1 DATE: February 7, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave McVey, Acting General Services Superintendent
SUBJECT: PURCHASE ORDER WITH THE CAT RENTAL STORE FOR THE
PURCHASE OF ONE NEW GENIE ALL ELECTRIC SCISSOR LIFT IN THE AMOUNT OF $33,075
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2022- 23 Equipment Acquisition Budget provides for t he purchase of a new all electric scissor lift for the Public Works Services Department (“PWSD”) . After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring this equipment and receive the best price possible.
It is recommended that the City Council approve a Purchase Order with The Cat Rental Store for the purchase of one new Genie all-electric Scissor Lift in the amount of $33,075.
BACKGROUND
The Utilities and General Services Sections of the PWSD are regularly required to climb tall ladders to perform reservoir maintenance, streetlight repairs , interior lighting improvements, and repairs to building facades. Working from a ladder at these heights is dangerous and inefficient. A scissor lift will allow crews to work from a stable platform and enable staff to complete tasks quickly and safely.
The Fiscal Year 2022- 23 Equipment Acquisition Budget provides for the purchase of a new all electric scissor lift . The new scissor lift will be used to perform various Capital Improvement Projects including, for example, the replacement of existing interior lighting fixtures throughout Arcadia’s Library and Community Center . These two facilities have interior lighting fixtures that are over 20 feet high and are inaccessible with standard ladders. The electric scissor lift will allow staff to safely remove and install new lighting fixtures in the T -bar ceilings of these buildings. The scissor lift can be easily driven to each fixture for replacement and will drastically reduce the time needed to complete these tasks.
Purchase of Genie All-Electric Scissor Lift
February 7, 2023
DISCUSSION
After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring this vehicle and receive the best price possible. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell while remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the C ity can streamline the procurement process and purchase vehicles and equipment at a lower cost than the traditional competitive bidding.
S
ourcewell awarded a contract to The Cat Rental Store for equipment and vehicle acquisitions. The Cat Rental Store is an authorized dealer that can supply a new Genie all electric Scissor Lift. The bidding process and the Sourcewell contract s have been reviewed by the PWSD and it was determined that they meet the City’s procurement requirements. A copy of The Cat Rental Store’s contract is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The cost of the Genie all electric Scissor Lift is $33,075. Funds in the amount of $36,000 have been budgeted in the Fiscal Year 2022- 23 Equipment Replacement Plan for the purchase of this equipment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with The Cat Rental Store for the purchase of one new Genie all -electric Scissor Lift in the amount of $33,075.
A
ttachments: The Cat Rental Store Proposal
Sourcewell Contract