Project Manager Classification
October 17, 2023
DA
TE: October 17, 2023
T
O: Honorable Mayor and City Council
F
ROM: Paul Cranmer, Public Works Services Director
By: Carmen Masud, Deputy Public Works Services Director SUBJ
ECT: RESOLUTION NO. 7528 AMENDING RESOLUTION NO. 7383
ESTABLISHING COMPENSATION AND RELATED BENEFITS FOR CITY
COUNCIL, EXECUTIVE MANAGEMENT, MANAGEMENT , AND
UNREPRESENTED CONFIDENTIAL EMPLOYEES FOR JULY 1, 2021,
THROUGH JUNE 30, 2024 (PROJECT MANAGER)
CEQA: Not a Project
Recommendation: Adopt
SUM
MARY
The P
ublic Works Services Department ( “PWSD”) schedules pavement rehabilitation, slurry seal improvements, water valve replacements, sewer -main replacements, water - main replacements, and facility improvements on an annual basis. As part of the Fiscal Year 2023-24 Budget, the City Council approved the addition of a Project Manager to the department to improve efficiencies in the completion of construction projects. The new Project Manager p osition would be placed in Salary Range 77M and would result in a total cost of approximately $152,400 in Fiscal Year 2023- 24. The California Public Employees’ Retirement System (“CalPERS”) requires changes to the salary schedule to be adopted publicly. Accordingly, it is recommended that the City Council approve Resolution No. 7528 amending Resolution No. 7383, establishing compensation and related benefits for City Council, Executive Management, Management, and Unrepresented Confidential Employees for July 1, 2021, through June 30, 2024 (Project Manager).
DI
SCUSSION
The P
WSD is responsible for the maintenance and repair of the City's publicly owned infrastructure and facilities. This includes City buildings, parks, trees, 147 miles of roadway, 138 miles of sanitary sewer system pipeline as well as the City’s water distribution system that provides water service to more than 56,000 residents through approximately 14,000 connections. The PWSD schedules pavement rehabilitation, slurry seal improvements, water valve replacements, sewer -main replacements, water -main replacements, and facility improvements on an annual basis to ensure the proper operation of the City’s publicly owned infrastructure. As part of the Fiscal 2023-24 Budget,
Project Manager Classification
October 17, 2023
the PWSD proposed adding a Project Manager to the department to be more efficient in the completion of construction projects. A Project Manager benefit s the PWSD by maintaining a dedicated position that is entirely focused on completing capital improvements rather than projects being a collateral assignment for several employees.
The Project Manager role would plan and manage all aspects of project development and construction. The position combines professional and leadership duties in the areas of senior engineering, personnel management, and large-sca le project management. This role requires advanced knowledge of engineering and architectural design principles, practices, and procedures, estimating, and project accounting. This position would differ from a Civil Engineer in that the incumbent would perform complex construction management for capital projects , heavily focus ing on the construction phase of project delivery and related issues. This position would allow the PWSD to work more efficiently by allowing one position to focus solely on getting projects to completion so that other positions can complete their assigned duties. Most importantly, it will allow more frequent and complex capital projects to be completed each year.
A salary survey of surrounding cities was conducted to determine the market rate for the Project Manager. As has been the City’s past practice, the salary range is at or slightly above the median of comparable positions. The new Project Manager position w ill be placed in Salary Range 77M, which starts at $8,740/month. As previously mentioned, the cost for the Project Manager has already been included in the FY 2023-24 budget.
Although this New Program was already approved as part of the Fiscal Year 2023- 24 Budget, CalPERS requires changes to the salary schedule to be adopted publicly through resolution.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California E nvironmental Quality Act ("CEQA"), and it can be seen with certainty that it will have no impact on the environment. As such, this matter is exempt under CEQA.
FISCAL IMPACT
The new Project Manager position would be placed at Salary Range 77M, which starts at $8,740/month. Staff surveyed comparative municipalities and determined Range 77M to be a reasonable rate for the Project Manager . The position is budgeted across three funds: General (50%), Water (25%), and Sewer ( 25%) Funds, since the incumbent will manage projects in each of these areas . The new Project Manager position has already been adopted in the Fiscal Year 2023- 24 Budget and sufficient funds have been allocated.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project an d is t herefore, exe mpt under , t he California Environmental Q uality A ct Project Manager Classification
October 17, 2023
(“CEQA”); and approve Resolution No. 7528 amending Resolution No. 7383 establishing compensation and related benefits for City Council, Executive Management, Management, and Unrepresented Confidential Employees for July 1, 2021, through June 30, 2024 (Project Manager).
A
ttachments: Resolution No. 7528
New Class Specifications for Project Manager
Public Works Services Department Proposed Org Chart
Range
Number Title Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J 58M Management Aide 5,465$ 5,604 $ 5,743 $ 5,886 $ 6,035 $ 6,183 $ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 59M Buyer 5,604$ 5,743 $ 5,886 $ 6,035 $ 6,183 $ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 60M 5,743$ 5,886 $ 6,035 $ 6,183 $ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 7,171$ 61M 5,886$ 6,035 $ 6,183 $ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 7,171 $ 7,353$ 62M 6,035$ 6,183 $ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 7,171 $ 7,353 $ 7,535$ 63M Accountant
Recreation Supervisor 6,183$ 6,343 $ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 7,171 $ 7,353 $ 7,535 $ 7,723$ 64M Purchasing Officer 6,343$ 6,496 $ 6,657 $ 6,826 $ 6,997 $ 7,171 $ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 65M 6,496$ 6,657 $ 6,826 $ 6,997 $ 7,171 $ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 8,114$ 66M 6,657$ 6,826 $ 6,997 $ 7,171 $ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 8,114 $ 8,317$ 67M Human Resources Analyst 6,826$ 6,997 $ 7,171 $ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 68M
Crime Analyst/Investigative Support
Specialist
Management Analyst
6,997$ 7,171 $ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 8,740$ 69M Senior Accountant 7,171$ 7,353 $ 7,535 $ 7,723 $ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 70M 7,353$ 7,535 $ 7,723 $ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 9,181$ 71M 7,535$ 7,723 $ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 9,181 $ 9,413$ 72M
Environmental Services Manager
Communication and Engagement Officer
Police Records Manager
Senior Human Resources Analyst
Senior Management Analyst
Transportation Services Manager
7,723$ 7,915 $ 8,114 $ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 9,181 $ 9,413 $ 9,646$ 73M 7,915$ 8,114 $ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 9,181 $ 9,413 $ 9,646 $ 9,887$ 74M 8,114$ 8,317 $ 8,526 $ 8,740 $ 8,956 $ 9,181 $ 9,413 $ 9,646 $ 9,887 $ 10,135$ 75M Accounting Supervisor 8,317$ 8,526 $ 8,740 $ 8,956 $ 9,181 $ 9,413 $ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 76M 8,526$ 8,740 $ 8,956 $ 9,181 $ 9,413 $ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 10,649$ 77M Project Manager 8,740$ 8,956 $ 9,181 $ 9,413 $ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 78M
Assistant to the City Manager
Assistant Director of Recreation and
Community Services
General Services Superintendent
Library Services Manager
Planning Services Manager
Streets Superintendent
Utilities Superintendent
8,956$ 9,181 $ 9,413 $ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 11,186$ 79M Information Technology Manager
Principal Civil Engineer 9,181$ 9,413 $ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 11,186 $ 11,467 $ EXHIBIT A
CITY OF ARCADIA MONTHLY SALARY RANGE
JULY 1, 2023 - JUNE 30, 2024
MANAGEMENT - 4.0% COLA
Revised Salary Range Effective December 20, 20221
Range
Number Title Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J EXHIBIT A
CITY OF ARCADIA MONTHLY SALARY RANGE
JULY 1, 2023 - JUNE 30, 2024
MANAGEMENT - 4.0% COLA
Revised Salary Range Effective December 20, 20221
80M Fire Marshal 9,413$ 9,646 $ 9,887 $ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 81M 9,646$ 9,887 $ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 12,048$ 82M Economic Development Manager 9,887$ 10,135 $ 10,388 $ 10,649 $ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 83M 10,135$ 10,388 $ 10,649 $ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 12,659$ 84M 10,388$ 10,649 $ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 12,659 $ 12,974$ 85M Building Official 1
City Engineer 1 10,649$ 10,914 $ 11,186 $ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 12,659 $ 12,974 $ 13,300$ 86M Financial Services Manager/Treasurer
Human Resources Administrator 10,914$ 11,186 $ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 12,659 $ 12,974 $ 13,300 $ 13,630$ 87M Deputy City Manager
Deputy Public Works Services Director 11,186$ 11,467 $ 11,753 $ 12,048 $ 12,348 $ 12,659 $ 12,974 $ 13,300 $ 13,630 $ 13,969$ 88M 11,467$ 11,753 $ 12,048 $ 12,348 $ 12,659 $ 12,974 $ 13,300 $ 13,630 $ 13,969 $ 14,317$ 89M Deputy Development Services Director 1 11,753$ 12,048 $ 12,348 $ 12,659 $ 12,974 $ 13,300 $ 13,630 $ 13,969 $ 14,317 $ 14,678$ 90M 12,048$ 12,348 $ 12,659 $ 12,974 $ 13,300 $ 13,630 $ 13,969 $ 14,317 $ 14,678 $ 15,044 $ 91M 12,348$ 12,659 $ 12,974 $ 13,300 $ 13,630 $ 13,969 $ 14,317 $ 14,678 $ 15,044 $ 15,421 $
CITY OF ARCADIA
PROJECT MANAGER
DEFINITION
Under general direction, assists in the planning of departmental projects and coordinates activities essential to the successful completion of capital improvement projects . The Project Manager supervises public works construction projects, participates in the inspection and supervision of new and modified infrastructure and building projects, and ensures project proposals and administrative procedures comply with contractual terms, applicable laws, codes, ordinances, and regulations. The incumbent assigned to this position oversees public works construction projects of varying scopes and complexities, obtains and reviews contractor proposals, ensures project costs fall within budgetary guidelines, and performs related technical and administrative duties as required. This class differs fro m a Senior Civil Engineer in that the Project Manager performs complex construction management for capital projects heavily focused on the construction phase of project delivery and related issues.
Infrastructure projects will include, but not be limited to traffic signals, paving, concrete, sidewalks, curb and gutter, storm systems, and sanitary sewer. Building projects will include but not be limited to building, plumbing, mechanical, and electrical codes.
SUPERVISION EXERCISED
Exercises direct supervision over contractors.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Develops or assists in the development of long-range and current planning efforts for public works capital improvement projects.
Coordinates the implementation and completion of construction and/or department capital improvement projects, working with consultants , community groups, staff, architects, engineers, contractors and/or inspectors.
Prepares and/or reviews bid specifications for City projects.
Obtains contractor proposals for City projects and insures completion of work.
Responsible for selecting and contracting with professional consultants, including preparation of RFQs and RFP’s, contract negotiation, and administration.
Schedules design and construction w ork, administers contracts, arranges inspections, coordinates project development team, and serves as liaison between project staff, City departments, outside public agencies, consultants, contractors, and the community.
City of Arcadia
Project Manager (Continued) Page 2 of 4
Prepares and administers project budgets and schedules . Assists in the preparation of capital improvement project grant applications.
Conducts field inspections on infrastructure projects, including but not limited to traffic signals, paving, concrete flatwork, sidewalk, curb and gutters, storm systems, and sanitary sewers.
Ensures that buildi ngs and infrastructure are construc ted in accordance with appro ved plan s, specifications, safety requirements, and industry standards for quality workmanship.
Reviews and approves project expenditures and contractor invoices.
Negotiates the terms and costs of contract change orders.
Prepares comprehensive written and oral reports.
Responds to questions dealing with citizen inquiries.
OTHER JOB RELATED DUTIES
Performs related duties and responsibilities as required.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles, methods, techniques, ma terials and e quipment used in construction and architectural design.
Building and construction codes, and general understanding of Public Contract codes.
Computer applications relating to project management such as Microsoft Office Suite, and AutoCAD.
Principals of management, supervision, and training.
Principals of construction, inspection, project management, scheduling, and budgeting.
Public project implementation procedures, including permitting and environmental review.
City of Arcadia
General Services Superintendent (Continued) Page 3 of 4
Skills to:
Communicate clearly and concisely, both orally and in writing.
Prioritize work and meet deadlines.
Work independently with minimal supervision.
Ability to:
Establish and maintain effective and positive working relationships with contractors, consultants, community groups, the public, co-workers, subordinates, and supervisors.
Foster a teamwork environment.
Manage multiple projects from start to finish; ensure the effective implementation of project goals and objectives.
Read and understand construction drawings and specifications, and conduct constructability reviews and value engineering.
Maintain records and prepare reports.
Supervise, train, and evaluate assigned staff.
Minimum Qualifications:
Experience/Training:
Three years of recent, paid work experience in local government specializing in project management or program development including responsible analytical, technic al, or administrative work in the area of public works, heavy civil or large commercial construction.
Education/Training:
Bachelor’s degree in Civil Engineering , Architecture, Project Management, or a related field.
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment; ability to travel to different sites and Locations.
Effective Date: September 2023
PUBLIC WORKS SERVICES
DIRECTOR
PUBLIC WORKS SERVICES DEPARTMENT
DEPUTY PUBLIC WORKS
SERVICES DIRECTOR
MANAGEMENT ANALYST (3)
PUBLIC WORKS CUSTOMER
SERVICE/ADMINISTRATIVE
SERVICES MANAGER
ADMINISTRATIVE
ASSISTANT (2)
ENVIRONMENTAL SERVICES
MANAGER
STOREKEEPER/BUYER
GENERAL SERVICES
SUPERINTENDENT
BUILDING MAINTENANCE
CREW SUPERVISOR
FLEET TECH/WELDER
FLEET TECHNICIAN I (3)
TRAFFIC SIGNAL/STREET
LIGHT TECHNICIAN (2)
BUILDING MAINTENANCE
TECHNICIAN (2)
FLEET MAINTENANCE
CREW SUPERVISOR
UTILITIES
SUPERINTENDENT
UTILITIES CREW
SUPERVISOR (2)
(DISTRIBUTION)
UTILITIES CREW
SUPERVISOR
(METER UNIT)
WATER PRODUCTION
CREW SUPERVISOR
UTILITIES CREW
SUPERVISOR
(SANITATION)
EQUIPMENT OPERATOR (2)
MAINTENANCE WORKER
LABORER (P)
WATER QUALITY/
BACKFLOW INSPECTOR
MAINTENANCE WORKER (2)
EQUIPMENT OPERATOR (4)
MAINTENANCE WORKER (3)
STREETS
SUPERINTENDENT
EQUIPMENT OPERATOR (3)
MAINTENANCE WORKER (4)
LABORER (P)
STREETS MAINTENANCE
CREW SUPERVISOR
(GREENSCAPE)
EQUIPMENT OPERATOR (3)
MAINTENANCE WORKER (3)
STREETS MAINTENANCE
CREW SUPERVISOR
(ASPHALT/CONCRETE)
PRINCIPAL CIVIL
ENGINEER
SENIOR CIVIL
ENGINEER
ASSOCIATE CIVIL
ENGINEER
ASSISTANT
ENGINEER
SENIOR ENGINEERING
ASSISTANT
LABORER (P)
LABORER (P)
PRODUCTION TECHNICIAN I
(2)
LABORER (P)
SENIOR PUBLIC WORKS
INSPECTOR
PROJECT MANAGER
INTERN (P)
INTERN (P)
UTILITY BILLING
SPECIALIST
LABORER (P)
PUBLIC WORKS
INSPECTOR