DATE: May 21, 2024
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Police Chief
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE OF MOBILE RADIOS AND RELATED EQUIPMENT FROM DAY WIRELESS SYSTEMS IN AN AMOUNT NOT TO EXCEED $117,000 CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council authorize the purchase of mobile radios and related equipment from Day Wireless Systems in an amount not to exceed $117,000, utilizing the Los Angeles County Master Purchase and Service Agreement. Funds for this purchase have been budgeted in the Fiscal Year 2023-24 Equipment Replacement Fund.
BACKGROUND
Handheld, vehicle, and dispatch radios are the Police Department’s primary means of communication, including responses to 9-1-1 calls, emergency responses, investigations, and traffic enforcement. As part of the annual Equipment Replacement Fund budget, the Department plans for the replacement of radios and related equipment. Radios are replaced for various reasons such as reaching maximum life expectancy, repeated malfunctions, and becoming outdated and/or obsolete. The Department will purchase the latest radio technology, Motorola Model APX 8000, which is Project 25 (“P25”) compliant.
P25 is a set of standards for federal, state, and local public safety agencies to provide interoperable emergency communication within a jurisdiction as well as between agencies and mutual aid response teams.
DISCUSSION
This year the following items are scheduled to be replaced:
Radios
Five - APX8000 All Band Portable Radios: Replacing aging and malfunctioning mobile radios in patrol vehicles.
Purchase Mobile Radios from Day Wireless
May 21, 2024
Five - APX8500 All Band Mobile Radios with E5 Remote and Control Head: Install in new patrol vehicles and replace radios in the mobile command post.
Radio Related Equipment
Seven – Spare E5 Control Heads
Two – Spare O3 Control Heads
Three – Speakers
Four – Accessory Connectors for Mobile
Three – Vehicle Charges, Single Unit, Hard Wired
Two – Grey Mobile Mics
Three – All band Mobile Antennas
Two – Desktop Single Chargers
Motorola radio equipment is currently being utilized for both handheld and vehicle radios and has been the preferred vendor because of compatibility with existing Motorola equipment, such as radio identifiers, battery chargers, batteries, microphones, handsets, and peripherals. The Department will continue using Motorola for its handheld radios and all-band radios utilized in marked (black and white) vehicles.
The City’s purchasing rules allow the Department to use other agencies’ contracts to facilitate purchases, also known as piggyback contracts. Oftentimes, the volume of these contracts alone results in cost savings to the City. For this purchase, the Department will piggyback on the Los Angeles County Master Purchase and Service Agreement with Motorola Solutions for Regional Communications Systems. By purchasing the equipment under this contract, the Department will ensure compatibility with existing radio infrastructure, achieve P25 compliance, and realize significant savings of approximately $39,840. In addition, Day Wireless Systems is the only authorized dealer the Department can use and the only dealer that can deliver at the Los Angeles County’s piggyback rate, for the purchase of Motorola’s public safety radios.
It is recommended that the City Council authorize the purchase of the required equipment from Day Wireless utilizing the Los Angeles County Master Purchase and Service Agreement with Motorola Solutions.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The radios and related equipment to be purchased through Day Wireless will not exceed $117,000. Sufficient funds have been allocated in the Fiscal Year 2023-24 Equipment Replacement Fund budget for this purchase.
Purchase Mobile Radios from Day Wireless
May 21, 2024
RECOMMENDATION
It is recommended that the City Council determine this action is not a project under the California Environmental Quality Act (“CEQA”); and approve the purchase of mobile radios and related equipment from Day Wireless Systems in an amount not to exceed $117,000.