DATE: October 1, 2024
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Lisa Flores, Deputy Development Services Director
Prepared By: Gary Yesayan, Associate Planner
SUBJECT: TEMPORARY USE PERMIT NO. TUP 24-16 FOR APEX GLOBAL GROUP INC. TO HOST THE 2024 LOS ANGELES LANTERN ART
EXPO AT THE SOUTH PARKING LOT OF SANTA ANITA PARK (285 W.
HUNTINGTON DRIVE)
CEQA: Exempt
Recommendation: Approve
SUMMARY
On August 14, 2024, the Applicant, Jimmy Hoang, representing Apex Global Group Inc., obtained an approval for a Temporary Use Permit ( “TUP 24-13”) for a multi-day event (Lantern Art Expo) that would include lantern displays, live performances, merchandise booths, food, and drinks to be held within the south parking lot of Santa Anita Park (refer to Attachment No. 1 – Temporary Use Permit No. TUP 24-13). As originally approved, t he event proposed to host a maximum of 9,500 people per day , with a footprint of approximately 236,000 square feet. However, after the approval, the Applicant requested to increase the attendance limit to a maximum of 18,000 people per day, and to expand the event dates to also include all weekdays for lanterns to be on display for viewing, including an additional day (October 17 for a soft opening). The area of the event was also requested to be expanded to approximately 340,000 square feet.
Given the significant scope of the expansion, a new TUP application and fee was required for the evaluation of the request , and it is required that this TUP be reviewed by the City Council. As such, the Applicant is requesting approval for Temporary Use Permit (“TUP 24-16”) for the proposed increase. It is recommended that the City Council approve Temporary Use Permit No. TUP 2 4-16, subject to the conditions of approval listed in this staff report.
BACKGROUND
The Applicant has previously held lantern art events in China; however, this is their first time organizing this event in the United States . The event will aim to promote cultural
Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
exchange and appreciation through display of lantern art, including live performances, music, food, and drinks to help bring people together. This year’s theme will be the “Chang’an Lantern Festival”. The organizers also plan to incorporate several Halloween-themed lanterns during the Halloween period. As noted, th e Lantern Expo will be located in the south parking lot are a, accessed from S. Baldwin Avenue via Gate No. 8, and W. Huntington Drive via Gate No. 3. Santa Anita Park currently has an approved Temporary Use Permit for a Horse Show/World Cup Q ualifier event that will overlap with the Lanter n Art Expo from November 1 through November 17. However, the Horse Show will be located within the infield area and will utilize the north parking lot, accessed from Colorado Place through Gates 5 and 6. This event is on the opposite side of the Lantern Art Expo location. Given the ir isolated locations and access, no issues are identified because of the concurrent events.
DISCUSSION
The Development Code allows for temporary uses to occur throughout Arcadia subject to review and approval by the City. E vents at the Racetrack that will host 10,000 or more people require a public hearing before the City Council. This is the same process that has been utilized for previous events such as the 626 Night Market and Circus Vargas.
The Lantern Art Expo will be held at the south parking lot at Santa Anita Park , approximately 170 feet north of W. Huntington Drive (refer to Attachment No. 2 - Event Map). The event was originally located significantly closer to the street; however , with the proposed expansion, the Applicant was required to relocate the entire event further north and away from the residential area across Huntington Drive to reduce and prevent potential noise impacts. This is in addition to conditions of approval requiring compliance with the City’s Noise Ordinance and additional required measures to control amplified sound.
The site will have access from W. Huntington Drive as well as S. Baldwin Avenue. The event will commence on Thursday , October 17, 2024, with a n introductory tour of approximately 100 attendees by invitation only. The event will then be open to the public from October 18 through November 17, 2024. The hours of the event will be from 4:00 p.m. to 11:00 p.m . During weekdays, excluding Fridays and Halloween, the event will have lanterns on display for viewing only without any live entertainment or activities. All tickets will be sold online prior to the event dates. The Lantern Expo will provide 20 staff and security personnel, including onsite Law Enforcement presence and a Fire Engine, during each event day as required by the Arcadia Polic e and Fire Departments .
Additional safety measures, including, but not limited to, perimeter safety fencing, metal detectors at each entry, and security surveillance cameras, will be required.
Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
Given previous events at Santa Anita Park with similar and larger volumes , ample parking will be available to accommodate the event. However , Santa Anita Park has also approved an onsite additional parking area for the event should the need arise.
As noted, t his request has been reviewed by the Fire Department, Police Department, Planning and Building Services, Engineering Services, and the Public Works Services Department. While specific safety requirements and conditions are included, n o concerns were raised by any of the departments for the requested permit . It is recommended that the following Conditions of Approval be stipulated for the event:
1. The Applicant shall limit attendance to a maximum of 18,0 00 people per day. All tickets to be sold online.
2. The full-featured event dates with activities for the “Lantern Art Expo” shall be October 17-20, October 25- 27, October 30 and 31, November 1- 3, November 8- 10, and November 15-17.
3. The viewing only dates without activities for the “Lantern Art Expo” shall be October 21-24, October 28 and 29, November 4-7, and November 11-14.
4. The hours for the “Lantern Art Expo” shall be from 4:00 p.m. to 11:00 p.m.
5. The event setup and preparation dates shall be from October 4 to October 16, with event takedown from November 18 to November 25.
6. Alcoholic beverages shall only be provided by the Santa Anita Park and its sale and consumption shall remain within the enclosed and guarded event area per the approved Site Plan for this TUP 24-16.
7. Speakers and all amplified sound shall be directed away from residential properties and all amplified entertainment shall end by 11:00 p.m. The use of any sound amplifying equipment, including, but not limited to , the public address ( “PA”) systems, microphone, and loudspeakers , shall adhere to City of Arcadia Municipal Code, Article IV, Chapter 6 - Noise Regulations.
8. The Applicant shall hold the event in accordance with the approved layout. Any significant change to the layout, including the location of the event , shall be subject to the review and approval by the Deputy Development Services Director or their designee.
9. The event organizer must obtain a business license to cover all vendors and all related independent contractors. A list of vendors and any related independent contractors, including Seller's Permit numbers , shall be provided to the Business License Division prior to the first day of the event. For sales tax purposes, all sales Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
shall be reported to the California Department of Tax and Fee Administration (“CDTFA”) as having occurred in the City of Arcadia.
10. An Outdoor Assembly Permit and inspection are required by the Arcadia Fire Marshal or their designee prior to commencement for each 3- day, and 2-day event sessions.
11. The following shall be provided to the Arcadia Fire Department at least one week prior to each 3-day and 2-day event sessions:
a) All food vendor tents shall have access to either a 40B :C or Class K fire extinguisher. The locations and specifications of tents and any other assemblies, including fire extinguishers, generators, and vehicles that are to be provided for each event and, the tents and all other assemblies are to be available for inspection prior to each 3-day and 2-day event sessions. b) A layout plan showing that facilities used for cooking shall be situated a minimum distance of 10 feet from any tents, canopies, or other cooking facilities.
c) The storage of fuel, whether diesel or gasoline, shall be off -site. Vendors may bring fuel to their area on an as-needed basis.
d) All Liquefied Petroleum Gas (LPG) storage locations shall be secured from the public. All tanks shall be secured to avoid falling.
e) Cooking under tents shall be prohibited.
f) Any cooking operations conducted between canopies shall be provided with a minimum 18-inch clearance to all combustible materials. g) Combustible flooring materials such as plastic tarpaulins, visqueen, or cardboard shall not be allowed in cooking areas. The use of flame- retardant mats may be used on a case- by-case basis to the satisfaction of the Fire Marshal or their designee.
h) All food vendors utilizing a generator shall provide a minimum clearance of three feet (3’-0”) from combustible materials.
i) A layout plan that shows a minimum of three (3) emergency exits from the area. Exit wayfinding signage and adequate lighting for all exit paths shall be provided for the public as specified by the Arcadia Fire Department. The signage shall be provided in at least two languages: English and Chinese. j) An emergency vehicle access plan shall be provided showing two points of access.
12. At the Applicant’s expense, a Fire Engine per the Arcadia Fire Department shall be assigned to each daily event starting 1/2 hour before and ending 1/2 hour after normal operating hours.
Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
13. At the Applicant's expense, a minimum of two (2) EMT and two (2) paramedic personnel shall be provided at every event during the event hours. Paramedics and EMTs shall be provided from an approved Los Angeles County licensed ambulance company that has at a minimum approval as an EMT Automated External Defibrillator service provider in the State of California and Los Angeles County. Licenses, accreditation, and certifications are subject to verification by the Arcadia Fire Department, per Los Angeles County Department of Health Services Reference No. 842 - "Mass Gathering and Special Events Interface with Emergency Medical Services".
14. A Medical Action Plan shall be submitted to and approved by the Arcadia Fire Department prior to the first event.
15. The event venue area shall be enclosed with an 8’ -0” high perimeter fence with privacy screening. The fencing shall not interfere with any egress routes required by the City’s Fire Marshal.
16. Unless determined during the event s by the Arcadia Police Department that a greater number of Officers are required, at least two (2) Officers of the Arcadia Police Department , or Officers from outside agencies , shall be assigned to the events and provide services, as deemed necessary by the Arcadia Police Chief or their designee. Officers will be required during all full-featured event days unless otherwise determined that the display only days shall also require Law Enforcement presence. Additionally, there shall be up to three (3) Live View Technology surveillance camera trailers installed in or around the event venue and monitored remotely by the Police Department . All expenses related to the compliance of this condition shall be the responsibility of the Applicant. If the event is delayed or cancelled with less than 24 hours' notice, the A pplicant will be billed at the City of Arcadia rate (6 hours) or the outside agency rate. Additional fees incurred for travel time s from outside agencies shall also be the Applicant’s responsibility.
17. An electrical permit must be obtained prior to the first day of the event from the Building Division for all electrical installations, including generators, lighting, and audio equipment, and shall comply with the 2022 California Electrical Code.
18. All electrical equipment within the site shall be adequately barricaded so as not to allow any unauthorized personnel to access any electrical connections and or controls subject to inspection by the Building Division.
19. Metal detector(s) shall be installed at the entrance(s) of the event venue.
Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
20. All light towers and generators shall be provided with a driven electrical ground rod, exterior receptacles shall be GFCI protected, and all extension cords shall be adequately protected from hazardous conditions subject to inspection by the Building Division prior to operation.
21. Stages over 30 inches above grade that cover an area greater than 120 square feet shall not be erected, operated, or maintained for any purpose without obtaining a permit from the Building Division.
22. Care shall be taken to provide accessible parking, paths of travel, and equivalent facilitation for the event. This includes portable (or handicap accessible) restrooms and lavatories if any are provided. Ensure that a minimum of 5% of all activities are ADA accessible and meet California’s accessibility requirements.
23. The event shall provide sufficient trashcans throughout the facility.
24. All fats, oils, and grease shall be properly disposed of by all food vendors.
25. No signs are permitted on the City medians or parkways, or any other City property. Any signs or banners to be posted on the subject property shall be subject to review and approval by the Development Services Director or their designee.
26. The Applicant/Event shall inform all ticket holders that when arriving by vehicle, to utilize the preferred entry point via Gate No. 3, located at the intersection of W.
Huntington Drive and Holly Avenue.
27. To the maximum extent permitted by law, Applicant must defend, indemnify, and hold City, any departments, agencies, divisions, boards, and/or commissions of the City, and its elected officials, officers, contractors serving as City officials, agents, employees, and attorneys of the City (“Indemnitees”) harmless from liability for damages and/or claims, actions, or proceedings for damages for personal injuries, including death, and claims for property damage, and with respect to all other actions and liabilities for damages caused or alleged to have been caused by reason of the Applicant’s activities in connection with TUP 24- 16 (“Project”) on the Project site, and which may arise from the direct or indirect operations of the Applicant or those of the Applicant’s contractors, agents, tenants, employees or any other persons acting on Applicant’s behalf, which relate to the development and/or construction of the Project. This indemnity provision applies to all damages and claims, actions, or proceedings for damages, as described above, regardless of whether the City prepared, supplied, or approved the plans, specifications, or other documents for the Project.
In the event of any legal action challenging the validity, applicability, or interpretation of any provision of this approval, or any other supporting document Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
relating to the Project, the City will promptly notify the Applicant of the claim, action, or proceedings, and will fully cooperate in the defense of the matter. Once notified, the Applicant must indemnify, defend and hold harmless the Indemnitees, and each of them, with respect to all liability, costs and expenses incurred by, and/or awarded against, the City or any of the Indemnitees in relation to such action. Within 15 days’ notice from the City of any such action, Applicant shall provide to City a cash deposit to cover legal fees, costs, and expenses incurred by City in connection with defense of any legal action in an initial amount to be reasonably determined by the City Attorney. City may draw funds from the deposit for such fees, costs, and expenses. Within 5 business days of each and every notice from City that the deposit has fallen below the initial amount, Applicant shall replenish the deposit each and every time in order for City’s legal team to continue working on the matter. City shall only refund to Developer any unexpended funds from the deposit within 30 days of: (i) a final, non- appealable decision by a court of competent jurisdiction resolving the legal action; or (ii) full and complete settlement of legal action. The City shall have the right to select legal counsel of its choice that the Applicant reasonably approves. The parties hereby agree to cooperate in defending such action. The City will not voluntarily assist in any such third- party challenge(s) or take any position adverse to the Applicant in connection with such third-party challenge(s). In consideration for approval of the Project, this condition shall remain in effect if the entitlement(s) related to this Project is rescinded or revoked, whether or not at the request of the Applicant.
28. Approval of this TUP 24-16 shall not be of effect unless the Property Owner and the Applicant have executed and filed the Acceptance Form to indicate awareness and acceptance of these conditions of approval prior to commencement of the Lantern Art Expo.
FINDINGS
Pursuant to Development Code Section 9107.23.080, a Temporary Use Permit may be approved if all the following findings can be made.
1. The operation of the requested temporary use at the location proposed, within the time period specified, and subject to appropriate conditions will not jeopardize, endanger, or otherwise constitute a menace to the public convenience, health, safety, or general welfare.
Facts in Support of the Finding: The parking lot area being utilized for the proposed Lantern Art Expo can accommodate the proposed event. The proposed event will not jeopardize, endanger, or otherwise constitute a menace to the public convenience, health, safety, or general welfare. The event will be held in the south parking lot area, adjacent to W. Huntington Drive and located approximately 170 feet from the st reet curb . This will provide a significant distance from the multi -family residential uses located south of W. Huntington Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
Avenue, and approximately 360 feet from the event area. The event will include amplified sound; however, such sound is not to exceed the decibel level that is allowed in the City’s Municipal Code. The hours of the event will be from 4:00 p.m. to 11:00 p.m. and will include onsite Fire Department, Paramedic, EMT, and Law Enforcement presence at all times.
2. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site.
Facts in Support of the Finding: The south parking lot at Santa Anita Park includes adequate size and shape to accommodate the proposed Lanter n Art Expo that includes live performance, merchandise and food vendors , as well as parking. The site will also provide a designated overflow parking area. Santa Anita Park has hosted several events within this general area with much larger attendance volumes such as the 626 Night Marked with approximately 30,000 attendees without any notable negative effects. The proposed Lantern Art Expo will be required to follow the same operational characteristics as previous events to ensure that no detriment to the use and enjoyment of surrounding properties will occur.
3. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate.
Facts in Support of the Finding: The south parking lot at Santa Anita Park is served by two major streets; N. Baldwin Avenue and W. Huntington Drive which are both adequate in width and pavement type to carry the vehicle traffic generated by the proposed Lantern Art Expo.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the temporary use will be available either onsite or at alternate locations acceptable to the Director.
Facts in Support of the Finding: Parking for the proposed Lantern Art Expo will be provided ons ite. Santa Anita Park includes large parking areas south of the racetrack with four (4) separate areas that have been approved by the Santa Anita Park specifically for this event. To accommodate any overflow, a designated onsite parking area has also been provided and approved by Santa Anita Park for this event. As such, this temporary use for the proposed Lantern Art Expo is not expected to generate any parking issue on the site.
5. The location for the proposed temporary use would not adversely interfere with existing uses on the subject property and would not impede or Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
adversely impact pedestrian access ways and/or vehicular circulation patterns.
Facts in Support of the Finding: The south parking lot at Santa Anita Park will not be utilized for any other event during the proposed Lantern Art Expo days and times. While Santa Anita Park does have a City-approved Temporary Use Permit for a Horse Show/ World Cup Qualifier overlapping with the Lantern Art Expo days (November 1 through November 17) , the Horse Show/World Cup Qualifier event will be located in the infield area with its designated parking and access at the north side of the Park , which is opposite from the area where the Lantern Art Expo will be held. As such, the location of the proposed Lanter n Art Expo would not interfere with the existing uses on the subject site. Additionally, there are no scheduled horse racing or any other event s during the proposed Lantern Art Expo times from 4:00 p.m. to 11:00 p.m.
6. The applicant agrees in writing to comply with any and all of the conditions imposed by the Review Authority in the approval of the Temporary Use Permit.
Facts in Support of the Finding: As required with all approvals and per Condition of Approval No. 29 , the Applicant will be required to execute an Acceptance Form, indicating acceptance of the Conditions of Approval.
Based on the foregoing as well as the submitted application materials , all required findings can be made.
ENVIRONMENTAL ANALYSIS
This project is Categorically Exempt from the California Environmental Quality Act (“CEQA”) under Section 15304(e) of the CEQA Guidelines , a temporary use having no permanent effect on the environment . A Preliminary Exemption Assessment is included as Attachment No. 3.
PUBLIC NOTICE/COMMENTS
Public hearing notices for this item were mailed on September 19, 2024, to the property owners within 1,000 feet of the subject site. As of September 27, 2024, staff did not receive any public comments on this temporary use permit application.
FISCAL IMPACT
There is no significant Fiscal Impact expected as a result of this event. Some revenue will be generated by business license fees as well as sales tax collected from the event.
Lantern Art Expo at Santa Anita Park
Temporary Use Permit No. 24-16
October 1, 2024
Additionally, all City Services required for the event, such as Police, Fire, and Life Safety Services, will be paid by the Applicant.
RECOMMENDATION
It is recommended that the City Council adopt the required findings and approve Temporary Use Permit No. TUP 24-16, with a Categorical Exemption from the California Environmental Quality Act (“CEQA”) per Section 15304(e) , and allow the proposed Lantern Art Expo with a maximum attendance of 18,000 people to be located at the south parking lot of Santa Anita Park ( 285 W. Huntington Drive) commencing on Thursday October 17, 2024, and concluding on November 17, 202 4, subject to the recommended Conditions of Approval.
Attachment No. 1: Temporary Use Permit No. TUP 24-13
Attachment No. 2: Event Map (approved by the Fire Department) and selected images of the Event
Attachment No. 3: Preliminary Exemption Assessment
Attachment No. 1
Attachment No. 1
Temporary Use Permit (TUP 24-13)
Sent via email and mail
City of
Arcadia
Development
Services
Department
Jason Kruckeberg
Assistant City Manager/
Development Services
Director
240 West Huntington Drive
Post Office Box 60021
Arcadia, CA 91066-6021
(626) 574-5415
(626) 447-3309 Fax
www.ArcadiaCA.gov
August 14, 2024
Apex Global Groups Inc.
5388 Arrow Highway
Montclair, CA 91763
SUBJECT: Temporary Use Permit No. TUP 24-13 (Lantern Art Expo)
PROJECT ADDRESS: 285 W. Huntington Drive (Santa Anita Park – South Parking Lot, Gates 3 & 8)
Dear Applicant:
The Development Services Department has conditionally approved this Temporary Use Permit to allow a multi- day event (Lantern Art Expo), that would include lantern di splays, live performance, and booths for merchandise, food, and drinks. The event will be located within the south parking lot of Santa Anita Park, utilizing Gates Nos. 3 and 8. The approved dates are October 18-20, October 25-27, October 30 and 31, November 1- 3, November 8-10, and November 15-17. The conditions of approval are as follows:
1. The dates for the “Lantern Art Expo” shall be October 18-20, October 25-27, October 30 and 31, November 1-3, November 8-10, and November 15-17.
2. The hours for the “Lantern Art Expo” shall be from 4:00 p.m. to 11:00 p.m.
3. The event setup and preparation will be from October 4th to October 16th, and event takedown will be from November 18th to November 25th.
4. Service for alcoholic beverages shall end at 11:00 p.m. on weekdays and Saturdays, and at 10:00 p.m. on Sundays.
5. Speakers and any amplified sound shall be directed away from residential properties and all amplified entertainment shall end by 11:00 p.m.
The use of any sound amplifying equipment, including but not limited to the public address (PA) systems, microphone, and loudspeakers shall adhere to City of Arcadia Municipal Code, Article IV, Chapter 6 - Noise Regulations. Any such amplified sound shall not exceed 55 decibels (dBA).
6. The Applicant shall limit attendanc e to a maximum of 9,500 people per day. All tickets to be sold online.
7. Alcoholic beverages shall only be provided by the Santa Anita Park and its sale and consumption shall remain within the designated, enclosed, and guarded area per the approved Site Plan for this TUP 24-13.
8. The Applicant shall hold the event in accordance with the approved layout. Any significant change to the layout, including the location of the event shall be subject to the review and approval of the Deputy Development Services Director or designee.
9. The event organizer must obtain a business license to cover all vendors and all related independent contractors. A list of vendors and any related independent contractors including Seller's Permit numbers shall be provided to the Business License Division prior to the first day of the event. For sales tax purposes, all sales shall be reported to the California Department of Tax and Fee Administration (CDTFA) as having occurred in the City of Arcadia.
10. An Outdoor Assembly Permit and inspection are required by the Arcadia Fire Marshal or designee prior to commencement for each 3-day, and 2-day event sessions.
11. The following shall be provided to the Arcadia Fire Department at least one week prior to each 3-day and 2-day event sessions:
a) All food vendor tents shall have access to either a 40: BC or Class K fire extinguisher. The locations and specifications of tents and any other assemblies, including fire extinguishers, generators, and vehicles that are to be provided for each event and, the tents and all other assemblies are to be available for inspection prior to each 3-day and 2-day event sessions. b) A layout plan showing that facilities used for cooking shall be situated a minimum distance of 10 feet from an y tents, canopies, or other cooking facilities.
c) The storage of fuel, whether diesel or gasoline, shall be off-site. Vendors may bring fuel to their area on an as-needed basis.
d) All Liquefied Petroleum Gas (LPG) st orage locations shall be secured from the public. All tanks shall be secured to avoid falling. e) Cooking under tents shall be prohibited.
f) Any cooking operations conducted bet ween canopies shall be provided with a minimum 18-inch clearance to all combustible materials. g) Combustible flooring materials such as plastic tarpaulins, visqueen, or cardboard shall not be allowed in cooking areas. The use of flame-retardant mats may be used on a case-by-case basis to the satisfaction of the Fire Marshall or designee.
h) All food vendors utilizing a generator shall provide a minimum clearance of three feet (3’-0”) from combustible materials.
i) A layout plan that shows a minimum of three (3) emergency exits from the area. Exit way-finding signage and adequate lighting for all exit paths shall be provided for the public as specified by the Arcadia Fire Department. The signage shall be provided in at leas t the two languages of English and Chinese.
j) An emergency vehicle access plan shall be provided showing two points of access.
12. At the Applicant’s expense, an Arcadia Fire Department Fire Safety Officer shall be provided at every event during the event hours.
13. At the Applicant's expense, a mini mum of two (2) EMT and two (2) paramedic personnel shall be provided at every event during the event hours. Paramedics and EMTs shall be provided from an approved Los Angeles County licensed ambulance company that has at a m inimum approval as an EMT Automated External Defibrillator service provider in the State of California and Los Angeles County. Licenses, accreditation, and certifications are subject to verification by the Arcadia Fire Department, per Los Angeles County Department of Health Services Reference No. 842 - "Mass Gathering and Special Events Interface with Emergency Medical Services".
14. A Medical Action Plan shall be submitted to and approved by the Arcadia Fire Department prior to the first event.
15. The event venue area shall be enclosed with an 8 ’-0” high perimeter fence with privacy screening. The fencing shall not interfere with any egress routes required by the City’s Fire Marshal
16. At the Applicant’s expense, at least two (2) Officers of the Arcadia Police Department or Officers from outside age ncies shall be assigned to the events and provide services, as deemed necessary by the Arcadia Police Chief or designee.
17. An electrical permit must be obtained pr ior to the first day of the event from the Building Division for all electrical installations, including generators, lighting, and audio equipment, and shall comply with the 2022 California Electrical Code.
18. All electrical equipment within the site shall be adequately barricaded so as not to allow any unauthorized personnel to access any electrical connections and or controls subject to inspection by the Building Division.
19. Metal detector(s) shall be installed at the entrance(s) of the event venue.
20. All light towers and generators shall be pr ovided with a driven electrical ground rod, exterior receptacles shall be GFCI protected, and all extension cords shall be adequately protected from hazardous conditions subject to inspection by the Building Division prior to operation.
21. Stages over 30-inches above grade that cover an area greater than 120 square feet shall not be erected, operated, or maintained for any purpose without obtaining a permit from the Building Division.
22. Care shall be taken to provide accessible parking, paths of travel, and equivalent facilitation for the event. This inclu des portable (or handicap accessible) restrooms and lavatories if any are provided. Ensure that a minimum of 5% of all activities are ADA accessible and meet California’s accessibility requirements.
23. The event shall provide sufficient trashcans throughout the facility.
24. All fats, oils, and grease shall be properly disposed of by all food vendors.
25. No signs are permitted on the City m edians or parkways, or any other City property. Any signs or banners to be posted on the subject property shall be subject to review and approval by the Development Services Director or designee.
26. To the maximum extent permitted by law, Applicant must defend, indemnify, and hold City, any departments, agencies, divisions, boards, and/or commissions of the City, and its elected officials, officers, contractors serving as City officials, agents, emplo yees, and attorneys of the City (“Indemnitees”) harmless from liability for damages and/or claims, actions, or proceedings for damages for personal injuries, including death, and claims for property damage, and with respect to all other actions and liabilities for damages caused or alleged to have been caused by reason of the Applicant’s activities in connection with TUP 24 - 13 (“Project”) on the Project site, and which may arise from the direct or indirect operations of the Applicant or those of the Applicant’s contractors, agents, tenants, employees or any other perso ns acting on Applicant’s behalf, which relate to the development and/or construc tion of the Project. This indemnity provision applies to all damages and claims, actions, or proceedings for damages, as described above, regardless of whether the City prepared, supplied, or approved the plans, spec ifications, or other documents for the Project.
In the event of any legal action challenging the validity, applicability, or interpretation of any provision of this approval, or any other supporting document relating to the Project, the City will promptly notify the Applicant of the claim, action, or proceedings and will fully cooperate in the defense of the matter. Once notified, the Applicant must indemnify, defend and hold harmless the Indemnitees, and each of them, with respect to all liability, costs and expenses incurred by, and/or awarded against, the City or any of the Indemnitees in relation to such action. Within 15 days’ notice from the City of any such action, Applicant shall provide to City a cash deposit to cover legal fees, costs, and expenses incurred by City in connection with defense of any legal action in an initial amount to be reasonably determined by the City Attorney. City may draw funds from the deposit for such fees , costs, and expenses. Within 5 business days of each and every notice from City that the deposit has fallen below the initial amount, Applicant shall replenish the deposit each and every time in order for City’s legal team to continue working on the matter. City shall only refund to Developer any unexpended funds from the deposit within 30 days of: (i) a final, non-appealable decision by a court of competent jurisdiction resolving the legal action; or (ii) full and complete settlement of legal action. The City shall have the right to select legal counsel of its choice that the Applicant reasonably approves.
The parties hereby agree to cooperate in defending such action. The City will not voluntarily assist in any such third-party challenge(s) or take any position adverse to the Applicant in connection with such third-party challenge(s). In consideration for approval of the Project, th is condition shall remain in effect if the entitlement(s) related to this Project is rescinded or revoked, whether or not at the request of the Applicant.
There is a ten (10) day appeal period for th is application. To file an appeal, a completed Appeal Application form must be submitted to the Development Service Department along with a $728.00 appeal fee by 5:30 p.m. on August 26, 2024. You will be notified if an appeal is filed.
Approval of TUP 24-13 shall not be of effect unless the Property Owner and the Applicant have executed and filed the enclosed Acceptance Form to indicate awareness and acceptance of these conditions of approval. If the Acceptance Form is not received by September 13, 2024, this approval will become null and void and all fees will be forfeited.
If you have any questions regarding this appr oval, please contact me at (626) 574-5422 or by email at [email protected]. Thank you.
Sincerely,
DEVELOPMENT SERVICES DEPARTMENT
Community Development Division / Planning Services
Gary Yesayan
Associate Planner
Enclosed: Acceptance Form
c: Los Angeles Turf Club, Inc., (dba: Santa Anita Park), Property Owner Jason Kruckeberg, Assistant City Ma nager/Development Services Director Lisa L. Flores, Deputy Dev elopment Services Director
Paul Cranmer, Public Works Services Director
Mark Krikorian, Fire Marshal
Ryan Mulhall, Police Sergeant
Dan Crowther, Police Captain
Kevin Merrill, City Engineer
Ken Fields, Building Official
Alejandra Smith, Business License Officer
BARRIER
(2)
LEGEND
Food & Beverage Vendor:
Lanterns:
Merchandise Vendor:
Restroom:
Ambulance: First Aid:
Information:
Fence:
Flood Light: Handwashing:
Barrier:
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1021 0 1108 107
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1581 59
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6WDJH
02 01
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AB
Tang D yna sty
Res
tA r e
a
େੈ
0102030405
060708
091 0 1 1 1 2 1
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35 3637383940
ADMISSION
Alcohol sale by
Santa Anita Park
Enclosed Area
Vendor Only Parking
8 ft high perimeter fence
with privacy screen.
APPROVED
PLANNING SERVICES
CITY OF ARCADIA
GY
08/14/2024
TUP 24-13
170'-2"
Attachment No. 2
Attachment No. 2
Event Map and Images
~170-feet
x Please see map below for reference.
Overflow Parking
Areas for the
Lantern Art Expo
Designated Parking
Areas for the
Lantern Art Expo
Lantern Art Expo
Event Area
Attachment No. 3
Attachment No. 3
Preliminary Exemption Assessment
Preliminary Exemption Assessment FORM “A”
PRELIMINARY EXEMPTION ASSESSMENT
1. Name or description of project: TUP 24-16 – A temporary use permit to allow a lantern expo at the parking lot area of Santa Anita Park.
2. Project Location 285 W. Huntington Drive (south parking lot)
3. Entity or person undertaking
project:
A.
B. Other (Private)
(1) Name Apex Global Group Inc.
(2) Address 5388 Arrow Highway, Montclair, CA 91763
4. Staff Determination:
The Lead Agency’s Staff, having undertaken and completed a preliminary review of this project in accordance with the Lead Agency's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not require further environmental assessment because:
a. The proposed action does not constitute a project under CEQA. b. The project is a Ministerial Project.
c. The project is an Emergency Project.
d. The project constitutes a feasibility or planning study. e. The project is categorically exempt.
Applicable Exemption Class: 15304(e) – Temporary Use of Land Having No Permanent Effects
f. The project is statutorily exempt.
Applicable Exemption:
g. The project is otherwise
exempt on the following
basis:
h. The project involves another public agency which constitutes the Lead Agency.
Name of Lead Agency:
Date:
September 17, 2024
Staff:
Gary Yesayan, Associate Planner