Award Purchase Order for Sodium Hypochlorite
May 17, 2022
DATE: May 17, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH WATERLINE TECHNOLOGIES, INC. FOR
THE PURCHASE AND DELIVERY OF SODIUM HYPOCHLORITE FOR
THE DISINFECTION OF THE CITY'S MUNICIPAL WATER SUPPLY IN THE AMOUNT OF $95,100.75
Recommendation: Approve
SUMMARY
The disinfection of drinking water by public water agencies is essential to eliminating water quality problems. The City of Arcadia’s water system utilizes sodium hypochlorite to disinfect water pumped from the groundwater basin. To ensure that the City is receiving the most competitive prices, a formal bid process was conducted. Waterline Technologies, Inc. submitted the lowest responsive bid.
It is recommended the City Council approve a purchase order with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite for the disinfection of the City’s municipal water supply in the amount of $95,100.75, with three optional one-year extensions.
BACKGROUND
The disinfection of drinking water by public water agencies is essential in eliminating potential water quality problems. The City’s municipal water supply system permit from the Division of Drinking Water (“DDW”) specifies that the City’s water system use chlorination as a means of disinfection. Liquid sodium hypochlorite (commonly referred to as chlorine bleach) has been an effective disinfectant used by the City for many years.
The liquid sodium hypochlorite is delivered in bulk to the City’s well sites and stored onsite where it is then injected into the distribution system using precision metering devices to assure the proper concentration of disinfectant. These concentrations are monitored daily by the City’s Water Production Technicians.
Award Purchase Order for Sodium Hypochlorite
May 17, 2022
DISCUSSION
In order to receive the best prices for sodium hypochlorite, the City conducted a formal bid. A Notice Inviting Bids was published in the City’s adjudicated newspaper, and bid packages were provided to vendors who provide sodium hypochlorite. On April 19, 2022, the City Clerk received 3 bids with the following results:
Bidder Location Bid Amount
Waterline Technologies Santa Ana, CA $ 95,100.75 HASA, Inc. Saugus, CA $102,201.75
Univar USA, Inc. Santa Fe Springs, CA $193,984.87
All bid documents were reviewed for content and the contractor’s background was investigated. Based on this review, it has been determined that Waterline Technologies, Inc. is the lowest responsive bidder. The business of delivering bulk liquid sodium hypochlorite is rather small, and there are only a few vendors who offer these services.
Waterline Technologies, Inc. is the City’s current provider for this product; they have provided quality services at reasonable prices to the city over the years.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been budgeted in the Fiscal Year 2022-23 Water Operations Budget for the purchase of bulk liquid sodium hypochlorite.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Waterline Technologies, Inc. for the purchase and delivery of sodium hypochlorite for the disinfection of the City’s municipal water supply in the amount of $95,100.75, with three optional one-year extensions.