Purchase Order for Heavy Duty Pickup Truck
September 19, 2023
DATE: September 19, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: PURCHASE ORDER WITH MOUNTAIN VIEW CHEVROLET FOR THE PURCHASE OF ONE 2023 CHEVROLET SILVERADO 2500 HEAVY
DUTY UTILITY SERVICE BODY PICKUP TRUCK IN THE AMOUNT OF $64,851.11
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of one heavy duty 3/4-ton pickup truck for the Public Works Services Department (“PWSD”) that meets the replacement criteria outlined in the Vehicle Replacement Program. To ensure that the City is receiving the most competitive price for one 2023 Chevrolet Silverado 2500 Heavy Duty Utility Service Body pickup truck, a formal bid process was conducted. Mountain View Chevrolet submitted the lowest bid.
It is recommended that the City Council approve a purchase order with Mountain View Chevrolet for the purchase of one 2023 Chevrolet Silverado 2500 Heavy Duty Utility Service Body pickup truck in the amount of $64,851.11.
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of one heavy duty 3/4-ton pickup truck in the PWSD. The vehicle that will be replaced is currently used by the Streets section of the PWSD and meets the mileage and age requirements of the City’s Vehicle Replacement Program. The vehicle is as follows:
• 2003 Chevrolet Silverado 2500 3/4-ton utility body pickup truck with 118,546 miles
This heavy duty pickup truck is used by the concrete and asphalt repair crew in the Streets section. A heavy duty chassis is required to accommodate all the parts and equipment necessary to maintain the City’s streets and parkways. The existing unit will go to auction once replaced.
Purchase Order for Heavy Duty Pickup Truck
September 19, 2023
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to local vendors who provide this type of vehicle. Three bids were received with the following results:
Bidder Location Bid Amount
Mountain View Chevrolet Upland, CA $64,851.11 Sierra Chevrolet of Monrovia Monrovia, CA $65,560.71 Winner Chevrolet Elk Grove, CA $67,197.38
All bid documents were reviewed for content and each vendor’s background was investigated. During the review process, staff discovered that Winner Chevrolet provided a bid for a 2024 model year truck rather than the 2023 model year specified in the bid specifications, rendering their bid unresponsive in addition to having the highest price.
Based on the evaluation of the bids, Mountain View Chevrolet was determined to be the lowest responsive bidder that met the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total purchase cost for the 2023 Chevrolet Silverado 2500 Heavy Duty Utility Service Body pickup truck is $64,851.11. Funds in the amount of $90,000 have been budgeted in the Fiscal Year 2023-24 Equipment Replacement Budget. The remaining budget will be used to outfit the vehicle with necessary equipment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project, and therefore, is exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Mountain View Chevrolet for the purchase of one 2023 Chevrolet Silverado 2500 Heavy Duty Utility Service Body pickup truck in the amount of $64,851.11.