STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: January 20, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH COLLEY FORD FOR THE PURCHASE OF ONE 2025 FORD ESCAPE PLUG-IN HYBRID IN THE AMOUNT OF $37,782.80 CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the replacement of a 2008 Ford Escape for the Development Services Department that meets the criteria outlined in the City’s Vehicle Replacement Program. To ensure that the City is receiving the most competitive price, a formal bid process was conducted.
Colley Ford submitted the lowest responsive bid. It is recommended that the City Council approve a Purchase Order with Colley Ford for the purchase of one 2025 Ford Escape Plug-In Hybrid in the amount of $37,782.80.
BACKGROUND
The Fiscal Year 2025-26 Equipment Replacement Budget provides for the purchase of one new vehicle for the Development Services Department to replace a 2008 Ford Escape. The 2008 Ford Escape has approximately 37,814 miles and meets the age criteria of the City’s Vehicle Replacement Program. This vehicle is used by the Development Services Department’s Engineering Division to manage capital improvement projects, including traffic signal projects and field inspections.
Additionally, when not in use by the Engineering Division, the vehicle serves as a department pool car. The funding for this replacement vehicle includes $65,000 from Air Quality Management District (“AQMD”) grant funds. The 2025 Ford Escape Plug-
Purchase Order with Colley Ford
January 20, 2026
In Hybrid meets the emissions requirement of the California Air Resources Board and AQMD’s funding criteria. Therefore, the 2025 Ford Escape Plug-In Hybrid was selected to replace the 2008 Ford Escape.
Upon delivery of the new 2025 Ford Escape, the existing Ford Escape will be reassigned to the Library & Museum Services Department to be used as a pool vehicle. This transfer will help avoid the need to purchase a new vehicle for the Department, while still providing a functional vehicle. To ensure that the City is receiving the most competitive price for this purchase, a formal bid process was conducted.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to local vendors who provide this type of vehicle. On November 13, 2025, the City Clerk received three bids with the following results:
Bidder Location Bid Amount
Colley Ford Glendora, CA $37,782.80
Envision DTE FD Auto LLC Duarte, CA $39,669.50
One Nation Distribution LLC Volant, PA $39,767.85
All bid documents were reviewed for content and the vendor’s background was investigated. Based on this review, it has been determined that Colley Ford is the lowest responsive bidder that meets the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment.
FISCAL IMPACT
The total cost for the 2025 Ford Escape Plug-In Hybrid is $37,782.80. The Fiscal Year 2025-26 Equipment Replacement Budget includes $65,000 of AQMD Funds for the
Purchase Order with Colley Ford
January 20, 2026
purchase of this vehicle. The remaining funds will be used to install after-market equipment on the vehicle, such as radios and warning lights.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Colley Ford for the purchase of one 2025 Ford Escape Plug-In Hybrid in the amount of $37,782.80.