DATE: June 3, 2025
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE OF AUTOMATED LICENSE PLATE READER (“ALPR”)
CAMERA SUBSCRIPTION FROM FLOCK SAFETY FOR EIGHT ALPR
CAMERAS (“PHASE 3”) FOR FISCAL YEAR 2024 -25, IN AN AMOUNT NOT TO EXCEED $32,250
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Arcadia Police Department utilizes a subscription -based system for 43 Automated License Plate Reader ("ALPR") cameras. This subscription service, procured from Flock Safety, is renewed on an annual basis. A subscription -based system is the preferred model due to the ability to streamline maintenance, upgrades, and equipment, further enhancing the effectiveness of the cameras. The Flock ALPR cameras have proven to be an effective tool in combating and preventing crime, therefore, the Department would like to expand coverage and lease eight additional Flock ALPR cameras (“Phase 3”) to install throughout the City . This program expansion was included in the approved FY 2024-25 Capital and Equipment Plan.
It is recommended that the City Council approve the purchase of an Automated License Plate Reader (“ALPR”) camera subscription from Flock Safety for eight additional ALPR cameras (“Phase 3”) for Fiscal Year 2024-25, in an amount not to exceed $32,250.
BACKGROUND
In 2008, the Police Department implemented an ALPR system to combat criminal activity, enhance productivity, and improve officer safety. The ALPR system automatically captures license plates from passing vehicles as well as vehicles parked on a street or in a parking lot. Once the license plate is processed, the officer operating the ALPR (or the Department’s Dispatch Center) is immediately notified whenever a license plate that is associated with the following criteria is identified: stolen vehicle, vehicles connected to
ALPR Camera System Addition
June 3, 2025
wanted felons, Amber Alerts, or any other public safety criteria determined by the Department.
In Arcadia, ALPR camera systems are generally located in fixed locations throughout the City, but also include some mobile trailer mounted versions . The ALPR system retains license plate data and vehicle photographs for a period of 30 days, which allows investigators time to review this data and locate vehicles associated with criminal activity in the City. Once potential vehicles are connected to a crime, investigators input license plate information that triggers an alert to all officers, providing a digital photo of the vehicle and pinpoint mapping of its current or previous location.
The ALPR system captures more vehicle data than any single officer could produce on their own. The ALPR system has resulted in numerous recoveries of stolen vehicles and provides timely alerts of criminally wanted vehicles entering the City, leading to arr ests.
In 2021, with the City Council’s approval, the Department replaced the original ALPR camera system due to age-based malfunctions, transitioning from a purchase/ownership model to a subscription-based platform. A total of 20 cameras were acquired in “Phase 1”. In 2023, the City Council approved the expansion of the ALPR camera system, “Phase 2”, which included an additional 23 cameras. Together, Phase 1 and Phase 2 have resulted in a total of 43 ALPR cameras.
DISCUSSION
The Flock ALPR camera system is a subscription- based platform that offers a range of features. For instance, the cameras are covered by an extended warranty program and service plan. In addition, the consultant is responsible for monitoring the cameras to ensure they are always performing to optimal standards. More importantly, Flock’s all - inclusive price per camera includes hardware, software, SIM card and data plan, warranty maintenance, monitoring, and software upgrades.
Some additional benefits of the Flock Safety ALPR camera system include:
• Solar generated power, eliminating the need for the City to run connections to traffic signal poles for power;
• Detecting vehicles with no plates, temporary plates, dirty/covered plates, and accurate state detection;
• Effectively processing the black Legacy plates issued by the State that lack illuminating features;
• Covering two traffic lanes (former cameras covered one lane), which increases coverage at the City’s intersections;
• Data hosting on a cloud-based Criminal Justice Information System (“CJIS”) system, eliminating the need for costly in-house servers; and • Allowing the Department to share intelligence with neighboring agencies in L.A.
County and law enforcement agencies nationwide.
ALPR Camera System Addition
June 3, 2025
The Flock ALPR cameras have proven to be an effective tool in combating and preventing crime. As a result, the Department would like to expand its coverage and lease eight additional Flock ALPR cameras as “Phase 3” . The Phase 3 Flock ALPR camera s proposed locations (Attachment No. 1 ) were strategically selected to capture license plates along the primary egress routes surrounding the Shops at Santa Anita, helping develop leads on criminal suspects. In addition, the camera locations for Phase 3 were selected based on current crime trends. With the addition of the cameras proposed under Phase 3, the total number of ALPR cameras in Arcadia will increase to 51, enhancing City coverage, supporting crime prevention efforts, and bolstering public and officer safety.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds for the first year of the additional eight cameras, including subscription fees, related equipment, and installation costs in the amount of $ 32,250, have been allocated in the Fiscal Year 2024-25 Equipment Replacement Fund Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve the purchase of an Automated License Plate Reader (“ALPR”) camera subscription from Flock Safety for eight ALPR cameras (“Phase 3”) for Fiscal Year 2024-25, in an amount not to exceed $32,250.
Attachment No. 1: Proposed Eight ALPR Camera Locations
Attachment No. 2: Flock ALPR Cameras Current and Proposed Locations Attachment No. 3: Flock ALPR Camera Subscription Quote
Attachment No. 1
Phase 3 Flock ALPR Camera Proposed Locations
Camera No. Street/Intersection Name
44 S Baldwin Ave @Huntington Dr SB
45 Holly Ave @ Huntington Dr SB
46 Huntington Dr @ Holly Ave EB
47 Huntington Dr @ Holly Ave WB
48 S Baldwin Ave @ Gate 8 NB
49 Huntington Dr @ S Baldwin Ave WB
50 Huntington Dr @ S Baldwin Ave EB
51 S Baldwin Ave @ Huntington Dr NB
Flock ALPR Current and Proposed Camera Locations
Phase 1 and Phase 2 Flock ALPR Camera Locations
Camera
No. Street/Intersection Name
Camera
No. Street/Intersection Name
Camera
No. Street/Intersection Name
Camera
No. Street/Intersection Name
1B a l d w i n A v e / A r b o r e t u m W a y
S/B
12 Santa Anita Ave/Live Oak N/B 23 Foothill Blvd/N Baldwin Ave WB 34 Golden West Ave/Naomi Ave NB
2 Santa Anita Ave/Foothill N/B 13 Las Tunas Dr/Badwin Ave E/ B 24 Sunset Blvd/Duarte Rd - NB 35 Santa Anita Ave/210 FWY NB 3 Santa Anita Ave/Colorado S/B 14 Baldwin Ave/Las Tunas N/B 25 Longden Ave/El Sereno Ave EB 36 Las Tunas Dr/Holly Ave NB 4 Foothill Blvd/5 th Ave W/B 15 Camino Real Ave/Baldwin Ave E/B
26 Longden Ave/8th Ave WB 37 Santa Anita Ave/210 FWY SB 5 Colorado Blvd/5 th Ave W/B 16 Duarte Rd/Golden West Ave E/B
27 Naomi Ave/Golden West Ave EB 38 Live Oak Ave/Santa Anita Ave EB
6 Huntington Blvd/5 th Ave W/B 17 Huntington Dr/Michillinda Ave
E/B (NCL)
28 2nd Ave/Live Oak Ave NB 39 Baldwin Ave/Arbolada Dr NB 7D u a r t e R d / 5 th Ave W/B 18 Huntington Ave/Michillinda Ave E/B (SCL)
29 Santa Clara St/Fifth Ave WB 40 Foothill Blvd/Baldwin Ave EB 8 Camino Real Ave/May Ʋower
Ave W/B
19 Colorado Blvd/Michillinda Ave
E/B
30 SB Baldwin Ave/Colorado
Extension NB
41 Sunset Blvd/Michillinda Ave
EB
9 Live Oak Ave/6 th St W/B 20 Foothill Blvd/Michillinda Ave E/B
31 6th Ave/Live Oak Ave NB 42 Baldwin Ave/Camino Real SB 10 Clark St/Peck Rd E/B 21 El Monte Ave/Las Tunas Dr
N/B
32 Live Oak Ave/Las Tunas Dr WB 43 Baldwin Ave/Camino Real Ave NB
11 Goldring Rd/Peck Rd E/B 22 Hampton Rd/Michillinda Ave E/B
33 Las Tunas Dr/Live Oak Ave WB
Phase 3 – Proposed Eight Flock ALPR Camera Locations
44 S Baldwin Ave/Huntington Dr
SB
46 Huntington Dr/Holly Ave EB 48 S Baldwin Ave/Gate 8 NB 50 Huntington Dr/S Baldwin Ave EB
45 Holly Ave/Huntington Dr SB 47 Huntington Dr/Holly Ave WB 49 Huntington Dr/S Baldwin Ave WB 51 S Baldwin Ave/Huntington Dr NB
Attachment No. 2
Flock Safety + CA - Arcadia PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Jake Sherman
[email protected]
8187467444
Created Date: 04/14/2025
Expiration Date: 05/14/2025
Quote Number: Q-135707
PO Number:
Attachment No. 3
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 250 West Huntington Drive Arcadia, California 91007 Ship To: 250 West Huntington Drive Arcadia, California 91007 Billing Company Name: CA - Arcadia PD Subscription Term: 12 Months Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $31,500.00
Flock Safety LPR Products
Flock Safety LPR, fka Falcon Included 5 Included
Flock Safety Long-Range LPR, fka Falcon LR Included 3 Included Flock Safety Professional Services
Professional Services - Subscription - Electrical
Implementation Included 3 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Existing Infrastructure
Implementation Fee $150.00 5 $750.00
Professional Services - Subscription - Electrical
Implementation $500.00 3 $1,500.00
Subtotal Year 1: $32,250.00
Annual Recurring Subtotal: $31,500.00
Estimated Tax: $0.00
Contract Total: $32,250.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $32,250.00
Annual Recurring after Year 1 $31,500.00
Contract Total $32,250.00
*Tax not included
Product and Services Description
FlockOS Features Description
Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users.
Flock Safety Long-Range LPR, fka Falcon LR
Law enforcement grade, long range and high vehicle speed license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users, with LTE. AC Power Only.
Professional Services - Existing Infrastructure Implementation Fee One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services - Subscription - Electrical Implementation Electrical connection and maintenance services for AC powered devices by Flock qualified electrical workers.
FlockOS Features & Description
FlockOS Features Description