Accept Baseball Field Bleacher Project
January 21, 2025
DATE: January 21, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Michael Kwok, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY ACE CONSTRUCTION, INC. FOR
THE BASEBALL FIELD BLEACHER PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On January 17, 2023, the City Council approved a contract with ACE Construction, Inc. in the amount of $866,000.19, plus a 9% contingency for a total of $943,940.21, for the Baseball Field Bleacher Project. The terms and conditions of this project have been complied with, and the work has been performed to the satisfaction of the Project Manager for a total project cost of $901,001.23. This amount reflects the approved contract amount of $866,000.19, plus contract change orders totaling $35,001.04, or 4% more than the approved contract amount.
It is recommended that the City Council accept all work performed by ACE Construction, Inc. for the design and construction of the Baseball Field Bleacher Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $45,050.06.
BACKGROUND
On August 1, 2017, the City Council adopted the Parks Master Plan, which is a guiding policy document that provides recommendations for prioritizing growth, development, and implementation strategies related to parks and recreation facilities. The recommendations proposed were based on a detailed assessment of community demographics, community needs, and existing conditions of recreation and community services programs. These recommendations were prioritized on a four-tier basis, depending on their degree of need, with Tier 1 being of highest priority and Tier 4 being the lowest priority. Tier 1 recommendations are critical projects necessary for maintaining and improving existing program operations, replacing aged infrastructure, and providing additional park enhancements for continued enjoyment and safety.
The Master Plan identified approximately $10 million in Tier 1 improvements and recommended that the City implement them as soon as possible. The installation of new
Accept Baseball Field Bleacher Project
January 21, 2025
bleachers and shade canopies at Hugo Reid Park, Longden Avenue Park, and Bonita Park were listed as Tier 1 improvements in the Parks Master Plan. On January 17, 2023, the City Council approved a contract with ACE Construction, Inc. for the Baseball Field Bleacher Project. The project proposed to include the replacement of existing bleachers with new bleachers and shade canopies.
DISCUSSION
During construction, it was determined that an extensive amount of ADA improvements were necessary to meet federal requirements. The improvements included new concrete walkways, new drinking fountains, various parking lot renovations, and a revised layout for the existing restroom/concession buildings. As a result, to keep the project within budget, all proposed work at Longden Avenue Park was removed from the project scope.
The City also obtained a hardship exemption, which allowed the projects at both Bonita and Hugo Reid Park to meet ADA requirements, as long as at least 20% of the original cost for each site was used for the completion of ADA improvements. Additional change orders were also required to address various issues that arose during construction, such as the need for soils testing, and the relocation of existing irrigation lines that interfered with canopy footings.
Below is a description of the contract change orders:
CCO Description Amount
1. Revised bleacher layout to conform with site conditions ($11,400.00)
2. Architectural ADA plans for Hugo Reid and Bonita Park $20,580.00
3. Overhead costs associated with the revised project scope and construction timing $15,764.60
4. Removal of improvements at Longden Avenue Park ($213,104.00)
5. Various ADA work at Bonita Park $76,153.30
6. Various ADA work at Hugo Reid Park $97,458.44
7. Soils testing and inspection $4,945.00
8. Re-routing of irrigation lines $5,153.14
9. Additional ADA walkway work at Bonita Park $14,140.00
10. Additional ADA walkway work at Hugo Reid Park $25,310.56 Total: $35,001.04
Accept Baseball Field Bleacher Project
January 21, 2025
The terms and conditions of this contract have been complied with, and the work has been performed to the satisfaction of the Project Manager. ACE Construction, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner and made adjustments required by the City expeditiously. Photographs of the Baseball Field Bleacher Project are shown on Exhibit “A”.
ENVIRONMENTAL ANALYSIS
This Project is a Class 1 exemption as defined in Section 15301 “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of the minor alteration of existing public structures involving negligible expansion of use.
FISCAL IMPACT
Funds in the amount of $950,000 were budgeted in the Fiscal Year 2022-23 Capital Improvement Program (“CIP”) for the Baseball Field Bleacher Project. The total cost for this Project is $901,001.23. This amount reflects the original contract amount of $866,000.19, plus quantity changes totaling $35,001.04, or 4.0% more than the original contract amount.
The Public Works Services Department staff is also processing a reimbursement of up to $888,696 for this Project from the Los Angeles County Regional Parks and Open Space District’s Measure A Grant. The net cost for the Baseball Field Bleacher Project after receiving reimbursement from the Measure A Grant is anticipated to be approximately $100,000, leaving future funding available to complete the Longden Avenue improvements in the original scope.
RECOMMENDATION
It is recommended that the City Council determine this project is a Class 1 exemption under the California Environmental Quality Act (“CEQA”); and accept all work performed by ACE Construction, Inc. for the Baseball Field Bleacher Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $45,050.06.
Attachment: Exhibit “A” – Photographs of Baseball Field Bleacher Project
EXHIBIT “A”
Baseball Field Bleacher Project Photos
1 Bonita Park
EXHIBIT “A”
Baseball Field Bleacher Project Photos
2 Hugo Reid Park