DATE: July 18, 2023
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $33,500
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a Purchase Order for Chinese language materials in an amount not to exceed $33,500. Sufficient funds are available in the City’s Fiscal Year 2023-24 Operating Budget to support this purchase.
DISCUSSION
Tsai Fong provides certain international language titles at a discounted price. This vendor provides English translation titles and invoices necessary to purchase titles in Chinese, Vietnamese, and Korean. The Arcadia Public Library uses the services of Tsai Fong as a sole-source supplier because this is an important feature in assisting with cataloging purchased titles valued by the City’s increasingly diverse population.
The estimated cost for Fiscal Year 2023-2024 is $33,500. Sufficient funds are available in the City’s Fiscal Year 2023-24 Operating Budget. Therefore, it is recommended to approve this purchase order with Tsai Fong.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s Fiscal Year 2023-24 General Fund Operating Budget.
PO with Tsai Fong for International Language Materials
July 18, 2023
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Tsai Fong for international language materials in an amount not to exceed $33,500.