STAFF REPORT
POLICE DEPARTMENT
DATE: September 16, 2025
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: RESOLUTION NO. 7655 AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $22,144 FROM THE ASSET
SEIZURE FUND; AND APPROVING A PURCHASE ORDER WITH NAPPI
FABRICATION DESIGNS FOR CUSTOMIZED TRAILER CABINETS IN AN AMOUNT NOT TO EXCEED $37,072
CEQA: Not a Project
Recommendation: Adopt and Approve
SUMMARY
In 2024, the Arcadia Police Department purchased a customized enclosed mobile trailer. While the trailer ’s body was constructed, u nforeseen circumstances prevented the initial contractor from building and installing the cabinets. To complete the project, a Request for Bids was published and one bid was received from Nappi Fabrication Designs, in the amount of $37,072.
The total budget allocated for the project was $80,500. The initial contractor received payment solely for the work they completed, which amounted to $65,572. This leaves an available balance of $14,928 to complete the project. However, this remaining budget falls short of the total bid, which is $37,072. Thus, an additional $22,144 is required to successfully complete the project. To finalize the project, the Department is seeking authorization of a supplemental budget appropriation of $22,144 from the Asset Seizure Fund.
It is recommended that the City Council adopt R esolution No. 7655, authorizing a supplemental budget appropriation in the amount of $22,144 from the Asset Seizure PO for Trailer Cabinets
September 16, 2025
Fund; and approve a purchase order with Nappi Fabrication Designs for customized trailer cabinets, in an amount not to exceed $37,072
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provided for the replacement of a logistics trailer for the Arcadia Police Department’s Special Weapons and Tactics (“SWAT”) Team. The SWAT team was utilizing a logistics vehicle that was retired due to engine issues and other age-related malfunctions. In lieu of replacing the vehicle, the Department planned on purchasing a customized trailer to store individual and team equipment.
In August 2023, a Notice Inviting Bids was released to procure a new custom enclosed trailer for the SWAT Team. A bid was approved and awarded to New Trend Custom Trailer (“New Trend”) at the April 2, 2024, City Council meeting (the initial bid awarded for this project was rescinded due to the vendor's increased cost, resulting in delays).
New Trend successfully finished the body of the trailer; however, they were unable to complete the remainder of the project, which involved constructing and installing customized cabinets, due to the unexpected closure of the business. As a result, a Notice Inviting Bids was republished to identify a new vendor to complete the project.
DISCUSSION
A Notice Inviting Bids to build and install trailer cabinets was published on the City’s website, and one proposal was received on August 14, 2025, from Nappi Fabrication Designs for $37,072. The project includes 20 customized cabinets with var ious dimensions (refer to attached bid for specific ations). The project will be completed within two months after receiving a 50% deposit. Upon completion of the trailer, the total project cost will be $102,607, which exceeds the original bidder’s estimated cost of $80,500 by $22,107. The cost increase is attributed to the need for the new builder to modify their cabinets to fit in a pre-constructed trailer, along with rising material and labor costs over the past two years.
The original budget for the entire project was $80,500. The initial contractor, New Trend, was compensated solely for the work they completed , which totaled $65,572 for the fabrication of the trailer . As a result, there are $14,928 in remaining funds, which will be allocated toward the cost of the trailer cabinet s. The total cost to PO for Trailer Cabinets
September 16, 2025
complete the project amounts to $37,072, thus, an additional $22,144 is necessary to complete the project. To address this expense, a supplemental budget appropriation of $22,144 is being requested from the Police Department Asset Seizure Fund.
Nappi Fabrication Designs has over 30 years of expertise in trailer manufacturing.
Based in Anaheim, California, their extensive experience guarantees quality and reliability. The company's commitment to quality craftsmanship is well-documented, and their team is known for their attention to detail and ability to customize solutions to meet specific client needs. This collaboration is expected to exceed project expectations, delivering a final product that is both functional and aesthetically pleasing.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The initial budget for the project was $80,500. The original contractor was paid for the work they were able to complete, which totaled $65,572. This leaves $14,928 in available funds from the Equipment Replacement B udget to be allocated to the project's remaining cost of $37,072. The remaining costs of $22,144 will be sourced from the Asset Seizure Fund. These project costs are an allowable expenditure from this unique Police Department account.
RECOMMENDATION
It is recommended that the City Council determine this action is not a project under the California Environmental Quality Act (“CEQA”); adopt R esolution No. 7655 authorizing a supplemental budget appropriation in the amount of $22,144 from the Asset Seizure Fund; and approve a purchase order with Nappi Fabrication Designs for customized trailer cabinets in an amount not to exceed $37,072.
PO for Trailer Cabinets
September 16, 2025
Attachment No. 1: Resolution No. 7655 – Budget Appropriation – Trailer Cabinets Attachment No. 2: Nappi Fabrication Designs Trailer Cabinet Bid
1 RESOLUTION NO. 7655
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, AUTHORIZING A BUDGET APPROPRIATION IN THE
AMOUNT OF $ 22,144 FROM THE ASSET SEIZURE FUND; AND
APPROVING A PURCHASE ORDER WITH NAPPI FABRICATION DESIGNS
FOR CUSTOMIZED TRAILER CABINETS IN AN AMOUNT NOT TO EXCEED $37,072
WHEREAS, t he Arcadia Police Department (“Department”) purchased a customized enclosed mobile trailer in 2024. While the trailer’s body was constructed, unforeseen circumstances prevented the initial contractor from building and installing the cabinets. To complete the project, a Request for Bids was published, and one bid was received from Nappi Fabrication Designs, in the amount of $37,072; and
WHEREAS, the total budget allocated for the project was $80,500. The in itial contractor received payment solely for the work they completed, which amounted to $65,572, leaving a remaining balance of $14,928 to complete the project.
However, the remaining budget falls short of the total bid of $37,072. Thus, an additional $22,144 is required to successfully complete the project; and WHEREAS, the amount needed to complete the project was not planned for in the Police Department’s Fiscal Year 2025-26 Operating Budget; and WHEREAS, a budget appropriation from the Asset Seizure Fund is needed to complete the project in an amount not to exceed $22,144; and Attachment No. 1
2 WHEREAS, the approval of the purchase order with Nappi Fabrication Designs will allow for the purchase of the customized trailer cabinets; and WHEREAS, the City Manager has certified that there are sufficient reserves available in the Asset Seizure Fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The sum of twenty two thousand, one hundred forty four dollars and zero cents ($22,144) is hereby appropriated from the Asset Seizure Fund.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution. [SIG
NATURES ON THE NEXT PAGE]
3 Passed, approved, and adopted this 16th day of September, 2025.
Mayor
of the City of Arcadia
ATTEST:
City
Clerk
APPR
OVED AS TO FORM:
Micha
el J. Maurer
City Attorney
Attachment No. 2
3,522.65
$37,071.65
Note: Total edited to account for tax rate of
10.50%