonwood Dr. & Locust Ln. Visual Monthly Manhole outside of pool area (east side) Jess Ranch Town Center Dr. & Apple Valley Rd. Monthly Old wet well in grass south of block wall Jess Ranch Town Center Dr. & Apple Valley Rd. Monthly
Downstream manhole northeast of above
manhole in bank parking lot
1A Wika Rd. & Muni Rd. Visual Monthly In road
1B Corwin Rd. & Wintun Rd. Quarterly Intersection in road 1B Outer Hwy 18 & St. Mary’s Hospital Monthly Intersection in road 1C Hwy 18 & Tao Rd. Quarterly Intersection in road
1C Outer Hwy 18 & Kasota Rd. Quarterly Manhole in intersection 2A Navajo Rd. & Clallam Rd. Monthly Manhole in middle of the road 3A Potomac Rd. and Quantico Rd. Monthly Siphon (Cleaned from VVWRA manhole) 3A Quantico Rd. and Quantico Ln. Monthly
Manhole in front easement at 17861
Quanitco Rd.
7972 Siskiyou Rd. & Siskiyou Ct. Visual Monthly Northeast corner behind curb
Town of Apple Valley Sewer System Management Plan
20 7.7 FOG Source Control Measures
The Town is required to develop and implement source control measures for FOG. The Town will continue to address the known FOG problem areas with inspections and cleaning. The Code Enforcement Department will ensure grease traps/interceptors are being properly maintained to help avoid FOG in the sanitary sewer system and that all FSEs comply with permit requirements.
Town of Apple Valley Sewer System Management Plan
21 Element 8 System Evaluation, Capacity Assurance and Capital Improvements
8.1 System Evaluation and Condition Assessment
The Town has established a formal program to evaluate the condition of its sanitary sewer system using industry best practices, advanced inspection technologies, and a risk-based approach. This program supports proactive maintenance, informed capital improvement planning, and long-term system performance and regulatory compliance.
The Town’s Sewer Master Plan was originally completed in 1993 and subsequently updated in 2013. A new update is currently underway, being prepared by Carollo Engineers, and is anticipated to be completed by March of 2026. This update will include prioritization strategies for system rehabilitation and/or replacement based on condition assessments, population growth trends, capacity analysis, and the age and performance of existing infrastructure throughout the Town’s sanitary sewer system.
Assessment Methods and Technologies
The Town utilizes a combination of CCTV inspections, visual observations, and other condition assessment methods to evaluate pipelines, manholes, pump stations, and associated infrastructure.
The Town inspects and cleans the entire gravity sewer system on a five-year cycle, equating to approximately 20% of the system annually. This inspection and cleaning schedule helps ensure system functionality, identifies defects, and reduces the risk of SSOs.
Inspection and maintenance data is stored and managed in Cartegraph, supporting asset tracking, condition rating, work order history, and capital planning.
Annual Condition Assessment Targets
As part of its five-year cycle, the Town aims to assess the condition of at least 20% of its gravity sewer system each year. Additional inspections may be performed based on emergent issues, construction activities, or observed system deficiencies.
Risk-Based Prioritization
The Town prioritizes condition assessments in areas with increased potential for environmental and operational impacts. High-priority includes those areas identified as follows. • Located near surface waters, environmentally sensitive areas, or 303(d)-listed impaired water bodies with bacterial indicators;
• Located in steep terrain, areas with high groundwater levels, or those vulnerable to erosion or flooding;
• With a history of blockages, SSOs, or structural issues; • Near critical infrastructure, such as schools, public facilities, or drinking water sources; and • Indications of potential system failure.
Inspections are conducted and field personnel are trained to identify signs of structural degradation, root intrusion, FOG buildup, infiltration/inflow (I/I), pipe deformation, or other indicators of failure that may
Town of Apple Valley Sewer System Management Plan
22 lead to overflows or unauthorized discharges to waters of the state. Findings are documented and used to prioritize preventive maintenance, rehabilitation, or capital replacement projects.
Recordkeeping and Documentation
All inspections and condition assessments are documented in Cartegraph, including video footage, inspection logs, and follow-up actions. These records are maintained in accordance with regulatory requirements and are used to track asset performance and guide long-term planning.
Climate Change Vulnerability
The Town also evaluates sanitary sewer system assets for vulnerability to direct and indirect impacts of climate change, including:
• Flooding or erosion caused by increased storm frequency and intensity, • Wildfires and heat-related damage; and
• Power outages, particularly those affecting pump stations or SCADA-controlled equipment.
Identified vulnerabilities are integrated into the Town’s risk management strategies and may influence emergency preparedness planning, backup power deployments, or future capital project prioritization.
8.2 Capacity Assessment and Design Criteria
The Town’s Wastewater Division has the legal responsibility for ensuring all public sewer infrastructure is designed to operate logically, reliably, and efficiently under current and future demand conditions.
This responsibility includes evaluating system capacity, reviewing new development plans, and addressing areas at risk of capacity-related failures.
The Town is currently updating its Sewer Master Plan, which is scheduled for completion by March of 2026. This plan will include an updated hydraulic model to identify and evaluate existing and future capacity constraints throughout the collection system. The model will address both dry weather and wet weather flow conditions and will guide prioritization of capital projects and system improvements.
Historically, SSOs have been primarily caused by blockages, and not capacity. However, the updated Sewer Master Plan will evaluate existing conditions and flow data, growth projections, and system modeling to ensure the system’s long-term sustainability.
Capacity Review for New Development Projects
All sanitary sewer construction plans in the Town are required to comply with the San Bernardino County Special Districts Department Standards for Sanitary Sewer, outlining design criteria for proper pipe size, alignment, and flow capacity.
As part of the plan check and permitting process, the Town Engineer and Public Works Manager review each proposed development or redevelopment project to ensure:
• The project does not exceed the available capacity of the downstream sanitary sewer system; • Base flow, peak dry weather flow, and peak wet weather flow are evaluated for conformance with system design standards; and
Town of Apple Valley Sewer System Management Plan
23 • Any potential impact on the existing system is identified and appropriately addressed.
New development proposals are analyzed using the Town’s hydraulic model to confirm that adequate capacity is available in both local and downstream system components. If deficiencies are identified, the developer is required to implement mitigating measures such as upsizing downstream pipes or funding capacity improvements, prior to project approval.
This approach ensures the Town’s sanitary sewer system continues to operate reliably and that no new development is approved without verified downstream capacity.
8.3 Prioritization of Corrective Action
The Town has implemented a structured, risk-based approach to prioritize corrective actions within its sanitary sewer system. Corrective actions may include rehabilitation, replacement, capacity upgrades, or targeted maintenance in response to observed system deficiencies.
Identified defects are assigned condition ratings and prioritized based on severity, likelihood of failure, and potential consequences (e.g., SSOs, service disruptions, environmental impact). The Town uses this data to generate prioritized work orders for corrective action and to inform its Capital Improvement Program (CIP).
In addition to routine condition-based prioritization, the Sewer Master Plan update will provide a comprehensive analysis of existing system conditions, identify capacity and structural deficiencies, and include a prioritized list of recommended corrective actions.
8.4 Capital Improvement Plan
The Town will utilize the CIP list developed through the Sewer Master Plan update as the foundation for future project planning and prioritization. The Master Plan will identify system deficiencies, evaluate capacity constraints, and provide a prioritized list of recommended rehabilitation and expansion projects to address current and future service demands. The CIP serves as a strategic planning tool to guide the Town’s investment in maintaining and improving the reliability, capacity, and regulatory compliance of the sanitary sewer system.
In addition to planning for future projects, the Town has actively pursued targeted system improvements based on identified needs and system vulnerabilities. Recent and ongoing capital projects include:
• A cured-in-place manhole lining project, intended to reduce I&I and protect groundwater and nearby surface water resources adjacent to the Mojave River; • Design work to abandon one of the Town’s wastewater lift stations and construction of a new gravity sewer main to reduce maintenance needs and operational risks associated with pumping infrastructure;
• Installation of locking manhole covers on Bear Valley Road, a high-traffic corridor, to enhance public safety and prevent unauthorized access or accidental dislodgement; and • Design and construction of a new sewer main along Dale Evans Parkway north of Otoe Road, intended to increase system capacity in support of anticipated development and growth in the area.
Town of Apple Valley Sewer System Management Plan
24 Capital projects are prioritized based on multiple criteria, including:
• Condition and risk of failure;
• Potential for SSOs or environmental impacts;
• Hydraulic modeling results and projected growth;
• Cost-effectiveness and coordination with other infrastructure work; and • Public safety and accessibility concerns
The Town regularly reviews and updates the CIP as new condition assessment data becomes available, development patterns shift, or regulatory requirements change. This proactive approach ensures that capital investments are strategically allocated and system reliability and performance are maintained over time.
Town of Apple Valley Sewer System Management Plan
25 Element 9 Operations and Maintenance Program
The Town is committed to ongoing evaluation and continuous improvement of its SSMP and overall sanitary sewer system performance. To support this goal, the Town actively monitors key performance indicators, measures program effectiveness, and makes data-driven adjustments to its operations and maintenance strategies.
The Town collects and reviews data related to SSOs, work orders, maintenance activities, and inspection results. This information is managed in Cartegraph, enabling trend tracking, identification of problem areas, and optimization of field personnel assignments.
Spill trends are reviewed regularly to support program evaluation and ensure appropriate corrective measures are implemented. Table 9-1 below summarizes SSOs, including the location and estimated volume of each spill. This data is used to identify patterns, assess recurring issues (e.g., root intrusion or FOG buildup), and guide maintenance and capital planning.
Table 9-1 SSO Trends 2015 - 2024
Date Location Spill Volume (Estimated Gallons)
5/21/15 19146 Pine Way 30
1/21/16 18353 Outer Highway 18 South 20
3/10/17 19087 Allegheny 10
2/7/18 Easement (Quinnault Rd. and Nisqually Rd.) 600
12/4/18 19238-19252 Cottonwood Drive (8 Units) 3,414
1/31/21 12990 Clallam Road 50
5/18/22 15042 Riverside Drive 2,000
11/5/22 12990 Clallam Road 700
This information is reviewed by Public Works staff and management to:
• Identify repeat problem areas;
• Prioritize preventive maintenance;
• Adjust cleaning and inspection frequencies;
• Inform CIP and rehabilitation priorities; and
• Evaluate the effectiveness of previous corrective actions.
The Town uses the results of its performance monitoring to update SSMP elements, improve work practices, and ensure compliance with the GWDR for Sanitary Sewer Systems. SSMP updates and operational modifications may be triggered by:
• SSO trends or root cause analyses;
• Changes in system condition based on CCTV or field inspections; • Regulatory updates or new permit requirements;
• Findings from internal audits or program effectiveness reviews; and • Recommendations identified in the Sewer Master Plan.
Town of Apple Valley Sewer System Management Plan
26 The Town conducts regular internal reviews of its SSMP implementation and makes modifications as needed to enhance the overall effectiveness and responsiveness of the program. Updated procedures or corrective actions are incorporated into staff training, maintenance planning, and CIP.
This ongoing cycle of monitoring, evaluation, and refinement ensures the Town’s sanitary sewer system is sustainable, efficient, and compliant.
Town of Apple Valley Sewer System Management Plan
27 Element 10 Internal Audits
This section outlines the Town’s process for evaluating the effectiveness of its SSMP and identifying opportunities for improvement to ensure continued compliance with the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (Order No. 2022-0103-DWQ).
In accordance with the Order, the Town shall conduct internal SSMP audits at least once every three (3) years. These audits are intended to assess the Town’s implementation of each SSMP element, determine the overall effectiveness of the program, and identify any deficiencies or areas requiring modification.
10.1 Audit Procedures and Schedule
The Town will complete its SSMP audits every three years. Audit teams may consist of a combination of Town personnel, consultants, and/or external agency representatives, depending on the scope and complexity of the system and the number of SSOs reported.
Each audit will include:
• A review of compliance with all eleven (11) elements; • Evaluation of program effectiveness, including documentation of corrective actions implemented and SSO prevention outcomes;
• Use of an Audit Checklist (see Table 10-1) to ensure consistency and completeness; and • Documentation of any deficiencies, recommended corrective actions, and implementation status.
The audit will also evaluate spill trends, as presented in Element 9, using tables and tracking data that show the number, volume, cause, and location of SSOs over time. This data is reviewed to:
• Assess whether SSMP programs (e.g., maintenance, inspections, and public outreach) are effectively reducing spills;
• Identify recurring problem areas or causes (e.g., root intrusion, grease, structural defects); and • Adjust system operations and project prioritization accordingly.
10.2 Reporting and Recordkeeping
A written SSMP Audit Report will be prepared following each audit. The report will include:
• The date of the audit and names of audit team members; • Summary of findings for each element;
• Identification of any deficiencies;
• Corrective actions taken or planned, with assigned responsibilities and target dates; • Supporting performance metrics and trend data.
The completed Audit Report will be maintained on file at the Town and submitted electronically to CIWQS as required.
Town of Apple Valley Sewer System Management Plan
28 Through this process of periodic review and continuous improvement, the Town ensures that its SSMP remains a living, adaptive document that reflects current system needs, operational conditions, and regulatory expectations.
Table 10-1 SSMP Audit Checklist
Element Title Current (Y/N)
Actions
Needed
Target
Completion
Date
1 Goal & Introduction
2 Organization
3 Legal Authority
4 Operation &
Maintenance
Program
5 Design &
Performance
Provisions
6 Spill Emergency
Response Plan
7 Sewer Pipe
Blockage Control
Program
8 System Evaluation,
Capacity Assurance
& Capital
Improvements
9 Monitoring,
Measurement &
Program
Modifications
10 Internal Audits
11 Communication
Program
Town of Apple Valley Sewer System Management Plan
29 Element 11 Communication Program
This section outlines the Town’s approach to public communication and engagement regarding the development, implementation, and performance of its SSMP, as well as its coordination with partner and satellite agencies.
11.1 Communication with the Public
The Town is committed to maintaining transparency and encouraging community involvement in the management of its sanitary sewer system. A copy of the current SSMP is made available to the public through the Town’s official website at www.applevalley.org. Additionally, hard copies of the SSMP and historical audit reports are kept on file and available for review at:
• The Public Works Facility; and
• The Public Works Department counter at the Town’s Development Services Building during regular business hours
The Town welcomes comments, questions, or suggestions regarding the SSMP at any time from both residents and other stakeholders. Public feedback is considered during SSMP updates, audits, and operational improvements.
11.2 Coordination with Satellite Agencies
Although the Town owns and operates its own sanitary sewer collection system, all wastewater collected is transported to VVWRA for treatment. The Town conveys wastewater to VVWRA via a regional interceptor sewer.
The Town maintains ongoing communication with VVWRA. Coordination and frequent communication occurs at both the administrative and technical levels. This inter-agency coordination and communication ensures:
• Effective integration between collection and treatment operations; • Alignment on regulatory compliance matters;
• Shared response strategies during emergency events; and • Coordination of system upgrades or capacity-related improvements.
By maintaining these communication channels, the Town ensures effective collaboration with its regional wastewater partner and transparency with the public it serves.
Town of Apple Valley Sewer System Management Plan
30 Appendix A: SWRCB Order No. WQ 2022-0103-DWQ
Town of Apple Valley Sewer System Management Plan
31 Appendix B: SSMP Change Log
Town of Apple Valley Sewer System Management Plan
32 Appendix C: JPA Agreement with VVWRA
Town of Apple Valley Sewer System Management Plan
33 Appendix D: Town of Apple Valley Sewer Ordinance No. 478
Town of Apple Valley Sewer System Management Plan
34 Appendix E: Sanitary Sewer System Map
Town of Apple Valley Sewer System Management Plan
35 Appendix F: SERP
Town of Apple Valley Sewer System Management Plan
36 Appendix G: Town of Apple Valley FOG Ordinance No. 564
1 STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ
STATEWIDE WASTE DISCHARGE REQUIREMENTS
GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.
This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.
The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.
This General Order does not convey any property rights of any sort or any exclusive privileges.
The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.
CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.
AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents
1. Introduction .................................................................................................................... 4
2. Regulatory Coverage and Application Requirements .................................................... 5
2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5
2.2. Requirements for New Regulatory Coverage...................................................... 5
2.3. Regulatory Coverage Transfer............................................................................ 7
3. Findings ......................................................................................................................... 7
3.1. Legal Authorities ................................................................................................. 7
3.2. General ............................................................................................................. 11
3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14
3.4. California Environmental Quality Act................................................................. 16
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16
3.6. Notification to Interested Parties ....................................................................... 17
4. Prohibitions .................................................................................................................. 17
4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17
4.2. Discharge of Sewage to Waters of the State..................................................... 17
4.3. Discharge of Sewage Creating a Nuisance....................................................... 18
5. Specifications............................................................................................................... 18
5.1. Designation of a Legally Responsible Official ................................................... 18
5.2. Sewer System Management Plan Development and Implementation............... 18
5.3. Certification of Sewer System Management Plan and Plan Updates................ 19
5.4. Sewer System Management Plan Audits .......................................................... 19
5.5. Six-Year Sewer System Management Plan Update.......................................... 21
5.6. System Resilience............................................................................................. 22
5.7. Allocation of Resources .................................................................................... 22
5.8. Designation of Data Submitters......................................................................... 22
5.9. Reporting Certification....................................................................................... 22
5.10. System Capacity ............................................................................................... 23
5.11. System Performance Analysis .......................................................................... 23
5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24
5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26
5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27
5.17. Unintended Failure to Report ............................................................................ 27
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27
5.19. Operation and Maintenance............................................................................... 27
6. Provisions .................................................................................................................... 27
6.1. Enforcement Provisions .................................................................................... 27
6.2. Other Regional Water Board Orders ................................................................. 30
6.3. Sewer System Management Plan Availability ................................................... 31
6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements .....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1
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4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.
For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.
This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.
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5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.
2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS
2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.
An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.
The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.
A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).
2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that
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6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.
Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.
2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.
The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:
Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).
2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.
The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.
If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.
2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page
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7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.
2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.
The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.
3. FINDINGS
3.1. Legal Authorities
3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).
3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.
A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).
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8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.
The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.
Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section
5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills
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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.
3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.
Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.
As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.
3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.
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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:
1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and
2. Implement a proactive approach to reduce spills.
The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.
3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.
On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.
On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.
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11 3.2. General
3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.
3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.
More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.
Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)
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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)
3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.
There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].
A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:
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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.
3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.
Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.
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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).
3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.
3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.
The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.
3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.
3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of
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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.
3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.
On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.
Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.
On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.
This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk
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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.
3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.
3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.
3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.
Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/)
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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.
The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.
For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.
3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.
THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.
4. PROHIBITIONS
4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.
4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.
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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.
5. SPECIFICATIONS
5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.
The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.
For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.
The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.
The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.
The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the
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19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.
For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:
Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
For a new Enrollee:
Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.
5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.
Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.
The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.
The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.
A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.
See the following tables for clarification:
Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31
st date
July 1
st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028
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ORDER 2022-0103-DWQ December 6, 2022
21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period
5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.
The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.
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22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.
5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.
5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.
The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.
Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.
I am aware that there are significant penalties for submitting false information.”
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23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.
5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.
5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:
Graph 1 – Total Spill Volume per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.
Graph 2 – Total Number of Spills per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.
The current calendar year is the calendar year covered in the Annual Report.
The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).
5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):
Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
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24 For New Enrollees:
Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.
The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.
5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
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25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section
3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
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26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:
For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:
The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.
An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.
In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.
The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.
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27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.
5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.
5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.
5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.
6. PROVISIONS
6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.
6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.
6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.
6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.
6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.
6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.
6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:
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29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,
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30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.
6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.
Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.
6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;
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31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.
6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
6.4. Entry and Inspection
6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.
6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 1
ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.
Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.
Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.
California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.
Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.
Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.
For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.
Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.
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Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.
Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.
Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.
Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.
Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
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Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.
A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.
An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.
Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.
Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.
Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.
Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.
Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.
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Receiving Water
A receiving water is a water of the State that receives a discharge of waste.
Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.
Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.
Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.
Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.
Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.
Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.
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Wash Down Water
Wash down water is water used to clean a spill area.
Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.
Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.
Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.
Waters of the State include waters of the United States.
Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.
Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.
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ATTACHMENT B – APPLICATION FOR ENROLLMENT
1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________
2. Applicant Information:
Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________
3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity
4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:
Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________
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5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________
6. Application Fee:
The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:
State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program
7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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ATTACHMENT C - NOTICE OF TERMINATION
1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________
2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
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3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents
1. Sewer System Management Plan Goal And Introduction ............................................D-2
1.1. Regulatory Context ...........................................................................................D-2
1.2. Sewer System Management Plan Update Schedule.........................................D-3
1.3. Sewer System Asset Overview .........................................................................D-3
2. Organization ................................................................................................................D-3
3. Legal Authority.............................................................................................................D-4
4. Operation And Maintenance Program..........................................................................D-4
4.1. Updated Map of Sanitary Sewer System ..........................................................D-4
4.2. Preventive Operation and Maintenance Activities .............................................D-4
4.3. Training .............................................................................................................D-5
4.4. Equipment Inventory .........................................................................................D-5
5. Design And Performance Provisions ...........................................................................D-5
5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5
5.2. Procedures and Standards................................................................................D-5
6. Spill Emergency Response Plan..................................................................................D-6
7. Sewer Pipe Blockage Control Program........................................................................D-7
8. System Evaluation, Capacity Assurance and Capital Improvements...........................D-7
8.1 System Evaluation and Condition Assessment.................................................D-7
8.2. Capacity Assessment and Design Criteria ........................................................D-8
8.3. Prioritization of Corrective Action ......................................................................D-9
8.4. Capital Improvement Plan.................................................................................D-9
9. Monitoring, Measurement and Program Modifications.................................................D-9
10. Internal Audits............................................................................................................D-10
11. Communication Program ...........................................................................................D-10
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.
The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.
This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.
1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
The Plan must include a narrative Introduction section that discusses the following items:
1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.
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REQUIRED ELEMENTS December 6, 2022
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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
Additionally, the Plan Introduction section must provide reference to the Enrollee’s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.
2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county
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REQUIRED ELEMENTS December 6, 2022
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health officer, county environmental health agency, and State Office of Emergency Services.)
3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
• Inspection and maintenance activities;
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REQUIRED ELEMENTS December 6, 2022
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• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.
4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
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REQUIRED ELEMENTS December 6, 2022
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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
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REQUIRED ELEMENTS December 6, 2022
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7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.
8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.
8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Planimplementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND
RECORDKEEPING REQUIREMENTS
Table of Contents
1. Notification Requirements......................................................................................... E1-3
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3
1.2. Spill Notification Information........................................................................... E1-4
1.3. Notification of Spill Report Updates................................................................ E1-4
2. Spill-Specific Monitoring Requirements .................................................................... E1-5
2.1 Spill Location and Spread .............................................................................. E1-5
2.2 Spill Volume Estimation.................................................................................. E1-5
2.3. Receiving Water Monitoring ............................................................................E1-5
2.4. Safety and Access Exceptions ........................................................................E1-8
3. Reporting Requirements ............................................................................................E1-8
3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8
3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12
3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14
3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16
3.5. Amended Certified Spill Reports for Category 3 Spills ..................................E1-16
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16
3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17
3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19
3.11. Sewer System Management Plan Reporting Requirements .........................E1-19
4. Recordkeeping Requirements .................................................................................E1-20
4.1. Recordkeeping Time Period..........................................................................E1-20
4.2. Availability of Documents ..............................................................................E1-20
4.3. Spill Reports..................................................................................................E1-20
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21
4.5. Sewer System Telemetry Records................................................................E1-22
4.6. Sewer System Management Plan Implementation Records .........................E1-22
4.7. Audit Records................................................................................................E1-23
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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4.8. Equipment Records.......................................................................................E1-23
4.9. Work Orders..................................................................................................E1-23
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING
REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.
Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.
Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.
1. NOTIFICATION REQUIREMENTS
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.
The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.
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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.
1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.
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2. SPILL-SPECIFIC MONITORING REQUIREMENTS
2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.
For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.
2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.
2.3. Receiving Water Monitoring
2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease),
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o Discoloration of receiving water, and
o Impact to the receiving water.
2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.
The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.
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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).
Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.
Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).
2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.
Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.
Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.
RSW-001U:
Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
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Sampling
Location Sampling Location Description
RSW-001D:
Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.
2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.
The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.
3.1. Reporting Requirements for Individual Category 1 Spill Reporting
3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
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5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;
11. Description and photographs of all discharge point(s) into the surface water;
12. Estimated spill volume that discharged to surface waters; and
13. Estimated total spill volume recovered.
3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.
Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, lateral, pump station, etc.);
6. Description of the pipe material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;
14. Name and type of receiving water body(s);
15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.
16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and
17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.
3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:
1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered;
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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.
2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).
4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.
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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.2. Reporting Requirements for Individual Category 2 Spill Reporting
3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;
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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and
11. Estimated total spill volume recovered.
3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, pump station, etc.);
6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.
3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.
The monthly reporting of all Category 3 spills must include the following items for each spill:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
7. Estimated total spill volume exiting the system;
8. Description and photographs of the extent of the spill and spill boundaries;
9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and
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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.
10. Estimated total spill volume recovered;
11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;
12. Spill end date and time;
13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;
14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
15. System failure location (for example, main, pump station, etc.);
16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;
17. Description of the impact of the spill;
18. Whether or not the spill was associated with a storm event;
19. Description of spill response activities including description of immediate spill containment and cleanup efforts;
20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;
21. Detailed narrative of investigation and investigation findings of cause of spill.
3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.
3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.
After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.
If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.
If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.
If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.
3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.
By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.
All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).
The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition);
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.
3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.
If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.
The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.
3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.
Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
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This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.
4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).
4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.
4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.
4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.
Recordkeeping of Individual Category 4 Spill Information:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Description and GPS coordinates for the system location where the spill originated;
4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;
5. Estimated total spill volume exiting the sanitary sewer system;
6. Spill date and start time;
7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
8. System failure location (for example, main, pump station, etc.);
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of how the volume estimation was calculated, including, at minimum:
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o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, ongoing spill rate at time of arrival (if applicable), and the spill end time;
11. Description of implemented system modifications and operating/maintenance modifications.
Recordkeeping of Individual Lateral Spill Information:
1. Date and time the Enrollee was notified of, or self-discovered, the spill;
2. Location of individual spill;
3. Estimated individual spill volume;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and
5. Description of how the volume estimations were calculated.
Total Annual Spill Information:
1. Estimated total annual spill volume;
2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.
4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.
4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.
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4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.
4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.
4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING
REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.
Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:
Notify the California Office of Emergency Services
and obtain a notification control number.
California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:
Notify California Office of Emergency Services and
obtain a notification control number.
California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
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E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring.
(Section 2 of Attachment
E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
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Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrolleeowned and/or operated lateral, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and
obtain a notification control number.
Not applicable to a spill of less than 1,000 gallons.
California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and
4.4 of Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT
INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.
Region 1 -- North Coast Regional Water Quality Control Board:
Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.
[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:
Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.
[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:
Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.
[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:
Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:
Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.
[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.
[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.
[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:
Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.
[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.
[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:
Imperial county and portions of San Bernardino, Riverside, San Diego counties.
[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:
Orange, Riverside, San Bernardino counties.
[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:
San Diego county and portions of Orange and Riverside counties.
[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ