Award Inspection and Rehabilitation of
Orange Grove Well 5 Project
April 4, 2023
DATE: April 4, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cramer, Public Works Services Director
By: Tiffany Lee, P.E., Senior Civil Engineer
SUBJECT: CONTRACT WITH GENERAL PUMP COMPANY, INC. FOR THE INSPECTION AND REHABILITATION OF THE ORANGE GROVE WELL 5 PROJECT IN THE AMOUNT OF $289,400
CEQA: Exempt
Recommendation: Approve
SUMMARY
The Public Works Services Department’s (“PWSD”) w ater well management program provides preventative maintenance to the City’s water supply wells. The City has 11 active wells that are video-inspected and rehabilitated once every seven to 10 years to ensure well performance and reduce the possibility of unexpected mechanical failure. The inspection and rehabilitation of Orange Grove Well 5 is recommended for Fiscal Year 2022-23. To ensure the City is receiving the most competitive prices and quality service for this work, a formal bid was conducted, and General Pump Company, Inc. submitted a responsive bid within the City’s budget.
It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with General Pump Company , Inc. for the inspection and rehabilitation of the Orange Grove Well 5 Project, in the amount of $289,400.
BACKGROUND
The City operates and maintains 1 1 groundwater wells, which produce an average of 14,000 acre-feet for Arcadia customers each year. Regular inspection and maintenance of the City wells is crucial to ensuring that the wells are operating at maximum production capacity and efficiency.
The American Water Works Association (“AWWA”) is a nonprofit organizati on that develops and publishes standards for the proper treatment, transportation, and storage of drinking water supplies. The AWWA Standards for Water Supply Wells recommend performing preventative maintenance every seven to 10 years. This includes r emoving the well pump assembly, video inspecting the pump casing, and performing a
Award Inspection and Rehabilitation of
Orange Grove Well 5 Project
April 4, 2023
comprehensive inspection of the well pump assembly and components. The PWSD has developed a water supply well inspection and rehabilitation program that follows these guidelines. Each year, one to two wells are selected for preventative maintenance based on the date of last inspection, maintenance records, and the current well efficiency.
Preventative maintenance performed on the City’s water supply wells protects against higher emergency repair costs and reduces the likelihood of insufficient supply should a water supply well become inoperable for an extended period of time. The Fiscal Year 2022-23 Capital Improvement Program included the inspection and rehabilitation of Orange Grove Well 2A; however, Orange Grove Well 5 became non- operational due to mechanical failure. Therefore, it was determined that for Fiscal Year 2022 -23, the City would inspect and rehabilitate Orange Grove Well 5 before Orange Grove Well 2A (see attached Project Location Map).
Orange Grove Well 5 was drilled in 1963 and the last time preventative maintenance was performed was in 2012. The well is part of a group of four wells that supply water from the Santa Anita Subarea of the Raymond Groundwater Basin. The well ha s been rehabilitated multiple times during its operational life. The production of Orange Grove Well 5 is significantly below its optimum performance due to the build- up of mineral deposits on the well casings and the wear and tear on the pump components. Orange Grove Well 5 will be video inspected and rehabilitated. The rehabilitation of Orange Grove Well 5 will improve efficiency, production capacity, and will protect against an unplanned outage.
DISCUSSION
A Notice Inviting B ids w as published in the City’s adjudicated newspaper and bid packages were distributed to contractors that perform this type of work. The City Clerk received one sealed bid on March 14, 2023, with the following result:
Bidder Location Bid Amount
General Pump Company, Inc. San Dimas, CA $ 289,400
Although the notice inviting bids was sent to various contractors that provide this type of work and was published in the City’s adjudicated newspaper and on the City ’s website, only one bid was received. Staff contacted several contractors that received the notice inviting bids to find out why they did not submit a bid . The response received was that they are currently very busy and have prioritized other projects. Furthermore, the scope of work required as part of this project is very speciali zed; as such, there are not many contractors that perform this work. After careful review and consideration, it was determined that General Pump Company, Inc. submitted a responsive bid and is qualified to complete the project as defined in the bid documents. General Pump Company, Inc. has successfully completed preventative maintenance on City of Arcadia wells previously, Award Inspection and Rehabilitation of
Orange Grove Well 5 Project
April 4, 2023
and has completed similar projects for the Cities of Chino Hills, Monterey Park, Pasadena, Santa Monica, Anaheim, Fountain Valley, and Santa Ana.
ENVIRONMENTAL ANALYSIS
This well inspection and rehabilitation project is considered a Class 1 exemption as defined in Section 15301(b) of the California Environmental Quality Act, since the project consists of the maintenance of an existing public facility providing public utility service.
FISCAL IMPACT
Funds in the amount of $ 350,000 are budgeted in the Fiscal Year 202 2-23 Capital Improvement Program for inspection and rehabilitation of Orange Grove Well 2A. Due to a mechanical failure at Orange Grove Well 5, it was determined that Orange Grove Well 5 will be inspected and rehabilitated before Orange Grove Well 2A. The total project cost to inspect and rehabilitate Orange Grove Well 5 is $289,400. Sufficient funds are available for this project this fiscal year and the Orange Grove Well 2A Inspection and Rehabilitation Project will be re-programmed in Fiscal Year 2023-24.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt per Section15301(b) of the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execut e a contract with General Pump Company, Inc. for the inspection and rehabilitation of the Orange Grove Well 5 Project in the amount of $289,400.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
PROJECT
LOCATION
ORANGE
GROVE
PLANT
LAS TUNAS DR
CENTENNIAL
REAL
GOLDRING
CLARK
AZUSA
RD
PECK RD
LIVE OAK AV
RD
CAMINO
SIERRA MADRE BL
AV
AV
GRAND VIEW
DR
OAKS DR
HIGHLAND
ST JOSEPHST
DR
CAMPUS DR
DUARTE
AV
WAY DR
HUNTINGTON
HUNTINGTON
BALDWIN AV
HUNTINGTON
AV
6TH AV
10TH
1STAV
AV
ANITA
SANTA
EL MONTE
REALCAMINO
HOLLY
RD
AV
AV
AV
LONGDEN
AV
2ND
GOLDEN WEST
BALDWIN
BL
BLADWIN
AV
COLORADO BL
DR
HUNTINGTON
BLFOOTHILL
COLORADO ST
DR
RD
CANYON
SUNSET
MICHILLINDA
ORANGE GROVE AVE
ELKINS AV
HIGHLANDVISTA
SANTA CLARA ST
AV
ANITA
SANTA
LIVE OAK AV
AV
BALDWIN
PECK RD
AV
MAYFLOWER
WESLEY
LN 8TH AV
Well Inspection and Rehabilitation of
Orange Grove Well 5 Project
Project No.: 72863623
LOCATION MAP
NOT TO SCALE
EXHIBIT "A"
CITY OF ARCADIA
WELL INSPECTION AND REHABILITATION OF
ORANGE GROVE WELL 5 PROJECT
PROJECT NO. 72863623
BETWEEN
CITY OF ARCADIA
AND
GENERAL PUMP COMPANY, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and General Pump Company, Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: Tha t the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:
Well Inspection and Rehabilitation of Orange Grove Well 5 Project / Project No. 72863623 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within NINETY (90) CALENDAR DAYS calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of TWO HUNDRED EIGHTY- NINE THOUSAND, FOUR HUNDRED DOLLARS AND NO CENTS ($289,400.00) . Payment shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions , Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract - 2
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
GENERAL PUMP COMPANY, INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Michael J. Maurer
City Attorney