Purchase Order for Three Heavy Duty Pickup Trucks
August 20, 2024
DATE: August 20, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH MOUNTAIN VIEW CHEVROLET FOR THE PURCHASE OF THREE 2024 CHEVROLET SILVERADO 2500 UTILITY SERVICE BODY PICKUP TRUCKS IN THE AMOUNT OF $183,972.66 CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the replacement of three Heavy Duty 3/4-ton pickup trucks for the Public Works Services Department (“PWSD”). There are three current 3/4-ton pickup trucks that meet the criteria for replacement in the Vehicle Replacement Program. To ensure that the City is receiving the most competitive price for three 2024 Chevrolet Silverado 2500 Utility Service Body pickup trucks, a formal bid process was conducted. Mountain View Chevrolet submitted the lowest responsive bid.
It is recommended that the City Council approve a Purchase Order with Mountain View Chevrolet for the purchase of three 2024 Chevrolet Silverado 2500 Utility Service Body pickup trucks in the amount of $183,972.66.
BACKGROUND
The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the replacement of three Heavy Duty 3/4-ton utility service body pickup trucks in the PWSD. All three vehicles meet the mileage and age criteria of the City’s Vehicle Replacement Program. The following vehicles will be replaced:
• 2011 Ford F-250 with 105,823 miles - Utilities Section. • 2003 Chevrolet 2500 with 146,939 miles - Streets Section. • 2006 Ford F-250 with 102,943 miles - Streets Section.
These heavy-duty pickup trucks are used by field crews for repair and maintenance of water services and for street maintenance. The heavy-duty chassis is required to accommodate equipment and parts necessary to maintain the City’s water distribution
Purchase Order for Three Heavy Duty Pickup Trucks
August 20, 2024
system and street maintenance repair. The existing units will go to auction once replaced and auction proceeds will return to the fund of origin.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to local vendors who provide this type of vehicle. On July 30, 2024, the City Clerk received three bids with the following results:
Bidder Location Bid Amount
Mountain View Chevrolet Upland, CA $183,972.66 Courtesy Chevrolet Center San Diego, CA $196,131.44 Penske Buick GMC Cerritos, CA $211,067.91
All bid documents were reviewed for content and the vendor’s background was investigated. Based on this review, it has been determined that Mountain View Chevrolet is the lowest responsive bidder that met the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The total purchase cost for the three 2024 Chevrolet Silverado 2500 Utility Service Body pickup trucks is $183,972.66, for an average price of $61,324.22 per vehicle. Sufficient funds have been budgeted in the Fiscal Year 2024-25 Equipment Replacement Budget for the purchase of these vehicles.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Mountain View Chevrolet for the purchase of three 2024 Chevrolet Silverado 2500 Utility Service Body pickup trucks in the amount of $183,972.66.