Contract Extension for Unscheduled
Maintenance & Repair of City Wells
June 7, 2022
DATE: June 7, 2022
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH GENERAL PUMP COMPANY, INC. FOR UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIR
OF CITY WELLS AND PUMPS IN THE AMOUNT OF $137,550
Recommendation: Approve
SUMMARY
On July 20, 2021, the City Council approved a contract extension with General Pump Company, Inc. to provide unscheduled maintenance and emergency repair of City wells and pumps. General Pump Company, Inc. is reaching the end of their current contract extension term and has submitted a written offer to extend for an additional year with no increase in pricing. This will be General Pump Company, Inc.’s third contract extension.
All other terms and conditions will remain in effect.
Based on the excellent services provided by General Pump Company, Inc., it is recommended that the City Council approve, authorize, and direct the City Manager to execute a one-year contract extension with General Pump Company, Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the amount of $137,550.
DISCUSSION
The City of Arcadia’s water system annually delivers approximately 16,500 acre-feet of potable drinking water through approximately 14,000 water service connections. The water supply for the system is obtained from 11 active groundwater wells. The water system also utilizes 29 booster pumps that pump water through the distribution system and 15 reservoirs that hold about 45 million gallons of water. The Public Works Services Department is responsible for the daily operation and maintenance of the City’s wells and booster pumps; however, in certain instances work goes beyond the Department’s capability to repair or perform specialized maintenance services.
On July 20, 2021, the City Council approved a contract extension with General Pump Company, Inc. to provide unscheduled maintenance and emergency repair of City wells
Contract Extension for Unscheduled
Maintenance & Repair of City Wells
June 7, 2022
and pumps. General Pump Company, Inc. is reaching the end of their current contract extension term and has submitted a written offer to extend the contract for an additional year with no increase in pricing. The contract language allows for annual contract extensions, subject to City Council approval. General Pump Company, Inc. has provided excellent service during the term of the contract. Attached is the proposed contract amendment with General Pump Company, Inc.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funding is budgeted in the Fiscal Year 2022-23 Operating Budget for well and pump preventative maintenance services. All work is performed on a time and materials basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve, and authorize and direct the City Manager to execute a one-year extension to the contract with General Pump Company, Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the amount of $137,550.
Attachment: Proposed Amendment No. 3 to the Contract
AMENDMENT NO. 3 TO THE WELL & BOOSTER PREVENTATIVE
MAINTENANCE AND SERVICES CONTRACT BY AND BETWEEN THE CITY OF ARCADIA AND GENERAL PUMP COMPANY, INC.
This Amendment No. 3 (“Amendment No. 3”) is hereby entered into this ____ day of ________________, 2022 by and between the City of Arcadia, a municipal corporation of the State of California, and General Pump Company, Inc., a California Corporation, with respect to that certain Contract between the Parties dated August 7, 2019 (“Contract”), further amended by Amendment No. 1 dated August 31, 2020, and further amended by Amendment No. 2 dated September 1, 2021.
The Parties agree as follows:
1. Pursuant to Section 2.1 of the Contract, the Term is hereby extended from August 7, 2022, through and including August 7, 2023 (“Extended Term”).
2. All terms and provisions of the Contract not amended by this Amendment No. 3 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 3 on the date set forth below.
CITY OF ARCADIA GENERAL PUMP COMPANY, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Paul Cranmer City Attorney Public Works Services Director