Purchase Order for Stake Bed Pickup Truck
March 5, 2024
DATE: March 5, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR THE PURCHASE OF ONE 2023 CHEVROLET SILVERADO 4500 STAKE
BED DUMP WITH LIFT GATE PICKUP TRUCK IN THE AMOUNT OF
$113,714.20
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of one 3/4-ton stake bed truck for the Public Works Services Department (“PWSD”) that meets the criteria outlined in the City’s Vehicle Replacement Program. To ensure that the City is receiving the most competitive price for one 2023 Chevrolet Silverado 4500 Regular Cab 2WD HD Stake Bed Dump with Lift Gate pickup truck, a formal bid process was conducted. Sierra Chevrolet submitted the only responsive bid.
It is recommended that the City Council approve a Purchase Order with Sierra Chevrolet for the purchase of one 2023 Chevrolet Silverado 4500 Regular Stake Bed Dump with Lift Gate pickup truck in the amount of $113,714.20.
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of one 3/4-ton stake bed pickup truck in the PWSD. The vehicle that will be replaced is currently used by the Streets section of the PWSD and meets the mileage and age requirements of the City’s Vehicle Replacement Program. The vehicle scheduled for replacement is a 2001 Ford F-450 3/4-ton stake bed pickup truck with 144,803 miles.
This pickup truck is used by the Streets section for daily maintenance around the City, and to pick up large amounts of debris. The stake bed truck is capable of hauling and dumping heavy loads of debris, which is needed for tree removals and other large debris removals. The existing unit will go to auction once replaced and auction proceeds will return to the fund of origin.
Purchase Order for Stake Bed Pickup Truck
March 5, 2024
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to local vendors who provide this type of vehicle. One responsive bid was received with the following results:
Bidder Location Bid Amount
Sierra Chevrolet of Monrovia Monrovia, CA $113,714.20 UAG Cerritos I, LLC Non-Responsive
Because the vehicle requested was very specific and not often regularly stocked, some of the vendors that received bid packages were not able to submit bids due to lack of inventory. The bid provided by UAG Cerritos I, LLC was sent via email only and not mailed to the City Clerk’s office, as outlined in the Notice Inviting Bids and bid documents. The bid that was provided by UAG Cerritos was also for a 2025 Chevy Silverado Lift Gate Pickup Truck with an estimated delivery of 210 days, which was not the vehicle specified in the bid documents and carries an unacceptably long lead time. For these reasons, the bid was found non-responsive and was not considered.
The bid submitted by Sierra Chevrolet of Monrovia was reviewed and their background was investigated. The dealership has previously provided satisfactory service in the purchase of vehicles, including pickup trucks purchased in July 2023. Based on this review, it has been determined that Sierra Chevrolet of Monrovia is the lowest responsive bidder that meets the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The total purchase cost for the 2023 Chevrolet Silverado 4500 Regular Cab 2WD HD Stake Bed Dump with Lift Gate pickup truck is $113,714.20. Funds in the amount of $185,200 have been budgeted in the Fiscal Year 2023-24 Equipment Replacement Budget. The funds remaining in the budget will be used to outfit the vehicle with necessary equipment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Purchase Order for Stake Bed Pickup Truck
March 5, 2024
Order with Sierra Chevrolet of Monrovia for the purchase of one 2023 Chevrolet Silverado 4500 Stake Bed Dump with Lift Gate pickup truck in the amount of $113,714.20.