DATE: July 18, 2023
TO: Honorable Mayor and City Council
FROM: Hue C. Quach, Administrative Services Director
By: Henry Chen, Financial Services Manager/City Treasurer
SUBJECT: RESOLUTION 7518 AMENDING THE FISCAL YEAR 2023-24
OPERATING BUDGET AUTHORIZING A SUPPLEMENTAL BUDGET
APPROPRIATION FOR A NEW RECREATION SUPERVISOR IN THE
AMOUNT OF $112,000, OFFSET BY A REDUCTION IN THE GENERAL FUND RESERVE.
CEQA: Not a Project
Recommendation: Adopt
SUMMARY
During the Budget Study Session held on May 8, 2023, a new Recreation Supervisor position was included as part of the Fiscal Year 2023-24 Proposed Operating Budget to better manage the growing number of community events organized by the City each year.
This position was inadvertently removed from the final proposed budget that was presented to Council for adoption on June 6, 2023. It is recommended that City Council adopt Resolution No. 7518, authorizing a supplemental budget appropriation for this new Recreation Supervisor in the amount of $112,000.
DISCUSSION
As part of the annual budget development, Department’s assess staffing levels to ensure adequate provision of services to residents. During this evaluation, three additional full- time positions were suggested for the upcoming Fiscal Year. Among these positions was a Recreation Supervisor role responsible for overseeing community events and acting as the central point of contact for other departments. Historically, community events have been managed by the City Manager’s Office, Development Services, Recreation & Community Services, or the Police Department, depending on how the event originated.
Recently, there has been an increase in the number and scope of community events planned by both the City and community partners such as the Downtown Arcadia Improvement Association, Arcadia Chamber of Commerce, Arcadia Chinese Association, and others. In just the past month, the City Council has added a Harvest Moon Festival and a Lunar New Year event to the community calendar. Having a single point of contact overseeing all community events will streamline processes and improve the quality of the
New Recreation Supervisor
July 18, 2023
events, whether originated by the City or others. With the addition of a new employee to manage events, Departments typically tasked with these duties will be granted more capacity and time to better address everyday objectives. The City Council conceptually approved the inclusion of the new community events position along with all recommended positions in the proposed budget for the Fiscal Year 2023-34 budget.
Unfortunately, during the final refinement process, an oversight led to the unintentional exclusion of the community events Recreation Supervisor position from the actual budget document for Fiscal Year 2023-24. The need for the position remains high and there is sufficient capacity in the budget to include this budget item. Therefore, it is recommended that the City Council adopt Resolution No. 7518 to reinstate this position, as it was originally intended to be included in the budget.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The salary and benefits of a Recreation Supervisor are estimated to total $112,000 annually. A budget appropriation of $112,000 is requested for inclusion in the FY 2023- 24 General Fund Operating Budget. The anticipated surplus in the General Fund is expected to be more than sufficient to accommodate this request.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7518 amending the Fiscal Year 2023-24 Operating Budget authorizing a supplemental budget appropriation for a new Recreation Supervisor in the amount of $112,000, offset by a reduction in the General Fund Reserve.
Attachment: Resolution No. 7518
1 RESOLUTION NO. 7518
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-24 OPERATING
BUDGET AUTHORIZING A SUPPLEMENTAL BUDGET
APPROPRIATION FOR A NEW RECREATION SUPERVISOR IN THE
AMOUNT OF $112,000, OFFSET BY A REDUCTION IN THE GENERAL
FUND RESERVE
WHEREAS, On May 8, 2023, the City Council conducted a study session on the proposed fiscal year 2023-24 operating budget; and
WHEREAS, There were 3 new full time positions that were proposed to be added to the fiscal year 2023-24 budget; and
WHEREAS, City Council was agreeable to adding those positions; and WHEREAS, The Recreation Supervisor position was one of those 3 and was inadvertently left off the final proposed budget for Council adoption on June 6, 2023; and WHEREAS, Staff is requesting that this position be add back into the budget; and WHEREAS, The total estimated cost of this position is $112,000 for salaries and related benefits; and
WHEREAS, The anticipated surplus in the General Fund for the fiscal year ending is expected to be more than enough to accommodate this request; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The sum of One Hundred Twelve Thousand Dollars ($112,000) is hereby appropriated in the FY23-24 Operating Budget, with the fiscal year ending anticipated surplus to be more than enough to accommodate this propose expenditure.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.