Accept Annual Slurry Seal Project
October 17, 2023
DATE: October 17, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Jan Balanay, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY MISSION PAVING AND SEALING, INC. FOR THE FISCAL YEAR 2022-23 ANNUAL SLURRY
SEAL PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On February 7, 2023, the City Council approved a contract with Mission Paving and Sealing, Inc. in the amount of $741,340 for the Fiscal Year 2022-23 Annual Slurry Seal Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $741,340.
It is recommended that the City Council accept all work performed by Mission Paving and Sealing, Inc. for the Fiscal Year 2022-23 Annual Slurry Seal Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $37,067.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. The Annual Slurry Seal Maintenance Program assists in extending the life expectancy of City streets and improves the overall appearance and safety. This program provides surface maintenance for all City streets and divides the City into eight zones, with one zone being addressed each year. In addition, the City conducts street-by-street condition assessments to rank existing street surfaces and to prioritize major repairs, when needed. Updates to the plan are conducted regularly to ensure that the program is effective and to identify street segments with unusual wear and tear.
Accept Annual Slurry Seal Project
October 17, 2023
DISCUSSION
On February 7, 2023, the City Council approved a contract with Mission Paving and Sealing, Inc. for the Fiscal Year 2022-23 Annual Slurry Seal Project. The work performed encompassed approximately 17.9 miles of residential and arterial streets and included crack sealing; the application of an emulsified asphalt and sand coating commonly referred to as slurry; and re-striping of street centerlines, stop bars, and pavement markers. This process protects the asphalt pavement surface from weather, restores skid resistance, and provides improved aesthetics to the street and surrounding neighborhood.
The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Mission Paving and Sealing, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner.
FISCAL IMPACT
Funds in the amount of $800,000 have been budgeted in the Fiscal Year 2022-23 Capital Improvement Program for the Annual Slurry Seal Program. The total cost for this Project is $741,340.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Mission Paving and Sealing, Inc. for the Fiscal Year 2022-23 Annual Slurry Seal Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $37,067.