STAFF REPORT
POLICE DEPARTMENT
DATE: December 16, 2025
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE ORDER WITH MOTOROLA SOLUTIONS, INC. FOR THE PURCHASE OF MOBILE RADIOS IN THE AMOUNT OF $ 33,546; AND ACCEPT THE GRANT AWARD FROM THE U.S. DEPARTMENT OF
HOMELAND SECURITY – STATE HOMELAND SECURITY PROGRAM
(“SHSP”) FOR REIMBURSEMENT OF THE MOBILE RADIO COSTS
CEQA: Not a Project
Recommendation: Approve and Accept
SUMMARY
The Arcadia Police Department has applied for a grant from the U.S. Department of Homeland Security to implement communications improvements. The grant is from the State Homeland Security Program (“SHSP”) and will reimburse the cost of mobile radio equipment, in an amount not to exceed $33,546. The Department’s funding request has been approved, and the Grant Agreement has been finalized. With City Council approval, the Department will be able to purchase three mobile radios. It is recommended that the City Council approve the purchase order with Motorola Solutions, Inc. for the purchase of mobile radios in the amount of $33,546 and accept the grant award from the U.S. Department of Homeland Security – State Homeland Security Program for reimbursement of the mobile radio costs.
BACKGROUND
The Police Department purchases portable handheld radios and mobile radios through the City’s Equipment Replacement Program. To reduce the overall impact on the City’s budget, and to ensure a supply of modern, reliable equipment on hand, a portion of the Department’s radios are replaced each year.
State Homeland Security Program Radio PO
December 16, 2025
Many police and fire agencies utilize the SHSP to help offset the extensive cost of upgrading communications equipment. For the 202 3 grant period (grant period is two years behind the current calendar year), the Police Department was approved as a sub -recipient of the Los Angeles County Police Chiefs’ Association (“LACPCA”) grant for three mobile radios, under a larger Interoperable Communications Equipment Project.
The Department is in need of new mobile radios, as the existing Kenwood models are outdated and fail to meet the Department’s current operational requirements.
These radios have surpassed their service life and lack compatibility with Wi -Fi updates via Motorola Radio Management, which hinders the Department's ability to keep them up to date with necessary firmware and programming modifications.
Investing in newer mobile radios will guarantee:
• Reliable communication
• Enhanced audio quality
• Consistent functionality throughout the vehicle fleet
The mobile radios will be installed in vehicles utilized by the Detective Bureau. This upgrade is vital for maintaining a dependable system and ensuring that officers are equipped with tools that facilitate safe and effective operations. Additionally, the Department will purchase the Motorola APX8500 model, which is P25 compliant. P25 is a set of standards for federal, state, and local public safety agencies to provide interoperable emergency communication within a jurisdiction , as well as between agencies and mutual aid response teams. The selected model provides unlimited mobility and interoperability, along with integrated Wi- Fi, data connectivity, and robust information security.
DISCUSSION
The grant is managed by the California Governor’s Office of Emergency Services (“Cal OES”). Cal OES mandates that the City use its own documented procurement procedures, which reflect applicable federal, state, and local standards, in the award of any subcontracts. As such, the Department was required to conduct a Formal Request for Bids to comply with the grant’s purchasing guidelines.
State Homeland Security Program Radio PO
December 16, 2025
In November, the Department published a Notice Inviting Bids in the Arcadia Weekly newspaper and on the City’s RFP/BID webpage. The Notice listed the equipment needs for three mobile radios. After a two -week submission period, one bid was received from Motorola Solutions (Attachment No. 1) in the amount of $33,546 ($10,119.26 per radio plus sales tax). The quote includes a 27.5% discount on the list price and is derived from the contract price for Los Angeles County. Following a thorough evaluation, it has been concluded that Motorola Solutions is a responsive bidder, with their bid meeting the necessary specifications.
By purchasing the mobile radio equipment from Motorola Solutions , Inc., the Department will ensure compatibility with existing radio infrastructure, P25 compliance, and realize significant cost savings.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
Sufficient funds in the amount of $33,546 for the mobile radio purchase have been allocated in the FY 2025-26 General Fund Operation budget, under the SHSP Special Fund. The cost of the project will be offset by reimbursement at the end of the grant period, in an amount not to exceed $33,546.
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); approve a Purchase Order with Motorola Solutions , Inc. for the purchase of mobile radios in the amount of $33,546; and accept the grant award from the U.S. Department of Homeland Security – State Homeland Security Program (“SHSP”) for reimbursement of the mobile radio costs.
State Homeland Security Program Radio PO
December 16, 2025
Attachment No. 1: Motorola Solutions, Inc. Quote
Attachment No. 1