DATE: February 6, 2024
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Police Chief
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE ORDER WITH ADAMSON POLICE PRODUCTS FOR THE
PURCHASE OF NEW COMMUNICATON HEADSETS IN AN AMOUNT NOT
TO EXCEED $38,600
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of communication headsets utilized by the Arcadia Police Department’s Special Weapons and Tactics (“SWAT”) Team. To secure the most competitive price for the communication headsets, a formal bidding process was conducted. Adamson Police Products submitted the only bid. It is recommended that the City Council approve a Purchase Order with Adamson Police Products for the purchase of new communication headsets in an amount not to exceed $38,600.
BACKGROUND
The Arcadia Police Department’s SWAT Team is called upon to serve high-risk search and arrest warrants; respond to incidents involving barricaded suspects, hostage rescues; active shooters; crowd control; and other situations requiring resources of a professionally trained team to maximize the safety of the community and law enforcement personnel.
The SWAT Team utilizes numerous resources during training and active operations that include an armored rescue vehicle, a reconnaissance robot, a logistics vehicle and trailer, and other specialized equipment to complete the team’s mission.
The SWAT Team utilizes over-ear headsets as a standard part of their gear, serving as both radio communication and hearing safety equipment. Traditionally, the City has purchased new headsets only when the existing set ceases to function; however, this leads to some team members lacking proper hearing protection and using outdated equipment given the rapid advancements in communication headset technology.
Therefore, it is essential to regularly update headset equipment. Typically, headsets last
Communication Headset Purchase Order
February 6, 2024
for approximately three years before requiring replacement, necessitating a three-year equipment replacement plan. Beginning Fiscal Year 2023-24, the headsets will be replaced every three years, as the cost was anticipated as part of the annual Equipment Replacement Budget. This proactive measure aims to avert equipment malfunctions and ensure the SWAT Team remains current with the latest tactical advancements.
DISCUSSION
On December 5, 2023, a Notice Inviting Bids ("Notice") was released to procure 28 new communication headsets. In addition, the Notice was sent to four vendors that supply this type of product: Aardvark, Curtis Blue Line, Invision Communications, and Adamson Police Products. One bid was received with the following results:
Company Location BID Amount
Adamson Police Products Los Alamitos, CA $38,587.20
Efforts were made to contact the vendors who did not submit a bid; however, no response was received to ascertain their reason for non-participation. Following a thorough evaluation, it has been concluded that Adamson Police Products' is a responsive bidder, with their bid meeting the necessary specifications. In addition, the pricing offered is within normal costs for this type and quality of equipment.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funding, amounting to $38,600, has been allocated within the Fiscal Year 2023- 24 Equipment Replacement Budget to facilitate the acquisition of the communication headsets for the SWAT Team.
RECOMMENDATION
It is recommended that the City Council determine that this action is exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Adamson Police Products for the purchase of new communication headsets in an amount not to exceed $38,600.
Communication Headset Purchase Order
February 6, 2024