STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: December 2, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Jan Balanay, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY AMERICAN ASPHALT SOUTH, INC.
FOR THE FISCAL YEAR 2024-25 ANNUAL SLURRY SEAL PROJECT AS
COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On March 18, 2025, the City Council approved a contract with American Asphalt South, Inc. in the amount of $1,182,734.45 for the Fiscal Year 2024-25 Annual Slurry Seal Project. The terms and conditions of this project have been complied with, and the work has been performed to the satisfaction of the Project Manager for a total project cost of $1,132,681.15. This amount reflects the original contract amount of $1,182,734.45, minus quantity changes totaling $50,053.30, or 4.2% less than the original contract amount.
It is recommended that the City Council accept all work performed by American Asphalt South, Inc. for the Fiscal Year 2024-25 Annual Slurry Seal Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $56,634.06.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. The Annual Slurry Seal Maintenance Program assists in extending the life expectancy of City streets and improves their overall appearance and safety. This program provides surface maintenance of all City streets and divides the City into eight zones, with one zone
Accept Annual Slurry Seal Project
December 2, 2025
being addressed each year. In addition, the City conducts street-by-street condition assessments to rank existing street surfaces and to prioritize major repairs, when needed. Updates to the plan are conducted regularly to ensure that the program is effective and to identify street segments with unusual wear and tear.
DISCUSSION
On March 18, 2025, the City Council approved a contract with American Asphalt South, Inc. for the Fiscal Year 2024-25 Annual Slurry Seal Project. The work encompassed approximately 17.9 miles of residential and arterial streets and included crack sealing; the application of an emulsified asphalt and sand coating, commonly referred to as slurry; and re-striping of street centerlines, stop bars, and pavement markers. This process protects the asphalt pavement surface from weather, restores skid resistance, and provides an aesthetic uplift to the street and surrounding neighborhood.
During the course of work, additional crack sealing, on Foothill Boulevard from Santa Anita Avenue to Fifth Avenue, was included to address safety concerns. Although additional tasks were included in the scope of work, some street sections did not require immediate rehabilitation. As a result, those segments were removed from the current project and deferred to the FY 2025-26 Pavement Rehabilitation Project, which resulted in less Type II Slurry Seal application. Below is a description of the contract change orders.
CCO# Description Amount
1. Deletion (211 ELT) of Type II Slurry ($47,538.30)
2. Deletion (100 ELT) of Type II Slurry - Alternate ($32,015.00)
3. Additional Crack Sealing on Foothill Boulevard from
Santa Anita Avenue to Fifth Avenue
$29,500.00
Total: ($50,053.30)
The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. American Asphalt South, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner.
Accept Annual Slurry Seal Project
December 2, 2025
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act, since the project consists of the maintenance of existing public streets and does not involve expansion of the existing use of the streets.
FISCAL IMPACT
Funds in the amount of $1,320,000 have been budgeted in the Fiscal Year 2024-25 Capital Improvement Program for the Annual Slurry Seal Project. The total cost for this Project is $1,132,681.15. This amount reflects the original contract amount of $1,182,734.45, minus quantity changes totaling $50,053.30, or 4.2% less than the original contract amount.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by American Asphalt South, Inc. for the Fiscal Year 2024-25 Annual Slurry Seal Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $56,634.06.