Extend Street Striping and Pavement Marking Contract
February 7, 2023
DATE: February 7, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH SUPERIOR PAVEMENT MARKINGS, INC. FOR STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $135,696.60
CEQA: Not a Project
Recommendation: Approve
SUMMARY
On March 15, 2022, the City Council approved a contract extension with Superior Pavement Markings, Inc. for street striping and pavement marking services in the amount of $135,696.60. Superior Pavement Markings, Inc. has reached the end of their extended contract term and has submitted a written offer to extend their contract for an additional year with no increase in pricing. This will be Superior Pavement Markings, Inc.’s second contract extension. All other terms and conditions will remain in effect.
Based on the excellent service provided by Superior Pavement Markings, Inc., it is recommended that the City Council approve, authorize, and direct the City Manager to execute a one-year contract extension with Superior Pavement Markings, Inc. for street striping and pavement marking services in the amount of $135,696.60.
BACKGROUND
The existing Street Striping and Pavement Marking Program includes annual striping on all major arterial streets. Collector streets are striped once every two years and commercial and residential streets are striped once every three years. All pavement markings around schools are restriped annually in July before school begins.
Miscellaneous striping service requests and requests from the Traffic Advisory Committee are handled on an as-needed basis.
Extend Street Striping and Pavement Marking Contract
February 7, 2023
DISCUSSION
On January 19, 2021, the City Council approved a one-year contract with the option of three one-year extensions with Superior Pavement Markings, Inc. for street striping and pavement marking services in the amount of $125,645. On March 15, 2022, the City Council approved the first optional contract extension in the amount of $135,696.60.
Superior Pavement Markings, Inc. has reached the end of their current contract term and has submitted a written offer to extend the contract for an additional year with no increase in pricing. Superior Pavement Markings, Inc. has provided quality service to the City of Arcadia for the past two years. Attached is the proposed contract amendment with Superior Pavement Markings, Inc. for reference.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total contract cost will be set at a not-to-exceed amount of $135,696.60, and sufficient funding will be included in the Fiscal Year 2023-24 Operating Budget. All work performed is on a time and materials basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council determine that this contract does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve, authorize and direct the City Manager to execute a one-year extension to the contract with Superior Pavement Markings, Inc. for street striping and pavement marking services, in the amount of $135,696.60.
Attachment: Proposed Amendment No. 2 to the Contract
AMENDMENT NO. 2 TO THE STREET STRIPING AND PAVEMENT MARKING
SERVICES CONTRACT BY AND BETWEEN THE CITY OF ARCADIA
AND SUPERIOR PAVEMENT MARKINGS, INC.
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into this ______ day of ______________, 2023 by and between the City of Arcadia, a municipal corporation of the State of California, and Superior Pavement Markings, Inc., a California Corporation, with respect to that certain Contract between the parties dated March 30, 2021 (“Agreement”), and further amended by Amendment No. 1 dated April 27, 2022.
The Parties agree as follows:
1. Section B of the Contract Term is hereby extended to include the period from March 30, 2023, to and including March 30, 2024. (“Extended Term”).
2. Section C of the Contract, during the Extended Term, Contract Price shall not exceed One Hundred Thirty-Five Thousand, Six Hundred Ninety-Six Dollars and Sixty Cents ($135,696.60).
3. All terms and provisions of the Contract not amended by this Amendment No. 2 are hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set forth below.
CITY OF ARCADIA SUPERIOR PAVEMENT MARKINGS, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Michael J. Maurer Paul Cranmer City Attorney Public Works Services Director