STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
DATE: February 3, 2026
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Leonel Martin, Public Works Project Manager
SUBJECT: ACCEPT ALL WORK PERFORMED BY PRECISION GARAGE DOORS & GATES INC. FOR THE FIRE STATION 106 GARAGE DOOR REPLACEMENT
PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On June 3, 2025, the City Council approved a contract with Precision Garage Doors & Gates Inc. in the amount of $192,500 for the Fire Station 106 Garage Door Replacement Project. The terms and conditions of this project have been complied with, and the work has been performed to the satisfaction of the Project Manager for a total project cost of $199,352. This amount reflects the approved contract of $192,500 plus change orders totaling $6,852, or 3.56% more than the approved contract amount.
It is recommended that the City Council accept all work performed by Precision Garage Doors & Gates Inc. for the Fire Station 106 Garage Door Replacement Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $9,967.60.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of all City facilities, including all City fire stations. The garage doors at Fire Station 106 were original to the facility and had been in service since 1995. Due to their age and continuous use, the doors began to fail and needed to be replaced. The
Accept Fire Station 106 Garage Door Replacement Project February 3, 2026
Fiscal Year 2024-25 Capital Improvement Program (“CIP”) provided for the replacement of six garage doors at Fire Station 106.
DISCUSSION
On June 3, 2025, the City Council approved a contract with Precision Garage Doors & Gates Inc. for the Fire Station 106 Garage Door Replacement Project. As part of this project, six existing garage doors and related mechanisms at Fire Station 106 were removed and properly disposed of. Six new commercial-grade overhead doors were installed, along with an updated motorized system to ensure smooth and consistent operations. The existing push-button control systems were also retained and reconnected to the new door mechanisms.
During the project, staff determined that upgrading to insulated garage doors would further increase energy efficiency, noise reduction, and durability. The table below shows the cost and description of all contract change orders for the project:
CCO Description Amount
1. Door Model Upgrade - Non-Insulated to Insulated $6,852 Total: $6,852
All terms and conditions of the contract have been complied with, and the work has been performed to the satisfaction of the Project Manager. Precision Garage Doors & Gates Inc. completed the work as defined in the project plans and specifications, in an efficient and timely manner.
ENVIRONMENTAL ANALYSIS
This Project is considered a Class 1 exemption as defined in Section 15301(a) “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of alterations to existing facilities like interior partitions, plumbing, and electrical conveyances.
Accept Fire Station 106 Garage Door Replacement Project February 3, 2026
FISCAL IMPACT
Funds in the amount of $180,000 were budgeted in the Fiscal Year 2024-25 CIP for the Fire Station 106 Garage Door Replacement Project. On June 3, 2025, the City Council approved a contract with Precision Garage Doors & Gates Inc. for the Fire Station 106 Garage Door Replacement Project in the amount of $192,500; a supplemental budget appropriation in the amount of $31,750 from the Capital Outlay Fund was also approved. In addition, a standard 10% or $19,250 contingency was approved to cover potential unforeseen costs. The total project cost for the Fire Station 106 Garage Door Replacement Project is $199,352. This amount reflects the approved contract amount of $192,500 plus contract change orders totaling $6,852, or 3.56% more than the approved contract amount. The total cost is within the revised budget appropriation provided for the project.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Precision Garage Doors & Gates Inc. for the Fire Station 106 Garage Door Replacement Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $9,967.60.