Arcadia City Council
October 7, 2025

STAFF REPORT

OFFICE OF THE CITY MANAGER
DATE: October 7, 2025

TO: Honorable Mayor and City Council

FROM: Dominic Lazzaretto, City Manager
By: Justine Bruno, Deputy City Manager

SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH TROVAO AND ASSOCIATES, INC. DBA THE CHRISTMAS LIGHT GUY COMPANY TO PROVIDE HOLIDAY DECORATIONS FOR THE 2025 HOLIDAY SEASON IN THE AMOUNT OF $45,000
CEQA: Not a Project
Recommendation: Approve

SUMMARY

For the past 1 7 years, the City has contracted with a vendor to install holiday decorations in Downtown Arcadia. Decorations have been placed on Huntington Drive between Santa Clara Street and Fifth Avenue, at the Transit Plaza, and on First Avenue between Santa Clara Street and California Street.

It is recommended that the City Council approve a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide , install, maintain, and remove holiday decorations for the 2025 Holiday Season in the amount of $45,000, with the option for two, one -year renewals. It is further recommended that the City Council delegate the authority to approve any optional extensions under this agreement to the City Manager, without having to return to the City Council for approval, provided there are no increases to the cost proposal.

BACKGROUND

The City has contracted with The Christmas Light Guy Company for the past 13 years, and has been pleased with the service, quality of work, creativity, professionalism, and responsiveness received. The Christmas Light Guy Company has previously been Professional Services Agreement – Holiday Decorations
October 7, 2025

chosen as the preferred vendor due to its proven track record of success and ability to provide custom decorations that align with the City’s electrical capacity. Past work has included decorating and lighting trees and light poles along First Avenue and Huntington Drive, as well as decorating a 40-foot tree at the Arcadia Transit Plaza for the annual Tree Lighting Ceremony. A Request for Proposal ( “RFP”) process was undertaken to obtain these services for the 2025 season, with the option to extend for two additional years.

DISCUSSION

On July 24, 2025, a Notice Inviting Proposals was issued in accordance with City Council Resolution No. 7483, and the RFP package was distributed to local vendors who provide this type of service. Vendors were contacted and asked to provide their professional knowledge and creative design options available within the budgeted amount of $45,000. Proposals were due on August 27, 2025, and Arcadia received one response to the RFP:

Bidder Location Bid Amount
The Christmas Light Guy Company Stanton, CA $45,000.00

The proposal from the Christmas Light Guy Co. includes all the requested decorations in the RFP Scope of Work , while offer ing creative, unique designs for Arcadia holiday decorations. For the past several years, this company has provided this type of work for the City, offering high- quality service and responsiveness throughout the holiday season. The Christmas Light Guy Company’s creativity, quality of work, and previous service to the City, make them an ideal vendor for this project. The proposal is inclusive of installation and removal of the following holiday decorations:

Huntington Drive between Santa Clara Street and Fifth Avenue:

• 14” (wide) x 20’ (long) pre -lit garland with LED warm white lights installed on 98 decorative light poles; garland will wrap around the full length of the poles from top to bottom (end 2’ from ground); and two 18” red bows will be installed on top of each pole. Current City banners will remain on decorative light poles (see Figure 1 – Attachment No. 2).

Professional Services Agreement – Holiday Decorations
October 7, 2025

• Decorations for two monuments at Huntington Drive and Fifth Avenue to include 2 (36”) Red Oversized Ornament Displays, placed atop custom snow- covered platforms on each monument. Includes LED Illuminated snowflakes on each side of the monument (see Figure 2d – Attachment No. 2).

• Decoration for one monument at Huntington Drive and Santa Clara Street to include a custom designed Gingerbread House secured on a monument with a snow-covered platform. Includes four 2 ’x 2 ’ snowflake displays on the monument’s sides and two 5’ Gingerbread Man displays on the monument’s front and back, with spotlights (see Figure 3c – Attachment No. 2).

• One LED Snowflake Skyline illuminated banner with LED snowflakes ranging from 2’ – 4’, to hang across Huntington Drive, near First Avenue (see Figure 4b – Attachment No. 2).

First Avenue between Santa Clara Street and California Street:

• 14” (wide) x 20” (long) pre -lit garland with LED warm white lights installed on 37 decorative light poles. Garland will wrap around the full length of the poles from top to bottom (end 2’ from ground); two 18” red bows will be installed on top of each pole . Current City banners will remain on decorative light poles (see Figure 1 – Attachment No. 2).

• Trunks and branches of 10 trees located on First Avenue wrapped with LED mini white lights.

Arcadia Transit Plaza:

• 14” (wide) x 20” (long) pre-lit garland with LED warm white lights installed on 7 decorative poles; garland will wrap around the full length of the poles from top to bottom (end 2’ from ground); and two 18” red bows will be installed on top of each pole. C urrent City banners will remain on decorative light poles (see Figure 1 – Attachment No. 2).

• 14” (wide) x 20” (long) garland installed on 5 decorative light poles located in the plaza. Garland will wrap around the full length of the poles from top to bottom (end 2’ from ground); two 18” red bows will be installed on top of each Professional Services Agreement – Holiday Decorations
October 7, 2025

pole and ornaments in candy cane color scheme will be added to the garland (see Figure 5 – Attachment No. 2).

• Trunks and branches of 3 trees wrapped with LED warm white mini lights.

• Nine small trees decorated with multi- sized ornaments in candy cane color scheme to match main tree decorations and pole mounts.

• 40’ tall tree decorated to include warm white LED mini lights, bows, large ornaments, cluster mini lights and LED Star Topper will be installed on top of tree (see Figure 6b – Attachment No. 2).

• One 10’ 3D illuminated metal snowflake display placed on top of stairs in Transit Plaza, located to be visible from Metro train passengers and others (see Figure 7 – Attachment No. 2).

The oversized red ornament decorations, custom Gingerbread decorations, and pre- lit garland pole decorations create a traditional holiday theme on Huntington Drive and First Avenue. The Transit Plaza and Christmas Tree will be decorated in a manner that will integrate with the surrounding historic Downtown District. All lights and displays will be LED and installation will be completed by December 1, 2025, with decorations removed no later than January 6, 2026. The Christmas Light Guy Company will inspect and maintain decorations weekly, including responding to any service calls within 24 hours.

ENVIRONMENTAL ANALYSIS

The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that the installation and removal of temporary holiday decorations will have no impact on the environment.

FISCAL IMPACT

Funds in the amount of $45,000 for Fiscal Year 2025- 26 have been budgeted in the City Manager’s Office for this holiday decoration effort.

Professional Services Agreement – Holiday Decorations
October 7, 2025

In its RFP response, The Christmas Light Guy Company proposes to maintain the same cost of $45,000 for each of the optional two-year extensions. This multi- year commitment to stable pricing is advantageous for the City of Arcadia, especially given the rising costs of goods, services, and labor over the past year. If approved, the City Manager would be authorized to execute the two optional extensions, provided they remain within the budget adopted by the City Council.

RECOMMENDATION

It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); approve a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas Light Guy Company to provide holiday decorations for the 2025 Holiday Season, in the amount of $45,000 ; and authorize the City Manager to approve two optional extensions to the agreement , without having to return to the City Council for approval, provided there are no increases to the cost proposal.

Attachment No. 1: Proposed Professional Services Agreement Attachment No. 2: 2025 Holiday Decorations Proposal: The Christmas Light Guy Co.

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AGREEM
ENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of Forty-Five Thousand Dollars ( $45,000.00). Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or

CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT WITH TROVAO & ASSOCIATES, INC. (DBA THE CHRISTMAS LIGHT GUY CO.) FOR
2025 DOWNTOWN HOLIDAY DECORATIONS
This Agreement is made and entered into this ____ day of _________, 2025, by and between the City of Arcadi a, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066 (“City”), and Trovao & Associates, Inc. (DBA The Christmas Light Guy Co.), with its principal place of business at 7542 Santa Rita C ircle, Stanton, California (“Consultant”). City and Consultant are sometimes i ndividually referred to as “ Party” and collectively as “ Parties” in thi
s Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project: 2025 Downtown Holiday Decorations Project (hereinafter referred to as “the Project”).

B. Consultant is dul y li censed and has the necessary qual ifications to provide such services.

C. The Parties desir e by this Agreem ent to establis h the terms for City to retain Consultant to provide the services described herein.

Attachment No. 1
2 Updated Feb. 2020
the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term of Performance.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notic
e from the City to proceed (“Notice to Proceed”).

Consultant shall complete the s ervices required hereunder by January 6, 2025. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performi ng party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City , as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant
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C
onsultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Ins
urance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. C ommercial General Liability
(i) The C onsultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at
l
east as broad as the following:
(1) Ins
urance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include cover age for
the following:
(1) B
odily Injury and Property Damage
(2) P
ersonal Injury/Advertising Injury
(3) P
remises/Operations Liability
(4) P
roducts/Completed Operations Liability
(5) A
ggregate Limits that Apply per Project
(6) E
xplosion, Collapse and Underground (UCX) exclusi on
del
eted
(7) C
ontractual Liability with respect to this Agreement
(8) P
roperty Damage
(9) Independent
Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiti ng c
overage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
4 Updated Feb. 2020
(v) The
policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City , and provided that such deductibles shall not apply to the City as an additional insured. b. A utomobile Liability
(i) A t all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City , its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City , the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Wor kers’ Compensation/Employer’s Liability
(i) C onsultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(
ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must 5 Updated Feb. 2020
s
pecifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. M inimum Policy Limits Required
(i) The fol lowing insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate for bodily injury, personal injury, and property
damage
A
utomobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(
ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. E
vidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. P
olicy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any 6 Updated Feb. 2020
i
nsurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effec
tive date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v
) The l
imits set forth herein shall apply separately to each insur ed agai
nst whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Q ualifying Insurers
(i) A ll policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) E
ach such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. A
dditional Insurance Provisions
(i) The for egoing requirements as to the types and limits of insuranc e c
overage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
i
nsurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
7 Updated Feb. 2020
(
iii) The City may require the Consultant to provide complete copies of all
insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indem
nification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. To
the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify, and/or hold harmless arise out of Consultant’s performance of “design professional services” (as that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault.

13. C alifornia Labor Code Requirements.
a. C onsultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”) . If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and 8 Updated Feb. 2020
agents
free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws . It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). b. If the services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15 ,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair , then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of s ervices, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. V
erification of Employment Eligibility.

B y executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. Law
s and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California.

16. Ter
mination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination 9 Updated Feb. 2020
oc
curs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

17. D
ocuments. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

18. Organi
zation
Consultant shall assign Frank Trovao, as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

19. Li mitation of Agreement.

Thi s Agreement is limited to and includes only the work included in the Project described above.

20. N otice
A
ny notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Arcadia
240 West Huntington Drive
Arcadia, CA 91066
Attn: Dominic Lazzaretto, City Manager
CONSULTANT:

Trovao & Associates, Inc.

DBA The Christmas Light Guy Co.
7542 Santa Rita Circle
Stanton, CA 90680
Attn: Frank Trovao, President
and s
hall be effective upon receipt thereof.

21. Thi rd Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
10 Updated Feb. 2020

22. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

23. E ntire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

24. S
everability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

25. S uccessors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

26. No
n -Waiver
None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.

27. Ti me of Essence
Time is of the essence for each and every provision of this Agreement.

28. Ci ty ’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

29. P rohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, 11 Updated Feb. 2020
c
ommission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
12 Updated Feb. 2020

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT WITH TROVAO & ASSOCIATES, INC.
(DBA THE CHRISTMAS LIGHT GUY CO.) FOR
2025 DOWNTOWN HOLIDAY DECORATIONS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CIT
Y OF ARCADIA TROVAO & ASSOCIATES, INC. (DBA THE
CHRISTMAS LIGHT GUY CO.)
By:

By:

Dominic Lazzaretto Signature
City Manager
Date:

Print Name and Title
ATT
EST: Date:

By: By
:

City Clerk Signature
APPRO

VED AS TO FORM
Print Name and Title
By:

Date:

Michael Maurer
City Attorney
13 Updated Feb. 2020
EXHIBIT “A”
Scope of Services
Consultant shall provide all labor, tools, equipment, materials, and insurance to furnish, store, maintain, install and remove various holiday decorations in the downtown area on Huntington Drive
between Santa Clara and Fifth Avenue, at the Arcadia Transit Plaza, and on First Avenue between Santa Clara Street a nd California Street.

Decor
ation Details:

Huntington Drive between Santa Clara Street and Fifth Avenue:
• 14” (wide) x 20’ (long) pre-li t garland with LED C6 warm white lights installed on 98 decorative light poles. Garland will wrap around the full length of the poles from top to bottom
(end 2’ from ground). Two 18” red bows will be installed on top of each pole.

Current City banners will remain on decorative light poles. • Decorations
for two monuments at Huntington Drive and Fifth Avenue, and one monument on Huntington Drive and Santa Clara Street to include 2 (36") Red Oversized Ornament displays with snow-covered platforms and LED illuminated
snowflakes on each side; and one custom Gingerbread House display with a snow covered platform, snowflakes, and gingerbread man display on the monument's sides.
• One LED snowflake skyline illuminated banner with LED snowflakes to hang across
Huntington Drive, near First Avenue.

First Avenue between Santa Clara Street and California Street:
• 14” (wide) x 20” (long) pre- lit garland with LED C6 white lights installed on 37 decorative poles. Garland will wrap around the full length of the poles from top to bottom (end 2’ from ground). Two 18” red bows will be installed on top of each pole. Current City banners will remain on decorative light poles. • Trunks and branches of 10 trees located on First Avenue wrapped with LED mini warm white lights.

Arcadia Station Transit Plaza:
• 14” (wide) x 20” (long) pre-lit garland with LED C6 warm white lights installed on 7 decorative poles. Garland will wrap around the full length of the poles from top to bottom (end 2’ from ground). Two 18” red bows will be installed on top of each pole. Current City banners will remain on decorative light poles. • 14” (wide) x 20” (long) garland installed on 5 decorative light poles located in plaza.

Garland will wrap around the full length of the poles from top to bottom (end 2’ from 14 Updated Feb. 2020
ground). Two 18” red bows will be installed on top of each pole and garland will be fully decorated with ball ornaments in candy cane color scheme. • Trunks and branches of 3 trees located in plaza wrapped with LED warm white mini lights.
• Nine small trees located in plaza decorated with multi-si zed ball ornaments in candy
cane color scheme to match main tree decorations and pole mounts. • Main large
tree located in corner of plaza decorated to include warm white LED mini white warm lights, bows, and large ornaments. LED Star Topper will be installed on top of tree.
• One 10’ 3D Illuminated Metal Snowflake display placed on top of stairs in Transit P
laza, located to be visible from Metro train passengers and others passing by. 15 Updated Feb. 2020
EXHIBIT “B”
Schedule of Charges/Payments
Total contract amount for Fiscal Year 2025-26: $45,000.00 Consultant will invoice the City for a fifty percent (50%) deposit in the amount of twenty -two thousand five hundred dollars ($22,500), based on the contract amount of forty -five thousand dollars ($45,000), upon executing the Agreement. The balance of twenty -two thousand five hundred dollars ($22,500) will be invoiced upon completion of ins tallation, on or before December 1, 2025.

ARno1A
August 25, 2025
Mary Buttice
City of Arcadia
City Manager's Office
240 W. Huntington Drive
Arcadia, CA 91007
Dear Mary Buttice,
RFP: 2025 HOLIDAY DECORATIONS
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The Christmas Light Guy Co. is honored to once again submit our proposal to the City of Arcadia for the 2025 holiday season. Having proudly served Arcadia since 2012, we are deeply committed to enhancing the downtown area with festive, high-quality decor that brings joy to residents and visitors alike.

For this season, we are excited to introduce a snowflake skyline design as a fresh option that could replace the existing 3-wreath skyline. This theme connects seamlessly with other elements we are proposing, including lit snowflakes incorporated into the Transit Plaza Christmas tree-a new feature designed to make the tree sparkle and stand out more than ever. Alongside these enhancements, our proposal continues to include decorative pole-mounted displays, custom monument decor, and festive tree lighting that together create a vibrant, welcoming holiday experience throughout downtown.

With more than 25 years of experience, The Christmas Light Guy Co. is recognized as one of Southern California's premier holiday decor providers. Beyond our long-standing partnership with Arcadia, we proudly serve a wide portfolio of municipalities, shopping centers, and destinations-including Laguna Beach, Irvine, and Burbank, as well as Knott's Berry Farm, The Shoppes at Chino Hills, Montclair Place, and many others. This breadth of experience demonstrates our ability to deliver best-in-class service, innovative designs, and reliable fast-response maintenance across a variety of environments.

As always, our commitment includes weekly maintenance visits throughout the season and same-day or 24-hour response if any issue arises, ensuring Arcadia's displays look flawless from start to finish.

The City of Arcadia has placed its trust in us for over a decade, and we are proud of the proven track record we have built together. We look forward to continuing this valued partnership in 2025 by offering creative, cost­ effective decor solutions that celebrate the holiday spirit and enhance Arcadia's downtown experience.

Enclosed you will find our complete RFP response, including a detailed cost proposal for the 2025 season, with 2 subsequent terms.

Frank Trovao
President
1 The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Attachment No. 2
ARCADIA RFP: 2025 HOLIDAY DECORATIONS
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HISTORY /CREDENTIALS/EXPERIENCE
The Christmas Light Guy Company has been a leader in the Holiday Decor and Lighting industry for over 25 years. What started as a one guy, fueled by a passion for creating holiday lighting displays, has grown into a full­ service firm specializing in municipal holiday decor programs. Our reputation is built on exceptional customer service, unique designs, creativity, quality materials, and a 24-hour rapid-response maintenance service. We have established long-term relationships with cities, shopping centers, and business districts by consistently delivering high-quality, visually stunning holiday displays.

We are a full-service provider with a highly skilled team in' sales, project management, professional installation, and customer service. Our expertise includes the installation, maintenance, removal, refurbishment, and storage of holiday decor. Over the years, we have worked with numerous municipalities, shopping centers, and associations across California, ensuring their holiday programs are executed flawlessly from inception to removal.

Key Highlights:
• Founded in 1998; Incorporated in 2006
• Corporate Headquarters: 7542 Santa Rita Circle, Stanton, CA 90680 • Storage Facility: Large, storage facility providing accessible inventory, refurbishment capabilities, and an operational hub
• Municipal Experience: Successfully producing and managing holiday decor programs for numerous government agencies, including the City of Laguna Beach, City of Irvine, City of Arcadia, City of Garden Grove, City of Burbank, and others
• High Client Retention: Many clients, including City of Arcadia (since 2012) and City of Irvine (since 2016), continue to use our services year after year due to our reliability and commitment to excellence Frank Trovao, Founder and President, will personally oversee and lead the project for the City of Arcadia bringing experience from over 200 large-scale holiday installations to ensure a seamless and successful execution.

Mission Statement
At The Christmas Light Guy Co., we bring holiday magic to life through expert installation, premium decor, and superior craftsmanship. With over 25 years of experience, we specialize in turnkey holiday lighting solutions, ensuring every display is professionally designed, installed on schedule, and maintained with precision­ providing a festive and stress-free experience for our clients year after year.

Key Personnel:
2 • Frank Trovao - President, Founder, and Project Manager (25+ years experience) • Andrea Trovao -Account Executive (18 years experience) • Anthony Vega - Operations Manager (18 years experience) The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888} 378-8722 I E [email protected] I www.thechristmaslightguyco.com ARO\OIA RFP: 2025 HOLIDAY DECORATIONS
• Arthur Gonzales - Supervisor/Lead Installer (6 years experience) Frank Trovao
President & Head Project Manager
Experience: 25+ years
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Frank is the founder and visionary behind The Christmas Light Guy Company. With over 25 years of hands-on experience in the holiday lighting and decor industry, he has overseen more than 200 municipal and commercial lighting programs. Frank specializes in project planning, field operations, client coordination, quality control, and is highly skilled in electrical systems, wiring, and lighting integration. He is directly involved in all large-scale installations and brings a deep understanding of municipal permitting, safety compliance, and creative lighting design.

Core Competencies:
• Large-scale municipal lighting program management
• Electrical wiring and lighting system integration
• Safety regulation compliance (OSHA, CAL/OSHA)
• Budgeting and cost management
• Creative concept development
• High-profile client and city agency coordination
Andrea Trovao
Account Executive
Experience: 18 years
Andrea oversees administrative operations, scheduling, and client communication. She plays a key role in logistics, timeline management, and internal coordination. Andrea also manages subcontractor relationships, inventory tracking, and ensures smooth execution of multi-phase projects, from procurement through final removal.

Core Competencies:
• Project scheduling and operations
• Vendor coordination and inventory management
• Quality assurance
• Permitting and contract documentation
• Customer service and client relations
Anthony Vega
Operations Manager
Experience: 18 years
Anthony supervises installation teams and manages
on-site operations. He leads pre-install inspections, safety 3 The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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briefings, and oversees maintenance response efforts. Anthony ensures that all installations are completed per scope, with safe rigging, proper electrical integration, and strict attention to detail.

Core Competencies:
• Field crew leadership and safety enforcement
• Lighting and decor installation logistics
• Electrical troubleshooting and setup
• Equipment handling (lifts, trucks, rigging systems)
• Maintenance coordination and response
Arthur Gonzales
Supervisor & Lead Installer
Experience: 6 years
Arthur is a skilled Supervisor and Lead Installer with 6 years of experience in holiday decor installation and a strong background in construction, electrical systems, project planning, and logistics. He leads field teams in the installation and removal of complex lighting and decor setups, ensuring every element is safely secured and professionally executed. Arthur brings valuable knowledge of electrical wiring and lighting systems, along with experience operating heavy-duty vehicles. He holds a Commercial Driver's License (Class B), allowing him to safely transport large loads and equipment to and from job sites.

Core Competencies:
4 • Crew leadership and on-site project coordination
• Electrical setup, wiring, and troubleshooting for lighting systems • Installation of pole-mounted decor, palm tree lighting, and skyline displays • Construction experience with safe rigging and structural mounting • Commercial Driver's License (Class B) holder
• Vehicle and equipment transport logistics
• Mentorship and training of junior installation technicians The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com \l1f.a11..\ RFP: 2025 HOLIDAY DECORATIONS
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REFERENCES
City of Arcadia, Arcadia, CA
Client Reference: Mary Buttice; Executive Assistant, City Manager's Office Phone: {626) 821-4302
Email: [email protected]
Holiday Light Display for Downtown and Transit Plaza
We provide the City of Arcadia with a creative holiday light display tailored to their specific needs and budget.

Completely designed and conceptualized by The Christmas Light Guy Co. We provide our services for the downtown area and Transit Plaza. All materials provided as rental, installed in a timely manner, removed, and stored throughout the year. Service has been provided for 12 years. • Pre-lit Garland w/LED lights installed around full length of (100+) poles with large red bows. • Pole mount decorations on a total of 36 marbelite street light poles. All pole mount decorations are LED lit and poles are wrapped in garland. (previous years)
• 98 single custom designed banners installed on decorative light poles. (previous years) • Oversized Glitter 4 Ball stack ornament prop with LED spotlights and sparkled snowflake decorations for 2 monuments at entrance to downtown area.
• Custom light and props display for 1 monument.
• 1 Skyline decoration hung across Huntington Drive.
• Trunks and branches of trees located on First Street and in Transit Plaza area wrapped with LED mini lights.
• Large 40 ft. Tree in Plaza transformed into vertical LED light strand tree with LED star topper.

Total Staff: 2 Supervisors; 10 Installation Technicians Number of Years: 2012-Present (13 years)
City of Burbank - Downtown Burbank Business Improvement District, Burbank, CA Client Reference: Marissa Cardwell; Economic Development Analyst Phone: (818)238-5170
Email: [email protected]
City of Burbank - Downtown Burbank Business Improvement District We provide the City of Burbank with a creative holiday light display completely designed and conceptualized by The Christmas Light Guy Co. for their Downtown Business Improvement District. All materials provided as rental, installed in a timely manner, removed, and stored throughout the year. Service has been provided for 5 years and to be installed again in 2025.
s
• Custom Overhead LED Lit Star Canopy Decor - included (7) 3ft. 2D double layer white LED rope light stars, (7) 5ft. 2D double layer white LED rope light stars, and (7) 12ft. 2D warm white LED, white LED rope light stars
• Palm Trees lights - {20) Palm Tree Trunks wrapped with warm white LED mini lights.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888} 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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• Customer Owned 36' Tall Walkthrough Tree with LED Lighting and Holiday Ornaments -Additional LED Lit Stars added to Tree decor to tie tree into overall Star theme. • Median Star Displays - (4) 8ft LED Metal 3D Illuminated Star Displays, (1) on each of the (4) medians in Zone 3
• Tree Lighting - (67) Trees with trunks and branches wrapped with LED warm white mini lights. In addition (3) Starburst LED Light decor installed on each tree (120 Starburst LED lights in total). • (6) Pergolas - In addition to Customer Owned Pre-lit Wreath installed on each Pergola. (4) Columns wrapped with LED warm white lights.
• Garland - 14" (wide) x 20' (long) un-lit garland, fully-decorated with multi-color ornaments installed on (187) banner poles.
• (2) IPS Projectors (GOBOS)-displaying snowflakes on San Fernando Rd • (4) Custom Platforms Gift Boxes - with Snow Blanket with Vignettes (1) per closed down block. (Vignettes include: (1) 8ft star, (1) 10ft star, (1) 12ft LED lit and decorated tree, (1) reindeer family) • (10) Trees located in Parking Lot around Ice Rink location - wrapped with warm white LED lights Total Staff: 2 Supervisors, 10 Installation Technicians Number of Years: 2020-Present (5 years)
City of Garden Grove, Garden Grove, CA
Client Reference: Rene Camarena; Community Services Supervisor Phone: (714) 741-5173
Email: [email protected]
24' Fully Decorated Royal Sequoia Artificial Tree, Pole Banner Decor, Downtown Street Tree Lighting and Decor Displays for City Hall and Downtown area
We provide installation, removal, maintenance, and Storage for customer owned and rental decor for Downtown Garden Grove and Garden Grove City Hall.
• Labor, Refurbishment, Installation, Removal, Maintenance, and Storage -24' Sequoia Tree with Royal Decor Package, including 36" Giant Presents with custom designed gift tags. • Labor, Installation, Removal, Maintenance, and Storage - City Hall Perimeter Lighting • Labor, Installation, Removal, Maintenance, and Storage - Customer Owned Banners • Labor, Installation, Removal, Maintenance, and Storage -Palm Trees wrapped with LED mini lights and palm frond color washed with uplighting.
• Labor, Installation, Removal, Maintenance, and Storage -10' and 8' Oversized LED Metal Star displays on City Hall Building.
• Labor, Installation, Removal, Maintenance, and Storage -60" Wreaths and Garland displays. • Labor, Installation, Removal, Maintenance, and Storage -Palm Trees wrapped with LED mini lights and palm frond color washed with up lighting.

Total Staff: 1 Supervisor; 10 Installation Technicians
Number of Years: 2019-Present (6 years)
6 The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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City of Chino Hills Community Center, Chino Hills, CA
Client Reference: Albert Cardenas; Community Services Coordinator Albert Cardenas; Community Center Director
Phone: (909) 364-2607
Email: [email protected]
Holiday Perimeter Lighting, 30 ft. Artificial Christmas Tree, Large Wreaths, Garland, and Decor The Christmas Light Guy Co. provides the City of Chino Hills with perimeter lighting for the Chino Hills Community Center. Along with installation, removal, storage, and maintenance of customer owned, fully decorated 20ft Artificial Tree and other holiday decor for City Hall. Our company designed a beautiful unique light display while meeting budgetary restraints.
• Outlined perimeter of building with C7 LED bulbs.
• Installation, removal, storage, maintenance of 30ft artificial fully decorated/lit tree, including custom gift box display stand.
• Staircase garland and wreaths for interior.
• Tree lighting, reindeer display, and 60 inch wreath at City Hall. • Provided 3 snow machines, including technicians for Tree lighting ceremony.

Total Staff: 1 Supervisor; 6 Installation Technicians
Number of Years: 2012-Present (13 Years)
The Shoppes at Chino Hills, Chino Hills, CA
Client Reference: Patricia Pringgosusanto; Marketing Director Dunhill Partners Phone: (909) 364-1386 ext. 12
Email: [email protected]
Holiday Lighting, 46 ft. Artificial Christmas Tree, and Santa Village Display The Shoppes at Chino Hills is a premier outdoor shopping mall located in the Inland Empire. The Christmas Light Guy Co. provides The Shoppes at Chino Hills with installation, refurbishment, and storage of holiday decor and lighting for the entire shopping center. Also, provided fully installed and serviced Snow Show for their Tree Lighting ceremony and on weekend nights.
7 • Labor, Installation, Removal, and Storage of 8600 ft. of C9 warm white perimeter lighting for retail buildings throughout shopping center.
• Labor, Installation, Removal, Storage, and Refurbishment of 46 ft. Artificial fully lit Sequoia Tree with decor/ornament package, and 42 in. Snowfall tree topper. • Labor, Installation, Removal, Storage, and Refurbishment of Santa's Village - includes 31 in. Fiberglass Planters, 12 ft. x 16 ft. Red Carpet, Santa's Chair, Ornate Ottoman, and 27 ft. x 60 ft. Snow Blanket. • Labor, Installation, Removal, Storage, and Refurbishment of multiple large monument toppers with LED warm white mini lights and strobe lights, including 132 ft. and 24 ft. custom monument topper. • Labor, Installation, Removal, Storage, and Refurbishment of multiple medium to small size artificial trees, including a 4 ft. and 5ft tree lit with LED warm white mini lights.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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• Labor, Installation, Removal, Storage, and Refurbishment of garland and decorative banners, including large red bows, installed on light poles.
• Labor, Installation, Removal, Materials, Storage - Snow Show, 4 Snow Machines with custom hoses in Palm trees at Center Court to provide Optimal Snow Fall covering.

Total Staff: 2 Supervisors; 10 Installation Technicians Number of Years: 2016-Present (9 years)
8 The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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SCOPE OF WORK
We will provide all labor, tools, equipment, materials, and insurance, to furnish, store, maintain, install, and remove all displays. We maintain a large storage facility that enables us to keep a large inventory of materials necessary to meet our customers' demands. Any additional materials can be purchased and/or leased as necessary. We will Inspect and maintain decorations on a weekly basis and respond to any service call within 24 hours and/or same day. All lights and displays will be LED.

For the City of Arcadia, we are proposing to install the following:

Our 2025 holiday display is designed to captivate residents and visitors of the City of Arcadia by bringing festive excitement and timeless holiday cheer to the downtown area. We proposed numerous options for the Santa Clara Monument and Huntington Drive monuments. Any of these statement pieces will add a modern, eye­ catching element while blending seamlessly with Arcadia's traditional decor along Huntington Drive, enhanced with warm white garland lighting.

To complement this look, we are recommending a Winter Wonderland theme for First Avenue and Station Transit Plaza, tying together the city's key corridors with a cheerful and cohesive holiday feel.

At the Transit Plaza Pine Tree, we propose continuing with the classic, elegant holiday presentation that has become a signature of Arcadia's display-featuring warm white C9 lights, warm white mini lights draped throughout the branches, oversized bows, and extra-large finial ornaments. For 2025, we are also adding a sparkling new highlight: lit snowflakes woven into the tree decor, creating a magical glow and reinforcing the snowflake theme carried throughout the city.

This updated program balances tradition with fresh new features, ensuring Arcadia's holiday decor remains inviting, memorable, and uniquely festive.

Huntington Drive between Santa Clara Street and Fifth Avenue 9 • 14" (wide) x 20' (long) Pre-lit garland with LED C6 warm lights installed on (98) decorative light poles.

Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground). (2) Structural 18" Red bows will be installed on top of each pole. (See Figure 1). Current City Banners will remain on decorative light poles. Installation equipment required: Scissor lift and ladders. • Custom light and prop displays for 2 monuments located at 5th Ave. and Huntington Dr. (See Figure 2a- 2f). Installation equipment required: Ladders.
o (2) 8' Large Fiberglass Nutcracker displays on box with LED Light curtains around monument base.
o (2) 5' LED Lit Large Horseshoe Displays placed on each monument. o (2) 6' Large LED Lit Red 3D Glitter Bow Displays, (1) 3D bow to be placed on each monument o (2) 12' Large LED Lit and Fully Decorated Christmas Tree. Includes: Star Topper and Base with Snow.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
o (1) 12' Christmas Tree to be placed on each monument
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o (2) 8' 3D LED Illuminated Metal Star displays with LED spotlights, and snow covered custom made platform for each monument. (1) 3D Star to be placed on each monument. o (2) 36' Red Oversized Ornament display on top of each monument. Placed on top of each monument. LED Illuminated Snowflakes on side of monuments. • Custom light and prop display for 1 monument located at Santa Clara St. and Huntington Dr. _Installation equipment required: Ladders. (See Figure 3a-3c)
o (1) 8' Large LED Lit Red 3D Glitter Bow
o (1) 12' Large LED Lit and Fully Decorated Christmas Tree. Includes: Star Topper and Base with Snow.
o Gingerbread House display- to include (2) SFt Gingerbread Man Displays placed on the sides of the monument (front/back) and (4) 2'x2' Gingerbread Snowflake props placed on sides of monument (2 per side) with spotlights
• 1 Skyline decoration across Huntington Dr. at l51 Ave Triple Wreath skyline with red bows. Center wreath - 60", Side Wreaths - 48". - OR - LED LIT Snowflakes Skyline with (3) 4ft, (4) 3ft, (3) 2ft Snowflakes (See Figure 4a-b). Installation equipment required: Bucket truck with boom lift.

First Avenue between California Street and Santa Clara Street • 14" (wide) x 20' (long) Pre-lit garland with LED C6 warm white lights installed on (37) decorative light poles. Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground). (2) Structural 18" Red bows will be installed on top of each pole. (See Figure 1). Current City Banners will remain on decorative light poles. Installation equipment required: Scissor lift and ladders. • Trunks and branches of 10 Trees located on First Avenue wrapped with LED mini lights. Installation equipment required: Ladders.

Arcadia Station Transit Plaza
10 • 14" (wide) x 20' (long) Pre-lit garland with LED C6 warm white lights installed on (7) decorative light poles. Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground). (2) Structural 18" Red bows will be installed on top of each pole. (See Figure 1). Current City Banners will remain on decorative light poles. Installation equipment required: Scissor lift and ladders. • 14" (wide) x 20' (long) Garland installed on (5) decorative light poles located in Plaza. Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground). (2) Structural 18" Red bows will be installed on top of each pole and garland will be fully decorated with ball ornaments in Candy Cane color scheme. (See Figure 5). Installation equipment required: Scissor lift and ladders. • Trunks and branches of 3 Trees located in Plaza wrapped with LED mini lights. Installation equipment required: Ladders.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888} 378-8722 I E [email protected] I www.thechristmaslightguyco.com 11 RFP: 2025 HOLIDAY DECORATIONS
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• (9) Small Trees located in Plaza decorated with multi sized ball ornaments in Candy Cane color scheme to match main tree decorations and pole mounts. Installation equipment required: Ladders. • 40Ft Pine Tree located in Transit Plaza decorated to bring Traditional Christmas Cheer with beautiful Warm White LED C9 Lights, Warm White LED Mini Lights, Bows, and Ornaments. Warm White LED C9 lights and LED mini lights draped around the Tree. 12", 15", 24" Red Structured Bows with Gold Trim.

Extra Large Multi Color Finial Ornaments. LED Star or Snowflake Ornaments. LED Star Topper will be installed on top of Tree. (See Figure 6a-6b). Installation equipment required: Bucket truck with boom lift and Ladders.
• (1) 10Ft. 3D LED Illuminated Metal Star or Snowflake display placed on top of stairs in Transit plaza, located to be visible from Metro train passersby, as well as street. (See Figure la-b). Installation equipment required: Ladders.
• (3) 36" LED Lit Wreaths with bows, (1) Wreath on each side of the Clock Tower. (See Figure la-b).

Installation equipment required: Ladders.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com RFP: 2025 HOLIDAY DECORATIONS
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Project Cost Proposal - Annual Pricing (Applies to Original Term and Two Optional Renewal Terms) Huntington Drive between Santa Clara Street and Fifth Avenue Decorative Light Poles
Materials:
$98.00 per pre-lit garland w/bows
Labor for installation and removal:
$45.00 per light pole
2 Monuments at 5th St. and Huntington Dr.

Materials:
$2,400.00 per monument
Labor for installation and removal:
$950.00 per monument
Monument at Santa Clara and Huntington Dr.

Skyline
Materials:
$3,200.00 per monument
Labor for installation and removal:
$1,450.00
Materfals:
$1,200.00
per monument
per skyline
Labor for installation and removal:
$1,200.00 per skyline
First Avenue between California Street and Santa Clara Street Decorative Light Poles
Materials:
$98.00 per pre-lit garland w/bows
Labor for installation and removal:
$45.00 per light pole
Trees
X 98
X 98
X 2
X 2
X
X
X
X
X 37
X 37
$9,604.00
$4,410.00
$4,800.00
$1,900.00
$3,200.00
$1,450.00
$1,200.00
$1,200.00
$3,626.00
$1,665.00
The Christmas Light Guy Company I 7542 Santa Rita Circie, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com 12 Materials:
$200.00
RFP: 2025 HOLIDAY DECORATIONS
per tree
Labor for installation and removal:
$175.00 per tree
Arcadia Station Transit Plaza
Decorative Light Poles located on Santa Clara Street
Materials:
$98.00 per pre-lit garland w/bows
Labor for installation and removal:
$45.00 per light pole
Decorative Light Poles located in Plaza area
Materials:
$78.00 per garland w/bows
Labor for installation and removal:
$45.00 per light poles
3 Medium Size
Trees
Materials:
$200.00 per tree
Labor for installation and removal:
$175.00 per tree
Small Trees located in Plaza area • NOT requiring electricity Materials:
$45.00 per tree
Labor for installation and removal:
$65.00 per tree
40 Ft Transit Plaza Tree - C9 and Mini Lights/Fully Decorated w/LED Lit Decor Elements Materials:
$3,500.00 per tree
Labor for installation and removal:
$3,200.00 per tree
X 10
X 10
X 7
X 7
X 5
X 5
X 3
X 3
X 9
X 9
X
X
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$2,000.00
$1,750.00
$686.00
$315.00
$390.00
$225.00
$600.00
$525.00
$405.00
$585.00
$3,500.00
$3,200.00
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888} 378-8722 I E [email protected] I www.thechristmaslightguyco.com 13 . .\RC\1,}fA RFP: 2025 HOLIDAY DECORATIONS
3D Illuminated Metal Star or Snowflake Display - Transit Plaza Materials:
$2,400.00 per display
Labor for installation and removal:
$600.00 per display
(3) 36" LED Lit Wreaths with Bows on Clock Tower
Materials:
$150.00 per display
Labor for installation and removal:
$250.00 per display
Project Cost Proposal Total:

Discount
Project Cost Proposal Grand Total:

X
X
X 3
X 3
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$2,400.00
$600.00
$450.00
$750.00
$51,436.00
$6,436.00
$45,000.00
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com 14 RFP: 2025 HOLIDAY DECORATIONS
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TERMS AND CONDITIONS

1. Scope of Services
• The Christmas Light Guy Co. will provide design, installation, maintenance, takedown, and storage of holiday lighting and decor as outlined in this proposal. • All decor and materials are provided on a lease basis, priced per year for the initial contract term and each of the two optional subsequent terms.
• Any services outside of the agreed scope will require written approval and may result in additional charges.

2. Contract Term
• The initial contract term is Nove mber 2025 - January 2026. • The City may elect to renew the agreement on an annual basis for up to two (2) additional terms:
o November 2026 -January 2027 (Optional Term #1)
o November 2027 -January 2028 (Optional Term #2)
• Renewal is subject to City evaluation and annual appropriation.

3. Project Timeline
• Installation will be completed by the mutually agreed-upon deadline prior to the holiday season (typically by December 1)
• Removal will begin in early January unless otherwise directed by the City.

4. Maintenance & Repairs
• Weekly maintenance visits are included throughout the display period. • Emergency service requests will be addressed within 24 hours (same-day when possible). • Damage caused by vandalism, accidents, or severe weather may be subject to additional charges if outside normal wear-and-tear.

5. Materials & Equipment
• All decor and lighting provided remain the property of The Christmas Light Guy Co. unless otherwise specified.
• Decor is designed for outdoor use and conforms to applicable electrical and safety standards.

6. Insurance & Safety
• The Christmas Light Guy Co. maintains full liability insurance, auto insurance, and workers' compensation coverage, and will provide certificates of insurance naming the City as additional insured. • All work will be completed in accordance with OSHA standards and industry safety practices.

7. Payment Terms
• A deposit is requested by September 1.
• The balance is due at the time of installation.
• Payment terms are Net 30 from the date of invoice.

8. Force Majeure
• The Company is not liable for delays or inability to perform caused by acts of God, extreme weather, labor strikes, or other circumstances beyond reasonable control.

9. Flexibility of Terms
15 • All terms and conditions outlined in this proposal are open to revisions or modifications as may be mutually agreed upon between The Christmas Light Guy Co. and the City of Arcadia during contract finalization.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figures
2025
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The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com TIii fllMffMA!.uaneu,o.

Pre-Lit Garland w/Bows on Decorative Light Poles
Decorative Light Poles include:
• 14"x20' Pre-lit Garland wrapped around full length of poles • Lit with Warm White C6 bulbs
• (2) 18" Structural Red Bows
• City Banners will remain on poles
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 1 TIii! C:AllffMAt
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2 Monuments at 5th Ave./Huntington Dr.
6 FT Large LED Lit Red 3D Glitter
Bow on top of each monument.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 2a TIii (llltlfl'M.lf
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2 Monuments at 5th Ave./Huntington Dr.
12 FT Large LED Lit and Fully
Decorated Christmas Tree, Including
Star Topper, Base with Snow
• Placed on top of custom snow-covered
platform on top of each monument
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 2b 2 Monuments at 5th Ave./Huntington Dr.
8 FT 3D Illuminated Metal Star
Display on top of each monument
• Placed on top of custom snow-covered
platform on top of each monument
• Illuminated Snowflakes on side of
monuments
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 i E [email protected] I www.thechristmaslightguyco.com Figure 2c r
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2 Monuments at 5th Ave./Huntington Dr.
36" Oversized Red Ornament
Display on top of each monument
• Placed on top of custom snow-covered
platform on top of each monument
•LED Illuminated Snowflakes on side of
monuments
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P {888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 2d TIii (IIIHffMA!
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2 Monuments at 5th Ave./Huntington Dr.
8' Nutcracker Display on top of each
monument
• Placed on top of Platform Box
• LED Light Curtains on side of
monuments
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 2e TIii alRlffMI!
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2 Monuments at 5th Ave./Huntington Dr.
5' LED Horseshoe Display on top of
each monument
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 2f TIii (lllttfflll!
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1 Monument at Santa Clara Street/Huntington Dr.
8 FT Large LED Lit Red 3D Glitter Bow
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 3a TIii (lllllffM&t
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1 Monument at Santa Clara Street/Huntington Dr.
12 FT Large LED Lit and Fully Decorated Christmas Tree, Including Star Topper, Custom Base with Snow
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 3b TIii CllltlffMA!.
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1 Monument at Santa Clara Street/Huntington Dr.

Custom designed Gingerbread house secured on Monument with snow covered platform
• (4) 2'x2' Gingerbread Snowflake Displays {2 on each
side of monument with spotlights.
• (2) 5ft Gingerbread Man Displays {1 on front and 1
on back of monument with spotlights.

The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 3c 3 Wreath Skyline
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40-Foot Triple Wreath Skyline extended fully across Huntington Dr. • (1) 60" Wreath, (2) 48" Wreaths
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 4a Snowflake Skyline
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(10) LED Snowflake Skyline extended fully across Huntington Dr. • {3} 4' LED Snowflakes, {4} 3' LED Snowflakes, {3} 2' LED Snowflakes The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 4b TIii C:llltlffMA1.
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Ornament Decorated Garland w/Bows on Decorative
Light Poles
Example of ornaments on garland
Above is example of garland and bows and how poles will be wrapped Decorative Light Poles include:
• 14"x20' Pre-lit Garland wrapped around full length of poles • Decorated with ball ornaments in candy cane color scheme • (2) 18" Structural Red Bows
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure S TIii C:IIDlffMA!�
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Transit Plaza Tree - Fully Decorated w/LED C9 and
Mini Lights
Main Large Tree located in Transit Plaza decorated to bring Traditional Christmas Cheer with beautiful Cluster Meteor Lights, LED Mini Lights, Bows, and Extra Large Finial Ornaments.
• Warm White LED C9 Lights and Mini Lights draped around the Tree. • 12", 15", 24" Red Structured Bows with Gold Trim
• Extra Large Multi Color Finial Ornaments
• LED Star Ornaments
• LED Star Topper will be installed on top of Tree
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 6a TIii fllWlffMA1.

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Transit Plaza Tree - Fully Decorated w/LED C9 and
Mini Lights
Main Large Tree located in Transit
Plaza decorated to bring Traditional
Christmas Cheer with beautiful Cluster Meteor Lights, LED Mini Lights, Bows, and Extra Large Finial Ornaments.
• Warm White LED C9 Lights and Mini Lights draped around the Tree. • 12", 15", 24" Red Structured Bows with Gold Trim
• Extra Large Multi Color Finial Ornaments
• LED Snowflake Ornaments
• LED Snowflake Topper will be installed on top of Tree The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 6b TIii fllltlffMA!
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Transit Plaza -10 FT. 3D Illuminated Metal Star Display and (3) 36" Wreaths
• 10 FT. 3D Illuminated Metal Star Display placed on top of stairs in Transit Plaza
• (3) 36" Wreaths LED Lit w/ Bow on each side of Clock Tower • Located to be visible from Metro train passersby, as well as street The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 7a TIii fllRlffM4!.
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Transit Plaza - 10 FT. 3D Illuminated Metal Snowflake Display and (3) 36" Wreaths
• 10 FT. 3D Illuminated Metal Snowflake Display placed on top of stairs in Transit Plaza
• (3) 36,, Wreaths LED Lit w/ Bow on each side of Clock Tower • Located to be visible from Metro train passersby, as well as street The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680 P (888) 378-8722 I E [email protected] I www.thechristmaslightguyco.com Figure 7b