Award Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
DATE: November 21, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cramer, Public Works Services Director
By: Tiffany Lee, P.E., Senior Civil Engineer
SUBJECT: CONTRACT WITH GENERAL PUMP COMPANY, INC. FOR THE
INSPECTION AND REHABILITATION OF THE ORANGE GROVE WELL 2A PROJECT IN THE AMOUNT OF $333,800
CEQA: Exempt
Recommendation: Approve
SUMMARY
Based on the Public Works Services Department’s (“PWSD”) preventative maintenance water well management schedule, the inspection and rehabilitation of Orange Grove Well 2A is recommended for Fiscal Year 202 3-24. To ensure the City is receiving the most competitive prices and quality service for this work, a formal bid was conducted, and General Pump Company, Inc. submitted a responsive bid within the City’s budget.
It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with General Pump Company , Inc. for the inspection and rehabilitation of the Orange Grove Well 2A Project in the amount of $333,800.
BACKGROUND
The City operates and maintains 1 1 groundwater wells, which produce an average of 14,000 acre-feet of water each year. Regular inspection and maintenance of the City wells is crucial to ensuring that the wells are operating at maximum production capacity and efficiency.
The American Water Works Association (“AWWA”) is a nonprofit organization that develops and publishes standards for the proper treatment, transportation, and storage of drinking water supplies. The AWWA Standards for Water Supply Wells recommend performing preventative maintenance every 7 to 10 years. This includes removing the well pump assembly, video inspecting the pump casing, and performing a comprehensive inspection of the well pump assembly and components. The PWSD has developed a water supply well i nspection and rehabilitation program that follows these guidelines.
Each year, one to two wells are selected for preventative maintenance based on the date
Award Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
of last inspection, maintenance records, and the current well efficiency. Preventative maintenance performed on the City’s water supply wells protects against higher emergency repair costs and the possibility of not meeting system demands should a water supply well go out of service for an extended period.
Orange Grove Well 2A is scheduled to be pulled offline, video inspected, and rehabilitated this year (see attached Project Location Map). Orange Grove Well 2A was drilled in 1928 and last received preventative maintenance in 2013. The well is part of a group of four wells that supply water from the Santa Anita Subarea of the Raymond Groundwater Basin. The well ha s been rehabilitated multiple times during its operational life. The production of Orange Grove Well 2A is significantly below its optimum performance, most likely due to the build -up of mineral deposits on the well casings and wear and tear on the pump components. Therefore, the rehabilitation of Orange Grove Well 2A will greatly improve efficiency and production capacity, further protecting against unplanned outages.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to contractors that perform this type of work. The City Clerk received two sealed bids on October 17, 2023, with the following result:
Bidder Location Bid Amount
General Pump Company, Inc. San Dimas, CA $ 333,800 Layne Christensen Company Redlands, CA $ 353,640
Although the notice inviting bids was sent to various contractors that provide this type of work and was published on the City ’s website, only two bids were received. Staff contacted the contractors that received the notice inviting bids to find out why they did not submit a bid. Contractors responded that they did not have anyone who possessed a Grade 2 Water Treatment Operator’s Certifiate that is required to perform chemical treatments. Furthermore, the scope of work of this project is very specialized; as such, there are not many contractors that perform this type of work.
After careful review and consideration, it was determined that General Pump Company, Inc. submitted a responsive bid and is qualified to complete the project as defined in the bid documents. General Pump Company, Inc. has successfully completed preventative maintenance on City of Arcadia wells previously and has completed similar projects for the Cities of Alhambra, Monterey Park, Pasadena, Santa Monica, Glendora, Chino Hills, Anaheim, Fountain Valley, and Santa Ana.
Award Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
ENVIRONMENTAL ANALYSIS
This well inspection and rehabilitation project is considered a Class 1 exemption as defined in Section 15301(b) of the California Environmental Quality Act, since the project consists of the maintenance of an existing public facility providing public utility service.
FISCAL IMPACT
Funds in the amount of $ 350,000 are budgeted in the Fiscal Year 202 3-24 Capital Improvement Program for inspection and rehabilitation of Orange Grove Well 2A. The total project cost to inspect and rehabilitate Orange Grove Well 2A is $333,800. Sufficient funds are available for this project.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt per Section 15301(b) of the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with General Pump Company, Inc . for the inspection and rehabilitation of the Orange Grove Well 2A Project in the amount of $333,800.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
PROJECT
LOCATION ORANGE
GROVE
PLANT
LAS TUNAS DR
CENTENNIAL
REAL
GOLDRING
CLARK
AZU
PECK RD
LIVE OAK AV
RD
CAMINO
SIERRA MADRE BL
AV
AV
GRAND VIEW
DR
OAKS DR
HIGHLAND
ST JOSEPHST
DR
CAMPUS DR
DUARTE
AV
WAY DR
HUNTINGTON
HUNTINGTON
BALDWIN AV
HUNTINGTON
AV
6TH AV
10TH
1STAV
AV
ANITA
SANTA
EL MONTE
REALCAMINO
HOLLY
RD
AV
AV
AV
LONGDEN
AV
2ND
GOLDEN WEST
BALDWIN
BL
BLADWIN
AV
COLORADO BL
DR
HUNTINGTON
BLFOOTHILL
COLORADO ST
DR
RD
CANYON
SUNSET
MICHILLINDA
ORANGE GROVE AVE
ELKINS AV
HIGHLANDVISTA
SANTA CLARA ST
AV
ANITA
SANTA
LIVE OAK AV
AV
BALDWIN
PECK RD
AV
MAYFLOWER
WESLEY
LN 8TH AV
CHAPMAN
PLANT
Inspection and Rehabilitation of the Orange Grove Well 2A Project Project No.: 72863624
LOCATION MAP
NOT TO SCALE
EXHIBIT "A"
CITY OF ARCADIA
WELL INSPECTION AND REHABILITATION OF
ORANGE GROVE WELL 2A PROJECT
PROJECT NO. 72863624
BETWEEN
CITY OF ARCADIA
AND
GENERAL PUMP COMPANY, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by and between City of Arcadia, sometimes hereinafter called “City,” and General Pump Company, Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:
WELL INSPECTION AND REHABILITATION OF ORANGE GROVE WELL 2A PROJECT / PROJECT NO. 72863624
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within NINETY (90) CALENDAR DAYS calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of THREE HUNDRED THIRTY- THREE THOUSAND, EIGHT HUNDRED DOLLARS AND NO CENTS ($333,800.00) . Payment shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions , Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Contract - 2
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
GENERAL PUMP COMPANY, INC.
By:
Signature
Print Name and Title
ATTEST:
By:
City Clerk
By:
Signature
Print Name and Title
APPROVED AS TO FORM:
Michael J. Maurer
City Attorney