DATE: July 16, 2024
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT
OF $44,812
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement) with Executive Information Services, Inc. (“EIS”) for support of the PS.NET Public Safety System, which will expire on June 30, 2024. PS.NET is the backbone of the dispatch and records systems used for Police Department operations. It is recommended that the City Council approve an amendment to the Professional Services Agreement with EIS in the amount of $44,812, to extend services for an additional year.
DISCUSSION
Since 2003, the City has maintained an Agreement with EIS for public safety software system support services. EIS has the proprietary rights/ownership to the law enforcement software programs used by the Arcadia Police Department (the “Department”). The software programs include Law Records Management; Computer Assisted Dispatch (“CAD”); Report Writing; Mobile Digital Communications; Los Angeles County Interface; and a Customer Service Portal for submitting crime reports online. All these software programs are used to conduct the Department’s daily operations.
EIS has communicated that there will be an increase of 12.5% from Fiscal Year 2023-24 to address inflationary pressures; therefore, the total cost for Fiscal Year 2024-25 is $44,812.
Over the years, EIS has maintained a good relationship with the Department and has been accommodating to the Department’s needs and requirements. Therefore, it is recommended that the City Council extend the Agreement with EIS for one year.
Public Safety Software Support Services
PSA Amendment
July 16, 2024
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
For the term of the Agreement, the fee for public safety software system support services will be $44,812. The new amount has been budgeted in the City’s Fiscal Year 2024-25 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve an amendment to the Professional Services Agreement with Executive Information Services, Inc. for PS.NET Public Safety Software System Support Services in the amount of $44,812.
Attachment: Proposed Amendment No. 21 to the Professional Services Agreement
1 AMENDMENT NO. 21 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE INFORMATION SERVICES, INC.
This Amendment No. 21 (“Amendment No. 21”) is hereby entered into on this ____ day of ______ 2024, by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and Executive Information Services, a Nevada Corporation, with respect to that certain Professional Services Agreement between the Parties dated July 13, 2004 (the “Agreement”).
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from July 1, 2024, through June 30, 2025 (the “Extended Term”).
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended Term as referenced in the attached Exhibit “C”.
3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
[SIGNATURES ON NEXT PAGE]
2 In witness whereof the Parties have executed this Amendment No. 20 on the date set forth below.
CITY OF ARCADIA EXECUTIVE INFORAMTION SERVICES,
INC.
____________________________ ________________________________ Dominic Lazzaretto David Hieb
City Manager Vice President, Client Services
Date: _______________________ Date: ___________________________
ATTEST:
____________________________ ________________________________ City Clerk Justin Davis
Senior Vice President Operations
APPROVED AS TO FORM: CONCUR
____________________________ ________________________________ Michael J. Maurer Roy Nakamura
City Attorney Chief of Police
3 Exhibit “C”
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extend Term from July 1, 2024, through June 30, 2025, shall not exceed forty four thousand, eight hundred twelve dollars and zero cents ($44,812).