Award Water Main Replacement Project
July 16, 2024
DATE: July 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Tiffany Lee, P.E. Interim Principal Civil Engineer
SUBJECT: CONTRACT WITH DOMINGUEZ GENERAL ENGINEERING , INC. FOR
THE WATER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF
$323,450
CEQA: Exempt
Recommendation: Approve
SUMMARY
The City of Arcadia’s Water Main Replacement Program is designed to replace aged and deteriorating water mains throughout the City’s water distribution system. The Water Main Replacement Project identified as part of the F iscal Year 2023-24 Capital Improvement Program (“CIP”), includes the replacement of the 6-inch water main along Camino Real Avenue between Tenth Avenue and Loganrita Avenue. To ensure the City is receiving the most competitive prices and quality service for this work, a formal bidding process was conducted; Dominguez General Engineering, Inc. submitted the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with Dominguez General Engineering, Inc. for the Water Main Replacement Project in the amount of $323,450, and approve a 10% construction contingency.
BACKGROUND
The 6-inch steel water main along Camino Real Avenue between Tenth Avenue and Loganrita Avenue was installed in 1954. A copy of the Project Location Map is shown on Exhibit “A”. In recent years, Public Works Services maintenance crews have made several emergency repairs to this water main, primarily due to the age and material of the pipe. Cast iron was a common pipe material used for municipal water mains due to its strength and corrosion resistance. Unfortunately, as cast iron ages, it becomes brittle and susceptible to leaks, limiting its durability and reliability. Pressure fluctuations combined with minor geological movement and settlement can cause cast iron pipes to break.
Award Water Main Replacement Project
July 16, 2024
The proposed project will replace the existing 6-inch cast iron water main with a 10-inch ductile iron water main. This replacement and change in materials will result in improved reliability of the City’s water distribution system. Ductile iron, which replaced cast-iron as the industry standard for water pipes, has the corrosion resistance and strength characteristics of cast iron, but can tolerate movement or deflection without breaking.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to contractors that perform this type of work. On June 11, 2024, the City Clerk received five sealed bids with the following results:
Company Location Bid Amount
Dominguez General Engineering,
Inc. Pomona $ 323,450
GRBCON Incorporated Baldwin Park $ 396,986
CEM Construction Corporation Montebello $ 397,805
Palp, Inc. dba Excel Paving Long Beach $ 432,740
Minako America Corporation, dba
Minco Construction Gardena $ 946,250
Bid documents were reviewed for content and the contractor’s background and recent projects were also investigated. Based on the review, it has been determined that Dominguez General Engineering, Inc. is the lowest responsive bidder for this work .
Dominguez General Engineering, Inc. has successfully completed other projects for the City of Arcadia , and has also completed similar projects for the cities of Glendora, Torrance, and Fullerton.
ENVIRONMENTAL ANALYSIS
This project involves the replacement and minor alteration of an existing utility system with no expansion of the system , and therefore, qualifies as a Class 2 categorical exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”).
FISCAL IMPACT
Funds in the amount of $520,000 have been budgeted in the Fiscal Year 2023-24 Capital Improvement Program for the Water Main Replacement Project. The total cost for this Project is $ 323,450. A 10% construction contingency would bring the total cost to $355,795, which is within the adopted budget.
Award Water Main Replacement Project
July 16, 2024
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Contract with Dominguez General Engineering, Inc . for the Water Main Replacement Project in the amount of $323,450, and approve a 10% contingency.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
CITY OF ARCADIA
WATER MAIN REPLACEMENT PROJECT
PROJECT NO. 65720524
BETWEEN
CITY OF ARCADIA
AND
DOMINGUEZ GENERAL ENGINEERING, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, 2024 , by and between City of Arcadia, sometimes hereinafter called “City,” and Dominguez General Engineering, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:
Water Main Replacement Project / Project No.: 65720524 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within Forty-Five (45) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Three Hundred Twenty- Three Thousand, Four Hundred Fifty Dollars and No Cents ($323,450.00). Payment shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions , Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract - 2
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site.
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Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
DOMINGUEZ GENERAL ENGINEERING,
INC.
By:
Signature
Print Name and Title
Attest:
By:
City Clerk
By:
Signature
Print Name and Title
Approved as to Form:
Michael J. Maurer
City Attorney