DATE: June 17, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Library and Museum Services Director
SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $35,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Arcadia Public Library offers patrons a robust collection of materials, including international language titles that offer English translations for Chinese, Vietnamese, and Korean materials. While the Library uses other vendors, Tsai Fong is a sole-source supplier due to its unique catalog records and popular titles that support essential cataloging needs.
It is recommended that the City Council approve a Purchase Order for International language materials, including Simplified and Traditional Chinese language materials, in an amount not to exceed $35,000. Sufficient funds are available in the City’s Fiscal Year 2025-26 Operating Budget to support this purchase.
DISCUSSION
Tsai Fong provides certain international language titles at a discounted price. This vendor provides English translation titles and invoices necessary to purchase titles in Chinese, Vietnamese, and Korean. Although the Arcadia Public Library uses other vendors for international languages, Tsai Fong includes many popular international titles and authors, providing catalog records not found with other vendors. Tsai Fong is a sole-source supplier for Arcadia due to this key feature, which plays an important role in supporting cataloging efforts.
The estimated cost for Fiscal Year 2025-26 is $35,000. Sufficient funds are available in the City’s Fiscal Year 2025-26 Operating Budget for this purchase. Therefore, it is recommended to approve this Purchase Order with Tsai Fong.
Purchase Order with Tsai Fong for International Language Materials in an amount not to exceed $35,000
June 17, 2025
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Sufficient funds have been approved in the City’s Fiscal Year 2025-26 General Fund Operating Budget to cover the expected $35,000 in purchases during the upcoming fiscal year.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Tsai Fong for international language materials in an amount not to exceed $35,000.