Purchase Order for Brass Valves and Fittings
June 20, 2023
DATE: June 20, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH S & J SUPPLY COMPANY INC. FOR THE
PURCHASE OF WATER PIPELINE FITTINGS, BRASS VALVES, AND
OTHER RELATED ACCESSORIES FOR THE CITY’S WATER
DISTRIBUTION SYSTEM IN THE AMOUNT OF $144,000, WITH THE
OPTION OF THREE ONE-YEAR EXTENSIONS
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The City’s warehouse maintains an inventory of brass valves and fittings to supply Water Services with the necessary repair parts. To ensure that the City is receiving the most competitive prices for the purchase of brass valves, fittings, and related materials, a formal bid process was conducted, and S & J Supply Company Inc. (“S & J”) submitted the lowest responsive bid.
It is recommended that the City Council approve a purchase order with S & J for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s Water Distribution System in the amount of $144,000, with the option of three one- year extensions.
DISCUSSION
The City provides and maintains water services to nearly 56,000 residents through approximately 14,000-meter service connections. The City’s warehouse is responsible for the purchase and allocation of water pipeline fittings, brass valves, and other related accessories used by City maintenance crews to repair and maintain the City’s water distribution system. It is critical that the warehouse maintains proper inventory levels to prevent interruptions to the City’s water system.
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to contractors that provide essential water distribution
Purchase Order for Brass Valves and Fittings
June 20, 2023
materials. On May 16, 2023, the City Clerk opened six sealed bids with the following results:
Bidder Location Bid
S & J Supply Company Inc. Santa Fe Springs, CA $198,573.94 Western Water Works Supply Co. Santa Fe Springs, CA $206,908.38 Ferguson Waterworks Santa Ana, CA $212,566.15 United Water Works Inc. Santa Ana, CA $223,373.50
Dangelo Co., Inc. La Habra, CA $236,687.25
Core & Main Lancaster, CA $237,065.13
All bid documents were reviewed for content and the supplier’s ability to best meet the City’s needs listed in the bid specifications. Based on the evaluation of the bids, S & J was determined to be the lowest responsive bidder capable of supplying water pipeline fittings, brass valves, and other related accessories for the City’s Water Distribution System.
The quantities provided in the bid specifications are based on estimates. Bid documents state that the City may purchase an amount below the estimate given, according to the needs and requirements of the City at the unit prices quoted in the bid. To ensure that there are acceptable quantities of water-related parts and fittings available in the City’s warehouse, the purchase order amount will be for $144,000, which is the total amount budgeted for pipeline fittings, brass valves, and other related accessories.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $144,000 have been budgeted in the Fiscal Year 2023-24 Water Fund Operating Budget for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s water distribution system.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with S & J Supply Company Inc. for the purchase of water pipeline fittings, brass valves, and other related accessories for the City’s Water Distribution System in the amount of $144,000, with the option of three one- year extensions.
Purchase Order for Brass Valves and Fittings
June 20, 2023