DATE: June 18, 2024
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE ORDER INCREASE WITH GALLS, LLC FOR THE
PURCHASE OF POLICE DEPARTMENT UNIFORMS IN AN AMOUNT
NOT TO EXCEED $75,000 ANNUALLY, FOR THE PERIOD OF JULY 1, 2024, TO JUNE 30, 2027
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve a purchase order increase with Galls, LLC (“Galls”) for sworn and civilian employee uniforms for the period of July 1, 2024, through June 30, 2027, in an amount not to exceed $75,000 annually.
BACKGROUND
The City has been purchasing uniforms and related support equipment from Galls (previously known as Quartermaster) since 2012. For over 37 years, Galls has been a leading national, multi-channel specialty distributor of public safety, first responder, and private security products. Its “head to toe” uniform and equipment solutions include duty gear, uniforms, casual duty and tactical apparel, footwear, and accessories. Galls serves approximately 100,000 customers nationally ranging from private security to federal, state, and local law enforcement, and the U.S. Military. The Department has benefited from a broad product selection and a high level of customer service provided by Galls.
DISCUSSION
At the June 1, 2021, City Council Meeting, a purchase order for sworn and civilian employee uniforms was approved for a three-year period from July 1, 2021, through June 30, 2024, in an amount not to exceed $60,000 per year, with the option to renew for three additional years on an annual basis (refer to attached staff report). The first one-year renewal period will begin on July 1, 2024.
Purchase of Police Uniforms from Galls, LLC
June 18, 2024
An adjustment in the uniform cost, including the introduction of a Class C uniform for sworn employees, necessitates an increase in the Purchase Order with Galls from $60,000 to $75,000. This increase applies to the three, one-year renewal period from July 1, 2024, to June 30, 2027. Class C uniforms are more comfortable and tactical in appearance than the traditional Class A and B options provided.
The Department’s experience with Galls has been positive over the years and its pricing has been competitive. The company is able to provide “one-stop shopping”, remaining efficient and cost effective for the Department and its personnel.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds in the amount of $75,000 for Fiscal Year 2024-25 have been allocated in the Police Department’s General Fund Operating Budget. Future years will be budgeted as appropriate in the Police Department’s General Fund Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order increase with Galls, LLC for the purchase of Police Department uniforms in an amount not to exceed $75,000 annually, for the period of July 1, 2024, to June 30, 2027.
Attachment: June 1, 2021, City Council Staff Report
DATE: June 1, 2021
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: PURCHASE ORDER WITH GALLS, LLC FOR THE PURCHASE OF
POLICE DEPARTMENT UNIFORMS IN AN AMOUNT NOT TO EXCEED
$60,000 PER YEAR
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve the purchase of uniforms for sworn and civilian employees from Galls, LLC (“Galls”) for the period of July 1, 2021, through June 30, 2024, in an amount not to exceed $60,000 per year. Funds for Fiscal Year 2021-22 have been allocated in the operating budget for uniforms and related support equipment.
BACKGROUND
The City has been purchasing uniforms and related support equipment from Galls (previously known as Quartermaster) since 2012. The most current purchase order contract was established in 2015 and it expires on June 30, 2021.
For over 37 years, Galls has been a leading national multi-channel specialty distributor of public safety, first responder, and private security products. Its “head to toe” uniform and equipment solutions include duty gear, uniforms, casual duty and tactical apparel, footwear, and accessories. Galls serves approximately 100,000 customers nationally ranging from private security, to federal, state, and local law enforcement, and the U.S.
Military. The Department has benefited from a broad product selection and high level of customer service.
DISCUSSION
The Department is interested in executing a new purchase order contract for a three-year period from July 1, 2021, through June 30, 2024, in an amount not to exceed $60,000 per year, with an option to renew for three additional years on a year-by-year basis.
Purchase of Police Uniforms from Galls, LLC
June 1, 2021
The City’s purchasing rules allow the Department to use other agencies’ contracts to facilitate purchases, also known as piggyback contracts. Oftentimes, the volume of these contracts alone results in cost savings to the City. For this purchase, the Department will piggyback on the City of Santa Ana’s Police Department Uniforms and Equipment Contract with Galls (valued at $363,000 per year). The Department spends considerably less (at most $60,000 per year) and will benefit from the bulk pricing rates made available through Santa Ana’s contract. Staff also examined Santa Ana’s Request for Proposals process and found it to be in line with the City’s purchasing rules; thus, it is considered an efficient and effective practice to utilize this piggyback opportunity.
The Department’s experience with Galls has been positive over the years and its pricing has been competitive. The company is able to provide “one-stop shopping” and remains efficient and cost effective for the Department and its personnel. Therefore, it is recommended that the City Council approve Galls, LLC as the Department’s uniform vendor for the period of July 1, 2021, through June 30, 2024.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
For the term of July 1, 2021, through June 30, 2024, the purchase of uniforms is not to exceed $60,000 per year. Funds for Fiscal Year 2021-22 have been allocated in the City’s Operating Budget for uniforms and related support equipment. The City is only charged for items it actually orders under the agreement.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve a purchase order contract with Galls, LLC for the purchase of uniforms for the Police Department for Fiscal Year 2021-22 through Fiscal Year 2023-24, in an amount not exceed $60,000 per year.